COMBINED MARICOPA COUNTY ATTORNEY'S OFFICE (GR-STOP-GOYFF-010124-11).PDF
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KATIE HOBBS
GOVERNOR
STATE OF ARIZONA
OFFICE OF THE GOVERNOR
EXECUTIVE
OFFICE
GOVERNOR’S OFFICE OF YOUTH, FAITH AND FAMILY
1700 West Washington Street, Suite 230, Phoenix, Arizona 85007
Phone 602-542-4043 * Fax 602-542-3423 * www.goyff.az.gov
To:
rindelss@mcao.maricopa.gov
mitchelr@mcao.maricopa.gov
martinc@mcao.maricopa.gov
bos.signatures@maricopa.gov
December 19, 2023
Clint Hickman
Chairman, Maricopa County Board of Supervisors
Maricopa County Attorney’s Office
301 West Jefferson Street
Phoenix, AZ 85003
RE:
Arizona STOP (Services, Training, Officers, and Prosecutors) Violence Against Women Grant (RFGA-STOP-
GOYFF-010124-00)
Application Title: SAFE Domestic Violence Investigator
Dear Chairman Hickman,
Your grant application submitted for the Arizona STOP (Services, Training, Officers, and Prosecutors) Violence
Against Women Grant solicitation has been accepted. Your grant application was evaluated in accordance with A.R.S.
§41-2701, et. seq. and the evaluation criteria in the R.F.G.A. Attached, please find a countersigned copy of your Offer
and Acceptance Form and Summary of Award.
This office requires a current copy of your Certificate of Insurance, in the types and amounts stated in the RFGA. It
is the awardee’s responsibility to ensure that all required coverage is in full force and effect during the term of the
contract and shall not serve to limit any liabilities or any other sub-grantee obligations. Copies of the applicable
Certificate of Insurance shall be provided to this office to the attention of Shane Richardson, Procurement Manager,
State of Arizona, Governor’s Accounting Office, 1700 W. Washington, Suite 500, Phoenix, AZ 85007 or
procurement@az.gov. Failure to do so may result in cancellation of the contract for breach.
Congratulations on your grant award! The Governor’s Office of Youth, Faith and Family looks forward to a mutually
beneficial relationship during this contract period. Should you have any questions, please contact me at
procurement@az.gov.
Sincerely,
Shane Richardson
Procurement Manager
Enclosed:
Offer and Acceptance Form
Summary of Award
GR-STOP-GOYFF-010124-11
January 1, 2024
14
December
23
State of Arizona
Governor’s Office of Youth, Faith and Family
Summary of Award – Year 1
1. Type of Agreement
Grant Award
2. Title of Grant
Arizona STOP (Services, Training, Officers, and
Prosecutors) Violence Against Women Grant
3. Action Type
Year 1 Agreement
4. Amendment No.
0
5. Contract No.
GR-STOP-GOYFF-010124-11
6. Effective Date
01/01/2024
7. Performance Period
01/01/2024 – 12/31/2024
8. Sponsoring Federal Agency
United States Department of Justice,
Office on Violence Against Women
9. Grantee Name
Maricopa County Attorney's
Office
225 W. Madison St
Phoenix, AZ 85003
10. Grantee ID
EIN: 86-6000472
UEI: DP5UNAV7S2L7
11. Grantee’s Program Name
SAFE Domestic Violence
Investigator
12. CFDA No.
16.588
13. FAIN No.
15JOVW-23-GG-00560-STOP
14. Award Info
Grant Funding: $149,926.86
Grantee Match: $49,975.62
Grantee Indirect: N/A
15. Agreement Type
Cost Reimbursement
18. Program Report Contact
Emily Uline-Olmstead
Justice Program Manager
Governor’s Office of Youth,
Faith and Family
1700 W. Washington
Suite 230
Phoenix, AZ 85007
euolmstead@az.gov
19. Statutory Authority
Violence Against Women Act of 2000,
the Violence Against Women Act of
2005, and the Violence Against Women
Act of 2013 under 34 U.S.C §§ 10441,
10446-10451.
16. Method of Payment
Electronic or Warrant
17. Financial Reporting
Monthly
20 days after month end
20. Program Reporting
Quarterly Reports Due:
Q1: April 30, 2024
Q2: July 31 2024
Q3: October 31, 2024
Q4: January 31, 2025
DOV/OVW Annual Progress
Report (Muskie) Due:
February 15, 2025
The Governor's Office of Youth,
Faith, and Family shall provide the
forms for the quarterly reports and
requests for reimbursement.
21. Remittance Address
State of Arizona
Governor’s Accounting
Office
1700 W. Washington
Suite 500
Phoenix, AZ 85007
grantrfr@az.gov
22. Grantee Program Contact
Sherry Rindels-Larsen
Grant Administrator
Maricopa County Attorney's
Office
225 W. Madison St
Phoenix, AZ 85003
602-882-0720
rindelss@mcao.maricopa.gov
23. Grantee Financial Contact
Sherry Rindels-Larsen
Grant Administrator
Maricopa County Attorney's Office
225 W. Madison St
Phoenix, AZ 85003
602-882-0720
rindelss@mcao.maricopa.gov
24. Special Conditions
The above grant program is approved subject to such conditions of limitations as are incorporated by reference to the grantee’s contract
materials. Contract materials incorporated by reference include: The Request for Grant Solicitation No. RFGA-STOP-GOYFF-010124-00
and all Attachments; solicitation amendment(s); grantee’s response application (including narrative responses and all Exhibits); clarification
requests and responses; and countersigned Offer and Acceptance Form, all of which are in the possession of the grantee.
The State of Arizona’s Uniform Terms and Conditions (Revision No. 10.4) are incorporated into this contract as if fully set forth herein.
Copies of this document may be accessed at:
https://spointra.az.gov/sites/default/files/Uniform%20Terms%20and%20Conditions_r10.4_05-23_0.pdf
In the event of any divergence between these contract materials and the Uniform Terms and Conditions, the contract shall control. Grantee
warrants that it has read and understands the State of Arizona’s Uniform Terms and Conditions (Revision No. 10.4), and agrees to be bound
by them in their entirety.
225 W MADISON ST, 6TH FLOOR
PHOENIX, AZ 85003
WWW.MARICOPACOUNTYATTORNEY.ORG
PH.
(602) 506-3411
FAX
(602) 506-8102
Maricopa County Attorney
RACHEL H. MITCHELL
To: procurement@az.gov
Shane Richardson
Procurement Manager
Governor’s Office of Youth, Faith, and Family
1700 West Washington St., Suite 230
Phoenix, AZ 85007
Re: Requested SAFE Domestic Violence Investigator Clarifications
Dear Mr. Richardson:
Thank you for your email and the opportunity to address your questions regarding our SAFE Domestic
Violence Investigator application.
1. If awarded STOP funds, the project funding will be used strictly for victims aged 11 and older. Victim
age is an element local law enforcement includes as part of the report submitted for charging. The Family
Violence Bureau Chiefs will ensure the victim's age is greater than 11 before assigning the case to the
funded Investigator.
2. Maricopa County General Travel Policy A2313 details travel reimbursement for MCAO employees.
The travel policy reimburses employees based on Federal GSA rates. The MCAO Travel Coordinator
understands that state travel rates differ from federal ones. If travel funding is awarded, reimbursement
for travel expenses incurred by the Investigator will be requested from the Governor’s Office at the
current state rates. The MCAO General Fund will absorb differences between the state and federal rates to
ensure the employee is paid per Maricopa County policy.
Please let me know if you have any additional questions.
Sincerely,
Sherry Rindels-Larsen
Grant Administrator
Maricopa County Attorney’s Office
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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Budget Report
Passthrough Agency: Arizona
Report Date: 12/01/2023
Program: GOYFF STOP Formula Grant Program FY24
Requested By: Sherry Rindels-Larsen
Stage: Pre-Award
rindelss@mcao.maricopa.gov
Budget Items
Category
Title
Description
Units
Unit Cost
Extended Cost
Direct Cost
Indirect Cost
GL Account
Cost Share
Type
Personnel
Family Violence Bureau
Investigator
TBD
2080
$44.00
$91,520.00
$91,520.00
$0.00
$0.00
Direct Cost
Investigator Overtime
TBD
62
$66.00
$4,092.00
$4,092.00
$0.00
$0.00
Direct Cost
Victim Advocate
TBD
1187.293
$29.63
$35,179.49
$35,179.49
$0.00
$35,179.49
Direct Cost
Personnel Total
3329.293
$139.63
$130,791.49
$130,791.49
$0.00
$35,179.49
Fringe Benefits
Family Violence Bureau
Investigator
TBD
1
$46,734.78
$46,734.78
$46,734.78
$0.00
$0.00
Direct Cost
Investigator Overtime
TBD
1
$1,480.08
$1,480.08
$1,480.08
$0.00
$0.00
Direct Cost
Victim Advocate
TBD
1
$14,796.13
$14,796.13
$14,796.13
$0.00
$14,796.13
Direct Cost
Fringe Benefits Total
3
$63,010.99
$63,010.99
$63,010.99
$0.00
$14,796.13
Travel
Investigative Travel
Travel, airfare, meals,
lodging, car rental
1
$4,375.00
$4,375.00
$4,375.00
$0.00
$0.00
Direct Cost
Training Travel
Registration, Airfare,
Meals, Lodging, Other
1
$1,725.00
$1,725.00
$1,725.00
$0.00
$0.00
Direct Cost
Travel Total
2
$6,100.00
$6,100.00
$6,100.00
$0.00
$0.00
Equipment
Equipment
Equipment
0
$0.00
$0.00
$0.00
$0.00
$0.00
Direct Cost
Equipment Total
0
$0.00
$0.00
$0.00
$0.00
$0.00
Supplies
Supplies
Supplies
0
$0.00
$0.00
$0.00
$0.00
$0.00
Direct Cost
Supplies Total
0
$0.00
$0.00
$0.00
$0.00
$0.00
Contractual
Contractual
Contractual
0
$0.00
$0.00
$0.00
$0.00
$0.00
Direct Cost
Contractual Total
0
$0.00
$0.00
$0.00
$0.00
$0.00
Construction
Construction
Construction
0
$0.00
$0.00
$0.00
$0.00
$0.00
Direct Cost
Construction Total
0
$0.00
$0.00
$0.00
$0.00
$0.00
1
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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Indirect Costs
Indirect Costs Total
0
$0.00
$0.00
$0.00
$0.00
$0.00
Other
Other Total
0
$0.00
$0.00
$0.00
$0.00
$0.00
Budget Report, Created by Sherry Rindels-Larsen, rindelss@mcao.maricopa.gov, 12/01/2023
Source: eCivis™ Portal
http://www.ecivis.com/
2
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Budget & Scope of Work Documents
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SAFE Domestic Violence Investigator
Budget Justification:
MCAO is requesting funding for a dedicated investigator for our
Family Violence Bureau.
Total Project Cost: $199, 902.48
Total Federal Funding Requested: $149, 926.86.
Total Match: $49,975.62
Personnel:
The estimated hourly rate for a new investigator is $44.00/hour
based on FY24 salaries. The annual salary is determined by
multiplying the hourly rate by 2080 hours (52 weeks/year x 40
hours/week). Total estimated annual salary is $91,520.00 ($44.00 x
2080).
It is estimated that the investigator will be required to work some
overtime.
The hourly rate for overtime is 1.5 times the hourly rate. (1.5 x
$44.00 =$66.00/hour)
We have calculated the investigator will work up to 62 hours of
overtime with grant funding.
Total overtime salary is $4,092.00 ($66.00/hour x 62 hours).
ERE/Fringe
Maricopa County benefits are divided into two parts: variable and
fixed. The variable benefits include: MCAO’s contributions for Social
Security, Medicare, and retirement. For non-detective staff, these
variable rate benefits for FY 2024 are 19.94% of salaries. For
investigative staff, the variable rate benefits for FY 2024 are 36.17%
of salaries.
