AGREEMENT WITH NATIVE AMERICAN CONNECTION RE ESG EMERGENCY SHELTER.PDF

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Native American Connections FY25 AZ-ESG Emergency Shelter 
 
 
AGREEMENT 
BETWEEN 
MARICOPA COUNTY 
ADMINISTERED BY ITS 
HUMAN SERVICES DEPARTMENT 
AND  
NATIVE AMERICAN CONNECTIONS, INC. 
 
Contract Number:  
 
 
 
 
Contract Amount: $144,159.00 
Contract Start Date: July 1, 2024 
Contract Termination Date: June 30, 2025 
UEI No.: UYAHK4KGL617 
ALN Number: 14.231 Emergency Solutions Grant 
 
This Agreement (“Agreement”) is entered into between Native American Connections, Inc. 
(“Subrecipient”), and Maricopa County, administered by its Human Services Department 
(“County”). The Subrecipient and County are collectively referred to here as the “Parties” and 
individually as a “Party.” The Subrecipient, for and in consideration of the covenants and 
conditions set forth in this Agreement, shall provide and perform the services contained in it. All 
rights and obligations of the Parties shall be governed by the terms of this Agreement, its exhibits, 
attachments, and appendices, including any Subcontracts, Amendments, or Change Orders as 
set forth in this Agreement and in: 
 
Section 1 – General Provisions 
Section 2 – Special Provisions 
Section 3 – Work Statement 
Section 4 – Compensation 
Section 5 – Attachments  
 
The County is the recipient of funds from the United States Government under Title I of the 
Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383. 
The Parties wish to enter into this Agreement to complete the services identified in Section 3 Work 
Statement of this Agreement 
 
Notice under this Agreement shall be given by personal delivery or by registered or certified mail, 
postage prepaid and return receipt requested, to the persons at the addresses set forth in Section 
3 – Work Statement and shall be effective, unless otherwise indicated in the notice, upon receipt 
if personally delivered and three (3) calendar days after being placed in the U.S. Mail properly 
addressed, with sufficient postage, if sent by registered or certified mail.

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Native American Connections FY25 AZ-ESG Emergency Shelter 
This Agreement contains all the terms and conditions agreed to by the Parties. No other 
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be 
deemed to exist or to bind the Parties. Nothing in this Agreement shall be construed as consent 
to any lawsuits or waiver of any defenses in a lawsuit brought against the County or the 
Subrecipient in any state or federal court. 
 
The Parties have authorized the undersigned to execute this Agreement on their behalf. 
 
IN WITNESS, the Parties have approved and signed this Agreement: 
 
APPROVED BY: 
 
NATIVE AMERICAN CONNECTIONS, INC. 
 
 
 
 
 
 
 
 
 
 
Trula Breuninger, CEO                          Date 
 
APPROVED BY: 
 
MARICOPA COUNTY 
 
 
 
 
 
 
 
 
 
 
Jack Sellers, Chairman                          Date 
Board of Supervisors 
 
 
 
Attested to: 
 
 
 
 
 
 
 
 
 
 
Juanita Garza                                        Date 
Clerk, Board of Supervisors 
 
 
 
 
 
 
 
 
 
 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
Attorney for the Subrecipient                 Date 
IN ACCORDANCE WITH A.R.S. §§ 11-201, 
11-251, AND 11-952, THIS AGREEMENT HAS 
BEEN REVIEWED BY THE UNDERSIGNED 
ATTORNEY WHO HAS DETERMINED THIS 
AGREEMENT IS PROPER IN FORM AND 
WITHIN THE POWERS AND AUTHORITY 
GRANTED TO MARICOPA COUNTY UNDER 
THE LAWS OF THE STATE OF ARIZONA. 
 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
Deputy County Attorney                        Date

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Native American Connections FY25 AZ-ESG Emergency Shelter 
 
 
 
 
SECTION 1 
 
GENERAL PROVISIONS

SECTION 1 
GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
1.0 
PURPOSE 
The purpose of the Agreement is for the Subrecipient to provide emergency shelter and 
case management services for individuals and families at risk of or experiencing 
homelessness as defined in 24 CFR subpart A §576.2, with the primary goal to offer safe 
housing to those who would otherwise be unhoused. The County shall provide the 
subrecipient with U.S. Department of Housing and Urban Development (HUD) Community 
Development Block Grant (CDBG) or Emergency Solutions Grant (ESG) funds (or both) for 
the provision of activities identified in Section 3 (Work Statement). These activities meet the 
CDBG or ESG (or both) program’s National Objectives as defined in 24 CFR 570.208 and 
or 576.100(a). 
 
2.0 
TERM OF AGREEMENT 
The term of this Agreement shall start and terminate on the dates listed on page 1 of this 
Agreement. The Agreement shall become effective upon approval and signature by both 
Parties. 
 
3.0 
RENEWAL 
This Agreement may be renewed by a written amendment provided the Subrecipient is in 
full compliance with all terms and conditions of this Agreement. Under A.R.S. § 11-952, no 
renewal may exceed the duration of the previous agreement. The County shall notify the 
Subrecipient in writing of its intent to extend the Agreement term at least thirty (30) calendar 
days prior to the expiration of the original Agreement term, or any additional terms thereafter. 
 
4.0 
AMENDMENTS 
All amendments to this Agreement shall be in writing and signed by authorized signers for 
both Parties. 
 
5.0 
ADMINISTRATIVE CHANGE ORDERS 
5.1 
The Chairman of the Board of Supervisors is authorized, upon the recommendation 
of the Human Services Department Director and Legal Counsel, to review and 
execute administrative changes to the Agreement on behalf of the County through 
Administrative Change Orders. Administrative Change Orders will be effective upon 
execution by both the Parties. Administrative Change Orders shall address any of 
the following changes: 
5.1.1 
Modifications to the project timeline if the last day of the project timeline is 
within the Agreement term; 
5.1.2 
Modifications to Budget line items if the Agreement Amount remains 
unchanged; 
5.1.3 
Modifications required by federal, state, or County regulations, ordinances, 
or policies; and/or 
5.1.4 
Modifications to Administrative requirements such as changes in reporting 
periods, frequency of reports, or report formats required by the U.S. 
Department of Treasury or local regulations, policies, or requirements. 
 
6.0 
ACRONYMS AND DEFINITIONS 
Acronyms and Definitions found under 2 C.F.R. §§ 200.0 & 200.1 are incorporated by 
reference 
 
7.0 
EFFECT 
To the extent that the Special Provisions are in conflict with the General Provisions, the 
Special Provisions shall control. To the extent that the Work Statement and the Special or

SECTION 1 
GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
General Provisions are in conflict, the Work Statement shall control. To the extent that the 
Compensation Provisions are in conflict with the General Provisions, Special Provisions or 
Work Statement, the Compensation Provisions shall control. Nothing in this Agreement shall 
operate to increase the Operating Budget without a written amendment to this Agreement. 
 
8.0 
TERMINATION 
8.1 
Under A.R.S. § 38-511, the Parties may cancel this Agreement without penalty or 
further obligation within three years after execution of this Agreement, if any person 
significantly involved in initiating, negotiating, securing, drafting or creating this 
Agreement on behalf of one Party at any time while this Agreement or any extension 
of this Agreement is in effect, is or becomes an employee or agent of any other party 
to this Agreement in any capacity or consultant to any other party to this Agreement 
with respect to the subject matter of this Agreement.  
8.2 
Additionally, pursuant to A.R.S. § 38-511, either Party may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating, 
securing, drafting, or creating this Agreement on behalf of the one Party from the 
other party to this Agreement arising as the result of this Agreement. A cancellation 
notice made under this Subparagraph shall be effective when the recipient receives 
a written notice of cancellation unless the notice specifies a later date. 
8.3 
Either Party may terminate this Agreement at any time by giving the other Party at 
least sixty (60) calendar days prior notice in writing (unless terminated by the County 
under the Availability of Funds provision). The notice shall be given by either 
personal delivery or registered or certified mail, postage prepaid and return receipt 
requested, to the persons at the addresses set forth on page 1 of this Agreement. 
8.4 
The County has the right to terminate this Agreement upon twenty-four (24) hour 
notice when the County deems the health or welfare of the service recipients are 
endangered or the Subrecipient’s noncompliance jeopardizes funding source 
financial participation. If not terminated by one of the above methods, then this 
Agreement will terminate upon the expiration of the Term of this Agreement stated 
on page 1 of this Agreement. 
8.5 
In accordance with 2 C.F.R. §§ 200.340, et seq., the County may suspend or 
terminate this Agreement if the Subrecipient violates any term or condition of this 
Agreement or if the Subrecipient fails to maintain a good-faith effort to carry out the 
purpose of this Agreement. 
8.6 
The Parties may terminate this Agreement for convenience in accordance with 2 
C.F.R. § 200.340. The Parties shall agree upon the termination conditions including 
the effective date of the termination. The Party initiating the termination shall notify 
the other Parties in writing stating the reasons for such termination 
 
9.0 
DEFINITIONS 
As used throughout this Agreement, the following terms shall have the following 
meanings: 
9.1 
Administrative Manual means the Community Development Block Grant and 
Community Development Advisory Committee Policy Manual, September 20, 2017, 
as may be revised, for the administration of CDBG grants. 
9.2 
Assistance Listing Number (ALN) means the codification of the general and 
permanent rules and regulations published in the Federal Register by the executive 
departments and agencies of the federal government of the United States 
9.3 
Assistant Director means the Director of the Housing and Community 
Development Division within the Human Services Department.

SECTION 1 
GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
9.4 
CDAC means the Community Development Advisory Committee, to act in an 
advisory capacity on matters concerning the Maricopa County Community 
Development Block Grant (CDBG) program, including funding recommendations, 
fair housing, and housing affordability issues affecting low/moderate-income 
people. 
9.5 
Benchmarks mean milestones of the Subrecipient’s progress toward a specific 
performance goal. 
9.6 
Client means the homeless individuals that receive services 
9.7 
CoC means Continuum of Care 
9.8 
Department means the Maricopa County Human Services Department. 
9.9 
Director means the Director of the Maricopa County Human Services Department. 
9.10 
Division means the Housing and Community Development Division of the Human 
Services Department.  
9.11 
Emergency shelter services means services that may include shelter facility 
operations and supported by ancillary services. 
9.12 
Emergency shelter means any facility, the primary purpose of which is to 
provide temporary or transitional shelter for the homeless in general, or for specific 
populations of the homeless. 
9.13 
HMIS means the Homeless Management Information System (HMIS) a local 
information technology system used to collect client data and data on the provision 
of housing and services to homeless individuals and families and persons at risk 
of homelessness. 
9.14 
Homeless means an individual or family that lacks a fixed, regular and adequate 
nighttime residence, or an individual or family that has a primary nighttime 
residence that is: 
9.14.1 A supervised publicly or privately-operated shelter designed to provide 
temporary living accommodations; 
9.14.2 An institution that provides a temporary residence for individuals intended 
to be institutionalized; or 
9.14.3 A public or private place not designed for, or ordinarily used as, a regular 
sleeping accommodation for human beings; 
9.14.4 The term does not include any individual imprisoned or otherwise 
detained under federal, state, or local laws or regulations. 
9.15 
Materials/supplies means office supplies such as pencils, papers and forms, but 
not data processing supplies. 
9.16 
Minority Business Enterprise (MBE) means an entity that is majority owned or 
controlled by a socially and economically disadvantaged individual as described by 
Public Law. 95-507. 
9.17 
Operations means service necessary to perform shelter operations including 
rent, security systems, fuel, equipment, insurance, utilities, furnishings, and 
supplies for shelter clients. 
9.18 
Personnel means all staff members, either in whole or in part, who are directly 
involved in and who are paid to provide services under this Contract. 
9.19 
Participant means individual participating in the subrecipient program services. 
9.20 
Program Manager means the liaison between the Department and the 
Subrecipient that is responsible for Agreement monitoring and technical assistance. 
9.21 
Public Agency has the meaning prescribed by A.R.S. § 11-951. 
9.22 
Subcontract means any Agreement entered into by a Subrecipient with a third 
party for performance of any of the work or provision of any of the services covered 
by this Agreement.

SECTION 1 
GENERAL PROVISIONS 
 
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9.23 
Subcontractor means an entity funded through the Subrecipient to provide services 
required by the Work Statement. 
9.24 
Subrecipient means a public or private nonprofit agency, authority or organization, 
or an entity described in 24 C.F.R. 570.204 (c), to which a subaward is made and 
which is accountable to the recipient for the use of the funds provided. 
9.25 
Unique Entity identifier (UEI) is the primary means of entity identification for 
Federal awards government-wide 
9.26 
Unit of service means one bed per night per person. 
 
10.0 
GENERAL REQUIREMENTS 
10.1 
The terms of this Agreement shall be construed in accordance with Arizona law and 
the applicable laws and regulations of the United State Department of Housing and 
Urban Development (HUD). Any lawsuit arising out of this Agreement shall be 
brought in the appropriate court in Maricopa County, Arizona. 
10.2 
The Subrecipient shall, without limitation, obtain and maintain all licenses, permits 
and authority necessary to do business, render services and perform work under 
this Agreement, and it shall comply with all laws regarding unemployment insurance, 
disability insurance, and worker's compensation. 
10.3 
The Subrecipient is an independent contractor in the performance of work and in the 
provision of services under this Agreement, and it is not to be considered an officer, 
employee, or agent of the County. 
10.4 
The Subrecipient shall comply with the regulations prohibiting a conflict of interest. 
The Subrecipient shall not make any payments, either directly or indirectly, to any 
person, partnership, corporation, trust, or other organization that has a substantial 
interest in the Subrecipient's organization or with which the Subrecipient (or one of 
its directors, officers, owners, trust certificate holders, or relatives) has a substantial 
interest, unless the Subrecipient has made full written disclosure of the proposed 
payments to the County and has received written approval therefore.  
10.5 
For purposes of this provision, the terms "substantial interest" and "relative" shall 
have the meanings prescribed by A.R.S. § 38-502. 
 
