For Approval or Correction, the Minutes of the Formal Meeting on Feb. 3, 2021

Summary
This item transmits the minutes of the Formal Meeting of Feb. 3, 2021, for review,
correction and/or approval by the City Council.

The minutes are available for review in the City Clerk Department, 200 W. Washington
St., 15th Floor.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 13



Report

For Approval or Correction, the Minutes of the Formal Meeting on Feb. 17, 2021

Summary
This item transmits the minutes of the Formal Meeting of Feb. 17, 2021, for review,
correction and/or approval by the City Council.

The minutes are available for review in the City Clerk Department, 200 W. Washington
St., 15th Floor.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 14



Report

to Boards and Commissions

Summary
This item transmits recommendations from the Mayor and Council for appointment or
reappointment to City Boards and Commissions.

Responsible Department
This item is submitted by the Mayor's Office.




Page 15
ATTACHMENT A




To: City Council Date: December 6, 2023
From: Mayor Kate Gallego

Subject: *REVISED BOARDS AND COMMISSIONS – APPOINTEES

The purpose of this memo is to provide recommendations for appointments to the
following Boards and Commissions:

Civil Service Board

I recommend the following for appointment:

Richard Arroyo
Mr. Arroyo is a resident of District 6. He replaces Kurt Mangum as an Independent
representative for a term to expire December 6, 2026.

I recommend the following for reappointment:

Donna McHenry
Ms. McHenry will serve her third term to expire December 6, 2026.

Deer Valley Village Planning Committee

Councilwoman Debra Stark recommends the following for reappointment:

Keith Greenberg
Mr. Greenberg will serve his third term set to expire November 19, 2025.

Ricardo Romero
Mr. Romero will serve his fifth term set to expire November 19, 2024.




Page 16
Human Relations Commission

I recommend the following for appointment as Vice Chair:

Miriam Weisman
Ms. Weisman is a retiree and resident of District 4.

North Mountain Village Planning Committee

Councilwoman Debra Stark recommends the following for reappointment:

Jason Barraza
Mr. Barraza will serve his fifth term to expire November 19, 2024.

Stephanie Fogelson
Ms. Fogelson will serve her second term to expire November 19, 2025.

Jim Larson
Mr. Larson will serve his ninth term to expire November 19, 2025.

Paradise Valley Village Planning Committee

Councilwoman Debra Stark recommends the following for reappointment:

Larisa Balderrama
Ms. Balderrama will serve her third term to expire November 19, 2025.

Rob Gubser
Mr. Gubser will serve his fifth term to expire November 19, 2025.

Anita Mortensen
Ms. Mortensen will serve her second term to expire November 19, 2024.

Alex Popovic
Mr. Popovic will serve his second term to expire November 19, 2025.

Regina Schmidt
Ms. Schmidt will serve her second term to expire November 19, 2025.




Page 17
Phoenix Women’s Commission

I recommend the following for appointment as Vice Chair:

Carrie Simmons
Ms. Simmons is a Senior Manager of Communications, Marketing, and Engagement at
University of Arizona’s Banner Health Center and a resident of District 6.




Page 18



Report

Liquor License - Special Event - Our Lady of Czestochowa Roman Catholic
Parish Phoenix

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Kinga Hoffmann

Location
2828 W. Country Gables Drive
Council District: 1

Function
New Year's Eve

Date(s) - Time(s) / Expected Attendance
Dec. 31, 2023 - 7 p.m. to 2 a.m. / 180 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 19



Report

Liquor License - Special Event - Horses Help Foundation

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Gregg Goodman

Location
15215 N. Kierland Blvd.
Council District: 2

Function
Festival

Date(s) - Time(s) / Expected Attendance
Feb. 3, 2024 - 11 a.m. to 5:30 p.m. / 2,000 attendees
Feb. 4, 2024 - 11 a.m. to 5:30 p.m. / 800 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 20



Report

Liquor License - Soup & Sausage Bistro

Request for a liquor license. Arizona State License Application 254615.

Summary

Applicant
Oleksii Koshalko, Agent

License Type
Series 12 - Restaurant

Location
4030 E. Bell Road, Ste. 101-102
Zoning Classification: C-2
Council District: 2

This request is for a new liquor license for a restaurant. This location was not
previously licensed for liquor sales and does not have an interim permit.

The 60-day limit for processing this application is Dec. 10, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
State of Arizona. This information is listed below and includes liquor license violations


Page 21

on file with the AZ Department of Liquor Licenses and Control and, for locations within
the boundaries of Phoenix, the number of aggregate calls for police service within the
last 12 months for the address listed.

Soup & Sausage Bistro (Series 12)
13240 N. 7th St., #4-5, Phoenix
Calls for police service: 11
Liquor license violations: In June 2021, a fine of $1,250 was paid for removal of
spirituous liquor from licensed premises and selling without a license.

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I have already existing business with liquor license and 8 years experience.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“People will have completeness of the service in a restaurant.”

Staff Recommendation
Staff recommends approval of this application.

Attachments
Attachment - Soup & Sausage Bistro - Data
Attachment - Soup & Sausage Bistro - Map

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 22
Liquor License Data: SOUP & SAUSAGE BISTRO
Liquor License

Description Series 1 Mile 1/2 Mile

Microbrewery 3 1 0

Bar 6 2 0

Beer and Wine Bar 7 1 0

Liquor Store 9 4 2

Beer and Wine Store 10 3 1

Restaurant 12 6 2



Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 63.55 64.78 65.81

Violent Crimes 12.17 8.78 14.96

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 47 24

Total Violations 81 35




Page 23
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1032151 1421 86 0 2

1033031 1578 87 10 14

1033032 1103 78 9 18

6196001 2094 72 11 3

6197003 1306 55 2 2

6198001 1043 95 8 2

6198002 1789 5 13 9

6198003 1556 82 0 5

Average 0 61 13 19




Page 24
Liquor License Map: SOUP & SAUSAGE BISTRO
4030 E BELL RD




Ü
Date: 10/12/2023
0 0.2 0.4 0.8 1.2 1.6
mi


City Clerk Department
Page 25



Report

Liquor License - Special Event - Assyrian Church of the East-St. Peter AZ

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Henry Benjamin

Location
1915 W. Thunderbird Road
Council District: 3

Function
Dinner and Dance

Date(s) - Time(s) / Expected Attendance
Dec. 31, 2023 - 8 p.m. to 1 a.m. / 400 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 26



Report

Liquor License - Special Event - The Chaldean Catholic Church of Arizona

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Steeva P. Syawish

Location
16612 N. 21st St.
Council District: 3

Function
Dinner

Date(s) - Time(s) / Expected Attendance
Dec. 25, 2023 - 7 p.m. to 1 a.m. / 230 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 27



Report

Liquor License - M & M Convenience Store

Request for a liquor license. Arizona State License Application 263278.

Summary

Applicant
Alvin Oraha, Agent

License Type
Series 10 - Beer and Wine Store

Location
13805 N. 19th Ave.
Zoning Classification: C-2
Council District: 3

This request is for a new liquor license for a convenience store that does not sell gas.
This location was not previously licensed for liquor sales and does not have an interim
permit. This location requires a Use Permit to allow package liquor sales as an
accessory to a convenience store.

The 60-day limit for processing this application is Dec. 22, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.




Page 28

Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I am assured to uphold the laws and regulations about liquor license. I have never
been involved in any criminal activity, no record of getting in trouble with law and
authorities.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“This store will provide a safe and secure place for the neighborhood to buy alcohol.
The location will be convenient for the people in area for sporting events who may not
have access to other options. Adding the long time experience of the working in
convenience store while upholding all the laws and regulations, the store will be safe,
secure and convenience place for the customers to purchase quality alcohol.”

Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.

Attachments
Attachment - M & M Convenience Store - Data
Attachment - M & M Convenience Store - Map

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 29
Liquor License Data: M & M CONVENIENCE STORE
Liquor License

Description Series 1 Mile 1/2 Mile

Government 5 1 0

Beer and Wine Bar 7 1 0

Liquor Store 9 6 1

Beer and Wine Store 10 1 1

Restaurant 12 2 1



Crime Data

I Description Average* 1 Mile Average** 1/2 Mile Average***

Property Crimes 63.55 86.86 151.27
I
Violent Crimes 12.17 13.42 27.38
I
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within½ mile radius


Property Violation Data

I Description Average 1/2 Mile Average


I Parcels wNiolations 47 56
I
I Total Violations 81 120
I




Page 30
I I
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1036051 2033 100 6 0

1036091 1106 80 9 2
1036093 1696 0 5 20
1036094 1550 0 21 50

1036141 2505 91 10 4
1039001 1271
I 83 16 20
1039003 1903
1 43 0 22

Average 0
I 61 13 19




Page 31
Liquor License Map: M & M CONVENIENCE STORE
13805 N 19TH AVE
V 6




d


G


:,,
.:, Ch Ila f

""z





+
N Date: 10/24/2023
0 0.2 0.4 0.8 1.2 1.6
■--=:::i--=::::::1----======:::::J---•mi

City Clerk Department
Page 32



Report

Liquor License - Buzz In Buzz Out

Request for a liquor license. Arizona State License Application 263543.

Summary

Applicant
Sergio Haron, Agent

License Type
Series 10 - Beer and Wine Store

Location
1501 W. Indian School Road
Zoning Classification: C-1
Council District: 4

This request is for a new liquor license for a convenience store that does not sell gas.
This location was previously licensed for liquor sales and may currently operate with
an interim permit.

The 60-day limit for processing this application is Dec. 12, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the


Page 33

State of Arizona. This information is listed below and includes liquor license violations
on file with the AZ Department of Liquor Licenses and Control and, for locations within
the boundaries of Phoenix, the number of aggregate calls for police service within the
last 12 months for the address listed.

One Stop (Series 10)
2325 S. Woodlands Village Blvd., Flagstaff
Calls for police service: N/A - not in Phoenix
Liquor license violations: None

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“We have owned and operated several convenience stores in Arizona for the past 15
years. We are experienced operators and know how to run a successful convenience
store business. Staff will all be trained in liquor laws to ensure compliance.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“The convenience store has been operating at this location for several years. The
neighborhood has become accustomed to shopping here as it is open 24 hours daily
and in a convenient location to stop by to pick up items needed at any time. We would
like to continue offering our neighbors this service.”

Staff Recommendation
Staff recommends approval of this application.

Attachments
Attachment - Buzz In Buzz Out - Data
Attachment - Buzz In Buzz Out - Map

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.



Page 34
Liquor License Data: BUZZ IN BUZZ OUT
Liquor License

Description Series 1 Mile 1/2 Mile

Bar 6 9 1
Beer and Wine Bar 7 1 0
Liquor Store 9 4 1

Beer and Wine Store 10 15 4
Hotel 11 1 0
Restaurant 12 18 5


Crime Data

I Description
I Average* 1 Mile Average** 1/2 Mile Average***
I
I Property Crimes
II 63.55 242.3 211.25
I
I Violent Crimes
II 12.17 49.28 41.29
I
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within½ mile radius



Property Violation Data

I Description

Parcels wNiolations 47
Average

1/2 Mile Average
I
Total Violations 81 236
I




Page 35
I JI
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied I Residential Vacancy I Persons in Poverty

1089011 988
II 36 15 30

1089012 1297
I 31 23 54
1089013 956
II 82 4 8
1089022 1250
I 42 26 22

1089024 1278
I 46 9 21
1090032 1204 16 30 56
1104001 1724 53 6 33
1104002 778
I 35 16 12
1104003 1439 74 7 37
1104004 1344 49 16 20

1105012 1249 13 23 11
1170001 2247 42 14 25
1171002 703
I 57 27 12
Average 0
I 61 13 19




Page 36
Liquor License Map: BUZZ IN BUZZ OUT
1501 W INDIAN SCHOOL RD

'" 6
A




10 6


HJ d




1tl




10·•.tD 6
·10 10



G

iii , 10cti ti
r"10


Emil Dr

EC atfn Dr
10 10
clsor
e




-
z
G EC Rd
�




Date: 10/25/2023

■--=::J-•:::::i----=====----mi
0 0.2 0.4 0.8 1.2 1.6



City Clerk Department
Page 37



Report

Liquor License - Stacy's @Melrose

Request for a liquor license. Arizona State License Application 06070004.

Summary

Applicant
Brandon Slayton, Agent

License Type
Series 6 - Bar

Location
4343 N. 7th Ave.
Zoning Classification: C-2 SAUMSO
Council District: 4

This request is for an ownership transfer of a liquor license for a bar. This location was
previously licensed for liquor sales and may currently operate with an interim permit.

The 60-day limit for processing this application is Dec. 17, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.


Page 38


Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I have extensive experience from years of working in the hospitality industry, which
has underscored the importance of adhering to alcohol-related regulations. The safety
of everyone is paramount. Navigating interactions with the public while serving
alcoholic beverages requires thorough preparedness. An integral aspect of being a
responsible bar owner is the willingness to turn away paying guests when they've
consumed too much. I'm also operating a bar tailored to a niche community,
specifically an LGBTQ bar. Such establishments are often perceived not merely as
bars but as sanctuaries where members can feel secure and accepted. We are
devoted to fostering an environment that is both enjoyable and safe. Achieving this
mandate necessitates a comprehensive understanding of and strict adherence to all
pertinent laws.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Our establishment is located in the vibrant Melrose neighborhood and has been
operational for a decade. The community's residents expressed immense joy upon
discovering that another local gay couple, rather than out-of-state pair outside the
LGBTQ community, had acquired Stacy's @ Melrose. Our vision is to manage a
premier, high quality venue where people can have fun in a safe environment. The
community has warmly welcomed our intentions. We are absolutely committed to
being active, positive members of the Melrose community, representing both ourselves
and the broader community with pride and integrity.”

Staff Recommendation
Staff recommends approval of this application.

Attachments
Attachment - Stacy's @Melrose - Data
Attachment - Stacy's @Melrose - Map




Page 39

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 40
Liquor License Data: STACY'S @ MELROSE
Liquor License

Description Series 1 Mile 1/2 Mile

Bar 6 13 9

Beer and Wine Bar 7 9 0

Liquor Store 9 6 0

Beer and Wine Store 10 8 4

Hotel 11 1 0

Restaurant 12 37 11



Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 63.55 241.26 200.53

Violent Crimes 12.17 44.13 38.42

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 47 137

Total Violations 81 239




Page 41
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1088021 1456 23 32 31

1089011 988 36 15 30

1089012 1297 31 23 54

1089023 1072 28 3 47

1089024 1278 46 9 21

1104001 1724 53 6 33

1105011 551 49 20 14

1105012 1249 13 23 11

1171001 2126 10 15 10

1171002 703 57 27 12

Average 0 61 13 19




Page 42
Liquor License Map: STACY'S @ MELROSE
4343 N 7TH AVE




Ü
Date: 10/19/2023
0 0.2 0.4 0.8 1.2 1.6
mi


City Clerk Department
Page 43



Report

Liquor License - Special Event - Laveen Youth FC

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Donny Zamora

Location
4344 W. Indian School Road #100
Council District: 5

Function
Concert

Date(s) - Time(s) / Expected Attendance
Jan. 26, 2024 - 8 p.m. to 2 a.m. / 700 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 44



Report

Liquor License - Special Event - Laveen Youth FC

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Donny Zamora

Location
4344 W. Indian School Road #100
Council District: 5

Function
Concert

Date(s) - Time(s) / Expected Attendance
Feb. 9, 2024 - 8 p.m. to 2 a.m. / 700 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 45



Report

Liquor License - Special Event - Madison 1 Parent Teacher Organization

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Matthew Gerber

Location
5601 N. 16th St.
Council District: 6

Function
Ballet Performance

Date(s) - Time(s) / Expected Attendance
Dec. 16, 2023 - Noon to 10 p.m. / 904 attendees
Dec. 17, 2023 - Noon to 4 p.m. / 904 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 46



Report

Liquor License - Crust Pizzeria

Request for a liquor license. Arizona State License Application 263548.

Summary

Applicant
Jared Repinski, Agent

License Type
Series 12 - Restaurant

Location
6031 N. 16th St. #1
Zoning Classification: C-2
Council District: 6

This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and may currently operate with an interim permit.

The 60-day limit for processing this application is Dec. 24, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
State of Arizona. This information is listed below and includes liquor license violations


Page 47

on file with the AZ Department of Liquor Licenses and Control and, for locations within
the boundaries of Phoenix, the number of aggregate calls for police service within the
last 12 months for the address listed.

Crust Pizzeria (Series 12)
10 N. San Marcos Place, Chandler
Calls for police service: N/A - not in Phoenix
Liquor license violations: None

Crust Simply Italian (Series 12)
2470 S. Recker Road #101, Gilbert
Calls for police service: N/A - not in Phoenix
Liquor license violations: None

Crust Simply Italian (Series 12)
8300 N. Hayden Road, #F100, Scottsdale
Calls for police service: N/A - not in Phoenix
Liquor license violations: In October 2019, a fine of $375 was paid for drinking contests
and delivering more than the law allows.

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I have been representing liquor licensed establishments in Arizona for over 15 years.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Tourism plays an important role in our local economy and liquor licensed
establishments (the sale of alcohol) is a very important aspect of tourism. Therefore, if
the City of Phoenix continues to lead the State of Arizona by approving quality and
diverse businesses (restaurants, bars, microbreweries, distilleries, hotels, golf courses,
special events,convienience/liquor/grocery stores and gas stations) similar to this
proposed liquor licensed business, all businesses will prosper.”




Page 48

Staff Recommendation
Staff recommends approval of this application.

Attachments
Attachment - Crust Pizzeria - Data
Attachment - Crust Pizzeria - Map

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 49
Liquor License Data: CRUST PIZZERIA
Liquor License

Description Series 1 Mile 1/2 Mile

Bar 6 3 3

Beer and Wine Bar 7 3 3

Liquor Store 9 1 0

Beer and Wine Store 10 7 2

Restaurant 12 20 11



Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 64.2 84.28 90.97

Violent Crimes 12.31 9.97 11.57

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 46 56

Total Violations 80 88




Page 50
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1064001 715 84 23 9

1064002 2049 31 16 9

1065021 1383 30 18 43

1065022 1027 85 14 4

1065023 919 56 15 10

1076021 1311 82 0 6

1077001 1222 100 2 3

1077004 526 77 27 21

Average 0 61 13 19




Page 51
Liquor License Map: CRUST PIZZERIA
6031 N 16TH ST




Ü
Date: 11/8/2023
0 0.2 0.4 0.8 1.2 1.6
mi


City Clerk Department
Page 52



Report

Liquor License - Home2 Suites - Downtown Phoenix

Request for a liquor license. Arizona State License Application 260979.

Summary

Applicant
Oscar Panuco, Agent

License Type
Series 11 - Hotel/Motel

Location
125 E. Jackson St.
Zoning Classification: PUD
Council District: 7

This request is for a new liquor license for a hotel. This location was not previously
licensed for liquor sales and does not have an interim permit.

The 60-day limit for processing this application is Dec. 10, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.


Page 53


Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I have completed the Title 4 Management Liquor Law Training that is required as well
as the Title 4 Basic Liquor Law Training that is also required. I currently live in Phoenix
and will be facilitating the day to day operations at the hotel.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“This will be a calm, responsible environment for guests of the hotel to order alcoholic
beverages. Unlike ordinary bars we will not be a disturbance to neighboring business
with crowds, loud music, or unruly customers. The issuance of this license to operate
our bar will provide a more comfortable, luxurious environment for our guests.”

Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.

Attachments
Attachment - Home2 Suites - Downtown Phoenix - Data
Attachment - Home2 Suites - Downtown Phoenix - Map

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 54
Liquor License Data: HOME2 SUITES-DOWNTOWN
PHOENIX
Liquor License


Producer
Description

Series
I 1
1 Mile

1/2 Mile



Microbrewery 3 3 0
Wholesaler 4 1 1

Government 5 4 2
Bar 6 45 27
Beer and Wine Bar 7 10 5

Liquor Store 9 3 2
Beer and Wine Store 10 13 2
Hotel 11 6 4

Restaurant 12 86 47
Club 14 3 1


Crime Data

I Description

Property Crimes
Average*

63.55
1 Mile Average**

222.39
1/2 Mile Average***

228.45

Violent Crimes 12.17 64.94 50.1
I
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within½ mile radius


Property Violation Data
Description Average 1/2 Mile Average


I Parcels wNiolations 47 64
I
I Total Violations 81 98
I

Page 55
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy I Persons in Poverty

1131002 1242 3 7 33

1140001 1831 25 20 47
1140002 78 77 0 32
1141001 2299 16 37 44

1142001 1321 36 22 50
Average 0 61 13 19




Page 56
Liquor License Map: HOME2 SUITES-DOWNTOWN PHOENIX
125 E JACKSON ST


R





Ill



-10
z
D










..........
•.n
iE






Date: 10/17/2023
0 0.2
••••===:::::i••••mi
0.4
■--=:::i-•□
0.8 1.2 1.6



City Clerk Department
Page 57



Report

Liquor License - Special Event - Horses Help Foundation

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Gregg Goodman

Location
113 N. 6th St.
Council District: 8

Function
Festival

Date(s) - Time(s) / Expected Attendance
Jan. 27, 2024 - 11 a.m. to 7:30 p.m. / 2,250 attendees
Jan. 28, 2024 - 11 a.m. to 5:30 p.m. / 1,350 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 58



Report

Liquor License - Special Event - Rosie's House: A Music Academy for Children,
Inc.

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Kevin Gorman

Location
919 E. Jefferson St.
Council District: 8

Function
Concert

Date(s) - Time(s) / Expected Attendance
Jan. 12, 2024 - 4 p.m. to 7 p.m. / 30 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 59



Report

Liquor License - Special Event - Rosie's House: A Music Academy for Children,
Inc.

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Kevin Gorman

Location
919 E. Jefferson St.
Council District: 8

Function
Mixer

Date(s) - Time(s) / Expected Attendance
Feb. 2, 2024 - 5:30 p.m. to 8 p.m. / 30 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 60



Report

Liquor License - Stogies Mart

Request for a liquor license. Arizona State License Application 262448.

Summary

Applicant
April Marquez, Agent

License Type
Series 10 - Beer and Wine Store

Location
310 S. 4th St. #130
Zoning Classification: PUD
Council District: 8

This request is for a new liquor license for a convenience store. This location was not
previously licensed for liquor sales and does not have an interim permit.

The 60-day limit for processing this application is Dec. 16, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.


Page 61


Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I am assured to uphold the laws and regulations about liquor license. I have never
been involved in any criminal activity, no record of getting in trouble with law and
authorities.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“This store will provide a safe and secure place for the neighborhood to buy alcohol.
The location will be convenient for the people in area for sporting events who may not
have access to other options. Adding the long time experience of the working in
convenience store while upholding all the laws and regulations, the store will be safe,
secure and convenience place for the customers to purchase quality alcohol."

Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.

Attachments
Attachment - Stogies Mart - Data
Attachment - Stogies Mart - Map

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 62
Liquor License Data: STOGIES MART
Liquor License

Description Series 1 Mile 1/2 Mile

Producer 1 1 1

Microbrewery 3 3 0

Wholesaler 4 1 1

Government 5 4 2

Bar 6 44 24

Beer and Wine Bar 7 11 4

Liquor Store 9 4 2

Beer and Wine Store 10 14 1

Hotel 11 6 3

Restaurant 12 91 42

Club 14 3 1


Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 64.2 211.14 219.42

Violent Crimes 12.31 52.7 40.33

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 46 62

Total Violations 81 108




Page 63
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1131002 1242 3 7 33

1140001 1831 25 20 47

1140002 78 77 0 32

1141001 2299 16 37 44

1142001 1321 36 22 50

Average 0 61 13 19




Page 64
Liquor License Map: STOGIES MART
310 S 4TH ST




Ü
Date: 10/18/2023
0 0.2 0.4 0.8 1.2 1.6
mi


City Clerk Department
Page 65



PAYMENT ORDINANCE (Ordinance S-50357) (Items 21-23)
Ordinance S-50357 is a request to authorize the City Controller to
disburse funds, up to amounts indicated below, for the purpose of
paying vendors, contractors, claimants and others, and providing
additional payment authority under certain existing city contracts. This
section also requests continuing payment authority, up to amounts
indicated below, for the following contracts, contract extensions and/or
bids awarded. As indicated below, some items below require payment
pursuant to Phoenix City Code Section 42-13.

