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National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
1
CONTRACT # MRC 24 - 2665
This Agreement is entered into, effective as of the date of the later signature indicated below
(the “Effective Date”), by and between the National Association of County and City Health
Officials (“NACCHO”), with its principal place of business at 1201 (I) Eye Street NW 4th Fl.,
Washington, DC 20005 and Maricopa County Department of Public Health (“Organization”),
with its principal place of business at 4041 N Central Ave STE 1400, Phoenix, Arizona 85012.
WHEREAS, NACCHO has received a grant from the Department of Health and Human
Services’ Office of the Assistant Secretary of Preparedness and Response (Grant No. 1
U3REP230718-01-00, CFDA # 93.008) (the “Grant”) to build the capacity of local Medical Reserve
Corps (“MRC”) units;
WHEREAS, pursuant to the terms of the Grant, NACCHO has agreed, among other things,
to provide support to MRC units and to encourage these units to provide certain information to The
Office of the Assistant Secretary of Preparedness and Response (“ASPR”), Medical Reserve Corps
Program (“MRC Program”);
WHEREAS, Organization is either houses or is itself an MRC unit that is registered in
good standing with the MRC Program;
WHEREAS, pursuant to the terms of the Grant, NACCHO desires to provide funding to
Organization in exchange for Organization agreeing, among other things, to undertake the
activities indicated in their capacity building application or oversee such activities and to provide
certain information to the MRC Program;
NOW, THEREFORE, NACCHO and Organization, intending to be legally bound, in
consideration of the promises and mutual covenants and obligations contained herein, hereby agree
as follows:
1. TERM OF AGREEMENT: The term of the Agreement shall begin from the Effective Date and
shall continue until September 29, 2024 (the “Term”).
2. PAYMENT FOR SERVICES: In consideration for the completion of services performed by
Organization as set forth in Section 3, NACCHO shall pay Organization a Firm Fixed Price
payment of $10,000. The parties agree that payment method shall be made by check, via postage-
paid first-class mail, at the address for the giving of notices as set forth in Section 19 of this
Agreement. Any changes of payment method would require a modification signed by both
parties.
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
2
3. ORGANIZATION’S OBLIGATIONS: In consideration for the payment described,
Organization agrees, during the Term of this Agreement, by performing the following criteria
below:
a. Has 501c (3) or comparable status or be housed in an organization capable of and willing
to receive federal funds on its behalf.
b. Organization receiving the funds must be registered and active on SAM.gov.
c. Utilizes MRC Operational Readiness Award funds for approved purposes, and as
indicated in their award application.
d. Submission of Deliverable 1 using the template provided by NACCHO and signed contract
by May 03, 2024 (Required to receive 100% of payment - See Appendix A)
e. Submission of Deliverable 2 by July 29, 2024– See Appendix B. If not completed by July
29, 2024, 50% of received payment shall be refunded back to NACCHO. Organization shall
contact NACCHO promptly to notify and start the process of refund.
f. Submission of Deliverable 3 by March 2025 – See Appendix C. All awardees will be
required to complete a final project survey as part of the funding agreement. Completion is
required to be considered in the next MRC award selection.
4. INDEMNIFICATION: To the extent permissible by law, Organization agrees to defend, hold
harmless and indemnify NACCHO and its directors, officers, employees, representatives, agents,
and contractors from and against all losses, costs, damages, claims, expenses, or other liability
whatsoever (including all reasonable attorneys’ fees) arising out of or connected with
Organization’s services under this Agreement, including, but not limited to, any accident or injury
to persons or property.
5. REVISIONS AND AMENDMENTS: Any revisions or amendments to this Agreement,
including changes of payment method and/or address, must be made in writing and signed by
both parties.
6. ASSIGNMENT: Organization may not assign this Agreement nor delegate any duties herein
without the expressed written approval of NACCHO.