11.0 
ASSIGNMENT AND SUBCONTRACTING 
11.1 
No right, liability, obligation or duty under this Agreement may be assigned, 
delegated or subcontracted, in whole or in part, without the prior written approval of 
the County. The Subrecipient shall bear all liability under this Agreement, even if it 
is assigned, delegated, or subcontracted, in whole or in part, unless the County 
agrees otherwise. 
11.2 
In accordance with 2 C.F.R. §200.331, the Subrecipient may make a “Subaward” as 
a pass-through entity for the purpose of carrying out a portion of the federal award 
and General Funds. The Subrecipient will make determinations classifying recipients 
of federal funds as a Subrecipient or a Subcontractor. 
11.3 
The Subcontractor’s rate for the job shall not exceed that of the Subrecipient’s rate, 
as bid in the pricing section, unless the Subrecipient is willing to absorb any higher 
rates, or the County has approved the increase. The Subcontractor’s invoice shall 
be invoiced directly to the Subrecipient, who in turn shall pass through the costs to 
the County, without mark-up. A copy of the Subcontractor’s invoice must 
accompany the Subrecipient’s invoice. 
11.4 
Subrecipient must ensure any Subaward recipient or subcontractor is compliant 
with all and general federal grant requirements, including reporting requirements 
 
12.0 
AVAILABILITY OF FUNDS

SECTION 1 
GENERAL PROVISIONS 
 
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12.1 
The provisions of this Agreement relating to the payment for services shall become 
effective when funds assigned for the purpose of compensating the Subrecipient, as 
provided in this Agreement, actually are available to the County for disbursement. 
The County shall be the sole authority in determining the availability of funds under 
this Agreement, and the County shall keep the Subrecipient fully informed as to the 
availability of funds. 
12.2 
If any action is taken by any federal, state, local agency, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligation under, or in 
connection with, this Agreement, then the Parties may amend, suspend, decrease, 
or terminate their obligations under, or in connection with, this Agreement. In the 
event of termination, the Parties shall be liable for payment only for services 
rendered prior to the effective date of the termination, provided that such services 
performed are in accordance with the provisions of this Agreement. The Parties shall 
give written notice of the effective date of any suspension, amendment, or 
termination under this section at least ten (10) calendar days in advance. 
 
13.0 
BUDGET ADJUSTMENTS 
13.1 
Any requests for reasonable budget adjustments shall be submitted ninety (90) 
calendar days prior to the Termination Date of this Agreement. Requests for financial 
adjustments to this Agreement shall be supported by appropriate documentation. If 
the County agrees to the budget adjustments, the County shall follow Paragraph 4.0 
(Amendments) above. 
13.2 
The Subrecipient must receive prior written approval from the County to move funds 
from one budget line item to another. 
13.3 
Budget adjustments that do not change the total Agreement amount may be 
documented by an Administrative Change Order approved and fully executed by the 
Chairman of the Board of Supervisors and the Subrecipient’s authorized 
Representative as defined in Section 1 (General Provisions), Paragraph 5.0 
(Administrative Change Orders). 
13.4 
If a budget adjustment is necessary that either increases or decreases the 
Agreement amount, then the County shall follow Section 1 (General Provisions), 
Paragraph 4.0 (Amendments) of this Agreement to amend the Agreement 
 
14.0 
DISPUTES 
14.1 
Except as may otherwise be provided for in this Agreement, the Parties may attempt 
to informally resolve any dispute arising out of this Agreement for a reasonable 
period of time, which shall not exceed one hundred twenty (120) calendar days. 
Disputes which are not resolved in that time period shall be submitted in accordance 
with the following formal dispute resolution process. 
14.2 
If a dispute cannot be resolved informally, then the Subrecipient shall notify the 
Department in writing by mailing notice of the dispute to the Assistant Director 
within ten (10) business days from expiration of the informal dispute resolution 
process described in Subparagraph 15.1 above. 
14.3 
The Assistant Director shall respond in writing to the Subrecipient within fourteen 
(14) business days. The decision of the Assistant Director shall be final and 
conclusive unless, within seven (7) business days after the date the Subrecipient is 
served with the decision, the Subrecipient files a written notice of appeal with the 
Human Services Department Director. 
14.4 
The Human Services Department Director shall provide the Subrecipient with a 
written response within fourteen (14) business days following receipt of the notice of 
appeal. The decision of the Director shall be final and not appealable.

SECTION 1 
GENERAL PROVISIONS 
 
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14.5 
Pending a final decision of the Director, the Subrecipient shall diligently proceed with 
its performance of this Agreement in accordance with the Assistant Director’s 
decision. 
 
15.0 
SEVERABILITY 
Any provision of this Agreement that is determined to be invalid, void, or illegal by a court 
shall in no way affect, impair, or invalidate any other provisions of this Agreement, and the 
remaining provisions shall remain in full force and effect. 
 
16.0 
STRICT COMPLIANCE 
The County’s acceptance of the Subrecipient’s performance that is not in strict compliance 
with the terms of this Agreement shall not be deemed to waive the requirements of strict 
compliance for all future performance. All changes in performance obligations under this 
Agreement shall be in writing and signed by both Parties. 
 
17.0 
SINGLE AUDIT ACT REQUIREMENTS  
The Subrecipient is in receipt of federal funds through the County and is subject to the 
federal audit requirements of the Single Audit Act of 1984, as amended (Pub. L. No. 98-502) 
(codified at 31 U.S.C. § 7501, et seq.). The Subrecipient shall comply with 2 C.F.R. 200, 
Subpart F. Upon completion, such audits shall be made available for public inspection. 
Audits shall be submitted to the County within the twelve (12) months following the close of 
the fiscal year. The Subrecipient shall take corrective actions within six (6) months of the 
date of receipt of audit findings. The County shall consider sanctions as described in 2 
C.F.R. § 200.505 if it is determined by HUD or the County that the Subrecipient is not in -
compliance with the audit requirements. 
 
18.0 
AUDIT DISALLOWANCES 
18.1 
The Subrecipient shall, upon written notice, reimburse the County for any payments 
made under this Agreement that are disallowed by a federal, state, or County audit 
in the amount of the disallowance. Court costs and attorney and expert fees incurred 
will be specifically identified as applicable to the recovery of the disallowed costs in 
question. 
18.2 
If the County determines that a cost for which payment has been made is a 
disallowed cost, then the County will notify the Subrecipient in writing of the 
disallowance and the required course of action, which shall be at the option of the 
County, either to adjust any future claim submitted by the Subrecipient by the 
amount of the disallowance or to require immediate repayment of the disallowed 
amount by the Subrecipient issuing a check payable to the County. 
 
19.0 
SUSPENSION OF WORK 
The County may order the Subrecipient, in writing, to suspend, delay, or interrupt 
all or any part of the work of this Agreement for the period of time that the County 
determines appropriate for the convenience of the County. No adjustment shall be 
made under this clause for any suspension, delay, or interruption to the extent that 
performance would have been so suspended, delayed, or interrupted by any other 
cause, including the fault or negligence of the Subrecipient. No request for 
adjustment under this clause shall be granted unless the claim, in an amount 
stated, is asserted in writing as soon as practicable after the termination of the 
suspension, delay, or interruption, but not later than the date of final payment under 
the Agreement

SECTION 1 
GENERAL PROVISIONS 
 
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20.0 
STOP WORK ORDER 
20.1 
The County, at any time, by written order to the Subrecipient, require the 
Subrecipient to stop all, or any part, of the work called for by this Agreement for a 
period of 90 calendar days after the order is delivered to the Subrecipient, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Subrecipient shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Subrecipient, or within any extension of that 
period to which the Parties shall have agreed, the County shall either: 
20.1.1 cancel the stop work order; or 
20.1.2 terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this Agreement. 
20.2 
The County may make an equitable adjustment in the delivery schedule and/or 
agreement price, and the agreement shall be modified, in writing, accordingly, if 
the Subrecipient demonstrates that the stop work order resulted in an increase in 
costs to the Subrecipient. 
 
21.0 
DEFAULT AND REMEDIES FOR NONCOMPLIANCE 
21.1 
Notwithstanding anything to contrary, this Paragraph 14.0 shall not be deleted or 
superseded by any other provision of this Agreement.  
21.2 
This Agreement may be immediately terminated by the County if the Subrecipient 
defaults by failing to perform any objectives or if it breaches any obligation under this 
Agreement, or any event occurs that jeopardizes the Subrecipient’s ability to perform 
any of its obligations under this Agreement. The County reserves the right to have 
service provided by persons other than the Subrecipient if the Subrecipient is unable 
or fails to provide required services within the specified time frame in the work 
statement. 
21.3 
Failure to comply with the requirements of this Agreement and all the applicable 
federal, state, or local laws, rules, and regulations may result in suspension or 
termination of this Agreement, the return of unexpended funds (less just 
compensation for work satisfactorily completed that, to date, has not been paid), 
reimbursement to the County by the Subrecipient of funds improperly expended, or 
the recovery of funds improperly acquired. Noncompliance includes, but is not 
limited to: 
21.3.1 Non-performance of any obligations required by this Agreement. 
21.3.2 Non-compliance with any applicable federal, state, or local laws, rules or 
regulations, including HUD guidelines, policies, or directives.  
21.3.3 Unauthorized expenditure of funds. 
21.3.4 Improper disposition of program income. 
21.3.5 Non-compliance with applicable financial record requirements, accounting 
principles, or standards established by OMB circulars and 2 C.F.R. §200 et 
seq.  
21.3.6 Non-compliance with recordkeeping, record retention, or reporting 
requirements.  
21.4 
Notwithstanding the suspension or termination of this Agreement, or the final 
determination of the proper disposition of funds, the Subrecipient shall, without intent 
to limit or with restrictions, be subject to the following: 
21.4.1 All awards of funding shall be immediately revoked, and any approvals 
related to the project described in the Special Provision or Work Statement

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GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
shall be deemed revoked and canceled. Thereby, any entitlements to 
compensation after suspension or termination of this Agreement are similarly 
revoked and unavailable.  
21.4.2 Not be relieved of any liability or responsibility associated with the Special 
Provision or Work Statement.  
21.4.3 Acknowledge that suspension or termination of this Agreement does not 
affect or terminate any rights against the Subrecipient at the time of 
suspension or termination, or that may accrue later. Nothing herein shall be 
construed to limit or terminate any right or remedy available under this 
Agreement or rule.  
21.4.4 Waiver of a breach or default of any term, covenant, or condition of this 
Agreement or any federal, state, or local law, rule, or regulation shall not 
operate as a waiver of any subsequent breach of the same or any other term, 
covenant, condition, law, rule, or regulation.  
21.4.5 The Subrecipient shall, upon notice or with knowledge obtained by itself or 
others, take any and all proactive actions necessary, and provide any and all 
applicable remedies to address and correct any act by itself, and any and all 
of its agents, representatives, officers, officials, directors, employees, 
volunteers, successors, assigns, contractors, or Subcontractors that resulted 
in any wrongdoing (intentional or unintentional); misuse or misappropriation 
of funds; the incorrect or improper disposition of funds; any violation of any 
federal, state, or local law, rule, or regulation; or the breach of any 
certification or warranty provided in this Agreement. 
 
22.0 
COMPETITIVE BID REQUIREMENTS 
If the Subrecipient is authorized to purchase supplies and equipment itemized in the 
Agreement for utilization in the delivery of contract services, Subrecipient shall procure all 
such supplies and equipment at the lowest practicable cost and shall purchase all non-
expendable items having a useful life of more than one (1) year and an acquisition cost of 
$1,000 or more, through generally accepted and reasonable competitive bidding processes 
in accordance with the requirements of 2 CFR part 200, subpart D. Any procurement in 
violation of this provision shall be considered a financial audit exception. 
22.1 
Equipment 
If this Agreement is with other than a Public Agency, then the Subrecipient shall 
obtain all equipment to be utilized under this Agreement and purchased with funds 
provided under this Agreement at the lowest practical cost in accordance with the 
following competitive bidding system: 
22.1.1 Procurements in excess of $300, but less than $1,000, require oral price 
quotations from two or more vendors. The Subrecipient shall keep and 
maintain a record of the vendors’ verbal quotations. The Subrecipient’s 
award shall be made to the lowest bidder meeting specification requirements 
concerning price, conformity to specifications, and other purchasing factors. 
22.1.2 Procurements exceeding an aggregate amount of $1,000 must be approved 
by the Assistant Director. At least three (3) bidders shall be solicited to submit 
written quotations. The Subrecipient shall solicit written quotations by issuing 
a Request for Quotation to at least three (3) vendors. The award shall be 
made to the lowest bidder meeting specification requirements concerning 
price, conformity to specifications, and other purchasing factors. 
22.2 
Supplies 
If this Agreement is with other than a Public Agency, then the Subrecipient shall 
obtain all supplies to be utilized under this Agreement and purchased with funds

SECTION 1 
GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
provided under this Agreement at the lowest practical cost and in accordance with a 
system of written quotes whenever the price is expected to be greater than $300, 
unless the Subrecipient obtains the Assistant Director’s prior written approval to 
purchase supplies by an alternate method. 
22.3 
Minority, Women, and Small Business Enterprises 
The Subrecipient shall take affirmative steps to provide an opportunity for minorities, 
women, and small businesses to compete in the procurement of equipment and 
supplies under this Agreement. 
22.4 
Bidding Procedures 
If the Subrecipient is a Public Agency, then the Subrecipient's own bidding 
procedures shall govern as long as the procurement practices comply with federal 
law. 
22.5 
Procedures May Be Superseded 
Funding source requirements relating to competitive bid procedures may supersede 
any or all subparts of this clause and will be specified further in the Special 
Provisions section of this Agreement.  
 
23.0 
REAL PROPERTY 
The use and disposition of real property and equipment under this Agreement shall be in 
accordance with the requirements of 2 CFR part 200 and 24 CFR 570.502(a)(7), 
570.503(b)(7), and 570.505, as applicable, which include but are not limited to the 
following: 
23.1 
Any County property furnished or purchased pursuant to the terms of this Agreement 
shall be utilized, maintained, repaired, and accounted for in accordance with 
instructions furnished by the County, and title to all such property shall revert to the 
County upon the expiration or termination of this Agreement. The costs to repair 
such property are the responsibility of the Subrecipient within the limits budgeted in 
this Agreement. 
23.2 
Any Subrecipient property furnished or purchased pursuant to the terms of the 
Agreement shall be utilized, maintained, repaired, and accounted for by the 
Subrecipient. Repair costs of such property shall be the responsibility of the 
Subrecipient. 
23.3 
The Subrecipient shall maintain property and equipment inventory records that 
clearly identify properties and equipment purchased, improved or sold. Properties 
and equipment retained shall continue to meet eligibility criteria and shall conform 
to the use of property and equipment 
 
24.0 
NON-LIABILITY 
The County and its agents, representatives, officials, officers, directors, employees, 
volunteers, departments, agencies, boards, and commissions shall not be liable for any act 
or omission by the Subrecipient or any and all of its agents, representatives, officials, 
officers, 
directors, 
employees, 
volunteers, 
agencies, 
boards, 
commissions, 
or 
Subcontractors  occurring in the performance of this Agreement, nor shall the County and 
its agents, representatives, officials, officers, directors, employees, volunteers, 
departments, agencies, boards, and commissions be liable for purchases, Subcontract, or 
agreements made by the Subrecipient or any and all of its agents, representatives, officials, 
officers, 
directors, 
employees, 
volunteers, 
agencies, 
boards, 
commissions, 
or 
subcontractors in connection with this Agreement. 
 
