PE SONORAN PREVENTION AMENDMENT 1.PDF

CONTRACT NO:  C-86-24-086-X-00 / PH NOI 230163                                     AMENDMENT NO:         1        
 
 
 
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AMENDMENT TO 
CONTRACT  
Between 
MARICOPA COUNTY  
by and through 
DEPARTMENT OF PUBLIC HEALTH 
and 
SONORAN PREVENTION WORKS 
 
I. 
The above-named contract is hereby amended as specified below: 
 
A. Section 1.0 CONTRACT TERM shall be updated to reflect a new expiration date of August 
31, 2025.  
 
B. An additional $284,606 shall be added for the additional year as outlined in Exhibit A, Year 2 
Budget & Budget Narrative, beginning on page 2 of this amendment. The revised not to 
exceed (NTE) amount shall be updated to $569,213.   
 
C. Exhibit B, Scope of work, shall be replaced with the Revised Scope of Work. beginning on 
page 5 of this amendment.   
  
II. 
All other terms and conditions of the original contract shall remain in full force and effect. 
 
IN WITNESS WHEREOF, the parties agree to the changes indicated herein: 
      
FOR AND ON BEHALF OF                            
MARICOPA COUNTY 
 
FOR AND ON BEHALF OF 
SONORAN PREVENTION WORKS                             
 
By: 
 
 
By: 
 
Chairman, Board of Supervisors 
 
Sonoran Preventions Works   
 
 
Date 
 
 
Date 
ATTEST 
 
 
 
Clerk of the Board 
 
 
 
 
Date 
 
 
 
APPROVED AS TO FORM 
 
 
 
 
 
Attorney for Maricopa County 
 
 
 
 
Date 
 
 
 
 
7/25/2024

CONTRACT NO:  C-86-24-086-X-00 / PH NOI 230163                                     AMENDMENT NO:         1        
 
 
 
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EXHIBIT A 
YEAR 2 BUDGET & BUDGET NARRATIVE 
 
   
   
BUDGET SHEET  
Total  
   
Personnel 
   
   
Human Resources & DEI Manager 
$27,125 
   
Volunteer Manager 
$20,278 
   
Operations Manager 
$14,732 
   
Participant Engagement Specialist 
$24,898 
 
Deputy Director 
$28,083 
 
Executive Director 
$6,750 
 
Developing Manager 
$3,366 
 
Administrative Assistant 
$21,249 
 
Total Salaries
$146,481 
 
Fringe Benefits (23.6%)
$34,570 
   
Personnel Subtotal  
$181,051 
   
Operating   
  
   
Consultant 
$23,700 
 
Supplies/Materials 
$11,216 
   
Travel 
$6,160 
 
Software 
$15,485 
   
Professional Development 
$5,000 
 
Other 
$16,121 
  
Operating Subtotal .
$77,682 
   
DIRECT COSTS (Personnel + Operating) 
$258,733 
   
INDIRECT COSTS (10%)   
$25,873 
   
TOTAL BUDGET (Direct + Indirect)   
$284,606

CONTRACT NO:  C-86-24-086-X-00 / PH NOI 230163                                     AMENDMENT NO:         1        
 
 
 
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Budget Narrative 
Personnel: $175,853 
Human Resources & DEI Manager (0.5 FTE) — $27,125 
Supports the organization in recruitment, retention, support, and off-boarding of employees; manages 
professional development; and provides leadership for the organization’s internal and programmatic 
diversity, equity, and inclusion work.  
 
Volunteer Manager (0.2 FTE) — $20,278 
Recruits & maintains a network of 500 volunteers who assemble 75% of the harm reduction and naloxone 
kits that SPW distributes. Volunteers also assist with testing and syringe services at our Maricopa County 
weekly fixed sites. Volunteer Manager also supervises the Volunteer Coordinator, who works exclusively 
with Maricopa County volunteers to provide them with additional support. 
 