Program: GOYFF STOP Formula Grant Program FY24
Provided for: Sherry Rindels-Larsen
On Friday, December 1, 2023 8:14:18 PM UTC
Page 1 of 4
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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The fixed benefits include: an agency average contribution for
employee medical insurance, dental insurance, life insurance, and
medical waiver reimbursements (if applicable). The FY 2024 Annual
Fixed Benefits rate per full-time employee is set by the Maricopa
County Office of Management and Budget at $13,632.
Total benefits are calculated to be $46,734.78 (33,102.78 +
$13,632).
Variable benefits total $33,102.78 (.3617 x $91,520.00).
Fixed benefits total $13,632.
Overtime ERE:
Overtime benefits require only variable benefits as the fixed benefit
amount doesn't change with overtime hours.
Total overtime benefits are calculated to be $1,480.08 (.3617 x
$4,092.00).
Training and Investigative Travel: rates are estimated using
general Fy24 Federal per Diem rates.
Investigative travel may be needed to interview victims,
witnesses, and defendants in Domestic Violence cases.
Location will be case specific.
Once the exact destination is determined for travel and approved by
the Division Chief, travel arrangements will be secured using current
Federal per Diem rates for the location and applicable time of year.
MCAO is budgeting up to five investigative travel instances. From
previous grant experience where investigative travel is funded, travel
expenses include airfare, meals, lodging, and car rental.
In most investigative travel instances, only one night of lodging is
required.
Airfare is budgeted at $400.00/trip. Total airfare $2,000.00 (5 x
$400).
Program: GOYFF STOP Formula Grant Program FY24
Provided for: Sherry Rindels-Larsen
On Friday, December 1, 2023 8:14:18 PM UTC
Page 2 of 4
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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Meals are budgeted at $75.00 per day. Total meals $750.00 (5 x $75
x 2 days/trip).
Lodging is budgeted at $150.00 per day. Total lodging $750.00 (5 x
$150).
Car Rental is budgeted at $175.00 per day. Total car rental $875 (5 x
$175)
Total Investigative Travel $4375 ($2,000.00 + $750.00 + $750.00 +
$875).
Investigator Training
Specialized training or conference attendance may be required for
the investigator to improve specialized skills. MCAO is budgeting the
investigator to attend one out of state training. Location to be
determined based on training opportunity.
Travel expenses will include training/conference registration, airfare,
meals, lodging and other expenses (local transportation, luggage).
Registration is budgeted at $500.00/conference.
Airfare is budgeted at $400.00/trip.
Meals are budgeted at $75.00 per day. Total meals $225.00 (1 x $75
x3 days).
Lodging is budgeted at $150.00 per day. Total lodging $450.00 (3
nights x $150).
Other expenses is budgeted at $150.00/trip.
Total Training travel: $1725 ($500.00 + $400.00 + $225.00 +
$450.00 + $150.00).
Match: Required match is 25% of the Total Project Costs.
Program: GOYFF STOP Formula Grant Program FY24
Provided for: Sherry Rindels-Larsen
On Friday, December 1, 2023 8:14:18 PM UTC
Page 3 of 4
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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Total Match Required: $49,975.62 ($199,902.48 x .25)
The Advocate is funded with general funds and will work a minimum
of 50% on this project.
Total annual salary for the advocate is estimated at: $61,630.40
(2080 x 29.63)
The estimated hourly rate for an advocate is $29.63/hour.
Total ERE for the advocate is estimated at: $25,921.10
Variable benefits total is estimated at $12,289.10 (.1994 x
$61,630.40)
Fixed benefits total $13,632.
The required match will be approximately 57.08% of the salary and
benefits of the advocate.
$61,630.40 x .5708 = $35,179.49 salary
$25,921.10 x .5708 =$14796.13 ERE
Program: GOYFF STOP Formula Grant Program FY24
Provided for: Sherry Rindels-Larsen
On Friday, December 1, 2023 8:14:18 PM UTC
Page 4 of 4
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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Applications: SAFE Domestic Violence Investigator
Profile
rindelss@mcao.maricopa.gov
1. Application/Project Title
SAFE Domestic Violence Investigator
2. Org Name
Maricopa County Attorney's Office
Applicant Category
Prosecution
Target Geographical Service Location
Urban
3. Program/Project Congressional District (check all that apply)
3
4. Program/Project Legislative District (check all that apply)
11
Exhibit A: Offer and Acceptance
Final Exhibit A.pdf
Exhibit B: GOYFF Standard Data Collection Form
Final Exhibit B.pdf
Exhibit C: GOYFF Financial Systems Survey
Final MCAO Exhibit C.pdf
5. Scope of Work (200 points)
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Budget & Scope of Work Documents
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Executive Summary (500 word limit)
SAFE Domestic Violence Investigator
Maricopa County Attorney’s Office (MCAO) is the third largest public prosecutorial agency in the nation, serving almost four and a half million
residents of Maricopa County. MCAO proposes the creation of a dedicated investigator position within its Family Violence Bureaus. The SAFE
Domestic Violence Investigator’s purpose is defined by its name: Support – the prosecution, Act – upon the evidence, Facilitate – multidisciplinary
connections to further investigations, and Empower -the victim. The creation of this position addresses issues impacting many domestic violence
cases submitted to MCAO. This initiative aims to enhance the efficiency and effectiveness of our response to domestic violence, focusing on
reducing the number of cases sent back to the local law enforcement agencies before filing charges, facilitating efforts with law enforcement and
other entities to investigate the most severe cases, and working with victims who recant or are being coerced into silence by their assailer.
Rationale:
Reducing Cases Requiring Being Furthered: Numerous cases are returned to law enforcement agencies due to incomplete investigations. This
delays the filing of charges, which is frustrating for victims seeking justice and can result in additional danger for the victim and the community. With a
dedicated investigator, MCAO will be equipped to file charges more swiftly and initiate the prosecution process. This will ensure that perpetrators are
held accountable and that victims receive the legal protection they deserve.
Developing Evidence-Based Cases: Many victims recant their statements due to fear and witness intimidation by the defendant. When intimidation is
successful, victims decline to participate in the prosecution, minimize the abuse on the witness stand, and some even testify on behalf of the abuser.
This investigator will specialize in building evidence-based cases to withstand these challenges and potentially add additional charges. This will
increase the likelihood of a successful prosecution and prevent perpetrators from committing future acts of violence.
Enhanced Evidence Collection for Prosecution: Domestic violence deaths in Arizona and Maricopa County are increasing, as are the number of
cases involving strangulation and weapons. The embedded investigator will assist local law enforcement agencies in collecting strong and admissible
evidence to strengthen the prosecution’s case.
Victim Protection and Support: The core objective of this initiative is to safeguard the well-being of domestic violence victims and their families. The
embedded investigator will assist in prosecution support and work with MCAO victim advocates to connect victims with resources, support services,
and safe living situations. By doing so, we can address the immediate needs of victims and empower them to escape the cycle of abuse.
Impact:
Embedding an investigator within our Family Violence Bureaus signifies a proactive step toward enhancing the response to domestic violence cases
and prioritizing victim protection. By reducing the need for cases to be furthered, expediting legal processes, and providing critical support to victims,
this initiative aims to foster a safer community for individuals and families affected by domestic violence.
Needs/Resources (1,500 word limit)
Needs/Resources
The issues addressed surround the prevalence of domestic violence (DV) within Maricopa County and the need to enhance the prosecution of felony
DV cases.
In 2022, the Family Violence Bureau (FVB) within the Maricopa County Attorney’s Office (MCAO) reviewed over 5,000 case submittals. Once patrol
officers complete the initial investigation following a DV call, they submit charges to MCAO for review and filing. Unfortunately, the investigations are
often incomplete, and cases are returned to law enforcement agencies (LEAs) for additional investigation before charges can be filed. This potentially
puts victims at additional risk and could lead to the destruction of evidence. In 2022, for the specific DV crimes of strangulation, homicide, and
stalking/harassment, the office returned 701 cases for further investigation. Through September 14, 2023, the office has returned 472 cases.
Victim recantation occurs in about 80% of DV criminal cases. Victims retract their statements or minimize the abuse they've experienced. This
highlights the need to build victim trust while gathering vital information for prosecution.
Witness intimidation and manipulation are pervasive issues in DV cases that impact the prosecution's ability to secure convictions. Coordinated
efforts and strategies are needed to counter witness intimidation, ensuring victims feel safe to testify and receive appropriate protection.
This proposal advocates hiring a dedicated investigator within MCAO’s FVB. This investigator will play a crucial role in case investigations to
augment the effectiveness of prosecuting DV cases and assisting victims in breaking the DV cycle.
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Budget & Scope of Work Documents
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The proposed project will focus on Submitted DV cases and the victims created by those crimes.
The key stakeholders involved are:
1. Maricopa County Attorney’s Office:
• Ed Leiter, Division Chief
• Kate Loudenslagel, Bureau Chief FVB West
• Joshua Clark, Bureau Chief FVB East
• Dyanne Greer, Prosecutor FVB East
• TBD, FVB Investigator
• TBD, Victim Advocate, Victim Services Division
2. Maricopa County Local LEAs: Collaborative efforts with each of Maricopa County’s LEAs are essential to improve case handling and prosecution in
DV cases.
3. Arizona Department of Child Safety: Involvement is crucial in cases involving child victims or those impacted by DV.
4. Phoenix Children’s Hospital and Childhelp: Their involvement provides medical support and services for victims, especially children, who have
experienced DV.
5. Phoenix Family Advocacy Center and Glendale Family Advocacy Center: Their participation includes support and services to DV victims, including
safety planning, shelter access, emergency housing assistance, counseling, and advocacy.
These key stakeholders collectively contribute their expertise, resources, and efforts to enhance the prosecution of DV cases and improve the overall
support system for victims in Maricopa County.
Data from the Maricopa County Attorney's Office (MCAO), Prosecutor by Karpel data management system provides insight into DV cases handled by
our office:
Strangulation Cases: In 2022, MCAO filed 318 charges. As of September 2023, 209 charges.
Homicide Cases: In 2022, MCAO filed 47 charges. As of September 2023, 44 charges.
Stalking Cases: In 2022, MCAO filed 51 charges. As of September 2023, 30 charges.
DV-Related Deaths in Arizona:
The Arizona Coalition to End Sexual and Domestic Violence produces an annual DV Fatality Report. From the 2022 report: between 2009 and
2022, Arizona reported 1,459 DV-related deaths. Maricopa County had 65 of the 101 reported deaths in 2022. Firearms accounted for 76% of deaths.
Twenty-three percent of intimate partner homicides had known prior reports of abuse or orders of protection in place.
Federal Data (National Context):
Data from the Criminal Victimization, 2022 report by the Bureau of Justice Statistics indicates approximately 1,370,440 DV victimizations, making up
4.9% of the total violent victimizations. This is an increase from 910,880 in 2021. The rate of intimate partner violence was approximately 3.4%, with
around 951,930 victimizations. This includes violent victimizations committed by current or former spouses, boyfriends, or girlfriends.
This data highlights the ongoing challenges and critical need for support and intervention in cases of DV in Arizona and the United States.
Maricopa County offers a range of local DV programs to support survivors, including shelters, advocacy centers, and organizations like Agnes’
Center for Domestic Solutions, A New Leaf, Chrysalis, Sojourner Center, and many others.
Gaps and unmet needs include:
1. Timely Investigation and Charging:
Gap: Patrol officers handle initial investigations in DV cases. The assignment of detectives is not immediate, so necessary follow-up is not done in
Budget & Scope of Work Documents
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Budget & Scope of Work Documents
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time to keep incarcerated defendants in custody, jeopardizing victim safety and evidence.
Unmet Need: A dedicated investigator can bridge this gap, ensuring a smooth transition from patrol arrest to detective follow-up, expediting charging
decisions, increasing victim safety, and preserving crucial evidence.
