CITY OF GLENDALE STC SRA SIGNED.PDF

C24- 0272
SUBRECIPIENT AGREEMENT
Jurisdiction: City of Glendale
Title: Securing the Cities (STC) Program

Section
Description
101. 
102. 
103. 
104. 
105. 
106. 
TABLE
OF CONTENTS
P. 
I. 
INTRODUCTION
Federal
Award
Information.................................................................................
2
Subrecipient Award Information..................................................................................
2
Parties to the Agreement.................................................................................... 3
Representatives of the Parties and Service of Notices.......................................
3
IndependentParty..............................................................................................
4
Conditions Precedent to Execution of This Agreement......................................
5
II. 
TERMS AND SERVICES TO BE PROVIDED
201. 
Time of Performance..........................................................................................
6
202. STC Program and Use of Grant Funds..............................................................
6
III. 
PAYMENT
301. Reimbursement of Grant Funds and Method of Payment................................
13
IV. 
STANDARD PROVISIONS
401. 
Construction of Provisions and Titles Herein....................................................
15
402. Applicable
Law, Interpretation
and Enforcement..............................................
15
403. Integrated Agreement....................................................................................... 15
404. Excusable Delays.............................................................................................
15
405. Breach..............................................................................................................
16
406. Prohibition Against Assignment or Delegation..................................................
16
407. Subcontractor Assurances..................................................... .........
16
408. Remedies for Noncompliance......................................................................... 
16
409. Termination.....................................................................................
16
410. Permits.............................................................................................................
18
411. Nondiscrimination and Affirmative Action.........................................................
18
412. Indemnification.................................................................................................
18
413. Conflict of Interest.............................................................................................
18
414. Restriction
on Disclosures................................................................................
19
415. Publications
and Use of Grantor
Markings.......................................................
19
STC Subrecipient
Agreement

416. Compliance with Applicable Regulations and Statutes..................................... 20
V. 
DEFAULTS, 
SUSPENSION, 
AND AMENDMENTS
501. 
Defaults............................................................................................................
23
502. Amendments....................................................................................................
23
503. Complete Agreement........................................................................................ 23
Execution ( Signature)................................................................................................
24
STC Subrecipient Agreement
iii

SUBRECIPIENT
AGREEMENT
BETWEEN
CITY OF GLENDALE
AND THE MARICOPA COUNTY, DEPARTMENT OF EMERGENCY
MANAGEMENT
THIS SUBRECIPIENT AGREEMENT ("Agreement" or "Contract") is made and
entered into by and between Maricopa County, through the Department of Emergency
Management (" County"), and the City of Glendale, an Arizona special district. The
County and the City of Glendale are referred to as the `Parties". 
WITNESSETH
WHEREAS, the U. S. Department of Homeland Security ("DHS"), through its
Countering Weapons of Mass Destruction Office' (" CWMD" and along with DHS, 
collectively " Grantor"), has provided financial assistance to the County through the
Grantor' s Securing the Cities Program Cooperative Agreement for the Maricopa County
region ( the "Grant") to assist the County in developing
a regional structure of law
enforcement and first responder organizations to identify, prevent and respond to
potential nuclear and radiological threats in the Maricopa County region ( the " STC
Program"); and
WHEREAS, the County was first awarded grant funding on September 25, 2020, 
to implement the Maricopa County STC Program ( Grant No. 20CWDSTC00016- 02- 01; 
C# C- 15- 21- 005- X- 00); and
WHEREAS the Grantor established the STC Program Implementation
Cooperative
Agreement (" Implementation Grant") to sustain STC programs, including
the Maricopa County region, from September 25, 2020, through October 20, 2029; and
WHEREAS, the Grantor intends to provide such financial assistance to the
County in annual budget allocations of grant funds for a period of ten ( 10) years (the
Grant Funds"), subject to the availability of funding; and
WHEREAS, the Grantor has already provided the first, second, and third
allocation of Grant Funds
to the County for a total of: $4, 050, 000,] been authorized
by
the Maricopa County. Board of Supervisors ( C- 15- 21- 005-X-01 and C- 15- 23-002-X-00), 
and
WHEREAS, the County shall annually reapply for funding for each subsequent
grantyear during the term of this Agreement, and request approval from the Maricopa
County Board of Supervisors to accept the corresponding grant award allocation; and
1 Formerly, the Domestic Nuclear Detection Office ("DNDO") 
STC Subrecipient Agreement

WHEREAS, the County has designated the Department of Emergency
Management ("
MCDEM") to provide for the proper monitoring of the funding and
administration of the Grant; and
WHEREAS, the Subrecipient has previously entered into a Memorandum
of
Understanding
or Intergovernmental
Agreement with the County memorializing
Subrecipient' s participation
in the STC Implementation
Program and the MCDEM
administration of the STC Implementation Program; and
WHEREAS, the County and Subrecipient are desirous of executing this
Agreement as authorized by the Maricopa County Board of Supervisors and Glendale
City Council to allow for the reimbursement by Grant Funds of certain personnel costs
relating to training, exercise, and drills of the Subrecipient and the use by Subrecipient
of certain County equipment purchased by Grant Funds, all in accordance with the
conditions
set forth in this Agreement, not to exceed $ 37,952. 00. 
I. 
INTRODUCTION
101. 
Federal Award Information
The " Federal
award" ( as such term is defined
in the Code of Federal Regulations
CFR"), 2 CFR §200. 38, and used in this Agreement) is the Maricopa County
Region Securing the Cities Program FAIN # 20CWDSTC00016, Assistance
listing Number # 97. 106, Federal Award Date 09/25/2020. This is nota " Research
Development" award as defined in 2 CFR § 200. 1 and 200. 332. 
The " Federal awarding agency' ( as such term is defined
in 2 CFR § 200. 1 and
used in this Agreement) is the U. S. Department of Homeland Security ("DHS"), 
through its Countering Weapons of Mass Destruction (°CWMD") Office
The County, acting through MCDEM, acts as the "pass -through entity" (as such
term is defined in 2 CFR § 200. 1 and used in this Agreement) for the subaward
of the Federal award to the Subrecipient for the benefit of the Maricopa County
Region. 
102. Subrecipient Award Information
Subrecipient hereby accepts the following subaward (" Subaward") of the Federal
award upon the terms and conditions
set forth in this Agreement: 
STC Subrecipient
Agreement
2

