1. CALL TO ORDER BY CHAIR

2. ROLL CALL BY THE STAFF LIAISON
POSSIBLE EXECUTIVE SESSION
Pursuant to A.R.S. Section 38-431.03(A), the Board may vote to convene in executive session to discuss or
consider personnel matters, confidential records exempt by law from public inspection, and/or to consult with the
Board’s attorney for legal advice and to consider the Board’s position and to instruct the Board’s attorney
regarding its position in contemplated litigation regarding any item on the agenda. The Board will take action in
open session.

3. UNSCHEDULED PUBLIC APPEARANCES (Time is limited per person. Please state your name.)

4. MINUTES
The Board will consider the approval of the March 19, 2026 meeting minutes. The Board will take appropriate
action.

5. SELECT OF CHAIR AND VICE CHAIR
The Board will consider the selection of a Chair and Vice Chair. The selected individual will serve through
the end of their terms. The Board will take appropriate action.

6. CITY OF AVONDALE HEALTH PLAN
The Board will receive an overview of medical plans and claims facilitated by Brown & Brown. This item is
for discussion only.

7. REVIEW OF TRUST AGREEMENT DELEGATION AUTHORITIES
The Board will review and discuss the Trust Agreement provisions authorizing the Board to delegate
administrative and operational functions including the following. This item is for discussion only.
• Article V, Section 5.02(a)
• Article V, Section 5.02(f)
• Article III, Section 3.01(g)
• Article V, Section 5.06
• Article VIII, Section 8.02
• Article V, Section 5.09
Staff to present summary of existing administrative practices and recommend formal delegation and
ratification structure/method.
Thursday, September 17, 2026 - Page 2 of 3

8. RATIFICATION OF DELEGATION OF ADMINISTRATIVE FUNCTION
The Board will consider a request to ratify and formally delegate to designated City staff the authority to
administer operational and fiduciary functions of the Trust as permitted under the Trust Agreement, including but
not limited to the following. The Board will take appropriate action.
• Maintenance of Trust records and reporting
• Coordination of annual audits and accounting activities
• Administration of contracts and procurement activities related to employee benefit programs
• Execution of approved banking, investment, and depository activities in coordination with the City’s
Budget and Finance Director
• Oversight and administration of self-funded claims processing through authorized third-party
administrators
• Administration of routine benefit program operations consistent with Board-approved policies and
applicable law
Further authorize staff to carry out these responsibilities under the supervision and policy direction of the Trust
Board. It should be noted that under delegation of fiduciary functions, the Board remains ultimately responsible
for the operational and fiduciary functions as delegated. Thus, ongoing oversight is still recommended.

9. RATIFICATION OF DELEGATION OF CLAIMS ADMINISTRATIVE
The Board will consider a request to ratify delegation authority to the contracted Third-Party Administrator and
designated City staff for the administration and payment processing of self-funded claims including authority for
authorized representatives to execute checks, drafts, and vouchers associated with approved claims and
administrative fee payments as permitted under Article V, Section 5.09. The Board will take appropriate action.

10. RATIFICATION OF DELEGATION OF SETTLEMENT AUTHORITY
The Board will consider a request to authorize designated staff and contracted designees, as appropriate, to
negotiate, compromise, and settle disputed benefits claims and controversies in accordance with Article VIII,
Section 8.02 of the Trust Agreement, provided that no settlement shall authorize benefits not otherwise covered
under the applicable plan documents, policies, or programs. The Board will take appropriate action.

11. RATIFICATION OF INVESTMENT AND DEPOSITORY ADMINISTRATION
Board will consider a request to ratify delegation authority to the City’s Budget and Finance Director for
investment and depository administration of Trust funds consistent with Article V, Section 5.06, Arizona law, and
investment selections approved by the City Governing Board. The Board will take appropriate action.

12. DIRECTION FOR DOCUMENTATION AND IMPLEMENTATION
Board will consider a request to direct staff to prepare and maintain written delegation records, administrative
procedures, and any necessary resolutions or internal controls necessary to implement the delegated authorities
approved by the Trust Board. It should once again be noted that under delegation of fiduciary functions, the
Board remains ultimately responsible for the operational and fiduciary functions as delegated. Thus, ongoing
oversight is still recommended. The Board will take appropriate action.

13. ADJOURNMENT
Individuals with special accessibility needs, including sight or hearing impaired, large print, or interpreter, should contact the City Clerk at
623-333-1000 or TDD 623-333-0010 at least two business days prior to the meeting.
Personas con necesidades especiales de accesibilidad, incluyendo personas con impedimentos de vista o oido, o con necesidad de
impresion grande o interprete, deben comunicarse con la Secretaria de la Ciudad al 623-333-1000 o TDD 623-333-0010 al minimo dos
días hábiles antes de la junta.
Thursday, September 17, 2026 - Page 3 of 3