7. INTERFERING CONDITIONS: Organization shall promptly and fully notify NACCHO of any
condition that interferes with, or threatens to interfere with, the successful carrying out of
Organization’s duties and responsibilities under this Agreement, or the accomplishment of the
purposes thereof. Such notice shall not relieve Organization of said duties and responsibilities
under this Agreement.
8. PUBLICATION: All Organization publications, including research publications press releases
other publications or documents about research that is funded by ASPR must include the
following two statements: (1) A specific acknowledgment of ASPR grant support, such as:
“Research reported in this [publication/ press release] was supported by [name of the program
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
3
office(s), or other ASPR offices] the Department of Health and Human Services Office of the
Assistant Secretary for Preparedness and Response under award number [specific ASPR grant
number(s)].” (2) A disclaimer that says: “The content is solely the responsibility of the authors
and does not necessarily represent the official views of the Department of health and Human
Services Office of the Assistant Secretary for Preparedness and Response.”
9. RESOLUTION OF DISPUTES: The parties shall use their best, good faith efforts to
cooperatively resolve disputes and problems that arise in connection with this Agreement. Both
parties will make a good faith effort to continue without delay to carry out their respective
responsibilities under the Agreement while attempting to resolve the dispute under this section.
If a dispute arises between the parties that cannot be resolved by direct negotiation, the dispute
shall be submitted to a dispute board for a nonbinding determination. Members of the dispute
board shall be the Director or Chief Executive Officer of the Organization, the Executive
Director of NACCHO, and the Senior Staff of NACCHO responsible for this Agreement. The
costs of the dispute board shall be paid by the Organization and NACCHO in relation to the
actual costs incurred by each of the parties. The dispute board shall timely review the facts,
Agreement terms and applicable law and rules, and make its determination. If such efforts fail to
resolve the differences, the disputes will be submitted to arbitration in the District of Columbia
or other mutually agreed venue, before a single arbitrator in accordance with the then-current
rules of the American Arbitration Association. The arbitration award shall be final and binding
upon the parties and judgment may be entered in any court of competent jurisdiction.
10. TERMINATION: Either party may terminate this Agreement upon at least fifteen (15) days
prior written notice to the other party. NACCHO will pay Organization for services rendered
through the date of termination.
11. ENTIRE AGREEMENT: This Agreement contains all agreements, representations, and
understandings of the parties and supersedes and replaces all previous understandings,
commitments, or agreements, oral or written.
12. PARTIAL INVALIDITY: If any part, term, or provision of this Agreement shall be held void,
illegal, unenforceable, or in conflict with any law, that part, term, or provision shall be restated
to effectuate the parties’ intentions, and the validity of the remaining portions or provisions shall
not be affected.
13. GOVERNING LAW: This Agreement shall be governed by and construed in accordance with
the laws of the District of Columbia (without regard to its conflict of law rules).
14. COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS: Organization’s use of
funds under this Agreement is subject to the directives of and full compliance with 2 CFR Part
200 (Uniform Administrative Requirements, Costs Principles, and Audit Requirements for
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
4
Federal Awards), and 45 CFR Part 75 (Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for HHS Awards), and 45 CFR Part 74 (Uniform Administrative
Requirements for Awards and Subawards to Institutions of Higher Education, Hospitals, Other
Nonprofit Organizations and Commercial Organizations). It is the Organization’s
responsibility to understand and comply with all requirements set forth therein. The terms and
conditions of this award and other requirements have the following order of precedence if there
is any conflict in what they require: (1) Federal Statutes; (2) Federal Regulations; (3).
Executive Orders; (4) OMB Policies to include 2 CFR 200; (5) Terms and conditions of the
award.
15. DEBARRED OR SUSPENDED ORGANIZATIONS: Pursuant to Executive Order 12549 and
Executive Order 12689 entitled “Debarment and Suspension” and 2 CFR 180, Organization
certifies to the best of its knowledge that it is not presently debarred or suspended and will
execute no subcontract with parties listed on the General Services Administration's List of
Parties Excluded from Federal Procurement or Non-procurement Programs.