2. Victim Recantation, Intimidation, and Manipulation:
Gap: Victims frequently recant their statements. Witness intimidation and manipulation are pervasive in DV cases, complicating prosecutions, and
delaying justice.
Unmet Need: A dedicated investigator can build victim trust and invest time in understanding recantations to reduce recantations and bolster cases
for successful prosecution. He/She will focus on cases of witness tampering, reviewing jail communications to identify intimidation attempts, ensuring
a safer environment for victims to testify, and discouraging intimidators.
How the Investigator Addresses These Gaps:
During Pre-Charging:
Assist in early investigations by interviewing witnesses not previously interviewed, coordinating forensic interviews for child witnesses, and preserving
evidence needed for charging. This facilitates the charging process, resulting in additional informed charging decisions.
Post-Charging:
Actively engage in post-charging activities, conducting follow-up investigations and gathering evidence of prior DV occurrences to strengthen cases
for successful prosecution.
Addressing Forfeiture by Wrongdoing:
Play a pivotal role in addressing forfeiture by wrongdoing, focusing on witness tampering and intimidation. Submitting witness tampering evidence to
strengthen conviction chances.
Victim Support and Trust Building:
Assist Prosecutors and Advocates in providing victim support and guidance ensuring they feel supported and safe. This active involvement instills
trust and confidence in the legal process.
The problem focuses on the need to address DV cases expeditiously.
MCAO has just six investigators assigned to support the Special Prosecution 2 Division, including the FVB and three other bureaus. The FVB is
assigned two of six investigators. The FVB has 45 prosecutors and support staff working to prosecute DV cases, including child abuse, vulnerable
adult abuse, DV homicides, and child abuse homicide. County General Funds fund those positions. Local LEAs face similar challenges due to limited
personnel resources and varying levels of specialization. The addition of a dedicated DV investigator will enhance current efforts through:
Specialization and Focus: Dedicating an investigator to DV cases will ensure a specialized, trauma-informed focus to address investigative and victim
needs, enhancing the capacity to charge additional DV cases.
Victim and Community Safety: A specialized focus will improve victim and community safety by addressing cases promptly and comprehensively.
Enhanced Victim Trust and Engagement: A dedicated investigator assures victims their cases are taken seriously increasing their trust in the system.
Improved victim engagement leads to cooperation and a higher likelihood of successful outcomes.
MCAO’s internal team includes:
Division Chief, Edward Leiter:
Role: Responsible for program oversight, including development and implementation. Will provide strategic direction and guidance, manage
resources, and ensure the program aligns with goals and objectives.
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Budget & Scope of Work Documents
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FVB Chiefs, Kate Loudenslagel and Joshua Clark:
Roles: Responsible for managing the FVBs and overseeing staff. They coordinate with LEAs and ensure effective case processing.
Deputy County Attorney Dyanne Greer:
Role: Plays a key role in relationships with external agencies and partners, including hospitals, forensic interviewers, forensic nurses, Adult Protective
Services, Family Advocacy Centers, the Department of Child Safety, and Multidisciplinary Teams.
TBD, DV Investigator:
Role: Responsible for investigating DV cases. Will work closely with LEAs, prosecutors, victims, and advocates to gather evidence.
TBD, Victim Advocate:
Role: Responsible for supporting victims throughout the judicial process.
MCAO Finance staff: Chief Financial Officer, Catherine Martin and Grants Administrator, Sherry Rindels-Larsen
Role: Responsible for financial management and programmatic reporting requirements.
MCAO maintains a robust network of external partners within the community to support its efforts to combat DV. Key community partners include:
Law Enforcement Agencies: They respond to DV incidents, ensure victim safety, and play a critical role in gathering evidence and investigations.
Hospitals and Forensic Nurses: They collect evidence, document injuries, and provide expert testimony when needed. Their involvement strengthens
the case and ensures that victims receive proper medical care.
Family Advocacy Centers: Provide comprehensive services to victims of family violence ensuring that victims receive holistic support.
Multidisciplinary Teams: Bring professionals from different disciplines to collaboratively address DV cases.
Child Fatality Review Board and DV Fatality Review Team: Conduct reviews of fatalities related to child abuse and DV, respectively. Findings help
identify systemic issues and inform strategies to prevent future fatalities.
Adult Protective Services: Play a vital role in safeguarding vulnerable adults at risk of DV or abuse.
Department of Child Safety: Collaboration for cases involving child abuse or neglect resulting from DV ensures children are protected and supported.
Other external collaborations with entities facing similar issues include the city prosecutors' offices, which prosecute misdemeanor cases, and other
county prosecution agencies. The Attorney General’s Office handles dependency matters of children involved as victims or witnesses of DV.
MCAO is not a culturally specific organization.
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Budget & Scope of Work Documents
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Strategies/Approaches (1,500 word limit)
Strategies/Approaches
a. Explain how the selected strategies/approaches or proven effective program fit the identified problem/need and will lead to achieving the stated
goals and objectives.
The National Domestic Violence Prosecution Best Practices Guide recommends multidisciplinary collaborations that include prosecutors, law
enforcement, and victim and witness services within and outside the prosecutor’s office. Evidence supports better outcomes in prosecuting domestic
violence cases when these recommendations are followed. The hiring of a dedicated DV investigator within MCAO adds this important element to our
agency and will aid in successful case prosecutions from submitted cases throughout Maricopa County. MCAO’s goals of reducing the number of
cases returned to local law enforcement agencies, improving victim safety, and reducing victim intimidation and recantation are reasonable
expectations with the addition of the investigator. MCAO prioritizes using a victim-centered, trauma-informed approach with crime victims and this
project will be a valuable extension of those efforts.
b. If adopting a proven effective program to meet the identified needs, community norms, or differing cultures, explain how the core elements of the
original research-based intervention will be maintained.
NA
c. If applicable, applicants should demonstrate how they will incorporate or plan to incorporate the Recommended Guidelines for a Coordinated
Community Response to Adult Sexual Assault.
The Recommended Guidelines for a Coordinated Community Response to Adult Sexual Assault recommend that each agency has a specialized unit
to investigate sexual assaults. The guidelines recommend that the prosecuting agency have a team approach. The prosecutor should encourage the
assigned detective to maintain an active role in the case during the trial by providing feedback, completing follow-up when called on, and assisting the
prosecution as needed. Adding the dedicated DV investigator will allow MCAO to work even more closely with local law enforcement agencies and
the victim to preserve evidence, expand on the initial victim interview, and maintain timely communication with the victim. MCAO leadership has been
committed to training its staff in a Victim-Centered approach in case prosecutions, victim services, and investigations. Many staff have received this
specialized training and have incorporated a Victim-Centered approach in case prosecutions, victim services, and investigations. All staff within the
Family Violence Bureau will be trained to use this approach and will incorporate this approach into their daily work.
d. Explain how the selected strategies/approaches or proven effective programs apply to the targeted population.
MCAO responds to all cases submitted to its office regardless of race, culture, age, gender, or economic situation. Current MCAO prosecution and
victim services staff have been trained to conduct business utilizing culturally diverse, trauma-informed, and victim-centered approaches. Ongoing
training opportunities exist and are encouraged. New Family Violence Bureau staff will be required to receive training in these approaches.
6. Implementation Plan (100 points)
Implementation Plan (1,000 word limit, not including Exhibit F)
Implementation Plan
Hiring the Domestic Violence Investigator:
Maricopa County Attorney’s Office Human Resources (HR) will complete the necessary processes to post the position and hire the investigator
opening once the Maricopa County Board approves the grant award of Supervisors. The position will be posted internally first, and if no candidates
apply or a successful candidate isn’t identified, the position will be posted externally to attract qualified applicants.
A selection committee consisting of the Special Prosecutions 2 Division Chief, Family Violence Bureau Chiefs, Chief of Investigations, and Human
Resources will review applications, select applicants for interview, interview the candidates, and select the top candidate for hire following the
interview process.
HR completes extending the job offer and negotiating salary, start date, etc.
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Budget & Scope of Work Documents
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Hiring is expected to take up to three months. If an internal candidate is selected, this timeframe may be significantly reduced as the need to
complete a background check, etc. will already have been completed.
Once the investigator is hired, the new hire will complete new employee orientation and training (onboarding). This process is anticipated to take
about one month.
At this point, the project will be fully operational.
Cases will be assigned to the investigator by the Family Violence Bureau Chiefs. Submitted cases will be prioritized based on risk assessment and
efficiency. Those cases where a high fatality risk exists, or children are in the home will be given higher priority. Cases will also be prioritized for
efficiency. Those cases not requiring a great deal of investigative work before charges can be filed will be assigned eliminating the need to further the
case back to the submitting law enforcement agency.
The Bureau Chiefs, working with input from the Family Violence Bureau Prosecutors will identify cases where victim recantation, intimidation, or
manipulation are an issue and warrant additional investigative work by the embedded investigator. The investigator will work on those assigned cases
to provide the additional evidence needed to ensure a successful prosecution.
The Bureau Chiefs will meet with the investigator as needed to ensure the project's goals and objectives are being met.
b. Describe the plan for recruiting and retaining participants/clients.
No recruitment will be necessary for this project. Victims of domestic violence are entirely too plentiful in Maricopa County.
c. Describe any anticipated barriers to program participation and identify strategies to overcome those barriers.
Finding a candidate that meets the desired qualifications may be particularly challenging as competition for qualified law enforcement candidates is
fierce. Many law enforcement agencies are competing against one another to find qualified candidates. Within MCAO, many of our existing
investigators are retired law enforcement detectives who want to supplement their income and retirement. MCAO will select a well-qualified applicant
and require attendance at additional training opportunities to build and develop missing skills needed.
As this position for enhancing our multi-disciplinary approach is new to MCAO, we will work through our law enforcement liaisons and existing law
enforcement agency contacts to inform all law enforcement agencies of the additional investigative resources within MCAO.
As is often the case, we see an increased need for our existing investigative staff to support agencies serving the more rural communities including
the Maricopa County Sheriff’s Office. Specialized staff is rare within rural agencies. While we want to assist all the agencies, MCAO will need to be
conscious of the amount of work one investigator can accomplish and ensure we are focused on the goals and objectives of the project.
Domestic violence victims are unique and present many known barriers and challenges to overcome. The investigator hired must be well-equipped
and willing to assist victims through the challenges they face to improve victim cooperation and reduce recantation. They must be willing to work with
the prosecutors and advocates to hold offenders accountable for their actions.
d. Develop a set of objectives and performance measures that will be used to measure the effectiveness of the implementation of the selected
strategies or evidence-based program (e.g., number of participants attending/completing, participant satisfaction, adequacy of resources, timely
completion of activities, etc.).
See Exhibit E.
This project aims to reduce the number of cases returned to local law enforcement agencies before MCAO files charges in the case, investigate
cases where victim intimidation and recantation exist to improve prosecution success and investigate strangulation and homicide cases to aid
prosecution efforts.
e. Describe any training needed for existing and/or new staff. How and
when will this training be delivered? Who will deliver the training?
All new staff hired attend new employee orientation and the specific training modules associated with the area where the employee will work to
familiarize them with MCAO systems, policies, and procedures. This training is offered within the first two weeks of employment and is provided by
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Budget & Scope of Work Documents
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existing training staff within the Maricopa County Attorney’s Office and departmental staff. Ongoing training will be provided by Investigations
leadership and the Family Violence Bureau Chiefs.
f. Describe community outreach efforts to underserved racial or ethnic populations, people with disabilities, and individuals who identify as lesbian,
gay, bisexual, transgender, queer or questioning, and intersex regarding the availability of sexual violence services.
MCAO serves all citizens of Maricopa County irrespective of race, ethnicity, age, gender, religion, sexual orientation, gender identity, gender
expression, disability, or economic status.
Exhibit F: Implementation Plan
Final Exhibit F.pdf
7. Collaborative Elements and Partners (150 points)
Collaborative Elements and Partners (1,500 word limit)
Collaborative Elements and Partners
MCAO works collaboratively every day with numerous agencies to assist individuals impacted by crime.
