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MEMORANDUM OF UNDERSTANDING MARICOPA COUNTY ATTORNEY’S OFFICE AND NEW LIFE CENTER This Memorandum of Understanding (“MOU”) is hereby made and entered into by and between New Life Center, hereinafter referred to as “NLC,” and the Maricopa County Attorney’s Office, hereinafter referred to as “MCAO.” II. Ill. IV. PURPOSE: The purpose of the MOU is to use funding from the Governor’s Office of Youth, Faith, and Family (GOYFF) and the MCAO to provide coordination and training activities to improve the investigation, prosecution, and judicial handling of cases of child abuse and neglect, particularly child sexual abuse and exploitation, in a manner that limits additional trauma to the child victim. Training activities are open to Department of Child Services (DCS) Investigators, Law Enforcement Agency Detectives, Designated Forensic Interviewers, Tribal Child Protective Services (CPS), and Prosecuting Attorneys. TERM The term of the MOU shall begin on July 1, 2024, and end on April 30, 2025, contingent upon funding. The MOU shall remain effective unless terminated by either party in writing at least thirty (30) days before the termination date. Parties may terminate the instrument in whole or in part at any time before the date of expiration. The MOU may be extended upon the written approval of both parties. STATEMENT OF MUTUAL BENEFITS AND INTERESTS: The mutual benefit for the parties is to provide the mandated function of A.R.S. §8- 817. B. 6. CJA training activities prepare investigators to interview victims or witnesses of crimes, including child physical abuse, child sexual abuse, adult sex assault, sex trafficking, and domestic violence. AVAILABILITY OF FUNDS: Every performance by the parties under this MOU is conditioned upon the availability of funds appropriated, allocated, or granted for performance. If funds are not available for the continuance of this Agreement, either Party may terminate this Agreement at the end of the period for which funds are available. No liability shall accrue to either Party in the event of termination, and neither Party shall be obligated or liable for any future performance, payments, or any damages resulting from termination under this paragraph. AMENDMENTS: Any changes to this MOU shall be in writing and signed by both parties. VI. VII. COMPENSATION: MCAO has been awarded up to $61,020.00 in grant funding to administer CJA training activities. Of this award, NLC will receive up to $61,020.00 to coordinate, manage, and execute CJA training activities for up to 600 participants over one or more sessions. GOYFF Grant-funded expenses are limited to: - Coordination expenses shall not exceed $29,000. - Instructor reimbursement shall not exceed a rate of $81.25/hour or $650/full day. - Handout expenses shall not exceed $3.00/participant. - Travel expenses will adhere to State of Arizona Accounting Manual guidelines. https://gao.az.gov/state-arizona-accounting-manual-saam. MCAO will receive $0 of the GOYFF grant award. INVOICES AND PAYMENTS: Expenses shall be paid on a cost-reimbursement basis. Reimbursement requests shall not be made until the cost results in an actual cash expenditure. MCAO employees shall not be paid for their participation in training, travel as presenters, or any other kind of participation. No funding from GOYFF or MCAO shall be used for food or beverages. NLC shall submit quarterly invoices and supporting documentation to MCAO by the 10th of the month following the end of each quarter. Final invoicing for reimbursement must be received by May 10, 2025. July, August Due September 10 September, October, November Due December 10 December, January, February Due March 10 March, April Due May 10 A. The contractor shall submit one legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: * Company name, address, and contact information ¢ County bill-to-name and contact information * Contract serial number ¢ County purchase order number ¢ Project name and/or number * Invoice number and date ¢ Payment terms * Date of service or delivery * Quantity ¢ Contract item number(s) ¢ Arrival and completion time * Description of purchase (product or services) * Pricing per unit of purchase ¢ Extended price * Mileage with rate (if applicable) ¢ Freight (if applicable) * Total amount due B. Supporting documentation shall follow state and federal policies and shall include, but is not limited to: ¢ Payroll records for submitted personnel and fringe expenses, including staff