CARRYOVER REQUEST - FY22-23 - MODIFIED 01.19.24.PDF

Human Services 
234 N. Central Ave., Suite 3302 
Phoenix, Arizona 85004 
P: 602.506.0589 
F: 602.506.5212 
  
Program Specialist  
Office of Grants Management, Region IX 
90 7th Street, 9th Floor 
San Francisco, CA 94103 
 
Subject: 
Carry Over Request Grant No. 09CH012079. 
Dear  
 
Maricopa County Human Services Department-Early Education Division is respectfully submitting a request 
for the carryover of unobligated funds from Fiscal Year July 1, 2022-June 30, 2023, in Grant No. 
09CH012079. 
 
The requested carryover of $6,283,394($6,181,040 Operations, $54,728 HS TTA, $47,626 EHS TTA) will 
support the completion of facility repairs and allowable expenses related to post-pandemic recovery to meet 
full enrollment expectations. In addition, the program is requesting a non-federal share waiver for the 
carryover funds, if applicable.  
 
The large amount of this request is due to the following factors:   
 The agency received an AZ Child Care Stabilization Grant through the Arizona Department of 
Economic Security.  The grant provided $2,995,500 in subsidy which the program utilized to 
offset the costs of personnel expense.  The grant ended June 30, 2023. 
 
 The agency operates under the structure and the approving authority for the County, the 
Maricopa County Board of Supervisors (BOS) must approve all Agreements and 
Amendments. Funds cannot be received or expended until the BOS approves the receipt of 
funds or expenditure of funds. Therefore, all grant funds need to be formally accepted by the 
Board of Supervisors (BOS). This process can take four to six weeks.  Prior to BOS 
acceptance, no funds can be encumbered or expended.  As policy states for Maricopa County, 
all goods and services must be rendered by June 30, 2023, unlike Federal guidelines, 90 day 
close out period doesn’t apply. There is no close-out period available to the agency in 
Maricopa County.  For these reasons our timeframe to complete projects is narrow and we are 
carrying over funds that were awarded in our Carry Over application from FY 2021-2022.  
 
 The agency is also required by Maricopa County to utilize its own Facilities Management 
Department (FMD) for all facility repairs and improvements.  This requirement reduces the 
flexibility and timing to complete projects.   
 
The following budget narrative outlines the use of the requested funds: 
HEAD START  
Category
Operations 
TTA
NFS
TOTAL
Personnel
$308,711
$0
$0
$308,711
Fringe Benefits
$156,981
$0
$0
$156,981
Travel
$0
$0
$0
$0
Equipment
$141,900
$0
$0
$141,900

Human Services 
234 N. Central Ave., Suite 3000 
Phoenix, Arizona 85004 
P: 602.506.0589 
F: 602.506.5212 
 
 
 
 
 
 
 
EARLY HEAD START  
Personnel-$308,711 ($308,711 Operations, $0 TTA) 
HEAD START PERSONNEL-$308,711 ($308,711 Operations, $0 TTA) 
The services provided directly by MCHSD and through contractors ensure that the full range of high-quality 
services is provided and that there are sufficient personnel to meet operational needs. 
 
The program participates in an annual review of salaries within the Maricopa County Early Education 
community. The survey includes both Head Start wages and School District wages to help inform the 
program of potential gaps from the salaries of Maricopa County employees with other positions doing similar 
work in the County. There are no employees who exceed the OHS compensation cap. 
 
The program will hire these contracted positions floaters.  The program will benefit by having floaters fully 
trained in and aligned with the program’s fidelity of service to the children and families we serve.  
 
Current operational costs fund the following positions either fully or as a part of an allocation methodology 
detailed in a certified allocation plan.  
Category 
Positions  
HS 
FTE 
 
CDH
Head Start Teacher (2080 hours)
1.00
CDH
Assistant Teacher (2080 hours)
4.00
CDH
Head Start Site Supervisor (2080 hours)
2.00
 
 
 