Local Law Enforcement Agencies within Maricopa County: Collaborative efforts with the 25+ law enforcement agencies are essential to improve case
handling and prosecution in DV cases. Our prosecutors work with law enforcement agencies on every case to bring them to the best resolution
possible.
Arizona Department of Child Safety: Involvement is crucial in cases involving child victims or those impacted by DV.
Phoenix Children’s Hospital and Childhelp: Their involvement provides medical support and services for victims, especially children, who have
experienced DV.
Phoenix Family Advocacy Center and Glendale Family Advocacy Center: Their participation includes support and services to DV victims, including
safety planning, shelter access, emergency housing assistance, counseling, and advocacy.
MCAO Victim Advocates have extensive experience and training in their field and are equipped with a Resource Guide of existing service providers
complete with websites, phone numbers, addresses, and the specific services each agency offers to tailor their assistance to each victim. The
Advocates participate in regular multidisciplinary meetings to develop and maintain collaborative relationships with the various agencies to ensure
victims are provided with the victim-centered services they need.
MCAO advocates and some prosecution staff attend monthly multidisciplinary team meetings related to child abuse and sexual assaults. Domestic
violence is often addressed in these meetings as well.
For this grant project, no formal agreements or MOUs will be created. Existing contracts already exist for Maricopa County and Maricopa County
Attorney’s Office with those agencies providing specific required services (i.e., Phoenix Children’s Hospital for medical evaluation of children).
8. Sustainability Plan (100 points)
Organizational Capacity (1,000 word limit, not including Exhibit D)
Sustainability Plan
1. Organizational Capacity
A. MCAO receives more than $9M in grant funding annually from state and federal sources. A significant amount of grant funding received assists in
funding additional staff.
Each grant has one person within MCAO leading the project to ensure the project meets the deliverables, goals, and objectives outlined by the grant
application and agreement. Lead persons work with MCAO Finance to complete the required reports for each grant.
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Budget & Scope of Work Documents
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The MCAO Finance Department is critical to each grant-funded project. Staff are responsible for procurement of purchases, contract development,
invoicing, accounts payable, invoice processing, travel, and ensuring each grant expenditure is tracked and reported properly to each grant. MCAO
Finance works with Maricopa County Finance and all Maricopa County departments (Procurement, etc.) to meet all county, state, and federal
policies, and requirements.
Examples of grant-funded projects and outcomes:
MCAO has received five separate grants from the Department of Justice Sexual Assault Kit Initiative since 2016. Current funding has allowed MCAO
to maintain funding for four investigators, one criminal analyst, and a program coordinator and hire a victim advocate. This funding has provided
funding to test over 3,000 untested sex assault kits for DNA and is now testing over 1,200 kits where improvements in DNA technology allow
additional DNA testing to be completed.
Two currently funded projects from the Department of Justice BJA Prosecuting Cold Cases using DNA initiative allow MCAO to focus on solving cold-
case violent crimes. With several hundred cold-case homicides currently open in Maricopa County, this grant funding is critical to keeping these
cases moving forward toward prosecution.
AzCJC allows MCAO to fund seven prosecutors in our Drug Enforcement Bureau. These prosecutors are responsible for the successful prosecution
of more than 12,000 felony drug crimes each year.
Grant funding received from AzCJC, the Arizona Attorney General’s Office, and DPS focuses on victims. Grants fund advocates to ensure victims
are represented throughout the legal process, restitution specialists to ensure victims are made whole through victim compensation funding, and to
ensure victims know and exercise their rights.
B. (Exhibit D).
Programmatic:
Division Chief Ed Leiter and Family Violence Bureau Chiefs, Kate Loudenslagel and Joshua Clark, and Prosecutor Dyanne Greer will coordinate the
project. Together, these staff have more than 60 years of family violence and sex crime prosecution experience with MCAO. Each will spend up to
25% of their time on this project.
The funded Investigator will play the most vital role. They will spend their time focused on reducing the number of DV cases returned to law
enforcement agencies before filing charges and investigating cases where victim intimidation or recantation issues and the most serious DV crimes
are present. This position will devote 100% to this project.
The required match will be an Advocate position. Their role is critical in assuring victims receive the assistance they need throughout the criminal
justice process.
Financial:
MCAO's Chief Financial Officer has 21 years of experience with MCAO and is responsible for the $130M budget for FY2024. She leads a team
including the Grant Administrator. The MCAO Finance team has more than 50 years of experience with MCAO. The team will spend less than 5% of
their time on this project.
Sherry Rindels-Larsen, the MCAO Grant Administrator, has over 12 years of grant management experience at the non-profit, county, and state
levels. She has been with MCAO for three years. She will spend 5% of her time on this project.
C. Capacity building required will be to hire the investigator funded by this project. As soon as the Maricopa County Board approves funding of
Supervisors, the position will be posted internally. If an internal candidate isn’t selected, the opening will be posted externally until a successful
candidate is hired.
D. MCAO Finance follows all Maricopa County procedures and policies. Maricopa County has a detailed grant manual with policies and procedures
specific to grant management which adheres to OMB Uniform Guidance. This manual is reviewed annually and updated as needed. The County
utilizes several software systems to administer financial expenditures including all grants: CGI Advantage (Advantage Financial, Advantage
Performance Budgeting, InfoAdvantage), CAPA, OnBase, and Workday. Access to these systems and areas within the systems is controlled by job
role and approved user request.
MCAO Finance is staffed to ensure the separation of duties. According to grantor schedules, grant financial reporting is completed by the Grant
Accountant and reviewed by the Program Coordinator for the grant project, the Assistant Finance Manager, the Chief Financial Officer, and the Grant
Administrator for accuracy before submission to the grantor.
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Budget & Scope of Work Documents
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E. A portion of grant funding MCAO receives is ongoing and despite a proven need for additional funding, the funding levels have remained
unchanged for several years.
MCAO has worked within those funding constraints and improved efficiencies where possible. For example, staff funded by AzCJC for the National
Criminal History Improvement Program have worked to streamline their processes to improve accuracy and efficiency. This has allowed MCAO to
keep up with the ongoing demands despite unchanging grant funding.
Grant funding is often an opportunity to try new methods. The shared goal of MCAO and all law enforcement is to protect the citizens of Maricopa
County and hold criminals accountable for their actions. This funding is an opportunity to try embedding an investigator within our Family Violence
Bureau and evaluate the impact on the efficiency and effectiveness at which MCAO can charge DV cases and address victim intimidation
successfully. MCAO will review the impacts of this funding and if feasible, make changes within the organization to continue this effort. Other areas
within MCAO have seen success when using the expertise of specialized investigators and it is hoped that this project will share similar success. As
this effort gains proven successes, the office may decide to move toward an embedded investigator model.
Exhibit D: Personnel Staff Overview
Final Resumes.pdf
9. Goals, Objectives, and Performance Measures (200 points)
Exhibit E: Goals, Objectives, and Performance Measures
Final Exhibit E - Goals Objectives and Performance Measures.pdf
10. Evaluation Plan (100 points)
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Budget & Scope of Work Documents
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Program Evaluation (1500 word limit)
Evaluation Plan
1. Program Evaluation
a. Identify who will have overall responsibility for monitoring performance measures.
Division Chief Ed Leiter will have overall responsibility for the program.
The Family Violence Bureau Chiefs will assign domestic violence cases to the investigator and monitor the cases from submission by local law
enforcement through resolution of the case. They will coordinate efforts between Family Violence Prosecutors and the cases assigned to the
investigator. The Bureau Chiefs will meet with the funded investigator as needed at least weekly to ensure project goals and objectives are being
met.
The Training Department within MCAO maintains staff training information.
The Grant Administrator will work with the Division Chief and the Bureau Chiefs to collect quarterly programmatic information for reporting.
b. Describe what resources (e.g., personnel, supplies, etc.) will be needed to evaluate the proposed program.
Evaluation will utilize existing Prosecutor by Karpel software and a custom report (Excel) to be developed to track performance measures for the
investigator and overall program goals and objectives.
Domestic Violence cases assigned to the investigator will be tracked minimally for:
cases worked by the investigator.
cases worked by the investigator and filed.
cases the investigator assisted to trial/resolution with identification of the forfeiture/intimidation.
cases the investigator assisted to trial/resolution involving weapons or strangulation.
The Training Department offers and informs all staff of upcoming opportunities and maintains training hours completed by MCAO staff and
certifications. The hours of applicable training attended by Family Violence Bureau prosecution, investigations, and victim advocate staff will be
gathered and reviewed.
No funding is requested for evaluation.
c. Describe the plan for collecting the performance measure data.
Case information is reviewed regularly (weekly) by the Division and Bureau Chiefs as part of their responsibilities to ensure cases are moving
forward in the judicial process as required by MCAO. Information will be collected quarterly for required programmatic reporting.
d. Describe how data will be organized once it has been collected and the procedures that will be put in place to assure the quality of the data (e.g.,
training for data collectors, data collection forms, timeliness in administering tools).
Individual case data is tracked and maintained within the PBK system. Policies and procedures are in place within the organization to ensure system
integrity for all criminal cases. Case assignments to the funded investigator will be tracked and compared with current investigative staff to see if
notable changes in cases returned to law enforcement, charges filed, recantation, victim intimidation, etc. occur.
e. Describe how the data will be analyzed and utilized.
Data will be collected by the Family Violence Bureau Chiefs and submitted to the Division Chief for use in ongoing discussions with the County
Attorney and Executive Division staff. The information could be used for future staffing needs and budget requests.
f. Describe how the evaluation results will be used to drive continuous program quality improvement throughout the duration of this grant.
As this is a new endeavor for the Family Violence Bureaus, MCAO will use the data to make informed staffing decisions for the organization.
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Budget & Scope of Work Documents
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11. Budget Alignment (150 points)
Budget Status
I have completed the Budget Worksheet
Did you include indirect costs in your budget?
No
Solicitation Amendment 1
Final Solicitation Amendment 1 .pdf
Proof of SAM.gov Registration
Active SAM Registration through 02-14-2024.pdf
Audit Report (or applicable financial documents)
Maricopa County June 30 2022 Single Audit.pdf
Proof of 501c3 Status (if applicable)
Additional Upload 1 (Optional)
MCAO STOP GRANT Letters of Support.pdf
Additional Upload 2 (Optional)
Budget Worksheet
Please use the following link to view the Budget
View Budget Worksheet
https://portal.ecivis.com/#/peerBudget/FBAC1BD2-5942-4CBB-93D0-AD3ECF7A179E
Additional Information
11. Program Specific Criteria #1
12. Program Specific Criteria #2
13. Program Specific Criteria #3
Average Score
# of Reviews
0
# of Denials
0
Application Goals
View Application Goals
https://portal.ecivis.com/#/peerGoals/1CA37AEE-27EA-489A-A98A-C5F8137DC258
Applications: File Attachments
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Budget & Scope of Work Documents
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Exhibit A: Offer and Acceptance
Final Exhibit A.pdf
Exhibit B: GOYFF Standard Data Collection Form
Final Exhibit B.pdf
Exhibit C: GOYFF Financial Systems Survey
Final MCAO Exhibit C.pdf
Exhibit F: Implementation Plan
Final Exhibit F.pdf
Exhibit D: Personnel Staff Overview
Final Resumes.pdf
Exhibit E: Goals, Objectives, and Performance Measures
Final Exhibit E - Goals Objectives and Performance Measures.pdf
Solicitation Amendment 1
Final Solicitation Amendment 1 .pdf
Proof of SAM.gov Registration
Active SAM Registration through 02-14-2024.pdf
Audit Report (or applicable financial documents)
Maricopa County June 30 2022 Single Audit.pdf
Additional Upload 1 (Optional)
MCAO STOP GRANT Letters of Support.pdf
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Budget & Scope of Work Documents
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EXHIBIT D
Personnel Staff Overview
The following form may be reproduced with word processing software or another form may be
created that contains all the information requested.