Subaward Amount: 
Year
Budget Period
Allocation
2
July 1, 2023 — June 30, 2024
37, 952. 00
3
July 1, 2024 — June 30, 2025
Subject to DHS funding/ County Approval
4
July 1, 2025 — June
30, 2026
Subject to DHS funding/ County Approval
5
July
1, 2026 -- June
30, 2027
Subject to DHS funding/ County Approval
6
July
1, 2027 — June
30, 2029
Subject to DHS funding/ County Approval
7
July 1, 2029 — June
30, 2029
Subject to DHS funding/ County Approval
8
July 1, 2029 — June 30, 2030
Subject to DHS funding/ County Approval
9
July 1, 2030 — June
30, 2031
Subject to DHS funding/ County Approval
Subaward Period of Performance: 
July 1, 2022, through
June 30, 2031
Match
Requirement: 
The term of this Agreement shall be the "Term" as set forth in this Section 201. 
103 Parties to the Agreement
The Parties
to this Agreement
are: 
A. 
The Maricopa County, Department of Emergency Management, having its
principal office at 5630 East McDowell Road, Phoenix, Arizona 85008; and
B. 
The City of Glendale, having its principal office at 5850 W Glendale Ave, 
Glendale, AZ 85301, 
Glendale Police Department, having its principal office at 6835 N
57th Dr, Glendale, AZ 85301. 
Glendale Fire Department, having its principal office at 11550 W
Glendale Ave, Glendale, AZ 85307. 
104. Representatives
of the Parties and Service of Notices
A. 
The representatives of the respective Parties who are authorized to
administer this Agreement and to whom formal notices, demands and
communications shall be given are as follows: 
1. 
Aimee Mankins, Emergency Operations Supervisor, 
Maricopa County Department of Emergency Management
5630 E. McDowell Road
Phoenix, Arizona 85008
602) 273- 1411
Aimee. Mankins
Marico
a. 
ov
STC Subrecipient
Agreement
3

2. 
The representative of the City of Glendale: 
Nicole Munson, Emergency
Manager
City of Glendale
11550 W Glendale
Ave
Glendale, AZ 85307
623- 872- 5023
nmunsonA-glendaleaz. corn
B. 
Formal notices, demands and communications to be given hereunder by
either party shall be made in writing and may be affected by personal
delivery or r certified
mail, postage prepaid, return receiptrequested
and
shall be deemed communicated as of the date of mailing, or by
commercial courier service is delivered over a receipt. 
C. 
If the name of the person designated to receive the notices, demands or
communications
or the address of such person is changed, written notice
shall be given, in accordance with this section, within five business days of
said change, and such change shall be effective without the need to follow
any processes set forth in the Agreement for amendment to same. 
105. Independent Party
Subrecipient
is acting hereunder as an independent party, and not as an agent or
employee of the County. No employee of Subrecipient is, or shall be, an
employee of the County by virtue of this Agreement, and Subrecipient shall so
inform each employee organization and each employee who is hired or retained
under this Agreement. Subrecipient shall not represent or otherwise hold out
itself or any ofits directors, officers, partners, employees, or agents to be an
agent or employee of the County by virtue of this Agreement. The provisions of
this Section 103 shallnot apply to Subrecipient if it is a proprietary department of
the County. 
106. Financial
Audit/ Programmatic
Monitoring
The Subrecipient agrees to comply with the record - keeping requirements and
other requirements of A. R.S. 35- 214 and 35-215. 
A. In addition, in compliance with the Federal Single Audit Act (31 USC 7501- 
7507) as amended by the Single Audit Act Amendments of 1996 ( P. L. 104- 
156) and 2 C. F. R. 200. 501, the Subrecipient
must have a Single Audit or
program specific audit conducted in accordance with 2 C. F. R. 200 (Uniform
Administrative
Requirements, 
Cost Principles, and Audit Requirements
for
Federal Awards) if the Subrecipient
expends $ 750,000 or more from Federal
awards in its previous fiscal year. If the Subreciplent has expended more than
750, 000 in Federal dollars, a copy of the Subrecipient' s single audit or
program specific audit report for the previous fiscal year and subsequent fiscal
STC Subrecipient
Agreement
4

years that fall within the period of performance is due annually to MCDEM
within nine ( 9) months of the Subrecipient' s fiscal year end. 
B. Failure to comply with any requirements imposed as a result of an audit will
suspend reimbursement by MCDEM to the Subrecipient until the Subrecipient
is in compliance with all such requirements. Additionally, the Subrecipient will
not be eligible for any new awards until the Subrecipient is in compliance with
all such requirements. 
THIS SECTION
IS INTENTIONALLY
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STC Subrecipient Agreement
5

