MOU - MORRISTOWN MCSO RAVE 911 071524 (1).PDF

MEMORANDUM OF UNDERSTANDING
MARICOPA COUNTY
ON BEHALF OF THE MARICOPA COUNTY SHERIFF’S OFFICE
And
MORRISTOWN ELEMENTARY SCHOOL DISTRICT

C-50-24- =

This Memorandum of Understanding (“MOU) is made and entered into as of this day of
Jay Bim" 2024, by and between Morristown Elementary School District
(hereinafter referred to as “District”) and Maricopa County, through the Maricopa County
Sheriff’s Office (hereinafter referred to as “MCSO”), together “Parties” and individual a “Party”,
for the purpose of ensuring common understanding and agreement regarding emergency service
response to District and utilization of the RAVE 911 Panic Button System (hereinafter referred to
as “RAVE 911 Button System”).

RECITALS

WHEREAS the parties desire to set out some general issues related to an emergency services
response to schools in the District; and

WHEREAS the parties recognize the important role of public and community relationships in
providing effective public safety measures; and

WHEREAS the parties further recognize that technological advancements offer the ability to
provide real time intelligence to police officers responding to crisis situations; and

WHEREAS the parties are implementing the RAVE 911 Button System in District schools
served by MCSO; and

WHEREAS the parties recognize and acknowledge that every emergency is different and cannot
be predicted in advance; but rather, must be responded to based on the facts, circumstances and
resources existing at the time of the situation.

Purpose

MCSO and the District/School recognize the benefit to our community to partner on matters
which improve school safety. The purpose of this MOU is to provide information regarding
the procedure for calling 911 and utilizing the RAVE 911 Panic Button System to report an
emergency at District schools serviced by MCSO.

RAVE 911 Panic Button System

The RAVE 911 Button System uses several processes/applications available to authorized users
including a smartphone application and computer applications. The system works by associating
a 911 call from an authorized mobile phone or associated landline phone and rapidly
disseminating information not only to 911 and law enforcement, but also to other users
authorized by the District including school staff and District officials. This system is focused on
helping to improve school safety for our community using a tool which in certain circumstances
can be a useful mechanism to disseminate information between 911, first responders, school staff
and administrators.

Installation or use of the RAVE 911 Button System is not a replacement, nor preferred
mechanism for contacting 911, law enforcement or fire and Emergency Medical Services. It is a
secondary system that when available may provide benefit, but as a secondary system there is no
guarantee it will be available or used in an emergency. It is understood and agreed there is no
guarantee that use of this system will result in an expedited response from emergency personnel.
Nevertheless, the parties agree that implementation and use of this system is intended to help
promote dissemination of information to authorized users and emergency responders to promote
an expedited response to school emergencies.

Procedure for notification to MCSO when an emergency occurs ata District
school

If a District employee initiates the RAVE 911 Button System at one of the District schools, this
should simultaneously initiate a call to MCSO. At the same time the 911 call is made to MCSO,
a message will be sent to Rave Mobile Safety through the RAVE 911 Button System providing
the name of the caller and the name of the school. The RAVE 911 Button System may then make
that information available to the other RAVE 911 Button System users at the school and the law
enforcement agency and emergency responders for that jurisdiction.

Tf the District employee is not immediately connected with a MCSO operator upon initiating the
RAVE 911 Button System, the employee will call 911 directly and talk to an operator if it is safe
to do so. The RAVE 911 Button System is not a substitute for calling 911 and reporting an
emergency to an operator.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1.

MCSO agrees to cooperate in training and implementation efforts of integrating the Rave 911
Button System and interoperability communication capabilities with the District.

MCSO will maintain the contract with Motorola for the use of the RAVE 911 Button System.

. District is responsible for managing its notification lists for those individuals who will

receive notice of an activation of the RAVE 911 Button System, MCSO will provide the
District with the group of authorized first responders, if any, who must be included in each
campus notification. Management of authorized users on the system is an on-going process,
and the District will ensure each school updates their contacts and users regularly.

4. District agrees to control and limit access to the RAVE 911 Panic Button System application

10.

only to those who have received training and understand the role and limitations of the
system. That training will at a minimum clearly establish the following:

e The RAVE 911 Panic Button System is not a replacement for 911. Use of the 911 button
is not required or obligatory. When initiating a call for help, what is most important is to
place that call directly to 911 as quickly as possible.

e A voice call to 911 is the best way to ensure first responders become aware of a problem
and simply pressing the RAVE 911 Button will not ensure a response by police or fire. In
fact, unless the 911 telephone voice call is made, police or fire may not respond at all.

e Staff understand they should do what they believe is necessary to keep themselves and
those in their charge safe. 911 does not routinely provide such instruction.