In addition to this overview, please attach a resume (for current personnel) or a job
description (for positions to be hired) for the key individuals involved in the project.
STAFF MEMBER
BACKGROUND AND EXPERTISE
OF PERSONNEL
Name: Edward Leiter
Title: Division Chief, Special
Prosecution 2 Division
What percent of time will be spent on
this project: 10%
Maricopa County Attorney’s Office 16 years.
Assignments held: Division Chief-Special Prosecutions 2, Bureau
Chief-White Collar Cyber Crimes, Bureau Chief-Special Crimes
Bureau, Assistant Bureau Chief-Special Crimes Bureau, Public
Corruption/Violent Crimes Prosecutor-Special Crimes Bureau, Line
Attorney-Trial Group B, Line Attorney- Juvenile Durango
Name: Kate Loudenslagel
Title: Bureau Chief, Family Violence
West
What percent of time will be spent on
this project: 25%
Maricopa County Attorney’s Office 12 years.
Assignments held: Bureau Chief-Family Violence West, Prosecutor-
Family Violence Bureau, Prosecutor-Trial Group Bureau
B/Community Based Prosecution, Prosecutor-Regional Court
Center/Justice Court, Law Clerk,
Name: Joshua Clark
Title: Bureau Chief, Family Violence
East
What percent of time will be spent on
this project: 25%
Maricopa County Attorney’s Office 12 years.
Assignments held: Bureau Chief-Family Violence East, Prosecutor-
Family Violence Bureau, Prosecutor-Trial Group Bureau
A/Community Based Prosecution
Name: Dyanne Greer
Title: Prosecutor, Family Vi25%olence
East
What percent of time will be spent on
this project: 15%
Maricopa County Attorney’s Office 24 years.
Assignments held: Prosecutor-Family Violence Bureau, Prosecutor-
Criminal Trial Bureau, Prosecutor-Sex Crimes Bureau, Prosecutor-
Training and Development Division
Board and Committee Memberships: Association of Prosecuting
Attorney’s Advisory Committee, Child Fatality Review Board, Phoenix
Children’s Hospital Child Protection Team
Name: TBD
Title: Investigator
What percent of time will be spent on
this project:100%
See attached Job Description
Name: Catherine Martin
Title: Chief Financial Officer
What percent of time will be spent on
this project: <5%
Maricopa County Attorney’s Office 21 years.
Assignments held: Chief Financial Officer, MCAO
Certified Public Accountant
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Budget & Scope of Work Documents
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Name: Sherry Rindels-Larsen
Title: Grant/Contract Administrator
What percent of time will be spent on
this project: 10%
Maricopa County Attorney’s Office 3 years.
Assignments held: Grant/Contract Administrator
Additional Grant Administration Experience: Idaho Department of
Labor, Idaho State University, Prevent Child Abuse Iowa, YWCA of
Fort Dodge, Iowa
Name: TBD
Title: Victim Advocate
What percent of time will be spent on
this project: <50% (Match)
See attached Job Description
Name:
Title:
What percent of time will be spent on
this project:
Name:
Title:
What percent of time will be spent on
this project:
Name:
Title:
What percent of time will be spent on
this project:
Name:
Title:
What percent of time will be spent on
this project
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Budget & Scope of Work Documents
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EXHIBIT E
Goals, Outcome Objectives, and Performance Measures
In the table below state the goal(s) that will address the identified problem/need. Use a continuation sheet if necessary. The following table may be
reproduced with word processing software to replicate the number of tables to match the proposed program’s number of goals.
Goal: (EXAMPLE) Cross-train 90% of agency staff in the following topics areas to include, but not limited to, treatment models, safety, diversity and inclusion,
and compassion fatigue.
Rationale (How does this goal address the identified problem/need and selected risk/protective factors?): (EXAMPLE) The agency will be able to retain
staff and keep participants safe through training and strategy implementation.
OUTCOME OBJECTIVE(s) pertaining to this goal: (EXAMPLE)
1. By Month Day, Year, X Number of Program Staff will be trained.
Performance
Measure(s) /Activity
Definition(s) include data
source
Tools/process for
collection
Goal # (Goal must be
listed in the above table)
Explain how the performance
measure demonstrates progress
toward the goal
Example: Number of
hours of program staff
training provided
Example: The number of training
hours provided to staff during the
reporting period. Training includes
in-house and external trainings.
Example: Training hours will
be collected through sign-in
sheets, attendance logs, and
registration lists.
Example: Goal 1
Example: For purposes of this
performance outcome measure, staff
trainings ensures participant safety
by providing staff with the skills and
tools needed to complete their job in
a trauma-informed victim-centered
approach. This quarter, 75% of our
shelter staff were trained.
In the table below, provide at least two goals with performance measures, outputs, and outcomes. The selected performance measures must
demonstrate the results of the expansion and/or enhancement within the grant program, not the agency’s entire program.
Goal 1:
Reduce the number of domestic violence cases returned to local law enforcement for additional investigation before charging can occur.
Rationale: In many domestic violence cases, the patrol officers responding to the call complete the initial investigation and submit cases to the
Maricopa County Attorney’s Office prior to the case being assigned to the case detective within their agency who completes their full investigation.
Because the County Attorney’s Office must make charging decisions within 48 hours after arrest, cases may be furthered back to the law
enforcement agency to complete the investigation before charges can be filed. This has the potential for increasing the danger to the victim and
increasing the chance of victim intimidation by the abuser. By having a dedicated investigator to bridge the gap between the patrol arrest/submittal
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Budget & Scope of Work Documents
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and the assignment of the case detective, we can strengthen the case for charging by conducting additional investigations through MCAO.
With the addition of the embedded investigator, MCAO anticipates a reduction in domestic violence cases returned before charging by the end of
the grant period because the investigator was able to: 1) complete additional interviews; 2) obtain necessary court documents to support criminal
repetitive offender charging; or 3) preserve necessary evidence to support charging.
Performance Measure(s)
Definition(s) include data source
Tools/process for collection
Explain how the performance measure
demonstrates progress toward the goal
One hundred (100) cases will be
investigated by the investigator.
Bureau Chief assignment and PBK
tracking of case status.
Cases furthered are tracked in
PBK.
Any cases not furthered before charging
with the aid of the investigator demonstrate
progress.
Goal 2:
Increase the number of domestic violence cases investigated where victim intimidation has occurred.
Rationale: Witness intimidation and manipulation factors in most domestic violence cases. Abusers engage in these tactics because they often
work. If the payoff is eliminated, additional cases will be successfully prosecuted. The dedicated investigator will assist in submitting cases of
witness tampering by reviewing jail communications to locate intimidation. Prosecution strategies will include charging intimidation-related offenses
and filing motions to admit out-of-court statements by victims who have been intimidated into silence.
The investigator will investigate cases where forfeiture by wrongdoing or victim intimidation issues are present. The investigator may conduct
follow-up interviews with the victims to gain proof of intimidation or tampering, review jail communications, and testify regarding their investigation
results.
Performance Measure(s)
Definition(s) include data source
Tools/process for collection
Explain how the performance measure
demonstrates progress toward the goal
Provide investigative support for a
minimum of 10 cases where
recantation/forfeiture/intimidation
issues exist and obtain/provide
evidence to prosecutors to assist
in obtaining a successful
conviction.
Bureau chief assignment and PBK
tracking of case status.
The embedded investigator will be
assigned the cases where
recantation or intimidation issues
are suspected. Cases will be
tracked from charging through
disposition.
Each case investigated where evidence of
intimidation-related activity is brought
forward to prosecution demonstrates
progress toward the goal.
Goal 3:
Augment evidence collection to ensure cases involving strangulation or weapons are provable to increase the likelihood of conviction.
Rationale: Complete, thorough, and expedited investigations are imperative for successful prosecutions. The embedded investigator will work with
the local law enforcement agencies to collect strong and admissible evidence to strengthen the prosecution’s case where strangulation or the use
of weapons has occurred.
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Budget & Scope of Work Documents
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The investigator will work with local law enforcement in collecting strong and admissible evidence to strengthen the prosecution’s case. The
investigator will also assist in reviewing social media/digital data to identify key items of evidence necessary for prosecution.
Performance Measure(s)
Definition(s) include data source
Tools/process for collection
Explain how the performance measure
demonstrates progress toward the goal
Provide investigative support for a
minimum of 10 cases where
weapons or strangulation were
used.
Bureau chief assignment and PBK
tracking of case status
The embedded investigator will be
assigned cases where the use of
weapons or strangulation occurred.
Cases will be tracked from
submission through disposition.
Each case investigated and evidence is
provided for successful prosecution
demonstrates progress toward the goal.
Goal 4:
Family Violence prosecution, investigation, and advocacy staff will attend training opportunities offering learning credit appropriate for their
professional discipline to understand evidence-based risk factors and provide victim advocacy using a victim-centered, trauma-informed approach
to improve victim assistance in domestic violence cases.
Rationale: The Maricopa County Attorney's Office is firmly committed to honoring and respecting the rights of crime victims as detailed in Section
2.1 of the Arizona State Constitution and crime victim-related statutes. Staff regularly attend training to improve job skills and receive updates on
current practices and policies.
The Family Violence Bureau’s prosecution, investigative, and advocacy staff will be 100% trained in the victim-centered, trauma-informed
approaches.
Family Violence Bureau
Prosecution and Investigative
staff will attend a minimum of 100
hours of training related to
domestic violence and the unique
challenges these types of cases
present.
Pieces of training include in-house and
external training. Must receive
continuing education credit appropriate
for professional discipline.
Certificate of attendance and
completion will be collected for
training attended within the grant
period.
Ensuring staff is trained on current
practices, policies, and statutes is vital in
assisting victims served by MCAO.
Budget & Scope of Work Documents
Page 25 of 26
Budget & Scope of Work Documents
Page 25 of 26
Strategy
Key Task/Activities
Person Responsible
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Grant Approval
Process Grant Agreement
MCAO Finance
Board of Supervisor Approval
MCAO Finance/Maricopa County Board of Supervisors
Subgrantee Orientation
MCAO Finance, Division Chief, Bureau Chiefs
Detective Hiring
Job Posting
Maricopa County Attorney's Office Human Resources
Interview Candidate Selection
Selection Committee
Interview Candidates
Selection Committee
Identify Successful Candidate for Hire
Selection Committee
Extend Job Offer
Maricopa County Attorney's Office Human Resources
Investigator Onboarding (New
Employee Orientation)
MCAO Systems Training
Maricopa County Attorney's Office Training Department
Reduce # of DV cases returned to
law enforcement agency
Case Assignment
Family Violence Bureau Chiefs
Investigations
DV Investigator
Increase the # of cases
investigated for victim
intimidation and witness
tampering.
Case Assignment
Family Violence Bureau Chiefs
Investigations
DV Investigator
Augment Investigation in cases
involving strangulation or
weapons
Case Assignment
Family Violence Bureau Chiefs
Investigations
DV Investigator
100% of Family Violence
prosecution, investigation, and
advocacy staff trained in victim-
centered, trauma-informed
approach
Identify Training Opportunities
Investigators, Bureau Chiefs, Prosecutors, Advocates, MCAO
Training Department
Attend training
All Family Violence Bureau Prosecutors, Investigators, Advocates
Grant Reporting
Quarterly Programmatic Reporting
MCAO Finance, Division Chief, Bureau Chiefs
Monthly Financial Reporting
MCAO Finance
Final Report
MCAO Finance, Division Chief, Bureau Chiefs
Grant Closeout
MCAO Finance
DV Case Prosecution
Case Prosecution
Family Violence Bureau Chiefs, Prosecutors
Project Year 1 (January 1, 2024 to December 31, 2024)
Maricopa County Attorney's Office
SAFE Domestic Violence Investigator
Exhibit F/ Implementation Plan
Project Timeline
Budget & Scope of Work Documents
Page 26 of 26
Budget & Scope of Work Documents
Page 26 of 26
Uniform Terms and Conditions
Version 10.4
1.
