1. TREASURER’S PRESENTATION ON INFORMATION TECHNOLOGY TRANSFER Presentation regarding a request from the Treasurer to transfer positions and incumbents, supplies and services, and capital from the Office of Enterprise Technology (OET) Information Technology Program to the Treasurer's Office Information Technology Program. (C-43-09-002-M-00) Charles "Hos" Hoskins, County Treasurer

2. Presentation on Infrastructure Optimization and Resource Integration regarding the Treasurer’s IT Pursuant to the County Manager ’s request, presentation regarding the Treasurer’s IT Optimization project and the agenda item which would create an Information Technology Coordinator position. This presentation will include a list of accomplishments and benefits of the action taken to centralize services within the Office of Enterprise Technology. David R. Smith, County Manager

3. RESCIND PREVIOUS BOARD ACTION REGARDING INFORMATION TECHNOLOGY TRANSFER Pursuant to the Treasurer's reqeust, rescind the action taken by the Board of Supervisors on November 13, 2007 (C4908018800) wherein the Board approved: a) Transfer of expenditure authority from the Treasurer’s Office (430) General Fund (100) to the Office of Enterprise Technology (410) General Fund (100) in the amount of $1,791,232. This action requires an expenditure appropriation adjustment decreasing the FY 2007-08 Treasurer’s Office (470) General Fund (100) by $1,791,232 and increasing the FY 2007-08 Office of the Enterprise Technology (OET) (410) General Fund (100) expenditure budget by $1,791,232; b) Transfer of the positions and incumbents, supplies and services, and capital from Treasurer’s Office Information Technology Program to the Office of Enterprise Technology Information Technology Program. The following position control numbers will be transferred: 11202 Computer Operator 12972 Programmer/Analyst 12977 Systems/Network Admin-Sr/Ld 12981 Programmer/Analyst - Sr/Ld 15079 PC/LAN tech Support 15099 Applications Development Manager 15560 Help Desk Coordinator 16903 Operations Support Analyst 34255 IT Sr. Manager 61343 Programmer/Analyst 63535 Programmer/Analyst - Sr/Ld 63975 Programmer/Analyst - Sr/Ld 63976 Programmer/Analyst - Sr/Ld 63977 Programmer/Analyst - Sr/Ld 65424 Business/Systems Analyst 65425 Business/Systems Analyst – Sr/Ld

4. CREATION OF INFORMATION TECHNOLOGY COORDINATOR POSITION Pursuant to the County Manager 's request, and pursuant to A.R.S. §42-17106(b), approve the transfer of expenditure authority between Non-Departmental (470), General Fund (100) Operating (0000) and the Treasurer’s Office (430) General Fund (100) Operating (0000). This action will require an expenditure appropriation adjustment decreasing the FY 2008-09 Non-Departmental (470), General Fund (100), Operating (0000), Unreserved Contingency (4711) by $81,000 and increasing the FY 2008-09 Treasurer’s Office (430) General Fund (100), Operating (0000) by $81,000, in order to fund one (1) Classified/Merit Covered FTE to be the Information Technology Coordinator (MRT=Operations/Program Manager) in the Treasurer’s Office, based on the County’s Placement-in-Range philosophy and can not exceed the budgeted rate of $36.69/hour. In order to facilitate the coordination of the information technology needs of the Treasurer’s office to the Office of Enterprise Technology (OET), it is recommended that funding be transferred to the Treasurer’s Office to establish an FTE to be responsible for this function.Also direct the Office of Management and Budget to budget the annualized costs in the fiscal year 2009-10 budget. These adjustments will result in a countywide net impact of zero. (C-20-09-016-2-00)

5. 2008 TAX BILL FUNDING Presentation a. Pursuant to the Treasurer's request, presentation regarding a request for funding related to the services and postage to print and mail the 2008 Tax Bills and Information Statements. Charles "Hos" Hoskins, County Treasurer Action b. Pursuant to the Treasurer's request, appropriate $600,000.00 from the General Fund (100) to the Treasurer’s Office (430) General Fund (100) for the payment for services and postage to be used to print and mail the 2008 Tax Bills and Information Statements. Neither the Tax Bills nor Information Statements are required to be mailed by statute. Without this appropriation, these documents will not be prepared or mailed. (C-43-09-004-M-00)