11. 
TERM AND SERVICES
TO BE PROVIDED
201. Time of Performance
The term of this Agreement shall be from July 1, 2023, through June 30, 2024 ( the
Term"). Subrecipient shall cooperate with the County and Grantor in completing
any necessary close out activities in connection with the Grant. 
202. STC Implementation Pro
ram and Use of Grant Funds
A. 
STC Implementation Program Participation
Subrecipient and the County previously entered into that certain
Memorandum of Understanding setting forth certain terms and conditions
of Subreciplent's participation in the STC Implementation Program (the
MOU"). As a participating agency in the STC Program, Subrecipient shall
be reimbursed through Grant Funds for certain training, exercise, and drill - 
related personnel expenses and Subrecipient shall have useof certain
equipment purchased with Grant Funds, all in accordance with the terms
and conditions of the Grant, this Agreement and the policies and
procedures of the STC Implementation Program. In consideration
therefore, Subrecipient agrees as follows: 
1. 
Subrecipient shall comply with the terms and conditions of the
MOUand this Agreement, and the policies and procedures of the
STC Program as may be approved and adopted by the MCDEM
Approval Authority ( as may be required) and/ or the Executive
Committee
in the STC Program. 
2. 
Subrecipient shall comply with the applicable Requirements (as
such term is defined in Section 414) of the Grant and any
Requirements promulgated
by MCDEM in connection withthe
administration of the Grant, including, without limitation, 
Requirements related to the reimbursement and auditing of
expenses related to the use of Grant Funds and the procurement
and use of all equipment, services and items purchased with Grant
Funds. 
3. 
Subrecipient shall designate an authorized representative to attend
all Executive Committee
meetings of the STC Program and shall
designate appropriate subject matter expert representatives to
attend subcommittee
meetings of the STC Program. Subrecipient
shall make good faith efforts to minimize any absence of its
representatives at such meetings and to remain in good standing. 
Excessive absences in Executive Committee Meetings could
impact the partner' s standing and prioritization in training, funding, 
and equipment, unless communicated with Program staff. 
STC Subrecipient Agreement
6

4. 
Through its representatives to the STC Implementation
Program, 
Subrecipient shall work with other participating agencies in the STC
Implementation Program in developing and updating the following
plans for the STC Program: ( a) Operations
Plan, ( b) Integrated
Preparedness
Plan, ( c) Equipment Plan, and ( d) Information
Exchange Plan ( collectively, the "Plans"). Subrecipient shall assist
MCDEM in developing and executing the scope of projects
associated with the Plans. Subrecipient shall also collaborate with
other participating agencies in the STC Program to develop
appropriate implementation and sustainment plans as needed. 
5. 
Subrecipient shall collaborate in good faith with other participating
agencies in the STC Program in developing various protocols that
will be adopted by the participating agencies of the STC Program. 
Such protocols shall include protocols for the detection, collection, 
dissemination, screening and reportingof information regarding
possible radiological and nuclear threats orincidents in the
Maricopa County region. Such protocols shall involve the
notification of such threats or incidents to the Arizona Counter
Terrorism
Information
Center ( ACTIC), Federal Bureau of
Investigation, U. S. Department of Homeland Security Countering
Weapons of Mass Destruction, and the United States Department
of Energy. 
6. 
Subrecipient shall complete any required trainings, drills, and
exercises as set forth in the Integrated Preparedness Plan that is
adopted by the STC Program and as may be required by the
Grantor. Subrecipient shall timely complete and submit to MCDEM
any forms and reports required by CWMD under the Grant in
connection with Subrecipient' s activities as a participant in the STC
Program, including activities involving incident reporting, training, 
exercise, and operations. 
7. 
Subrecipient shall not be reimbursed by Grant Funds or the County
for any expenses incurred by it which is not approved by MCDEM
and the Grantor and which is not strictly set forth in the budget for
use of Grant Funds in the STC Implementation
Program as such
budget is approved by MCDEM and the Grantor. Subrecipient shall
provide requested information to MCDEM to assist in the
development of such budget by, without Iimitation, submitting
relevant cost information associated with proposed budget items. 
Subrecipient personnel attending training must complete
the training within the Center for Radiological Nuclear
Training - Counter Terrorism
Operation
Support ( CTOS) 
course requirements for the Subrecipient to receive funding
reimbursement. 
STC Subrecipient
Agreement
7

8. 
In order to build and maintain a cadre of instructors, certain travel
is allowed, if deemed necessary by MCDEM for the STC
implementation. Travel and related costs are required to be
approved by MCDEM and CWMD, prior to booking. Travel
arrangements are required to be completed by the Subrecipient for
approved travel. Travel costs must follow local, county, and federal
guidelines, including per diem costs for lodging and meal, 
incidentals, and expenses. A cost analysis is required to be
submitted to MCDEM prior to approval of travel. 
9. 
The Subrecipient is eligible for reimbursement for overtime or
backfiil, for instruction time for cadre instructor(s), who have
completed CTOS Train the Trainer, and remain in good standing, 
employed by the Subrecipient. Prior to the training, the instructor is
required to submit a training request and receive approval from
MCDEM
for the course. 
Reimbursement for cadre instructors is allowable up to 12
hours for Primary Screener Course. 
B. 
Marico
a County Department of Emergency Management Responsibilities
MCDEM, as teprimary applicant and recipient of the Grant, is the sole
fiscal agent and lead agency with regards to the use of Grant Funds in the
STC Program and all fiscal and administrative matters (including the
procurement of any services, goods, or equipment) regarding the use of
Grant Funds shall be managed and overseen by MCDEM. Subrecipient
shall cooperate in good faith with MCDEM duties as fiscal agent and lead
agency of the Grant, such duties to include, without limitation, the
following: 
1. 
Administration of the STC Program and the Grant,including the
managing all fiscal operations and procurement activities
involving Grant Funds. 
2. 
Development
and submission
of applications
to the Grantor for
annual allocations of Grant Funds and serving as the primary point
of contact for the STC Program with the Grantor. 
3. 
Development
of annual budgets for use of Grant Funds in the STC
Program. 
4. 
Coordination of the distribution and licensing to Subrecipient of
STC Program equipment, source materials, and training and
exercise
schedules. 
5. 
Periodic inspections and audits of all STC Program related
materials, equipment, records, documents, and other assets
STC Subrecipient Agreement
8

