2024-05-14 - PC 720 -SRP-2100279-TT0557-1MILL-BOS.PDF

Maricopa County — Formal (2024-06-12)

Extracted text (via pymupdf) 10842 characters

Purchase Order Request for the Relocation of Utilities
Date:
Utility Name:
Project Name:
Enter Description of the Relocation Work Required:
Estimated Relocation Amount:
TRANSPORTATION DIRECTOR AUTHORIZATION LIMIT: $1,000,000 Per Utility per Project.
Final total cost shall not exceed 10% of the approved Estimated Relocation Amount.
Utility:
Representative's Signature
Utility Address:
P.O. Box 52025, Phoenix, AZ 85072-2025
Printed Name
Target Utility Resolution Date:
Title
Date
I certify that prior rights documentation has been received and verified.
I certify that funds are available to accomplish this utility relocation
6440
TSYS
T557
Fund
Department
Unit
ACTV
SRP Irrigation - water services
Broadway Rd Bridge @ Tempe Canal
Design Consultant
Utility Coordinator Date
Project Manager Date
This request is for the encumberment of funds associated with SRPI including on-site visits, meetings,
developing cost estimates, providing materials and construction activities. The work will relocate irrigation
facilities that are in direct conflict with MCDOT project TT0577.
Sub Object
4/4/2024
Michael Mendonca
CIP Cash Flow Manager Date
Utility Branch Manager Date
Appropriation
Transportation Director Date
234
D640
9400
12
Maricopa County Department of Transportation
Engineering Division
Project Number:
TT0557
3/22/2023
Engineering Division Manager Date
Program Code
64TT0557
$1,081,036.00
SRP Irrigation
On file
7/12/2022
MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION
Object Code
*This Authorization will be good for two years upon approval of the Transportation Director
DocuSign Envelope ID: D1B74E88-BB17-44D9-93ED-EC784FAAC2D7
3/22/2023
3/22/2023
3/22/2023
3/22/2023
3/22/2023
3/22/2023
DocuSign Envelope ID: 26A429E2-D360-4FF2-8260-1EB8B0E91D5D

DocuSign Envelope ID: D1B74E88-BB17-44D9-93ED-EC784FAAC2D7
DocuSign Envelope ID: 26A429E2-D360-4FF2-8260-1EB8B0E91D5D

PURCHASE ORDER
PO NUMBER #:
DO,230000006163-1
TRACKING CODE:

ISSUE DATE:
03/27/2023 (MST)
COUNTY CONTACT:
Kelly Roy
6025069150
VENDOR:
REFERENCE NUMBER:
MODIFICATION NAME & DATE:
SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT & POWER
DISTRICT
SRP
VC0000008961
PO BOX 52025
PHOENIX AZ 85072-2025
Unknown
444-444-4444
MA5230072
maryann.roder 03/27/2023
F.O.B FREIGHT:
FOB Destination, Freight Prepaid
DOCUMENT DESCRIPTION:
TT0557 SRP 2100279
3/27/2023 -TT0557 SRP 2100279 $1,081,036.00
COMM
CODE #
SUPPLIER
PART #
DESCRIPTION
DELIVERY
DATE
QTY
UNIT
UNIT
PRICE
EXTENDED
TOTAL
TAX
COMM
LINE
TOTAL
92533

SRP - (2100279) TT0557
Broadway Rd Bridges at
Tempe Canal

1081036
EA
$1.00
$1,081,036.00
$0.00
1
$1,081,036.00
BILL TO:
Maricopa County Department of Transportation
Accounts Payable
2901 W DURANGO ST
PHOENIX AZ 85009
SHIP TO:
Maricopa County Department of
Transportation
John Armstrong
2222 S 27TH AVE
PHOENIX AZ 85009
SPECIAL INSTRUCTIONS
PAYMENT TERMS

FUND
DEPT
UNIT
APPR UNIT
OBJECT
SUB
OBJ
DEPT
OBJ
ACTIVITY
PROGRAM
ACTG
LINE
LINE TOTAL
234
D640
6440
T557
9400
12

TSYS
TT0557
1
$1,081,036.00
ADDITIONAL LINE ITEM INFO:

VENDORS MAY USE THE COUNTY’S VSS PORTAL TO SUBMIT AN INVOICE
GRAND TOTAL
https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4
$1,081,036.00
DocuSign Envelope ID: 26A429E2-D360-4FF2-8260-1EB8B0E91D5D