Operations Manager (0.2 FTE) — $14,732 
Oversees the SPW warehouse in Tempe. He ensures that all harm reduction inventory is appropriately 
received & allocated to the appropriate program. He oversees our “Harm Reduction By Mail” program to 
ensure that requests are responded to & supplies are mailed to requesters. The Operations Manager also 
manages the office and the Mobile Care Unit, which is a sprinter van used for outreach and testing in 
Maricopa County. 
 
Participant Engagement Specialist (0.5 FTE) — $24,898 
Engage with people who use drugs at our syringe services programs to identify structural issues that are 
impacting them. They will convene regular community advisory meetings with participants to identify 
what SPW can do differently to better serve them, and will also compile information to be shared with 
partners on their individual and systemic experiences. 
 
Deputy Director (0.1 FTE) — $28,083 
Oversees the organization’s financial management and operations, including the audit and the “Harm 
Reduction By Mail” program. She ensures that the organization is stewarding funds responsibly and 
oversees the building of infrastructure for a sustainable and effective organization. The Deputy Director is 
additionally serving as Interim Executive Director until our new Executive Director is hired.  
 
Executive Director (0.1 FTE) — $6,750 
Oversees the organization’s programmatic strategy and implementation of all direct-service activities, 
including syringe services and community-based testing for infectious diseases disproportionately 
common among PWUD. Allocation note: We do not anticipate being able to fill this position until 
approximately March 2025. 
 
Development Manager (0.05 FTE) — $3,366 
Responsible for managing all promotional and marketing campaigns about program activities, assisting 
in the design and branding of all external-facing communication, including training materials and printed 
educational literature, and writing and approving programmatic content for dissemination via SPW’s 
website and social media accounts. 
 
Administrative Assistant (0.5 FTE) — $21,249 
Conducts the day-to-day operations of Harm Reduction By Mail, ensuring that harm reduction supplies 
including naloxone can be delivered to individuals across Maricopa County who are unable to make it to 
our outreach sites.

CONTRACT NO:  C-86-24-086-X-00 / PH NOI 230163                                     AMENDMENT NO:         1        
 
 
 
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Fringe Benefits ($34,570) cover employer health insurance deduction, SS & Medicare, unemployment 
insurance, retirement, worker’s comp insurance, and employee assistance program. Our ERE rate is 23.6% 
 
Consultants: $23,700 
Recruiting Firm - $20,000 
Expert assistance is needed to identify and recruit a new Executive Director.  This support is critical to 
ensuring that we remain stable as an organization and can continue our direct-service programming & 
capacity-building work effectively. 
 
Contracted IT - $2,000 
Support is needed to ensure that any maintenance and repairs needed for our database, server, and/or 
tablets used for field-based data collection are performed by a qualified professional. 
 
Graphic & Website Design - $200 
To ensure that our website and improved database function seamlessly with one another.  If/As needed 
to meet the project’s objectives, the contractor also ensures that any printed materials meet our 
organizational standards for external sharing.  
 
Lived Experience Consultants - $1,500  
Individuals with lived experience with chaotic substance use who agree to lend their expertise for the 
benefit of SPW’s program improvement efforts.  With this request, we aim in particular to increase 
engagement from our participants from communities of color. 
 
Supplies/Materials: $11,216 
Programmatic - $9,316 
Program Supplies include items that are frequently requested by SPW’s participants and never in 
sufficient supply, such as tents, tarps, sleeping bags, and socks. Additionally, funds will be used for 
catered food for consumption during participant engagement events. 
 
Office - $1,900 
Items for new employee(s) may include desk, laptop, monitor, mouse, etc.  
 
Travel: $6,160 
Fuel (mobile outreach unit) and mileage reimbursement (personal vehicles) for outreach activities. Meals 
& Lodging for SPW staff to attend annual in-person strategic planning event. Also, supports travel for 
senior SPW staff who live outside of Arizona, so they are able to attend the annual in-person strategic 
planning event. 
 
Software: $15,485 
SPW uses Salesforce and Google to store information and will need to pay for integrations which link 
these sources to our custom database ($2,000). SPW uses a human resources information system to 
support HR functions ($11,000). This system supports recruitment, the collection/storage of employee 
personal information, employee learning and development, and more. There are also other software 
utilized for the Harm Reduction By Mail Program, communications, and volunteer management ($2,485). 
 