acquired by or related to the use of Grant Funds which may be in
the possession or control of the Subrecipient. Maricopa County
requires that each fiscal year employees visually inspect any
assets over $5, 000. 00. 
C. 
Reimbursement
of Training & Exercise -Related Personnel Expenses
As a participant in the STC Program, Subrecipient shall ensure that its
designated representatives attend all training and exercises as required
by the Grantor and as set forth in the STC Program' s Integrated
Preparedness Plan ( IPP) formerly known as the Multi -Year Training and
Exercise Plan (" MYTEP") as adopted by a majority of the STC Program
participants. Subrecipient shall have the right to participate in the
development of the IPP through the participation of its designated
representatives in the STC Program Training & Exercise subcommittee
tasked with the development of the IPP. 
All Grant Funds allocated to the Subrecipient under this Agreement shall
be disbursed ONLY for reimbursement of Subrecipient' s personnel
expenses associated with the attendance and participation of
Subrecipient's designated representatives in any IPP training and/or
exercise. All such reimbursements
shall be in strict accordance
with the
STC Program budget for training and exercise reimbursement as
approved by the Grantor and MCDEM. Further, any such reimbursement
shall be strictly limited to backfill or overtime costs directly resulting from
Subrecipient' s designated representatives' attendance and participation
at such IPP training and/ or exercise and shall be reimbursed at a rate and
amount as approved by MCDEM and the Grantor (" Training
Reimbursement"). 
Subrecipient shall prepare, track, maintain and submit
to MCDEM originally executed timesheets, timekeeping documents, and
any other supporting documentation, all in a form and manner as
approved by MCDEM and all as necessary to fully and accurately
evidence time expended by Subrecipient's designated representatives in
attending approved IPP trainings and/or exercises and the allowable
expenses incurred by Subrecipient in connection with such attendance
Expense
Documentation"). 
All such Expense Documentation
shall
satisfy applicable Federal, State and County audit and review standards
and requirements and shall be prepared at the sole expense and
responsibility of Subrecipient. MCDEM may request, in writing, changes
to the content and format of such documentation at any time and it
reserves the right to request additional supporting documentation to
substantiate costs that are to be reimbursed with Grant Funds. All
Expense Documentation must be submitted to MCDEM within thirty (30) 
days after attendance/participation at the applicable IPP training and/or
exercise in order to be eligible for reimbursement
with Grant Funds. All
reimbursable trainings, exercises, and drills, must be completed by May
1st, unless a later date is approved by MCDEM, to allow for payment
processing prior to the end of each fiscal year (June 30th) 
STC Subrecipient
Agreement
9

D. 
Equipment and Materials Purchased with Grant Funds
The procurement of all equipment and materials acquired with Grant
Funds (" Equipment") shall be the sole responsibility of MCDEM, and title
to such Equipment shall vest in MCDEM as the primary recipient of Grant
Funds. Equipment selected for purchase by the County with Grant Funds
shall be in accordance with the STC Program Equipment Plan. 
Subrecipient shall have the right to participate in the development of such
Equipment Plan through the participation of its designated representatives
in the STC Program Equipment subcommittee tasked with the
development of the Equipment Plan. As a participant in the STC Program, 
Subrecipient shall have the opportunity to use certain selected Equipment
for Subrecipient' s activities
in the STC Program
on a license -to -use basis
with title remaining with MCDEM (" License"), the selection of such
Equipment to be made by a majority of the STC program participants and
the DHS CWMD and MCDEM Approval Authority. In the event
Subrecipient is granted a License to use any Equipment, such License is
made on the following terms: 
1. 
Subrecipient shall be solely responsible for taking possession and
transporting the Equipment from the County designated location to
Subrecipient' s premises and properly installing the Equipment for
use at the Subrecipient' s location approved by MCDEM. 
Subrecipient shall be solely responsible for removing the
Equipment from Subrecipient' s premises and returning it to the
County' s designated location. 
2. 
Subrecipient shall be liable to the County for any and all liabilities, 
damages, claims and/ or losses of any nature whatsoever arising
out of, or related to, Subrecipient' s use and possession of the
Equipment. For purposesof this Agreement, Subrecipient' s
possession of the Equipment shall commence at the time
Subrecipient is given possession of theEquipment at a designated
County location where the Equipment is stored and shall continue
until such Equipment is returned into the possession of the County
at the designated County location where the Equipment is to be
returned for County storage. 
3. 
Subrecipient shall properly maintain, safeguard, and inventory the
Equipment in accordance with procedures prescribed and approved
by MCDEM, the STC Program Equipment Plan, and the regulations
of the Grant, including the provisions set forth in 44 Code of
Federal Regulations ( CFR) Section 13. 32( d). Proper maintenance
shall include all calibration and repair of the Equipment necessary
to maintain the Equipment in good working order. All maintenance, 
calibration, and repair ("Maintenance") of
the Equipment
shall be coordinated
through
MCDEM, shall require
its prior written approval, and shall be undertaken only by
STC Subrecipient
Agreement
10