timesheets to reflect actual hours worked on CJA training. * The costs charged to the award should be for actual hours worked rather than budgeted hours or estimated hours. ¢ A breakdown of fringe benefit costs should also be provided. * Confirmed registration and attendance sheets for training participants * Justification for all procurement decisions (presenters, etc.) in accordance with the Federal Acquisition Regulations (https://www.acquisition.gov/browse/index/far) ¢ Proof of payment shall include itemized receipts, check copies, and/or credit card confirmations, as well as payment dates and amounts. C. Invoices and supporting documentation should be submitted to: Maricopa County Attorney’s Office Attn: Grant Administrator mceaofin@mcao.maricopa.gov D. MCAO will respond to reimbursement requests within 30 days of receipt and notify NLC of missing documentation. E. Presenter staff reimbursement will not be processed for reimbursement until the CJA summary report has been received for the applicable training. F. MCAO shall reimburse NLC’s cost within 30 days of receipt of payment from the GOYFF. VIII. RESPONSIBILITIES OF EACH PARTY: A. NLC shall: 1. Comply with items in Attachment A: IGA No. IGA-CJ-MCAO-050124-01. 2. Conduct all activities to ensure smooth planning, execution, and follow-up for CJA training. NLC will not be required to secure AZPOST credit for CJA training. The process to obtain AZPOST credit lies with individual Law Enforcement Agencies. 3. Submit the CJA summary report to MCAO within 15 days following the conclusion of each training. The report shall include a detailed training agenda, which includes the training title, training dates, location of training, training faculty names, and copies of presentations, The report shall also include a summary detailing the participant feedback, overall training ratings, and pre/post-test results. The CJA summary report must be provided before the invoice for reimbursement of the presenter expenses will be processed. The CJA summary report should be submitted to: Maricopa County Attomney’s Office Attn: Grant Administrator meaofin@mcao.maricopa.gov 4. Provide information for the Muskie report by February 1, 2025, and a final attendance report by May 1, 2025. See attachment B for the Muskie reporting information. 5. NLC agrees to retain all books, records, accounts, statements, reports, files, and other records and backup documentation relevant to this MOU for five years after final payment or until the resolution of any audit questions which could be more than five years, whichever is the latest. MCAO, Federal or State auditors, and any other persons duly authorized shall have full access to and the right to examine, copy, and use all said materials except those protected under privacy laws. If the Contractor’s books, records, accounts, statements, reports, files, and other records and backup documentation relevant to this MOU cannot support and document that requested services were provided, MCAO may suspend work or terminate the Contract. If the State determines at any time that a cost for which payment has been made is a disallowed cost, such as overpayment, MCAO shall notify NLC in writing of the disallowance. The letter shall state the means of correction, which may require repayment of the disallowed amount. IX. B. MCAO shall: 1. Comply with items in Attachment A: IGA No. IGA-CJ-MCAO-050124-01. 2. Provide expeditious review and processing of NLC’s reimbursement requests. 3. Submit Muskie and Attendance programmatic reports to GOYFF by due dates. 4. Submit monthly financial reports for cost reimbursement to GOYFF. COMMUNICATIONS Communication and details concerning this MOU shall be directed to the following representatives: MCAO: Catherine Martin, Chief Financial Officer 225 W Madison St. Phoenix, AZ 85003 Phone: 602-506-3180 martinc@mcao.maricopa.gov Sherry Rindels-Larsen, Grant Administrator 225 W Madison St. Phoenix, AZ 85003 Phone: 602-882-0720 rindelss@mcao.maricopa.gov NLC: Angela Rose P.O. Box 5005 Goodyear, AZ 85338 Phone: 602-932-4404 arose@newlifectr.org IN WITNESS WHEREOF, THE PARTIES ENTER INTO THIS AGREEMENT FOR AND ON BEHALF OF: adel MMH ATTORNEY’S OFFICE: RACHEL H. MITCHELL, COUNTY ATTORNEY DATE APPROVED AS TO FORM: Kim Miles 9/18/2024 KIMBERLY MILES, DEPUTY COUNTY ATTORNEY DATE NEW LIFE CENTER: sdnylase 9/12/2024 ANGELA ROSE DATE LEGAL REPRESENTATIVE (if required) DATE MARICOPA COUNTY BOARD OF SUPERVISORS: JACK SELLERS, CHAIRMAN DATE ATTEST: JUANITA GARZA, CLERK OF THE BOARD DATE