Call to Order

Roll Call NOTE: One or more Commission Members may be in attendance telephonically or by other technological means. MICHAEL RULON, CHAIR AUDRA TRAVELBEE, VICE-CHAIR AVIGAIL CALLAN CARLA MCCORD MATT MCGRATH MEREDITH CURLEY City Staff: Staff Liaison Jana Weldon

PUBLIC PARTICIPATION Public comment can be sent to jana.weldon@flagstaffaz.gov, 24 hours prior to the meeting time with Public Comment in the email subject, and it will be read: Or by indicating with a response during this designated public participation section. Public comment is limited to 3 minutes in length. The Arizona Open Meeting Law prohibits the Commission from discussing or acting on an item which is not listed on the prepared agenda. Commissioners may, however, respond to criticism made by those addressing the Commission, ask staff to review a matter, or ask that a matter be placed on a future agenda.

APPROVAL OF MINUTES

UPCOMING ANNOUNCEMENTS AND EVENTS

Please look at flagstaff365.com for upcoming events in music, culture, art, and sciences.

Introduction of Julie Sokol, new Beautification, Arts & Sciences Project Administrator- announcement.

ACTION ITEMS

New Project Approval, Traveling Exhibition: Cristen Crujido, Beautification, Arts & Sciences Project Administrator Ms. Crujido presented the opportunity to mount the temporary traveling exhibition: Alebrijes & Nahuales: Fantastic Animals from Mexico, currently on tour in the United States through 2028 at the September BPAC meeting. Discussion was deferred to this October meeting. Sole source approval will be needed from procurement. To be able to reserve the exhibition requires timely approval as a new project. Ms. Crujido will present the fundamentals of location and budget. (Presentation 5-7 minutes) Suggested Action: Discuss proposal, ask questions, give comments. Consider motion to approve the traveling exhibition Alebrijes & Nahuales: Fantastic Animals from Mexico contingent on receiving sole source approval from procurement and dark skies compliance.

DISCUSSION ITEMS

Vice-Mayor Sweet’s Monthly Report: Miranda Sweet Vice-Mayor Sweet will review notable updates from City Council. Suggested Action: Listen to presentation. Ask questions, give comments and suggestions. Discussion only.

BPAC and BAS’s Potential for Coconino Community College Campus: Jana Weldon, Beautification, Arts & Sciences Program Manager This item was continued from September BPAC meeting. Ms. Weldon will Initiate discussion. Following the passage of a capital bond, CCC has been actively developing the design and planning. There are ongoing negotiations between the City and the County in regard to the design of the East Branch Library. Designs could come forth in February or March 2027 with construction possibly initiating in late May 2027. In addition, there is a City parcel on the Southeast corner of the roundabout that could be integrated into the roundabout design or the campus boundary. In the BAS’s 5-year plan, the sole project is the area is the 4th St. & Lockett roundabout which should initiate sometime in FY27. Commissioner McCord requested this discussion item to explore BPAC’s role to bring art and beautification to this campus. Staff will advise on potential ideas and possible limitations. (Introductory Comments 5-7 minutes) Suggested Action: Ask questions, give comments. Discussion only.

Community Outreach and Input for Art Proposals: Jana Weldon, Beautification, Arts and Sciences Program Manager Ms. Weldon at the September meeting outlined a few options on how to best get community feedback on art proposals. Discussion by BPAC was deferred to this October meeting. (Introductory comments 2-5 minutes) Suggested Action: Ask questions, give comments. Discussion only.

Beautification in Action Grants: Jana Weldon, Beautification, Arts and Sciences Program Manager Ms. Weldon will outline some changes in the process for this grant cycle. There were 19 applications, 13 are going forward, which will be split between the November and December BPAC meetings. Repeat programming with temporary events, indoor permanent art in civic buildings, and budget detail are general discussion items that came up in this cycle. (Introductory comments 5 minutes) Suggested Action: Ask questions, give comments. Discussion only.

REQUESTS FOR FUTURE AGENDA ITEMS TO/FROM ITEMS: A vote from additional two commissioners required for any request by a commissioner to add an item to a future meeting, which will occur within the upcoming year.

TIME AND DATE FOR UPCOMING MEETINGS

BPAC Annual Retreat: Friday, October 23, 2026, follows meeting above, approximately 10:15 am.

BPAC November meeting: Monday, November 9, 2026, 4pm

ADJOURNMENT