MCDEM ARPA SIGNED APPROVED APPLIC 23FEB2024 FINAL STAMPED.PDF

Maricopa County — Formal (2024-03-27)
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APPROVED

Federal Fiscal Year 2021 Amendment - ARPA Project
Emergency Management Performance Grant FEB 2 1 2024
Arizona Division of Emergency Management n Adeninistration

Please contact the Emergency Management Performance Grant Coordinator at 602-464-6268 or Diane.fernandé2@@@dema.gov
if you have questions regarding this application.

Date Submitted: |Type of Applicant: Catalog of Federal Domestic
[X ]County [ JTribe [ ]State [ ] Other Assistance Number. 97.042

Date Received by AZDEMA: UE #: F72HENCOLC98 Full Address: 5636 E. McDowell Road,

Phoenix AZ 85008
Employeer ID# 866000472

Organization Unit/Department: Amendment # 002

MCDEM Emergency Management 2021 EMPG-EP-00016-S01/18
FEMA Amendment # EMF-2021-EP-
00018-A0S

Authorization to submit application: By signing below the undersigned acknowledge they have been duly authorized by the
Jurisdiction to submit this application and will comply with the assurances, agreements, and/or special conditions set forth
upon receipt of the grant award.

Date Signed: o/ me Of po0ay

Email: Loberi™ Nowtey OmurvteAn, 900

Office Phone
Direcror Number: 6 0b.- 79 ="YH
Original Approved Award Amount - Federal and Non-Federal Total: $0.00
New Detailed Budget Totals: Original Approved Federal | New Requested $ Change % Change
Contribution Federal Contribution
A. Personnel $ 593,693.00 | $ 593,693.00 | $ - |0%
B. Fringe $ 228,203.57 | $ 228,203.57 | $ - |0%
Cc. Travel $ - 1$ - $s - | #DIV/ol
D. Equipment =>$5,000 $ 143,702.50 | $ 686,516.25 | $ 542,813.75 |378%
E. Supplies $ 10,000.00 | $ 10,000.00 | $ - 10%
F. Contractual/Consultant $ - |$ - $ -  |#DIVv/ol
G. Other $ 7,000.00 | $ 7,000.00 | $ - [0%
H. $ -  |#DIV/O!
I 5 x $ -  |#DIv/o!
J. Total Direct Charges $ 982,599.07/$ 1,525,412.82| $ 542,813.75 | #DIV/0!
K. Total Indirect Charges $ 99,982.87 | $ 99,982.87 | $ - 10%
L. Total $ 1,082,581.94 | $ 1,625,395.69 | $ $42,813.75 |#DIV/Ol
50% Non-Federal Cost Match Total Revised 'Non-Federal Cash Match $ 1,625,395.72

Cost sharing or matching means the portion of the project costs not paid by Federal funds or contributions (unless otherwise
authorized by federal statute). See also 2 CFR 200.306

Required: Please describe the Non-Federal Match Source(s): The non-federal match will be county general funds.

APPROVED

Federal Fiscal Year 2021 Amendment FEBS
Emergency Management Performance Grant Grant Ad ministrati
Arizona Division of Emergency Management Office

-|A. Personnel Services/Fringe: Is your agency creating a new part-time or full-time position, please complete the information below. Provide a job description,
effective date, revised organization chart, etc, Does your agency have a vacant position funded by the grant that exist for ‘more than 3 months? See EMPG

Programmatic Guldance for FY 2019, page 15-16 for amendment requirements.
Describe your proposed changes and provide a strong justification for the changes, including the match requirement.

x jf there are no changes to the Other categary place an X in this box.

Description/Justlfication:

IE ] Revised Organization Position Title; “Annual Salary | AnnualFringe | % of Time Devoted Non-Federal Match
Chart Attached. (required) — i ‘Benefits [+ to Emergency . Tt
I JJob Description Attached. $ - 18 : $ -|$ .
(required).
[ ]Job Description Attached. Fy ~ |$ : $ -|$ :
(required).
 }Job Description Attached. $ “ $ . $ -|$ :
(required}.
{ ]Job Description Attached, $ - |$ - $ -|$ -
(required).
{ ] Job Description Attached. $ - |$ - $ -|$ -
(required).
[ ]Job Description Attached. $ ~ 13 : $ “| $§ -
(required).
[ ]Job Description Attached. $ - |$ . $ -|$ :
{required).
[ }Job Description Attached. $ - |$ - $ “| $ :
(required).
[ ] Job Description Attached, $ - 1$ . $ -|$ -
(required).
[ ]Job Description Attached. $ - |$ : $ -1$ *
{required}.

n Total Cost V¢ - $ 228,203.57 $ 593,693.00) $ ‘593,693.00

APPROVED

Federal Fiscal Year 2021 Amendment
Emergency Management Performance Grant

Arizona Division of Emergency Management

FEB 2 1 2024

Grant Administration

be sent to DEMA at least 45 days prior to travel. 2. Are you adding or removing travel to your budget?

