MCAQD TRP EV24-0040 AMENDMENT (OAC REV).PDF
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AMENDMENT #1 TO AGREEMENT
NO. EV24-0040
between the
MARICOPA COUNTY AIR QUALITY DEPARTMENT
and the
ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
Effective upon signature, the Agreement referenced above is hereby amended as follows:
1. Section IV, Manner of Financing and Payment, is revised and
replaced with the
following:
“A. ADEQ shall reimburse $846,661.00 to execute State Fiscal Year (SFY) 2025
Scope of Work attached to this agreement and incorporated by reference as
though set forth verbatim herein. During the term of this Agreement, any changes
or modification to any part of this Agreement shall be modified only by written
Agreement Amendment signed by the appropriate representatives of the Parties.
B. This Agreement is funded with State funds and no Federal funds will be
utilized.
C. Invoices shall be paid within thirty days after receipt of an invoice and
accompanying documentation that demonstrates the activity was completed.
D. Reimbursement requests must include detailed support documentation so as to
determine that expenses are reasonable, allowable, and allocable to the activities
described in the Scope of Work.”
2. The Scope of Work Section is hereby revised and replaced with the Scope of Work
attached to this Amendment #1.
Continued on next page
1
IN WITNESS WHEREOF, the parties have executed this “Amendment” as of the date set
forth above;
MARICOPA COUNTY, a political subdivision of the State of Arizona
By: _____________________________________________
Chairman, Maricopa County Board of Supervisors
Approved as to Form:
__________________________________________
Deputy County Attorney
STATE OF ARIZONA
)
) ss.
County of Maricopa
)
On
this
____
day
of
__________,
2024,
before
me
personally
appeared
_____________________, the Chairman of Maricopa County Board of Supervisors, for
and on behalf of MARICOPA COUNTY, a political subdivision of the State of Arizona,
whose identity was proven to me on the basis of satisfactory evidence to be the person
who he or she claims to be, and acknowledged that he or she signed the above/attached
document.
ATTEST:
By:
_____________________________________________
Clerk of the Maricopa County Board of Supervisors
__________________________________________
____________________
Daniel Czecholinski
Date
Director, Air Quality Division
Arizona Department of Environmental Quality
2
Max G. Carpinelli 10/22/2024
I.
BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona
and Maricopa County for failure to meet the National Ambient Air Quality Standards for
carbon monoxide. The federal court ordered the State of Arizona to write a State
Implementation Plan (SIP) to comply with the standards. In response, the Arizona
Legislature passed the 1988 Air Quality Bill (Arizona Revised Statutes (ARS) §49-581 et
seq.) which mandated a Travel Reduction Program (TRP) for employers and schools in
Maricopa County.
The Maricopa County TRP is included in regional carbon monoxide plans and included as
committed transportation control measures in several ozone and PM10 particulate plans.
The objectives of TRP and the Clean Air Campaign are aligned, as both are rooted in
legislation intended to reduce vehicle miles traveled in Maricopa County, especially travel
by single occupancy vehicles.
The Clean Air Campaign continues as a year-round public relations and education effort
supporting employers in encouraging commuters to use alternative modes of
transportation and educating the public. While the campaign continues to place emphasis
on the winter carbon monoxide season, as required by statute, ozone and particulate issues
are also being addressed through the summer Commit to One Day ozone campaign.
The Maricopa County Air Quality Department (MCAQD) TRP staff administers all aspects of
TRP including conducting all research, planning, coordinating, regulatory, and compliance
assurance aspects of TRP. Employer training, technical assistance, and program promotion
are carried out through a contract with Valley Metro/Commute Solutions under direction of
Maricopa County TRP staff.
II. GOALS and OBJECTIVES
Continue implementation of the TRP pursuant to ARS Title 49, Chapter 3, Article 8 (§49-581
through §49-593), the Regional Voluntary No-Drive Day Campaign pursuant to ARS Title 49,
Chapter 3, Article 3 (§49-506), and the Maricopa County Ordinance Air Pollution Control
Regulations P-7 Travel Reduction Program.
The primary goals of the program are:
•
Increase by two percent the “tons of pollution saved” for those commuters using an
alternative mode of travel to travel to their workplace from the level achieved in FY
2024.
•
Increase by two percent the number of alternative vehicle miles traveled by TRP
participants from the level achieved in FY 2024.