25.0 
GENERAL INDEMNIFICATION

SECTION 1 
GENERAL PROVISIONS 
 
Page 13 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
25.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
Subrecipient, the Subrecipient shall defend, indemnify, and hold harmless the 
County, its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to reasonable attorneys' fees, court costs, expert witness fees, and the 
costs and attorneys' fees for appellate proceedings) arising out of the negligent 
acts, errors, omissions, of the Subrecipient, its agents, representatives, 
employees, or subcontractors  relating to the performance of this Agreement. 
25.2 
Subrecipient's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors or omissions, in the performance of this Agreement, but only to the 
extent caused by the negligent acts or omissions of the Subrecipient, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified here under.  
25.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
25.4 
Notwithstanding the foregoing to the contrary, Subrecipient is not liable for the 
negligence or willful misconduct of County or any of the indemnitee 
 
26.0 
INSURANCE 
26.1 
The Subrecipient, at Subrecipient’s own expense, shall purchase and maintain at 
a minimum, the herein stipulated insurance in this Agreement from a company or 
companies duly licensed by the State of Arizona and possessing a current A.M. 
Best, Inc. rating of B++ or higher. In lieu of State of Arizona licensing, the stipulated 
insurance may be purchased from a company or companies, which are authorized 
to do business in the State of Arizona, provided that such insurance company or 
companies meet the approval of the County. The form of any insurance policies 
and forms must be acceptable to the County.  
26.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the Agreement is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this Agreement. 
26.3 
In the event that the insurance required is written on a claims-made basis, 
Subrecipient warrants that any retroactive date under the policy shall precede the 
effective date of this Agreement and either continuous coverage will be 
maintained, or an extended discovery period will be exercised for a period of two 
years beginning at the time work under this Agreement is completed. 
26.4 
Subrecipient’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it. 
26.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
26.6 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Subrecipient shall be solely responsible for the deductible and/or self-insured

SECTION 1 
GENERAL PROVISIONS 
 
Page 14 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
retention and County, at its option, may require Subrecipient to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
26.7 
The insurance policies required by this Agreement, except Workers’ 
Compensation and Errors and Omissions, shall name County, its agents, 
representatives, officers, directors, officials, and employees as additional insureds 
or additional loss payees as applicable. 
26.8 
The Subrecipient's policies shall stipulate that the insurance afforded the 
Subrecipient shall be primary insurance and that any insurance carried by the 
County and its agents, representatives, officials, officers, directors, employees, 
volunteers, departments, agencies, boards, committees, and commissions shall 
be excess and not contributory insurance, as provided by A.R.S. § 41-621. 
26.9 
Coverage provided by the Subrecipient shall not be limited to the liability assumed 
under the indemnification provisions of this Agreement. 
26.10 Commercial General Liability: 
26.10.1 Commercial General Liability insurance and, if necessary, Commercial 
Umbrella insurance with a limit of not less than $2,000,000 for each 
occurrence, $4,000,000 Products/Completed Operations Aggregate, and 
$4,000,000 General Aggregate Limit. The policy shall include coverage 
for premises liability, bodily injury, broad form property damage, personal 
injury, products and completed operations, and blanket contractual 
coverage, and shall not contain any provisions that would serve to limit 
third party action over claims. There shall be no endorsements or 
modifications of the CGL limiting the scope of coverage for liability arising 
from explosion, collapse, or underground property damage. 
26.11 Errors and Omissions/Professional Liability Insurance: 
26.11.1 
Errors and Omissions (Professional Liability) insurance which will insure 
and provide coverage for errors or omissions, or professional liability of 
the architect engaged by the Developer for the Project, with limits of no 
less than $2,000,000 for each claim. 
26.12 Worker’s Compensation: 
26.12.1 
Worker’s Compensation insurance to cover obligations imposed by 
federal and state statutes having jurisdiction of the Subrecipient’s 
employees engaged in the performance of the work or services under 
this Agreement; and Employer’s Liability insurance of not less than 
$1,000,000 for each accident, $1,000,000 disease for each employee, 
and $1,000,000 disease policy limit. 
26.12.2 
The Subrecipient waives all rights against the County and its agents, 
representatives, officials, officers, directors, employees, volunteers, 
departments, agencies, boards, committees, and commissions for 
recovery of damages to the extent these damages are covered by the 
Worker’s Compensation and Employer’s Liability, or commercial 
umbrella liability insurance obtained by the Subrecipient pursuant to this 
Agreement. 
26.13 Sexual Molestation and Physical Abuse: 
26.13.1 
When services involve working with children, elderly, or disabled 
individuals, the insurance requirements in the contract must include 
coverage for "sexual molestation and physical abuse." Coverage for this 
type of claim, or allegation, is excluded from standard general liability 
policies. Therefore, Subrecipients whose services include working with

SECTION 1 
GENERAL PROVISIONS 
 
Page 15 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
or caring (or both) for children/elderly and disabled persons should have 
their policies specifically endorsed to include this coverage. 
26.13.2 
The policy shall be endorsed to include coverage for sexual molestation 
and physical abuse at limits not less than $2,000,000.00 per occurrence 
and $4,000,000.00 aggregate. These limits may be included within a 
General Liability policy, Professional Liability policy, or provided by 
separate endorsement with its own limits as required.  Subrecipient and 
its Subcontractors must provide the following statement on their 
Certificate(s) of Insurance: “Sexual molestation and physical abuse 
coverage is included.” Policies/certificates stating that “Sexual 
molestation and physical abuse coverage is not excluded” do not meet 
this requirement. 
26.14 Certificates of Insurance: 
26.14.1 
Within ten (10) calendar days following the closing of construction 
financing for the Project. the Subrecipient shall furnish the County with 
valid and complete Certificates of Insurance, or formal endorsements as 
required by the Agreement in the form provided by the County, issued 
by Subrecipient’s insurer(s), as evidence that policies providing the 
required coverage, conditions and limits required by this Agreement are 
in full force and effect. Such certificates shall identify this Agreement 
number and title 
26.15 In the event any insurance policy(ies) required by this Agreement is (are) written 
on a claims made basis, coverage shall extend for two years past completion and 
acceptance of the Subrecipient’s work or services and as evidenced by annual 
Certificates of Insurance. 
26.16 If a policy does expire during the life of the Agreement, a renewal certificate must 
be sent to the County fifteen (15) calendar days prior to the expiration date. 
26.17 Certificate holder shall be identified as: 
Maricopa County 
c/o Risk Management 
301 W. Jefferson St., Suite 910 
Phoenix, AZ 85003 
26.18 Cancellation and Expiration Notice: 
26.18.1 
Applicable to all insurance policies required within the insurance 
requirements of this Agreement, Subrecipient’s insurance shall not be 
permitted to expire, be suspended, be canceled, or be materially 
changed for any reason without 30 days prior written notice to Maricopa 
County. The Subrecipient must provide Maricopa County, within ten 
business days of receipt, if they receive notice of a policy that has been 
or will be suspended, canceled, materially changed for any reason, has 
expired, or will be expiring. Such notice shall be sent directly to Maricopa 
County Human Services Department and shall be mailed, or delivered 
to 234 N. Central Avenue, Phoenix, AZ 85004, or emailed to the Human 
Services representative noted in the Agreement. 
26.18.2 
If the Subrecipient provides professional or semi-professional personal 
services under this Agreement for which malpractice or professional 
liability coverage is available, such as medical, psychiatric, or legal 
services, then the Subrecipient shall carry minimum liability coverage of 
$2,000,000 each occurrence and provide the County with proof of 
coverage.

SECTION 1 
GENERAL PROVISIONS 
 
Page 16 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
26.18.2.1 Subcontractors: The Subrecipient’s certificate(s) shall 
include all Subcontractors as insureds under its policies, or 
the Subrecipient shall furnish to the County separate 
certificates for each Subcontractor. All coverages for 
Subcontractors 
shall 
be 
subject 
to 
the 
minimum 
requirements identified above. 
 
27.0 
OFFSHORE PERFORMANCE OF WORK PROHIBITED 
Due to security and identity protection concerns, direct services under this Agreement shall 
be performed within the borders of the United States. Any services that are described in 
the specifications or scope of work that directly serve the State of Arizona or its clients and 
may involve access to secure or sensitive data or personal client data or development or 
modification of software for the State shall be performed within the borders of the United 
States. Unless specifically stated otherwise in the specifications, this definition does not 
apply to indirect or “overhead” services, redundant back-up services, or services that are 
incidental to the performance of this Agreement. This provision applies to work performed 
by Subcontractors at all tiers. 
 
28.0 
TECHNICAL ASSISTANCE 
The County will provide reasonable technical assistance to the Subrecipient to assist in 
complying with state and federal laws, and regulations, and accountability for diligent 
performance and compliance with the terms and conditions of this Agreement and all 
applicable laws, regulations, and standards. However, this assistance in no way relieves the 
Subrecipient of full responsibility and accountability for its actions and performance in 
compliance with the terms of this Agreement. 
 
29.0 
IT 508 COMPLIANCE 
Unless specifically authorized in the Agreement, any electronic or information technology 
offered to the County under this Agreement shall comply with A.R.S.§ 41-3531 and § 41-
3532 as may be amended, and Section 508 of the Rehabilitation Act of 1973, which 
requires the employees and members of the public shall have access to use of 
information technology that is comparable to the access and use by employees and 
members of the public who are not individuals with disabilities 
 
30.0 
STAFF AND VOLUNTEER TRAINING 
The County may make available to the Subrecipient the opportunity to participate in any 
applicable training activities conducted by the County. 
 
31.0 
CLEAN AIR ACT  
If the total face value of this Agreement exceeds $100,000, then the Subrecipient agrees to 
comply with all regulations, standards and orders issued under the Clean Air Act of 1970, 
as amended (42 U.S.C. §§ 7401, et seq.), to the extent any are applicable by reason of 
performance of this Agreement. 
 
32.0 
LOBBYING 
32.1 
No federal appropriated funds have been paid or will be paid by or on behalf of the 
Subrecipient to any person for influencing or attempting to influence an officer or 
employee of any agency, a member of Congress, an officer or employee of 
Congress, or an employee of a member of Congress in connection with the awarding 
of any federal agreement, the making of any federal grant, the making of any federal 
loan, the entering into of any cooperative agreement, and the extension,

SECTION 1 
GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
continuation, renewal, amendment, or modification of any federal agreement, grant, 
loan, or cooperative agreement. 
32.2 
If any funds, other than federal appropriated funds, have been paid or will be paid to 
any person for influencing or attempting to influence an officer or employee of any 
agency, a member of Congress, an officer or employee of Congress, or an employee 
of a member of Congress in connection with any federal agreement, grant, loan or 
cooperative agreement, then the Subrecipient shall complete and submit OMB 
Form-LLL, titled "Disclosure of Lobbying Activities," in accordance with its 
instructions and 31 U.S.C. § 1352, and  
32.3 
It will require that the language of paragraph 32.4 Certification regarding Lobbying 
be included in the award documents  for all subawards at all tiers (including 
subcontractors, subgrants, and contracts under grants, loans and cooperative 
agreements) and that all Subrecipients shall certify and disclose accordingly: 
32.4 
This certification is a material representation of fact upon which reliance was placed 
when this transaction was made or entered into.  Submission of this certification is 
a prerequisite for making or entering into transactions imposed by section 1352, title 
31, U.S.C. any person who fails to file the required certification shall be subject to a 
civil penalty of not less than $10,000 and not more than $100,000 for each such 
failure. 
32.5 
The Subrecipient shall sign Attachment 4, Certification Regarding Lobbying in 
Section 5 Attachments.  
 
33.0 
RELIGIOUS ACTIVITIES 
The Subrecipient agrees that none of its costs and none of the costs incurred by the 
Subrecipient or any of its Subcontractor will include any expense for inherently religious 
activities in accordance with 24 CFR 570.200(j).  
 
34.0 
POLITICAL ACTIVITY PROHIBITED 
None of the funds, materials, property or services contributed by either the County or the 
Subrecipient or any Subcontractor under this Agreement shall be used for any partisan 
political activity, or to further the election or defeat of any candidate for public office. 
 
35.0 
COVENANT AGAINST CONTINGENT FEES 
The Subrecipient warrants that no person or entity has been employed or retained to solicit 
or secure this Agreement upon an agreement or understanding for a commission, 
percentage, brokerage, or contingent fee. For breach or violation of this warranty, the 
County may immediately terminate this Agreement without liability. 
 
36.0 
CONFIDENTIAL INFORMATION 
36.1 
Any information obtained in the course of performing this Agreement may include 
information that is proprietary or confidential to the County. This provision 
establishes the Subrecipient’s obligation regarding such information. 
36.2 
The Subrecipient shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained from 
the County or from others in carrying out its functions (services) under the 
Agreement shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the Agreement, or as required 
by the Arizona Public Records Act. The Subrecipient’s procedures and controls at a 
minimum must be the same procedures and controls it uses to protect its own 
proprietary or confidential information. If, at any time during the duration of the 
Agreement, the County determines that the procedures and controls in place are not

SECTION 1 
GENERAL PROVISIONS 
 
Page 18 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
adequate, the Subrecipient shall institute any new and/or additional measures 
requested by the County within fifteen (15) calendar days of the written request to 
do so. 
36.3 
Any requests to the Subrecipient for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination 
 
37.0 
SAFEGUARDING OF PARTICIPANT INFORMATION 
37.1 
The Subrecipient shall observe and abide by all applicable State of Arizona and 
federal statues, rules, and regulations regarding the use or disclosure of information 
including, but not limited to, information concerning applicants for and recipients of 
contracted services. To the extent permitted by law, the Subrecipient shall release 
information to the County, Department, Attorney General’s Office, or other 
designated agency as required by the County by the terms of this Agreement or by 
law. 
37.2 
The Subrecipient shall comply with the requirements of the Arizona Address 
Confidentiality Program, A.R.S. §§ 41-161, et seq. The Department will advise the 
Subrecipient as to applicable policies and procedures adopted for such compliance. 
37.3 
The Subrecipient understands that client information collected under this 
Agreement is private and the use or disclosure of such information, when not 
directly connected with the administration of the Subrecipient's responsibilities with 
respect to services provided under this Agreement, is prohibited unless written 
consent is obtained from such person receiving service. 
 