Describe your proposed changes and provide a strong Justification for the changes below, Including the match requirement.

C. Travel - international Travel: Check Yes[ JorNo[ ]. 4. All international Travel using EMPG funding requires pre-approval from FEMA RQHiGR Request should

X | If there are no changes ta the Other category place an X in this box,

Description/ Justification:

Description: Please do not use abbreviations or acronyms, spell out conference/meeting . Non-Federal
names and provide a link If available. Total Cost: Federal Match Contrlbution
Trip 4:

$ $ -
Trip 2:

$ $ -
Trip 3;

$ $ -
Trip 4:

$ $ -
Trip 5:

$ $ -

APPROVED

Emergency Management Performance Grant Grant Administration
Arizona Division of Emergency Management Office

Equipment: Allowable equipment categories for EMPG are listed on the web-based version of the Authorized equipment Ust
(AEL) at https://www.fema.gov/authorized-equipment-list. Unless otherwise stated, equipment must meet all mandatory | --
regulatory and/or FEMA-adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible
for obtaining and maintaining all necessary certifications and licenses for the requested equipment, Also see the AZDEMA FY 2019
EMPG Programmatic Guidance pages 7 - 8 for allowable equipment policy and categories. _ : ;
Equipment and Environmental Historic Preservation Requirements . 5 a
Does the Environmental Planning & Historic Preservation (EHP) Compliance application apply to my project(s)? See page 18 of The
FEMA Preparedness Grants Manual and page 22 of the AZDEMA FY2019 EMPG Programmatic Guidance to review requirements. :
The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, the AZDEMA

may not be able to fund the project due to noncompliance with EHP laws, executive order, regulations, and policies. : 1

If there are no changes to the Other category place an X in this box.

800 mhz Motorola 5000 deskets/All band SaRsaIStIS/aiaaaation, this suports the departement communication

Project iName: . nae
PE connectivity. General fund will assist with the sustaining the equipment.

Describe your proposed changes and why you are making these changes? MCDEM is requesting additional ARPA funds to support this project. This
would increase the overall award.

Is this project in addition to the original approved projects or is it replacing a project {identify project) and why are you not able to accomplish original
planned project? Additional project.

Provide a strong justification for the items you request to purchase related to this project.

Environmental Planning & Historic Preservation (EHP) Compliance:
Does the Environmental Planning & Historic Preservation (EHP) Compliance application apply to my project?
Check Yes [X Jor No] ]} , .

Description of Installation requirements: EHP has been completed and forwarded to FEMA Environmental Office by DEMA/EM.

AV system for MC new EOt “This project will Judea a new w video wall, m displays, aud ual components for EOC and -
training rooms. General funds will assist with the sustaining of the equipment.

Describe your proposed changes and why you are making these changes? MCDEM Is requesting additional ARPA funds to support this project. This
would increase the overall award.

Is this project In addition to the original approved projects or is it replacing a project (identify project) and why are you not able to accomplish original
planned project? Additional project.

APPROVED

FEB 2 1 2024

Grant Administration
Office

Provide a strong Justification far the items you request to purchase related to this project.

Environmental Planning & Historic Preservation (EHP) Compliance:
Does the Environmental Planning & Historic Preservation (EHP) Compliance application apply to my project?
Check Yes{X Jor No[ ] ~

Description of installation requirements: EHP has been completed and forwarded to FEMA Environmental Office by DEMA/EM.

Describe your proposed changes and why you are making these changes?

{s this project in addition to the orlglnal approved projects or is It replacing a project (identify project} and why are you not able to accomplish original
planned project?

Provide a strong justification for the Items you request to purchase related to this project.

Environmental Planning & Historic Preservation {EHP) Compliance:

Does the Environmental Planning & Historic Preservation (EHP) Compliance application apply to my project?
Check Yes[ Jor No[ ] - So i eo
Description of installation requirements:

Describe your proposed changes and why you are making these changes?

Is this project in addition to the original approved projects or is it replacing a project (identify project} and why are you not able to accomplish original
planned project?

Provide a strong justification for the Items you request to purchase related to this project.

