CTR043100 IGA W AIF ADHS HIV SURVEILLANCE A3.PDF

sy AL uted original to

Sypervisors

1/26/22

Agenda Item Id: 208633

Item Title

AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR CLINICAL SERVICES
CAPACITY PROGRAM

C Number: C-86-19-057-3-05

Action Requested:

Approve additional funds for the Intergovernmental Agreement (IGA) Contract No. CTRO43100, HIV
Surveillance Capacity Expansion Program, between Arizona Department of Health Services (ADHS) and
Maricopa County by and through its Department of Public Health (MCDPH). The additional amount is
$12,563.37 for a total not-to-exceed amount of $204,563.37 for the budget period January 1, 2022
through December 31, 2022. The term of the original contract is April 1, 2019 to March 31, 2024.

This was a new IGA with a 5 year term. It may reoccur but it is uncertain. Neither cash nor in-kind match
is required and the need for ongoing cash contributions is not anticipated. The grant award services are
not a mandated function. This was not a competitive process.

The Department of Public Health’s indirect rate for FY 2022 is 17.97%. Total indirect expenses are
estimated to be $1,914 all of which is recoverable. All program costs are allocated to the grant so there
should be no additional burden on the department’s operating budget.

Additional Information:

Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and
therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not
alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to
A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant
through a future reconciliation.

To address increased HIV case investigations and data needs, MCDPH works with ADHS to improve
timeliness and completeness of HIV and AIDS cases and improve data quality used to analyze and
identify sources of infection and outbreaks. This will allow more accurate characterization of the impact
of disease, to conduct investigations, to cultivate public awareness of disease impact, to target
prevention strategies, and to utilize related departmental and community resources.

Item Notes:

Is there a Financial Impact?
No

General Item Information
Department: Public Health
Contact Name: Barbara Lu
Meeting Date: 1/26/2022 9:30 AM - Formal

C-86-19-057-3-05

ARIZONA DEPARTMENT OF

INTERGOVERNMENTAL AGREEMENT (IGA) HEALTH SERVICES
OFFICE OF PROCUREMENT
Amendment 150 N. 18" Ave Suite 530

Phoenix, Arizona 85007

Procurement Officer
Anthony Beckum

Contract No.: CTR043100 IGA Amendment No.: 3

HIV Surveillance Capacity Expansion Program

Effective upon signatures of both parties, it is mutually agreed that the Intergovernmental Agreement referenced is amended
as follows:

1. Pursuant to the Terms and Conditions, Provision Six (6), Contract Changes, Section 6.1, Amendments, Purchase Orders
and Change Orders, the following changes are hereby made under this Amendment Three (3):

1.1. The Price Sheet is revised and replaced.

ALL CHANGES ARE IDENTIFIED BELOW IN RED.

All other provisions of this Agreement remain unchanged.

BO”

Contractor Name: MARICOPA COUNTY DEPARTMENT OF PUBLIC Authorized Signature”
HEALTH
Bill Gates
Address: 4041 N. CENTERAL AVE., SUITE 1400 Print Name
PHOENIX ARIZONA 85012 Chairman, Board of Supervisor
City State Zip Title

Pursuant to A.R.S. § 11-952, the undersigned public agency attorney has determined | This Intergovernmental Agreement Amendment shall be effective
that this Intergovernmental Agreement is in proper form and is within the powers and | the date indicated. The Public Agency is hereby cautioned not to

authority granted under the laws of Arizona commence any billable work or provide any material, service or
construction under this IGA until the IGA has been executed by an
authorized ADHS signatory.
State of Arizona

Sg a [26 [ory

Signature Date is
Signed this day of 20

Anne Longo, Deputy Attorney

Print Name
Procurement Officer

Contract No.: CTR043100, which is an Agreement between public agencies, has been
reviewed pursuant to A.R.S. § 11-952 by the undersigned Assistant Attorney, who has
determined that it is in proper form and is within the powers and authority granted under

5 ti Digitally signed
the laws of the State of Arizona. Christine by cenie
Digitally signed by Aubrey Joy Corcoran fe: 2022.0:
DN:en-Aubtey Joy Corcoran, o-Arzone Attorney Genera’ Office ou, Ruth ssoe2-o700
UDLEY JOY COPLCOLAN emaiensiresiycorcrnaozas.gov.e-U5
Date: 2022.03.08 15:13:35 -0700
Signature Date

Assistant Attorney General

Print Name

ATTEST:

AuawctiCirs JAN 2 6 2022

Ctérk of the Board 0 Date

Page 1 of 2

ARIZONA DEPARTMENT OF

INTERGOVERNMENTAL AGREEMENT (IGA) HEALTH SERVICES
OFFICE OF PROCUREMENT
150 N. 18" Ave Suite 530
Amendment Phoenix, Arizona 85007
Contract No.: CTRO43100 IGA Amendment No.: 3 pe od
PRICE SHEET

Cost Reimbursement Line Items Budget Amount
Personnel $118,436.10
Employee Related Expenses $50,508.27
Other/Indirect $35,619.00
Total Amount (Not to Exceed) $204,563.37

Note: With prior approval from the ADHS Program Manager, the Contractor is authorized to transfer up to a maximum of
thirty-five percent (35%) of the total budget between line items. Transfers of funds are only allowed between funded line
items. Transfer exceeding thirty-five percent (35%) or to a non-funded line item shall require a written Contract Amendment.

Authorization for Provision of Services: Authorization for purchase of services under this Contract shall be made only upon
ADHS issuance of a Purchase Order that is signed by an authorized agent The Purchase Order will indicate the contract
number and the dollar amount of funds authorized The Contractor shall only be authorized to perform services up to the
amount on the Purchase Order ADHS shall not have any legal obligation to pay for services in excess of the amount
indicated on the Purchase Order. No further obligation for payment shall exist on behalf of ADHS unless a) the Purchase
Order is changed or modified with an official ADHS Procurement Change Order, and/or an additional Purchase Order is

issued for purchase of services under this contract.

Any staff changes, including salary, must be pre-approved in writing by the ADHS Program Manager.

Page 2 of 2