38.0 
RIGHTS IN DATA 
The Parties shall each have the use of data and reports resulting from this Agreement 
without cost or other restriction, except as otherwise provided by law or applicable 
regulation. Each Party shall supply to the other Party, upon request, any such available 
information that is relevant to this Agreement and to the performance under it, except to the 
extent prohibited by law  
 
39.0 
COPYRIGHTS 
If this Agreement results in a book or other written material, then the author is free to 
copyright the work, but the County reserves a royalty-free, nonexclusive, perpetual and 
irrevocable license to reproduce, publish, or otherwise use and to authorize other to use, all 
copyrighted material and all material that can be copyrighted resulting from this Agreement. 
 
40.0 
PATENTS 
Any discovery or invention arising out of, or developed in the course of, work aided by this 
Agreement shall be promptly and fully reported to the County for determination as to whether 
patent protection on such invention or discovery shall be sought and how the rights in the 
invention or discovery, including rights under any patent issued on such invention or 
discovery, shall be disposed of and administered in order to protect the public interest. 
 
41.0 
AGREEMENT COMPLIANCE MONITORING 
41.1 
The County will monitor the Subrecipient's compliance with, and performance under, 
the terms and conditions of this Agreement and the applicable federal regulations 
promulgated by HUD and Maricopa County. On-site visits for compliance monitoring 
may be made by the County and its grantor agencies (or both the County and its 
grantor agencies) at any time during the Subrecipient's normal business hours, 
announced or unannounced. For auditing purposes, the County shall provide the 
Subrecipient with 30 days’ advance notice of any proposed on-site visit. During an

SECTION 1 
GENERAL PROVISIONS 
 
Page 19 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
on-site visit, the Subrecipient shall make all of its records and accounts related to 
work performed or services provided under this Agreement available to the County 
for inspection and copying 
41.2 
The County shall request information for fiscal monitoring/audit per Office of 
Management and Budget (OMB) Uniform Guidance 2 C.F.R. § 200, to include: 
41.2.1 Financial Management 2 C.F.R. § 200.302 
41.2.2 Internal Controls 2 C.F.R. § 200.303 
41.2.3 Bonds 2 C.F.R. § 200.304 
41.2.4 Payment and Financial Reporting 2 C.F.R. § 200.305 
41.2.5 Cost Sharing or Matching 2 C.F.R. § 200.306 
41.2.6 Program Income 2 C.F.R. § 200.307 
41.2.7 Revision of Budget and Program Plans 2 C.F.R. § 200.308 
41.2.8 Period of Performance 2 C.F.R. § 200.309 
41.2.9 Insurance Coverage 2 C.F.R. § 200.310 
41.2.10 Record Retention and Access 2 C.F.R. §§ 200.334 – 200.338 
41.2.11 Procurement Standards 2 C.F.R. § 200.318 
41.2.12 Indirect Costs 2 C.F.R. § 200.414 
41.2.13 Compensation-Personal Services 2 C.F.R. § 200.430 
41.2.14 Audit Requirements 2 C.F.R. §§ 200.501-200.517 
 
42.0 
CONTINGENCY RELATING TO OTHER AGREEMENTS AND GRANTS  
42.1 
The Subrecipient shall, during the term of this Agreement, immediately inform the 
Department in writing of the award of any other agreement or grant, including any 
other agreement or grant awarded by the County, where the award may affect either 
the direct or indirect costs being paid or reimbursed under this Agreement. Failure 
by the Subrecipient to notify the Department of such award shall be considered a 
violation of this Agreement and the County may immediately terminate this 
Agreement without liability. 
42.2 
The Department may request, and the Subrecipient shall provide within a 
reasonable time, which shall not exceed ten (10) business days, a copy of such other 
agreement or grant, when in the opinion of the Department the award of the 
agreement or grant may affect the costs being paid or reimbursed under this 
Agreement. 
42.3 
If the Department determines that the award to the Subrecipient of such other 
agreement or grant has affected the costs being paid or reimbursed under this 
Agreement, then the Department will prepare an amendment to this Agreement 
effecting a cost adjustment. If the Subrecipient disputes the proposed cost 
adjustment, then the dispute shall be resolved pursuant to the "Disputes" section 
contained in this Agreement. 
 
43.0 
MINIMUM WAGE REQUIREMENTS 
The Subrecipient warrants that it shall pay all of its employees who are engaged in either 
performing work or providing services under the terms of this Agreement not less than the 
minimum wage specified under Section 206(a)(1) of the Fair Labor Standards Act of 1938, 
as amended (29 U.S.C. §§ 201, et seq.), by law and regulation, and, as applicable, 
Executive Order 13658, as amended, and as specified by Arizona law 
 
44.0 
RECOGNITION OF COUNTY SUPPORT 
The Subrecipient shall give recognition to the County and the funding source for its support 
when the Subrecipient publishes materials or releases public information that is paid for in 
whole or in part with funds received by the Subrecipient under this Agreement.

SECTION 1 
GENERAL PROVISIONS 
 
Page 20 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
 
45.0 
GRIEVANCE PROCEDURE 
The Subrecipient shall establish a system through which applicants for, and recipients of, 
services may present grievances and may make appeals about eligibility and other aspects 
of the Subrecipient's work under this Agreement. The grievance procedure shall include 
provisions for notifying the applicants for, and recipients of, services of their eligibility or 
ineligibility for service and their right to appeal to the Department if the grievance is not 
satisfied at the Subrecipient's level. This system shall include protest procedures for 
decisions related to contract awards and requests for reasonable accommodation for 
persons with disabilities 
 
46.0 
NONDISCRIMINATION, EQUAL OPPORTUNITY AND EQUAL ACCESS 
46.1 
Subrecipient agrees to comply with all provisions and requirements of Arizona 
Executive Order 2009-09 including flow down of all provisions and requirements to 
any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and 
amends Executive order 75-5 and may be viewed and downloaded at the Arizona 
State Library Research website: 
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) 
which is hereby incorporated into this Agreement as if set forth in full herein. In 
connection with any service or other activity under this Agreement, Subrecipient 
shall not discriminate against any employee, client, or any other individual in any 
way because of that person’s age, race, creed, color, religion, sex, disability, or 
national origin. 
46.2 
The Subrecipient, in connection with any service or other activity under this 
Agreement, shall not in any way, discriminate against any person on the grounds of 
race, color, religion, sex, national origin, age, disability, political affiliation or belief. 
The Subrecipient shall include this clause in all of its Subcontracts. Refer to 
Paragraph 21.0, (Default and Remedies for Noncompliance). 
 
47.0 
EQUAL EMPLOYMENT OPPORTUNITY 
47.1 
The Subrecipient shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, sexual identity, 
gender identity, or national origin. 
47.2 
The Subrecipient shall take affirmative action to ensure that applicants are employed 
and that employees are treated during employment without regard to their race, age, 
disability, color, religion, sex sexual identity, gender identity, or national origin. Such 
action shall include, but is not limited to, the following: employment, upgrading, 
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, 
rates of pay or other forms of compensation, and selection for training, including 
apprenticeship.  
47.3 
The Subrecipient will, in all solicitations or advertisements for employees placed by 
or on behalf of the Subrecipient, state that it is an Equal Opportunity or Affirmative 
Action employer 
47.4 
The Subrecipient shall post on public display for all employees that it is an Equal 
Opportunity or Affirmative Action employer. 
47.5 
The Subrecipient shall and shall cause its Subcontractors to comply with: 
47.5.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 
2000a, et seq.); 
47.5.2 the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); 
47.5.3 the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 
§§ 621, et seq.);

SECTION 1 
GENERAL PROVISIONS 
 
Page 21 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
47.5.4 the Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); 
and 
47.5.5 Arizona Executive Order 2009-09, as amended, et seq. which mandates that 
all persons shall have equal access to employment opportunities. 
47.6 
The Subrecipient shall include the above-listed provisions in every subcontract or 
purchase order, specifically or by reference. The inclusion of these provisions are 
binding and a requirement of this Agreement. 
 
48.0 
DISABILITY REQUIREMENTS 
The Subrecipient agrees that any electronic or information technology offered under this 
Agreement shall comply with A.R.S. §§41-2531 and 41-2532 and Section 508 of the 
Rehabilitation Act of 1973, which requires that employees and members of the public shall 
have access to and use of information technology that is comparable to the access and 
use by employees and members of the public who are not individuals with disabilities. 
 
49.0 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
By entering into this Agreement, the Subrecipient agrees to comply with all applicable 
provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200, et seq. 
 
50.0 
FINANCIAL MANAGEMENT 
50.1 
The Subrecipient agrees to maintain an adequate accounting system that provides 
for appropriate grant accounting (including calculation of program income). 
50.2 
The Subrecipient shall comply with accounting principles and procedures required 
to utilize adequate internal controls and maintain necessary source documentation 
for all costs incurred, as well as any applicable federal laws and regulations. 
50.3 
The Subrecipient shall establish and maintain a separate, interest-bearing bank 
account for money provided under this Agreement, or an accounting system that 
assures the safeguarding and accountability of all money and assets provided under 
this Agreement. No part of the money deposited in the bank account shall be 
commingled with other funds or money belonging to the Subrecipient. All interest 
earned on the account shall be disposed of in a manner specified by the County in 
accordance with applicable state and federal regulations. 
50.4 
The Subrecipient shall provide a signed bank account agreement authorizing the 
County to obtain information about the account. If an accounting system is used, 
then it shall be in accord with generally accepted accounting principles 
 
51.0 
RETENTION OF RECORDS 
51.1 
This provision applies to all financial and programmatic records, supporting 
document, statistical records, and other records of the Subrecipient that are related 
to this Agreement. 
51.2 
The Subrecipient shall retain all records relevant to this Agreement for six (6) years 
after final payment or until after the resolution of any audit questions that could be 
more than six (6) years, whichever is longer, and the County, federal, and state 
auditors and any other persons duly authorized by the County shall have full access 
to, and the right to examine, copy, and make use of, any and all of the records.  
 
52.0 
ADEQUACY OF RECORDS 
If the Subrecipient’s books, records, and other documents related to this Agreement are not 
sufficient to support and document that allowable services were provided to eligible

SECTION 1 
GENERAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
participants, then the Subrecipient shall reimburse the County for the services not supported 
and documented. 
 
53.0 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
53.1 
By entering into the Agreement, the Subrecipient warrants compliance with the 
Federal Immigration and Nationality Act (FINA using E-verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. §23-214(A). The Subrecipient shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to Maricopa 
County upon request. These warranties shall remain in effect through the term of 
the Agreement. The Subrecipient and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the Agreement and verify employee compliance using the E-verify 
system and shall keep a record of the verification for the duration of the employee’s 
employment or at least three (3) years, whichever is longer. I-9 forms are available 
for download at USCIS.GOV. 
53.2 
The County retains the legal right to inspect Subrecipient and subcontractor 
employee documents performing work under this Agreement to verify compliance 
with paragraph 50.1 of this Section. Subrecipient and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Subrecipient or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the Subrecipient and may pursue any and all 
remedies allowed by law, including, but not limited to; suspension of work, 
termination of the Agreement for default, and suspension and/or debarment of the 
Subrecipient. All costs necessary to verify compliance are the responsibility of the 
Subrecipient. 
 
54.0 
DRUG FREE WORKPLACE ACT 
54.1 
The Subrecipient agrees to comply with the Drug-Free Workplace Act of 1988 (41 
U.S.C. §§ 701, et seq.), which requires that subrecipients and grantees of federal 
funds must certify that they will provide drug-free workplaces. This certification is a 
precondition to receiving a grant or entering into this Agreement.  
 
55.0 
EMPLOYMENT DISCLAIMER 
55.1 
This Agreement is not intended to constitute, create, give rise to, or otherwise 
recognize a joint venture agreement, partnership, or other formal business 
association or organization of any kind between the Parties, and the rights and 
obligations of the Parties shall be only those expressly set forth in this Agreement. 
55.2 
The Parties agree that no individual performing under this Agreement on behalf of 
the Subrecipient is to be considered a County employee and that no rights of County 
civil service, County retirement, or County personnel rules shall accrue to such 
individual. The Subrecipient shall have total responsibility for all salaries, wages, 
bonuses, retirement, withholdings, worker's compensation, occupational disease 
compensation, unemployment compensation, other employee benefits, and all taxes 
and premiums appurtenant thereto concerning such individuals and shall save and 
hold the County harmless with respect thereto. 
55.3 
The County agrees that no individual performing under this Agreement on behalf of 
County may be considered a Subrecipient agent, employee, or representative and

SECTION 1 
GENERAL PROVISIONS 
 
Page 23 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
that no rights of the Subrecipient civil service, the Subrecipient retirement, or the 
Subrecipient personnel rules shall accrue to or apply to any such individual. The 
County shall have total responsibility for all salaries, wages, bonuses, retirement, 
withholdings, worker’s compensation, occupational disease compensation, 
unemployment compensation, other employee benefits, and all taxes and premiums 
appurtenant thereto concerning such individuals and the County shall indemnify, 
defend and hold harmless the Subrecipient with respect thereto. 
 
