AZ CHILD FAMILY ADVOCACY NETWORK 2024 09 18.PDF

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MEMORANDUM OF UNDERSTANDING
MARICOPA COUNTY ATTORNEY’S OFFICE
AND
ARIZONA CHILD & FAMILY ADVOCACY NETWORK

This Memorandum of Understanding (“MOU”) is hereby made and entered into by and
between Arizona Child & Family Advocacy Network, hereinafter referred to as “ACFAN,” and
the Maricopa County Attorney’s Office, hereinafter referred to as “MCAO.”

PURPOSE:

The purpose of the MOU is to use funding from the Governor’s Office of Youth, Faith,
and Family (GOYFF) and the MCAO to provide coordination and training activities
for Advanced Forensic Interview Training (AFIT). AFIT is a four-day (32-hour)
experiential course that teaches investigators how to forensically interview both
children and adults. It is open to Department of Child Services (DCS) Investigators,
Law Enforcement Agency Detectives, Designated Forensic Interviewers, Tribal Child
Protective Services (CPS), and Prosecuting Attorneys.

TERM

The term of the MOU shall begin on July 1, 2024, and end on April 30, 2025,
contingent upon funding. The MOU shall remain effective unless terminated by either
party in writing at least thirty (30) days before the termination date. Parties may
terminate the instrument in whole or in part at any time before the date of expiration.
‘The MOU may be extended upon the written approval of both parties.

STATEMENT OF MUTUAL BENEFITS AND INTERESTS:

The mutual benefit for the parties is to provide the mandated function of A.R.S. §8-
817. B. 6. AFIT prepares investigators to interview victims or witnesses of crimes,
including child physical abuse, child sexual abuse, adult sex assault, sex trafficking,
and domestic violence.

AVAILABILITY OF FUNDS:

Every performance by the parties under this MOU is conditioned upon the availability
of funds appropriated, allocated, or granted for performance. If funds are not available
for the continuance of this Agreement, either Party may terminate this Agreement at
the end of the period for which funds are available. No liability shall accrue to either
Party in the event of termination, and neither Party shall be obligated or liable for any
future performance, payments, or any damages resulting from termination under this
paragraph.

AMENDMENTS:
Any changes to this MOU shall be in writing and signed by both parties.

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COMPENSATION:

MCAO has been awarded up to $78,480.00 in grant funding to administer AFIT. Of
this award, ACFAN will receive up to $78,480.00 to coordinate, manage, and execute
AFIT activities for up to 160 training participants.

GOYFF Grant-funded expenses are limited to:

- Coordination shall not exceed $62.50/participant.

- Instructor reimbursement shall not exceed a rate of $81.25/hour or $650/full day.

- Training venue expenses shall not exceed $3 1.25/day/participant.

- Evaluator/critique staff shall not exceed a rate of $200/day.

- Travel expenses will adhere to State of Arizona Accounting Manual guidelines.
https://gao.az.gov/state-arizona-accounting-manual-saam.

MCAO will receive $0 of the GOYFF grant award.

MCAO will commit additional funding up to $250.00 per participant for a maximum of
$37,500 to cover actual costs up not fully covered by grant funding. Any costs
exceeding those specified in this agreement must receive prior MCAO approval to be
eligible for reimbursement. Justification and supporting documentation for the
additional funding requested will be required.

INVOICES AND PAYMENTS:

Expenses shall be paid on a cost-reimbursement basis. Reimbursement requests shall
not be made until the cost results in an actual cash expenditure.

MCAO employces shall not be paid for their participation in training, travel as
presenters or critique staff, or any other kind of participation.

No funding from GOYFF or MCAO shall be used for food or beverages.

ACFAN shall submit monthly invoices and supporting documentation to MCAO by
the 15th of each month.

A. The contractor shall submit one legible copy of their detailed invoice before
payment(s) will be made. Incomplete invoices will not be processed. At a
minimum, the invoice must provide the following information:

* Company name, address, and contact information
* County bill-to name and contact information

* Contract serial number

* County purchase order number

¢ Project name and/or number

¢ Invoice number and date

+ Payment terms

* Date of service or delivery

* Quantity

* Contract item number(s)

* Arrival and completion time

* Description of purchase (product or services)
¢ Pricing per unit of purchase

+ Extended price

¢ Mileage with rate (if applicable)

* Freight (if applicable)

+ Total amount due

B. Supporting documentation shall follow state and federal policies and shall include,
but is not limited to:

* Payroll records for submitted personnel and fringe expenses, including

staff timesheets to reflect actual hours worked on AFIT training.
* The costs charged to the award should be for actual hours worked
rather than budgeted hours or estimated hours.