21 Airports Council International
For $200,000 in payment authority to contract with the Airports Council
International (ACI), a globally recognized leader in airport passenger
survey, to provide its Airport Service Quality (ASQ) survey program. The
ASQ survey program offered by ACI utilizes a proprietary methodology
consisting of face-to-face surveys, statistical sampling and analysis. It is a
common practice for large hub airports such as Phoenix Sky Harbor
International Airport in the aeronautical industry to run passenger surveys
and analyses for collecting passenger profiles, travel and spending
habits. The ASQ survey also enables peer airport benchmarking, which
allows staff to measure its services against those airports known to be
leaders in one or more aspects of their operations. Such information is
helpful for the airport in continuing to enhance the service level provided
to the traveling public.

22 N Harris Computer Corp
For $200,000 in additional payment authority through Dec. 31, 2025, for
two years of annual maintenance costs for the iNovah cashiering system
for the Finance Department. The iNovah system is the centralized system
used to process payments for several City departments. Annual
maintenance covers software support for the iNovah system, four daily
batch exports, one real time interface, and the image cache letter file


Page 66

which is used to electronically process check payments.

23 Settlement of Claim(s) Humphrey v. City of Phoenix
To make payment of $5,000,000 in settlement of claim(s) in Humphrey v.
Department pursuant to Phoenix City Code Chapter 42. This is a
settlement of a claim involving the Police Department that occurred on
Jan. 10, 2020.




Page 67



Report

Acceptance and Dedication of Deeds and Easements for Multi-Use Trail,
Roadway, Sidewalk and Public Utility Purposes (Ordinance S-50372)

Request for the City Council to accept and dedicate deeds and easements for turn
around, multi-use trail, roadway, sidewalk and public utility purposes; further ordering
the ordinance recorded.

Summary
Accepting the property interests below meets the Planning and Development
Department's Single Instrument Dedication Process requirement prior to releasing any
permits to applicants.

Easement (a)
Applicant: Toy Garages Deer Valley, LLC, its successor and assigns
Purpose: Multi-use Trail
Location: 24415 N. 19th Ave.
File: FN 230025
Council District: 1

Deed (b)
Applicant: Toy Garages Deer Valley, LLC, its successor and assigns
Purpose: Roadway
Location: 24415 N. 19th Ave.
File: FN 230025
Council District: 1

Deed (c)
Applicant: North Central Garage Club, LLC, its successor and assigns
Purpose: Roadway
Location: 1635 W. Palmer Drive
File: FN 230091
Council District: 3

Easement (d)
Applicant: North Central Garage Club, LLC, its successor and assigns


Page 68

Purpose: Sidewalk
Location: 1635 W. Palmer Drive
File: FN 230091
Council District: 3

Easement (e)
Applicant: Estela Lechuga; Luis Antonio Hernandez Mendoza, its successor and
assigns
Purpose: Public Utility
Location: 919 and 929 W. Romley Road
File: FN 230090
Council District: 7

Easement (f)
Applicant: Mountain Park Health Center, its successor and assigns
Purpose: Multi-use Trail
Location: 325 E. Baseline Road
File: FN 230085
Council District: 8

Easement (g)
Applicant: ProperFoundation, LLC, its successor and assigns
Purpose: Public Utility
Location: 2549 E. Broadway Road
File: FN 230092
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development and Finance departments.




Page 69



Report

Acceptance of Easements for Drainage and Multi-Use Trail Purposes (Ordinance
S-50373)

Request for the City Council to accept easements for drainage and multi-use trail
purposes; further ordering the ordinance recorded.

Summary
Accepting the property interests below meets the Planning and Development
Department's Single Instrument Dedication Process requirement prior to releasing any
permits to applicants.

Easement (a)
Applicant: Deer Valley Industrial Venture, LLC, its successor and assigns
Purpose: Drainage
Location: 1300 W. Alameda Road
File: FN 230082
Council District: 1

Easement (b)
Applicant: Aligned Data Centers (Phoenix) PropCo, LLC, its successor and assigns
Purpose: Drainage
Location: 2500 W. Union Hills Drive
File: FN 230003
Council District: 1

Easement (c)
Applicant and Lessee: ZT 56th Street at 101 NW Owner, LLC; The State of Arizona,
Owner and Lessor; its successor and assigns
Purpose: Temporary Drainage
Location: 20400 N. 56th St.
Expires: (a) the expiration or earlier termination of the property lease, which expires on
July 6, 2092; or (b) the removal of the improvements constructed on the property.
File: FN 230036
Council District: 2



Page 70


Easement (d)
Applicant and Lessee: ZT 56th Street at 101 NW Owner, LLC; The State of Arizona,
Owner and Lessor; its successor and assigns
Purpose: Temporary Multi-use Trail
Location: 20400 N. 56th St.
Expires: (a) the expiration or earlier termination of the property lease, which expires on
July 6, 2092; or (b) the removal of the improvements constructed on the property.
File: FN 230036
Council District: 2

Easement (e)
Applicant and Lessee: PR VWP Kyrene, LLC; Kyrene Elementary School District No.
28, Owner and Lessor; its successor and assigns
Purpose: Drainage
Location: 15175 S. 50th St.
File: FN 230053
Council District: 6

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development and Finance departments.




Page 71



Report

Service and Repair of Appliances - IFB 18-213 - Amendment (Ordinance S-50388)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 149044 with Byassee Equipment, Inc., to extend the contract term. Further
request to authorize the City Controller to disburse all funds related to this item. The
additional expenditures will not exceed $121,200.

Summary
This contract will provide the service and repair of commercial, residential and
miscellaneous appliances, including gas and electric stoves and ranges that are used
to support the public, after school programs and Citywide projects for multiple
departments. Primary users of the contract are the Fire, Human Services, and Parks
and Recreation departments.

Contract Term
Upon approval the contract will be extended through Dec. 31, 2024, with an option to
extend through Dec. 31, 2025.

Financial Impact
Upon approval of $121,200 in additional funds, the revised aggregate value of the
contract will not exceed $561,200. Funds are available in the various department
budgets.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Service and Repair of Appliances Contract 149044 (Ordinance S-45254) on Dec. 12,
2018.
• Service and Repair of Appliances Contract 149044 (Ordinance S-49216) on Dec. 7,
2022.

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.




Page 72



Report

SS&C Technologies, Inc., New Contract for Web-Service Hosting and Continued
Annual Maintenance for the Portia Investment System (Ordinance S-50408)

Request to authorize the City Manager, or his designee, to enter into an agreement
with SS&C Technologies, Inc., to continue to provide technology products and
professional services in relation to web-service hosting and continued annual
maintenance of the Portia Investment System. The expenditures will not exceed
$400,000. Further request to authorize the City Controller to disburse all funds related
to this item.

Summary
The purpose of this agreement is to continue web-service hosting and continued
annual maintenance of the Portia Investment System. The Finance Department uses
the Portia Investment System as an essential control for safeguarding, managing, and
reporting of the City's $4.8 billion investment portfolios.

The prior agreement expired on June 13, 2023, and SS&C Technologies, Inc. (SS&C)
has continued to provide access to the Portia Investment System and applicable
services while the parties negotiated the instant agreement. The agreement will further
allow the City to pay SS&C for the continued access and services during the
unintended period out of contract.

This item has been reviewed and approved by the Information Technology Services
Department.

The Agreement is required to provide the various City departments these services
during the term, including options as applicable.

Contract Term
The term of the agreement will be a three-year term which will begin on or about Dec.
15, 2023.

Financial Impact
The value of the contract will not exceed $400,000. Funding is available in the Finance
Department's operating budget.


Page 73


Concurrence/Previous Council Action
The City Council previously approved this request:
· Professional Services Agreement with SS&C Technologies, Inc. (Ordinance S-
44604) on May 16, 2018.

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.




Page 74



Report

2023 Intergovernmental Agreement with the Arizona Department of Revenue
Providing for Uniform Administration of the City’s Transaction Privilege Tax
(Resolution 22171)

Request to adopt a resolution to authorize approval of an intergovernmental
agreement between the City of Phoenix and the Arizona Department of Revenue
regarding the uniform administration, licensing, collection, and auditing of transaction
privilege tax, use tax, severance tax, jet fuel excise and use tax, and rental occupancy
taxes imposed by the State or cities or towns.

Summary
This intergovernmental agreement (IGA) was negotiated with the Arizona Department
of Revenue (ADOR) and the Attorney General’s office by the City Tax Administrators
Council (CTAC) Rulings Group which includes the League of Arizona Cities and
Towns, and with the assistance of several City attorneys and a multitude of tax and
information technology experts from many municipalities.

Local Transaction Privilege Tax (TPT) administration is governed by Arizona Revised
Statute 42-6001. This statute requires the ADOR to administer the transaction privilege
and use taxes imposed by all cities and towns and to enter into an IGA with each city
and town to clearly define the working relationship between the ADOR and Arizona
cities and towns.

This IGA establishes the framework for collaboration between the ADOR and the cities
and towns for every aspect of TPT administration. It provides the principles,
requirements, and responsibilities of both the city or town and the ADOR, and it
defines the many specific operational processes related to tax collection, the protection
of taxpayer confidentiality, and information security.

The 2023 IGA replaces the 2019 IGA and represents a complete rewrite of the prior
IGA. Great emphasis was placed on improving the thoroughness and consistency of
the IGA as well as minimizing the need to look through multiple sections to answer a
single question or resolve a specific issue.

This is a high-level summary of the most notable changes compared to the 2019 IGA:


Page 75



· The new IGA adds or clarifies the definitions of various terms including city services,
collection, development fees, options chart, primary point of contact (PPOC),
profile, independent contractor, State tax, tax information, authorized access lists,
and qualified recipients of information, and all defined terms are now capitalized
throughout the IGA for easy recognition.
· Taxpayer confidentiality measures have been significantly strengthened, placing
additional emphasis on the protection of tax information provided under Arizona
Revised Statutes, and refining the details surrounding authorized access, disclosure
restrictions, and remedies for improper disclosure such as the possible suspension
of tax information sharing.
· New procedures have been established for both the cities and the ADOR to
regularly maintain the authorized access lists that control who can see detailed
taxpayer information, including clarifying confidentiality training requirements and
adding that all responsibilities and restrictions apply to independent contractors in
the same manner as they apply to regular employees.
· The new IGA addresses the developing scope of city assistance offered to the
ADOR with the addition of delinquent tax collection activities and new collections
reports along with new language that covers cities assisting with reviews of selected
refund claims. In addition to the services that have long been provided by city and
town auditors, these new areas expand the ways that cities and towns can partner
with the ADOR, leveraging municipal personnel to help the ADOR achieve more
efficient operations.
· The 2023 IGA also provides new or improved coverage for several miscellaneous
topics including the city or town's responsibility for reviewing its profile and the
model city tax code website; workers' compensation issues when sharing office
space with other jurisdictions; the expiration, termination, or amendment of the IGA;
and the disclosure of aggregated financial information.
· Finally, this version rewrote much of Appendix A regarding the handling and
protection of confidential taxpayer information. Changes were made relative to
identifying retention requirements and authorized disposal methods, critical
information security protocols, and various software system requirements that cities
and towns must follow to protect any confidential taxpayer data stored on their
computer systems.

Financial Impact
This agreement will not result in any budgetary impact to the City of Phoenix.

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.


Page 76



Report

***ADDITIONAL INFORMATION (SEE ATTACHMENTS)*** Union Comments on
Proposed Changes to Memoranda of Understanding

Under the terms of the Meet and Confer Ordinance, employee organizations are
afforded an opportunity to comment after having submitted proposed changes to
existing Memoranda of Understanding (MOUs) by Dec. 1, 2023.

This item on the agenda allows the unions to inform the City Council as to their
priorities, concerns, and general goals for the Meet and Confer process.

The Meet and Confer Ordinance also requires that the public be given an opportunity
to make comments on the union proposals at the Dec. 13, 2023, City Council meeting.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources
Department.




Page 77
To: Jeffrey Barton Date: Dec. 4, 2023
Deputy City Manager

From: David Mathews
Human Resources Director

Subject: ADDITIONAL INFORMATION FOR ITEM #29 ON THE DECEMBER 6, 2023,
FORMAL MEETING AGENDA

The purpose of this memo is to provide additional information for Item #29 on the Dec. 6,
2023, Formal City Council agenda. Attached is the following documentation the City
received regarding the December 1st deadline established for authorized employee
organizations (Unions) to submit their proposed memorandum of understanding. As
outlined in Article VXII, Chapter 2, section 218, of the City Code, the Unions may present
their proposals at the Dec. 6, 2023, City Council Formal Meeting. An item will also be
placed on the Dec. 13, 2023, City Council Formal Meeting agenda for the public to
comment on the proposals.

• Unit 1 - LIUNA Local 777
• Unit 2 - AFSCME Local 2384
• Unit 3 - AFSCME Local 2960
• Unit 4 - PLEA
• Unit 5 - IAFF




Date:
MEMORANDUM OF UNDERSTANDING

2023 – 2024

CITY OF PHOENIX

AND

AMERICAN FEDERATION

OF STATE, COUNTY

AND MUNICIPAL EMPLOYEES

LOCAL 2384, AFL-CIO

REPRESENTING FIELD UNIT II EMPLOYEES
PREAMBLE .................................................................................................................... 4
ARTICLE 1: RIGHTS ...................................................................................................... 5
SECTION 1-1: GENDER ...............................................................................................................................................5
SECTION 1-1A: RECOGNITION ...................................................................................................................................5
SECTION 1-2: CITY AND DEPARTMENT RIGHTS .........................................................................................................5
SECTION 1-3: UNION RIGHTS .....................................................................................................................................6
SECTION 1-4: RIGHTS OF UNIT EMPLOYEES............................................................................................................. 11
SECTION 1-5: PROHIBITION OF STRIKE AND LOCKOUTS........................................................................................... 18
SECTION 1-6: NEW POSITIONS/CLASSIFICATIONS .................................................................................................... 18
ARTICLE 2: GRIEVANCE/ARBITRATION/LABOR MANAGEMENT .......................... 19
SECTION 2-1: GRIEVANCE PROCEDURE ................................................................................................................... 19
SECTION 2-2: ARBITRATION .................................................................................................................................... 23
SECTION 2-3: LABOR-MANAGEMENT COMMITTEE .................................................................................................. 27
SECTION 2-4: HEALTH AND SAFETY COMMITTEE .................................................................................................... 27
ARTICLE 3: COMPENSATION/WAGES ...................................................................... 28
SECTION 3-1: WAGES .............................................................................................................................................. 29
SECTION 3-1A: PRODUCTIVITY ENHANCEMENT PAY............................................................................................... 30
SECTION 3-2: OVERTIME ......................................................................................................................................... 31
SECTION 3-2A: CALL OUT PAY ............................................................................................................................... 33
SECTION 3-3: OUT-OF-CLASS PAY........................................................................................................................... 34
SECTION 3-4: SICK LEAVE CONVERSION AT RETIREMENT ....................................................................................... 35
SECTION 3-4A: SICK LEAVE PAYOUT ...................................................................................................................... 35
SECTION 3-5: SHIFT DIFFERENTIAL PAY .................................................................................................................. 35
SECTION 3-5A: WEEKEND SHIFT DIFFERENTIAL PAY .............................................................................................. 35
SECTION 3-6: STAND-BY PAY ................................................................................................................................. 36
SECTION 3-7: SHOW-UP TIME.................................................................................................................................. 36
SECTION 3-8: JURY DUTY ........................................................................................................................................ 37
SECTION 3-9: DEFERRED COMPENSATION PROGRAM .............................................................................................. 37
ARTICLE 4: HOURS OF WORK/WORKING CONDITIONS ........................................ 37
SECTION 4-1: HOURS OF WORK ............................................................................................................................... 37
SECTION 4-2: REST AND LUNCH PERIODS ................................................................................................................ 39
SECTION 4-3: CLEAN-UP TIME ................................................................................................................................ 40
SECTION 4-4: SENIORITY ......................................................................................................................................... 40
SECTION 4-5: BUMP/BID PROCEDURE EQUIPMENT MANAGEMENT DIVISION .......................................................... 40
ARTICLE 5: BENEFITS ................................................................................................ 43
SECTION 5-1: HEALTH INSURANCE AND EMPLOYEE ASSISTANCE ........................................................................... 43
SECTION 5-2: DENTAL INSURANCE .......................................................................................................................... 43
SECTION 5-3: LIFE INSURANCE ................................................................................................................................ 44
SECTION 5-4: LONG-TERM DISABILITY INSURANCE ................................................................................................ 44
SECTION 5-5: HOLIDAYS AND VACATION LEAVE .................................................................................................... 45
SECTION 5-6: UNIFORMS ......................................................................................................................................... 47
SECTION 5-7: PARKING ............................................................................................................................................ 47
SECTION 5-8: TOOL ALLOWANCE ............................................................................................................................ 48
SECTION 5-9: PARENTAL LEAVE .............................................................................................................................. 49
ARTICLE 6: MISCELLANEOUS .................................................................................. 50
SECTION 6-1: SAVING CLAUSE ................................................................................................................................ 50
SECTION 6-2: COPIES OF MEMORANDUM................................................................................................................. 50
SECTION 6-3: APPRENTICESHIP PROGRAMS ............................................................................................................. 50

SECTION 6-4: PART-TIME EMPLOYEES .................................................................................................................... 51
SECTION 6-5: DEPARTMENT CERTIFICATIONS AND REQUIRED LICENSES ................................................................ 51
SECTION 6-6: SAFETY MANUAL .............................................................................................................................. 52
SECTION 6-7: TERM AND EFFECT OF MEMORANDUM .............................................................................................. 52
SECTION 6-8: ........................................................................................................................................................... 53
ADDENDUM A - ALLOCATION OF STEWARDS ........................................................ 55
ATTACHMENT A .......................................................................................................... 56
ATTACHMENT B (RELATING TO VACATION LEAVE).............................................. 58
ATTACHMENT C (RELATING TO SICK LEAVE) ........................................................ 61




PREAMBLE
WHEREAS the well-being dignity, respect, and morale of the employees of the City are
benefited by providing employees an opportunity to participate in the formulation of
policies and practices affecting the wages, hours, and working conditions of their
employment; and

WHEREAS the parties hereby acknowledge that the provisions of this Memorandum of
Understanding (hereinafter Memorandum or M.O.U.) are not intended to abrogate the
authority and responsibility of City government provided for under the statutes of the State
of Arizona or the Charter or Ordinances of the City of Phoenix except as expressly and
lawfully modified herein; and

WHEREAS the parties agree that the Phoenix Employment Relations Board (P.E.R.B.)
unit certification reflects that there exists a clear and identifiable community of interest
among employees covered by this Memorandum; and

WHEREAS the parties, through their designated representatives, met and conferred in
good faith pursuant to the Meet and Confer Ordinance in order to reach agreement
concerning wages, hours, and working conditions of employees in Field Unit II;


NOW therefore, the City of Phoenix, hereinafter referred to as "the City," and Local 2384,
as an affiliate of the American Federation of State, County, and Municipal Employees,
AFL-CIO, hereinafter referred to as the "Union", having reached this complete agreement
concerning wages, hours, and working conditions for the term specified, the parties
submit this Memorandum to the City Council of the City of Phoenix with their joint
recommendation that body resolve to adopt its terms.


we plan to negotiate language cleanup in all areas of the MOU, aiming for clarity
and precision in the agreement's terms.




ARTICLE 1: Rights

Section 1-1: Gender
Whenever any words used herein in the masculine, feminine, or neutral, they shall be
construed as though they were also used in another gender in all cases where they would
so apply.


Section 1-1A: Recognition

A. The City recognizes the Union as the sole and exclusive meet and confer agent
pursuant to the Meet and Confer Ordinance as amended, for the purpose of
representation regarding wages, hours, and other conditions of employment for all
employees in positions constituting Field Unit II, as certified or as may be modified
by the Phoenix Employment Relations Board (P.E.R.B.).


Section 1-2: City and Department Rights

A. The Union recognizes that the City has and will continue to retain, whether exercised
or not, the unilateral and exclusive right to operate, administer, and manage its
municipal services and work force performing those services in all respects subject
to this Memorandum.

B. The City Manager and Department Heads have and will continue to retain exclusive
decision-making authority on matters not expressly modified by specific provisions of
this Memorandum and such decision-making shall not be in any way, directly or
indirectly, subject to the grievance procedure contained herein.

C. The exclusive rights of the City shall include, but not be limited to, the right to
determine the organization of City government and the purpose and mission of its
constituent agencies, to set standards of service to be offered to the public, and
through its management officials to exercise control and discretion over its
organization and operations, to establish and effect Administrative Regulations and
employment rules and regulations consistent with law and the specific provisions of
this Memorandum, to direct its employees, to take disciplinary action for just cause,
to relieve its employees from duty because of lack of work or for other legitimate
reasons, to determine the methods, means, and personnel by which the City's
services are to be provided, including the right to schedule and assign work and
overtime, and to otherwise act in the interest of efficient service to the community.
Nothing herein shall be construed to diminish the rights of the City under Section 5
of the Meet and Confer Ordinance.



Section 1-3: Union Rights
It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the City to count as time worked, any hours or fractions
of hours spent outside the employee's work shift in pursuit of benefits provided by this
Article. The City shall count as time worked any hours or fractions of hours spent within
the employee's regular work shift in pursuit of benefits provided by this Article.

A. Union Release

The Phoenix community benefits from harmonious and cooperative relationships
between the City and its employees. The City and AFSCME Local 2384 have
negotiated full-time release positions, and release hours, as an efficient and readily
available point of contact for addressing labor-management concerns. Examples of
work performed by the release positions in support of the City include ensuring
representation for employees during administrative investigations and
grievance/disciplinary appeal meetings with management; participating in
collaborative labor-management initiatives that benefit the City and the members;
serving on City and departmental task forces and committees; facilitating effective
communication between City and Department management and employees;
assisting members in understanding and following work rules; and administering the
provisions of the Memorandum of Understanding. Union release is also used for
authorized employees to prepare for appeals and hearings and attend Union
conferences, meetings, seminars, training classes and workshops so that employees
better understand issues such as City policies and practices, conflict resolution,
labor-management partnerships, and methods of effective representation. The cost
to the City for these release positions and release hours, including all benefits, has
been charged as part of the total compensation detailed in this agreement.

1. Full-Time Release Positions

Four full-time release positions, designated by the Executive Board of the Union,
shall each be allowed up to 2,080 work hours per M.O.U. year to engage in lawful
union activities, pursuant to and consistent with this Memorandum. There will be
a deduction of hours from the Union’s release bank for the fourth full-time release
positions. The full-time release positions agree to comply with all City rules and
regulations. Full-time release positions are subject to all City Personnel Rules
and Administrative Regulations. The City will pay the employees’ full time fringe
benefits. Time used for this purpose in excess of 2,080 hours per position shall
be at the expense of the Union, and the Union shall reimburse the City at the
applicable employee’s hourly rate of pay.

The Union will keep the Labor Relations Division apprised of the regular work
schedules of the release positions and submit leave slips for processing.




Upon return to their regular city duties, the Unit employee shall be reinstated to
their original position, location, and schedule by seniority.

The City values and benefits from the participation of Union leaders on citywide
task forces and committees, Labor - Management work groups, and a variety of
Health and Safety committees. These activities take time away from expected
tasks such as representation and communicating with the membership and may
occur outside the regular work day of the Union officials. The full-time release
positions agree to participate in these important committees and task forces. In
recognition of this commitment, the City agrees to pay the President of the Union
two hundred eight (208) hours of straight time in his/her compensatory time bank.
Each of the other three full-time Union release positions will receive eighty (80)
hours of straight time in each of their compensatory time banks each MOU year.

The Union, subject to departmental operation and scheduling factors and
reasonable advance notice, shall be allowed a total of one hundred and fifty (150)
hours of paid leave to attend Union seminars, lectures, and conventions.