56.0 
CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND 
VOLUNTARY EXCLUSION 
56.1 
The Subrecipient, by signing this Agreement, represents that he/she has the 
authority to bind the Contractor to the terms of this Certification. The Subrecipient, 
as the primary participant in accordance with 2 C.F.R. Part 180, certifies to the best 
of its knowledge and belief that it and its principals: 
56.1.1 Are not presently debarred, suspended, proposed for debarment, declared 
ineligible, or voluntarily excluded from covered transactions by any federal 
department or agency or any state, or local jurisdiction; 
56.1.2 Have not within a 3-year period preceding the Start Date of this Agreement, 
been convicted of or had a civil judgment rendered against them for (1) the 
commission of fraud or a criminal offense in connection with obtaining, 
attempting to obtain, or performing a public (federal, State, or local) 
transaction or contract under a public transaction; (2) the violation of any 
federal or State antitrust statutes or (3) the commission of embezzlement, 
theft, forgery, bribery, falsification or destruction of records, making false 
statements, or receiving stolen property; 
56.1.3 Are not presently indicted or otherwise criminally or civilly charged by a 
governmental entity (federal, state, or local) with the commission of any of 
the offenses enumerated in Sub-subparagraph 57.1.2 above; and 
56.1.4 Have not, within a three-year period preceding this Start Date of this 
Agreement, had one or more public transactions (federal, state, or local) 
terminated for cause or default. 
56.1.5 Subrecipient shall immediately notify the County if, at any time during the 
term of this Agreement, it is debarred, suspended, declared ineligible, or 
voluntarily excluded from participation. The County may pursue available 
remedies in the event of such occurrence, including immediate termination 
of this Agreement; 
56.1.6 Subrecipient shall not enter into a contract or sub-recipient agreement with, 
or provide payment to, a person or organization that is debarred, suspended, 
declared ineligible, or voluntarily excluded from participation. The County 
may pursue available remedies in the event of such occurrence, including 
immediate termination of this Agreement. 
56.2 
The Subrecipient shall include, without modification, this Certification’s language, 
titled “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary 
Exclusion – Lower Tier Covered Transactions,” in all agreements with other 
contractors, in all lower tier covered transactions, and in all solicitations for lower tier 
covered transactions related to this Agreement. 
56.3 
Should the Subrecipient not be able to provide this Certification, an explanation as 
to why shall be immediately provided to the County, Attention: Housing and 
Community Development Assistant Director, 234 North Central Avenue, Third Floor, 
Phoenix, Arizona 85004.

SECTION 1 
GENERAL PROVISIONS 
 
Page 24 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
57.0 
SUBRECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS: 
57.1 
The Parties agree that this Agreement and employees working on this Agreement 
will be subject to the whistleblower rights and remedies in the pilot program on the 
Subrecipient employee whistleblower protections established at 41 U.S.C. § 4712 
by Section 828 of the National Defense Authorization Act for Fiscal Year 2013 
(Pub. L. 112–239) and Section 3.908 of the Federal Acquisition Regulation; 
57.2 
The Subrecipient shall inform its employees in writing, in the predominant 
language of the workforce, of employee whistleblower rights and protections under 
41 U.S.C. § 4712, as described in Section 3.908 of the Federal Acquisition 
Regulation. Documentation of such employee notification must be kept on file by 
the Subrecipient, and copies provided to County upon request; and 
57.3 
The Subrecipient shall insert the substance of this clause, including this Paragraph 
57.0, in all Subcontracts over the simplified acquisition threshold ($250,000 as of 
June 2021). 
 
58.0 
WRITTEN CERTIFICATION UNDER A.R.S. § 35-393.01 
If the Subrecipient engages in for-profit activity and has 10 or more employees, and if 
this Agreement has a value of $100,000 or more, then the Subrecipient certifies it is not 
currently engaged in and agrees for the duration of this Agreement not to engage in, a 
boycott of goods and services from Israel. This certification does not apply to a boycott 
prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 
 
59.0 
SURVIVAL 
The indemnification, hold harmless, defense, and non-liability provisions of this Agreement 
shall have full force and effect notwithstanding any other provisions in this Agreement and 
shall survive the termination or expiration of this Agreement. 
 
60.0 
FORCE MAJEURE 
60.1 
Neither Party shall be liable for failure of performance, nor incur any liability to the 
other Party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this Agreement if such delay or failure is caused by 
events, occurrences, or causes beyond the reasonable control and without 
negligence of the Parties. Such events, occurrences, or causes will include Acts 
of God/Nature (including fire, flood, earthquake, storm, hurricane, or other natural 
disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared 
or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power 
or confiscation, terrorist activities, nationalization, government sanction, lockout, 
blockage, embargo, labor dispute, strike, pandemic, and interruption or failure of 
electricity or telecommunication service. 
60.2 
Each Party, as applicable, shall give the other Party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
60.3 
The Party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, all non-excused obligations were substantially 
fulfilled, and the other Party was timely notified of the likelihood or actual 
occurrence that would justify such an assertion, so that other prudent precautions 
could be contemplated.

SECTION 1 
GENERAL PROVISIONS 
 
Page 25 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
61.0 
UNIQUE IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
The Subrecipient shall have a valid Unique Entity Identifier (UEI) number and an active 
profile in the federal System for Award Management, or SAM.gov. Documentation of the 
UEI Number must be included in all project files. The Subrecipient must remain current 
with their registration throughout the term of the Agreement. Subrecipients and 
subcontractors will not receive a subaward until that entity has provided its UEI number. 
2 C.F.R. § 25.300; Appendix A to 2 C.F.R. § 25. 
 
62.0 
UYGHUR FORCED LABOR PREVENTION ACT (UFLPA) 
62.1 
The Subrecipient warrants and certifies that it does not currently, and agrees for 
the duration of the agreement that it will not, use: 
62.1.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 
62.1.2 Any goods or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
62.1.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any goods or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
62.2 
If the Subrecipient becomes aware during the term of the Agreement that the 
Subrecipient is not in compliance with this paragraph, the Subrecipient shall notify 
the County within five business days after becoming aware of the noncompliance. 
Failure of the Subrecipient to provide a written certification that the Subrecipient 
has remedied the noncompliance within one hundred eighty (180) days after 
notifying the public entity of its noncompliance, this Agreement shall terminate 
unless the Term of this Agreement shall end prior to said one hundred eighty (180) 
day period. 
 
63.0 
PROVISIONS REQUIRED BY LAW 
Each and every provision of law and any clause required by law to be in this Agreement 
will be read and enforced as though it were included herein and, if through mistake or 
otherwise any such provision is not inserted, or is not correctly inserted, then upon the 
application of either party, this Agreement will promptly be physically amended to make 
such insertion or correction.

Page 26 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
 
 
 
 
SECTION 2 
 
SPECIAL PROVISIONS

SECTION 2 
SPECIAL PROVISIONS 
 
Page 27 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
1.0 
STANDARDS 
The Subrecipient shall perform the work and provide the services as identified in the Work 
Statement and shall immediately notify the Department whenever the Subrecipient is 
unable to, or anticipates an inability to, perform any of the work, or provide any of the 
services required by the terms of this Agreement. The Subrecipient acknowledges that 
any inability to perform the work and provide the services, or comply with the standards 
set forth in, this Agreement may subject the Subrecipient to the remedies provided in the 
Default and Remedies for Noncompliance established by the General Provisions.  
 
2.0 
COMPLIANCE WITH LAWS, RULES & REGULATIONS 
2.1 
This Agreement and the Parties to it, are subject to all applicable federal, state, or 
local laws, rules, and regulations. The Subrecipient shall ensure compliance, and 
the Subrecipient shall comply with all applicable laws, rules, and regulations, 
without limitation to those designated within this Agreement. Refer to Paragraph 
22.0, (Default and Remedies for Noncompliance) provided in Section 1 (General 
Provisions). 
2.2 
The Subrecipient shall comply with requirements of the Housing and Urban 
Development Equal Access Rule at 24 C.F.R. Part 5, Final Rule 5863, to ensure 
equal access to housing and services regardless of gender identity. 
2.3 
The Subrecipient shall comply with federal, state, and County requirements as they 
relate to the general federal grant requirements. 
2.4 
The Subrecipient shall ensure compliance with the provisions of Section 3 of the 
HUD Act of 1968, as amended, and as implemented by the regulations set forth in 
24 CFR 135, incorporated herein by reference. 
 
3.0 
PROGRAM INCOME  
3.1 
The Subrecipient shall report program income received and expended program 
income as defined in 24 C.F.R. § 570.500 generated by activities carried out with 
CDBG funds made available under this Agreement. All income received from 
CDBG and ESG funded projects shall be considered program income and subject 
to the requirements set forth in HUD Program regulations per 24 CFR 570.504 
(b)(2)(i), (ii) and (iii) and 570.504 (c). Program Income received by the Subrecipient 
shall be tracked and returned to the County as follows:  
3.1.1 program income shall be tracked by the Subrecipient and accounted for in 
a separate fund or account;  
3.1.2 documentation supporting the amount of program income received shall be 
submitted quarterly with the quarterly progress report as outlined in Section 
3 Work Statement; 
3.1.3 all program income shall be submitted at the end of each fiscal year, June 
30th with a program income log that states program income received and 
expended during the year.  
3.2 
Program income that is received after the end of this Agreement shall be sent to 
the County in accordance with 24 C.F.R. § 92.503 within 30 calendar days of 
receipt.  
3.3 
Program income shall be retained by the Subrecipient and shall be used only for 
CDBG eligible activities as outlined in the HUD CDBG regulations and the 
Administrative Manual.  
3.4 
The Subrecipient further agrees that these funds shall be utilized to pay for CDBG 
activities prior to requesting any reimbursement from the County for any CDBG 
activities.

SECTION 2 
SPECIAL PROVISIONS 
 
Page 28 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
 
4.0 
AUDIT REQUIREMENTS 
4.1 
In accordance with A.R.S. § 11-624, the Subrecipient shall, at its own expense, 
file with the County by March 31st of each Agreement year, either: 
4.1.1 Audited financial statements prepared in accordance with federal single 
audit requirements; or 
4.1.2 Financial statements prepared in accordance with generally accepted 
accounting principles audited by an independent certified public 
accountant; or 
4.1.3 A Comprehensive Annual Financial Report, prepared in accordance with 
generally accepted accounting principles audited by an independent 
certified public accountant; or 
4.1.4 Financial statements of the CDBG ESG program prepared in accordance 
with generally accepted accounting principles audited by an independent 
certified public accountant. 
 
5.0 
ACCEPTANCE OF FUNDS 
Subrecipient hereby accepts the award of funds under the terms of this Agreement and 
agrees to execute and return this Agreement to the County within thirty (30) calendar days 
after receipt, unless Subrecipient receives a written waiver of this requirement by the County 
 
6.0 
ADMINISTRATIVE REQUIREMENTS 
6.1 
Accounting Standards - The Subrecipient agrees to comply and to adhere to the 
accounting principles and procedures required to utilize adequate internal controls 
and maintain necessary source documentation for all costs incurred, as well as 
any applicable federal laws and regulations. The Subrecipient further agrees to 
maintain an adequate accounting system that provides for appropriate grant 
accounting (including calculation of program income). 
6.2 
Procurement - All procurement completed under this Agreement shall comply with 
the requirements at 2 C.F.R. Part 200, Subpart D, Procurement Standards. The 
Subrecipient may utilize their own procurement system that meets or exceeds the 
requirements in 2 C.F.R. 200 Subpart D. The Subrecipient shall maintain an 
accessible policy adopting 2 C.F.R. 200 Subpart D or a written procurement 
manual. 
6.3 
Repayment of Funds – The Subrecipient agrees to repay funds provided under 
this Agreement for noncompliance with the terms of this Agreement. Repayment 
shall be in accordance with the terms of this Agreement or the requirement of 
applicable laws and regulations, including continuing use compliance. The County 
may specify in writing the terms of the repayment or alternative terms in lieu of 
repayment. However, in no case shall repayment or compliance with the 
alternative terms be accomplished any later than sixty (60) calendar days following 
the written determination of noncompliance by the County. 
6.4 
Documentation and Record Keeping - The Subrecipient agrees to comply with this 
Agreement and the following record keeping requirements: 
6.4.1 Records to be Maintained - The Subrecipient shall maintain all records 
required by the federal regulations specified in 24 C.F.R. Part 570.506 that 
are pertinent to the activities to be funded under this Agreement. Such 
records shall include, but not be limited to: 
6.4.1.1 Records providing a full description of each activity undertaken; 
6.4.1.2 Records demonstrating that each activity undertaken meets one of 
the National Objectives of the ESG program, including HUD

SECTION 2 
SPECIAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
required revisions that may be released after this Agreement has 
been executed 
6.4.1.3 Records required for determining the eligibility of activities;  
6.4.1.4 Records that demonstrate citizen participation; 
6.4.1.5 Records that demonstrate compliance regarding acquisitions, 
displacement, relocation, and replacement housing; 
6.4.1.6 Records documenting compliance with the fair housing and equal 
opportunity components of the ESG program; 
6.4.1.7 Financial records as required by 24 C.F.R. Part 570.502, 2 C.F.R. 
§ 200, and OMB Circulars;  
6.4.1.8 Other records necessary to document compliance with Subpart K 
of 24 C.F.R. § 570; and 
6.4.1.9 Records documenting compliance with Section 3 of the Housing 
Development Act of 1968. 
6.4.1.10 Records documenting all procurement decisions and processes, 
including but not limited to quotes, bids, proposals, and bidder 
lists. 
6.4.1.11 General Recordkeeping compliance as provided in Maricopa 
Regional Continuum of Care ESG Written Standards, Policies 
and Procedures, page 11: 
6.4.1.11.1 For published standards, use this link: 
https://azmag.gov/Portals/0/Homelessness/Forms/CoC
-ESG-Written-
Standards.pdf?ver=tYEEGhRr5jyn8Qm6E07BuQ%3d
%3d 
6.4.2 Public Facilities - Records that demonstrate continuing ownership and 
eligible use of facility according to CDBG ESG regulations. 
6.4.3 Outcome Measures – The Subrecipient shall maintain data that supports 
the accomplishment of the desired outcomes as indicated in the Work 
Statement. 
6.4.4 Records Retention - The Subrecipient shall retain all records pertinent to 
this Agreement for a period of six (6) years after all CDBG and ESG 
requirements have been met. In the event of litigation, a claim, or an audit 
is begun before the expiration of this retention period, such records shall 
be retained until all such action or audit findings involving the records have 
been resolved. 
6.4.5 Disclosure - The Subrecipient understands that client information collected 
under this Agreement is private and the use or disclosure of such 
information, when not directly connected with the administration of the 
County's or the Subrecipient's responsibilities with respect to services 
provided under this Agreement, is prohibited unless written consent is 
obtained from such person receiving service. 
6.4.6 Client Data - The Subrecipient shall maintain client data: 
6.4.6.1 Demonstrating client eligibility for services provided. Such data 
shall include, but not be limited to, client name, address, income 
level, or other basis for determining eligibility. 
6.4.6.2 Required to meet reporting requirements including client race and 
ethnicity, and a description of the service(s) provided. 
6.5 
The Subrecipient will input all client data into HMIS.  
6.5.1 Property Records - The Subrecipient shall maintain property and 
equipment inventory records that clearly identify properties and equipment

