HILL'S CI (MODIFIED) D790 03-14-24.PDF

DocuSign Envelope ID: 87A07B0E-4603-4535-A7B5-3AF3633D21CE

v
MARICOPA
COUNTY

Office of Procurement Services

GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form Is to be used when a department believes an acquisition Is considered Competition impracticable and the acquisi

tion

dollar amount Is above $10,000, The Chief Procurement Officer can approve purchases up to $100,000, Board of Supervisors
approval Is required If the acquisitlon Is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 301 W Jefferson Street Sulte 700 | Phoenix, AZ 85003. Fax number: 602.506.6766, The signed form must be retained
In the purchasing file. Unless approved by the Board of Supervisors Ina formal agenda Item or the Chief Procurement Officer In

a formal Contract a Cl form Is valld from July 4 thru June 30th of each Fiscal Year.

DEPARTMENT NAME Animal Care & Control DEPARTMENT RX#

Contact Name; | Joanne Fuller

PROPOSED CONTRACT VENDOR mca on 06/08/2023.) og B r
Company: Hill's Pet Nuteltion 4 { at
Address: P.O. Box 148 oe DRIVERY 07/01/2023 3/ 4 ai
City, State: Topeka, KS QUOTED PRICE: $160,000.00
Zip/Postal Code: | 66603-3945 : -$99;556.00- Dm
Phone: (866) 283-1217 Accounting String: 5727944/79458014PE TQ
Fax: (877) 894-4600

DESCRIPTION OF GOODS OR SERVICES REQUIRED:

The estimated cost of this Procurement Is: oy |s $100k > $100k

Is thls a Technology Procurement? Yes Vv No

Consistent, highly-digestible shelter feed that provides for all life stages and veterinary diets.

Identified as the sole, standardized shelter feeding program which provides consistent product
availability and client service.

COMPETITION IMPRACTICABLE CATEGORY (check applicable box, attach dacumentatlon or provide explanatlan below.)
Maricopa CountyProcurementCodeMC1-351 states: “Competition Impracticable” meansan acquisition where, competition Is
impractical because of standardization, warranty, orother factors asapproved by the Board of Supervisors.

NOTE: The following are unlikely to be sufficient Competition Impracticable lustlfications:

+ Personal or department preference for a product or vendor

* Department perception that the vendor Is the best qualified {thls should be determined through a competitive process)
+ Lack of department planning resulting in limited time to conduct a competitive procurement

«Special Incentive or deal offered (can be assessed In open and competitive solicitation)

+ Department convenlence

Software license renewals, additions, or upgrades available

from only one source

L_ [erand compatibility avallable from only one source (no other
distributors)

[_]erant specified (supporting documents attached) LI
[_|malling lists, subscriptions or media advertising

[_Marranty volded if service provided by other contract vendor [VJother proprietary situation

[VJother (Provide written explanation below)

DocuSign Envelope ID: 87A07B0E-4603-4535-A7B5-3AF3633D21CE

THISISA COMPETITION IIMPRACTICABLE PROCUREMENT BECAUSE (attach additional page Ifneeded):

Hill's is identified as the sole, standardized shelter feeding program which provides consistent product
availability and client service that includes an Adopter feeding program. Hill's cannot bid prices in a bid
process because they cannot guarantee price. Their program is a discount based program, therefore
they can only guarantee the discount. When Hill's takes a price increase, this is applied to all customers,
is implemented as of a specific date, and they cannot honor previous contracted prices after a price
increase occurs. Hill's does not have a team that supports a contract-based business model.

The existing contract began February 25, 2021, with an initial term for one year and auto renewed for an
additional two year term. This Competition Impracticable has been renewed each year that the contract
has been executed and needs to be renewed for FY 2024.

SEARCH
Asearch was conducted consisting of: (check all that apply) RESULTS
Market research [] public notice given, list []no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
O Wh ecause (explain below):

Describe the search from above in detail:

Contracted vendors lack consistent product availability, no easy mechanism for replacing
unavailable items, while costing much more annually (no feed discount listed on contract).
Vendors contacted do not offer veterinary diets or client product/service programs.

Other national vendors no longer offer shelter feeding programs and do not offer veterinary
diets. For example, Purina supports rescue efforts through donations and coupons, not formal
agreements to provide feed and have limited veterinary diets.

PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process Is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.

Price has been falrly and reasonably established by: Comparison to public sector contract pricing
[comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor oO Market survey

Independent estimate Cl Other, explain:

Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):

-Companion Animal Feed vendors(County Contracted) were contacted, variety of feed not
available, what was available much higher in cost. No mechanism in place to support high
volume feed orders (online ordering, account support}

-Hill's Pet Health offers a shelter feed program which provides online account and client
support, high quality product, and a large variety of veterinary diets.

-Outside animal agencies in Iilinois, New York and Ohio provided positive feedback on Hills
services and products when first researching feed programs.

-Vendor quote attached.

DocuSign Envelope ID: 87A07B0E-4603-4535-A7B5-3AF3633D21CE

CERTIFICATIONS

I certify:

1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;

2) the price to be pald to the proposed vendor Is falr, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process Is not the result of inadequate advance planning

or for purposes of securing the services of a preferred vendor,

Department Head or Department Head Delegate Signature (Required)

Debbie McKnight 0) \pubueg 06/09/2023
(8)

Printed Name ‘Signature Date

Office of Procurement Services
The CPO can approve procurements up to $100,000. If this request Is over $100,000 it must be submitted as
an agenda Item to the Board of Supervisors for consideration.

{xl Approved/Recommended for Approval
Kevin Tyne, pir., ops a Tye June 12, 2023

Printed Name Signature Date

Office of Enterprise Technology (If this procurement Is classified as a technology procurement It must be
forwarded to OET for coordination and/or approval. If this procurement request Is not approved by OET, the form will
be returned to the requestor.)

Approved. Recommended purchase Is In line with Maricopa County's strategic technology plan or currently Installed
Cequipment or service, and is considered to be a competition impracticable procurement.

[not Approved. Reasoning:

Printed Name Signature Date

DocuSign Envelope ID: 87A07BOE-4603-4535-A7B5-3AF 3633D21CE

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