Definition of Terms. As used in this Solicitation and any resulting Contract, the terms listed below
are defined as follows:
1.1.
“Attachment” means any item the Solicitation which requires the Offeror to submit as part
of the Offer.
1.2.
“Contract” means the combination of the Solicitation, including the Instructions to
Offerors, the Uniform and Special Terms and Conditions, and the Specifications and
Statement or Scope of Work; the Offer and any Best and Final Offers; and any
Solicitation Amendments or Contract Amendments.
1.3.
"Contract Amendment" means a written document signed by the Procurement Officer
that is issued for the purpose of making changes in the Contract.
1.4.
“Contractor” means any person who has a Contract with the State.
1.5.
“Data” means recorded information, regardless of form or the media on which it may be
recorded. The term may include technical data and computer software. The term does
not
include
information
incidental
to
contract
administration,
such
as
financial,
administrative, cost or pricing, or management information.
1.6.
“Days” means calendar days unless otherwise specified.
1.7.
“Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits
section of the Solicitation generally containing maps, schematics, examples of reports, or
other documents that will be used to perform the requirements of the Scope of Work
after contract award.
1.8.
“Gratuity” means a payment, loan, subscription, advance, deposit of money, services, or
anything of more than nominal value, present or promised, unless consideration of
substantially equal or greater value is received.
1.9.
“Materials” means all property, including equipment, supplies, printing, insurance and
leases of property but does not include land, a permanent interest in land or real
property or leasing space.
1.10.
“Procurement Officer” means the person, or his or her designee, duly authorized by the
State to enter into and administer Contracts and make written determinations with
respect to the Contract.
1.11.
“Services” means the furnishing of labor, time or effort by a Contractor or Subcontractor
which does not involve the delivery of a specific end product other than required reports
and performance, but does not include employment agreements or collective bargaining
agreements.
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 1 of 16
1.12.
“State”
means
any
department, commission, council, board, bureau, committee,
institution, agency, government corporation or other establishment or official of the
executive branch or corporation commission of the State of Arizona that executes the
Contract.
1.13.
“State Fiscal Year” means the period beginning with July 1 and ending June 30.
1.14.
“Subcontract” means any Contract, express or implied, between the Contractor and
another party or between a Subcontractor and another party delegating or assigning, in
whole or in part, the making or furnishing of any Materials or any Services required for
the performance of the Contract.
1.15.
“Subcontractor” means a person who contracts to perform work or render Services to a
Contractor or to another Subcontractor as a part of a Contract with the State.
2.
Contract Interpretation
2.1.
Arizona Law. The Arizona law applies to this Contract including, where applicable, the
Uniform Commercial Code as adopted by the State of Arizona and the Arizona
Procurement Code, Arizona Revised Statutes (A.R.S.) Title 41, Chapter 23, and its
implementing rules, Arizona Administrative Code (A.A.C.) Title 2, Chapter 7.
2.2.
Implied Contract Terms. Each provision of law and any terms required by law to be in
this Contract are a part of this Contract as if fully stated in it.
2.3.
Contract Order of Precedence. In the event of a conflict in the provisions of the Contract,
as accepted by the State and as they may be amended, the following shall prevail in the
order set forth below:
2.3.1.
Special Terms and Conditions;
2.3.2.
Uniform Terms and Conditions;
2.3.3.
Statement or Scope of Work;
2.3.4.
Specifications;
2.3.5.
Attachments;
2.3.6.
Exhibits; then
2.3.7.
Any other documents referenced or included in the Solicitation including, but
not limited to, any Bid or Offer documents provided by the Contractor that do
not fall into one of the above categories.
2.4.
Relationship of Parties. The Contractor under this Contract is an independent Contractor.
Neither party to this Contract shall be deemed to be the employee or agent of the other
party to the Contract.
2.5.
Severability. The provisions of this Contract are severable. Any term or condition
deemed illegal or invalid shall not affect any other term or condition of the Contract.
2.6.
No Parol Evidence. This Contract is intended by the parties as a final and complete
expression of their agreement. No course of prior dealings between the parties and no
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 2 of 16
usage of the trade shall supplement or explain any terms used in this document and no
other understanding either oral or in writing shall be binding.
2.7.
No Waiver. Either party’s failure to insist on strict performance of any term or condition of
the Contract shall not be deemed a waiver of that term or condition even if the party
accepting or acquiescing in the nonconforming performance knows of the nature of the
performance and fails to object to it.
3.
Contract Administration and Operation
3.1.
Records. Under A.R.S. § 35-214 and § 35-215, the Contractor shall retain and shall
contractually require each Subcontractor to retain any and all Data and other “records”
relating to the acquisition and performance of the Contract for a period of five (5) years
after the completion of the Contract. All records shall be subject to inspection and audit
by the State at reasonable times. Upon request, the Contractor shall produce a legible
copy of any or all such records.
3.2.
Non-Discrimination. The Contractor shall comply with State Executive Order Nos.
2023-09, 2023-01, 2009-09, and any and all other applicable Federal and State laws,
rules and regulations, including the Americans with Disabilities Act. Contractor shall
include these provisions in contracts with Subcontractors when required by Federal or
State law.
3.3.
Audit. Pursuant to A.R.S. § 35-214, at any time during the term of this Contract and five
(5) years thereafter, the Contractor’s or any Subcontractor’s books and records shall be
subject to audit by the State and, where applicable, the Federal Government, to the
extent that the books and records relate to the performance of the Contract or
Subcontract.
3.4.
Facilities Inspection and Materials Testing. The Contractor agrees to permit access to its
facilities, Subcontractor facilities, and the Contractor’s processes or services, at
reasonable times for inspection of the facilities or Materials covered under this Contract
as required under A.R.S. § 41-2547. The State shall also have the right to test, at its own
cost, the Materials to be supplied under this Contract. Neither inspection of the
Contractor’s facilities nor Materials testing shall constitute final acceptance of the
Materials or Services. If the State determines non-compliance of the Materials, the
Contractor shall be responsible for the payment of all costs incurred by the State for
testing and inspection.
3.5.
Notices. Notices to the Contractor required by this Contract shall be made by the State
to the person indicated on the Offer and Acceptance form submitted by the Contractor
unless otherwise stated in the Contract. Notices to the State required by the Contract
shall be made by the Contractor to the Solicitation Contact Person indicated on the
Solicitation, stated in the Contract, or listed on the State’s eProcurement system. An
authorized Procurement Officer and an authorized Contractor representative may
change their respective person to whom notice shall be given by written notice to the
other and an amendment to the Contract shall not be necessary.
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 3 of 16
3.6.
Advertising, Publishing and Promotion of Contract. The Contractor shall not use,
advertise or promote information for commercial benefit concerning this Contract without
the prior written approval of the Procurement Officer.
3.7.
Continuous Improvement. Contractor shall recommend continuous improvements on an
on-going basis in relation to any Materials and Services offered under the Contract, with
a view to reducing State costs and improving the quality and efficiency of the provision of
Materials
or
Services.
State
may
require
Contractor
to
engage
in
continuous
improvements throughout the term of the Contract.
3.8.
Other Contractors. State may undertake on its own or award other contracts to the same
or other suppliers for additional or related work. In such cases, the Contractor shall
cooperate fully with State employees and such other suppliers and carefully coordinate,
fit, connect, accommodate, adjust, or sequence its work to the related work by others.
Where the Contract requires handing-off Contractor’s work to others, Contractor shall
cooperate as State instructs regarding the necessary transfer of its work product,
Materials, Services, or records to State or the other suppliers. Contractor shall not
commit or permit any act that interferes with the State’s or other suppliers’ performance
of their work, provided that, State shall enforce the foregoing section equitably among all
its suppliers so as not impose an unreasonable burden on any one of them.
3.9.
Ownership of Intellectual Property
3.9.1.
Rights In Work Product. All intellectual property originated or prepared by
Contractor pursuant to the Contract, including but not limited to, inventions,
discoveries, intellectual copyrights, trademarks, trade names, trade secrets,
technical communications, records reports, computer programs and other
documentation or improvements thereto, including Contractor’s administrative
communications and records relating to the Contract, are considered work
product and Contractor’s property, provided that, State has Government
Purpose Rights to that work product as and when it was delivered to State.
3.9.2.
“Government Purpose Rights” are:
3.9.2.1.
the unlimited, perpetual, irrevocable, royalty free, non-exclusive,
worldwide right to use, modify, reproduce, release, perform, display,
sublicense, disclose and create derivatives from that work product
without restriction for any activity in which State is a party;
3.9.2.2.
the right to release or disclose that work product to third parties for
any State government purpose; and
3.9.2.3.
the right to authorize those to whom it rightfully releases or
discloses
that
work
product
to
use, modify, release, create
derivative works from the work product for any State government
purpose; such recipients being understood to include the federal
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 4 of 16
government, the governments of other states, and various local
governments.
3.9.3.
“Government Purpose Rights” do not include any right to use, modify,
reproduce, perform, release, display, create derivative works from or disclose
that work product for any commercial purpose, or to authorize others to do so.
3.9.4.
Joint Developments. The Contractor and State may each use equally any
ideas, concepts, know-how, or techniques developed jointly during the course
of the Contract, and may do so at their respective discretion, without obligation
of notice or accounting to the other party.
3.9.5.
Pre-existing Material. All pre-existing software and other Materials developed
or otherwise obtained by or for Contractor or its affiliates independently of the
Contract or applicable Purchase Orders are not part of the work product to
which rights are granted State under subparagraph 3.9.1 above, and will
remain the exclusive property of Contractor, provided that:
3.9.5.1.
any derivative works of such pre-existing Materials or elements
thereof that are created pursuant to the Contract are part of that
work product;
3.9.5.2.
any elements of derivative work of such pre-existing Materials that
was not created pursuant to the Contract are not part of that work
product; and
3.9.5.3.
except as expressly stated otherwise, nothing in the Contract is to
be construed to interfere or diminish Contractor’s or its affiliates’
ownership of such pre-existing Materials.
3.9.6.
Developments Outside Of Contract. Unless expressly stated otherwise in the
Contract,
this
Section
does
not
preclude
Contractor
from
developing
competing Materials outside the Contract, irrespective of any similarity to
Materials delivered or to be delivered to State hereunder.
3.10.
Property of the State. If there are any materials that are not covered by Section 3.9
above created under this Contract, including but not limited to, reports and other
deliverables, these materials are the sole property of the State. The Contractor is not
entitled to a patent or copyright on those materials and may not transfer the patent or
copyright to anyone else. The Contractor shall not use or release these materials without
the prior written consent of the State.
3.11.
Federal Immigration and Nationality Act. Contractor shall comply with all federal, state
and local immigration laws and regulations relating to the immigration status of their
employees during the term of the contract. Further, Contractor shall flow down this
requirement to all Subcontractors utilized during the term of the contract. The State shall
retain the right to perform random audits of Contractor and Subcontractor records or to
inspect papers of any employee thereof to ensure compliance. Should the State
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 5 of 16
determine that the Contractor or any Subcontractors be found noncompliant, the State
may pursue all remedies allowed by law, including, but not limited to: suspension of
work, termination of the contract for default and suspension or debarment of the
contractor.
3.12.
E-Verify Requirements. In accordance with A.R.S. § 41-4401, Contractor warrants
compliance with all Federal immigration laws and regulations relating to employees and
warrants its compliance with Section A.R.S. § 23- 214, Subsection A.
3.13.
Offshore Performance of Work involving Data is Prohibited. Any Services that are
described in the specifications or scope of work that directly serve the State of Arizona or
its clients and involve access to Data shall be performed within the defined territories of
the United States.
3.14.
Protection of State Cybersecurity Interests. The Contractor shall comply with State
Executive Order No. 2023-10, which includes, but is not limited to, a prohibition against
(a) downloading and installing of TikTok on all State-owned and State-leased information
technology; and (b) accessing TikTok through State information technology.
3.15.