SECTION 2 
SPECIAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
purchased, improved, or sold. Properties and equipment retained shall 
continue to meet eligibility criteria and shall conform to the use of property 
and equipment. 
6.5.2 Audits and Inspections - All Subrecipient records with respect to any 
matters covered by this Agreement shall be made available to the County, 
their designees, or the federal government, at any time during normal 
business hours, as often as the County deems necessary, to audit, 
examine, and make excerpts or transcripts of all relevant data. Any relevant 
deficiencies noted in audit reports must be addressed by the Subrecipient 
within 45 business days after receipt by the Subrecipient. Failure of the 
Subrecipient to comply with the above audit requirements shall constitute 
a violation of this Agreement and may result in the withholding of future 
payments. 
6.5.3 The Subrecipient hereby agrees to have an Annual Audit conducted in 
accordance with 2 C.F.R. Part 200. The Annual Audit requirement is 
applicable regardless of the amount of funding received by Subrecipients 
via this Agreement. 
6.5.4 Continuing Use Requirements - If the activity is in a public facility, the 
Subrecipient shall provide the County, on an annual basis, a Certificate of 
Use Statement certifying that the facility is being used to meet a national 
objective and eligible activity 
6.6 
Reporting 
6.6.1 Progress Reports - The Subrecipient shall be responsible to provide reports 
on all activities outlined in Section 3 Work Statement. The Subrecipient 
agrees to submit to the County Performance Reports:  
6.6.1.1 Quarterly Program Income Report and Supporting Documentation; 
6.6.1.2 Quarterly Progress Reports in the form and content as required by 
the County. Reports shall be due on the date specified in the report 
form, generally in July, October, January, and April, addressing 
activities of the preceding three months (i.e., the July report covers 
April, May, and June). If there has been no activity, then the reports 
need to explain why. Failure to submit timely Quarterly Reports will 
result in suspension of payment for reimbursement requests until 
all reports are brought current. 
6.6.1.3 Minority Business Enterprise / Women Business Enterprise 
(MBE/WBE) information; and  
6.6.1.4 Other HUD-required reporting data as applicable shall be 
submitted. 
6.7 
Performance Monitoring - The County shall monitor the Subrecipient to determine 
if CDBG and ESG-funded activities are implemented and administered in 
accordance with this Agreement and all applicable federal requirements per 24 
CFR 570 subpart K, and to gauge performance of the Subrecipient against goals 
and performance standards as outlined in Program Performance Measures posted 
at Maricopa Regional Continuum of Care and required in this Agreement.  
6.7.1 Link at https://azmag.gov/Portals/0/Homelessness/Forms/CoC-Program-
Performance-Measures.pdf?ver=9dkPA8Juvzd7FwIzziumGQ%3d%3d  
6.7.2 The Subrecipient will prepare for monitoring and assure all required files 
and documentation are available at scheduled monitoring. Failure of the 
Subrecipient to administer, implement, and perform as determined by 
federal regulations and County policies shall constitute non-compliance

SECTION 2 
SPECIAL PROVISIONS 
 
Page 31 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
with this Agreement and is subject to the Default and Remedies for 
Noncompliance provided in this Agreement.  
6.8 
Subcontracts 
6.8.1 Approvals - The Subrecipient shall not commit to any pre-contract costs or 
enter into any Subcontract(s) with any agency or individual in the 
performance of this Agreement without the Release of Funds from the 
County. Execution of construction contracts may not occur until a letter 
stating the Subrecipient is not on the debarred list is received from the 
County. 
6.8.2 UEI Number: All Subcontractors shall have a valid UEI number and an 
active profile in the federal System for Award Management (SAM). 
Subcontractors will not receive a subaward until that entity has provided its 
UEI number. 2 C.F.R. § 25.300; Appendix A to 2 C.F.R. § 25. 
6.8.3 Selection Process - The Subrecipient shall insure that all Subcontracts let 
in the performance of this Agreement are awarded on a fair and open 
competitive basis. Executed copies of all Subcontracts shall be forwarded 
to the County along with documentation, if requested, concerning the 
selection process. 
6.8.4 Section 3 of the Housing and Urban Development Act of 1968, as amended 
(12 U.S.C. 1701) - The Subrecipient shall include the “Section 3" clause in 
all Subcontracts and The Subrecipient shall take appropriate action should 
a Subcontractor be in violation of any HUD or County regulations. The 
Subrecipient shall not subcontract with any entity where it has notice or 
knowledge that the latter has been found in violation of regulations under 
24 C.F.R. Part 75 Subpart C. 
6.8.5 Agreement Monitoring - The Subrecipient shall monitor/review all 
subcontracted services on a regular basis to assure Agreement 
compliance. Results of monitoring efforts shall be summarized in the 
Progress Reports and supported with documented evidence, if requested, 
of follow-up actions taken to correct areas of noncompliance. 
6.8.6 Noncompliance by Subcontractor(s) may lead to default of this Agreement 
and subject the Subrecipient to the Default and Remedies for 
Noncompliance provisions of this Agreement.  
 
7.0 
ENVIRONMENTAL CONDITIONS  
7.1 
Notwithstanding any provision of this Agreement, the Parties agree and 
acknowledge that this Agreement does not constitute a commitment of funds or 
site approval, and that such commitment of funds or approval may occur only upon 
satisfactory completion of environmental review and receipt by the County of a 
release of funds from the U.S. Department of Housing and Urban Development 
under 24 C.F.R. Part §58. The Parties further agree that the provision of any funds 
to the project is conditioned on the County’s determination to proceed with, modify, 
or cancel the project based on the results of a subsequent environmental review. 
7.2 
The Subrecipient agrees to comply with the National Environmental Policy Act of 
1969 (P.L. 91-190) pursuant thereto 40 C.F.R. Parts 1500 - 1508, Environmental 
Review Procedures for Title I of the Community Development Block Grant program 
pursuant thereto Title 24 C.F.R. Part 58, Subpart A, and with all conditions required 
in the process of the environmental assessment. An Environmental Review Record 
(ERR) shall be completed before taking any physical action on a site or entering 
into Agreements. If federal funds are involved in an activity, then neither federal 
nor non-federal funds may be expended or committed by Agreement (conditional

SECTION 2 
SPECIAL PROVISIONS 
 
Page 32 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
or not) for activities related to this project including design work, until the County 
provides written authorization based on approval of an ERR. 
7.3 
Air and Water - The Subrecipient agrees to comply with the following requirements 
insofar as they apply to the performance of this Agreement: 
8.1.1 Clean Air Act, 42 U.S.C. § 7401, et seq., as amended. 
8.1.2 Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251, et 
seq., as amended, 1318 relating to inspection, monitoring, entry, reports 
and information, as well as other requirements specified in said Section 
114 and Section 308 and all regulations and guidelines issued thereunder. 
8.1.3 Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. 
Part 50, as amended. 
8.1.4 The Subrecipient agrees to comply with conditions set forth by the Air 
Quality Department or other County agency, as required. 
7.4 
Flood Disaster Protection - In accordance with the requirements of the Flood 
Disaster Protection Act of 1973 (42 U.S.C. § 4001), the Subrecipient shall assure 
that for activities located in an area identified by FEMA as having special flood 
hazards, flood insurance under the National Flood Insurance Program is obtained 
and maintained as a condition of financial assistance for acquisition or construction 
purposes. (In the case of housing, the homeowner must obtain and maintain flood 
insurance as a condition of funding, or funds may not be utilized.)  
7.5 
Historic Preservation - The Subrecipient agrees to comply with the Historic 
Preservation requirements set forth in the National Historic Preservation Act of 
1966, as amended (16 U.S.C. § 470) and the procedures set forth in 36 C.F.R. 
Part 800, Advisory Council on Historic Preservation Procedures for Protection of 
Historic Properties, insofar as they apply to the performance of this Agreement. In 
general, this requires concurrence from the State Historic Preservation Office for 
all rehabilitation and demolition of historic properties that are fifty (50) years old or 
older, or that are listed or eligible for the National Register of Historic places, or 
places included on any state or local historic property inventory or any 
archaeological findings. 
7.6 
Notice to Proceed (NTP) - No funds may be encumbered prior to the completion 
of the Environmental Review. The Environmental Review Record (ERR) must be 
completed before any funds are obligated. Funding is also conditioned upon the 
completion of the ERR of every activity site by address. The responsibility for 
certifying the appropriate Environmental Review Record and NTP shall rest with 
the County. It is the responsibility of the Subrecipient to notify the County, and to 
refrain from making any commitments and expenditures on a site until a Notice to 
Proceed has been issued by the County. Failure to meet these conditions will 
mean that requested funds will not be disbursed. 
 
8.0 
TIMELY IMPLEMENTATION  
8.1 
The Subrecipient agrees that timely implementation of the activity is essential. The 
Subrecipient 
agrees 
that 
implementation 
of 
activities 
including 
design/development or construction (or both) shall commence not later than 90 
calendar days after the execution of this Agreement.  
8.2 
If the 90-day commencement date is not met, or whenever a Subrecipient’s 
implementation of an activity lags the contractual activity schedule by 90 calendar 
days or more, the Subrecipient shall be required to submit to the Assistant Director 
or their designee a written statement to CDAC describing the reasons for failure to 
implement the activity within the stipulated time frame. The Subrecipient shall allow 
the County to provide technical assistance if the project is more than 90 calendar

SECTION 2 
SPECIAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
days behind schedule. In addition, the Subrecipient must present a corrective 
action plan that ensures timely implementation, as provided for in the 
Administrative Manual. Failure to implement the activity in a timely manner shall 
be considered ineffective use of funds as well as a material failure to comply with 
all terms of the award of this Agreement and shall be considered cause for 
termination of this Agreement. 
 
9.0 
ACTIVITY COMPLETION AND MAINTAINENANCE 
Upon the final payment to the Subrecipient by the County, the activity shall be considered 
complete. Upon completion of the Work Statement, all unspent CDBG resources shall be 
returned to the CDBG unprogrammed funds account. The Subrecipient or other party, if 
identified, shall assume sole responsibility for continuing operation and maintenance of 
the activity described in Work Statement and shall continue to be responsible for 
compliance activities for the life of the assisted activity. The close-out letter generated by 
the County shall detail these responsibilities and shall be sent to the Subrecipient. The 
Subrecipient agrees to comply with the stipulations in the close-out letter that addresses 
responsibilities after the close of an activity 
 
10.0 
REVERSION OF ASSETS 
Unexpended funds must be de-obligated and returned to the County for reallocation. At 
the expiration of this Agreement, the County, upon recommendation of the Maricopa 
HOME Consortium staff, may reallocate any unencumbered funds per the Consortium 
reallocation policy, as stated in the Maricopa HOME Consortium Intergovernmental Three-
year Cooperative Agreement. A written letter to de-obligate funds will be sent to the 
Subrecipient from the County a minimum of ninety (90) calendar days prior to termination 
of this Agreement.  
 
11.0 
VIOLENCE AGAINST WOMEN REAUTHORIZATION ACT OF 2013 
The Subrecipient must comply with VAWA 2013, which applies to all victims of domestic 
violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, 
or sexual orientation, and which must be applied consistent with all nondiscrimination and 
fair housing requirements. The subrecipient must give a Notice of Occupancy Rights to 
tenants and applicants to ensure they are aware of their rights under VAWA, maintain an 
emergency transfer plan, and document incidents of domestic violence, dating violence, 
sexual assault, and stalking. 
 
12.0 
BUY AMERICA PREFERENCE (BABA) 
The Subrecipient agrees that iron and steel products, manufactured products, and 
construction materials used in this project comply with the Build America, Buy America 
(BABA) Act requirements mandated by Title IX of the Infrastructure Investment and Jobs 
Act (IIJA), Pub. L. 177-58.  
 
13.0 
ADDITIONAL CERTIFICATIONS AND WARRANTIES 
13.1 
The Subrecipient agrees that it undertakes hereby the same obligations as the 
County has undertaken to HUD pursuant to the Annual Action Plan (included in 
this Agreement by reference) and Certifications, with respect to this Agreement. 
The Subrecipient shall hold County harmless and indemnify it against any damage 
or other liability which County may incur with respect to HUD as a result of any 
failure on the part of Subrecipient to comply with the requirements of any such 
obligation. The Subrecipient shall be obligated to the requirements of this 
Agreement including the subparagraphs of this paragraph 13.1 and Section 5