In addition, the Union shall be allowed fourteen thousand dollars ($14,000)
reimbursable to the Union by the City each M.O.U. year, for designated members
of the local to attend schools, conferences, workshops and training to develop
skills in effective member representation, conflict resolution techniques, labor-
management cooperation, and other employee relations areas that promote
cooperative and harmonious relationships. The Union will submit receipts for
reimbursement by the City. If the entire $14,000 is not used in the first year of the
M.O.U. the balance will carry over into the second year not to exceed twenty-eight
thousand ($28,000) during the term of this M.O.U. Funds not used by the end of
the M.O.U. will expire.

As a result of the COVID-19 pandemic, the Union was not able to attend trainings
in 2020. Due to this, the parties agree to hold over the funds in Article 3, Section
1-3.A.1 until June 30, 2022.

2. Union Stewards

The Union may designate up to fifty-five (55) site stewards, twenty-six (26) chief
stewards, and seventeen (17) lead stewards to serve as Union representatives.
Such designations shall be made from amongst employees regularly working at
the job sites as specified in Attachment "A" and such stewards shall service
grievances at said job sites to which they are regularly assigned, in accordance
with Attachment "A" hereto. Chief Stewards may substitute for job site stewards
in the assigned area of jurisdiction as shown in Attachment "A."

The Labor-Management Committee will discuss the job site allocation of stewards
upon request by either party (Attachment A) and will consider the deletion or



addition of stewards in the event of reorganization or expansion of Unit II
departments.

a. The Union shall notify the Labor Relations Division of the Human Resources
Department, in writing, of its designations and re-designations of stewards and
chief stewards.

b. There shall be no obligations on the City, nor shall the City change or modify
employees' permanent regular work schedules or assignments solely as a
result of such designations.

c. One such steward from the Grievant’s home department and the grievant may,
after the grievant and the supervisor were unable to resolve the matter
informally (Article 2, Section 2-1) when the Union is designated by a grievant
as his representative, attend mutually scheduled grievance meetings with City
of Phoenix department representatives without loss of pay or benefits. One
steward working in the same department as a unit member under investigation
may also attend investigative meetings without loss of pay or benefits.
Stewards not from the same department as the grievant or employee under
investigation may provide representation, however the total time spent on
representation will be requested from and charged to the bank of hours as
outlined in 1-3 A 3.

d. City employees who are on duty, either witnesses or grievants and the shop
steward representing an employee, may attend Civil Service meetings and
Phoenix Employment Relations Board (P.E.R.B.) meetings on City time.

e. The Union will be allowed subject to operational and scheduling factors and
fourteen (14) calendar days advance notice, up to one day of paid release time
for authorized stewards to attend a one-time contract orientation session
conducted by the Union in each year of the contract.

f. Union Stewards are subject to all City Personnel Rules and Administrative
Regulations.


3. Bank of Union Release Hours

The Union will be allowed, subject to operational and scheduling factors and
seventy two (72) hours advance notice in each instance, a unit total of three
thousand one hundred eighty three (3,183) hours paid release time in a bank of
release hours per M.O.U. year. Requests for release time shall be submitted to
the Labor Relations Administrator and approval of release time hereunder shall
not be arbitrarily withheld.




With the exception of the ten elected union officials, only one representative may
be released from the same work group/shop at the same time. The union may
request an exception when training is being provided by the International Union.
Approval will not be arbitrarily withheld. No representative (with the exception of
the ten elected union officials), will be permitted to use more than 420 hours of
release time from the bank of hours in any one M.O.U. year.

Any hours used in excess of the bank of Union release hours must be approved
by the Labor Relations Administrator and the AFSCME Local 2384 President. The
number of hours used in excess of the allowable Union release hours at the end
of the contract term will be deducted from the Union release hours available for
the following year. A surplus of hours will be carried over into the next year to a
maximum total Union release of 8,325 hours.

B. Unpaid Release Time for Unit Related Activity

Union members may be authorized in advance in writing to engage in lawful Union
activities during City work hours on a non-paid basis at the unrestricted discretion of
the City Manager or designee consistent with the purpose of this Memorandum.

A member selected by the Union to do Unit representative work which takes the
employee from his employment with the City shall, at the written request of the Union,
and subject to Civil Service Rules, be granted an unpaid leave of absence. The leave
of absence shall be in increments of no less than three (3) months and shall not
exceed one (1) year, but it may be renewed or extended for a similar period upon the
request of the Union.

C. The Union will be allowed one (1) hour each orientation session to talk to and recruit
new Unit members into the Union and to explain the rights and benefits under the
M.O.U. This time will be allotted in addition to new employee orientation, at the
departments that have new employee orientation, in the Aviation, Public Works, and
Water Services Departments. The content of such information shall not be political in
nature, or abusive of any person in City employment. This time shall be considered
de minimus time.

D. Prior to the termination of the current Memorandum and subject to operational and
scheduling factors, each designated Union representative, which is defined as the
elected Executive Board, will be allowed up to one day of paid release time to facilitate
the familiarization of the terms of the successor Memorandum.

E. There shall be no use of official time for Union related activities except as expressly
authorized under the aforesaid sections.

F. International and Union Representatives




Accredited International and appropriately designated Local representatives shall be
admitted to the buildings and grounds of the City during working hours for legitimate
Union purposes including providing representation to employees, so long as such will
not interfere with any work operation or the safety and security of any work site. Such
representative will check in with the supervisor involved and will be required to
conform to the safety regulations of the work site. Non-City personnel will be identified
to the department director or designee prior to entering restricted City areas.

G. Payroll Deduction

1. The City shall deduct from the first pay warrant of Union members, in each month,
the regular periodic membership dues and regular periodic Union sponsored
insurance premiums pursuant to the City's deduction authorization form duly
completed and signed by the employee and transmit such deductions monthly to
the Union no later than the fourteenth (14th) day following the end of the pay
period in which the deduction occurs, along with an alphabetical list of all
employees for whom deductions have been made. Such deduction shall be made
only when the Union member's earnings for a pay period are sufficient after other
legally required deductions are made.

2. Authorization for membership dues deduction herein under shall remain in effect
during the term hereof unless revoked by the employee. Revocation of
deductions shall be accepted by the City only during the first week of July or
January to be effective the following payroll period. The City will notify the Union
of any revocations submitted to it.

3. The City shall not make dues deductions for Unit employees on behalf of any
other employee organization (as defined in the Meet and Confer Ordinance)
during the term of this Memorandum. At each scheduled Labor Management
Committee meeting, the City shall provide to the Union a list of any exceptions to
this provision arising from transfers between any other Unit.

4. It is agreed that the City assumes no liability except for its gross negligence on
account of any actions taken pursuant to this section. The City will however, as
promptly as technically possible, implement changes brought to its attention. The
City shall at the written request of the Union during the term of this agreement
make changes in the amount of deduction hereunder for the general membership
provided cost for implementing such changes shall be reimbursed by the Union.

H. Facilities and Services

1. The Union through its designated representative, may distribute materials on the
City premises (buildings and grounds) before and after scheduled working hours
or in non-work areas during scheduled work hours provided that both the
employee distributing and the employee receiving such materials are on non-work
periods.

2. The City shall provide the Union with accessible bulletin boards at mutually
agreed upon locations. The City shall grant sole and exclusive use of such bulletin
boards to the Union.

3. Materials which are abusive of any person or organization, which conflict with laws
regulating the political activities of City employees, and which are disruptive of the
City’s operations may not be posted or distributed.

4. The Union may grieve any refusal by the City to approve posting or distributing of
materials. The City will not arbitrarily disapprove materials.

5. Upon the Union’s filing of a Third Party Data Sharing Agreement with the Labor
Relations Division, the City shall provide the Union, upon request, a listing of Unit
employees indicating name, address, job classification, department number,
and/or a seniority list by job classification.

6. The City will endeavor to maintain remote computer access to the City’s intranet
for the Union Office.

I. Contracting Out

The City will comply with the provisions of Management Procedure Number 5.501,
dated February 7, 1994, and notify the Union, in writing, of the City's intent to contract
with a private agency for the provision of municipal services. The Union may, within
seven (7) calendar days of this notification, request a Labor-Management Committee
meeting for the purpose of discussing the potential contract. It is understood by all
parties that the Union's exercise of rights granted by this Article shall in no way delay
the process outlined in Management Procedure 5.501, nor impede the City's authority
to enter into a contractual agreement with a private agency.

The City will provide the union, upon request, with a listing in electronic format of unit
employees’ name, home address, date of employment, and department. The City will
also provide mailing information of all Unit 2 employees at the request of the Union.

The City shall provide the Union a list of all Unit 2 vacancies monthly.

Based upon mutually agreed upon frequency, departments will establish regular Labor
Management meetings with union leadership to ensure productive communications
on items such as: department policy changes and the outsourcing of services currently
performed by unit members which could directly result in a reduction in the number of
permanent Unit positions (“contracting out”).


Section 1-4: Rights of Unit Employees


It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the City to count as time worked, any hours or fractions
of hours spent outside the employee's work shift in pursuit of benefits provided by this
Article. The City shall count as time worked any hours or fractions of hours spent within
the employee's regular work shift in pursuit of benefits provided by this Article.

A. Unit employees have the right to be represented by the union and the union reserves
the right to provide representation to its members in dealings with the City concerning
grievances, and matters pertaining to their individual employment rights and
obligations, and during an investigatory interview concerning allegations focused on
the employee which may result in disciplinary action.

B. Supervisors are encouraged to discuss concerns and attempt to resolve those
concerns with an employee without utilizing a formal investigatory process.
Supervisors are encouraged to not utilize an investigatory process unless they have
a reasonable belief that discipline (a written reprimand or higher) could result. Should
information be made during a conversation to attempt to resolve an issue that could
result in discipline, the supervisor will stop the meeting and utilize an investigatory
process as outlined below. Any interview becomes investigatory when facts or
evidence sought by management may result in a disciplinary action.

• An employee is entitled to Union representation if the employee reasonably
believes that the investigatory interview will result in disciplinary action and the
employee has requested representation from their union.

C. The City may, at its sole discretion, either conduct investigatory interviews with
employees or issue employees written questions in order to provide the employee an
opportunity to gather additional information. In either case, a Notice of Inquiry (NOI)
form will be used. The intent of the NOI is to clearly put employees on notice that they
are under investigation that could result in discipline, inform them of the nature of the
allegations against them, and inform them of their right to representation.

D. If the City elects to issue written questions to the employee, the following shall apply:

1. If an NOI is being issued and there is no active questioning, representation is not
required.

2. The employee will have 72-hours excluding holidays and N-days to respond in
writing and provide any other material requested. This deadline may be extended
by mutual agreement if there are extenuating circumstances.

E. If the City elects to conduct an investigatory interview, the following shall apply:

1. Prior to the employee being interviewed, the employee shall be advised of their
right to a representative.


2. The NOI form will be issued at the meeting.

3. The union representative may engage in meaningful representation, including but
not limited to assisting and consulting with the employee, attempting to clarify the
facts or questions asked, and suggesting other employees or witnesses who may
have knowledge of the underlying issues. The union representative cannot speak
on behalf of the employee or impede the progress of the interview.

4. The member or representative may ask for a caucus during the meeting. The
caucusing party will attempt to keep the caucus to reasonable timeframes.

5. The interviewer may not prohibit the union representative from engaging in
representation, including consulting with the employee. The member shall be
allowed to seek advice and counsel from their representative in caucus during the
interview.

6. The union representative may not behave in a violent, verbally abusive, insulting,
or demeaning manner toward the interviewer.

7. Prior to the conclusion of the meeting, the member or representative shall have
the opportunity to make a closing statement.

8. If the department requires a written statement at an investigatory meeting, the
employee will be given up to one hour of City time to write the statement. Additional
time may be granted at the sole discretion of the department and will not be
withheld arbitrarily.

9. The employee will be provided with a copy of the interview notes and given 72
hours to confirm their answers and provide any additional information.

10. Except for emergency situations, the unit employees shall have a minimum of 48
hours to arrange for union representation when the member is the subject of an
administrative investigatory interview. The union representative will make every
reasonable attempt to arrive within the 48 hours. An employee may waive the 48-
hour time requirement if the employee is not opting for representation. Employees
will be provided with the NOI cover sheet (and attachment if applicable) listing the
allegations against the employee 48 hours in advance of the investigatory
interview, however, the NOI/interview questions will not be provided in advance.

F. Regardless of whether the City elects to interview the employee, or issue written
questions, the following shall apply:

1. The employee will be instructed not to speak to anyone regarding an investigation.
This restriction does not apply to the union, the employee's family or clergy, the
investigator, or chain-of-command.



2. The employee will be advised if the inquiry is supervisor initiated or the result of a
citizen complaint, employee/co-worker complaint, or other.

3. The member shall also be informed that none of their statements, nor any
information or evidence which is gained by reason of such statements, can be
issued against them in any criminal proceedings.

4. A unit member shall receive a copy of any statement that they are asked to sign.

5. An employee under investigation will be notified in writing every 90 calendar days
as to the current status of the investigation. Every 30 days, an employee under
investigation may request a status update. At management's discretion, the status
will be provided either verbally or in writing. This will include a brief description of
the number of known witnesses still to be interviewed and other investigate
processes remaining to be completed, as well as an estimated date of completion.

G. Misc.

1. A unit member identified solely as a witness will not be prevented from reaching
out to the union on their own time to consult with a union representative prior to
their interview.

2. Only paperwork pertaining to any completed NOI investigation resolved as
sustained will be kept in an employee's personnel files.

3. If a Union Steward is requested by management to hold over or is called in from
home by a supervisor to represent an employee at meeting required by
management, the Union Steward will receive overtime compensation for actual
time held over or a minimum of 1 hour if called from home.

H. Unit employees will be permitted to apply and/or compete in a transfer process while
in a pending investigation. The transfer process will not be delayed pending the
conclusion of the related investigation.

I. The City will provide to the employee a copy of the Citywide completed accident
investigation and any other material the City plans to present at the Citywide Accident
Review Board hearing. This material will be supplied as quickly as possible after the
material has been prepared.

J. It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the employer to count as time worked, any hours
or fractions of hours spent outside the employee's work shift in pursuit of benefits
provided by this Article unless otherwise specified in this MOU. The employer shall
count as time worked any hours or fractions of hours spent within the employee's
regular work shift in pursuit of benefits provided by this Article.



K. Unit employees have the right to present their own grievance, in person or by legal
counsel.

1. Any Unit member covered hereunder or his representative designated on a written
form signed by the employee shall, on request and by appointment, be permitted
to examine his departmental personnel file, in the presence of an appropriate
supervisory official of the Department.

2. No Unit member shall have any adverse comments entered into a departmental
personnel file without the member being informed by a supervisor. The Unit
member shall be asked to date and sign such material solely as evidence of being
advised of its existence, not as indicating agreement. If the Unit member
requests, he shall receive a copy of the adverse comment.

3. Unit members may, at their discretion, attach rebuttal statements to any material
contained in their departmental personnel file, which may be adverse in nature.
The attachments must be no more than 4 pages.

L. The City will comply with provisions of A.R.S. Section 12-2506, paragraph D,
subparagraph 1, and assume responsibility for actions of any Unit II employee in a
legal proceeding for personal injury, property damage, or wrongful death, when it is
demonstrated that the employee was performing his regularly assigned duties without
malice or any degree of negligence.

M. Discipline older than 5 years from the date of issuance will not be considered for
progressive discipline or promotion/transfer purposes except for the following types
of discipline, which may be considered for the duration of employment (and upon the
employee’s return to employment, if applicable):

Sustained discipline of a 40-hour suspension or greater discipline of the following
types:

• The employee has been abusive or threatening in attitude, language, or
conduct towards fellow employees, customers of the City, or the public.
• The employee has solicited or taken for personal use a fee, gift, or favor in the
course of the assigned work or in connection with it, which would lead toward
favoritism or the appearance of favoritism or a conflict of interest.
• The employee is in possession of a deadly weapon (as defined in ARS 13-
3101), excepting a pocketknife (as provided in ARS 13- 3102) at a City
worksite, unless such employee is a police officer. (A worksite includes not only
City buildings and property, but also City vehicles and private vehicles while
being used on City business, and other assigned work locations.)
• The employee has intentionally falsified records or documents made, kept, or
maintained for or on behalf of the City of Phoenix.


• The employee has stolen or is in unauthorized possession of City property or
the property of another employee or citizen.
• The employee is under the influence of alcohol or illegal drugs on the job.
• The employee has violated City of Phoenix anti-harassment or anti-
discrimination policies.
• The employee committed a violation of the City’s Ethics Policy.
• The employee’s actions meet the elements of a felony.
• The employee committed an act of dishonesty.
• The employee has committed a Class 3 violation of use of force (For
enforcement positions within the Police Department).

N. The City shall post on employee bulletin boards for employee review any new policies
and/or revision in City or written department policies and procedures affecting Unit II
employees and provide a copy to the Union. Notice shall remain posted for not less
than thirty (30) calendar days. Review of policy and procedure revisions shall be
included in employee meetings and shift briefings when appropriate and practical to
do so. The City will notify employees of new or revised written City or Department
policies affecting Unit employees as soon after release as possible.

Based upon mutually agreed upon frequency, departments will establish regular
Labor Management meetings with union leadership to ensure productive
communications on items such as: department policy changes and the outsourcing
of services currently performed by unit members which could directly result in a
reduction in the number of permanent Unit positions (“contracting out”).

O. A coaching is a verbal discussion with an employee. A coaching is not disciplinary
nor shall it be considered a first offense for purpose of progressive discipline.
Employees will be advised that they are receiving a coaching at the time it is given.
A written record of a coaching may be placed in the supervisor’s file for both positive
and negative incidents. An employee may receive more than one (1) coaching for a
similar matter.

A supervisory counseling is a verbal warning that the supervisor shall document in
memo form. A supervisory counseling is not discipline. They are to be used to
determine only notice to the employee.

If a supervisory counseling is to be used in any disciplinary or personnel action or
any performance rating, the employee will be given the supervisory counseling in
memo form, that identifies the behavior requiring improvement, the reason for the
improvement, and the consequences of continuing the unacceptable behavior. The
memo will contain a line for the employee’s signature and above the line the
statement: “The employee shall date and sign the supervisory counseling, not as an
indication of agreement, but solely as evidence of being advised of its existence.”
The employee will receive a copy of the memo.


A supervisory counseling will only be retained in the supervisor’s file. It will not be
placed in the employee’s personnel file.


Department File Personnel File
Document Supervisory File (if applicable) (OFFICIAL FILE)
Maintain original
in file.
Coachings/Supervisory Not maintained Not maintained
Remove annually
Counselings in file. in file.
provided no
further incidents.
Maintain copy in Maintain original
file. in file.
Employee may Employee may
Written Reprimands
request to request to
remove inactivate
after 3 years. after 3 years.
Maintain copy in
Maintain copy in Maintain original
file.
file. in file.
Remove annually
Suspensions Employee may Employee may
provided no
(other than below) request to request to
further incidents.
remove inactivate
after 10 years. after 10 years.
Maintain copy in Maintain original
Discipline as discussed
file. in file.
in
Cannot Remove May not be
section 1-4.M.
inactivated

The official discipline record is maintained in the Personnel File. Copies maintained
in either the Supervisory and/or Department files are not the official record.
Employees may request to remove/inactivate eligible documents based on the
above criteria. Official records may only be inactivated and not removed.

If an employee receives a written reprimand during the rating period, the supervisor
will document the improvement required in the employee’s performance evaluation
without documenting the issuance of discipline.

The City continues to retain the format used for corrective action/discipline,
including forms, technology, etc.

P. If an employee is not given his/her PMG by the annual review date, the employee’s
merit increase will be processed within twenty-one (21) calendar days following the
above due date and be retroactive to the PMG annual review date. (If PMG is an
overall “met”).

Employees will be notified of performance issues as they occur or are discovered.

Q. All unit members have the right to be treated in a manner which is fair and impartial
in any matter associated with the rights of unit members under specific terms of this
Memorandum of Understanding.

If a unit employee is suspended, it is understood that a suspension day is defined as
eight (8) hours. For employees working compressed workweek, the remaining hours
of the workday would be accounted at the sole discretion of management.


Section 1-5: Prohibition of Strike and Lockouts
A. The provisions of Section 2(17) and Section 13 of the Meet and Confer Ordinance
are expressly incorporated herein.

B. There shall be no "lockout" by the City during the term hereof.


Section 1-6: New Positions/Classifications

A. The City shall give written notice to the Union 30 days in advance of a position being
reallocated or reclassified such that the position is removed from the unit.

The parties agree to consult on the inclusion or exclusion of new classification(s) in
the bargaining unit and may thereafter refer any such matter, jointly or individually, to
the Phoenix Employment Relations Board (PERB) for appropriate action.

The City shall give notice to the Union within 10 working days whenever a
classification or compensation study is undertaken that includes active positions
belonging to the Union. The Human Resources Department shall provide the Union
with an opportunity to meet with the person conducting the study prior to preparation
of any report or recommendations. The City shall notify the affected Union of the
results and recommendations resulting from any study 30 calendar days prior to that
study being presented to the Human Resources Committee. It should be noted that
there is no guarantee, either expressed or implied that changes to a classification or
its grade and salary range will result from a study.

The Union may submit a prioritized written request of classifications specific to the unit
that they wish to have studied. All written requests shall include a full explanation of
why the classification should be studied. This explanation shall indicate whether the
Union is requesting a full classification study (including job levels and job architecture)
or if the request is limited to a compensation review to assess market competitiveness
and grade and salary levels. At least two requests by the Union shall be started by the
Human Resources Department in order of their ranking per contract year.


ARTICLE 2: Grievance/Arbitration/Labor Management

Section 2-1: Grievance Procedure
It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the City to count as time worked any hours or
fractions of hours spent outside the employee's work shift in pursuit of benefits provided
by this Article. The City shall count as time worked any hours or fractions of hours spent
within the employee's regular work shift in pursuit of benefits provided by this Article.

A. Informal Resolution

1. The parties agree that the first attempt to resolve employee complaints arising
under this M.O.U. will be an informal discussion between the employee and his
immediate non-unit supervisor only.

2. It is the responsibility of Unit members who believe that they have a bona fide
complaint concerning their working conditions to promptly inform and discuss it
with their immediate non­unit supervisor in order to, in good faith, endeavor to
clarify the matter expeditiously and informally at the employee-immediate
supervisor level.

3. If such informal discussion does not resolve the problem to the Unit member's
satisfaction, and if the complaint constitutes a grievance herein defined, the Unit
member may file a formal grievance in accordance with the following procedure.

B. Definition of Grievance

1. A "grievance" is a written allegation by a Unit employee, submitted as herein
specified, claiming violation(s) of the specific express terms of this Memorandum
for which there is no Civil Service or other specific method of review provided by
State or City law.

2. The City continues to retain the format used for the grievances, including forms,
technology, etc.

3. A grievance which does not meet the requirements set forth in this Article shall
be null and void and will not be processed in accordance with this procedure.

C. Procedure

In processing a formal grievance, the following procedure shall apply:

A grievance must be reduced to writing, citing the specific Article and Section of this
Memorandum alleged to have been violated.

Step 1

The unit employee shall reduce the grievance to writing by completing all parts of the
grievance form provided by the City, and submit it to the second line supervisor
designated by the City or City designee within fourteen (14) calendar days of the initial
commencement of the occurrence being grieved or when the employee had
reasonable cause to become aware of such occurrence. The City will assign a
grievance number within fourteen (14) calendar days. Either party may then request
that a meeting be held concerning the grievance or they may mutually agree that no
meeting be held.

The second line supervisor shall, within fourteen (14) calendar days of having received
the written grievance or such meeting, whichever is later, submit his response thereto
in writing to the Grievant and the Grievant’s representative, if any. The parties by
written mutual agreement may skip from Step 1 to Step 2 of the grievance procedure.

Step 2

If the written response of Step 1 does not result in resolution of the grievance, the
grievant may appeal the grievance by completing the City form and presenting it to
the second Step of review, the Department Head or his designee, within fourteen (14)
calendar days of the grievant’s receipt of the Step 1 response.

Either party may request that a meeting be held concerning the grievance or may
mutually agree that no meeting be held. Within fourteen (14) calendar days of having
received the written grievance or the meeting, whichever is later, the second level of
review shall submit his response to the grievance to the grievant and the grievant’s
representative, if any. The parties by written mutual agreement may skip from Step 2
to Step 3 of the grievance procedure.