Certifications Required by State Law.
3.15.1.
If Contractor is a Company as defined in A.R.S. § 35-393, Contractor
certifies that it is not currently engaged in a boycott of Israel as described
in A.R.S. §§ 35-393 et seq. and will refrain from any such boycott for the
duration of this Contract.
3.15.2.
Contractor further certifies that it shall comply with A.R.S. § 35-394,
regarding use of the forced labor of ethnic Uyghurs, as applicable.
4.
Costs and Payments
4.1.
Payments. Payments shall comply with the requirements of A.R.S. Titles 35 and 41, Net
30 days. Upon receipt and acceptance of Materials or Services, the Contractor shall
submit a complete and accurate invoice for payment from the State within thirty (30)
days.
4.2.
Delivery. Unless stated otherwise in the Contract, per A.R.S. § 47-2319, all prices shall
be F.O.B. (“free on board”) Destination and shall include all freight delivery and
unloading at the destination.
4.3.
Firm, Fixed Price. Unless stated otherwise in the Special Terms and Conditions of the
Contract, all prices shall be firm-fixed-prices.
4.4.
Applicable Taxes
4.4.1.
Payment of Taxes. The Contractor shall be responsible for paying all applicable
taxes.
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 6 of 16
4.4.2.
State and Local Transaction Privilege Taxes. The State of Arizona is subject to
all applicable state and local transaction privilege taxes. Transaction privilege
taxes apply to the sale and are the responsibility of the seller to remit. Failure to
collect such taxes from the buyer does not relieve the seller from its obligation
to remit taxes.
4.4.3.
Tax Indemnification. Contractor and all Subcontractors shall pay all Federal,
state and local taxes applicable to its operation and any persons employed by
the Contractor. Contractor shall, and require all Subcontractors to hold the
State harmless from any responsibility for taxes, damages and interest, if
applicable, contributions required under Federal, and/or state and local laws
and regulations and any other costs including transaction privilege taxes,
unemployment
compensation
insurance,
Social
Security
and
Worker’s
Compensation.
4.4.4.
IRS W9 Form. In order to receive payment the Contractor shall have a current
I.R.S. W9 Form on file with the State of Arizona, unless not required by law.
4.5.
Availability of Funds for the Next State Fiscal Year. Funds may not presently be available
for performance under this Contract beyond the current State Fiscal Year. No legal
liability on the part of the State for any payment may arise under this Contract beyond
the current State Fiscal Year until funds are made available for performance of this
Contract.
4.6.
Availability of Funds for the Current State Fiscal Year. Should the State Legislature enter
back into session and reduce the appropriations or for any reason and these Materials or
Services are not funded, the State may take any of the following actions:
4.6.1.
Accept a decrease in price offered by the Contractor;
4.6.2.
Cancel the Contract; or
4.6.3.
Cancel the Contract and re-solicit the requirements.
5.
Contract Changes
5.1.
Amendments. This Contract is issued under the authority of the Procurement Officer who
signed this Contract. The Contract may be modified only through a Contract Amendment
within the scope of the Contract. Changes to the Contract, including the addition of
Services or Materials, the revision of payment terms, or the substitution of Services or
Materials, directed by a person who is not specifically authorized by the Procurement
Officer in writing or made unilaterally by the Contractor are violations of the Contract and
of applicable law. Such changes, including unauthorized written Contract Amendments
shall be void and without effect, and the Contractor shall not be entitled to any claim
under this Contract based on those changes.
5.2.
Subcontracts. The Contractor shall not enter into any Subcontract under this Contract for
the
performance
of
this
Contract
without
the advance written approval of the
Procurement Officer as described in Arizona State Procurement Office Standard
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 7 of 16
Procedure 002. The Contractor shall clearly list any proposed Subcontractors and the
Subcontractor’s
proposed
responsibilities.
The
Subcontract
shall
incorporate
by
reference the terms and conditions of this Contract.
5.3.
Assignment and Delegation. The Contractor shall not assign any right nor delegate any
duty under this Contract without the prior written approval of the Procurement Officer.
The State shall not unreasonably withhold approval.
6.
Risk and Liability
6.1.
Risk of Loss. The Contractor shall bear all loss of conforming Materials covered under
this Contract until received by authorized personnel at the location designated in the
purchase order or Contract. Mere receipt does not constitute final acceptance. The risk
of loss for nonconforming Materials shall remain with the Contractor regardless of
receipt.
6.2.
Indemnification
6.2.1.
Contractor/Vendor Indemnification (Not Public Agency).To the fullest extent
permitted by law, Contractor shall defend, indemnify, and hold harmless the
State
of
Arizona, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees (hereinafter referred to as
“Indemnitee”) from and against any and all claims, actions, liabilities, damages,
losses, or expenses (including court costs, attorneys’ fees, and costs of claim
processing, investigation and litigation) (hereinafter referred to as “Claims”) for
bodily injury or personal injury (including death), or loss or damage to tangible
or intangible property caused, or alleged to be caused, in whole or in part, by
the negligent or willful acts or omissions of Contractor or any of its owners,
officers,
directors,
agents, employees or Subcontractors. This indemnity
includes any claim or amount arising out of, or recovered under, the Workers’
Compensation Law or arising out of the failure of such Contractor to conform to
any federal, state, or local law, statute, ordinance, rule, regulation, or court
decree. It is the specific intention of the parties that the Indemnitee shall, in all
instances, except for Claims arising solely from the negligent or willful acts or
omissions of the Indemnitee, be indemnified by Contractor from and against
any and all claims. It is agreed that Contractor will be responsible for primary
loss investigation, defense, and judgment costs where this indemnification is
applicable. In consideration of the award of this contract, the Contractor agrees
to waive all rights of subrogation against the State of Arizona, its officers,
officials, agents, and employees for losses arising from the work performed by
the Contractor for the State of Arizona. This indemnity shall not apply if the
Contractor
or
Subcontractor(s)
is/are an agency, board, commission or
university of the State of Arizona.
6.2.2.
Public
Agency
Language
Only.
Each
party (as 'indemnitor') agrees to
indemnify, defend, and hold harmless the other party (as 'indemnitee') from and
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 8 of 16
against any and all claims, losses, liability, costs, or expenses (including
reasonable attorney's fees) (hereinafter collectively referred to as 'claims')
arising out of bodily injury of any person (including death) or property damage
but only to the extent that such claims which result in vicarious/derivative
liability to the indemnitee, are caused by the act, omission, negligence,
misconduct, or other fault of the indemnitor, its officers, officials, agents,
employees, or volunteers.
6.3.
Indemnification - Patent and Copyright. The Contractor shall indemnify and hold
harmless the State against any liability, including costs and expenses, for infringement of
any patent, trademark or copyright arising out of Contract performance or use by the
State of Materials furnished or work performed under this Contract. The State shall
reasonably notify the Contractor of any claim for which it may be liable under this
paragraph. If the Contractor is insured pursuant to A.R.S. § 41-621 and § 35-154, this
paragraph shall not apply.
6.4.
Force Majeure.
6.4.1.
Except for payment of sums due, neither the Contractor nor State shall be
liable to the other nor deemed in default under this Contract if and to the extent
that such party’s performance of this Contract is prevented by reason of force
majeure. The term “force majeure” means an occurrence that is beyond the
control of the party affected and occurs without its fault or negligence. Without
limiting the foregoing, force majeure includes: acts of God, acts of the public
enemy, war, riots, strikes, mobilization, labor disputes, civil disorders, fire, flood,
lockouts, injunctions-intervention-acts, failures or refusals to act by government
authority, and other similar occurrences beyond the control of the party
declaring force majeure which such party is unable to prevent by exercising
reasonable diligence.
6.4.2.
Force Majeure shall not include the following occurrences:
6.4.2.1.
Late delivery of equipment, Materials, or Services caused by
congestion at a manufacturer’s plant or elsewhere, or an oversold
condition of the market;
6.4.2.2.
Late performance by a Subcontractor unless the delay arises out of
a force majeure occurrence in accordance with this force majeure
term and condition; or
6.4.2.3.
Inability of either the Contractor or any Subcontractor to acquire or
maintain any required insurance, bonds, licenses or permits.
6.4.3.
If either the Contractor or State is delayed at any time in the progress of the
work by force majeure, the delayed party shall notify the other party in writing of
such delay, as soon as is practicable and no later than the following working
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 9 of 16
day, of the commencement thereof and shall specify the causes of such delay
in such notice. Such notice shall be delivered or mailed certified-return receipt
and shall make a specific reference to this article, thereby invoking its
provisions. The delayed party shall cause such delay to cease as soon as
practicable and shall notify the other party in writing when it has done so. The
time of completion shall be extended by Contract Amendment for a period of
time equal to the time that results or effects of such delay prevent the delayed
party from performing in accordance with this Contract.
6.4.4.
Any delay or failure in performance by either party hereto shall not constitute
default hereunder or give rise to any claim for damages or loss of anticipated
profits if, and to the extent that such delay or failure is caused by force majeure.
6.5.
Third Party Antitrust Violations. The Contractor assigns to the State any claim for
overcharges resulting from antitrust violations to the extent that those violations concern
Materials or Services supplied by third parties to the Contractor, toward fulfillment of this
Contract.
7.
Warranties
7.1.
Liens. The Contractor warrants that the Materials supplied under this Contract are free of
liens and shall remain free of liens.
7.2.
Quality. Unless otherwise modified elsewhere in the Special Terms and Conditions, the
Contractor warrants that, for one (1) year after acceptance by the State of the Materials,
they shall be:
7.2.1.
Of a quality to pass without objection in the trade under the Contract
description;
7.2.2.
Fit for the intended purposes for which the Materials are used;
7.2.3.
Within the variations permitted by the Contract and are of even kind, quantity,
and quality within each unit and among all units;
7.2.4.
Adequately contained, packaged, and marked as the Contract may require; and
7.2.5.
Conform to the written promises or affirmations of fact made by the Contractor.
7.3.
Conformity to Requirements.
7.3.1.
Contractor warrants that, unless expressly provided otherwise elsewhere in the
Contract, the Materials and Services will for one (1) year after acceptance and
in each instance:
7.3.1.1.
Conform to the requirements of the Contract, which by way of
reminder include without limitation all descriptions, specifications,
and drawings identified in the Scope of Work and any and all
Contractor affirmations included as part of the Contract;
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 10 of 16
7.3.1.2.
Be free from defects of material and workmanship;
7.3.1.3.
Conform to or perform in a manner consistent with current industry
standards; and
7.3.1.4.
Be fit for the intended purpose or use described in the Contract.
7.3.2.
Mere delivery or performance does not substitute for express acceptance by
the State. Where inspection, testing, or other acceptance assessment of
Materials or Services cannot be done until after installation or invoicing, the
forgoing warranty will not begin until State’s explicit acceptance of the Materials
or Services.
7.4.
Inspection/Testing. The warranties set forth in this Section 7 [Warranties] are not affected
by inspection or testing of or payment for the Materials or Services by the State.
7.5.
Contractor Personnel. Contractor warrants that its personnel will perform their duties
under the Contract in a professional manner, applying the requisite skills and knowledge,
consistent with industry standards, and in accordance with the requirements of the
Contract. Contractor further warrants that its key personnel will maintain any and all
certifications relevant to their work, and Contractor shall provide individual evidence of
certification to State’s authorized representatives upon request.
7.6.
Compliance With Applicable Laws. The Materials and Services supplied under this
Contract shall comply with all applicable federal, state, and local laws and policies
(including, but not limited to, information technology policies, standards, and procedures
available on the State’s website and/or the website of any department, commission,
council, board, bureau, committee, institution, agency, government corporation or other
establishment or official of the executive branch or corporation commission of the State
of Arizona). Federal requirements may be incorporated into this Contract, if required,
pursuant to A.R.S. § 41-2637. Contractor shall maintain any and all applicable license
and permit requirements. This requirement includes, but is not limited to, any and all
Arizona state statutes that impact state contracts, regardless of whether those statutory
references have been removed during the course of contract negotiations; this is notice
to Contractors that the State does not have the authority to modify Arizona state law by
contract.