appropriately licensed personal authorized and deemed qualifiedby
MCDEM. 
4. 
Subrecipient shall timely and properly install the Equipment at
Subrecipient' s location as agreed to by MCDEM. Subrecipient
shall operate and use the Equipment strictly in connection with its
activities in the STC Program and in a manner as approved by
MCDEM. 
Subrecipient shall limit access to the Equipment
including access for maintenance
and inspections) to personnel, 
time, place, and manner as
authorized in writing in advance by the MCDEM. Subrecipient shall
not remove or cease operation of the Equipment from its pre - 
approved location without prior written authorization
from MCDEM. Any replacement of the Equipment shall be
coordinated through MCDEM and shall require MCDEM' s prior
written approval, and Subrecipient' s use of such replacement
Equipment shall be subject to the same License terms as set forth
herein. 
5. 
Subreciplent shall utilize a database inventory for the purpose of
tracking Subrecipient's Equipment. Subrecipient shall enter and
update information and data related to the use and maintenance of
the Equipment as required by MCDEM, including information and
data regarding the Equipment' s location, operations, audits, 
inspections, maintenance, calibration, repair, and replacement
activities. 
6. 
MCDEM and the Grantor shall have the right to access and inspect
the Equipment at Subrecipient' s location at any time as may be
deemed necessary by MCDEM and/ or the Grantor. Such access
and inspection rights shall also include regularly scheduled
monitoring visits by MCDEM. Subrecipient shall cooperate with
MCDEM in coordinating
all such monitoring visits. Madcopa
County requires that each fiscal year employees visually inspect
any assets over $ 5, 000. 00. 
7. 
In the event that any activities in connection with the Equipment
require the services of a third -party vendor, the procurement of
such services shall be executed solely by MCDEM. In no event
shall any expenses incurred in connection with any activities of the
Equipment (maintenance, installation, removal, replacement or
otherwise) be reimbursed
with Grant Funds if such activities are
undertaken on any equipment other than Equipment as so defined
in this Agreement or if such activities are undertaken without the
prior written consent of MCDEM and in a manner inconsistent with
the provisions set forth in this Agreement. 
8. 
This Equipment License may be terminated ( a) upon Subrecipienfs
STC Subrecipient
Agreement
11

breach of any of the License terms set forth herein, ( b) upon
Subrecipient' s breach of any terms of this Agreement or the terms
of the MOU, ( c) upon Subrecipient' s withdrawal or termination of
participation from the STC Program, ( d) or at any timeat the sole
discretion of MCDEM upon thirty (30) days written notice. Within
thirty (30) days from the date the License is terminated, 
Subrecipient shall return the licensed Equipment to the County at
the County' s designated location. 
E. 
Source Materials
As part of the STC Program, MCDEM has or will obtain certain exempt
radiological materials for use in training and exercise activities ("Source
Materials") related to the STC Implementation Program. These Source
Materials may be stored at various sites controlled by participating
agencies in the STC Program. If a site controlled by the Subrecipient is
selected to store Source Materials, Subrecipient agrees to comply with
STC Program requirements regarding certification and training of
Radiation Safety Officers and State of Arizona Department of Health
Services or other applicable regulations regarding the handling, storage, 
and security of Source Materials. MCDEM shall work cooperatively with
Subrecipient to execute any agreements or instruments necessary to
allow for the proper handling, storage, security and use of Source
Materials at Subrecipient's site( s) in connection with the STC Program. 
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STC Subrecipient
Agreement
12

III. 
PAYMENT
301. 
Reimbursement of Grant Funds and Method of Payment
A. 
The MCDEM shall disburse to Subrecipient its total allocated Grant
amount of Amount $37,952.00 to reimburse Subrecipient for personnel
expenses incurred in connection with STC Program training and exercise
activities as described in Section 202 above. Such Grant amount
represents the total reimbursement
amount allocated to Subrecipient
and
approved by MCDEM and the Grantor for Budget Period 2 The
disbursement
of such funds shall be made on a reimbursement
basis only
and the distribution of training and equipment is decided on by the
partner's leadership and not by MCDEM Program Staff. 
B. 
Subrecipient shall prepare, maintain, and provide to the County invoices
requesting payment as well as purchase orders, proof of delivery, proof of
payment and payroll records, timesheets, receipts, and any other
supporting documentation necessary to describe the expenditure of funds
fully and accurately for which reimbursement from Grant Funds is sought
under this Agreement. All such supporting documentation shall satisfy
applicable Federal, State and County audit and review standards and
requirements. Such documentation shall be prepared at the sole expense
and responsibility of the Subrecipient, and the County will not reimburse
the Subrecipient for any costs incurred for such preparation. The County
may request, in writing, changes to the content and format of such
documentation at any time, and the County reserves the right to request
additional supporting documentation to substantiate costs incurred at any
time. 
C. 
Payment of final invoices shall be withheld by the County until
MCDEM has determined that Subrecipient has turned in all supporting
documentation and satisfied the requirements of this Agreement. 
D. 
It is understood that the County makes no commitment to fund this
Agreement beyond the terms set forth herein. Funding for all Budget
Periods of this Agreement is subject to the continuing availability to the
County of federal funds for this program from the Grantor. The
Agreement may be terminated immediately by the County upon written
notice to Subrecipient of such loss or reduction of Federal grant funds. 
E. 
Final Reimbursement Requests for this Subaward must be received by
the County no later than thirty ( 30) days prior to the end of the Term to
allow the County sufficient time to complete close- out activities for this
Subaward (the "Reimbursement Deadline"). Any Reimbursement
Request submitted after the Reimbursement
Deadline shall be rejected
unless approved by MCDEM in advance of the Reimbursement Deadline. 
STC Subrecipient Agreement
13

G. 
Jurisdiction must stay in compliant with Mancopa County single audit
requirements. 
H. 
STC Partners are required to notify the MCDEM of their anticipated
training plans to spend their remaining budget by March 1, 2023. Excess
and unplanned funding may be reallocated to other STC Partners based
on their Fully Operational Capability ( FOC) goals or to address shifting
operational
needs. Funding reallocations
will not negatively impact future
Sub -Recipient budgets, as the priority will remain to provide the STC
Partners with appropriate funding to achieve their FOC training goals. 
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STC Subrecipient Agreement
14