Step 2.5

After the Step 2 response, but prior to review by the Grievance Committee/Arbitrator,
the parties involved may mutually agree to submit the grievance to Labor Relations.
The grievance, as originally written and Step 1 and Step 2 responses, must be
submitted to Labor Relations within fourteen (14) calendar days of receipt of the
Step 2 response. Labor Relations shall, within fourteen (14) calendar days of the
receipt of the grievance, meet with the department head, or designees, and the
Grievant and the Grievant's representative, if any, in an attempt to resolve the
grievance. Labor Relations shall then submit a written response to all parties within
fourteen (14) calendar days of the meeting.

Step 3




a. If the written response of the Step 2 (or 2.5 if applicable) does not result in
resolution of the grievance, the grievant and Union may, within fourteen (14)
calendar days of having received the Step 2 response, appeal the grievance by
completing the City form and presenting it to the Grievance Committee. The
Grievance Committee shall be composed of:

The Grievance Committee will consist of:

Chairman: A member of the City Manager's Office designated by the City
Manager.

Member: A mutually agreed upon neutral member.

Member: The President or the President's designee of another civilian
union/association, other than the Grievant’s, representing employees with the
City.

At the beginning of each contract year, the Union and the City will each select
five Department Directors to serve as Grievance Committee members. No
selected Department Director will serve as a committee member when the
grievance involves his/her department. Staff support to the Grievance Committee
will be provided by the Human Resources Department. The Labor Relations
Administrator and/or Department Director in Labor Relations will serve as an
advisor to the committee.

The Grievance Committee shall, within fourteen (14) calendar days of receipt of
the appeal, schedule a hearing regarding the grievance at which the grievant shall
be afforded the opportunity to fully present his position and to be represented. The
Grievance Committee shall, within fourteen (14) calendar days of the conclusion
of the hearing, make advisory recommendation on the grievance and submit it to
the City Manager for final determination for those employees who have elected to
use this procedure instead of arbitration.

The Grievance Committee shall submit findings and advisory recommendation(s)
to the City Manager. The City Manager shall make the final determination of the
grievance and submit it in writing to the Grievant and his designated
representative.

b. In lieu of such hearing, the grievant and the Union may jointly invoke the
following procedure by submitting the written notice to the Labor Relations
Division within fourteen (14) calendar days of having received the Step 2
response. If the grievant and the Union so elect in writing within the above time
limit, in lieu of such Grievance Committee hearing, the grievance may be
reviewed by an arbitrator.



The parties or their designated representatives shall agree on an arbitrator, and if
they are unable to agree on an arbitrator within a reasonable time, either party
may request the Federal Mediation and Conciliation Service to submit to them a
list of seven (7) arbitrators who have had experience in the public sector. The
parties shall, within fourteen (14) calendar days of the receipt of said list, select
the arbitrator by alternately striking names from the said list until one-name
remains. Such person shall then become the arbitrator. The arbitrator so selected
shall hold a hearing as expeditiously as possible at a time and place convenient
to the parties, and shall be bound by the following:

i. The arbitrator shall neither add to, detract from, nor modify the language of
the Memorandum or of Departmental rules and regulations in considering any
issue properly before him/her.

ii. The arbitrator shall be expressly confined him/her to the precise issues
submitted to him/her and shall have no authority to consider any other issue
not submitted to him/her.

iii. The arbitrator shall be bound by applicable State and City Law.

The arbitrator shall submit his findings and advisory recommendations to the
grievant and the City Manager, or their designated representatives. The costs
of the arbitrator and any other mutually incurred costs shall be borne equally
by the parties. The City Manager shall make the final determination of the
grievance and submit it in writing to the Grievant and his designated
representative.

D. Union Grievance

The Union may, in its own name, file a grievance that alleges violation by the City of
the rights accorded to the Union by the specific terms of Article 1, Section 1-3 of this
Memorandum. The Union shall file such grievance at Step 3 of the procedure. All
other grievances must be filed and signed by Unit employees subject to the
provisions of this Article.

E. Group Grievance

When more than one Unit employee claims the same violation of the same rights
allegedly accorded by this Memorandum, and such claims arise at substantially the
same time and out of the same circumstances, a single group grievance may be
filed in the name of all such employees. Such group grievances shall be filed at the
step of this procedure which provides the lowest level of common supervision
having authority over all named grievants. Each Unit employee that is a party
grievant must be named and must sign such group grievance. The Union may sign
a group grievance on behalf of employees, however, in such instance, the grievance

must be amended within fourteen (14) days naming each Unit employee who is a
party grievant and containing his signature.

F. Time Limits

Failure of the City Management representatives to comply with time limits specified
in Section 2-1 C shall entitle the grievant to appeal to the next level of review; and
failure of the grievant to comply with said time limits shall constitute abandonment of
the grievance. Except, however, that the parties may extend time limits by mutual
written agreement in advance.

G. Notice to Union of Grievance Resolution

The City will put the Union on notice of proposed final resolutions of grievances
where the Union has not been designated as the grievant's representative for the
purpose of allowing the Union to ascertain that a final resolution will not be contrary
to the terms of this Memorandum.

The City will ensure that a copy of every M.O.U. grievance filed by a Unit member,
including the response from management, is forwarded to the Union at each step of
the process.

H. The City will not discriminate or retaliate against employees because of their
exercise of rights granted by this Article.

I. Employer grievances, should they occur as a result of official Union activities or
actions, including the failure to act as required under this agreement, will be
presented directly to the Union President or any Officer of the Union within fourteen
(14) calendar days of the occurrence prompting the grievance, or within fourteen
(14) calendar days of the date upon which the employer became aware of the
situation prompting the grievance. The President, or designee, shall, in each case,
provide a written answer within fourteen (14) calendar days from receipt of the
grievance

Unresolved employer grievances may be submitted to arbitration pursuant to Step 3
herein; provided that the employer shall bear the cost of the services of the
arbitrator.

J. The Union and the City agree to meet at regular intervals (as defined in Article 2
Section 2-2 Labor/Management Committee) to find ways to improve the grievance
procedures.


Section 2-2: Arbitration
A. Independent Arbitrator


Any Unit member who is a classified employee having completed the prescribed
probationary period who has received a disciplinary demotion, suspension, or
discharge, and has a right to appeal that disciplinary action pursuant to the Personnel
Rules, may under the provisions of this article request the Civil Service Board appoint
as a hearing officer an independent arbitrator selected pursuant to the procedures
described in Section 2-1 C below.

B. Appeal

The Union, on behalf of the employee, may request the selection of an independent
arbitrator as the hearing officer for a Civil Service Board appeal of a disciplinary
action. Such request must be made within fourteen (14) calendar days after the date
of service of notice of the order of suspension, demotion, or dismissal on him
personally, or twenty-one (21) calendar days from the date of mailing by certified mail
the notice of the order of suspension, demotion, or dismissal. The request must be
in writing and must state specific allegations in the discipline notice with which the
employee disagrees. The request must be personally delivered to the Board or
deposited in the United States mail, certified return receipt requested, postage
prepaid, addressed to the office of the Civil Service Board, within the above-stated
time.

The Union, on behalf of the employee, shall also immediately thereafter file copies
thereof with the complainant department head and the City Attorney. At the time the
Union files the request for hearing, it shall set forth whether the hearing will be public
or private.

C. Selection of Arbitrator

If the request for an independent arbitrator to be appointed as a hearing officer is
approved by the Civil Service Board, the Labor Relations Administrator or his
designated representative on behalf of the City and the Union president or his
designated representative on behalf of the employee shall agree on an independent
arbitrator within ten (10) calendar days after approval and appointment by the Board
of the appeal request. If an agreement on an independent arbitrator cannot be
reached within said ten (10) calendar days, either party may request that the Federal
Mediation and Conciliation Service (FMCS) or the American Arbitration Association
(AAA) provide a list with the names of seven (7) arbitrators with public sector
experience. In requesting such lists, the parties shall stipulate that arbitrators should
be from within Arizona.

The parties shall, within seven (7) calendar days of the receipt of the list, select the
arbitrator by striking names alternately until one-name remains. The remaining name
shall be designated as the independent arbitrator appointed by the Civil Service
Board as the hearing officer for the appeal. The parties shall jointly communicate with
the chosen arbitrator to advise him of the appointment.

In the event that the chosen arbitrator is unable to accept the appointment as hearing
officer, the parties shall either select another independent arbitrator from a new list in
the same manner as described above, or if mutually agreeable select another
independent arbitrator from the original list. The independent arbitrator chosen shall
be designated as the hearing officer appointed by the Civil Service Board for the
appeal.

D. Time for Hearing

When possible the hearing date shall be set within thirty (30) calendar days from the
request. Delays may be granted by mutual agreement of the parties. However, any
such delay occurring at the request of the Union, shall automatically be excluded from
any calculations of back pay to the employees, if any, as determined by the Civil
Service Board.

E. Hearing Procedures

The hearing procedures will be the same as the procedures set forth in Rule 22d,
Personnel Rules of the City of Phoenix. In the conduct of the hearing, the hearing
officer shall not be bound by the technical rules of evidence, nor shall informality in
any of the proceedings or in the manner of taking testimony invalidate any order,
decision, rule, or regulation made or approved by the Civil Service Board.

F. Witnesses

An employee appellant, or an employee subpoenaed as a witness, shall be granted
a leave of absence from his/her regularly assigned duties during his/her regularly
assigned work hours without loss of pay for the time.

At the request of either party, the arbitrator shall order that any witness who will testify
during the hearing be excluded from the hearing room until such time as they testify.
The City and the Union may exclude from the operation of this provision one
representative each of the City and the local Union.

G. Proposed Findings; Objections to Report

Either party may file with the hearing officer written proposed findings of fact and
conclusions within seven (7) calendar days of the conclusion of the hearing. A copy
of such proposed findings and conclusions shall be served on the other party at the
same time as filing with the hearing officer.

No later than two (2) calendar days before the Civil Service Board meeting where the
appeal has been scheduled for hearing either party may file with the Civil Service
Board written objections to the hearing officer's report. A copy of such objections



shall be served on the other party at the same time as filing with the Civil Service
Board. No post-hearing evidence shall be submitted.

H. Requirements

The independent arbitrator selected by the parties and appointed by the Civil Service
Board pursuant to this article shall be bound by the following:

1. The independent arbitrator shall neither add to, detract from, nor modify the
language of this Memorandum of Understanding.

2. The independent arbitrator shall be expressly confined to the precise issues
submitted and shall have no authority to consider any other issue.

3. The independent arbitrator shall be bound by applicable Federal, State, and City
laws.

I. Report

Within two (2) weeks of the conclusion of the hearing, the hearing officer shall forward
all records and the report containing a statement of the findings of fact, conclusions,
and recommendations concerning the appeal to the Civil Service Board and send a
copy of the report to the parties. The hearing officer may recommend to the Civil
Service Board the discipline be upheld or modified, or rescinded pursuant to
Personnel Rule 22 (e).

J. Costs

The cost of the independent arbitrator and other costs related to obtaining said
arbitrator shall be borne equally by the parties. Each party will be responsible for its
own costs incurred in the hearing process, including but not limited to costs for legal
services, service of subpoenas, and expert witnesses.

K. Civil Service Board

It is expressly understood that this article shall not impinge on the powers and duties
of the Civil Service Board as provided for in Section 3 of Chapter XXV, Phoenix City
Charter and Rule 22, Personnel Rules of the City of Phoenix.

L. Representation

The parties agree that for the purpose of this article the City will be represented by
the Labor Relations Administrator for the City of Phoenix or designee and the
employee will be represented by the President of AFSCME, Local 2384 or designee.




Section 2-3: Labor-Management Committee
It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the City to count as time worked, any hours or fractions
of hours spent outside the employee's work shift in pursuit of benefits provided by this
Article. The City shall count as time worked any hours or fractions of hours spent within
the employee's regular work shift in pursuit of benefits provided by this Article.

A. There shall be a Labor-Management Committee consisting of representatives of the
Union and representatives of the City. The purpose of the Committee is to facilitate
improved labor-management relationships by providing a forum for the free
discussion of mutual concerns and to attempt to resolve problems brought to its
attention. Participants will agree to meet quarterly.

B. During the term of this M.O.U., the Union and the City shall establish an
Apprenticeship Labor Management Committee. The Apprenticeship Labor
Management Committee shall be comprised of a maximum of five (5) persons each
from Labor and from Management.

C. The Committee shall meet monthly or at other mutually scheduled times.

D. The members shall, upon request for a meeting, provide the Chairman with proposed
agenda items, and the Chairman shall provide the members with the meeting agenda
in advance of the meeting.

E. The Union shall be advised of management recommendations for contracting of work
presently being performed by Unit employees which would directly result in a
reduction in the number of permanent Unit positions during the term of this
agreement. The Union may request an opportunity to discuss these
recommendations in the Labor-Management Committee prior to any final
recommendation to the City Council. Failure by the City to notify the Union under this
Article may be subject to the Grievance Procedure of this Memorandum.

The Management recommendations, and final decision thereon by the City, shall not
be subject to the Grievance Procedure (Article 2 Section 2-1) of this Memorandum.

F. Any signed/dated written Labor/Management agreements with the signatures of both
parties and the Chairperson will be binding on the parties for the remaining term of
this M.O.U.


Section 2-4: Health and Safety Committee

It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the employer to count as time worked, any hours or
fractions of hours spent outside the employee's work shift in pursuit of benefits provided

by this Article. The employer shall count as time worked any hours or fractions of hours
spent within the employee's regular work shift in pursuit of benefits provided by this
Article.

A. The City will continue to undertake all reasonable efforts to provide for employee
health and safety in accordance with the State's Occupational Safety and Health Law.

The City will continue its practice of providing personal protective equipment to
protect employees from recognized safety and health hazards, this includes voucher
for boots on an as needed basis.

A Unit employee may file, without fear of discipline, retaliation, or discrimination, a
grievance (Article 2 Section 2-1) when, in his best judgment, the City has failed to
comply with specific safety and health standards promulgated by local, state, and
federal regulations.

B. In order to facilitate this policy, a joint committee entitled "Health and Safety
Committee" shall be established. This committee shall be composed of two (2) Unit
employees appointed by the Union and two (2) City representatives as designated
by the City Manager. The chair shall rotate among the members.

C. The committee shall meet quarterly or at other mutually scheduled times to consider
on-the-job safety matters referred to it by the existing departmental safety committees
and safety officers, or otherwise coming to its attention, and shall advise Department
Heads and the City Manager concerning on-the-job safety and health matters.

All written recommendations of the committee shall be submitted to the Department
Head concerned and to the City Manager.

D. In the discharge of its function, the committee shall be guided by the applicable
regulations of the State's OSHA agency, and the City's existing practices and rules
relating to safety and health, and formulate suggested changes.

E. Employee members of the committee shall not lose pay or benefits for meetings
mutually scheduled during their duty time. Union members assigned to the Health
and Safety Committee shall be permitted to attend Department Health and Safety
Committee meetings.


ARTICLE 3: Compensation/Wages

Various sections of this M.O.U. contain a form of compensation, wages, or benefits that
have been negotiated in good faith and may or may not provide a direct payment of wages
or other benefit to each member. Those forms of compensation, wages, or benefits that
do not provide a direct payment to each unit member have been negotiated in place of a

direct payment and costed as part of the overall economic package. Examples include:
life insurance, long term disability insurance, leave payouts, etc.


Section 3-1: Wages

A. The economic value of ongoing total compensation increases will equal 4.5%. This
will be paid as follows:

1. A 5.55% base wage increase, effective the first full pay period in July 2023.

B. Additionally, Unit 2 employees will receive a non-continuous payment equal to the
economic value of 5.0% of their base wage to be paid out on the first full pay period
in August of 2023.

C. The City will complete a classification and compensation study before December 31,
2023.
Our primary focus during these negotiations will be to advocate for a fair and
reasonable wage increase for our members.

The City will evaluate the American Rescue Plan Act and will provide a (non-specified)
percentage of premium pay as allowed by the legislation and deemed appropriate by
the City Council, balancing the needs of the community and employees in their
development of a strategic plan for the ARPA funds. The strategic plan will follow
guidelines provided by the Department of Treasury. This language will expire at the
conclusion of the 2021-2023 MOU.

D. If the City projects a General Fund surplus for Fiscal Year 2018-2019 in the five-year
forecast that is presented to City Council in February 2018, the parties will Meet and
Confer in February 2018.

E. Licensed Pesticide Applicators shall receive fifty ($.50) in addition to their base hourly
rate for each hour engaged in assigned and authorized activities when applying,
mixing, or managing herbicide or pesticides. This compensation includes any
preparation and maintenance of application equipment.

F. Unit II Employees required by the City to maintain a Commercial Drivers License
(CDL) as a secondary part of their regular position duties shall receive twenty cents
($.20) in addition to their base hourly rate. This pay is not applicable to all positions in
classifications which hold CDLs, nor is it applicable to positions in classification in
which driving is a primary function of the position.

G. It is understood that for implementation purposes, the practice of rounding off
fractional cents shall be done in accordance with universally accepted mathematical
and accounting principles.

H. The term "Pay Schedule" shall mean the schedule computed and published by the
Human Resources Department for payroll purposes.

Unpaid “Floating” Holidays

Unpaid “floating” holidays must be designated and approved by their supervisor by
August 1 of each fiscal year. If not all unpaid “floating” holidays are designated by the
deadline, the holidays will be designated by the department by September 1. The
unpaid “floating” holiday furlough may be taken in at least a one (1) hour increment.
Per state law, New Year’s Day, Independence Day, Labor Day, Thanksgiving, and
Christmas must be paid holiday; and therefore, cannot be designated unpaid
“floating” holidays.

Administration and approval of unpaid “floating” holidays are not subject to the
grievance procedure.

The unpaid holiday requirement will be phased out by Year Two of the 2016-19 MOU.


Section 3-1A: Productivity Enhancement Pay
Productivity Enhancement Pay

In recognition of continuous service and overall performance, the City agrees to the
following Productivity Enhancement pay formula for Unit II employees.

A. Pay Benefit:

In November of each calendar year, and June of each calendar year, unit members
who have completed at least six (6) years of continuous full-time service and who
meet the additional qualifications specified in this section shall qualify for one hundred
and three dollars ($103.00) for the completion of each year of continuous full-time
service in excess of five (5) years, up to an annual maximum of three thousand five
hundred and two dollars ($3,502) at the completion of 22 years of continuous full time
service.

In November of each calendar year, and June of each calendar year, unit members
who have completed twenty three (23) years or more of continuous full-time service
and who meet the additional qualifications specified in this section shall qualify for
one hundred thirty-eight dollars and eighty-nine cents ($138.89) for the completion of
each year of continuous full-time service in excess of five (5) years, up to annual
maximum of six thousand one hundred twelve dollars ($6,112) at the completion of
twenty-seven (27) years.

B. Qualifications:

1. An employee must have completed at least one year of continuous full-time
service at the top step in his classification.

Qualifications for Productivity Enhancement pay are made in the base class and
will not be affected by movement into or out of assignment positions. As well,
Productivity Enhancement pay will not be affected by movement to positions
within the same pay range.

When a position is reclassified to a higher classification, or when a classification
is assigned to a higher pay range, incumbents who are receiving Productivity
Enhancement pay shall be moved to that step of the new range which
corresponds to the closest to their combined base pay and previous Productivity
Enhancement amount (incumbent’s annualized payment), and which does not
result in a decrease from that amount. The placement in the new range will be
limited to the maximum step in the range. If the reclassification or pay range
change results in only a maximum possible one-range increase and the
incumbent is receiving Productivity Enhancement pay, he/she will be moved to
the top step and continue to be eligible for Productivity Enhancement pay.

2. An employee must have completed six (6) years of continuous full-time service.

3. An employee must have received an overall performance rating of “Met” on his
latest scheduled performance evaluation on file at the time of the qualifying date.

4. An employee must be on full-time active status. Employees on industrial leave
shall qualify for this payment for only the first year of the industrial leave.
However, the entire period of industrial leave shall qualify as continuous service
when the employee returns to active employment.

C. Terms of Payment:

1. The Productivity Enhancement payment will be pro-rated and included each pay
period in the qualifying unit member’s regular paycheck.


Section 3-2: Overtime

A. Overtime is defined as time assigned and worked beyond the regularly scheduled
workweek or daily work shift; it being understood that overtime for Unit members who
normally work a daily work shift of eight (8) consecutive hours, including a paid meal
period on the job, is defined as time assigned and worked in excess of forty (40)
hours in a seven (7) day work period, or eight (8) hours per daily shift including paid
meal periods. In addition, when an employee is assigned and works two (2) eight (8)
hour shifts, and/or two (2) ten (10) hour shifts, or any combination of the two shifts,
the second of which commences less than twelve (12) hours after the regularly

scheduled conclusion of the first, that amount of time falling within said twelve (12)
hour period is deemed overtime for purposes of Section 3-2 D below, except,
however, that such twelve (12) hour rule does not apply to regular shift change
situations, relief positions, and positions in the classification of Event Services Worker
at the Phoenix Convention Center. The twelve (12) hour rule also does not apply if
an employee works less than a full shift either before or after his/her regular shift.

B. For the 2019 – 2021 M.O.U. contract, except for paid sick leave, all duly authorized
paid leave time shall be considered as time worked for the purposes of the regularly
scheduled workweek (but not daily work shift). Paid sick leave shall not be considered
as time worked for the purpose of calculating overtime for the regularly scheduled
workweek.

The employee’s appropriate leave bank will be charged only for the difference
between the scheduled daily work shift and the hours actually worked that day.

C. Overtime shall be worked and shall be allowed if assigned by the non-Unit supervisor
or other authorized representative of the City.

D. Overtime work will be compensated at one and one-half (1 1/2) times the regular rate,
which will be computed in accordance with provisions of the Fair Labor Standards
Act. Such payment will commence after the first seven (7) minutes.

E. In lieu of cash payment, a Unit member may request compensatory time credits up
to a maximum accumulation of two hundred and fifteen (215) hours. Authorized
overtime hours worked in excess of the maximum accumulation shall be paid in cash.
The request for compensatory time credit must be made at the time the overtime is
worked. The Department Head shall make the final determination on the method of
payment (either cash or compensatory time). Use of compensatory time off shall be
subject to departmental approval and scheduling.

F. Compensatory Time Conversion

Effective July 1, 2018, a unit member may convert accumulated compensatory time
credits to cash twice per M.O.U. year, up to a maximum of seventy (70) hours by
notifying the Department Head in writing of such intent either July and/or November.
Payment will be made on or before August 31 or November 30.

G. The City shall endeavor to distribute the opportunity for non-standby overtime equally
between employees or crews of employees within the same classification and work
location.

Records of overtime worked by employees shall be provided to the designated Union
Steward, to be posted on a quarterly basis on Union bulletin boards. In areas where
no Steward is available, the list will be sent electronically to the Union Hall general
email address: afscme2384@afscme2384.com. In addition, records of overtime

worked by Unit members shall be made available for inspection by an authorized
representative of the Union upon advance request and at reasonable times.

H. Overtime shall be voluntary, except however, the City reserves the right to assign
overtime in the event insufficient employees volunteer, or to avoid inadequate
staffing, or to ensure service delivery, or to conduct mandatory training.

I. Where a ten (10) hour, four (4) day workweek schedule is implemented, overtime is
defined as time assigned and worked beyond ten (10) hours a day or forty (40) hours
a week.


Section 3-2A: Call Out Pay
The eight (8) hour period before the start of a Unit employee’s regular shift is to be called
“rest time.” If an employee is called out during this time, the employee shall be allowed to
adjust their work hours up to 4 hours (flex time) to allow the employee to have proper rest
before the start of the employee’s shift, whenever possible at the supervisor’s discretion.
Example: An employee starts at 6 am, and is allowed to start at up to 10 am to 8 pm.

An employee shall have a minimum of three (3) hours’ pay at overtime rates when called
out for work after going home from a shift, or when called out for overtime work while on
standby pay.

Overtime for this call-out shall begin when employees report to the place where they are
instructed to report and shall terminate forty-five (45) minutes after being relieved from
duty. These forty-five (45) minutes travel time shall be included in the minimum guarantee
and shall be paid only if the total work and allowed travel time exceed the minimum.