SECTION 2 
SPECIAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
Attachments, which include 1) Equal Employment Opportunity Certification 
(Attachment 1), 2) Certification for a Drug-Free Workplace (HUD form 50070) and 
Attachment 2, 3) Certification of Payments to Influence Federal Transactions (HUD 
form 50071) and Attachment 3, and 4) Certification Regarding Lobbying 
(Attachment 4). 
13.1.1 
The Housing and Community Development Act of 1974 (P.L. 93-383) as 
amended by the Housing and Urban Rural Recovery Act of 1983 (P.L. 
98-181), the Housing and Community Development Act of 1987 and the 
Cranston-Gonzalez National Affordable Housing Act (P.L. 101-625); 
13.1.2 
Regulations of the Department of Housing and Urban Development 
relating to Community Development Block Grants (Title 24, Chapter V, 
Part 570 of the Code of Federal Regulations (C.F.R.), commencing at 
Section 570.1); 
13.1.3 
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended; Title 
VIII of the Civil Rights Act of 1968 (P.L. 90-284) as amended; Section 
104 and 109 of the Title I of the Housing and Community Development 
Act of 1974 as amended; EXECUTIVE ORDER 11063, and Executive 
Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 
12086; and any HUD regulations heretofore issued or to be issued to 
implement these authorities related to Civil Rights; the requirements of 
Executive Orders 11625 and 12432 regarding Minority Business 
Enterprise, and 12138 regarding Women’s Business Enterprise, and 
regulations in 2 C.F.R. § 200.321 and of Section 281 of the National 
Housing Affordability Act; 
13.1.4 
Section 504 of the Rehabilitation Act of 1973 as amended and the 
Americans With Disabilities Act, of 1990; 
13.1.5 
Fair Housing Amendments Act of 1988; 
13.1.6 
The Uniform Relocation Assistance and Real Property Acquisition 
Policies Act of 1970 (P.L. 91-646) and the Uniform Relocation Act 
Amendments of 1987 (Title IV, P.L. 100-17, April 2, 1987, and regulations 
adopted to implement that Act pursuant thereto Title 24, C.F.R. Part 42 
as amended; 
13.1.7 
The Architectural Barriers Act of 1969 (42 U.S.C. Section 4151-4157); 
The Hatch Act relating to the conduct of political activities (Chapter 15 of 
Title 5, U.S.C.); 
13.1.8 
Section 902 of the Housing and Community Development Amendments 
of 1978 (P.L. 95-557); 
13.1.9 
Executive Order 11246 of September 24, 1966, and the regulations 
issued pursuant thereto (41 C.F.R. Chapter 60), 24 CFR 570.607, as 
revised by Executive Order 13279, and the applicable non-discrimination 
provisions in Section 109 of the HCDA are still applicable relating to 
nondiscrimination in employment and contracting opportunities; 
13.1.10 The Labor Standards Regulations set forth in 24 C.F.R., Part 570.603; 
the Davis-Bacon Act as amended; the provisions of Contract Work Hours 
and Safety Standards Act (40 U.S.C. 327 et seq); the Copeland “Anti-
Kickback” Act (18 U.S.C. 874, et seq; 40 U.S.C. § 276a-276a-5; 40 USC 
§ 327 and 40 USC § 276c; and implementing regulations of the U.S. 
Department of Labor at 29 C.F.R. 5) and all other applicable Federal, 
state and local laws and regulations pertaining to labor standards. The 
Subrecipient 
shall 
maintain 
documentation 
that 
demonstrates 
compliance with hour and wage requirements of this part. Such

SECTION 2 
SPECIAL PROVISIONS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
documentation shall be made available to the County for review upon 
request; 
13.1.11 Executive Order 13166 entitled “Improving Access to Services for 
Persons with Limited English Proficiency” pursuant to Title VI of the Civil 
Rights Act; and 
13.1.12 The Drug-Free Workplace Act of 1988 as it applies to this activity. 
13.2 
The Subrecipient shall warrant and cause its Subcontractors to warrant that they 
are in compliance with immigration laws and regulations at A.R.S. §§ 41-4401 and 
23-214. 
13.3 
Subrecipients that are governmental entities (including public agencies) shall 
comply with the requirements and standards of 
13.3.1 
2 C.F.R. § 225, "Cost Principles for State, Local and Indian Tribal 
Governments," and 
13.3.2 
2 C.F.R. § Part 200 including Subpart D – Post Federal Award 
Requirements, Subpart E – Cost Principles, and Subpart F – Audits. 
Subrecipients that are non-profits shall comply with the requirements and 
standards of: 
13.3.2.1 
2 C.F.R. Part 230, "Cost Principles for Nonprofit 
Organizations," or 2 C.F.R. 220, "Cost Principles for 
Educational Institutions," as applicable, 
13.3.2.2 
OMB Circular A-134, “Financial Accounting Principles and 
Standards,” and 
13.3.2.3 
2 C.F.R. § Part 200 including Subpart D – Post Federal 
Award Requirements, Subpart E – Cost Principles, and 
Subpart F – Audits. Audits shall be conducted annually. 
13.3.3 
It is the responsibility of the Subrecipient to ensure the latest documents 
are consulted and followed. 
13.3.4 
This Agreement constitutes the entire agreement between the Parties 
with respect to the subject matter hereof, and all prior agreements, 
representations, statements and undertakings are hereby expressly 
cancelled. 
13.3.5 
The section headings and subheadings contained in this Agreement are 
included for convenience only and shall not limit or otherwise affect the 
terms of this Agreement.

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Native American Connections FY25 AZ-ESG Emergency Shelter  
 
 
 
 
SECTION 3 
 
WORK STATEMENT

SECTION 3 
WORK STATEMENT 
 
Page 37 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter  
1.0 
SCOPE OF WORK 
The Subrecipient shall comply with the following service requirements: 
 
1.1 
SERVICE OVERVIEW 
1.1.1 Activity Type: Emergency Shelter 
1.1.2 Locations: 
1.1.2.1 Native American Connections Homebase - 933 E. Devonshire 
Phoenix, AZ 85014 
1.1.2.2 Native American Connections Homebase - Surprise - 12215 W. 
Bell Rd Surprise, AZ 85378 
 
1.2 
ADMINISTRATION 
1.2.1 Shelter Standards:  
1.2.1.1 The Subrecipient shall adhere to all applicable laws and regulations 
regarding lead-based paint remediation and disclosure as 
mandated by the Lead-Based Paint Poisoning Prevention Act (42 
U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard 
Reduction Act of 1992 (42 U.S.C. 4851-4856), and 24 CFR part 35, 
subparts A, B, H, J, K, M, and R, applicable to shelters supported 
under the Emergency Solutions Grants (ESG) program and 
housing occupied by program participants. This includes 
conducting necessary lead-based paint assessments, developing 
and implementing remediation plans, and ensuring proper 
disclosure to occupants. The Subrecipient must maintain accurate 
records of remediation activities, provide staff training on 
compliance, and incorporate lead-based paint compliance in 
reporting to the Grantor. Failure to meet these requirements may 
result in penalties, termination of funding, or other remedial actions. 
Additionally, subcontractors engaged for remediation activities 
must also comply with these obligations, ensuring comprehensive 
adherence to lead-based paint regulations for the safety and well-
being of program participants. 
1.2.1.2 The use of ESG funds for the conversion, major rehabilitation, or 
renovation of any building must comply with state or local 
government safety and sanitation standards, alongside specified 
minimum safety, sanitation, and privacy standards. These minimum 
standards apply to emergency shelters receiving ESG assistance 
for shelter operations and may be supplemented by additional 
standards established by the recipient. The shelter's structure must 
be structurally sound to safeguard residents from environmental 
elements and ensure their safety. 
1.2.1.3 Renovation projects supported by ESG must incorporate Energy 
Star and WaterSense products and appliances.  
1.2.1.4 Accessibility requirements encompass compliance with Section 
504 of the Rehabilitation Act, the Fair Housing Act, and the 
Americans with Disabilities Act.  
1.2.1.5 Adequate space, security, and sleeping accommodations must be 
provided for program participants.  
1.2.1.6 Interior air quality must be maintained at levels conducive to health, 
with provisions for ventilation in every room or space.

SECTION 3 
WORK STATEMENT 
 
Page 38 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
1.2.1.7 The water supply must be free from contamination, and sanitary 
facilities must be private, operational, and adequate for personal 
hygiene.  
1.2.1.8 The shelter must maintain a suitable thermal environment, 
adequate illumination, and accessible electrical sources.  
1.2.1.9 Food preparation areas, if present, must meet safety and sanitation 
standards.  
1.2.1.10 The shelter must be maintained in a sanitary condition, equipped 
with fire safety measures including smoke detectors, fire alarms 
designed for hearing-impaired residents, and alternative 
emergency exits.  
1.2.1.11 The subrecipient must obtain an up-to-date Certificate of 
Occupancy for shelter operations issued by the city where the 
shelter is located. Additionally, the subrecipient must provide an 
Environmental Inspections report issued by Maricopa County, 
demonstrating compliance with all relevant environmental 
regulations and standards. 
1.2.1.12 The recipient may also add standards that exceed these minimum 
standards.  
 
1.2.2 Staffing: 
1.2.2.1 Subrecipient shall ensure the following: 
1.2.2.1.1 Background checks and Fingerprint clearance cards must 
be obtained for all staff members who have direct contact 
with those experiencing homelessness. If a staff member is 
unable to obtain a Level 1 fingerprint clearance card then 
there must be documentation that they have appealed this. 
If the appeal is not obtained, then the staff member can no 
longer work on any part of the project that is agreement is 
funding. 
1.2.2.1.2 The subrecipient shall have options to support and services 
to clients that do not speak English.  
1.2.2.1.3 Staff are provided training on trauma informed care, conflict 
resolution and motivational interviewing. 
1.2.2.1.4 Under no circumstances shall services delivery be impacted 
by a personnel change on the part of the subrecipient. 
1.2.2.1.5 The subrecipient shall not reassign any key personnel 
identified in their proposal without the express consent of 
the County. 
1.2.2.1.6 The County reserves the right to demand subrecipient 
immediately remove from its premises any personnel it 
determines to be a risk to participants and service delivery. 
1.2.2.1.7 Subrecipient shall endeavor to maintain the personnel 
proposed in their proposal throughout the performance of 
this contract. 
1.2.2.1.8 If subrecipient personnel’s employment status changes, 
subrecipient shall provide County a list of proposed 
replacements with equivalent or greater experience. 
1.2.2.1.9 Under no circumstances shall the implementation schedule 
be impacted by a personnel change on the part of the 
subrecipient.

SECTION 3 
WORK STATEMENT 
 
Page 39 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
1.2.2.1.10 Subrecipient shall not reassign any key personnel identified 
in their proposal without the express consent of the County. 
1.2.2.1.11 County reserves the right to immediately remove from its 
premises any subrecipient personnel it determines to be a 
risk to County operations. 
1.2.2.1.12 County reserves the right to request the replacement of any 
subrecipient personnel at any time, for any reason 
1.2.2.1.13 Staff are provided training about secondary trauma, CPR, 
conflict resolution, communicable diseases, and mandatory 
reporting;  
 
1.2.3 Record Keeping: 
1.2.3.1 The subrecipient shall be responsible for maintaining extensive 
participant records in an organized manner both physical case files and 
electronic files. 
1.2.3.2 Under Arizona law, all offers submitted and opened are public records 
and must be retained by the County at the Maricopa County Office of 
Procurement Services. Offers shall be open to public inspection and 
copying after contract award and execution, except for such offers or 
sections thereof determined to contain proprietary or confidential 
information by the Office of Procurement Services. If an offeror believes 
that information in its offer or any resulting contract should not be 
released in response to a public record request, under Arizona law, the 
offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons 
that the information should not be disclosed. Such reasons shall include 
the specific harm or prejudice which may arise from disclosure. The 
records manager of the Office of Procurement Services shall determine 
whether the identified information is confidential pursuant to the 
Maricopa County Procurement Code. 
1.2.3.3 In accordance with Section MC1-373 of the Maricopa County 
Procurement Code, the Subrecipient agrees to retain (physical or digital 
copies of) all books, records, accounts, statements, reports, files, and 
other records and back-up documentation relevant to this grant for six 
years after final payment or until after the resolution of any audit 
questions, which could be more than six years, whichever is longest. 
The County, Federal or state auditors and any other persons duly 
authorized by the department shall have full access to and the right to 
examine, copy, and make use of, any and all said materials. 
1.2.3.4 If the contractor’s books, records, accounts, statements, reports, files, 
and other records and back-up documentation relevant to this contract 
are not sufficient to support and document that requested services were 
provided, the Subrecipient shall reimburse Maricopa County for the 
services not so adequately supported and documented. 
 
1.3 
ESSENTIAL SERVICES 
1.3.1 Eligible Populations: 
1.3.1.1 Individuals and families that are homeless under Category 1 
(Persons sleeping in emergency shelter, on the streets, or another 
place not meant for human habitation) of the homeless definition,

SECTION 3 
WORK STATEMENT 
 
Page 40 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
i.e., those that meet the criteria under paragraph (1) of the 
“homeless” definition at §576.2.  
1.3.1.2 It may also be provided to persons who are fleeing domestic 
violence (DV) and meet the criteria under Category 4 
(Fleeing/Attempting to Flee DV) of the “homeless” definition that 
are living on the streets or in an emergency shelter. 
 
1.3.2 Eligible Activities and Costs (§576.102): 
1.3.2.1 Services: 
1.3.2.1.1 Case Management 
1.3.2.1.2 Childcare 
1.3.2.1.3 Education Services 
1.3.2.1.4 Employment Assistance and Job Training  
1.3.2.1.5 Outpatient Health Services 
1.3.2.1.6 Legal Services 
1.3.2.1.7 Life Skills Training Mental Health Services 
1.3.2.1.8 Transportation 
1.3.2.1.9 Service for Special Populations 
1.3.2.2 Shelter Operations: 
1.3.2.2.1 Maintenance 
1.3.2.2.2 Rent  
1.3.2.2.3 Security 
1.3.2.2.4 Fuel 
1.3.2.2.5 Equipment 
1.3.2.2.6 Insurance 
1.3.2.2.7 Utilities 
1.3.2.2.8 Food  
1.3.2.2.9 Furnishings 
1.3.2.2.10 Supplies necessary for shelter operations 
1.3.2.2.11 Hotel/Motel Vouchers 
1.3.2.3 Assistance Required Under the Uniform Relocation and Real 
Property Acquisition Act of 1970 (URA): 
1.3.2.3.1 Relocation Payments 
1.3.2.3.2 Other assistance to displaced persons. 
 
1.3.3 Subrecipient recognizes the following as ineligible costs: 
1.3.3.1 Staff recruitment, entertainment, conferences, or retreats; 
1.3.3.2 Public relations or fundraising; and  
1.3.3.3 Advocacy, planning, and applicant’s organizational capacity 
building 
1.3.3.4 Depreciation; 
1.3.3.5 Debts/late fees; 
1.3.3.6 Salary of personnel when not working directly with or on approved 
program activities; 
1.3.3.7 Costs associated with the organization rather than the service 
delivery (advertisements, pamphlets about organization, etc.); 
1.3.3.8 Transportation costs not directly associated with client service 
delivery; 
1.3.3.9 Costs of direct and outside legal services are not eligible (unless 
other appropriate services are unavailable or inaccessible within 
the community).