III. TASKS and ACTIVITIES
Task 1: MCAQD - TRP
•
Administer the TRP to major employers within Maricopa County Area A who have 50
or more employees. Pursuant to ARS §49-581(11), a major employer within area A
has 50 employees working at or reporting to a single work site during any 24-hour
period for at least three days per week at least six months of the year.
Page 2 of 6
•
Issue internet/intranet surveys to participating TRP employers.
•
Process and analyze TRP surveys for participating employers.
•
Research, identify, and incorporate new major employers that are legally required to
participate in TRP.
•
Provide summary analyses to employers participating in TRP regarding their
employee commuting habits based on the employee survey results. With this
information, employers formulate plans that will reduce single occupancy vehicle
trips and/or miles.
•
Assist employers in the development of approvable TRP annual plans.
•
Submit completed annual plans to the Maricopa County TRP Regional Task Force
for approval.
•
Review and monitor employer TRP annual plans.
•
Administer the county’s year-round Clean Air Campaign to encourage weekly use of
travel reduction solutions. Implement marketing, advertising, and initiatives to create
awareness and encourage the increased use of alternative modes and work
schedules in coordination with the TRP.
•
Negotiate a sub award agreement with Valley Metro/Commute Solutions to assist
MCAQD in providing TRP training, program promotions, plan implementation
assistance, and promotion of alternative transportation modes and strategies.
Task 2: Subcontractor – TRP Training and Assistance
•
Promote the use of alternative modes by developing promotional kits for employers
and associated collateral pieces under direction of the county up to four times per
year.
•
Provide technical assistance to TRP employers in achieving the prescribed
reductions in single occupancy vehicle trips or single occupancy vehicle miles
traveled through one-on-one assistance, webinars, e-newsletters, and in-person
training.
•
Provide online training to TRP transportation coordinators on the requirements of
the law including the survey process, plans and associated documentation, types of
alternative modes, and travel reduction strategies. Revise training as necessary to
address program changes.
•
Assist employers in achieving at least the minimum response rate for the TRP
annual survey.
•
Assist employers in implementation of approved TRP annual plans, including
attending employer events, lunch and learns, reviewing any promotional materials to
ensure content provides enough guidance to employees, courtesy visits to answer
questions, and providing best practices.
•
Assist MCAQD in encouraging weekly use of travel reduction strategies through
integrated campaigns which may include print materials, public and media relations
campaigns, and events.
•
Establish Transportation Management Associations in Maricopa County to
customize assistance for employers and offer increased collaborative opportunities
at no expense to members.
Page 3 of 6
IV. DELIVERABLES
MCAQD will submit to ADEQ monthly and annual reports describing activities for which
ADEQ funding has been received. MCAQD will also provide ADEQ a digital copy of the
refined data set on a fiscal year (FY) basis.
•
Twelve monthly reports, to be filed with ADEQ with monthly invoices shall be
submitted within 30 days following the last day of the prior month, and will include
the following:
o
A recap of annual survey distribution, survey analysis reports generated, and
travel reduction plans received/approved.
o
A separate report from subcontractor Valley Metro/Commute Solutions
addressing employer contacts and employer assistance efforts.
•
One semi-annual report, be filed with ADEQ within 60 days following the end of six
months (July 1 – December 31), and will include the following:
o
A recap of annual survey distribution, survey response rates, survey analysis
reports generated, reduction of vehicle miles traveled, percentage of employer
survey respondents who reported teleworking, and travel reduction plans
received/approved.
o
A summary of enforcement activities.
o
A narrative on any general program activities.
•
One annual report, to be filed with ADEQ within 105 days following the last day of
the FY, will include the following:
o
A table to display the total emission reductions in tons for the current FY and
the past four years for the following pollutants: CO, VOC, PM10, NOx, and total
pollution reduction.
o
A table to display the annual TRP SOVMT, SOV and AMU Rates by Trips
including SOVMT %, SOV %, Carpool %, Bus %, Bike %, Walk %, Telework %,
Other %, and Total AMU%.
o
A summary of program participation levels for employer count, survey site
count, and employee/student count information.
o
A summary evaluation of pollution/emissions prevented associated with
program operations as estimated using the regional miles per pound of
pollution factor supplied annually by the Maricopa Association of
Governments.
•
Measure 1: Increase by two percent the "tons of pollution saved" for
those commuters using an alternative mode of travel to get to their
workplace from the level achieved in FY 2024.
o
A summary of changes in SOV/SOVMT rates, employee/student survey
response rates, and alternative mode participation rates for the program in
total.