Travel time shall not apply when the employee is working on overtime which was planned
in advance. An employee requested to report early, before the normal starting time of the
shift, shall not be eligible for travel time, but would qualify for overtime for the extra time
worked.

Provisions of this section shall be interpreted in a manner which complies with the Fair
Labor Standards Act.

Remote Access Support
Employees on Stand by called to perform work by remote access, such as VPN, shall
receive a minimum of thirty (30) minutes pay at the overtime rate or the actual amount of
time expended, whichever is greater. Remote access overtime shall be paid even when
more than one call out is made provided these calls are separated by more than thirty
(30) minutes. Calls placed closer than thirty (30) minutes shall be treated as a single
event and subject to the actual time worked or minimum payment.

Telephone Support

Employees on Stand by called to perform work by means of telephone support shall
receive fifteen (15) minutes pay at the overtime rate or the actual amount of time
expended whichever is greater. Telephone support overtime shall be paid even when
more than one call out is made provided these calls are separated by more than fifteen
(15) minutes. Calls placed closer than fifteen (15) minutes shall be treated as a single
event and subject to the actual time worked or minimum payment.


Section 3-3: Out-of-Class Pay
A Unit employee who is temporarily required to serve in a regular authorized position in
a higher classification shall be compensated at a higher rate of pay in accordance with
the following:

A. To be eligible for the additional compensation, the Unit employee must first
accumulate ten (10) regular working shifts of assignment in the higher class within
any twenty-four (24) month period. Satisfactory performance during a previous
appointment to the higher class will be credited to the qualifying period. The days of
out-of-class will be credited to the qualifying period. The days of out-of-class
assignment need not be consecutive. Once this qualification is satisfied, no
additional re-qualification will be required. In addition, out-of-class credit shall be
given for out-of-class work for five (5) hours work for a ten (10) hour shift and for four
(4) hours work for an eight (8) hour shift.

B. Temporary assignments out-of-class shall be recorded only in full shift units. A Unit
employee working out-of-class for five (5) hours for a ten (10) hour shift or four (4)
hours for an eight (8) hour shift shall be credited with working out-of-class for the
entire shift.

C. To qualify for out-of-class pay, a Unit employee must be given the assignment in
writing by a non-Unit supervisor or other authorized management representative of
the City.

D. Time worked in a higher class shall not earn credits toward the completion of
probationary requirements in the higher class. Such time, however, shall be
submitted by the employee as creditable experience in promotional examinations for
the higher class.

E. A Unit member who has qualified under these provisions shall be compensated at
the minimum rate established for the higher class for each completed work shift
served in the higher class. In the event of overlapping Unit salary ranges, a minimum
one-step differential shall be paid for out-of-class assignments into Unit
classifications. The higher rate of pay shall be used in computing overtime when
authorized overtime is served in out-of-class work assignments. The overtime rate
shall be the rate established by the overtime regulations that apply to the higher
classification.

Section 3-4: Sick Leave Conversion at Retirement

A. Sick Leave Cash Out Formula

Effective July 8, 2002, the following benefits shall apply:

Upon retirement, bargaining Unit employees with a minimum of 750 hours of accrued
and unused sick leave, excluding the first 250 hours, will be paid for 25% of the
remaining hours as base hourly wage.

Additional language of this Section 3-4 is contained in Attachments B and C.


Section 3-4A: Sick Leave Payout

All accumulated sick leave hours on the city's official file at the time of the member's death
will be paid. Payment will be based upon the member's base hourly rate at the time of
death.


Section 3-5: Shift Differential Pay

Unit employees shall receive ninety cents ($0.90) per hour in addition to their regular rate
of pay when working a night shift which ends at or after 9:00 p.m., and before midnight,
and one dollar and twenty-five cents ($1.25) per hour in addition to their regular rate of
pay when working a night shift which includes work during the period after midnight to
4:00 a.m.

Employees shall receive shift premium pay only for hours scheduled and worked, and not
while on paid leave time.

Shift premium pay shall continue to be paid at the rate of the regular shift for any additional
hours worked following the regular shift. Effective July 1, 1999, night shift premium pay
applies to regular part-time employees.


Section 3-5A: Weekend Shift Differential Pay
Employees shall receive shift premium pay only for hours scheduled and worked, and not
while on paid leave time.

Effective July 10, 2006, a Unit member shall receive forty cents ($0.40) per hour in
addition to his base hourly rate of pay and any other shift differential or any other premium

pay he may be receiving for working a weekend shift. A designated weekend shift is
defined as any shift that starts on or after 2:00 p.m., on Friday, and continuing through
any shift that starts on or before, but not after 11:59 p.m., on Sunday.

A Unit member shall receive weekend shift pay differential only for hours scheduled and
worked, and not while on paid leave.

A Unit member who is called out and works between 2:00 p.m., on Friday and 11:59 p.m.,
on Sunday, will be paid weekend shift differential for all hours worked at the rate specified
in this article. If a Unit member was called out while on stand-by status, he will not receive
weekend shift differential.


Section 3-6: Stand-By Pay

When a Unit member is required to be available for call-out outside the employee's regular
work schedule, the member shall be compensated for such assigned stand-by hours at
two dollars ($2.00) per hour. Starting in the first pay period in July 2007, stand by pay
shall increase to two dollars and fifty cents ($2.50) per hour. Employees serving in stand-
by assignments shall be subject to contact requirements as provided for by the
Department Head.


Section 3-7: Show-Up Time

Except in emergencies, an employee who is scheduled to report for work, has not been
notified to the contrary, and presents himself for work as scheduled, shall be paid for at
least four (4) hours at the applicable rate of pay. If work on the employee's regular job is
not available for reasons beyond his control, the City may assign the employee substitute
work. In the event scheduled work is interrupted due to conditions beyond the City's
control and substitute work is not available to be assigned, affected employees shall be
paid for four (4) hours at the regular rate of pay, beginning at release, or to the end of the
scheduled work shift, whichever occurs first.

Except in emergencies, an employee who is scheduled to report to work for overtime, has
not been notified to the contrary, and presents himself for work as scheduled shall be paid
for at least four (4) hours at the applicable rate of pay. An employee who is entitled to
four (4) hours of pay due to cancellation in whole or in part of their shift will not receive
pay for travel time to and from the worksite for this shift. Employees are not entitled to
submit vacation or compensation time for the remainder of an overtime shift.

An employee will only be paid at the overtime rate for hours “actually worked” and will be
paid at the otherwise applicable rate of pay for the remainder of the four (4) hours.
“Actually worked” is defined as the time the employee is scheduled and available to
perform work or performing job duties, prior to being released by a supervisor because
that work has ended.

Employees released hereunder prior to the end of their scheduled shift may be required
to stand by and keep themselves available for immediate call-back during the balance of
their scheduled shift (for which time they shall be entitled to stand-by pay under Article 3,
Section 3-6, "Stand-By Pay" hereof). An employee shall have the option of using either
vacation time or compensatory time for the balance of his regular shift. Employees called
back to work shall be entitled to their regular pay only and not any premium for work
performed during the balance of their regularly scheduled shift.


Section 3-8: Jury Duty
A Unit employee called for jury duty or subpoenaed by a court as a witness shall be
granted a leave of absence from municipal duties without loss of pay for the time actually
required for such service and reasonable travel time and shall, if he chooses, retain jury
or witness pay, except where such testimony or witness duty is the result of an employee's
official duties as a City employee.

To be eligible for paid leave for jury or witness duty, an employee must present verification
of his call to jury duty or witness duty.

Paid witness leave shall not be allowed when the Unit employee is the defendant or
plaintiff in a court action.


Section 3-9: Deferred Compensation Program

The City will contribute 3.62% of the base wage to a 401(a) Deferred Compensation
Plan (DCP) for each Unit employee for each year.


ARTICLE 4: Hours of Work/Working Conditions

Section 4-1: Hours of Work

A. This Article is intended to define the normal hours of work and to provide the basis
for calculation and payment of overtime pursuant to Article 3, Section 3-2.

The City, in collaboration with the Union, may experiment with flextime schedules
when the following conditions are met:

a. Approval of Department Head
b. Approval of Union President
c. Mutually agreed schedule between Unit Member and Supervisor
d. Signed Wavier
B. The work week shall only consist of a schedule of consecutive work days in a seven
(7) calendar day pre-established work period, except in the Equipment Management
Division of Public Works Department. Any changes to the consecutive workday
schedule will be made by mutual agreement between AFSCME 2384 and the City on
the 4 day, 10 hour work shift.

C. Within a five (5) day work schedule, the work day will consist of eight (8) hours of
work within any twenty-four (24) hours in a pre-established work schedule, excluding
relief positions. Within a four (4) day work schedule, the work day will consist of ten
(10) hours of work within any twenty-four (24) hours in a pre-established work
schedule, excluding relief positions.

The City and the Union recognize that no regularly scheduled shift lengths, other than
those outlined in Article 4, shall be observed in Field Unit II.

D. Relief Crews

At the 9lst Avenue and 23rd Avenue Wastewater Treatment Plants, there may be one
(1), but no more than one (1), relief crew per plant as determined by management.

E. Permanent regular work schedules showing the employees' shifts, workdays, and
hours shall be posted on appropriate department bulletin boards.

F. When changes are to be made by the City on a permanent basis for other than
emergency reasons, or where new permanent schedules are to be adopted, the City
will notify the affected employees and the Union Hall, not less than fourteen (14)
calendar days in advance and will notify the Union of such changes, prior to actual
implementation.

In emergency situations, temporary work schedules may be adopted without the
fourteen (14) calendar days notice to the affected employees. "Emergency" shall
mean unforeseen operational circumstances.

Employees have the option to waive their fourteen (14) calendar day notice and begin
their new schedule with the City and Union's written approval.

G. Summer hours shall begin no later than the last Monday in April and shall terminate
no earlier than the second Monday in September whenever such scheduling impacts
operations, all of which are within the discretion and control of the City, and where
such summer scheduling has been customarily used in the past. Summer scheduling
may, at the discretion of the City, be implemented earlier in the year than specified in
this section, or terminated later in the year than specified in this section.




H. The City may implement ten (10) hours per day, four (4) days per week work
schedules when it is determined by the City that such scheduling is beneficial to City
operations.


Section 4-2: Rest and Lunch Periods
Scheduled work shifts shall include meal periods to be observed as follows:

5 DAY WORK WEEK MEAL PERIOD

8 hours Under normal conditions, no less than 30 minutes on
the job, paid at straight time.

8-1/2 hours No less than 30 minutes, unpaid.

9 hours No less than 60 minutes, unpaid.

4 DAY WORK WEEK MEAL PERIOD

10 hours Under normal conditions, no less than 30 minutes on
the job, paid at straight time.

10 1/2 hours No less than 30 minutes, unpaid.

11 hours No less than 60 minutes, unpaid.

Two (2) non-work periods of fifteen (15) minutes during the above scheduled work shifts
shall be permitted to promote the health, safety, and efficiency of employees on the job.
Activities of employees during those non-work periods shall not be subject to any
unreasonable restrictions.

When work demands permit, with a supervisor’s approval, a Unit member may combine
their thirty (30) minute meal period with one of his fifteen (15) minute rest periods to
achieve a forty-five (45) minute meal period. This paid leave time counts as hours worked.

When a unit member works overtime of two (2) hours or more in addition to their daily
work shift, they shall be entitled to an additional fifteen (15) minute break. Every additional
two (2) hours of overtime will entitle an employee to an additional fifteen (15) minute
break.

After four (4) consecutive hours of overtime, a unit member shall be entitled to a paid
meal break of thirty (30) minutes, but in no event shall a unit member be entitled to more
than one such break for every eight (8) consecutive hours of overtime.




Employees shall be allowed reasonable time, as necessary, for personal clean up prior
to the commencement of the lunch and break periods.


Section 4-3: Clean-Up Time

Unit employees will be given time, in keeping with past practice, at the end of a normal
daily shift for personal clean up. Such time is in addition to and exclusive of any time the
City requires be spent for maintaining equipment.


Section 4-4: Seniority
A. The City shall provide the Union with a list of Unit members showing each Unit
member’s City employment date and class employment date.

B. Seniority shall be by length of service within a class. If seniority within the class is
not determinative, then length of service with the City shall prevail.

C. Seniority shall be used as a factor consistent with established Civil Service
procedures in choice of training, work assignments, vacation schedules, and in the
determination of layoffs.


Section 4-5: Bump/Bid Procedure Equipment Management Division
Policy: To provide an equitable system for employee selection of shift, days off, and area
location, the Union and the City recommend that departments considering the
implementation of a bump/bid policy for a designated group of Unit II employees use this
article as a guideline in the development of their policy.

A. General Guidelines

1. Annual Bump/Bid

There will be a full Bump/Bid each fiscal year, in December, which will become
effective the first pay period in January.

2. Interim Bump/Bid

A layoff, a transfer of a vacant position number to another shift or shop, the
addition of a permanent position number, a promotion, demotion, dismissal,
resignation, or retirement will be filled subject to the in-class Bump/Bid. This
means that any time positions become vacant within a particular classification, an
open sign-up will be held. Vacant positions will be filled according to the seniority
ranking of interested employees within a class.

3. Exceptions

a. The specialties listed below will be exempt from the general Bump/Bid
procedure. Employees in these specialties will Bump/Bid only within their
specialty and/or section.

1) Motorcycle Mechanics
2) Heavy Equipment Mechanics in the following assignments:
-Fire shop
-Off-road equipment
-Aerial equipment
-91st Ave. Treatment Plant
-Landfills
3) Police substations-
-Auto Technicians (master)
-Fire Shop Auto Technicians
-Equipment Service Worker II
4) Leads
5) Temporary, new hire and promoted employees*
6) Rovers
7) Make-ready shop (all personnel)
8) Service writers
9) Auto Parts Clerk III (annual bump for this class will be effective after the
physical inventory each year).
10) Engine diagnostic specialist
11) Auto Mechanic at the 91st Ave. Treatment Plant

* Management reserves the right to place new employees on any shift and location
for a six (6) month period for training and evaluation purposes. These employees
become subject to the Bump/Bid procedure upon completion of six (6) months’
employment. The day after the due date shown on their six (6) month
performance rating will be the effective date.

At the end of the six (6) months, the position occupied by the temporary, new, or
promoted employee will become available to the most senior employee who has
signed up within the class. The two employees will then "switch" positions until
the next Bump/Bid.

b. Positions of employees who have been on long-term industrial leave or light
duty, or personal illness, for at least one hundred (100) days, at the time of the
annual bump/bid will be excluded from the process. Upon return to regular,
full-time employment, management will assign the employee to an available
shift and location until the next Bump/Bid. Employees must return to work
seven (7) days prior to the original bump/bid posting to be included in the
bump/bid.


4. Annual Bump/Bid Completion

All personnel shall be frozen into the position selected, except to bid for openings
created as outlined in Section 4-5 A (2) "Interim Bump/Bid."

5. Delegation of Authority

Employees may delegate/select a representative to participate in the bump/bid in
their absence. This may be done by completing a proxy form and presenting it at
the designated sign-up time. This form must be signed by the delegating
employee and the employee performing the selection. The actual Bump/Bid Sign-
up Sheet will be annotated by the employee's representative printing the
employee's last name and initialing the entry. The Proxy form will be created in
Labor Management with the City and Unit II in efforts to create one universal
document. The Labor Management committee will also identify procedures of
distribution, request process, process to submit, deadlines and any other
concerns regarding this form.

6. Official Notification

The annual bump/bid will be posted, in its entirety, for a minimum of fourteen (14)
calendar days prior to the official sign-up date. A copy of the document will be
posted at all Equipment Management Division Facilities.

B. Seniority

Seniority within classification will be the principal factor for bumping and/or bidding.

1. Determination of Seniority

Seniority constitutes length of certified status within a class of the City service.
When two or more employees have the same length of time in the class, the
employee with the longest certified City employment time shall be senior. If a tie
still exists, the employee with the least amount of leave of absence without pay
(excluding leave of absence due to sickness, injury, or military service) shall have
the greater amount of seniority.

2. Dispute Resolution of Seniority

Any disputes concerning the calculation of seniority length will be resolved by the
Public Works Department Human Resources Officer using the guidelines
identified in the above "Determination of Seniority."




ARTICLE 5: Benefits

Section 5-1: Health Insurance and Employee Assistance
The City will continue to offer health insurance plans for Unit members.

A. Medical and Dental Insurance

1. Effective August 1, 2004, the City and the Union agree to maintain the current
split for the health insurance monthly contribution for both single and family
coverage. If there is a rate increase or decrease, the City will pay 80% of the new
monthly contribution and the employee will pay 20%.

2. It is understood between the City and the Union that any changes in health
insurance benefits or rates shall be effective on or about January 1, and that the
City's monthly contributions will not, under any circumstances, exceed the actual
premium cost.

B. Employee Assistance Program

The City will continue the Employee Assistance Program, which will provide
confidential individual and family counseling to all Unit employees and their eligible
dependents. These services will be furnished by an independent contract agency to
be chosen by the City.

C. The City agrees to the continuation of a Health Insurance Advisory Committee for the
purpose of studying existing plans and to explore alternative plans. The Committee
shall include representatives of the City and Local 2384.

D. The $150 monthly allowance for Post Employment Health Plan accounts (PEHP)
continues for all qualifying employees eligible to retire after August 1, 2022. (The date
of an individual’s retirement eligibility was determined on August 1, 2007).


Section 5-2: Dental Insurance
The current dental split will also remain the same. If there is a rate increase or decrease,
the City will pay 100% of the new monthly contribution for single coverage. If there is a
rate increase or decrease, the City will pay 75% of the new monthly contribution, and the
employee will pay 25% for family dental coverage.

The City agrees to contribute 100% of the cost to provide dental insurance for employees
enrolled in the base HMO or PPO plan for single employee coverage, and 75% of the
cost for family coverage.


The City agrees to retain the dental insurance plan for Unit members and their qualified
dependents. The plan shall consist of eighty percent (80%) payment of reasonable and
customary charges covered for preventive and diagnostic services, basic services, and
major services. The Plan shall also include an orthodontia benefit providing for eighty
percent (80%) payment of reasonable and customary charges up to a maximum lifetime
benefit of four thousand dollars ($4,000) per person. This plan is subject to the
deductibles and limitations contained in the contract between the dental insurance carrier
and the City of Phoenix.


Section 5-3: Life Insurance
The City will provide at no cost to Unit employees off-the-job and on-the-job life and
dismemberment insurance with a face value equivalent to the employee's annual base
salary rounded up to the next one thousand dollars ($1,000.00) or twenty-five thousand
dollars ($25,000.00), whichever is greater; in addition, the City will also provide death in
the line of duty insurance with a face value of seventy-five thousand dollars ($75,000.00).
It is understood between the City and the Union that any change in life insurance benefits
shall be effective on or about January 1. The designated beneficiary of a Unit member
will be paid for all accumulated sick leave hours that remain on the City's official file at the
time of a line-of-duty death of the Unit member, and payment will be based upon the Unit
member's base hourly rate of pay at the time of death. The beneficiary shall be that
person designated on the Employee Declaration of Beneficiary card for the City of
Phoenix Group Life Insurance Program on file in the City Human Resources Department.

Additionally, the City will provide to each Unit member a $200,000 death benefit covering
the Unit member’s commutation to and from his City work location. This policy will be
consistent with the policy negotiated in 1997 with CIGNA Group Insurance, and will cover
the Unit member commute for up to two hours before his shift begins, and two hours after
his shift concludes. The Union will only pay the cost of this benefit the first year of the
M.O.U.

In the event of the death of a Unit member while commuting to or from his work location,
for a period of two hours each way, the City will continue to pay the full monthly health
insurance premium for the spouse and all eligible dependents. This policy will be
consistent with the terms of the 1997 agreement between the City of Phoenix and CIGNA
Group Insurance, for the payment of a supplementary commutation life insurance policy
for each Unit member. The Union will pay the cost of this benefit, if any, the first year of
each new M.O.U. period.


Section 5-4: Long-Term Disability Insurance

Pursuant to A.R. 2.323, the City will offer a long term disability benefit for all regular full-
time unit members. The City may revise the A.R., provided, however, that such revisions
shall not conflict with the express provisions of the M.O.U. Employees who have been

continuously employed and working on a full-time basis for twelve (12) consecutive
months are eligible for long term disability coverage. After an established ninety (90)
calendar day qualifying period, the plan will provide up to 66 2/3% of the employee's basic
monthly salary at the time disability occurs and continue up to age seventy-five (75) for
employees who have been employed full-time for 36 months and one day. This benefit
will be coordinated with leave payments, industrial insurance payments, unemployment
compensation, social security benefits, and disability provisions of the retirement plan.
Unit II members must apply to activate this benefit.

Employees who have been employed full-time with the City of Phoenix for 36 months or
less, will be eligible to receive a long term disability benefit for no more than thirty (30)
months. Unit II members must apply to activate this benefit.


Section 5-5: Holidays and Vacation Leave

A. Employees, except those on hourly paid status, shall, when possible, without
disrupting the various municipal services, be allowed the paid holidays listed below:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Cesar Chavez’s Birthday March 31

Memorial Day Last Monday in May

Juneteenth Day June 19

Independence Day July 4

Labor Day First Monday in September

Veteran's Day November 11

Thanksgiving Day Fourth Thursday in November

Thanksgiving Day Friday after Thanksgiving Day

Christmas Eve Four (4) hours on December 24

Christmas Day December 25




24 Personal Leave Hours After completion of six (6)
months' service

1. Personal leave hours are added to an employee’s vacation leave bank to be used
as such.

2. When a holiday named herein falls on Sunday, it shall be observed on the
following Monday, and when a holiday named herein falls on a Saturday, it shall
be observed on the preceding Friday, except that the Library Department may
observe such holidays on Saturday, and in the case of continuous and/or seven
(7) day operations, holidays shall be observed only on the calendar days on which
they actually fall. This paragraph shall not apply to Christmas Eve which shall be
granted only when it falls on the employee's regular scheduled workday.

A Unit employee working in continuous and/or seven (7) day operation, whose
regularly scheduled day off falls on a holiday specified above, who is not on
standby (Article 3 Section 3-6), and who is scheduled to work a regular shift on
such holiday and scheduled day off, shall be compensated as follows: eight (8)
hours pay for the holiday plus pay at time and one-half (1 1/2) the regular rate for
each hour assigned and worked to a maximum of eight (8) hours.

B. Vacation Accumulation

Vacation accrual, carryover, and separation pay-out shall be governed by the
following table:
MONTHLY
SERVICE ACCRUAL

0-5 years 8 hours
6-10 years 10 hours
11-15 years 11 hours
16-20 years 13 hours
21+ years 15 hours


MAX. CARRYOVER MAX. PAYOUT

192 Hours 240 Hours
240 Hours 300 Hours
264 Hours 330 Hours
312 Hours 390 Hours
360 Hours 450 Hours

Unit members shall be allowed “vacation sell-back” twice per calendar year, on the
last paycheck of November and/or May. The total annual buy out is up to a maximum
of eighty (80) hours taken in no more than forty (40) hour increments, after the

employee has accumulated a minimum of one hundred twenty (120) hours of
vacation leave. The employee must take a minimum of forty (40) hours of
vacation/comp-time during the calendar year to qualify for these payments.
From July 1, 2016 through June 30, 2018, the vacation sell back remains in
concession at 40 hours maximum. Effective July 1, 2018, this benefit is restored to
80 hours.

Unit members may contribute accrued vacation or compensatory time to other
employees in accordance with City policy governing contribution of leave for serious
illness of an employee or their immediate family member. An immediate family
member is defined as the employee’s spouse, qualified domestic partner, mother,
father or child. Child is defined as a biological, adopted, foster or stepchild, legal ward,
or a child of a person standing in place of a parent. Or a brother, sister, grandparent,
or in-law who are living with the employee and under his/her care. Requests to
receive such leave contributions will require a completed doctor’s certification.