16. LOBBYING RESTRICTIONS AND DISCLOSURES: Organization must comply with 45
CFR Part 93.
17. SALARY LIMITATION: Pursuant to CDC Additional Requirement – 32: Appropriation Act,
General Provisions, cap on Salaries (Division H, Title II, General Provisions, Sec. 202): None
of the funds appropriated in this Agreement shall be used to pay the salary of an individual,
through a grant or other extramural mechanism, at a rate in excess of Executive Level II. Note:
The salary rate limitation does not restrict the salary that an organization may pay an individual
working under an HHS contract or order; it merely limits the portion of that salary that may be
paid with federal funds.
18. PROCUREMENT: Organization must comply with procurement standards at 45 CFR Part
75.329 Procurement procedures, which requires the performance and documentation of some
form of cost or price analysis with every procurement action.
19. AUDITING: Organization agrees to permit independent auditors to have access to its books,
records, and financial statements for the purpose of monitoring compliance with this contract.
20. NOTICE: All notices under this Agreement shall be in writing and shall be sent via email and
first-class mail, postage prepaid, to the addresses below. Either party may update its address by
providing written notice to the other party pursuant to the terms of this provision.
FOR NACCHO:
National Association of County and City Health Officials
Attn: NACCHO MRC Team
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
5
1201 (I) Eye Street NW 4th Fl.
Washington, DC 20005
Tel. (202) 783-5550
Fax (202) 783-1583
Email: mrc@naccho.org
FOR ORGANIZATION:
Legal Address:
Maricopa County Department of Public
Health
Attn.: June Vutrano
4041 N Central Ave STE 1400,
Phoenix, Arizona 85012
Tel. +1 602-856-8239
Email: June.Vutrano@maricopa.gov
Check Mailing Address:
Maricopa County Department of Public
Health MRC
Attn.: Alice Shedd
4041 N. Central Avenue STE 1400,
Phoenix, Arizona 85012
IN WITNESS WHEREOF, the persons signing below warrant that they are duly authorized
to sign for and on behalf of, the respective parties.
AGREED AND ACCEPTED AS ABOVE:
NACCHO:
Authorized Signature:
By: __________________________________
ORGANIZATION:
Authorized Signature:
By: ________________________________________
Name:
Jerome Chester
Name:
Clint Hickman
Title:
Chief Financial Officer
Title:
Chairman of the Maricopa Co. Board
of Supervisors
EIN:
52-1426663
EIN:
86-6000472
UEI:
SRH7DCCTU3G7
UEI:
LM85MG1513K5
Date:
___________________________
Date:
______________________________
1
CERTIFICATION OF NON-DEBARMENT OR SUSPENSION
In accordance with Executive Order 12549 and Executive Order 12689, entitled Debarment and
Suspension, and any applicable implementing regulations, this certification must be completed by
the Organization:
1. Under penalty of perjury, except as noted below, all persons or firms or any person associated
therewith in the capacity of owner, partner, director, officer, or manager:
a.
Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency.
b. Have not, within the three (3) year period preceding this certification, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction, violation of Federal or state
antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c.
Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses listed in
subparagraph (1)(b) of this certification; and
d. Have not, within the three (3) year period preceding this certification, had one or more
public transactions (Federal, state, or local) terminated for cause or default.
e.