Supplies
$335,810
$0
$0
$335,810
Contractual
$660,000
$54,728
$0
$714,728
Other
$1,720,000
$0
$0
$1,720,000
Indirect
$103,384
$0
$0
$103,384
Income
$0
$0
$0
$0
TOTAL 
$3,426,786
$54,728
$0
$3,481,514
Category
Operations 
TTA
NFS
TOTAL
Personnel
$0
$0
$0
$0
Fringe Benefits 
$0
$0
$0
$0
Travel
$0
$0
$0
$0
Equipment 
$73,100
$0
$0
$73,100
Supplies
$466,154
$0
$0
$466,154
Contractual
$935,000
$47,626
$0
$982,626
Other 
$1,280,000
$0
$0
$1,280,000
Indirect
$0
$0
$0
$0
Income
$0
$0
$0
$0
TOTAL 
$2,754,254
$47,626
$0
$2,801,880

Human Services 
234 N. Central Ave., Suite 3000 
Phoenix, Arizona 85004 
P: 602.506.0589 
F: 602.506.5212 
Fringe Benefits-$156,981 ($156,981 Operations, $0 TTA) 
 HEAD START FRINGE-$156,981 ($156,981 Operations, $0 TTA) 
o Health, Dental, and Life for 7.00 FTE $95,424 ($ Operations, $0 TTA) 
o Retirement and Long-term Disability $95,424 ($95,424 Operations, $0 TTA) 
o FICA, Social Security, Payroll Taxes, etc. $23,616 ($23,616 Operations, $0 TTA) 
 
Travel- $0 
 
Equipment- $215,000 (HS $141,900, EHS $73,100) 
 Information Technology – $50,000 (HS $33,000, EHS $17,000)  
 Upgrades and new equipment for staff.  
 Lecterns (5) - $35,000 (HS 23,100, EHS $11,900) 
For EVC conference room and classrooms. 
 Furniture - $80,000 (HS 52,800, EHS $27,200) 
Replace conference room tables and chairs. 
 Health - $50,000 (HS $33,000, EHS $17,000) 
Purchase hearing, vision, and blood screening equipment. 
 
Supplies- $781,964 (HS $335,810, EHS $466,154) 
 Classroom Supplies – Supplies to enhanced classrooms with new learning materials and information 
technology. 
Contractual- $1,697,354 (HS $ 660,000, EHS $935,000, HS TTA $54,728, EHS TTA $47,626) 
 Temporary Staffing - $500,000 (HS $330,000, EHS $170,000) 
The agency will contract for Specialist-Behavior Coach, Program Assurance Supervisor, Substitutes, 
and Administrative. 
 Child Care Partnership - $595,000 (HS $0, EHS $595,000) 
The agency will reimburse Child Care Partners for costs to improve the facility utilized by the agency 
for items such as painting, carpets, cabinetry, shade structures, and play structures.  The 
reimbursement will not exceed $100,000 at any one site. 
 Advertising - $500,000 (HS $330,000, EHS $170,000) 
The agency will utilize advertising to increase enrollment and attract staff. 
 Training and Technical Assistance Services and Supplies - $102,354 ($54,728 HS TTA, $47,626 EHS 
TTA) 
 
Other- $3,000,000 ($1,720,000 HS, $1,280,000 EHS) 
 Building Maintenance & Repair - $3,000,000 
 Covers the expenditures of facility repairs at the following sites:   
 
Total Other – Replacement, Repairs, and Building Maintenance - $3,000,000

Human Services 
234 N. Central Ave., Suite 3000 
Phoenix, Arizona 85004 
P: 602.506.0589 
F: 602.506.5212 
FACILITY IMPROVEMENTS 
HEAD START  
 
Program Site  
Facility Improvement 
Cost
Hamilton (HS) 
Playground 
Improvements & 
Faucet Upgrades 
   
 
 Remove damaged swing 
set. 
 Install 96 sf concrete pad & 
89 sf Trike path. 
 Install 4,517 sf turf. 
 Install 144 sf Pour-N-Play. 
 Install (5) post safety pads. 
Furnish & Install (6) 
touchless faucets and (2) 
in-line filters
$235,000
Hamilton (HS) 
Sound Barrier 
 Install Sound Dampening 
Panels in Classroom
$12,500
Palm Lane (HS) 
Sound Barrier 
 Install Sound Dampening 
Panels in Classroom
$12,500
East Valley Institute of 
Technology (EVIT) 
(HS) 
Food Preparation and 
Irrigation Control 
 