Environmental Planning & Historic Preservation (EHP) Compliance:
Does the Environmental Planning & Historic Preservation (EHP) Compliance application apply to my project? APPROVED
Check Yes{ Jor No[ ]

Description of installation requirements: FEB 2 1 WG

Grant Administration
Office

D. Equipment = > $5,000.00
List all non-expendable equipment to be purchased, a separate worksheet can be attached. A list of equipment eligible under the EMPG program and
‘the AEL categories can be found at https://www.fema.gov/authorized-equipment-list Also, see AZDEMA' ‘s EMPG Programmatic Guidance for FY *
2019 for policy and allowable categories/sections. .

AEL Category: |Project |Equipment/Item . . Total Cost of Non-Federal

(REQUIRED) | Description: Number of ttems:/ Cost Per Item: lems: Federal Match | contribution

O6CP-03-PRAC Portable Radio System 10 $ -|$ 20,741.17 | $ 20,741.17

setup

04MD-03-DISP Display, Video AV system varlous $ - #VALUE! $ 1,127,516.50}$ 1,127,516,50
for new EOC

$ -|$ -|$ - |$ -

$ “| § -/$§ - | :

$ -|$ -|$ - |$ -

$ -|$ -1$ - |$ -

$ -|$ -|$ - |$ -

$ -|$ -|$ - |$ -

§ -1$ -1$ - 18 7

$ -|$ -|$ - |$ -

Total Cost 10 $ - #VALUEI $ 1,148,257.67| $ 1,148,257.67

APPROVED

Federal Fiscal Year 2021 Amendmen
Emergency Management Performance Grant

bn

Administratio
Arizona Division of Emergency Management Grant Office

E. Supplies: Generally, supplies include any materials that are expendable or consumed during the course of a year and cost less than $5,000 for a single _
item. List tems by type (office supplles/copying paper, postage, training materals, tablets, laptops, portable printers, etc.) and show the basls for .
computation (If: applicable), These supplies should be used in Support c ofan implementation of EMPG-ellgibte actions and activities conducted by your,
Jurisdiction,

Describe your proposed changes and provide a strong justification for the changes below, — the match ee

x lr there are no changes to the Other category place an X In this box.

Description/Justification:
= — > y Non-Federa! -:
Item Description vt Total Cost Federal Match | contribution

10,000.00 10,000.00

wlonlomlonl> wl wl uw) we] ow
.

$ $
$ $
$ $
§ $
§ -|$ .
$ $
$ $
$ $
$ $

APPROVED

Federal Fiscal Year 2021 Amendment

FEB 2 1 2004

Emergency Management Performance Grant
Arizona Division of Emergency Management : Grant Administr4
F. Professional/Contractual Services: Reference 2 CFR 200,318. Office

EMPG-eligible services may be contracted to support planning, training, and/or exercise activities. Contractual services includes
the hiring of part-time or full-time temporary employees to work on specified projects but not included as part of your
jurisdictional budget. All contractual services purchased with EMPG funding will require a clear, EMPG-eligible scope of work prior
‘to the work start date. Ail contractual services must adhere to proper local, state, and federal procurement procedures.

x If there are no changes to the Other category place an X in this box.

Equipment and Environmental Historic Preservation Requirements

Does the Environmental Planning & Historic Preservatton (EHP) Compliance application apply to my project(s)? See page 18 of The
FEMA Preparedness Grants Manual and page 22 of the AZDEMA FY2019 EMPG Programmatic Guidance to review requirements.
The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, the AZDEMA
may not be able to fund the project due to noncompliance with EHP laws, executive order, regulations, and policies.

Project 1 Name:

Describe your proposed changes and why you are making these changes?

Is this project In addition to the original approved projects or is it replacing a project (identify project) and why are you not able to accomplish orlginal
planned project?

Provide a strong justification for the items you request to purchase related to this project.

Environmental Planning & Historic Preservation {EHP) Compliance:
Does the Environmental Planning & Historic Preservation (EHP} Compliance application apply to my project?
Check Yes[ Jor No[ ]

Description of installation requirements:

Project 2 Name:

Describe your proposed changes and why you are making these changes?

ts this project in addition to the original approved projects or is it replacing a project (identify project) and why are you not able to accomplish orlginal
planned project?

Provide a strong justification for the items you request to purchase related to this project.

Environmental Planning & Historic Preservation (EHP) Compliance:
Does the Environmental Planning & Historic Preservation {EHP) Compliance application apply to my project?

tion

Check Yes[ Jor No[ ]

Description of installation requirements: - AP PROVE!

FEB 2 1 2024

Project3Name: Grant Administré
Office

Descrlbe your proposed changes and why you are making these changes?

Is this project in addition to the original approved projects or is it replacing a project {identify project) and why are you not able to accomplish original
planned project?

Provide a strong justification for the Items you request to purchase related to this project.