IV. 
STANDARD PROVISIONS
401
Construction
of Provisions and Titles Herein
All titles, subtitles, or headings in this Agreement have been inserted for
convenience and shall not be deemed to affect the meaning or construction of
any of the terms or provisions hereof. The language of this Agreement shall be
construed according to its fair meaning and not strictly for or against either party. 
402. Applicable Law Interpretation and Enforcement
Each party's performance hereunder shall comply with all applicable laws of the
United States of America, the State of Arizona, the Maricopa County, including
but not limited to, laws regarding health and safety, labor and employment, wage
and hours and licensing laws which affect employees. This Agreement shall be
enforced and interpreted under the laws of the State of Arizona without regard to
conflict of law principles. Subrecipient shall comply with new, amended, or
revised laws, regulations, and/or procedures that apply tothe performance of this
Agreement. 
In any action arising out of this Agreement, Subrecipient consents to personal
jurisdiction, and agrees to bring all such actions, exclusively in state and federal
courts located in Maricopa County, Arizona. 
If any part, term, or provision of this Agreement shall be held void, illegal, 
unenforceable, or in conflict with any law of a federal, state, or local government
having jurisdiction over this Agreement, the validity of the remaining parts, terms
or provisions of this Agreement shall not be affected thereby. 
403. Integrated Agreement
This Agreement, together with the Grant and all federal rules, regulations and
requirements applicable to the Grant, sets forth all of the rights and duties of the
parties with respect tothe subject matter hereof, and replaces any and all
previous agreements or understandings, whether written or oral, relating thereto. 
This Agreement may beamended only as provided for herein. 
404. Excusable Delays
In the event that performance on the part of any party hereto shall be delayed or
suspended as a result of circumstances beyond the reasonable control and
without the fault and negligence of said party, none of the parties shall incur any
liability to the other parties as a result of such delay or suspension. 
Circumstances deemed to be beyond the control of the parties hereunder shall
include, but not be limited to, acts of God or of the public enemy; insurrection; 
acts of the Federal Government or any unit of State or Local Government in
STC Subrecipient Agreement
15

either sovereign or contractual capacity; fires; floods; epidemics; quarantine
restrictions; strikes, freight embargoes
or delays
in transportation; 
to the extent
that they are not caused by the party's willful or negligent acts or omissions and
to the extent that they are beyond the party's reasonable control. 
405. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or
agreement set forth herein, or should any representation
made by it be untrue, 
any aggrieved party may avail itself of all rights and remedies, at law or equity, 
in the courts of law. Said rights and remedies are cumulative of those provided
for herein except thatin no event shall any party recover more than once, suffer
a penalty or forfeiture, or be unjustly compensated. 
406. Prohibition Against Assignment or Delegation
Subrecipient may not, unless it has first obtained the written permission of the
County: 
A. 
Assign or otherwise alienate any of its rights hereunder, including the right
to payment; or
B. 
Delegate, subcontract, or otherwise transfer any of its duties hereunder. 
407. Subcontractor Assurances
Subrecipient shall contractually obligate all of its contractors, subcontractors and
vendors funded by Subaward funds as may be required to ensure that
Subrecipient can comply with all of the Requirements and other provisions of this
Agreement. 
408. Remedies for Noncompliance
Subrecipient
acknowledges
and agrees that, in the event Subrecipient
fails to
comply with the terms and conditions of this Agreement, the Federal awarding
agency orthe County shall have the right to take one or more of the actions set
forth in 2 CFR § 200. 339. 
Subrecipient shall be granted the opportunity to object to and challenge the
taking of any remedial action by the Federal awarding agency or the County
in accordance with the provisions set forth in 2 CFR § 200. 341. 
409. Termination
Any obligation todisburse to or reimburse Subrecipient in connection thereto, 
may be terminated in whole or in part by the Federal awarding agency or the
County as set forth in 2 CFR §200. 340. Subrecipient shall have the right to
terminate the Subaward onlyas set forth in 2 CFR § 200. 340. In the event the
Subaward is terminated, all obligations and requirements of this Agreement and
STC Subrecipient
Agreement
16

the Grant shall survive and continue in full force and effect in connection with
any portion of the Subaward remaining prior to such termination, including, 
without limitation, the closeout andpost closeout requirements set forth in this
Agreement. 
A. Termination
for Convenience
County may terminate this Contract for County' s convenience at any
time by providing Subrecipient thirty (30) days written notice. Upon
receipt of the notice of termination, Subrecipient shall immediately act
not to incur any.additional obligations, costs, or expenses, except as
may be necessary to terminate its activities. County shall pay
Subrecipient
its reasonable and allowable costs through the effective
date of termination and those reasonable and necessary costs
incurred by Subrecipient to effect the termination. Thereafter, 
Subrecipient shallhave no further claims against the County under
this Contract. 
B. Termination for Cause
If Subrecipient fails to perform any of the provisions of this
Agreement or so fails to make progress as to endanger timely
performance of this Agreement, County may give Subrecipient
written notice of the default. County' s default notice will indicate
whether the default may be cured and the time period to cure the
default to the sole satisfaction of County. Additionally, County' s
default notice may offer Subrecipient an opportunity to provide
County with a plan to cure the default, which shall be submitted to
County within the time period allowed by County. At County' s sole
discretion, County may accept or reject Subreciplent' s plan. If the
default cannot be cured or if Subrecipientfails to cure within the
period allowed by County, then County may terminate this
Agreement due to Subrecipient' s breach of this Agreement. 
2. If a federal or state proceeding for relief of debtors is undertaken by
or against Subrecipient, or if Subrecipient makes an assignment for
the benefit of creditors, then County may immediately terminate
this Contract. 
3. If Subrecipient engages in any dishonest conduct related to the
performance or administration of this Contract or violates
County' s laws, regulations or policies relating to lobbying, then
County may immediately terminate this Contract. 
4. The rights and remedies of County provided in this section shall not
be exclusive and are in addition to any other rights and remedies
provided by law or under this Contract. 
STC Subrecipient
Agreement
17