All unit members whose regularly assigned work week consists of 4/10 hour shifts,
shall not be required to submit documentation for 2 hours of paid leave on the
following holidays:

1. Memorial Day, last Monday in May
2. Juneteenth, June 19
3. Independence Day, July 4
4. Labor Day, first Monday in September
5. Veterans Day, November 11
6. Thanksgiving Day, fourth Thursday in November
7. Friday after Thanksgiving Day
8. Christmas Day, December 25


Section 5-6: Uniforms
A. Airport Security Guards (Class Code 24000) uniforms will be supplied by the Aviation
Department.

B. On the effective date of this Memorandum, the City will assume responsibility for the
weekly cleaning/laundering of uniforms issued to those Unit members who are
employees of the Equipment Management Division of the Public Works Department.


Section 5-7: Parking
A. Employees regularly assigned to the Airport Terminal buildings shall be provided
parking facilities without charge at a location at the airport to be specified by the
Director of Aviation.


B. Effective July 8, 2002, all employees who pay for parking will be charged half price
at any downtown City owned parking garage if they park a motorcycle.


C. All regular full-time and regular part-time Unit employees will receive, upon request,
a City issued bus pass at no cost to the employee.

D. The City will provide 4 parking cards to the Union.


Section 5-8: Tool Allowance

A. Unit employees in the following eligible classifications will receive a tool maintenance
allowance of three hundred dollars ($300.00) per annum.

Payment for tool allowance will be made on or about September 1.

Classification

User Technology Specialist U2

Instrumentation and Control Specialist

Trades Helper, Assigned U2

Equipment Service Worker I

Electrician Helper

Electrician Apprentice

Electrician

Electrician, Assigned Lead

Traffic Signal Technician

Telecommunications Specialist

Welder, Assigned U2

Building Equipment Operator I, assigned U2

Building Equipment Operator II, assigned U2


Building Maintenance Worker, Assigned U2

Locksmith

B. Unit employees in the following eligible classifications will receive a tool
maintenance allowance of six hundred dollars ($600.00) per annum.

Payment for tool allowance will be made on or about September 1.

Equipment Service Worker II

Automotive Technician and all assignments

Heavy Equipment Mechanic and all assignments

Equipment Repair Specialist

Body Repair Specialist

Helicopter Mechanic

Fuel Systems Support Technician

Aircraft Technician and assignment


Section 5-9: Parental Leave
A. The City will, as a matter of general policy, and subject to operational needs,
authorize up to three (3) months of unpaid leave for an employee who is the parent
of a newly born or legally adopted child or any Unit member who needs to care for
an ill family member. Family members include spouse, children (natural, adopted,
foster, or stepchildren), brother, sister, parents, grandparents, as well as others living
in the same household with the employee. Approval and use of this leave shall be
subject to existing Personnel Rules.

B. An employee may use up to ten (10) hours of accumulated sick leave in at least one-
hour increments each calendar year for the home care or medical treatment for an
immediate family member residing in the employee’s household. When there is an
extreme illness or injury situation where a life or death question exists involving an
immediate family member, an employee may use up to five (5) days of accumulated
sick leave. (This should not be construed as bereavement leave under Personnel
Rule 15g).

In addition, employees may have dependent care situations where the above leave
is insufficient to cover their absence. Therefore, employees will be allowed to use

unscheduled accumulated vacation or compensatory time for the care of an
immediate family member up to a maximum of five (5) incidents not to exceed a total
of forty (40) hours each calendar year.

For all the above mentioned leaves, (sick leave, vacation, and compensatory leave)
the employee will not have these leaves be considered a negative factor, when
evaluating the job performance of an employee involved in a leave-management
program, up to a maximum total of seven (7) incidents per calendar year. An incident
is defined as an absence from work, regardless of the length of time.

An immediate family member is defined as the employee’s spouse, qualified
domestic partner, mother, father or child. Child is defined as a biological, adopted,
foster or stepchild, legal ward, or a child of a person standing in place of a parent. Or
a brother, sister, grandparent, or in-law who are living with the employee and under
his/her care.


ARTICLE 6: Miscellaneous

Section 6-1: Saving Clause

A. If any article or section of this Memorandum should be held invalid by operation of
law or by a final judgment of any tribunal of competent jurisdiction, or if compliance
with or enforcement of any article or section should be restrained by such tribunal,
the remainder of this Memorandum shall not be affected thereby; and upon issuance
of such final decree, the parties, upon request of either of them, shall meet and confer
to endeavor to agree on a substitute provision or that such a substitute provision is
not indicated.


Section 6-2: Copies of Memorandum
Within sixty (60) days of the date that this Memorandum is adopted by the City Council,
the Union will arrange for printing of jointly approved copies of it for furnishing one to
every Unit employee, Unit supervisor, and to management personnel. The cost of such
duplication and distribution will be borne equally by the Union and the City.

Printing vendors secured by the Union shall comply with Ordinance G-1372 (Affirmative
Action Supplier's Ordinance), as may be amended, and Ordinance G-1901 (Affirmative
Action Employment by Contractors, Subcontractors and Suppliers), as may be amended.


Section 6-3: Apprenticeship Programs


The City will make available to the Union copies of all existing apprenticeship agreements
affecting Unit II employees.


Section 6-4: Part-Time Employees

A. Hourly paid Unit members, excluding seasonal and temporary employees, who have
worked a minimum of fifty (50) hours in each pay period for twenty-six (26)
consecutive weeks shall be entitled to vacation credits of four (4) hours per month.
Vacation credits shall be calculated and paid in cash, in December and June.

Continuation of this entitlement will be determined on November 1, February 1, and
May 1. If the employee has worked a minimum of fifty (50) hours in each pay period
in July, August, and September, his participation shall continue for the period
November through January. A similar review and qualification will be required for
October, November, and December; January, February, and March; and April, May,
and June. If the employee separates from City employment, the participation will
cease.

B. Hourly paid employees, excluding seasonal employees, may be considered for
advancement from pay step 1 to pay step 2 after completing 1,040 hours of work at
step 1. Advancement from pay step 2 to pay step 3 and each subsequent step in a
range may be considered after working 2,080 hours in each step.

C. No full-time or part-time permanent employees in the City Civic Plaza Department
shall be displaced or their hours reduced by the utilization of temporary employees,
unless the issue has been discussed by the parties in a Labor/Management meeting
and the City has complied with the provisions of Management Procedure 5.501,
dated February 7, 1994.

Based upon mutually agreed upon frequency, departments will establish regular
Labor Management meetings with union leadership to ensure productive
communications on items such as: department policy changes and the outsourcing
of services currently performed by unit members which could directly result in a
reduction in the number of permanent Unit positions (“contracting out”).


Section 6-5: Department Certifications and Required Licenses

The City will reimburse Unit members of the Water Services Department for expenses
incurred as a result of acquiring and maintaining certification required by the Arizona
Department of Environmental Quality. Unit member of the Water Services Department
will be reimbursed for 1 (one) fail and/or 1 (one) pass per certification.




Employees will be allowed City time to renew their CDL license and/or related
endorsements and will be reimbursed for such renewal fees which include the HAZMAT
background screening fee.

The City will provide reimbursements to Unit members for CDL endorsements.

Employees in the Water Services Department will receive a one-time special merit
increase/step adjustment when they obtain a higher ADEQ Grade Certification than
required for their job classification. Employees must provide a copy of their examination
results.

When the employee obtains a higher ADEQ Grade Certification and submits results for
reimbursement or merit increase, there will be no change to the employees PMG
anniversary date.


Section 6-6: Safety Manual
The parties agree that, during the term of this Memorandum, the City will publish a Safety
Manual covering all citywide safety issues.

The Health and Safety Committee established in Article 2 Section 2-3 of this
Memorandum will be given the opportunity to review and to offer input on the manual
while it is in draft form and before its final publication.

Once published, there will be no changes made in the manual without the review of the
Health and Safety Committee.

Employees are entitled to exercise the rules under OSHA by relating to the competent
person assigned that the situation is unsafe and in conflict with OSHA rules.


Section 6-7: Term and Effect of Memorandum
A. This Memorandum shall remain in full force and effect commencing with the
beginning of the first regular pay period in July 2023 up to the beginning of the first
regular pay period commencing in July 2024, and thereafter shall continue in effect
year by year unless one of the parties notifies the other in writing no later than
December first of the final contract year of its request(s) to modify or terminate it.

B. Except as expressly provided in this Memorandum, the City shall not be required to
meet and confer concerning any matter, whether covered or not covered herein,
during the term or extensions thereof.




However, the parties will continue to meet with affirmative willingness to resolve
grievance and disputes relating to wages, hours and working conditions without
effecting the terms of this agreement.

C. If any section or provision of this Memorandum violates existing Federal, State, or
City law, then such law shall supersede such provision or section.

D. The lawful provisions of this Memorandum are binding upon the parties for the term
thereof. The Union having had an opportunity to raise all matters in connection with
the meet and confer proceedings resulting in this Memorandum is precluded from
initiating any further meeting and conferring for the term thereof relative to matters
under the control of the City Council or the City Manager.

E. The provisions of this Memorandum apply to all Unit employees, except that
entitlement to health, life, and long term disability insurance; holiday, overtime, and
show-up time benefits for regular hourly employees shall continue in accordance with
present practice and policy.

Permanent employees shall not be laid off from City employment and replaced by the
hiring of part-time employees solely for the purpose of eliminating the cost of existing
full-time benefits received by permanent employees.

F. This Memorandum constitutes the total and entire agreements between the parties
and no verbal statement shall supersede any of its provisions. All side agreements
modified during this contract period must contain an effective starting and expiration
timeframe. Any supplements, amendments, or modifications to this M.O.U. shall be
executed by duly authorized representative of each party.


Section 6-8:
The City shall create an Employee Memorial for those Unit II employees lost to
COVID-19 to thank them for their service to the City of Phoenix. This Memorial can
be in conjunction with other Memorials the City may have planned.




IN WITNESS WHEREOF, the parties have set their hands this
_______ day of May, 2023




_____________________________________________________________________
Jason Henley, President, AFSCME Local 2384


_____________________________________________________________________
Jason Perkiser, Assistant Human Resources Director, Labor Relations, City of Phoenix


_____________________________________________________________________
Jeff Barton, City Manager, City of Phoenix


ATTEST:


______________________________________________________________________
Denise Archibald, City Clerk, City of Phoenix


APPROVED TO FORM:


______________________________________________________________________
City Attorney, City of Phoenix




AFSCME 2384 Team: City of Phoenix Team:
Jason Henley, President Corina Ramsey, Deputy Human Resources Director
James Sagar Janice Pitts, Deputy Human Resources Director
Diana Peterson Brandy Kelso, Water Services Department
James Mckenna Gabe Nevarez, Aviation Department
Donald Furnival Keith Carbajal, Public Works Department
Alejandro Gutierrez Bob Fingerman, Phoenix Convention Center
Mario Ayala Brittany Whittle, Human Resources (Coordinator)
Christopher Idlebird Donna Love, Human Resources (Scribe)
Lorenzo Ortega


Addendum A - Allocation of Stewards
The allocation of new steward positions under Article 1 will be referred to the Labor-
Management Committee for appropriate action.

Guidelines for designation of new stewards shall include:

1. A designated steward must be one from amongst employees regularly working at
a specified job site.

2. The designation of job site stewards shall take into consideration the following:

a. proportional representation of approximately 1-30,

b. organizational structure of department,

c. avoidance of duplicating service,

d. crew size of work unit divisions.




ATTACHMENT A
(Subject to Reallocation)

Site Steward Allocations

Department/Division Site

Aviation/Bldg. Ops. Sky Harbor Airport
General Aviation Deer Valley Airport
Goodyear Airport
Maint/Air. Sect. Sky Harbor Airport
Op./Custodians All Term.-Sky Harbor
Electrical Maint. Electrical Shop
Op./Security Phoenix Convention Center
Event Services Phoenix Convention Center
Housing/Conventional All Conventional Sites
Elderly All Elderly Sites
Public Works Bldg Maint 2631 S. 22nd Ave.
Equipment Mgmt. 22nd Ave. Service Center
Fire Operations
Salt River Service Center
Union Hills Service Center
Glenrosa Service Center
Okemah Service Center
Fire Operations Center 150 S. 12th St.
Street Trans./Materials/Insp. 1034 E. Madison
Street Trans./Survey 1034 East Madison
Street Trans./Operations 2141 E. Jefferson
Waste/Wastewater Treatment 23rd Ave. & Durango
91st Ave. Plant
Water Pollution Control
Wastewater Collection 52nd St. & Thomas
Northwest Service Center
North Yard
Water Customer Service A.1-2525 E. Hess
A.2-2002 E. Maryland
A.3-16201 N. 21st Ave.
A.4-2301 W. Durango
A.5-138 E. Union Hills
Water Production Verde Plant
Deer Valley Plant
Squaw Peak Plant
Union Hills Plant
Val Vista Plant
52nd St. & Thomas
Phoenix Wells West

ATTACHMENT A - CONTINUED
(Subject to Reallocation)

Site Steward Allocations

Water Distribution 3045 S. 22nd Ave.
52nd St. & Thomas
Corona Yard
Deer Valley Yard
Morten Yard
Paradise Valley Yard
Heavy Maint. Yard
Heavy Maint. Yard
Water/Wastewater Specialized Svcs Electricians
Heavy Maint.
Light Maint. (O&M)
Instrument & Control Specialist

Chief Steward Allocations

Department Division

Aviation Sky Harbor All (4)
Police/Fire/Street Trans. All (3)
Public Works All (2)
Housing All (2)
Water/Wastewater
Wastewater Treatment – 23rd Avenue 91st Avenue (3)
Wastewater Collections All (2)
Water Customer Services All (2)
Water Pollution Control All
Water Production All (3)
Water Distribution All (2)
Specialized Services All (2)

Lead Steward Allocations
Department

Aviation (3)
Public Works (2)
Street Transportation
Phoenix Convention Center (2)
Fire
Housing
Police
Water Services (6)

Attachment B (Relating to Vacation Leave)

All of the following, including the agreed-upon Intent, are material terms of this Attachment
B and if any provision contained herein is not accepted by the City, the City Council or
the employee group, this entire Attachment B becomes null and void:

Section 3-4 (Continued)

A. Final Average Compensation and Vacation Leave

1. The number of vacation leave hours eligible to be cashed out and included in
an employee’s Final Average Compensation upon retirement will be limited
to the number of vacation leave hours in the employee’s leave bank on June
30, 2014, not to exceed 450 hours.


2. The City recognizes that the Union may bring a lawsuit regarding the City’s
proposed implementation of the practice set forth in this Attachment B by
submitting the dispute concerning the City’s proposal and planned
implementation of the practice in Paragraph B.1 of this Attachment B to a
court of competent jurisdiction.

3. The Parties expressly agree that nothing contained in Section 3-4 or this
Attachment B shall be construed to constitute an agreement by the Union to
the lawfulness of the practice set forth in Attachment B or the lawfulness of
implementation of the changes set forth in Paragraph B.1 of this Attachment
B. Nor shall anything contained in this Attachment B constitute a waiver of
the Union’s, employees’ or the City’s claims or defenses in connection with a
lawsuit as set forth in Paragraph B.2. hereof regarding the lawfulness of the
City’s proposed implementation of the changes set forth in Paragraph B.1.
The City agrees not to make any argument based on this Attachment B
regarding waiver, estoppel, ratification, novation or any similar arguments
based on this Attachment B. The City expressly agrees it waives any rights
to argue and will not and may not argue, based on this Attachment B, in any
lawsuit as set forth in Paragraph B.2 regarding the lawfulness of City’s
proposed implementation of the changes in Paragraph B.1, that the Union or
Unit 2 employees agreed to the lawfulness of such changes including, without
limitation, by asserting that the Union or employees agreed to the lawfulness
of such change based on this Attachment B, the negotiations leading up to
this Attachment B, the ratification of the M.O.U. by the Unit 2 employees or


based on any action or statements of the Union in relation to this Attachment
B.

4. The Parties further agree that until there is a final judgment and declaration
with respect to the rights of the parties regarding the lawfulness of and the
proposed implementation of the practice in Paragraph B.1, if the City
calculates retirement benefits based on such practice, the Union will not seek
a temporary restraining order, preliminary injunction or other interim relief to
cease the practice set forth in paragraph B.1. The City expressly agrees that
it waives any rights to argue and will not and may not argue that failure to
seek a temporary restraining order, preliminary injunction or other interim
relief to cease the practice set forth in paragraph B.1 constitutes estoppel, an
agreement to such practice or waives any rights to challenge such practice
nor will the City argue that either the Union or Unit 2 employees agreed to the
lawfulness of the practice set forth in Paragraph B.1 or such practices based
on the failure to seek a temporary restraining order, preliminary injunction or
other interim relief.

5. The City and the Union further agree that in the event a court determines in
a lawsuit as described in Paragraph B.2., after final judgment and all appeals
are exhausted, that: (a) the vacation payments at issue in Paragraph A are
compensation within the meaning of the Charter; or (b) determines that the
practice set forth violates the contractually vested rights of employees; or (c)
determines that the practice violates either the Arizona or United States
Constitutions, the City shall, as soon as is reasonably practicable after final
judgment and all appeal rights are exhausted, sever Paragraph B.1 of this
Attachment B and its terms from this M.O.U. and will take whatever
administrative action is reasonably necessary to undo the practice described
in this Attachment B as required to implement such court’s judgment and
make any affected employees whole. The City shall meet and discuss with
the Union about such administrative action before such action is taken and
shall advise the Union first before advising affected Unit 2 employees about
any such administrative action that directly affects Unit 2 employees

6. The City and the Union further agree that, in the event of a final judgment in
the Union’s favor such as described in Paragraph B.5. of this Attachment, and
after all appeals are exhausted, the City will apply such judgment retroactively
to undo the effect of the practices described in this Attachment B.1 on any
employees affected or bound by this Attachment B and make such
employees whole, including without limitation those Unit 2 employees who


retire after June 30, 2014 but before such final judgment and appeals are
concluded. The City shall meet and discuss with the Union about what
actions are taken to undo the effect of the practices and shall provide the
Union with information concerning what Unit 2 employees retired after June
30, 2014 who were affected by Paragraph B.1 of this Attachment B as
reasonably requested by the Union. The City agrees that it will not argue or
claim that such judgment should be applied prospectively only.




Attachment C (Relating to Sick Leave)

All of the following are material terms of this Attachment C and if any provision contained
herein is not accepted by the City, the City Council or the employee group, this entire
Attachment C becomes null and void:

Section 3-4 (Continued)

B. Sick Leave Cash Out Formula (Continued)

1. Final Average Compensation and Sick Leave.
a. The number of sick leave hours eligible to be cashed out and included in an employee’s
Final Average Compensation upon retirement will be limited to the number of sick leave
hours in the employee’s leave bank on July 1, 2012, provided all criteria are met as
described in Subsection A of Section 3-4 of this M.O.U..


b. Employees with less than 250 hours of accrued and unused sick leave on July 1, 2012,
will not meet the minimum balance requirements for a sick leave cash out that can be
included in their Final Average Compensation.

c. The portion of accrued and unused sick leave that is not included in the Final Average
Compensation upon retirement can be cashed out as a lump sum upon retirement,
provided all criteria are met as described in Subsection A of Section 3-4 of this M.O.U.

2. The Parties agree that Paragraph C.1(a-c) of this Attachment C of this M.O.U. shall
not take effect, unless and until a final judgment, after all appeals are exhausted, has
issued in the City’s favor on all claims asserted by the Plaintiffs, as to the lawfulness of
the practice described in Paragraph C.1(a-c), in the pending lawsuit, Piccioli, et. al., v.

3. The Parties agree that nothing in either Paragraph C.1 (a-c) or this Attachment C of
this M.O.U. shall be construed to be a waiver of either the Union’s or the City’s claims or
defenses in connection with the Piccioli lawsuit, including any of the City’s arguments in
defense of continuing its current practice under Administrative Regulation 2.441 or any of
the Union’s arguments that it never agreed to such changes in the MOU effective July 1,
2012 through June 30, 2014 or otherwise. The City agrees not to make any argument
based on this Attachment C regarding waiver, estoppel, ratification, novation or any
similar arguments based on this Attachment C. The City expressly agrees it waives any
rights to argue and will not and may not argue, based on this Attachment C, in the Piccioli
matter regarding the City’s proposed implementation of the changes in Paragraph C.1(a-
c), that the Union or Unit 2 employees agreed to the lawfulness of such changes including,

without limitation, by asserting that the Union or employees agreed to the lawfulness of
such change based on this Attachment C, the negotiations leading up to this Attachment
C, the ratification of the MOU by the Unit 2 employees or based on any action or
statements of the Union in relation to this Attachment C.

4. In the event a final judgment as described in Paragraph C.2. is issued, the Parties
agree that the City may, as soon as is reasonably practicable after final judgment and all
appeal rights are exhausted, take whatever administrative action is reasonably necessary
to implement the practice described in Paragraph C.1(a-c) of this Attachment C, provided
such action is consistent with the Court’s final judgment. The City shall meet and confer
with the Union about such administrative action before such action is taken and shall
advise the Union first before advising any other Unit 2 employees about any
administrative action regarding implementation of Paragraph C.1(a-c) that directly affects
Unit 2 employees.




MEMORANDUM OF UNDERSTANDING

2023 – 2024 – TBD (dependent on whether one year MOU is
agreed to again or a longer term)

CITY OF PHOENIX

AND

AMERICAN FEDERATION

OF STATE, COUNTY

AND MUNICIPAL EMPLOYEES,

LOCAL 2960 AFL-CIO

REPRESENTING UNIT 3 EMPLOYEES
Table of Contents

PREAMBLE ........................................................................................................................ 4

ARTICLE 1: Rights ............................................................................................................ 5
Section 1-1: Purpose/Gender .......................................................................................... 5
Section 1-2: City and Department Rights ........................................................................ 5
Section 1-3: Union Rights ................................................................................................ 6
Section 1-4: Rights of Unit Members ............................................................................. 11
Section 1-5: Prohibition of Strike and Lockouts ............................................................. 21
Section 1-6: New Positions and Classifications ............................................................. 22

ARTICLE 2: Grievance/Arbitration/Labor Management ............................................... 22
Section 2-1: Grievance Procedure ................................................................................ 22
Section 2-2: Labor-Management Committee ................................................................. 30
Section 2-3: Health and Safety Committee.................................................................... 31

ARTICLE 3: Compensation/Wages ................................................................................ 32
Section 3-1: Wages ....................................................................................................... 32
Section 3-2: Overtime .................................................................................................... 35
Section 3-3: Out-of-Class Pay ....................................................................................... 38
Section 3-4: Sick Leave Cash Out Formula................................................................... 39
Section 3-5: Shift Differential Pay .................................................................................. 39
Section 3-6: Stand-By Pay ............................................................................................ 39
Section 3-7: Show-up Time ........................................................................................... 40
Section 3-8: Jury Duty Pay ............................................................................................ 40
Section 3-9: Deferred Compensation Program.............................................................. 41
Section 3-10: Compensation for Approved Training ...................................................... 41

ARTICLE 4: Hours of Work/Working Conditions .......................................................... 41
Section 4-1: Hours of Work ........................................................................................... 41
Section 4-2: Rest and Lunch Periods ............................................................................ 43
Section 4-3: Clean-up Time ........................................................................................... 44
Section 4-4: Seniority .................................................................................................... 44

ARTICLE 5: Benefits ....................................................................................................... 44
Section 5-1: Health Insurance ....................................................................................... 44
Section 5-2: Dental Insurance ....................................................................................... 46
Section 5-3: Life Insurance ............................................................................................ 46
Section 5-4: Long-Term Disability ................................................................................. 47
Section 5-5: Holidays and Vacations ............................................................................. 47
Section 5-6: Uniforms .................................................................................................... 49
Section 5-7: Tuition Reimbursement ............................................................................. 52
Section 5-8: Car Insurance, Mileage Allowance, Bus Pass and Parking ....................... 53
Section 5-9: Unpaid Parental Leave / Family Leave...................................................... 53
Section 5-10: Retirement Program and Benefits ........................................................... 54

ARTICLE 6: Miscellaneous ............................................................................................. 54
Section 6-1: Saving Clause ........................................................................................... 54

Section 6-2: Copies of Memorandum ............................................................................ 55
Section 6-3: Term and Effect of Memorandum .............................................................. 55
Section 6-4: ................................................................................................................... 56

ATTACHMENT A ............................................................................................................. 58
ATTACHMENT B (Relating to Vacation Leave)............................................................. 59
ATTACHMENT C (Relating to Sick Leave) .................................................................... 61
ATTACHMENT D ............................................................................................................. 63
APPENDIX E .................................................................................................................... 64




PREAMBLE
WHEREAS, the well-being and morale of employees of the City are benefited by providing
employees an opportunity to participate in the formulation of policies and practices affecting
the wages, hours and working conditions of their employment; and

WHEREAS, the parties hereby acknowledge that the provisions of this Memorandum of
Understanding (hereinafter Memorandum) are not intended to abrogate the authority and
responsibility of City government provided for under the statutes of the State of Arizona or
the Charter or Ordinances of the City of Phoenix, except as expressly and lawfully modified
herein; and

WHEREAS, the parties, through their designated representatives, met and conferred in
good faith pursuant to the Meet and Confer Ordinance in order to reach agreement
concerning wages, hours, and other terms and conditions of employment of employees of
Unit III;

NOW, THEREFORE, the City of Phoenix, hereinafter referred to as the "City" and Local
2960, as an affiliate of the American Federation of State, County and Municipal Employees,
AFL-CIO, hereinafter referred to as the "Union," having reached this complete agreement
concerning wages, hours, and other terms and conditions for the term specified, the parties
submit this Memorandum to the City Council of the City of Phoenix with their joint
recommendation that body resolve to adopt its terms.