Professional Development: $5,000

CONTRACT NO:  C-86-24-086-X-00 / PH NOI 230163                                     AMENDMENT NO:         1        
 
 
 
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Training for staff to better understand data, general management, community engagement, and other 
education to better reach under-resourced populations with overdose and harm reduction education and 
supplies. 
 
Other: $16,121 
Includes a portion of rent, utilities, cell service, financial services and insurance proportionate to grant 
activities.   
 
Indirect Costs: $25,873 
10% of direct costs to support miscellaneous overhead expenses. 
 
Exhibit B 
REVISED SCOPE OF WORK 
 
Contractor shall: 
1.1 Operate syringe service program in Maricopa County with a focus on reaching Black, 
Indigenous, and Latine individuals.  
1.1.1 
Engage with people who use drugs (PWUD) to identify systemic issues that are 
impacting them. 
1.1.2 
Demonstrate an increase in the number of PWUD that are engaged in SUD 
treatment and/or harm reduction services. 
 
1.2 Continue to increase operational capacity connect PWUD to treatment, harm reduction, and 
other services. 
1.2.1 
DEI & HR Manager should oversee recruiting, hiring, performance, professional 
development, benefits, and DEI effort. 
1.2.2 
Participant Engagement Specialist should implement and oversee Community 
Advisory Board. 
1.2.3 
Expand Harm Reduction By Mail Program. 
 
1.3 Implement and maintain Community Advisory Board. 
1.3.1 
Solicit feedback and input from a wide range of participants to improve attitudes 
and knowledge about stigma among individuals with SUD. 
1.3.2 
Provide education and development opportunities to emerging community 
leaders to improve equitable access to care/services and long-term recovery 
among PWUD. 
 
1.4 Submit any training or educational materials to MCDPH for review and approval prior to 
implementation/dissemination. Any material with the Maricopa County brand is also subject 
to review and approval prior to use.  
 
1.5 Provide a budget for activities. 
1.5.1 
Detailed budget, inclusive of all costs, is required.

CONTRACT NO:  C-86-24-086-X-00 / PH NOI 230163                                     AMENDMENT NO:         1        
 
 
 
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1.5.2 
Abide by guidelines set by CDC (Exhibit F Unallowable Activities & Expenditures). 
Guidelines may be updated at the discretion of the CDC. 
 
1.6 Meetings 
1.6.1 
Participate in, at minimum, one monthly meeting with MCDPH. 
 
1.7 Reporting 
1.7.1 
Designate an individual as point-of-contact for all reporting requirements. 
1.7.2 
Collaborate with MCDPH on an evaluation plan that includes metrics for how 
success will be measured and opportunities for improvement. 
1.7.3 
Collect data on OD2A performance measures and evaluation plan indicators as 
required by the CDC. 
1.7.4 
Submit monthly reports using Envisio platform established by MCDPH, unless 
otherwise agreed upon. Monthly reporting may include the following: 
1.7.4.1 Narrative description of project activities achieved during the specified 
timeframe 
1.7.4.2 Accomplishments (“success stories”) and challenges 
1.7.4.3 Staffing changes 
1.7.4.4 Current budget and description of over or underspending 
1.7.4.5 Evaluation metrics 
1.7.5 
Complete any additional reporting requirements that may be requested. 
 
1.8 Understand and comply with all federal requirements related to funding source. Chosen 
recipients awarded a contract will be considered a subrecipient, which entails a higher level 
of compliance monitoring.  
 
MCDPH shall: 
1.9 Provide technical assistance in developing an evaluation plan and support for ongoing 
evaluation. 
 
1.10 
Ongoing review of the establishment and implementation of activities and measures for 
accomplishing the goals of this agreement. 
 
1.11 
Participate, as appropriate, in conference calls and meetings that are conducted during 
the project period. 
 
1.12 
Review training and education materials prior to implementation/dissemination.  
 
1.13 
Review and approve the use of any materials or items with the Maricopa County 
branding.  
 
1.14 
Establish templates/submission methods for required reporting. 
 
1.15 
Compensate Contractor according to approved budget.