MARICOPA COUNTY
PURCHASE ORDER TERMS & CONDITIONS
A.
GENERAL TERMS
1.
Acknowledgement and Acceptance
If any of Seller’s terms of sale are not in agreement with the terms of this purchase order, the terms hereon shall govern unless Seller’s terms are accepted in writing by
the Buyer. Terms and conditions contained in a contract under which this purchase order is issued shall prevail in the event of a conflict. No oral agreement or other
understanding shall in any way modify this order or the terms or conditions hereon. Seller’s actions in (a) accepting this order (b) delivering materials or (c)
performing services called for hereunder shall constitute an unqualified acceptance of the terms and conditions hereon.
2.
Price Warranty
Seller shall give buyer the benefit of any price reductions before actual time of shipment, except that should buyer permit shipment to be made prior to specified
shipping date that he shall never have advantage of any price reduction before specified shipping date.
3.
Indemnity
Seller agrees to indemnify and save Maricopa County harmless from any loss, damage or expense whatsoever resulting to Maricopa County from any and all claims
and demands on account of infringement or alleged infringement of any patent, copyright, trademark, tradename or any other intellectual property right in connection
with the manufacture or use of any product included in this purchase order and upon written request Seller will defend at its own cost and expense any legal action or
suit against Maricopa County involving any such alleged infringement, and will pay and satisfy any and all judgments or decrees rendered in any such legal actions or
suits. Seller will indemnify Buyer against all claims for damages to person or property resulting from defects in materials or workmanship. Seller further agrees to
indemnify and save Maricopa County harmless from any loss, damage or expense whatsoever from any and all claims or demands arising as a result of injuries to
persons or damage to property in respect to delivery of goods or performance of service, hereunder by Seller, including, but not limited to claims or demands arising
from accidents occurring on the premises of Maricopa County whether or not caused by the negligence of the Seller, its agents or employees or the negligence other
than the sole negligence, of Maricopa County, its agents or employees or that of any person, firm or entity.
4.
Waiver
Waiver by Buyer of a condition in any shipment shall not be considered a waiver of that condition for subsequent shipments.
B.
BILLING, SHIPPING, AND MATERIAL SPECIFICATIONS
1.
Billing
Send a copy of each invoice showing purchase order number of the purchase order authorizing the transaction to the Maricopa County address indicated on the
purchase order. All transportation charges must be prepaid by the vendor.
Applicable to Open Purchase Order
Only invoices as listed by the using activity will be paid against the claim for purchase order. (Note: To ensure payment of any invoices applicable to purchase order,
Vendor should check with the using department prior to filing of claim.)
2.
Packing
No extra charges shall be made for packaging or packaging material unless authority is expressly incorporated in this order. Seller shall be responsible for safe
packing which must conform to requirements of carrier’s tariffs. All shipments must carry the correct quantity, product indemnification, purchase order number,
receiving dock and product department plainly marked on all packages. Cars or trucks must be loaded to minimum weight requirements to assure lowest rate unless
otherwise specified or shipper will be charged with excess freight Buyer is required to pay. Each car must be tagged with the name of the shipper, description of goods,
purchase order number, receiving dock and product department.
3.
Deliveries
Time is of the essence in placing this order. Buyer reserves the right to cancel and reject the goods upon default by Seller in time, rate or manner of delivery. Buyer
also reserves the right to refuse shipments made in advance of the scheduled deliveries appearing on the face of this order.
4.
Quantity
The quantity of good ordered must not be exceeded or reduced without Buyer’s permission in writing except in conformity with acknowledged industry tolerances.
5.
Inspection
All articles are subject to inspection and test at place of manufacture, the destination or both places by Buyer’s representative. Materials failing to meet the
requirement of this order will be held at Seller’s risk and may be returned to Seller with costs of transportation unpacking, inspection, repacking, reshipping or other
like expenses to the responsibility of the Seller.
6.
Specification Changes
Buyer shall have the right by a written order to make changes from time to time in the work to be performed on the materials to be furnished by Seller hereunder. If
such changes cause an increase or decrease in the amount due under this order or in the time required for its performance, an acceptable adjustment shall be made and
the order shall be modified in writing accordingly. Any agreement for adjustment must be asserted in writing within 10 days from when the change is ordered.
Nothing in this clause shall relieve Seller from proceeding without delay in the performance of this order as changed.
7.
Liens
All goods delivered and labor performed under this order shall be free of all liens and, if the Buyer requests, a formal release of all liens will be delivered to the Buyer.
8.
Invoice and Shipments
Invoice must contain purchase order numbers and should be mailed at the time of each shipment unless otherwise specified. If invoice is subject to cash discount, the
discount period will be calculated from the date of receipt of a correct invoice.
9.
F.O.B.
Unless otherwise agreed in writing, all delivered terms are FOB Destination and are to be prepaid. All other freight charges are to be prepaid and charged on the
invoice. If cash discount is not permitted on freight charges, then specific notation of this must be shown on the invoice.
10. Federal Tax Exemption
As a political subdivision of the State of Arizona, Maricopa County is exempt from federal excise tax.
DocuSign Envelope ID: 26A429E2-D360-4FF2-8260-1EB8B0E91D5D