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Special Meeting Minutes Friday, February 16, 2024 1:00 PM BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts and/or Board of Deposit) "The mission of Maricopa County is to provide regional leadership and fiscally responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities” Board Members Jack Sellers, Chairman, District 1 Thomas Galvin, Vice Chairman, District 2 Bill Gates, District 3 Clint Hickman, District 4 Steve Gallardo, District 5 County Manager Jen Pokorski Clerk of the Board Juanita Garza Meeting Location Supervisors' Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS Chairman Sellers opened the meeting and asked the Clerk to call the roll. The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 1:00 PM on Friday, February 16, 2024, in the Supervisors’ Conference Room 301 W Jefferson, 10th Floor Phoenix, AZ 85003, with the following members present: Jack Sellers, Chairman, District 1 (remote); Thomas Galvin, Vice Chairman, District 2 (remote); Bill Gates, Supervisor, District 3 (remote); Clint Hickman, Supervisor, District 4 (remote); Steve Gallardo, Supervisor, District 5 (remote). Also present: Juanita Garza, Clerk; Mia Vagas, Minutes Coordinator; Valerie Beckett, Deputy County Manager; Andrea Cummings, Legal Counsel. ACTION 1. APPOINT CITIZENS' COMMITTEE REGARDING REPRESENTATIVE VACANCY LEGISLATIVE DISTRICT 22 Pursuant to ARS 41-1202(B), appoint individuals to a citizens’ panel to submit to the Board of Supervisors the names of three qualified electors who are members of the Democratic party and residents of Legislative District 22 to fill the vacancy created by the resignation of Leezah Sun. Also, designate one of the individuals as the Chairman for the Citizens' Committee. (C-06-24-584-X-00) Vice Chairman Galvin began by asking for legal clarification on the timetable for this appointment. He sited ARS 41-1202 A.5 and asked when the notification from the State Party Chairman was received by the Board of Supervisors. Andrea Cummings said she could not advise the Board on this as she was not aware of when it was received or in what format. Vice Chairman Galvin said he was not aware of any notification from the LD 22 Chairman, and, per statute, the Board will appoint a Citizens Committee within a particular timeframe after the receipt of the notification. He asked if the Democratic State Party Chairman has complied with this notification so the Board can legally move forward with this Citizens’ Committee. Supervisor Hickman said he appreciated Supervisor Gallardo tabling this action at the previous meeting due to the Party Chairman not being prepared with names to fill the vacancy. He suggested the Board reschedule this meeting and related action to ensure the Board is following statute. Special Meeting Minutes Friday, February 16, 2024 Page 2 of 3 Supervisor Gallardo said he has not been able to speak with the Democratic Party Chairman over the last few days. He said he would be in favor of delaying this action to make sure the Board is following statute. Supervisor Gallardo asked the Clerk if her office has received notification on this matter. The Clerk replied no notification had been received in the Clerk’s Office. Vice Chairman Galvin stated he was shocked that the Democratic State Party Chairman had not fulfilled their statutory duty so the Board could move forward with theirs. Supervisor Gallardo was surprised that this question had not been asked prior to this meeting and was under the impression that notification had been received. He said if he had known that the notice had not been received, he would have made more phone calls this morning. The Board all agreed that they would make themselves available and reconvene when notification has been confirmed. Chairman Sellers recessed the Special Board meeting. SPECIAL MEETING RECESSED Chairman Sellers recessed the meeting waiting for correspondence from Arizona Democratic Party State Chair. SPECIAL MEETING RECONVENED Chairman Sellers reconvened the meeting. Chairman Sellers reconvened the meeting. Chairman Sellers asked Supervisor Gallardo to address agenda item 1. Supervisor Gallardo thanked the Board for their patience on this item and said it was time to move forward to address the vacancy in LD22. He named each proposed nominee for the Citizens’ Committee and gave a brief background on each. Chairman Sellers acknowledged there was some discrepancy on the timing issue of the receipt of notification and the Board has received legal counsel to go ahead with this Citizens’ Committee appointment. Motion to approve the appointment of Francisca Montoya, Adan Morado, Sandra Cole, Eleanor Perez, and Lorenzo Sierra as Chairman of the panel by Supervisor Steve Gallardo, seconded by Supervisor Thomas Galvin Vice Chairman Galvin thanked Supervisor Gallardo for his diligence on this item. He noted that the Board follows the law. Vice Chairman Galvin said the Board did receive the notification from the Democratic Party Chairman in the afternoon and so the Board was able to move forward. Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Clint Hickman, Steve Gallardo Special Meeting Minutes Friday, February 16, 2024 Page 3 of 3 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _____________________________ Jack Sellers, Chairman of the Board ATTEST: ___________________________ Juanita Garza, Clerk of the Board