ARTICLE 1: Rights

Section 1-1: Purpose/Gender
Whenever any words used herein in the masculine, feminine or neutral, they shall be
construed as though they were also used in another gender in all cases where they would
so apply.

A. Recognition

The City recognizes the Union as the sole and exclusive Meet and Confer agent,
pursuant to the Meet and Confer Ordinance as amended, for the purpose of
representation regarding wages, hours, and other conditions of employment for all
regular full time and regular part time employees in positions constituting Unit III, as
certified May 22, 1978, or as may be modified by the Phoenix Employment Relations
Board (PERB).

If a court of competent jurisdiction (defined as Arizona Supreme Court or U. S. Supreme
Court) determines that "fair share" does not violate Arizona State Law, then the Union
and the City of Phoenix shall open up the contract to bargain in good faith on this issue.

If any conflict exists between the language in an A.R. or employment/ department rule
and the language of the negotiated M.O.U., the M.O.U. shall prevail.


Section 1-2: City and Department Rights
The Union recognizes that the City has and will continue to retain, whether exercised or not,
the unilateral and exclusive right to operate, administer and manage its municipal services
and work force performing those services in all respects subject to this Memorandum.

The City Manager and Department Heads have and will continue to retain exclusive
decision-making authority on matters not officially and expressly modified by specific
provisions of this Memorandum of Understanding, and such decision making shall not be in
any way, directly or indirectly, subject to the grievance procedure contained herein.

The exclusive rights of the City shall include, but not be limited to, the right to determine the
organization of City government and the purpose and mission of its constituent agencies,
to set standards of service to be offered to the public, and through its management officials
to exercise control and discretion over its organization and operations, to establish and
effect Administrative Regulations and employment rules and regulations, consistent with
law and the specific provisions of this Memorandum of Understanding to direct its
employees, to take disciplinary action for just cause, to terminate or reassign its employees
from duty because of lack of work or for other legitimate reasons, to determine the methods,
means and personnel by which the City's services are to be provided, including the right to
schedule and assign work and overtime, and to otherwise act in the interest of efficient
service to the community.

Nothing herein shall preclude the City from being in compliance with the Americans with
Disabilities Act.


Section 1-3: Union Rights
It is understood by the parties that the benefits granted by this Article shall not be interpreted
or applied as requiring the employer to count as time worked, any hours or fractions of hours
spent outside the employee's work shift in pursuit of benefits provided by this Article. The
employer shall count as time worked any hours or fractions of hours spent within the
employee's regular work shift in pursuit of benefits provided by this Article. In compliance
with City Code Article XVII Employer-Employee Relations, Chapter 2-214, Public Employee
Rights (as of Feb 18, 2021), any Union release time, including that of full-time release
positions, shall count as time worked in the unit member’s job classification.

A. Union Release

The Phoenix community benefits from harmonious and cooperative relationships
between the City and its employees. The City and AFSCME Local 2960 have negotiated
full-time release positions, and release hours, as an efficient and readily available point
of contact for addressing labor-management concerns. Examples of work performed by
representatives using union release in support of the City include ensuring
representation for employees during administrative investigations and
grievance/disciplinary appeal meetings with management; participating in collaborative
labor-management initiatives that benefit the City and the members; serving on City and
departmental task forces and committees; facilitating effective communication between
City and Department management and employees; assisting unit members in
understanding and following work rules; and administering the provisions of the
Memorandum of Understanding. Union release is also used for authorized employees
to prepare for appeals and hearings and attend Union conferences, meetings, seminars,
training classes and workshops so that employees better understand issues such as
City policies and practices, conflict resolution, labor-management partnerships, and
methods of effective representation. The cost to the City for these release positions and
release hours, including all benefits, has been charged as part of the total compensation
package detailed in this agreement.

For a unit member whose regular shift is other than day shift, there will be flexibility in
changing his normal work hours for the purposes of attending official Labor-
Management meetings called by or with the concurrence of the Department Head or
designee.

In accordance with the City’s selection and interview process guidelines and at
management’s request, Union Designated Employees will participate in City Selection
processes.

1. Full-Time Release Positions

The President or President’s Designee and three additional full-time release
positions to be designated by the Executive Board of the Union, shall each be

allowed up to 2,080 work hours per M.O.U. year to engage in lawful union activities,
pursuant to and consistent with this Memorandum. The full-time release employees
will be engaged in either union activities or city activities in accordance with city
administrative regulations during paid release time. The City will pay the employees’
full time fringe benefits. Time used for this purpose in excess of 2,080 hours per
position shall be at the expense of the Union, and the Union shall reimburse the City
at the applicable employee’s hourly rate of pay.

The Union will keep the Labor Relations Division apprised of the regular work
schedules of the release positions and submit leave slips for processing.

Upon return to regular City duties, a full-time release employee shall be reinstated to
his/her original position, location and schedule by seniority. In addition, any approved
leave time the full-time release employee had scheduled prior to his/her return shall
be honored by the department.

The City values and benefits from the participation of Union leaders on citywide task
forces and committees, Labor-Management work groups, and a variety of Health and
Safety committees. These activities take time away from expected tasks such as
representation and communicating with the membership and may occur outside the
regular work day of the Union officials. The full-time release positions agree to
participate in these important committees and task forces. In recognition of this
commitment, the City agrees to provide a compensatory time bank of 520 hours and
paid overtime rates for use by the full-time release positions each MOU year. The
Union will submit a written request to redeem the hours from this bank to the Labor
Relations Division no later than July 1st of each MOU year for remittance with the
second paycheck in August.

2. Union Stewards

The Union may designate 52 stewards including 10 Chief Stewards and 19 Lead
Stewards to serve as employee representatives. Such designation shall be made
from amongst employees regularly working at the job sites as specified in Attachment
"A" hereto. The Labor-Management Committee will discuss the job site allocation of
the 52 stewards upon request by either party (Attachment A). Employees must have
completed the initial City probationary period of 1 year to be eligible for designation
as a steward.

The Union shall notify Labor Relations in writing of its designations and re-
designations of stewards.

There shall be no obligation on the City, nor shall the City change or adjust
employees' permanent regular work schedules or assignments solely as a result of
such designations.




One such steward from the Grievant’s home department and the Grievant may, after
the Grievant and the supervisor were unable to resolve the matter informally (Article
2, Section 2-1), when the Union is designated by the Grievant as his representative,
attend mutually scheduled grievance meetings with department representatives
without loss of pay or benefits during City time. One steward working in the same
department as a unit member under investigation may also attend investigative
meetings without loss of pay or benefits during City time. Stewards not from the same
department as the grievant or employee under investigation may provide
representation, however the total time spent on representation will be requested from
and charged to the bank of hours as outlined in 1-3 A 3.

Stewards with assigned City vehicles who are on duty and actively working, and are
scheduled to return to duty at the conclusion of the meeting, may use the City vehicle
to attend mutually scheduled grievance and/or labor-management meetings with
department representatives.

The unit will be allowed, subject to operational and scheduling factors and 14
calendar days advance notice, up to one shift (either 8 or 10 hours depending upon
their regular schedule) of paid release time for authorized stewards to attend a one-
time contract orientation session conducted by the Union in each year of the contract.

3. Bank of Release Hours

The unit will be allowed, during each 12 month term of this Memorandum, subject to
operational and scheduling factors and 48 hours advance notice to the Labor
Relations Division. A unit total of 4,540 hours paid release time in a bank of release
hours per M.O.U. year.

With the exception of the ten elected union officials, only one representative may be
released from the same work group on the same shift at the same time. The union
may request an exception when training is being provided by the International Union.
Approval will not be arbitrarily withheld.

Any hours used in excess of the bank of hours must be approved by the Labor
Relations Administrator and the AFSCME Local 2960 President. The number of
hours used in excess of the bank at the end of the MOU term will be deducted from
the bank of hours in the first year of the next MOU. A surplus of hours will be carried
over into the next MOU to a maximum beginning bank of 6,810.

B. Unpaid Time

Unit members may be authorized in advance in writing to engage in lawful unit-related
activities during City work hours on a non-paid basis by the City Manager or his designee
in his unrestricted discretion according to the applicable Personnel Rules. A member
selected by the Union to do unit representation work which takes the employee from his
employment with the City shall, at the written request of the Union, and subject to Civil
Service rules and the approval of the Personnel Official, be granted an unpaid leave of
absence. The leave of absence shall be in increments of no less than 3 months and


shall not exceed 1 year, but it may be renewed or extended for a similar period upon the
request of the Union.

C. There shall be no use of official time for unit related activities except as expressly
authorized under the aforesaid sections. The City reserves the right to deny approval
of requests for use of official time for activities not expressly authorized under this
Memorandum.

D. International and Local 2960 Union Representatives

Accredited A.F.S.C.M.E. International, and designated Local 2960 Chief Steward and
Lead Stewards shall be admitted to the buildings and grounds of the City during working
hours for assisting in the adjustment of grievances, so long as such will not interfere with
any work operation or the safety and security of any work site. Such representatives will
check in with the supervisor involved and will be required to conform to the safety
regulations of the work site.

E. Payroll Deduction

1. The City shall deduct from the first and second pay warrants of Union members, in
each month, the regular periodic Union membership dues and regular periodic Union
sponsored insurance premiums pursuant to the City's deduction authorization form
duly completed and signed by the employee and transmit such deductions monthly
to the Union no later than the 14 day following the end of the pay period in which the
deduction occurs, along with an alphabetical list of all employees for whom
deductions have been made. Such deduction shall be made only when the Union
member's earning for a pay period are sufficient after other legally required
deductions are made.

2. Authorization for membership dues deduction herein under shall remain in effect
during the term hereof unless revoked in writing by the employee. Revocation of
deductions shall be accepted by the City only during the first week of July or January
of each year of the term of this memorandum to be effective the following payroll
period. The City will notify the Union of any revocations submitted to it.

3. The City shall not make dues deductions for unit members on behalf of any other
employee organization (as defined in the Meet and Confer Ordinance) during the
term of this Memorandum.

4. It is agreed that the City assumes no liability except for its gross negligence on
account of any actions taken pursuant to this section. The City will, however, as
promptly as technically possible, implement changes brought to its attention.

5. The City shall, at the written request of the Union during the term of this agreement,
make changes in the amount of dues deduction hereunder for the general
membership, provided costs for implementing such changes shall be reimbursed by
the Union at actual cost incurred by the City.

F. Facilities and Services

The Union may distribute material on the City's premises (buildings and grounds) before
and after scheduled working hours or in non-work areas during scheduled work hours
provided that both the person distributing and the employee receiving such material are
on their own time.

The Union shall be allowed to send one union-requested communication per month
using the City Email System to communicate with Unit 3 employees. Requests will be
processed through Labor Relations. Issues stemming from this agreement will not be
subject to the grievance procedure and will be discussed in labor-management
meetings.

The Union’s web page shall be listed as a link on the City’s Intranet home page as one
of the City’s Employee Resources.

The City shall provide the Union with bulletin boards for its use in communicating with
its members at mutually agreeable locations. The City shall grant sole and exclusive
use of such bulletin boards to the Union. The City will provide glass-enclosed, locking
bulletin boards (standard to be set by the City) for any new City facility where five or
more Unit 3 employees will be assigned. The Union may request that two existing
bulletin boards be replaced with glass-enclosed, locking bulletin boards (standard to be
set by the City) each contract year, provided at least five Unit 3 employees are assigned
to the requested locations. Lost keys will be replaced with the full expense charged to
the party that lost them (meaning City or Union). Damaged bulletin boards will be
replaced with the cost split equally between the City and the Union.

Material which is not abusive of any person or organization, which complies with laws
regulating the political activities of City employees, and which is not disruptive of the
City's operations, may be posted or distributed, provided that such material is submitted
to the City and also signed by an authorized official of the Union. The Union may grieve
any refusal by the City to approve posting or distribution of submitted material. The City
will not arbitrarily disapprove submitted material.

The Union shall have the right to meet with each new unit member for 1 hour during the
scheduled Human Resources Department’s new employee orientation before or after
lunch for the purpose of informing each such new employee of the Union and of that
member's right to have Union dues deducted from his pay warrant. Additional time will
be allotted – in addition to new employee orientation – in departments that have new
employee orientation.

Where possible, Unit III becomes a participant in the appropriate electronic distribution
lists for promotions, seamless service, City Connections and/or educational
opportunities.

Upon the Union’s filing of a Third Party Data Sharing agreement with the HR
Department, the City shall provide electronically, at no cost, a list of unit members which
includes the following: Emp ID, First Name, Last Name, Initial, Deduct, Service Date,
Dept ID, Department, Job Title, Job Locator Code, Work Location, Mailing Address, City,
State, Zip, Home Phone, Work Phone, active Union deduction, and a list of Unit 3

employees who have left the unit. (This includes unit members who retire, promote, quit,
are terminated, or pass away). The City shall provide the Union a list of all Unit 3
vacancies monthly. Any and all information furnished by the City shall be used by the
Union solely for the purpose of communicating with unit members, other legitimate union
purposes, and shall not be shared with any other individual or organization.

G. The Union shall be allowed $14,000, reimbursable to the Union by the City each fiscal
year, for designated members of the local to attend schools, conferences, workshops
and training to develop skills in effective member representation, conflict resolution
techniques, labor-management cooperation, and other employee relations areas that
promote cooperative and harmonious relationships. The Union will submit receipts for
reimbursement by the City. If the entire $14,000 is not used , the balance will carry over
into the next fiscal year; however, the total fund balance must not exceed $28,000, and
any funds in excess of $28,000 will expire.

The Labor Relations Administrator will continue the practice of providing the union
information concerning grievance and arbitration cases. The union agrees that they will
be reasonable in making these requests for information.


Section 1-4: Rights of Unit Members
It is understood by the parties that the benefits granted by this Article shall not be interpreted
or applied as requiring the employer to count as time worked, any hours or fractions of hours
spent outside the employee's work shift in pursuit of benefits provided by this Article. The
employer shall count as time worked any hours or fractions of hours spent within the
employee's regular work shift in pursuit of benefits provided by this Article.

All unit members have the right to have the Union serve as their meet and confer
representative without discrimination based on membership or non-membership in the
Union or any other organization.

All unit members have the right to be treated in a manner which is fair and impartial in
any matter associated with the rights of unit members under the specific express terms
of this Memorandum of Understanding.

No unit employee shall suffer reprisal for the exercise of rights granted by this MOU.

A. Unit employees have the right to be represented by the union and the union reserves
the right to provide representation to its members in dealings with the City concerning
grievances, and matters pertaining to their individual employment rights and obligations,
and during an investigatory interview concerning allegations focused on the employee
which may result in disciplinary action.

B. Supervisors are encouraged to discuss concerns and attempt to resolve those concerns
with an employee without utilizing a formal investigatory process. Supervisors are
encouraged to not utilize an investigatory process unless they have a reasonable belief
that discipline (a written reprimand or higher) could result. Should information be made
during a conversation to attempt to resolve an issue that could result in discipline, the

supervisor will stop the meeting and utilize an investigatory process as outlined below.
Any interview becomes investigatory when facts or evidence sought by management
may result in a disciplinary action.

• An employee is entitled to Union representation if the employee reasonably believes
that the investigatory interview will result in disciplinary action and the employee has
requested representation from their union.

C. The City may, at its sole discretion, either conduct investigatory interviews with
employees or issue employees written questions in order to provide the employee an
opportunity to gather additional information. In either case, a Notice of Inquiry (NOI) form
will be used. The intent of the NOI is to clearly put employees on notice that they are
under investigation that could result in discipline, inform them of the nature of the
allegations against them, and inform them of their right to representation.

D. If the City elects to issue written questions to the employee, the following shall apply:

1. If an NOI is being issued and there is no active questioning, representation is not
required.

2. The employee will have 72-hours excluding holidays and N-days to respond in writing
and provide any other material requested. This deadline may be extended by mutual
agreement if there are extenuating circumstances.

E. If the City elects to conduct an investigatory interview, the following shall apply:

1. Prior to the employee being interviewed, the employee shall be advised of their right
to a representative.

2. The NOI form will be issued at the meeting.

3. The union representative may engage in meaningful representation, including but
not limited to assisting and consulting with the employee, attempting to clarify the
facts or questions asked, and suggesting other employees or witnesses who may
have knowledge of the underlying issues. The union representative cannot speak on
behalf of the employee or impede the progress of the interview.

4. The member or representative may ask for a caucus during the meeting. The
caucusing party will attempt to keep the caucus to reasonable timeframes.

5. The interviewer may not prohibit the union representative from engaging in
representation, including consulting with the employee. The member shall be allowed
to seek advice and counsel from their representative in caucus during the interview.

6. The union representative may not behave in a violent, verbally abusive, insulting, or
demeaning manner toward the interviewer.

7. Prior to the conclusion of the meeting, the member or representative shall have the
opportunity to make a closing statement.

8. If the department requires a written statement at an investigatory meeting, the
employee will be given up to one hour of City time to write the statement. Additional
time may be granted at the sole discretion of the department and will not be withheld
arbitrarily.

9. The employee will be provided with a copy of the interview notes and given 72 hours
excluding the employee's holidays and N-days to confirm their answers and provide
any additional information.

10. Except for emergency situations, the unit employees shall have a minimum of 48
hours excluding the employee's holidays and N-days to arrange for union
representation when the member is the subject of an administrative investigatory
interview. The union representative will make every reasonable attempt to arrive
within the 48 hours. An employee may waive the 48-hour time requirement if the
employee is not opting for representation.

11. Employees will be provided with the NOI cover sheet (and attachment if applicable)
listing the allegations against the employee 48 hours in advance of the investigatory
interview, however, the NOI/interview questions will not be provided in advance.

F. Regardless of whether the City elects to interview the employee, or issue written
questions, the following shall apply:

1. The employee will be instructed not to speak to anyone regarding an investigation.
This restriction does not apply to the union, the employee's family or clergy, the
investigator, or chain-of-command.

2. The employee will be advised if the inquiry is supervisor initiated or the result of a
citizen complaint, employee/co-worker complaint, or other.

3. The member shall also be informed that none of their statements, nor any information
or evidence which is gained by reason of such statements, can be issued against
them in any criminal proceedings.

4. A unit member shall receive a copy of any statement that they are asked to sign.

5. An employee under investigation will be notified in writing every 90 calendar days as
to the current status of the investigation. Every 30 days, an employee under
investigation may request a status update. At management's discretion, the status
will be provided either verbally or in writing. This will include a brief description of the
number of known witnesses still to be interviewed and other investigate processes
remaining to be completed, as well as an estimated date of completion.

G. Misc.

1. A unit member identified solely as a witness will not be prevented from reaching out
to the union on their own time to consult with a union representative prior to their
interview.

2. Only paperwork pertaining to any completed NOI investigation resolved as sustained
will be kept in an employee's personnel files.

3. This article applies to all regular full-time and regular part-time employees in Unit 3
positions, this includes probationary employees.

4. In addition, Police employees are covered in Section 1-4.P.

5. If a Union Steward is requested by management to hold over or is called in from
home by a supervisor to represent an employee at a meeting required by
management, the Union Steward will receive overtime compensation for actual time
held over or a minimum of 1 hour if called in from home.

6. Employees have the option to bring a union steward for purpose of observation to a
scheduled meeting where a suspension, demotion or termination is being issued by
management.

7. See Section 1-4N for retention schedule.

H. Unit employees will be permitted to apply and/or compete in a transfer process while in
a pending investigation. The transfer process will not be delayed pending the conclusion
of the related investigation.

I. The City will provide to the employee a copy of the Citywide completed accident
investigation and any other material the City plans to present at the Citywide Accident
Review Board hearing. This material will be supplied as quickly as possible after the
material has been prepared.

J. It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the employer to count as time worked, any hours or
fractions of hours spent outside the employee's work shift in pursuit of benefits provided
by this Article unless otherwise specified in this MOU. The employer shall count as time
worked any hours or fractions of hours spent within the employee's regular work shift in
pursuit of benefits provided by this Article.

K. Any unit member covered hereunder shall, on his request and by appointment, be
permitted to examine his personnel file and/or supervisor file, in the presence of an
appropriate supervisory official of the Department. The unit employee may authorize in
writing a union representative to examine their personnel and/ or supervisor file on their
behalf. The employee is entitled to designate 1 person of his choosing (lawyer, union
representative, close friend, etc.) to accompany him in reviewing his file. The employee,
however, must be present at the review. In addition, the unit member may, at his
discretion, attach rebuttal statements to any material contained in his personnel file
and/or supervisor file, which may be of a derogatory nature. No unit member shall have
any adverse statements entered into his personnel file without the member being
informed by a supervisor. The employee shall be requested to date and sign such
adverse material, not as an indication of agreement, but solely as evidence of being
advised of its existence. If the unit member requests, he shall receive a copy of the

material in question. Medical information should be maintained in a separate confidential
file.

1. The City will establish a logging system within the department and central personnel
file. The log will identify the date, name of the person (other than Human Resources
staff) that examined the file, and purpose.

2. If an employee is not given their performance evaluation by the annual review date
the employee's merit increase will be processed within 21 calendar days following
the above due date and be retroactive to the performance evaluation annual review
date. (If an over all "met").

Discipline older than 5 years from the date of issuance will not be considered for
progressive discipline or promotion/transfer purposes except for the following types
of discipline, which may be considered for the duration of employment (and upon the
employee’s return to employment, if applicable):

Sustained discipline of 40-hour suspension or greater of the following types:

• The employee has been abusive or threatening in attitude, language, or conduct towards
fellow employees, customers of the City, or the public.
• The employee has solicited or taken for personal use a fee, gift, or favor in the course of
the assigned work or in connection with it, which would lead toward favoritism or the
appearance of favoritism or a conflict of interest.
• The employee is in possession of a deadly weapon (as defined in ARS 13-3101),
excepting a pocket knife (as provided in ARS 13- 3102) at a City worksite1, unless such
employee is a police officer. 1 (A worksite includes not only City buildings and property,
but also City vehicles and private vehicles while being used on City business, and other
assigned work locations.)
• The employee has intentionally falsified records or documents made, kept, or maintained
for or on behalf of the City of Phoenix.
• The employee has stolen or is in unauthorized possession of City property or the property
of another employee or citizen.
• The employee is under the influence of alcohol or illegal drugs on the job.
• The employee has violated City of Phoenix anti-harassment or anti-discrimination
policies.
• The employee committed a violation of the City’s Ethics Policy.
• The employee’s actions meet the elements of a felony.
• The employee committed an act of dishonesty.
• The employee has committed a Class 3 violation of use of force (For enforcement
positions within the Police Department).

L. The City will comply with provisions of A.R.S. Sec. 12-2506, paragraph D, subparagraph
1, and assume responsibility for the actions of any Unit III employee in a legal proceeding
for personal injury, property damage, or wrongful death, when it is demonstrated that
the employee was performing his regularly assigned duties without malice or any degree
of negligence.