 Classroom Cabinets / 
Counters added to 
classroom, Electrical 
Circuit for teacher desk and 
refrigerator, Flooring for 
reception area 
 Install irrigation controller 
for grass play area 
 
$35,000
Gilbert Boys & Girls 
Club  
Playground 
Improvements 
 
 Description: Replace 
Airphone and Cameras / 
Modify Pour and Play / 
Replace Play Structure / 
Replace the Exterior Door 
– 1,000 sq feet surface 
replacement
$240,000
East Valley Center 
(Main Office) 
Reception and Intake 
 Install permanent ADA 
reception counter/desk 
 Update Intake Rooms 
 Replace Guest seating
$100,000
SonRise  
Shade Structure 
 Replace / Modify Play 
Area Shade Structure. 
Previously replaced in 2014
$140,000

Human Services 
234 N. Central Ave., Suite 3000 
Phoenix, Arizona 85004 
P: 602.506.0589 
F: 602.506.5212 
Stevenson  
Classroom 
Improvements 
 
 Replace Carpet and Sink 
Cabinets, painting, add hot 
water system 
$150,000
Longfellow 
Playground Structure 
Improvements 
 
 Remove sand and replace 
with Pour and Play, 
modifications to 
Playground structures
$240,000
Webster  
Playground Structure 
Improvements 
 
 Remove sand and replace 
with Pour and replace play 
structures 
$240,000
First United Methodist 
Church 
Playground 
Improvements
 Replace Pour and Play 
Surface - 900 sq feet 
surface replacement   
$60,000
Lindberg Elementary 
School 
Partial Play Structure 
Replacement 
Replace part of play 
structure (Chain Ladder 
Climber)  
$15,000
Valor on 8th (HS) 
Playground Structure 
Improvements 
 Remove and replace 500 sq 
feet pour and play and 
replace play structures
$240,000
Total HS 
$1,720,000
FACILITY IMPROVEMENTS 
EARLY HEAD START  
Program Site  
Facility Improvement 
Cost
Compadre (EHS)  
Playground 
Improvements 
 
 Remove & replace 1211 sf 
of artificial turf. 
 Remove & replace 1390 sf 
of Pour-N-Play surface. 
 Install weep holes in the 
masonry wall for drainage.
$120,000
Westside 
Multigenerational 
 3,000 sq feet surface 
replacement - Replace 
woodchips and replace with 
Pour and Play, 
 New Play structure
$250,000
Paiute Playground 
Improvements 
 Remove sand and Replace 
with 900 sq feet of Pour 
and Play, modifications to 
playground
$240,000

Human Services 
234 N. Central Ave., Suite 3000 
Phoenix, Arizona 85004 
P: 602.506.0589 
F: 602.506.5212 
First Presbyterian 
Church 
Playground 
Improvements 
 Replace Early Head Start 
Pour and Play Surface – 
800 sq feet surface and 
replacement and replace 
shade structure
$120,000
Guadalupe  
Classroom 
Improvements 
 Replace Cabinets, sinks, 
paint, and Carpet other 
needed repairs. 
$175,000
North Tempe 
Playground 
Improvements 
 
 Remove sand and Replace 
with Pour and Play, add 
Irrigation System to 
Maintain Trees – 1,000 sq 
feet surface replacement
$250,000
Various Sites (EHS) 
Remove & Replace 
Cabinets  
 Remove & replace full 
cabinetry and counters for 
safety at various sites
$125,000
Total EHS 
1,280,000
Combined TOTAL 
$3,000,000
 
Indirect Charges-$103,384 ($103,384 Operations, $0 TTA) 
Indirect charges are based upon a negotiated 22.2% cost agreement. Indirect costs provide the 
Program with ancillary support for Finance, HR, IT, Contracts, Procurement, Legal, and Equipment Services. 
This amount is based on Cost plan submitted to DHHS Division of Cost Allocation and approved FY 19 
Indirect Cost Agreement of 22.20 percent of Salary and ERE 
 HEAD START INDIRECT-$103,384 ($103,384 Operations, $0 TTA) 
 
The program appreciates your consideration of our request for facility improvements and instructional 
materials and is confident that it will further enhance early learning experiences. 
 
 
Sincerely, 
 
 
Jacqueline Edwards 
Human Services Director 
Maricopa County Human Services Department