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Item Number: H.9. CITY COUNCIL REPORT SUBJECT: The Utilities Department is requesting approval of the Second Amendment to the Cooperative Purchasing Agreement between the City of Tolleson and Sands Motor Company for vehicle purchases. MEETING DATE: June 23, 2026 TO: Mayor and Council FROM: Jamie McCracken, Utilities Director REVIEWED: Reyes Medrano, Jr., City Manager PURPOSE: The Utilities Department is requesting approval of the Second Amendment to the Cooperative Purchasing Agreement between the City of Tolleson and Sands Motor Company for vehicle purchases and authorizing the City Manager to execute the Amendment. BACKGROUND: On February 21, 2025, the City entered into a Cooperative Purchasing Agreement with Sands Motor Company utilizing State of Arizona Contract No. CTR059324 for the purchase of new vehicles. The cooperative purchasing method allows the City to procure vehicles through competitively solicited contracts while obtaining favorable pricing and streamlined procurement services. The Utilities Department has identified the need to purchase an additional vehicle to support departmental operations and service delivery. To accommodate this purchase, the City must increase the authorized expenditure amount under the existing Agreement. DISCUSSION: The Second Amendment increases the annual aggregate amount authorized under the Agreement from $100,000 to $200,000, an increase of $100,000. The additional funding will allow the Utilities Department to purchase a vehicle necessary to support utility operations, maintenance activities, and service demands throughout the City. The purchase will be made through the existing cooperative contract, ensuring compliance with procurement requirements while providing cost-effective pricing. All other terms and conditions of the Agreement remain unchanged and in full force and effect. Approval of the Amendment will provide sufficient purchasing authority to acquire the vehicle and support the continued operational needs of the Utilities Department. BUDGET IMPACT: The Second Amendment increases the annual aggregate amount authorized under the Agreement from $100,000 to $200,000. RECOMMENDATION: Staff recommends approval of the Second Amendment to the Cooperative Purchasing Agreement between the City of Tolleson and Sands Motor Company for vehicle purchases and authorizing the City Manager to execute the Amendment. ATTACHMENTS: 1. 06 23 26 UT - Second Amendment to CPA - Sands Motor Company - End Date 03 16 27