District agrees to refresh this training periodically and ensure appropriate staff are trained on
the appropriate use of the system. MCSO and the District agree to periodic drills of the
system, scheduled at a mutually agreeable time. Drills may include live activations of the
system and calls to 911.

District shali authorize MCSO to access their surveillance systems in both real time and with
the ability to access older recordings for investigative purposes.

District will provide access on its premises and via internet services which will enable
MCSO to view and use the video.

District authorizes MCSO to access all cameras located on the property.

District authorizes MCSO to access its Rave Mobile Safety alerts, communications, and
dashboard,

District authorizes MCSO to review only that recorded video which is applicable to the
collection of rea! time intelligence.

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District reserves the right and has sole discretion to approve or disapprove the recordings of
any video reviewed by MCSO.

It is understood by District that MCSO is not a monitoring service and may or may not access
the cameras located at the business in the event of an alarm. MCSO, in its reasonable
discretion, will access the cameras when it deems it necessary to do so, depending on the
type of service call or proactive monitoring.

This MOU shall become effective as of the date set forth above and shall remain in full
force and effect for three (3) years as part of a pilot program. This MOU can be modified or
terminated by any one of the partners by mutual consent. A request to modify or terminate
this MOU shall be provided with sixty (60) calendar days written notice. Any
modifications to the MOU must be made in writing and consistent with the contract.

Neither this agreement nor any provisions hereof may be waived, modified, amended,
discharged or terminated (except as provided herein), except by an instrument in writing
signed by all of the parties to this agreement.

The Parties shall comply with all federal, state, county, municipal and other government
statutes, ordinances, laws and regulations now or hereafter enacted or amended related other
subject matter of this Agreement.

District shall not be considered an agent or division of Maricopa County or the Maricopa
County Sheriff’s Office.

The relationship of the Parties hereunder shall be as an independent contractor relationship
only. Neither Party shall have the power to bind the other party or contract in the name of
the other party.

Each Party hereto agrees to be responsible and assume liability for its own wrongful or
negligent acts or omissions, or those of its officers, agents or employees to the full extent
required by law. Each patty agrees to maintain reasonable coverage for such liabilities
either through commercial insurance or a reasonable self-insurance mechanism, and the
nature of such insurance coverage or self-insurance mechanism will be reasonably provided
to the other party upon request.

Any notice given or other communication required or permitted to be given under this
MOU shall be in writing and shall be deemed to have been duly given if (1) delivered to the
party at the address set forth below, (2) deposited in the U.S. Mail, registered or certified,
return receipt requested, to the address set forth below or (3) given to a recognized and
reputable overnight delivery service, to the address set forth below:

Tf to the County: Jen Pokorski, County Manager
Maricopa County
301 W. Jefferson, 10" Floor
Phoenix, Arizona 85003

If to the Sheriff’s Office: Russ Skinner, Sheriff
MCSO
550 W. Jackson, 5" Floor
Phoenix, Arizona, 85003

If to the District: Jennifer Petty, Superintendent
Morristown Elementary School District
25950 W. Rockaway Hills Road
Morristown, AZ 85342

20. Both Parties will ensure that any dissemination and disposition of educational records
complies at all times with the Family Educational Rights and Privacy Act of 1974 and any
subsequent amendments thereto.

21. The Parties acknowledge that this MOU is subject to cancellation by either party for
conflicts of interest pursuant to the provisions of A.R.S. § 38-511.

22. This MOU shail not be assigned in whole or in part without the express, written consent of
both Parties.

23. This MOU is made in the State of Arizona and shall be interpreted by the laws of the State
of Arizona. Any dispute arising out of or relating to this MOU shall be brought in either
Arizona state or federal court.

IN WITNESS THEREOE, the Parties hereto have caused this MOU to be executed by their duly
authorized representatives on the date indicated below.

MARICOPA COUNTY SCHOOL DISTRICT
BY: BY: 1 Qa f (feu ot foley
Chairman, Date Supetintendent “7

Board of Supervisors

ATTEST:

BY:
Clerk of the Board Date

MARICOPA COUNTY SHERIFF’S OFFICE

BY:

Sheriff

APPROVED AS TO FORM:

BY:

Date

Deputy County Attorney

BY: LLack. —faccser—

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School District Attorney