AMENDMENT RE SHELTER SERVICES WITH ST. VINCENT DE PAUL.PDF
Extracted text (via pymupdf)
10439 characters
Contract No. C-22-21-125-X-08 Amendment No. 8 Diocesan Council for the Society of Saint Vincent de Paul Page 1 of 5 AMENDMENT NO. 8 TO THE CONTRACT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND DIOCESAN COUNCIL FOR THE SOCIETY OF SAINT VINCENT DE PAUL I. Maricopa County (“County”), administered by its Human Services Department, and Diocesan Council for the Society of Saint Vincent de Paul, a non-profit, community-based organization (“Contractor”) entered into a financial agreement (“Agreement”), which was fully executed on or about June 16, 2021, for weather relief accommodations for people experiencing homelessness. The County and Contractor collectively are referred to as the “Parties.” The Agreement Start date is June 9, 2021, and the Termination date is September 30, 2021. In accordance with the terms of the Agreement, the County agreed to pay the Contractor an amount not to exceed $387,782 for those services. The Parties executed Amendment No. 1 on or about August 4, 2021, The County provided an increase in funding in the amount of $343,682 for an Agreement total of $731,464. The Parties executed Amendment No. 2 on or about September 1, 2021. The County provided an increase in General Funds in the amount of $77,039 for an Agreement total of $808,503. Amendment No. 2 also extended the Agreement to June 30, 2022. The Parties executed Amendment No. 3 on or about April 6, 2022. Amendment No.3 extended the Agreement to June 30, 2023. In addition, it added a Work Statement for Heat Relief services and provided the Contractor with $2,003,920 in American Rescue Plan Act (ARPA) funds under Assistance Listing Number (ALN) 21.027 related to Heat Relief services. $88,845 in General Funds were added for drinking water to be expended through October 31, 2022. The Agreement funding total was increased to $2,901,268. The Parties executed Amendment No. 4 on or about August 17, 2022, to update Contractor responsibilities relating to background and fingerprint clearances. The County provided an increase in funding in the amount of $96,090 in County General funds in support of Janitorial services. The total contract amount increased through Amendment No. 4 was $2,997,358. The funds were due to be expended by Contractor by October 31, 2022. The Parties executed Amendment No. 5 on or about October 19, 2022, which was to correct the funding source on Amendment No. 4 and to extend the Agreement to January 31, 2025. The County provided an increase in funding in the amount of $4,678,948 under ARPA ALN (21.027) funds, through January 31, 2025. The Agreement funding total was increased to $7,676,306. The Parties executed Amendment No. 6 on or about February 8, 2023, to provide the Contractor with an additional $65,000 General Funds through January 31, 2025. The Uyghur Forced Labor Prevention Act (UFLPA) clause was also added to the Agreement. The Agreement funding total was increased from $7,676,306 to $7,741,306. Board Approved 11/20/2024 Contract No. C-22-21-125-X-08 Amendment No. 8 Diocesan Council for the Society of Saint Vincent de Paul Page 2 of 5 The Parties executed Amendment No. 7 on or about March 27, 2024, to provide the Contractor with an additional $2,108,421 in ARPA – ALN (21.027) funds through January 31, 2026. Required clauses were also added in Amendment 7. The Agreement funding total was increased from $7,741,306 to $9,849,727. II. The Parties agree to enter into this Amendment No. 8 to amend the Agreement as follows: A. Extend the Agreement Termination Date from January 31, 2025, through September 30, 2026. B. Incorporate Federal Award Identification Number (FAIN) and Award Date into the Agreement by adding the following to Page 1: FAIN / AWARD DATE: 21.027: SLFRP0146 awarded 5/18/2021 C. The County shall provide the Contractor with an additional $1,500,000 in ARPA – ALN (21.027) funds. The period of funding availability for Amendment No. 8 shall extend through September 30, 2026. The total available funding under this Amendment No. 8 shall not exceed $1,500,000. Contractor shall continue to provide shelter services for homeless individuals at the St. Vincent de Paul 2739 E. Washington Street location to include meals, laundry and clothing services, support case conferencing efforts and connecting individuals to needed services and housing. D. The new Agreement funding Total is $11,349,727 comprised of $10,291,289 in ARPA funds and $1,058,438 in General Funds. E. Revise Paragraph 3.0 (Term), Subparagraph 3.1 with the following: 3.1 The Agreement shall start on June 9, 2021, and terminate on September 30, 2026. F. Revise Paragraph 13.0 (Notices) by updating the County contact with the following: 13.0 NOTICES For Maricopa County: Human Services Department Community Resilience Division KateLynn Dean, Homeless Initiatives Programs Manager katelynn.dean@maricopa.gov 602-506-4652 234 N. Central Ave, 3rd Floor Phoenix, AZ 85004 G. Add the following paragraphs to the Agreement: 42.0 ADMINISTRATIVE CHANGE ORDERS 42.1 The Chairman of the Board of Supervisors is authorized, upon the recommendation of the Human Services Department Director and Legal Counsel, to review and execute administrative changes to the Agreement on behalf of the County through Administrative Change Contract No. C-22-21-125-X-08 Amendment No. 8 Diocesan Council for the Society of Saint Vincent de Paul Page 3 of 5 Orders. Administrative Change Orders will be effective upon execution by both the Parties. Administrative Change Orders shall address any of the following changes: 42.1.1 Modifications to the project timeline if the last day of the project timeline is within the Agreement term; 42.1.2 Modifications to Budget line items if the Agreement amount remains unchanged; 42.1.3 Modifications required by federal, state, or County regulations, ordinances, or policies; and/or 42.1.4 Modifications to Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by federal, state, and local regulations, policies, or requirements. 43. UNIQUE IDENTITY IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT The Subrecipient shall have a valid Unique Entity Identifier (UEI) number and an active profile in the federal System for Award Management, or SAM.gov. Documentation of the UEI Number must be included in all project files. The Subrecipient and all Subcontractors must remain current with their registration throughout the term of the Agreement. Subrecipients and subcontractors will not receive a subaward until that entity has provided its UEI number. 2 C.F.R. § 25.300; Appendix A to 2 C.F.R. § 25. III. Under A.R.S. §38-511, the Parties may cancel this Agreement without penalty of further obligation within three years after execution of this Agreement if any person significantly involved in initiating, negotiating, securing, drafting, or creating this Agreement on behalf of the County is, at any time while this Agreement or any extension is in effect, an employee or agent of any other party to the Agreement in any capacity or consultant to any other party of this Agreement with respect to the subject matter of this Agreement. IV. The above contains all the changes to the Agreement made by this Amendment No. 8. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect as executed by the Parties. V. The Parties have authorized the undersigned to execute this Amendment No. 8, and it shall be effective upon approval and signature by both Parties. [Signatures contained on following page] Contract No. C-22-21-125-X-08 Amendment No. 8 Diocesan Council for the Society of Saint Vincent de Paul Page 4 of 5 IN WITNESS, the Parties have approved and signed this Amendment No. 8: Approved by: DIOCESAN COUNCIL FOR THE SOCIETY OF SAINT VINCENT DE PAUL: _____________________________________ Lauren Gammill Date Chief Financial Officer Approved by: MARICOPA COUNTY: _____________________________________ Jack Sellers Date Chairman, Board of Supervisors Attested to: _____________________________________ Juanita Garza Date Clerk of the Board This Amendment No. 8 has been reviewed by the undersigned Deputy County Attorney who has determined that it is proper in form and within the powers and authority granted to Maricopa County under the laws of the State of Arizona. Approved as to form: _____________________________________ Deputy County Attorney Date Contract No. C-22-21-125-X-08 Amendment No. 8 Diocesan Council for the Society of Saint Vincent de Paul Page 5 of 5 Washington Street Shelter Program Itemized Service Budget – ARPA Funds Category Items Contract Total Through Amendment 7 Amendment 8 Revised Line-Item Allocations Amendment 8: County ARPA Funds Added Amendment 8: Revised Total SALARIES/ WAGES/ BENEFITS Salaries/wages (approx 29 staff) $ 4,497,625 $ 4,497,625 $ 333,000 $ 4,830,625 Staff general benefits $ 1,189,081 $ 1,189,081 $ 88,500 $ 1,277,581 PHONE / I.T. Network services $ 32,731 $ 6,835 $ 6,835 OPERATING COSTS Network, gas, travel, phones, equipment, copier, printer, IT, insurance $ - $ 25,896 $ 120,000 $ 145,896 MATERIALS/SUPPLIES Meals, cots, blankets, cleaning supplies, etc. $ 2,686,630 $ 2,686,630 $ 690,000 $ 3,376,630 CONTRACT SERVICES Security, janitorial, laundry, etc. $ 274,025 $ 274,025 $ 88,500 $ 362,525 ADMIN Accounting, HR, IT support, $ 111,197 $ 111,197 $ 180,000 $ 291,197 TOTAL $ 8,791,289 $ 8,791,289 $ 1,500,000 $ 10,291,289