7.7.
Intellectual Property. Contractor warrants that the Materials and Services do not and will
not infringe or violate any patent, trademark, copyright, trade secret, or other intellectual
property rights or laws, except only to the extent the Specifications do not permit use of
any other product and Contractor is not and cannot reasonably be expected to be aware
of the infringement or violation.
7.8.
Licenses and Permits. Contractor warrants that it will maintain all licenses required to
fully perform its duties under the Contract and all required permits valid and in force.
7.9.
Operational
Continuity.
Contractor
warrants
that
it
will
perform
without
relief
notwithstanding being sold or acquired; no such event will operate to mitigate or alter
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 11 of 16
any of Contractor’s duties hereunder absent a consented delegation under paragraph
5.3 [Assignment and Delegation] that expressly recognizes the event.
7.10.
Performance in Public Health Emergency. Contractor warrants that it will:
7.10.1.
Have
in
effect,
promptly
after commencement, a plan for continuing
performance in the event of a declared public health emergency that
addresses, at a minimum:
7.10.1.1.
Identification of response personnel by name;
7.10.1.2.
Key succession and performance responses in the event of
sudden and significant decrease in workforce; and
7.10.1.3.
Alternative avenues to keep sufficient product on hand or in the
supply chain.
7.10.2.
Provide a copy of its current plan to State within three (3) business days after
State’s written request. If Contractor claims relief under paragraph 6.4 [Force
Majeure] for an occurrence of force majeure that is a declared public health
emergency, then that relief will be conditioned on Contractor having first
implemented its plan and exhausted all reasonable opportunity for that plan
implementation to overcome the effects of that occurrence, or mitigate those
effects to the extent that overcoming entirely is not practicable.
7.10.3.
A request from the State related to this paragraph 7.10 does not necessarily
indicate that there has been an occurrence of force majeure, and the
Contractor will not be entitled to any additional compensation or extension of
time by virtue of having to implement a plan.
7.10.4.
Failure to have or implement an appropriate plan will be a material breach of
contract.
7.11.
Lobbying
7.11.1.
Prohibition. Contractor warrants that it will not engage in lobbying activities,
as defined in 40 Code of Federal Regulations (CFR) part 34 and A.R.S. §
41-1231, et seq., using monies awarded under the Contract, provided that,
the foregoing does not intend to constrain Contractor's use of its own monies
or property, including without limitation any net proceeds duly realized under
the Contract or any value thereafter derived from those proceeds; and upon
award of the Contract, it will disclose all lobbying activities to State to the
extent they are an actual or potential conflict of interest or where such
activities
could
create an appearance of impropriety. Contractor shall
implement and maintain adequate controls to assure compliance with above.
Contractor shall obtain an equivalent warranty from all Subcontractors and
shall include an equivalent no-lobbying provision in all Subcontracts.
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 12 of 16
7.11.2.
Exception.
This paragraph 7.11 does not apply to the extent that the
Services are defined in the Contract as being lobbying for State’s benefit or
on State’s behalf.
7.12.
Covered Telecommunications or Services. Contractor warrants that the Materials and
Services rendered under this Agreement will not require Contractor to use for the State,
or provide to the State to use, "covered telecommunications equipment or Services" as a
substantial or essential component of any system, or as critical technology as part of any
system,
within
the
meaning
of
Federal
Acquisition
Regulation
(“FAR”)
Section
52.204-25.
7.13.
Debarment, Suspension, U.S. Government Restricted Party Lists. Contractor warrants
that it is not, and its Subcontractors are not, on the U.S. government’s Denied Parties
List, the Unverified List, the Entities List, the Specially Designated Nationals and
Blocked Parties List, and neither the Contractor nor any Subcontractors are presently
debarred, suspended, proposed for debarment or otherwise declared ineligible for award
of federal contracts or participation in federal assistance programs or activities.
7.14.
False
Statements.
Contractor
represents
and
warrants
that
all statements and
information Contractor prepared and submitted in response to the Solicitation or as part
of the Contract documents are current, complete, true, and accurate. If the Procurement
Officer determines that Contractor submitted an Offer or Bid with a false statement, or
makes material misrepresentations during the performance of the Contract, the
Procurement Officer may determine that Contractor has materially breached the
Contract and may void the submitted Offer or Bid and any resulting Contract.
7.15.
Survival of Rights and Obligations after Contract Expiration or Termination.
7.15.1.
Survival of Warranty. All representations and warranties made by Contractor
under the Contract will survive the expiration or earlier termination of the
Contract.
7.15.2.
Contractor's
Representations
and
Warranties.
All
representations
and
warranties made by the Contractor under this Contract shall survive the
expiration or termination hereof. In addition, the parties hereto acknowledge
that pursuant to A.R.S. § 12-510, except as provided in A.R.S. § 12- 529, the
State is not subject to or barred by any limitations of actions prescribed in
A.R.S., Title 12, Chapter 5.
7.15.3.
Purchase Orders. The Contractor shall, in accordance with all terms and
conditions of the Contract, fully perform and shall be obligated to comply with
all purchase orders received by the Contractor prior to the expiration or
termination hereof, unless otherwise directed in writing by the Procurement
Officer, including, without limitation, all purchase orders received prior to but
not fully performed and satisfied at the expiration or termination of this
Contract.
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 13 of 16
8.
State's Contractual Remedies
8.1.
Right to Assurance. If the State in good faith has reason to believe that the Contractor
does not intend to, or is unable to perform or continue performing under this Contract,
the Procurement Officer may demand in writing that the Contractor give a written
assurance of intent to perform. Failure by the Contractor to provide written assurance
within the number of Days specified in the demand may, at the State’s option, be the
basis for terminating the Contract under the Uniform Terms and Conditions or other
rights and remedies available by law or provided by the contract.
8.2.
Stop Work Order.
8.2.1.
The State may, at any time, by written order to the Contractor, require the
Contractor to stop all or any part of the work called for by this Contract for
period(s) of days indicated by the State after the order is delivered to the
Contractor. The order shall be specifically identified as a stop work order issued
under this clause. Upon receipt of the order, the Contractor shall immediately
comply with its terms and take all reasonable steps to minimize the incurrence
of costs allocable to the work covered by the order during the period of work
stoppage.
8.2.2.
If a stop work order issued under this clause is canceled or the period of the
order or any extension expires, the Contractor shall resume work. The
Procurement Officer shall make an equitable adjustment in the delivery
schedule or Contract price, or both, and the Contract shall be amended in
writing accordingly.
8.3.
Non-exclusive Remedies. The rights and the remedies of the State under this Contract
are not exclusive.
8.4.
Nonconforming Tender. Materials or Services supplied under this Contract shall fully
comply with the Contract. The delivery of Materials or Services or a portion of the
Materials or Services that do not fully comply constitutes a breach of contract. On
delivery of nonconforming Materials or Services, the State may terminate the Contract
for default under applicable termination clauses in the Contract, exercise any of its rights
and remedies under the Uniform Commercial Code, or pursue any other right or remedy
available to it.
8.5.
Right of Offset. The State shall be entitled to offset against any sums due the Contractor,
any expenses or costs incurred by the State, or damages assessed by the State
concerning the Contractor’s non-conforming performance or failure to perform the
Contract, including expenses, costs and damages described in the Uniform Terms and
Conditions.
9.
Contract Termination
9.1.
Cancellation for Conflict of Interest. Pursuant to A.R.S. § 38-511, the State may cancel
this Contract within three (3) years after Contract execution without penalty or further
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 14 of 16
obligation if any person significantly involved in initiating, negotiating, securing, drafting
or creating the Contract on behalf of the State is or becomes at any time while the
Contract or an extension of the Contract is in effect an employee of or a consultant to
any other party to this Contract with respect to the subject matter of the Contract. The
cancellation shall be effective when the Contractor receives written notice of the
cancellation unless the notice specifies a later time. If the Contractor is a political
subdivision of the State, it may also cancel this Contract as provided in A.R.S. § 38-511.
9.2.
Gratuities. The State may, by written notice, terminate this Contract, in whole or in part, if
the State determines that employment or a Gratuity was offered or made by the
Contractor or a representative of the Contractor to any officer or employee of the State
with the purpose of influencing the outcome of the procurement or securing the Contract,
an amendment to the Contract, or favorable treatment concerning the Contract, including
the making of any determination or decision about contract performance. The State, in
addition to any other rights or remedies, shall be entitled to recover exemplary damages
in the amount of three (3) times the value of the Gratuity offered by the Contractor.
9.3.
Suspension or Debarment. The State may, by written notice to the Contractor,
immediately terminate this Contract if the State determines that the Contractor has been
debarred, suspended or otherwise lawfully prohibited from participating in any public
procurement activity, including but not limited to, being disapproved as a Subcontractor
of any public procurement unit or other governmental body. Submittal of an offer or
execution of a contract shall attest that the Contractor is not currently suspended or
debarred. If the Contractor becomes suspended or debarred, the Contractor shall
immediately notify the State.
9.4.
Termination for Convenience. The State reserves the right to terminate the Contract, in
whole or in part at any time when in the best interest of the State, without penalty or
recourse. Upon receipt of the written notice, the Contractor shall stop all work, as
directed in the notice, notify all Subcontractors of the effective date of the termination
and minimize all further costs to the State. In the event of termination under this
paragraph, all documents, Data and reports prepared by the Contractor under the
Contract shall become the property of and be delivered to the State upon demand. The
Contractor shall be entitled to receive just and equitable compensation for work in
progress, work completed, and Materials or Services accepted before the effective date
of the termination. The cost principles and procedures provided in A.R.S. § 41-2543 and
A.A.C. Title 2, Chapter 7, Article 7, shall apply.
9.5.
Termination for Default.
9.5.1.
In addition to the rights reserved in the contract, the State may terminate the
Contract in whole or in part due to the failure of the Contractor to comply with
any term or condition of the Contract, to acquire and maintain all required
insurance policies, bonds, licenses and permits, or to make satisfactory
progress in performing the Contract. The Procurement Officer shall provide
written notice of the termination and the reasons for it to the Contractor.
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 15 of 16
9.5.2.
Upon termination under this paragraph, all goods, Materials, documents, Data,
and reports prepared by the Contractor under the Contract shall become the
property of and be delivered to the State on demand.
9.5.3.
The State may, upon termination of this Contract, procure, on terms and in the
manner that it deems appropriate, Materials or Services to replace those under
this Contract. The Contractor shall be liable to the State for any excess costs
incurred by the State in procuring Materials or Services in substitution for those
due from the Contractor.
9.6.
Continuation of Performance Through Termination. The Contractor shall continue to
perform, in accordance with the requirements of the Contract, up to the date of
termination, as directed in the termination notice.
10.
Contract Claims
All contract claims or controversies under this Contract shall be resolved according to A.R.S. Title
41, Chapter 23, Article 9, and rules adopted thereunder.
11.
Arbitration
The parties to this Contract agree to resolve all disputes arising out of or relating to this Contract
through arbitration, after exhausting applicable administrative review, to the extent required by
A.R.S. § 12-1518, except as may be required by other applicable statutes (A.R.S. Title 41).
Uniform Terms and Conditions | Revision No. 10.4 | Revised 04-23 | Page 16 of 16
GR-STOP-GOYFF-010124-11
For the Subrecipient:
________________________________________________
__________________
Maricopa County Attorney
Date
Name and Title: Rachel H. Mitchell, Maricopa County Attorney
Authorizing Official:
________________________________________________
__________________
Chairman, Maricopa County Board of Supervisors
Date
Name and Title: _______________________Chairman, Maricopa County Board of Supervisors
Approved as to form:
________________________________________________
__________________
Legal Counsel
Date
Attest:
_________________________________________________
__________________
Clerk of the Board
Date
SIGN
SIGN
SIGN
SIGN