•
Measure 2: Increase by two percent the number of alternative vehicle
miles traveled by program participants from the level achieved in FY
2024.
Page 4 of 6
o
A summary of enforcement activities and compliance assistance efforts for
the reporting period, including action taken regarding survey response and
other program elements.
MCAQD will continue to coordinate with ADEQ and other ADEQ-funded travel reduction
programs to identify and refine metrics and methodologies that allow for consistent
reporting and data sharing across programs, and for assessment of program elements in
terms of their effectiveness in increasing alternative mode usage. This information will be
used in gauging program efficacy and in assisting employers that participate in the
program.
By March 30, 2025, MCAQD will submit a proposed scope of work and budget request for
the FY 2026 grant cycle.
V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
Deliverable
Date of Submittal
Monthly Reports and Invoices
30 days following the last day of previous
month
Semi-Annual Report
60 days following the last day of the sixth
month
Annual Report
105 days within the close of the FY
Page 5 of 6
VI. BUDGET
Task 1: MCAQD TRP expenses shall not exceed $671,661.
Task 2: Subcontractor - RPTA/Valley Metro expenses shall not exceed $175,000.
TASK 1: CONTRACTOR - MCAQD/TRP (TRP
ADEQ)
Period: July 1, 2024 - June 30, 2025
Program
Total
Personnel
Hourly
Rate
Operations
Cost
Carolina Rosario
$26.16
1,044.00
$27,311.00
Gregory Moeller
$31.53
1,044.00
$32,917.00
Jess Farrer
$27.38
1,044.00
$28,585.00
Kate Geisenhaver
$21.26
1,044.00
$22,195.00
Kristen Weston-Smith
$44.74
1,044.00
$46,709.00
Logan Peiman
$27.46
1,044.00
$28,668.00
Lucette Ramirez
$47.67
522.00
$24,884.00
Melysa Lewis
$26.16
1,044.00
$27,311.00
Michael Joslin
$35.26
336.00
$11,847.00
Michele Wheatley
$23.61
1,044.00
$24,649.00
Morgan Wohlbrandt
$25.24
1,044.00
$26,351.00
Community Services Assistant
$19.15
-
$0.00
Community Services Assistant
$19.15
1,044.00
$19,993.00
TRP Intern
$15.00
-
$0.00
Total Hourly Cost
$321,420.00
Total Hours
11,298.00
Fringe Benefit
43.13%
$138,614.00
Total Labor with Fringe
$460,034.00
REIMBURSABLE EXPENSES
Total Cost
Marketing/Advertising Clean Air Campaign
$13,005.00
$13,005.00
Supplies and Services (Conferences/Trainings,
Telecom, Printing, Mileage)
$23,238.00
$23,238.00
Total Reimbursable Expenses
$36,243.00
$36,243.00
Page 6 of 6
TASK 2: SUBCONTRACTOR - RPTA/Valley Metro TRASUB
Period: July 1, 2024 - June 30, 2025
Training &
Total
Personnel
Hourly Rate
Assistance
Cost
Day, Suzanne
$42.37
360.13
$15,258.71
Duarte, Lillian
$47.98
360.13
$17,279.04
Nordman, Suesan
$32.03
360.13
$11,534.96
Williams, Abigail
$59.44
270.10
$16,054.74
Subtotal
$60,127.45
Total Hours
1,350.49
Total Hourly Subcontractors Cost
$60,127.45
Fringe Benefit
61.75%
$37,128.70
Overhead
70.00%
$18,038.24
Consultants (Other)
$1,500.00
Consultant (Marketing/Graphics)
$30,000.00
Reimbursable Expense (Meetings & Mileage)
$5,205.61
Reimbursable Expense (Postage/Print/Misc.)
$23,000.00
Total Subcontractor Expenses
$175,000.00
GRAND TOTAL COSTS BY TASK
TASK 1
TASK 2
Period: July 1, 2024 - June 30, 2025
MCAQD/TRP
TRASUB
TOTAL
Total Labor with Fringe
$460,034.00
$460,034.00
Reimbursable Expenses
$36,243.00
$36,243.00
Overhead
35.34%
$175,384.00
$175,384.00
Subcontractor (RPTA/Valley Metro)
$175,000.00 $175,000.00
TOTALS:
$671,661.00 $175,000.00 $846,661.00