Will not subcontract with parties listed on the General Services Administration’s List of
Parties Excluded from Federal Procurement or Non-procurement Programs
2. If such persons or firms later become aware of any information contradicting the statements of
paragraph (1), they will promptly provide that information to NACCHO.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
ORGANIZATION
Maricopa County Department of Public
Health
DATE SIGNED
IN WITNESS WHEREOF, the parties agree to enter into this Agreement
FOR AND ON BEHALF OF
MARICOPA COUNTY
BY:____________________________________________________________
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTEST:
________________________________________________________________
CLERK OF THE BOARD
DATE
________________________________________________________________
APPROVED AS TO FORM
DATE
1
APPENDIX A – MRC ORA Invoice & Action Plan
2024 MRC Operational Readiness Awards Deliverable 1
ORA Invoice & Action Plan
Due: May 3, 2024
Unit Administrative Information
MRC Unit Number
MRC Unit Name
MRC Unit Point of Contact
(POC)
POC Email
Total Award Amount
Date Invoice 1 submitted
Tasks completed
Invoice Amount
Invoice &
ORA Action Plan
$______________
Send Check to:
______________________________
______________________________
______________________________
______________________________
2
2024 MRC Operational Readiness Award Action Plan
(Refer to your application to complete the following sections)
1. Current State:
Describe the current
readiness and capabilities
of the
MRC unit. Describe
barriers to deploying MRC
volunteers. Describe the
challenges and strengths to
support the level of
funding requested. Units
requesting the Tier 2
award should be able to
demonstrate their current
capacity to develop and/or
strengthen response plans
and mission sets. Include
how the MRC unit is
currently integrated into
response
plans and opportunities to
support new or
evolving missions.
2. Future State:
Describe the goals of the
project (i.e., building or
strengthening the unit’s
operational readiness over
the next 12-36 months).
Consider what is realistic
this
project year and what
specific steps the unit will
take
to achieve the project goals
(i.e., the objectives). Use
SMART criteria to develop
goals and objectives.
3
2024 MRC Operational Readiness Award Action Plan
(Refer to your application to complete the following sections)
3. Implementation Plan:
Describe the activities
and/or training events to be
conducted to meet the
project goals, objectives,
and
outcomes. Include a brief
timeline that covers the
next
12 months.
4
APPENDIX B – MRC ORA Interim Project Survey
2024 MRC Operational Readiness Awards Deliverable
Overview of Interim Project Survey
Due: July 29, 2024
MRC unit leaders will receive a link via email in June 2024 to complete the Interim Project Survey.
For planning purposes, the Interim Project Survey may contain the following sample questions:
• Has the MRC unit begun the project? Yes/No
• If no, please explain the challenges that have prevented the initiation of the project.
• Describe progress on the implementation plan.
• Describe progress on measurable outcomes.
• Approximately how many MRC volunteers are expected to contribute to the implementation of
the project and how many are expected to directly benefit from the project?
• Describe any improvements you would suggest to NACCHO for future award application cycles.
5
APPENDIX C - MRC ORA Final Project Evaluation
2024 MRC Operational Readiness Awards Deliverable 3
Overview of Final Project Evaluation Survey
Due: March 2025
MRC unit leaders will receive a link via email in January 2025 to complete the Final Project
Evaluation Survey. For planning purposes, the Final Project Evaluation Survey may contain the
following sample questions:
• Was your unit able to complete planned award activities? Yes/No
• What activities were supported by the ORA grant?
• Were the ORA activities evaluated? If so, how?
• What were the measurable outcomes and community impact of your award activities?
• Approximately how many MRC volunteers contributed to ORA activities?
• Approximately how many MRC volunteer hours did the ORA activities benefit from?
• Do you feel that the ORA helped improve the capability/capacity of your MRC unit?
• What resources or tools did the unit develop through your project?
• How many and what types of Mission Sets did the unit develop/strengthen?
• What best practices or resources utilized for ORA activities would you recommend to
other MRC units?
• Do you have any success stories, pictures, and/or resources that you would like to share
IN WITNESS WHEREOF, the parties agree to enter into this Agreement
FOR AND ON BEHALF OF
MARICOPA COUNTY
BY:______________________________________________________
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTEST:
__________________________________________________________
CLERK OF THE BOARD
DATE
__________________________________________________________
APPROVED AS TO FORM
DATE