5. This Agreement is subject to cancelation pursuant to A.R.S. § 38- 
511. 
C. In the event that this Contract is terminated, Subrecipient shall
immediately notify all employees and Subcontractors, and shall notify
in writing all other parties contracted with under the terms of this
Contract within five working days of the termination. 
410. Permits
Subrecipient
and its directors, officers, agents, employees, and
contractors/ subcontractors, to the extent allowed hereunder, shall obtain, and
maintain all licenses, permits, certifications and other documents necessary for
Subrecipient' s performance hereunder and shall pay any fees required therefor. 
Subrecipient shall immediately notify the County of any suspension, 
termination, lapses, non -renewals, or restrictions of licenses, permits, 
certificates, or other documents. 
411. 
Nondiscrimination
and Affirmative Action
Subrecipient shall comply with the applicable nondiscrimination and affirmative
action provisions of the laws of the United States of America, the State of
Arizona, and the County of Maricopa. In performing this Agreement, the
Subrecipient shall not discriminate in its employment practices against any
employee or applicant for employment
because of such person' s race, religion, 
national origin, ancestry, sex, sexual orientation, age, physical disability, mental
disability, marital status, domestic partner status, or medical condition. The
Subrecipient shall comply with Executive Order 11246, entitled " Equal
Employment Opportunity", as amended by Executive Order 11375, and as
supplemented in Department of Labor regulations (41 CFR Part.60). Any
subcontract entered into by the Subrecipient relating to this Agreement, to the
extent allowed hereunder, shall be subject to the provisions of this paragraph. 
412. Indemnification
Each of Parties (as "Indemnitor") shall defend, indemnify and hold harmless the
other Party (as "Indemnitee") from and against any and all claims, losses, liability, 
costs, or expenses of any nature whatsoever ( including reasonable attorney' s
fees) ( hereinafter collectively referred to as "Claims") arising out of the
performance or failure to perform under the Agreement. 
413. Conflict of Interest
A. 
Subrecipient shall establish safeguards to prohibit employees from using
their positions for a purpose that constitutes, or presents the appearance
of, personal or organizational conflict of interest, or personal gain for
themselves or others, particularly those with whom they have family, 
business, or other ties. Subrecipient covenants that none of its directors, 
STC Subrecipient
Agreement
18

officers, employees, or agents shall participate in selecting, or
administrating any subcontract supported ( in whole or in part) by Federal
funds where such person is a director, officer, employee or agent of the
subcontractor; or where the selection of subcontractors
is or has the
appearance
of being motivated
by a desire for personal gain for
themselves or others such as family business, etc.; or where such person
knows or should have known that: 
1. 
A member of such person' s immediate family, or domestic partner
or organization
has a financial interest in the subcontract. 
2. 
The subcontractor is someone with whom such person has or is
negotiating any prospective employment; or
3. 
The participation of such person would be prohibited if such
person were a public officer, because such person would have
a " financial or other interest" in the subcontract. 
414. Restriction
on Disclosures
and Confidentiality
Subrecipient shall keep all information exchanged or provided through the STC
Program strictly confidential, including any confidential, proprietary, or non- 
public information, including sensitive security information ( as defined by 49 CFR
Part 1520). Subrecipient shall discuss with County in good faith whether it is
necessary or desirable to disclose any particular information, and if so, to whom. 
In the event Subrecipient receives a request from a third party for information
provided to them as part of the STC Program, Subrecipient shall afford the
County and the other participants of the STC Program an opportunity to seek an
appropriate
protective
order. 
415. Publications
and Use of Grantor Markings
All publications created or published with funding under this Grant shall
prominently contain the following statement: " This document was prepared
under a grant from FEMA' s Grant Programs Directorate, U.S. Department of
Homeland Security. Points of view or opinions expressed in this document are
those of the authors and do not necessarily represent the official position or
policies of FEMA' s Grant Programs Directorate or the U.S. Department of
Homeland Security." Subrecipient
shall comply with requirements
to
acknowledge Federal funding when issuing statements, press releases, 
requestsfor proposals, bid invitations, and other documents describing projects
or programs funded in whole or in part by Grant Funds. 
Subrecipient shall obtain Grantor approval prior to using Grantor seal( s), logos, 
crests or reproductions of flags or likenesses of Grantor agency officials, 
including the use of the United States Coast Guard seal, logo, crests or
reproductions
of flags or likenesses of Coast Guard officials. 
416. Compliance with Applicable
Regulations
and Statutes
STC Subrecipient Agreement
19