* A breakdown of fringe benefit costs should also be provided.

* Confirmed registration and attendance sheets for training participants

¢ Justification for all procurement decisions (venue, presenters, etc.) in
accordance with the Federal Acquisition Regulations
(https:/Avww.acquisition.gov/browse/index/far)

* Proof of payment shall include itemized receipts, check copies, and/or
credit card confirmations, as well as payment dates and amounts.

fe)

Invoices and supporting documentation should be submitted to:
Maricopa County Attorney’s Office
Attn: Grant Administrator
meaofin@meao.maricopa.gov

D. MCAO will respond to reimbursement requests within 30 days of receipt and
notify ACFAN of missing documentation.

E. Presenter and critique staff reimbursement will not be processed for
reimbursement until the AFIT report has been received for the applicable

training.

F. MCAO shall reimburse ACFAN’s cost within 30 days of receipt of payment
from the GOYFF.

VILL. RESPONSIBILITIES OF EACH PARTY:
A. ACFAN shall:

1. Comply with items in Attachment A: IGA No. IGA-STOP-MCAO-050124-01.

2. Conduct all activities to ensure smooth planning, execution, and follow-up for AFIT.

ACFAN will not be required to secure AZPOST credit for AFIT training.
The process to obtain AZPOST credit lies with individual Law Enforcement Agencies.

3. Submit the AFIT report to MCAO within 15 days following the conclusion of each
training. The report shall include a detailed training agenda, which includes the training
title, training dates, location of training, training faculty names, critique staff names, and
copies of presentations. The report shall also include a summary detailing the participant
feedback, overall training ratings, and pre/post-test results,

The AFIT report must be provided before the invoice for reimbursement of the presenter
and critique staff expenses will be processed.

The AFIT report should be submitted to:
Maricopa County Attorney’s Office

Attn: Grant Administrator
meaofin@mceao.maricopa.gov

4, Provide information for the Muskie report by February 1, 2025, and a final attendance
report by May 1, 2025. See attachment B for the Muskie reporting information.

5, ACFAN agrees to retain all books, records, accounts, statements, reports, files, and
other records and backup documentation relevant to this MOU for five years after
final payment or until the resolution of any audit questions which could be more
than five years, whichever is the latest. MCAO, Federal or State auditors, and any
other persons duly authorized shall have full access to and the right to examine,
copy, and use all said materials except those protected under privacy laws.

If the Contractor’s books, records, accounts, statements, reports, files, and other
records and backup documentation relevant to this MOU cannot support and
document that requested services were provided, MCAO may suspend work or
terminate the Contract.

If the State determines at any time that a cost for which payment has been made is a
disallowed cost, such as overpayment, MCAO shall notify ACFAN in writing of the
disallowance. The letter shall state the means of correction, which may require
repayment of the disallowed amount.

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B. MCAO shall:

1. Comply with items in Attachment A: IGA No. IGA-STOP-MCAO-050124-01.
2. Provide expeditious review and processing of ACFAN reimbursement requests.
3. Submit Muskie and Attendance programmatic reports to GOYFF by due dates.

4. Submit monthly financial reports for cost reimbursement to GOYFF.

COMMUNICATIONS

Communication and details concerning this MOU shall be directed to the following
representatives:

MCAO:

Catherine Martin, Chief Financial Officer
225 W Madison St.

Phoenix, AZ 85003

Phone: 602-506-3180
martinc@mcao.maricopa.gov

Sherry Rindels-Larsen, Grant Administrator
225 W Madison St.

Phoenix, AZ 85003

Phone: 602-882-0720
rindelss@mcao.maricopa.gov

ACFAN:

Trevor Umphress, Executive Director
P.O. Box 4041

Yuma, AZ 85366

Phone: 928-750-3583
Trevor@acfan.net

IN WITNESS WHEREOF, THE PARTIES ENTER INTO THIS AGREEMENT FOR
AND ON BEHALF OF:

RACHEL H. MITCHELL, COUNTY ATTORNEY DATE

APPROVED AS TO FORM:

Kim Miles = 9/18/2024

KIMBERLY MILES, DEPUTY COUNTY ATTORNEY DATE

ARIZONA CHILD & FAMILY ADVOCACY NETWORK:

7M —— Sept 12th, 2024

TREVOR UMPHRESS DATE

LEGAL REPRESENTATIVE (if required) DATE

MARICOPA COUNTY BOARD OF SUPERVISORS:

JACK SELLERS, CHAIRMAN DATE

ATTEST:

JUANITA GARZA, CLERK OF THE BOARD DATE