IGA AMENDMENT 1 RE HOMELESS OUTREACH WITH CITY OF AVONDALE.PDF
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C-22-24-004-X-01 Amendment No. 1 City of Avondale Page 1 of 4 AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND THE CITY OF AVONDALE I. Maricopa County (“County”) administered by its Human Services Department and the City of Avondale (“City” or “Subrecipient”) entered into a financial agreement (“Agreement) on or about September 6, 2023. The Agreement term is August 1, 2023, through June 30, 2025. The purpose of the Agreement is to expand homeless services in Avondale. The City shall conduct street outreach to persons experiencing homelessness, and provide shelter, navigation services, and flex funds (the “Project”). The County provided the Subrecipient with $262,500 ($200,000 in American Rescue Plan Act (“ARPA”) funds under Assistance Listing Number (ALN) 21.027 and $62,500 in Maricopa County General funds for the Project activities. The County and the Subrecipient may be referred to individually as “Party” or collectively as “Parties.” II. The Parties now agree to amend the Agreement as follows: A. Revise Paragraph 5.0 (Administrative Change Orders) by removing in its entirety and replacing with the following: 5.0 ADMINISTRATIVE CHANGE ORDERS 5.1 The Chairman of the Board of Supervisors is authorized, upon the recommendation of the Human Services Department Director and Legal Counsel, to review and execute administrative changes to the Agreement on behalf of the County through Administrative Change Orders. Administrative Change Orders will be effective upon execution by both the Parties. Administrative Change Orders shall address any of the following changes: 5.1.1 Modifications to the project timeline if the last day of the project timeline is within the Agreement term; 5.1.2 Modifications to Budget line items if the Agreement amount remains unchanged; 5.1.3 Modifications required by federal, state, or County regulations, ordinances, or policies; and/or 5.1.4 Modifications to Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by federal, state, and local regulations, policies, or requirements. B. Revise and replace Paragraph 6.0 (Funding, Invoicing, And Payment) in its entirety with the following: 6.0 FUNDING, INVOICING, AND PAYMENT 6.1 The County shall provide the Subrecipient with $200,000 in ARPA funds under Assistance Listing Number (ALN) 21.027 C-22-24-004-X-01 Amendment No. 1 City of Avondale Page 2 of 4 provided to the County through the U.S. Department of Treasury and $62,500 in Maricopa County General Funds (GF). 6.2 Funding expenditures per fiscal year: 6.2.1 FY2024 $144,525 6.2.1.1 $23,762.57 – I-Help Shelter 6.2.1.2 $48,090.90 – Street Outreach 6.2.1.3 $10,171.53 – Flex Funding 6.2.1.4 $62,500 – Family Navigation 6.2.2 FY2025 $117,975 6.2.2.1 $25,000 – I-Help Shelter 6.2.2.2 $64,500 – Street Outreach 6.2.2.3 $10,500 – Flex Funding 6.2.2.4 $17,795 – Family Navigation C. Revise Paragraph 13.0 (Notices) by updating the County contact with the following: 13.0 NOTICES For Maricopa County: Human Services Department Community Resilience Division KateLynn Dean, Homeless Initiatives Programs Manager katelynn.dean@maricopa.gov 602-506-4652 234 N. Central Ave, 3rd Floor Phoenix, AZ 85004 D. Add the following Paragraph to the Agreement: 57.0 PROVISIONS REQUIRED BY LAW Each and every provision of law and any clause required by law to be in this Agreement will be read and enforced as though it were included herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, this Agreement will promptly be physically amended to make such insertion or correction. E. Revise Exhibit A-Statement of Work to address the following: Delete Paragraph 6.0 (Budget) in its entirety and replace with the attached budget: 6.0 BUDGET: FUND SOURCES Sources Total Maricopa County – ARPA $200,000 Maricopa County-General Funds $62,500 C-22-24-004-X-01 Amendment No. 1 City of Avondale Page 3 of 4 Line Item Expenditures Total Service Cost County Costs I-HELP Shelter $90,000 $48,762.57 Street Outreach $129,000 $112,590.90 Flex Funding $10,500 $20,671.53 Family Navigation $125,000 $80,475 TOTALS: $354,500 $262,500 III. Under A.R.S. §38-511, the Parties may cancel this Agreement without penalty of further obligation within three years after execution of this Agreement if any person significantly involved in initiating, negotiating, securing, drafting, or creating this Agreement on behalf of the County is, at any time while this Agreement or any extension is in effect, an employee or agent of any other party to the Agreement in any capacity or consultant to any other party of this Agreement with respect to the subject matter of this Agreement. IV. The Agreement is amended to incorporate the changes contained in this Amendment No. 1. All other terms and conditions of the Agreement remain in full force and effect as approved, amended and executed by the Parties. V. The Parties have authorized the undersigned to execute this Amendment No. 1 on their behalf. [Signatures contained on the following page] C-22-24-004-X-01 Amendment No. 1 City of Avondale Page 4 of 4 IN WITNESS, the Parties have approved and signed this Amendment No. 1: APPROVED BY: CITY OF AVONDALE APPROVED BY: MARICOPA COUNTY ___________________________________ Mayor Date ____________________________________ Jack Sellers, Chairman Date Board of Supervisors Attested To: ___________________________________ City Clerk Date Attested To: ____________________________________ Juanita Garza, Date Clerk of the Board IN ACCORDANCE WITH A.R.S. §§ 9-240, 9- 500.11, 11-952, AND 46-241, ET SEQ., THIS AMENDMENT NO. 1 HAS BEEN REVIEWED BY THE UNDERSIGNED ATTORNEY WHO HAS DETERMINED IT IS PROPER IN FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO THE CITY OF AVONDALE UNDER THE LAWS OF THE STATE OF ARIZONA. APPROVED AS TO FORM: BY: ________________________________ Attorney for the City Date IN ACCORDANCE WITH A.R.S. §§ 11-201, 11-251, AND 11-952, THIS AMENDMENT NO. 1 HAS BEEN REVIEWED BY THE UNDERSIGNED ATTORNEY WHO HAS DETERMINED IT IS PROPER IN FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO MARICOPA COUNTY UNDER THE LAWS OF THE STATE OF ARIZONA. APPROVED AS TO FORM: BY: _________________________________ Deputy County Attorney Date