Subrecipient shall comply with all terms and conditions set forth in this
Agreement, which includes all guidance, regulations and requirements of the
Federal awarding agency that are applicable to a recipient and/or subrecipient of
a Federal award or grant. Such requirements
are set forth in the following
documents
and incorporated
herein by this reference: (
1) Department
of
Homeland Security FY 2020 Homeland Security Grant Program Notice of
Funding Opportunity (" DHS
NOFO"), ( 2) FY 2020 DHS Standard Terms and
Conditions (" DHS Standard
Conditions"), the Cooperative
Agreement
Terms
and
Conditions ( FY 2020) and any Continuation Terms and Conditions issued by the
DHS Grants and Financial
Assistance
Division
in connection
with the Grant
collectively attached hereto as Exhibit E), and ( 3) the cost principles, uniform
administrative requirements and audit requirements for federal grant programs as
housed in Title 2, Part 200 of the CFR and in updates issued by the Office of
Management
and Budget (" OMB") on hftp:/// www.whitehouse.gov/omb/. 
These Requirements
also include, without limitation, the following: 
A. 
USA Patriot Act of 2001
Subrecipient shall comply with the applicable Requirements of the Uniting
and Strengthening
America by Providing Appropriate
Tools Required
to
Intercept and Obstruct Terrorism Act ( USA PATRIOT Act), which amends
18 U. S. C. §§ 175- 175c, which, among other things, prescribes criminal
penalties for possession of any biological agent, toxin or delivery system
not justified under the regulations and which establishes restrictions on
access to specified materials. 
B. 
Drug -Free Workplace Requirements
Subrecipient shall comply with applicable Requirements
related to
maintaining a drug -free workplace, including the Drug -Free Workplace Act
of 1988 ( 41
U. S. C. § 701 et seq.), codified in 2 CFR 3001. Subrecipient
shall execute and submitto the County concurrent with the execution of
this Agreement the Certification Regarding Drug Free Workplace
Requirements Subrecipient shall also notify the County if an employee of
the Subrecipient is convicted of violating a criminal drug statute. Failure to
comply with these requirements may be cause for debarment. 
C. 
Suspension and Debarment Requirements
Subrecipient shall comply with the applicable Requirements
set forth in
Executive Orders 12549 and 12689, which provides protection against
waste, fraud, and abuse by debarring or suspending those persons
deemed irresponsible in their dealings with the Federal government. 
D. 
Requirements of Collection and Use of Personally Identifiable Information
Subrecipient shall comply with applicable Grantor guidelines regarding the
STC Subrecipient Agreement
20

handling of Personally Identifiable Information ( PII), as required by OMB
M- 07- 16 and as set forth in DHS Handbook for Safeguarding Sensitive
P11, 
which
can be found
at
his://www.dhs.gov/sites/default/files/publications/ Handbook%20for% 20S
afeguardinq%
20Sensitive% 20PII
O. pdf. In collecting P11, Subrecipient
shall have a publicly available privacy policy that describes what PII it
collects, how it plans to use the PII, whether it shares PII with third parties, 
and how individuals may have their PII corrected where appropriate. 
Subrecipient may find DHS Privacy Impact Assessments, guidance and
templates
online at
hftp:// www. dhs. gov/ xlibra[ y/assets/ privacy/ privacy
pis guidance
iune201
O. pdf and at
hftp://www. dhs.gov/xlibrary/ assets/ privacy/ privacy
pia template. pdf, 
respectively. 
E. 
Terrorist Financing Prohibition
Subrecipient shall comply with all Executive Orders and other
Requirements which prohibit transactions with, and the provision of
resources
and support to, Individuals
and organizations
associated
with
terrorism. 
These Requirements include, without limitation, EO 13224. 
F. 
Inventions, Patents, Copyrights and Data Rights Requirements
When copyrightable material (" Material") is first produced or
developed as part of a project funded by Grant Funds, the Grantor, 
at its discretion, may copyright the Material. If the Grantor declines
to copyright the Material, the Grantor and the County shall have an
unencumbered right, and a non-exclusive, irrevocable, royalty -free
license, to reproduce, display, publish, disseminate, perform, 
prepare derivative works or otherwise
use, and authorize others to
use, for all government purposes: ( a) any Material so produced
or
developed
and ( b) any rights of copyright to which Subrecipient
purchases ownership with Grant Funds. Subrecipient shall affix the
applicable copyright notices of 17 U. S. C. § 401 or §402 and an
acknowledgement of government sponsorship ( including Grant
award number) to any Material first produced or developed under
this Grant. All publications produced with funding from Grant
Funds which are submitted for publication in any magazine, journal, 
or trade papers shall carry statements of acknowledgment and
disclaimers as required by the Grantor under the Grant
Requirements. 
2. 
The Grantor shall have unlimited rights or copyright license to any
data first produced or delivered under this Agreement or to any
scientific, technical, or other copyright work based on or containing
data first produced under this Agreement, including those works
published in academic, technical, or professional journals, 
STC Subrecipient
Agreement
21

symposiaproceedings, 
or similar
works. " Unlimited rights" means
the right touse, disclose, reproduce, prepare derivative works, 
distribute copies to the public, and perform and display publicly, or
permit others to do so. Where the data are not first produced under
this Agreement or are published copyrighted data with the notice of
17
U. S. C. Section 401 or 402, the Grantor acquires the data under a
copyright license as set forth in 48 CFR 27. 404( f)(2) instead of
unlimited
rights. ( 48 CFR 27. 404( a)). 
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STC Subrecipient
Agreement
22

V. 
AMENDMENTS
500. Amendments
Any change in the terms of this Agreement, including changes in the services to
be performed by Subrecipient, and any increase or decrease in the amount of
compensationlallocation
which are agreed to by the County and Subrecipient
shall be incorporated into this Agreement by a written amendment properly
executedand signed by the person authorized to bind the parties thereto. 
Subrecipient agrees to comply with all future County Directives, or any rules, 
amendments or requirements promulgated by the County affecting this
Agreement. 
STC Subrecipient Agreement
23

IN WITNESS WHEREOF, the County and Subrecipient have caused this Agreement
to be executed by their duly authorized representatives. 
MARICOPA
COUNTY: 
CITY OF GLENDALE: 
By: 
By: [/" 
4
Jack Sellers, Chairman
of Board
of
Kevin Phelps, Ci y Manager
Supervisors
Date: 
Date: 
ATTEST: 
ATTEST: 
Clerk of the Board
City/Town Clerk
By: 
By: 
Ju ie K. Bower
Juanita
Garza
Date: 
Date: 
COUNTY
ATTORNEY: 
CITY ATTORNEY: 
By: 
By: 
hael D. Bailey
Date: 
Date: 
STC Subrecipient Agreement
24