MARICOPA COUNTY SHERIFF'S OFFICE (MCSO)-EHR ACCESS AMENDMENT 1.PDF

AMENDMENT No. 1  
 
To 
MEMORANDUM OF UNDERSTANDING 
Between  
 
MARICOPA COUNTY BY AND THROUGH ITS  
DEPARTMENT OF CORRECTIONAL HEALTH SERVICES 
& 
 MARICOPA COUNTY SHERIFF’S OFFICE 
 
WHEREAS, Maricopa County (“County”), by and through its Department of Correctional Health Services (“CHS”), and the Maricopa 
County Sheriff’s Office (“MCSO”) have entered into a Memorandum of Understanding (“MOU”) to establish a protocol for sharing 
Protected Health Information (“PHI”) executed August 24, 2017.  
 
WHEREAS, the parties have agreed to modify this MOU; 
 
NOW, THEREFORE, the parties hereby agree to the following modifications in preparation for the Electronic Health Record (EHR) 
transition; 
 
Deletions are in strikethrough and additions are in bold: 
 
PURPOSE: 
 
The purpose of this MOU is to govern the operation and parties' participation in the exchange and documentation and information from 
MCSO into the TechCare™ Electronic Health Records Application operated by CHS in efforts to provide coordinated care and planning. 
 
TERM: 
 
The MOU shall be renewed for an additional 10-year term from August 24, 2027, to August 24, 2037.   
 
1. 
DEFINITIONS 
 
J.  Electronic Health Record (“EHR”) refers to the EHR system licensed by the County and maintained by CHS. 
 
3. 
RETENTION OF RECORDS 
 
C. CHS shall retain full and complete ownership of all records and Personal Health Information contained within the 
TechCare™ EHR application post termination of the contractual obligations herein as required by the Health Insurance 
Portability and Accountability Act of 1996 (herein after "HIPAA) and all applicable regulations and CHS will follow 
appropriate retention schedules. 
 
8. 
SCOPE 
 
MCSO and CHS agree to the formats and data accessibility to and from the TechCare™ the EHR Applications follows: 
 
H. CHS shall supply TechCare™ the EHR Application Client Install to MCSO; 
 
I. 
CHS shall supply any TechCare™ EHR application changes to MCSO as needed; 
  
J. 
MCSO will be responsible for any costs associated with development of new functionality in TechCare™ the EHR at the 
vendor's contracted hourly rate as indicated under CHS vendor contract number 10135-C necessitated by MCSO's use of 
TechCare™ the EHR; 
 
K. MCSO will be responsible for costs incurred for CHS personnel required to add, modify or create functionality in 
TechCare™ the EHR necessitated by MCSO's use of TechCare™; 
 
9. 
CONFIDENTIAL INFORMATION 
 
A. The parties acknowledge that in connection with their utilization of the TechCare™ EHR Application, MCSO will be 
provided access to Protected Health Information for the purpose of Authorized Use. MCSO agrees that it will: (1) not use 
Docusign Envelope ID: FFD5A5DA-E82B-4BB2-9A44-9A0849D605A0

PHI outside the scope of Authorized Use; and (2) treat all PHI as confidential as required by state and federal laws at all 
times. Likewise, CHS will be provided access to Criminal Justice Information for the purpose of Authorized Use. CHS 
agrees that it will (1) not use Criminal Justice Information outside the scope of Authorized Use; (2) ensure all Criminal 
Justice Information which is deemed confidential pursuant to 28 CFR Part 20 is kept secure and confidential and (3) 
acknowledges that the failure to maintain the security and confidentiality of such information may subject the violator to 
sanctions pursuant to 28 CFR Part 20. 
 
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. If there is any conflict between the terms of the MOU 
and this Amendment, in all such events the terms of this Amendment shall control. 
 
This Amendment is subject to cancellation pursuant to A.R.S. § 38-511. 
 
IN WITNESS WHEREOF, this MOU Amendment is executed on the date set forth below when executed by both Parties’ 
Authorized Representatives. 
 
 
MARICOPA COUNTY  
 
 
  
MARICOPA COUNTY  
SHERIFF’S OFFICE 
 
  
 
 
BOARD OF SUPERVISORS 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Authorized Signature 
 
 
 
 
Authorized Signature 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Printed Name and Title 
 
 
 
 
Chairman, Board of Supervisors 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Date 
 
 
 
 
 
 
Date 
 
ATTEST: 
 
________________________________ 
 
Clerk of the Board 
 
Date: ______________________ 
 
 
Approved as to form: 
 
________________________________ 
 
Deputy County Attorney 
 
Date: ______________________ 
10/28/2024
Russ Skinner, Sheriff
Docusign Envelope ID: FFD5A5DA-E82B-4BB2-9A44-9A0849D605A0
11/1/2024