Environmental Planning & Historic Preservation (EHP) Compliance:
Does the Environmental Planning & Historic Preservation (EHP) Compliance application apply to my project?
Check Yes[ jor Nof{ } oe : 7

Description of Installation requirements:

Project Vendor «©: Description of Service |Number) Cost PerHour | Cost = (Number r
it . . a of Hours; of hours X Cost | Federal Match Non-Federal
an Contribution
Per Hour)

o |$ -|$ -|$ -|$ 4
$ -|$ -|$ $ -
$ -|$ -|$ -| $ :
$ -|$§ -|$ -|$ .
$ “| $ -|$ “| $ -
§ -|$ -|$ $ -
$ -|$ -|$ -|$ -
$ -|$ -|$ -|$ -

jon

APPROVED

ederal Fiscal Year 2021 Amendment FEB “2098
Emergency Management Performance Grant . .
Arizona Division of Emergency Management Grant Administration
Se = Hee
4. Other Costs: Please list any other items or services that do not fall under any other allowable categories. This typically includes items that are non-
consumable and have a per-unit cost of under $5,000. Examples include fuel for vehicles/EQC generators, fleet services, on-going maintenance costs, e
Describe your proposed changes and provide a strong justification for the changes below, including the match requirement,
If there are no changes to the Other category place an X in this box.
tion/Jus! lon:
item Description: Number of Items:| Cost Per Item: oral cost of, Federal Match Non-Federal Contribution
0 $ -|$ -|$ - $ -
$ -|$ “|$ - 13 -
$ -|$ -|$ $ -
$ -|$ -|$ - 13
$ -| $ ~|$ - $ -
$ -|$ -|$ - 1¢$
$ -|$ -|$ -|s -
$ -|$ -|$ $
$ -|$ -|$ -|s -
$ -|$ -|$ - $ -
$ -|$ -|$ $

APPROVED

Federal Fiscal Year 2021 Amendment ee Be:
Emergency Management Performance Grant Grant Administration
Arizona Division of Emergency Management Office

4, Indirect Costs: Indirect costs are allowable under the EMPG program as described In 2 CFR 200.414, With the exception of reciplents who have never received a
negotiated indirect cost rate as described In 2 CFR 200.414(f), recipients must have an approved indirect cost rate agreement with thelr cognizant Fedral agency to
charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's cognizant Federal agency} Is required at
ithe time of the application, and must be provided to FEMA before Indirect costs are charged to this award, If no rate is established, agencies are eligible for the de
minimus rate of 16% of personnel/fringe, travel, supplies, contractual servcies, and other costs; equipment cost are Nor Included. Describe your proposed changes
land provide a strang justification for the changes below, including the match requirement. .

|Description: No Change

Select one of the following: Rate — Total Federal Contribution

| ] Our jurisdiction has an approved indrect cost rate agreement with our cognizant Federal
agency to charge indlrect costs to this award.*

Tota! Non-Federa!
Contribution

{ ] Our justidiction does not have an approved Indirect cost rate agrement and would like to

claim the de minimus 10% of personnel/fringe, travel, supplies, contractual services, an other $ 99,982.72

costs as found In this application. Enter the rate used, If applicable:

Notice: Do not proceed with any project expenses until the amendment/budget ereation has been approved by/ AZDEMA Grants Administration. You will recei ,

CEE: Cp kegsyge A 92/21/24 |Drvret FY 2021 EMPG amendment 002 for ARPA

Diane Fernandez - Sign: { 1Disallow — |Comments: (df) _ project.

perme My iocciaiemaaieal hke/21/24 { ] Disallow ‘Comments: (dq)

oo ETFEST

Financia! Coord. Recommendation: Date: [ ] Conditionally!
VACANT - Sign: * Approved

[ ] Disallow Comments: (wh)

Chief Financial Officer Approval
Bieren Fondo 2121124 | DBatomtl, onsen eommens
Jensen Forde - Sign; 7

EHP has been processed by FEMA RIX Environmental Office. It is approved accordingly. DF

Signature: Gascon Fonte

Email: jensen.forde@azdema.gov

lon Required:
(see comments Approved: Disallowed:
above.

Conditionally
Approved:

20Feb2024

Final Audit Report 2024-02-21 APPROVED

Created: 2024-02-21 FEB 2 1 2024
By: Diane Fernandez (diane.fermandez@azdema.gov) Grant Administration
Status: Signed Office

Transaction ID: CBJCHBCAABAAChSgjrE3BbwTrce7eahD4ze_ieG1-dEwS

"MCDEM ARPA Signed Approved Application 20Feb2024" Histo
ry

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