6. Presentation on the Treasurer’s Office FY 2008-09 Budget Status Pursuant to the County Manager ’s request, presentation regarding the 2008-09 budget and forecast information for the Treasurer’s Office. This presentation will include a discussion of the funding necessary for mailing of the property tax bills and other related financial information and possible action items as detailed in items 7 and 8 below. David R. Smith, County Manager

7. TRANSFER OF EXPENDITURE AUTHORITY Pursuant to the County Manager's request and pursuant to A.R.S. §42-17106(B), approve a transfer of expenditure authority from Treasurer’s Office (430) General Fund (100) Operating (0000) to Non-Departmental (470) General Fund (100) Other Programs (4712) Operating (0000) in a new line item entitled “Treasurer Tax Bill and Information Statement Printing and Postage” in the amount of $487,027. This action requires an expenditure appropriation adjustment decreasing the FY 2008-09 Treasurer’s Office (430) General Fund (100) Operating (0000) budget in the amount of $487,027 and increasing the FY 2008-09 Non-Departmental (470) General Fund (100) Other Programs (4712) Operating (0000) budget in the amount of $487,027. Also, per A.R.S. §42-17106(B), approve a transfer of expenditure authority from Non-Departmental (470) General Fund (100) Operating (0000) to Non-Departmental (470) General Fund (100) Other Programs (4712) Operating (0000) in a new line item entitled “Reserved for Potential Treasurer Budget Overrun” in the amount of not-to-exceed $50,000. This action requires an expenditure appropriation adjustment decreasing the FY 2008-09 Treasurer (430) General Fund (100) Operating (0000) budget in the amount of not-to-exceed $48,968 and increasing the FY 2008-09 Non-Departmental (470) General Fund (100) Other Programs (4712) Operating (0000) budget in the amount of $50,000. Also, per A.R.S. §42-17106(B), approve a transfer of expenditure authority from Non-Departmental (470) General Fund (100) Central Service Costs-Lobbyist Contract (4714) Operating (0000) to Non-Departmental (470) General Fund (100) Other Programs (4712) Operating (0000) in a new line item entitled “Reserved for Potential Treasurer Budget Overrun” in the amount of not-to-exceed $60,000. This action requires an expenditure appropriation adjustment decreasing the FY 2008-09 Non-Departmental (470) General Fund (100) Central Service Costs-Lobbyist Contract (4714) Operating (0000) budget in the amount of not-to-exceed $60,000 and increasing the FY 2008-09 Non-Departmental (470) General Fund (100) Other Programs (4712) Operating (0000) budget in the amount of $60,000. In FY 2008-09, the Treasurer’s Office Departmental Budget was funded for the printing, postage and miscellaneous costs associated with Tax Bills, Info Statement/Postcards, Delinquent Bills and Resolution Bills. This action will remove funding from the Treasurer’s Office Budget and place the funding in the FY 2008-09 Non-Departmental budget in the amount of $487,027 for the Treasurer to use for these purposes. The $487,027 includes the following costs of printing, postage and other miscellaneous charges associated with: •Tax Bills - $355,447.17 •Info Statement/Postcard - $214,000.00 •Delinquent Bill (December) - $15,021.86 •Delinquent Bill (June) - $63,214.27 •Resolution Bills - $19,344.10 •Prepaid Postage – ($180,000.00) This action also requires that the Treasurer’s Office pay all invoices for the above item charges directly from the Non-Departmental budget with prior approval from the Office of Management and Budget. (C-20-09-015-2-00)

8. BUDGET MANAGEMENT CHANGE FOR THE TREASURER’S OFFICE TO “LINE ITEM BUDGET CONTROL” Pursuant to the County Manager 's request, approve a budget management change for the Treasurer’s Office from “lump sum budgeting” to “line item budget control” beginning immediately. This action is necessary due to the fact that the Treasurer’s Office has forecasted to be over budget for FY 2008-09 and has made a request for Contingency Funds. Board approved Budgeting for Results Accountability Policy section D.12 states the following: “if there is a significant risk that a department will exceed its appropriated budget, the Board of Supervisors/Board of Directors may adopt appropriated budgets for that department at the level of program/activity and/or object of expenditure." Since the Treasurer has already communicated that they are forecasted to be over budget for FY 2008-09 and has made a request for Contingency Funds, OMB’s recommended corrective action plan is to place the Treasurer’s Office on a line item budget control plan at both the program/activity and at the object code level. OMB will meet with the Treasurer’s staff to develop an action plan to carry out this recommendation. (C-20-09-017-2-00)