SECTION 3 
WORK STATEMENT 
 
Page 41 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
 
1.3.4 Program Requirements: 
1.3.4.1 Case management. 
1.3.4.1.1 Assessing, arranging, coordinating, and monitoring the 
delivery of individualized services to meet the needs of the 
program participant is eligible.  
1.3.4.1.2 Component services and activities consist of: 
1.3.4.1.2.1 Using 
the 
centralized 
or 
coordinated 
assessment system as required under § 
576.400(d).  
1.3.4.1.2.2 Conducting the initial evaluation required 
under § 576.401(a), including verifying and 
documenting eligibility.  
1.3.4.1.2.3 Counseling.  
1.3.4.1.2.4 Developing, securing, and coordinating 
services and obtaining Federal, State, and 
local benefits.  
1.3.4.1.2.5 Monitoring 
and 
evaluating 
program 
participant progress.  
1.3.4.1.2.6 Providing information and referrals to other 
providers.  
1.3.4.1.2.7 Providing ongoing risk assessment and 
safety planning with victims of domestic 
violence, dating violence, sexual assault, 
and stalking; and  
1.3.4.1.2.8 Developing an individualized housing and 
service plan, including planning a path to 
permanent housing stability. 
1.3.4.1.2.9 Establish and maintain eligible homeless 
certification within 72 hours of entry. 
1.3.4.1.2.10 Participation in HMIS* (24 CFR 576.400(f)) 
*Excludes victim service providers and legal 
service providers, which must maintain a 
comparable database. 
1.3.4.1.2.11 Recordkeeping and Reporting Requirements 
(24 CFR 576.500)  
1.3.4.1.2.12 Post, distribute, and maintain policy manual 
that includes program mission and goals, 
shelter policy and procedures; population 
served; case management policy and 
procedures; 
non-discrimination 
policy; 
fingerprinting 
procedure; 
confidentiality 
statement; and client termination policies. 
1.3.4.1.2.13 Post, distribute, and maintain the following 
documents 
with 
culturally 
appropriate 
language and access to translation services 
for clients as needed: 
• Program description including conditions 
for termination; 
• Residents' rights and responsibilities 
including the grievance process;

SECTION 3 
WORK STATEMENT 
 
Page 42 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
• Availability of reasonable accommodation 
for individuals with disabilities; 
• How to access case management and 
support services. 
• Notice 
of 
availability 
of 
reasonable 
accommodation 
for 
individuals 
with 
disabilities.  
1.3.4.1.2.14 Participate in annual Point in Time Street 
Count coordinated by the Maricopa Regional 
Continuum of Care Board and HUD census 
requirements. 
1.3.4.1.2.15 All clients will have access to AD HOC 
support services upon request in order to 
have the tools and resources to resolve their 
identified needs. 
1.3.4.1.2.16 The Subrecipient is required to attend a post-
award meeting with the department to 
discuss the terms and conditions of this 
grant. This meeting will be coordinated by 
HSD. 
 
1.4 
PERFORMANCE MEASURES 
1.4.1 Subrecipient must meet the following measures as outlined in the Program 
Performance Measures adopted by the Maricopa Regional Continuum of 
Care for Adults without Children: 
1.4.1.1 Length of Time to Housing Placement 90 days 
1.4.1.2 Returns to Homelessness 13% 
1.4.1.3 Income Growth (At Exit) 14% 
1.4.1.4 Receipt of Non-Cash Benefits at Exit 51% 
1.4.1.5 Positive Exit Destinations 19% 
1.4.1.6 Occupancy Rate 95% 
1.4.1.7 Case Management ratio 1:30 
1.4.1.8 Housing First Assessment Tool – Green 
1.4.1.9 Grant Utilization 95% 
1.4.1.10 Data Timeliness ≤ 3 days 
1.4.1.11 Data Completeness 95% 
 
1.4.2 Subrecipient must meet the following measures as outlined in the Program 
Performance Measures adopted by the Maricopa Regional Continuum of 
Care for Families: 
1.4.2.1 Length of Time to Housing Placement 90 days 
1.4.2.2 Returns to Homelessness 5% 
1.4.2.3 Income Growth (At Exit) 33% 
1.4.2.4 Receipt of Non-Cash Benefits at Exit 65% 
1.4.2.5 Positive Exit Destinations 69% 
1.4.2.6 Occupancy Rate 95% 
1.4.2.7 Case Management ratio 1:20 
1.4.2.8 Housing First Assessment Tool – Green 
1.4.2.9 Grant Utilization 95% 
1.4.2.10 Data Timeliness ≤ 3 days 
1.4.2.11 Data Completeness 95%

SECTION 3 
WORK STATEMENT 
 
Page 43 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
 
 
1.5 
PROGRAM REPORTS 
1.5.1 Monthly Reports:  
1.5.1.1 Subrecipients shall provide monthly reports due no later than the 
15th calendar day of each month. Monthly reports will include: 
1.5.1.2 Contract Payment Request (Invoice) 
1.5.1.3 HMIS ESG Caper Report 
 
1.5.2 Quarterly Reports:  
1.5.2.1 Quarterly reports, are due on the 15th day of the month following 
the close of the quarter (i.e. Q1:Oct Q2:Jan Q3:April Q4:July) and 
will include: 
1.5.2.2 HMIS Report: Returns to homelessness.  
1.5.2.3 Subrecipient to provide a quarterly accomplishments report using 
a template provided by the County.  
 
1.5.3 Annual Reports:  
1.5.3.1 The Subrecipient shall submit to the County all final program and 
fiscal reports no later than the designated date to be determined 
by the County, following the termination or expiration of this 
Agreement. Failure to submit final program and fiscal reports 
within the designated time period may result, at the option of the 
County, in forfeiture of final payment. 
1.5.3.2 The Subrecipient shall submit HMIS Consolidated Annual 
Performance and Evaluation Report (CAPER (Annually). 
1.5.3.3 The Subrecipient shall submit documentation annually in 
compliance with 24 C.F.R. §576.201 ESG matching requirement 
no later than July 15th.   
1.5.3.4 Report incidents (including all on-site fatalities) that may involve a 
liability issue, significant disruptions in services or unusual or 
dangerous interactions or may leave the County open for public 
scrutiny.  Agency will report incident to Maricopa County 
Homeless Services Unit staff by telephone as soon as possible 
within 24 hours following occurrence and will provide a detailed 
incident report to County Homeless Services staff within three 
business days following occurrence. 
1.5.3.5 Additional reports may be requested as required by County and 
Federal requirements. 
 
1.6 
MONITORING 
1.6.1 Annual Monitoring:  
1.6.1.1 County staff will monitor the subrecipient’s compliance with, and 
performance under, the terms and conditions of the contract. On-
site visits shall consist of case file reviews, administrative reviews, 
invoicing processes and other items to be identified at the time of 
contracting. 
1.6.1.2 The Subrecipient will provide read only access to the project in 
HMIS for the purpose of monitoring client files no more than once 
per quarter. The Subrecipient is responsible for notifying HMIS

SECTION 3 
WORK STATEMENT 
 
Page 44 of 53 
Native American Connections FY25 AZ-ESG Emergency Shelter 
Lead Agency and granting access to the County within 3 business 
days of monitoring notice. The County will provide notice 14 days 
prior to desk and on-site monitoring, not to exceed once per 
quarter. The County may coordinate monitoring with other funding 
partners. 
1.6.1.3 The Subrecipient shall make available for inspection and/or 
copying by the County's monitors, all records and accounts 
relating to the work performed or the services provided under the 
contract. Subrecipient shall be monitored for fiscal, program 
delivery and contract compliance annually or more often as 
needed. Monitoring shall occur during subrecipient’s normal 
business hours, announced or unannounced. 
1.6.1.4 Subrecipient found to be deficient in any area shall receive written 
notification of findings and required corrective actions. 
Subrecipient shall provide a written response outlining corrective 
actions and steps to ensure findings are corrected and resolved to 
preclude future issues as directed in the monitoring report. 
 
1.6.2 Ad-hoc Monitoring:  
1.6.2.1 The County or any other legally authorized department of the 
County, state or federal government may, at any time during the 
hours of operation with or without notice to the subrecipient: 
1.6.2.2 Visit or inspect the subrecipient’s, or subcontractors. 
1.6.2.3 Observe the services provided; 
1.6.2.4 Interview participants; and 
1.6.2.5 Inspect and copy records relating to the contract, including but not 
limited to personnel files, participant files, billing documentation, 
policies and procedures. 
2.0 
BUDGET
Activity 
Budget 
Program Year 
Fiscal Year 
 
Emergency Shelter 
$144,159.00  
PY2024 
FY2025 
 
Total 
$144,159.00  
 
 
2.1 
The County shall provide an amount not-to-exceed One Hundred Forty-Four 
Thousand One Hundred Fifty-Nine Dollars ($144,159.00) subject to the terms of 
this Agreement and availability of funds. Funding is provided through an 
Intergovernmental Agreement with the Arizona Department of Economic Security 
(DES) with U.S. Department of Housing and Urban Development (HUD) 
Emergency Solutions Grant (ESG) funds for Program Year 2024, Fiscal Year 2025. 
This Agreement amount constitutes the County’s entire participation and obligation 
in the performance and completion of all work to be performed under this 
Agreement. 
 
2.2 
Funding for this Agreement is through the following published programs in the 
Federal Register by the executive departments and agencies of the Federal 
Government of the United States under Assistance Listing Number (ALN): 
$144,159.00 - ALN 14.231 Emergency Solutions Grant

SECTION 3 
WORK STATEMENT 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
 
2.3 
Itemized Service Budget: 
 
 
 
3.0 
NOTICES 
 
For Maricopa County: 
Human Services Department 
TJ Reed, Assistant Director 
Community Resilience Director 
234 N. Central Avenue, 3rd Floor 
Phoenix, Arizona 85004 
602-506-4841 
tj.reed@Maricopa.gov 
 
For Subrecipient: 
Native American Connections, Inc.  
Trula Breuninger, Chief Executive Officer 
3216 N. 3rd Street 
Phoenix, AZ 85012 
602-256-7356 
tbreuninger@nativeconnections.org 
 
Unless otherwise noted, all notices to a Party required or permitted under this Agreement 
shall be in writing to the persons at the addresses listed above.  
 
 
PROGRAM NAME
NAC Homebase Emergency Shelter
DESCRIPTION
County Cost of Total Servce Cost
Total:
$144,159.00
TOTAL COUNTY COST
$144,159.00
PERSONNEL AND EMPLOYEE RELATED EXPENSES (ERE)
CONTRACT SERVICE
CONTRACT PERIOD
Emergency Shelter
7/1/2024 - 6/30/2025

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Native American Connections FY25 AZ-ESG Emergency Shelter  
 
 
 
 
SECTION 4 
 
COMPENSATION

SECTION 4 
COMPENSATION 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
 
1.0 
COMPENSATION 
1.1 
The County shall provide financial assistance in an amount not to exceed the 
amount listed on page 1 of this Agreement and subject to the terms of this 
Agreement and availability of funds. 
1.2 
Subject to the availability and authorization of funds for the explicit purposes set 
forth in this Agreement as outlined in Section 3.0 Work Statement, the County shall 
compensate the Subrecipient for services rendered 
 
2.0 
REIMBURSEMENT 
2.1 
The Subrecipient agrees to submit monthly reimbursement requests to County 
unless monthly expenditures for the activity do not exceed One Thousand Dollars 
($1,000.00). County agrees to reimburse Subrecipient for actual allowable costs 
incurred, upon certification of Release of Funds and submittal by Subrecipient of 
an itemized statement of actual expenditures incurred, supported by back up 
documentation such as: 
2.1.1 
invoices and copies of checks showing payment of invoices 
2.1.2 
timesheets showing hours worked on eligible activities. 
2.2 
The Subrecipient shall submit to the County a Request for Reimbursement of all 
expenditures within the same fiscal year in which the expenditures are incurred. 
The fiscal year runs July 1st through June 30th, and all Requests for 
Reimbursement shall be submitted no later than July 30th for the preceding fiscal 
year. 
2.3 
All requests for reimbursement shall be submitted to: 
HSDFINANCE@MARICOPA.GOV. 
2.4 
Reimbursement by County is not to be construed as final in the event that HUD 
disallows reimbursement for the activity or any portion thereof.  
2.5 
Funds not expended in implementing the Work Statement activities or upon 
completion of the activity shall be returned to the unprogrammed funds account as 
provided by the Administrative Manual. Request for reimbursement must be made 
using the Request for Reimbursement form provided by the County. 
2.6 
The Subrecipient shall comply with all requirements under 2 C.F.R. 200.415, 
incorporated herein by reference. 
2.7 
The County shall reimburse the Subrecipient on a net zero (0) payments standard 
 
3.0 
TIMELINESS 
3.1 
The Subrecipient will submit Requests for Reimbursements to the County at least 
quarterly, provided Subrecipient has expended at least $1,000.  
3.2 
Subrecipient must seek reimbursement of expenditures within the same fiscal year 
in which the expenditures are incurred. 
3.3 
The fiscal year runs July 1 through June 30, and all Requests for Reimbursement 
shall be submitted no later than July 10th for the preceding year. 
 
4.0 
DISALLOWED COSTS 
4.1 
The cost principles set forth in 2 C.F.R. 200 as applicable, and the Code of Federal 
Regulations, 48 C.F.R., Chapter 1, Subchapter e, Part 31 including later 
amendments and editions on file with the Arizona Secretary of State and 
incorporated by this reference, shall be used to determine the allowability of 
incurred costs for the purpose of reimbursing costs under Agreement provisions 
that provide for the reimbursement of costs. Those costs that are specifically 
defined as unallowable in 48 C.F.R., Chapter 1, Subchapter e, Part 31 therein will

SECTION 4 
COMPENSATION 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
not be submitted for reimbursement by the Subrecipient and may not be 
reimbursed with County funds. 
4.2 
The Subrecipient shall follow cost principles as outlined in Office of Management 
and Budget (OMB) Uniform Guidance 2 C.F.R. § 200 
 
5.0 
FINAL REIMBURSEMENT UPON CONTRACT TERMINATION 
5.1 
Upon termination of this Agreement, at the date identified on page 1 of this 
Agreement, or as may be amended, the Subrecipient shall submit the final 
reimbursement request. 
5.1.1 This request shall be submitted no later than 30 calendar days after the 
termination date except as noted immediately below. 
5.1.2 If the termination date is between June 10 and June 30, then the final 
reimbursement request shall be submitted by July 10. 
5.1.3 
The final progress report, and any other required reports that may be 
applicable, such as the program income report, shall be submitted with the 
final reimbursement request.

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SECTION 5 
 
ATTACHMENTS

SECTION 5 
ATTACHMENTS 
 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter  
 
ATTACHMENT 1

SECTION 5 
ATTACHMENTS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
ATTACHMENT 2

SECTION 5 
ATTACHMENTS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
ATTACHMENT 3

SECTION 5 
ATTACHMENTS 
 
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Native American Connections FY25 AZ-ESG Emergency Shelter 
ATTACHMENT 4