M. The City shall notify employees in writing of any new policies and/or revision in City or
written department policies affecting Unit III employees. Notice shall remain available
for not less than 21 working days. Review of policy revisions shall be included in
employee meetings and shift briefings when appropriate and practical to do so. The City
will notify employees of new or revised written City or Department policies affecting Unit
employees as soon after release as possible.

N. A coaching is a verbal discussion or meeting with an employee to actively discuss any
problem with the employee. A coaching is not to be considered a first offense for
purposes of progressive discipline. A written record of a coaching may be placed in the
supervisor’s file. A coaching is to be one-on-one. When 2 or more supervisors are
present at the coaching, the employee will be allowed a representative at the employee’s
request. An employee may receive more than 1 coaching for a similar matter. A
coaching given to a unit member cannot remain in a supervisor’s file for more than 1
year from the date the coaching was issued, provided no further incidents of a similar
nature occur during this 1 year period.

A supervisory counseling is a written warning that the supervisor shall document in
memo form. A supervisory counseling is not discipline. They are to be used to determine
only notice to the employee and credibility. The supervisory counseling shall be initialed
or signed by the unit member within 2 weeks of being advised that the counseling has
been issued.

If a supervisory counseling is to be used in any disciplinary or personnel action or any
performance rating, the employee will be given the supervisory counseling in memo
form, that identifies the behavior requiring improvement, the reason for the improvement,
and the consequences of continuing the unacceptable behavior. The memo will contain
a line for the employee’s signature and above the line the statement: “The employee
shall date and sign the supervisory counseling, not as an indication of agreement, but
solely as evidence of being advised of its existence.” The employee will receive a copy
of the memo.

A supervisory counseling will only be retained in the supervisor’s file. It will not be placed
in the employee’s personnel file.


Department File Personnel File
Document Supervisory File (if applicable) (OFFICIAL FILE)
Maintain original
in file.
Coachings/Supervisory Not maintained Not maintained
Remove annually
Counselings in file. in file.
provided no
further incidents.
Maintain copy Maintain copy Maintain original
in file. in file. in file.
Written Reprimands Remove annually Employee may Employee may
provided no request to remove request to inactivate
further incidents. after 3 years. after 3 years.


Maintain copy in Maintain original in
file. file.
Suspensions
Maintain copy Employee may Employee may
(other than below)
in file. request to remove request to inactivate
Remove annually after 10 years. after 10 years.
provided no Maintain copy in Maintain original in
Discipline as
further incidents. file. file.
discussed in section 1-
Cannot Remove May not be
4.K.2
inactivated

The official discipline record is maintained in the Personnel File by the Human
Resources Department. Copies maintained in either the Supervisory and/or Department
files are not the official record. Employees may request to remove/inactivate eligible
documents based on the above criteria. Official records may only be inactivated and not
removed.

If an employee receives a written reprimand during the rating period, the supervisor will
document the improvement required in the employee’s performance evaluation without
documenting the issuance of discipline.

The City continues to retain the format used for corrective action/discipline, including
forms, technology, etc.

Documents or notes maintained in a supervisor’s file will not be used in future
disciplinary actions (Grievances or Civil Service Board) unless the unit member has
been previously made aware of the existence of the performance/conduct concerns.

A unit member who receives a written reprimand, suspension or demotion upon request
will be provided a copy of the investigative summary (if any exists) supporting the written
reprimand, suspension, or demotion at the time the unit member receives the discipline.
An employee who receives a written reprimand, suspension, or demotion may request
a copy of the information upon which the discipline was based and will be provided a
copy at no cost to the employee.

If a unit employee is suspended, it is understood that a suspension day is defined as 8
hours. For employees working a 4-10 schedule, the other two hours of the work day
would be accounted for at the sole discretion of management.

Unit members may serve suspensions of more than 40 hours on an alternating weekly
schedule.

After a separation notice has been signed by the appropriate authorities, and if the unit
member is given the opportunity to resign, the unit member will have two hours to consult
with a representative.

Unit members are entitled to representation if a "Not Met" performance evaluation is
appealed and is at the Executive Level (Assistant Director or Director) or when
management has more than one representative at the meeting to discuss the appeal of
the performance evaluation.

A unit member shall receive a copy of any statement that they are asked to sign.

Employees will be notified of performance issues as they occur or are discovered.

Employees may appeal “Not Met” ratings on their performance evaluations.

O. City employees who are on duty and are, either witnesses, charging parties, appellants
or grievants may attend grievance, Civil Service, Phoenix Employment Relations Board
(P.E.R.B.) and Accident/Collision Review Board hearings and/or meetings on city time
provided 1) it is for their particular case which is either scheduled or on the public
meeting agenda for that date and time and 2) Once a witness testimony has been
concluded, or if a grievant, charging party or appellant once that agenda item has been
completed of if the grievance meeting concluded, unless they have made other
arrangements in advance with their immediate supervisor’s approval, they will promptly
return to work. Management reserves the right to restrict the number of witnesses who
can be off of the job at any one time but will cooperate in rotating witnesses from the
workplace so as to minimize the impact to operations and service to the public. For
group grievances, the group will be allowed to select no more than two non-witness
members of the group to attend the proceeding. These do not have to be the same
group members for each step or meeting of the entire proceeding. As a matter of
courtesy, employees will give management as much notice as possible.

P. Rights and Disciplinary Matters (Police Department)

1. Unit members of the Police Department have the right to appear before the
Departmental Disciplinary Review Board when disciplinary matters are brought
before the Board involving the unit member which may lead to demotion, suspension
or discharge.

a) The purpose of such appearance is to give the unit member an opportunity to
respond to the assertions made against him.

b) The Department shall notify the unit member 10 calendar days prior to such
opportunity to respond to the Board. The notification shall contain the date, time,
violation(s) and basis of each violation that has been partially or wholly sustained.
In addition, the unit member, if he chooses, may meet with his immediate
supervisor along with his second level supervisor, or the unit member’s
bureau/precinct commander for the purpose of discussing the basis of each
violation to be reviewed by the DRB. If the immediate supervisor conducted the
investigation, the unit member, if he chooses, may meet with the next supervisor
in his chain of command.

Such request shall be made in writing to the unit member’s immediate supervisor.
Also, the unit member, if he chooses, may be accompanied by a unit
representative at either meeting.

At the pre-DRB meeting, the unit member shall be afforded a reasonable
opportunity to review the written investigation.

Realizing that in some cases there may be information that would be detrimental
to the department’s ability to conduct misconduct investigations, that information
may be deleted. However, all other information will be available for review.

The unit members under investigation may request an edited copy of the DRB
packet at no cost to the unit member. The City has 7 calendar days from the date
of request to provide above-mentioned packet. If this information is provided to
the unit member, there shall be no pre-DRB meeting.

The unit member may, at his discretion, appear before the Board with a unit
representative of his choosing, and may state his reasons why the proposed
action is unjustified.

The unit member may submit relevant written matter in support of his position.

2. Any unit member under investigation by Professional Standards or a Police
Department Supervisor for a disciplinary matter, and who is interviewed or
interrogated shall be given a written notice of investigation (Form 80-58DB) informing
him of the nature of the investigation and his status in the investigation. In addition,
the unit member and/or the Police Department supervisor/internal affairs
representative may mechanically record such interview/interrogation. Should any
mechanical recordings take place, the department reserves the right to transcribe
any such interview/interrogation for the purpose of verifying the accuracy of the
interview/interrogation and, if requested, the unit member shall sign the transcription
if it is accurate.

The unit member may request a copy of the above recording. In order to receive this
copy, the unit member may be asked to provide Professional Standards with a
current appropriate medium to record the copy. The unit member shall not receive
additional pay for picking up or dropping off this recording.

The employee shall be given the above-mentioned written notice of investigation at
the onset of the misconduct interview and prior to the employee being requested to
prepare a written statement. If the employee is requested to prepare a written
statement, the employee may request 1 hour to contact his Union representative
prior to making the written statement. When a unit member is given a written notice
of investigation (Form 80-58DB), other than the investigating supervisor/s, the only
persons the unit member may speak to concerning the investigation are their
attorney, minister, unit representative, or spouse not involved in the investigation.
When the investigation is completed, the accused employee will be notified in writing
of the findings.

A Professional Standards Bureau investigator will make available for review by the
unit member and the representative any video, audio, or photographs that are being
used as the basis for an allegation of misconduct. The investigator will not
intentionally misrepresent any fact or material issue to the unit member.



3. Unit members have the right to representation in dealings with the City concerning
grievances and investigatory interviews with a Police Department supervisor in a
disciplinary matter which may lead to suspension, demotion or termination. The
representative must be a bargaining unit member. The bargaining unit representative
will be the most readily available unit representative. The employee will be allowed
to seek advice and counsel from their representative during caucus and prior to,
during, and after the interview. Prior to the conclusion of the meeting, the member,
or representative on behalf of the employee, will have the opportunity to make a
closing statement. If a unit member is called to an investigatory interview with a
Police Department supervisor for a disciplinary matter which may lead to a Written
Reprimand, the conversation shall be mechanically recorded by the supervisor and,
if requested, the unit member shall receive a copy of the recording. Further, if
personally requested by the unit member, representation will be allowed during a
Professional Standards investigatory interview/interrogation concerning allegations
focused on the unit member which may result in disciplinary action against him for
violation(s) of the City or department work rules and regulations. The representative
must be a bargaining unit member. The representative will be the most readily
available unit representative. The employee will be allowed to seek advice and
counsel from their representative during caucus and after conclusion of the interview.
Prior to the conclusion of the meeting, the member, or representative on behalf of
the employee, will have the opportunity to make a closing statement.

The Union representative may assist and consult with the employee, attempt to
clarify the facts or questions asked, and suggest other employees or witnesses who
may have knowledge of the underlying issues. The Union representative may not
turn the meeting into an adversarial proceeding, unduly disrupt the interview,
interfere with the objective of the examination, or compromise the integrity of the
interview. The Union representative may not interrupt the employee’s response to a
question or prevent the employee from responding to a question. The Union
representative also may not behave in a violent, verbally abusive, insulting, or
demeaning manner toward the interviewer.

During the interview, the interviewer may insist that he is only interested in hearing
the employee’s own account of the matter under investigation at that time. The
interviewer may not prohibit the Union representative from engaging in meaningful
representation, including assisting and consulting with the employee.

If a supervisory counseling is to be used in any disciplinary or personnel action or
any performance rating, the employee will be given the Supervisory Counseling in
memo form, that identifies the behavior requiring improvement, the reason for the
improvement, and the consequences of continuing the unacceptable behavior. The
memo will contain a line for the employee's signature and above the line the
statement, the employee shall date and sign the supervisory counseling, not as an
indication of agreement, but solely as evidence of being advised of its existence," will
be included. The employee shall date and sign the supervisory counseling, not as
an indication of agreement, but solely as evidence of being advised of its existence.
The employee will receive a copy of the memo.



Only paperwork pertaining to any completed N.O.I. Investigation resolved as
sustained will be kept in an employee's file.

Attendance at the Police Department Disciplinary Review Board (DRB) is optional.
An employee may attend or not attend; it is his or her individual choice. If an
employee declines to appear before the DRB, comments made during deliberations
of the Board will not be presented to the Civil Service Board and the fact that the
employee did not appear before the DRB will not be held against the employee. The
employee may, at his or her discretion, appear before the Board with a representative
of his or her choosing and may state his or her reasons why the proposed action is
unjustified. The employee and his or her representative may passively observe all
presentations made to the Board and all responses made to questions by Board
members. The employee and non-board members will be excluded from the room
during Board deliberations. In addition, a representative from Labor Relations will
be present as a passive observer at the DRB at the union's request.

If a Polygraph examination is required of a unit member, a unit representative may
monitor the audio/video-taped examination from the monitoring room.

Q. Crime Scene Specialists, Detention Officers, and Police Assistants assigned to
Enforcement positions in the Police Department shall be permitted to work out on
their "Code 7" at Police Department facilities.

Unit employees who work out on their "Code 7":
Are required to remain in workpants/boots.
Must adhere to Operations Order 4.1 (Meals and Breaks);
Must submit a workout memo through the Chain of Command to the Department
Fitness Coordinator;
Must adhere to Operations Order 3.7 (Industrial Injuries);
Must limit their activity to Strength Training/Cardio Training;
May not work out on their "Code 7" during overtime shifts; and,
May not work out during the last 2 hours of their duty shift, unless approved by their
supervisor.
Program viability will be reviewed annually by the Police Chief and the program may
be cancelled at that time.


Section 1-5: Prohibition of Strike and Lockouts

A. The Union pledges to maintain unimpaired municipal services as directed by the City
and neither the Union nor any of its agents will authorize, institute, engage in a
slowdown, work stoppage, or strike against the City. During the term of this
Memorandum, neither the City nor its agents shall authorize, institute, aid or promote
any lockout of unit members covered by this Memorandum.

B. The provisions of Section 2(17) and Section 13 of the Meet and Confer Ordinance are
expressly incorporated herein.



Section 1-6: New Positions and Classifications

A. The City shall give written notice to the Union 30 days in advance of a position being
reallocated or reclassified such that the position is removed from the unit.

The parties agree to consult on the inclusion or exclusion of new classification(s) in the
bargaining unit and may thereafter refer any such matter, jointly or individually, to the
Phoenix Employment Relations Board (PERB) for appropriate action.

The City shall give notice to the Union within 10 working days whenever a classification
or compensation study is undertaken that includes active positions belonging to the
Union. The City shall notify the affected Union of the results and recommendations
resulting from any study 30 calendar days prior to that study being presented to the
Human Resources Committee. It should be noted that there is no guarantee, either
expressed or implied that changes to a classification or its grade and salary range will
result from a study.

The Union may submit a prioritized written request of classifications specific to the unit
that they wish to have studied. All written requests shall include a full explanation of why
the classification should be studied. This explanation shall indicate whether the Union is
requesting a full classification study (including job levels and job architecture) or if the
request is limited to a compensation review to assess market competitiveness and grade
and salary levels. At least two requests by the Union shall be started by the Human
Resources Department in order of their ranking per contract year.

The Human Resources Department shall provide the Union with an opportunity to meet
with the person conducting the study prior to preparation of any report or
recommendations.

B. The City will schedule a meeting with the Union, with a minimum of seven calendar days’
notice, to discuss management recommendations for contracting of work presently
being performed by unit members which would directly result in a reduction in the
number of regular unit positions during the term of this agreement. The meeting will
occur prior to any final recommendation to the City Council. Failure by the City to meet
with the Union under this Article may be subject to the Grievance Procedure (Article 2,
Section 2-1) of this MOU. The management recommendation, and final decision thereon
by the City, shall not be subject to the Grievance Procedure (Article 2, Section 2-1) of
this MOU. The City shall endeavor to meet with the Union at least 30days prior to
elimination of any Unit 3 positions.



ARTICLE 2: Grievance/Arbitration/Labor Management

Section 2-1: Grievance Procedure


It is understood by the parties that the benefits granted by this Article shall not be interpreted
or applied as requiring the employer to count as time worked, any hours or fractions of hours
spent outside the employee's work shift in pursuit of benefits provided by this Article. The
employer shall count as time worked any hours or fractions of hours spent within the
employee's regular work shift in pursuit of benefits provided by this Article.

A. Informal Resolution

1. As a matter of good labor-management relations a unit member who believes that
they have a bona fide grievance must discuss and attempt to resolve it with his
immediate non-unit supervisor.

2. If such informal discussion does not resolve the problem to the unit member's
satisfaction, the unit member may file a formal grievance in accordance with the
following procedure:

B. Definition of Grievance

1. A "grievance" is a written allegation by a unit member, submitted as herein specified,
claiming violation(s) of the specific express terms of this Memorandum for which
there is no Civil Service or other specific method of review provided by State or City
law.

2. The City continues to retain the format used for grievances, including forms,
technology, etc.


3. A grievance which does not meet the requirements set forth in this Article shall be
null and void and will not be processed in accordance with this procedure.

C. Procedure

In processing a formal grievance, the following procedure shall apply:

A grievance must be reduced to writing, citing the specific Article and Section of this
Memorandum alleged to have been violated.

Step 1

The unit member shall reduce the grievance to writing by signing and completing the
grievance form provided by the City, and submit it to the second line supervisor
designated by the City or City designee within 14 calendar days of the initial
commencement of the occurrence being grieved or when the employee had reasonable
cause to become aware of such occurrence. Either party may then request that a
meeting be held concerning the grievance or they may mutually agree that no meeting
be held.

The second line supervisor shall, within 14 calendar days of having received the written
grievance or such meeting, whichever is later, submit a response thereto in writing to

the Grievant and the Grievant’s representative if any. The time period for an appeal
begins when an email is sent to the Grievant's representative. (Grievance responses
may be emailed. Email to officestaff@afscme2960.org or local’s current email approved
by Local President. It is recommended that the fax is sent when the copy is given to
employee). The parties by written mutual agreement may skip from Step 1 directly to
Step 2 of the grievance procedure.

Step 2

If the written response of the Step 1 does not result in resolution of the grievance, the
Grievant may appeal the grievance by signing and completing the City form and
presenting it to the second level of review (Department Director designated by the City)
within 14 calendar days of the Grievant’s receipt of the Step 1 response.

Either party may request that a meeting be held concerning the grievance or may
mutually agree that no meeting be held. Within 14 calendar days of having received the
written grievance or the meeting, whichever is later, the second level of review shall
submit a response to the grievance to the Grievant and the Grievant’s representative, if
any. The time period for an appeal begins when an email is sent to the Grievant's
representative. (Grievance responses may be emailed. Email to
officestaff@afscme2960.org or local’s current email approved by Local President. ).
The parties by written mutual agreement may skip from Step 2 directly to Step 3 of the
grievance procedure.

Step 2.5

After the Step 2 response, but prior to review by the Grievance Committee, the parties
involved may mutually agree to submit the grievance to Labor Relations. The grievance,
as originally written and Step 1 and Step 2 responses, must be submitted to Labor
Relations within 14 calendar days of receipt of the Step 2 response. Labor Relations
shall, within 14 calendar days of the receipt of the grievance, meet with the department
head, or designee, and the Grievant and the Grievant’s representative, if any, in an
attempt to resolve the grievance. Labor Relations shall then submit a written response
to all parties within 14 calendar days of the meeting.

Step 3

a. If the written response of the Step 2 (or 2.5 if applicable) does not result in resolution
of the grievance, the Grievant and the Union may, within 14 calendar days of having
received the Step 2 response, appeal the grievance by signing and completing the
City form and presenting it to Labor Relations. The time period for an appeal begins
when an email is sent to the Grievant's representative. (Grievance responses may
be emailed. Email to officestaff@afscme2960.org or local’s current email approved
by Local President. ). A Grievance Committee hearing will be scheduled at which
the Grievant shall be afforded the opportunity to fully present his position.

The Grievance Committee will consist of:



Chairman: A City of Phoenix Department Director or a member of the City
Manager’s Executive Staff or a retired City Manager’s Executive Staff (at no cost)
as selected jointly by the Labor Relations Administrator and the Union President
through a pre-established list.

Member: A mutually agreed upon neutral member.

Member: The President or the President's designee of another civilian
union/association, other than the Grievant’s, representing employees with the
City.

At the beginning of each MOU year, the Union and the City will each select 5
Department Directors or members of current or retired City Manager’s Executive
Staff to serve on the Grievance Committee. No selected Department Director or
Executive Staff member will serve as a committee member when the grievance
involves his/her assigned department. Staff support to the Committee during the
hearing will be provided by Human Resources Department staff.

Before each Grievance Committee, the Labor Relations Administrator and the Union
President will either mutually agree upon one of the names, or the parties will take
turns striking names and the final name will be selected. Labor Relations staff will
then schedule the Grievance Committee meeting.

The Grievance Committee shall, within 10 calendar days of receipt of the appeal,
schedule a hearing regarding the grievance at which the Grievant shall be afforded
the opportunity to fully present his position and to be represented. A Grievance
Committee meeting shall be held within 60 calendar days of receipt of the appeal.
The Grievance Committee shall, within 10 calendar days of the conclusion of the
hearing, make advisory recommendation on the grievance and submit it to the City
Manager for final determination for those employees who have elected to use this
procedure instead of arbitration.

The Grievance Committee shall submit findings and advisory recommendation(s) to
the City Manager. The City Manager shall make the final determination of the
grievance and submit it in writing to the Grievant and his designated representative.

b. In lieu of such hearing, the Grievant and the Union may jointly invoke the following
procedure by submitting written notice to the Labor Relations Division within 14
calendar days of having received the Step II response. If the Grievant and the Union
so elects in writing within the above time limit, in lieu of such Grievance Committee
hearing, the grievance may be reviewed by an arbitrator.

The parties, or their designated representatives, shall agree on an arbitrator, and if
they are unable to agree on an arbitrator within a reasonable time, either party may
request the Federal Mediation and Conciliation Service to submit to them a list of 7
arbitrators who have had experience in the public sector. The parties shall, within
10 calendar days of the receipt of said list, select the arbitrator by alternately striking
names from said list until one name remains. Such person shall then become the


arbitrator. The arbitrator so selected shall hold a hearing as expeditiously as possible
at a time and place convenient to the parties, and shall be bound by the following:

i. The arbitrator shall neither add to, detract from nor modify the language of the
Memorandum or of departmental rules and regulations in considering any issue
properly before him/her.

ii. The arbitrator shall expressly confine him/herself to the precise issues submitted
to him/her and shall have no authority to consider any other issue not so
submitted to him/her.

iii. The arbitrator shall be bound by applicable State and City Law.

The arbitrator shall submit findings and advisory recommendations to the Grievant
and the City Manager, or their designated representatives. The cost of the arbitrator
and any other mutually incurred costs shall be borne equally by the parties. The City
Manager shall make the final determination of the grievance and submit it in writing
to the Grievant and his designated representative.

D. Union Grievance

The Union may, in its own name, file a grievance that alleges violation by the City of the
rights accorded to the Union or unit employee by the specific terms of this Memorandum.
The Union shall file such grievance at Step 3 of the Procedure.

E. Group Grievance

When more than one unit member claims the same violation of the same rights allegedly
accorded by this Memorandum, and such claims arise at substantially the same time
and out of the same circumstances, a single group grievance may be filed in the name
of all such members. Such group grievances shall be filed at the Step of this Procedure
which provides the lowest level of common supervision having authority over all named
Grievant’s. Each unit member that is a party Grievant must be named and must sign
such group grievance.

F. Time Limits

If the City fails to answer a grievance within the time limits specified in Section 2-1 C, it
shall be deemed to have been denied and may be appealed to the next step under the
Article. If the Grievant or the Union fail to comply with said time limits, the grievance
shall be deemed to have been withdrawn without prejudice. The parties may extend
time limits by mutual written agreement in advance.

G. Notice to Union of Grievance Resolution

The City will put the Union on notice of proposed final resolutions of grievances where
the Union has not been designated as the Grievant’s representative for the purpose of
allowing the Union to ascertain that a final resolution will not be contrary to the terms of
this Memorandum.

The City will ensure that a copy of every M.O.U. grievance filed by a unit member,
including the response from management, is forwarded to the Union at each step of the
process.

H. The City will not discriminate or retaliate against employees because of their exercise of
rights granted by this Article.

I. Regular full-time and regular part-time employees are covered by this grievance
procedure.

J. Employer grievances, should they occur as a result of Official Union activities or actions,
including the failure to act as required under this agreement, will be presented directly
to the Union president or any officer of the Union within 14 calendar days of the
occurrence prompting the grievance. The President, or designee, shall in each case
provide a written answer within 14 calendar days from receipt of the grievance.
Unresolved employer grievances may be submitted to arbitration pursuant to Step 3
herein, provided that the employer shall bear the costs of the services of the arbitrator.

K. Municipal Court

It is understood concerning the administration of this grievance procedure in the
Municipal Court, specifically Steps 2 and 3 that the designated "Department Head" is
the Executive Court Administrator, and the "City Manager's Office" or "City Manager"
shall mean the Presiding Judge, or his designee as provided in the procedure.

L. The City will be responsible for notifying the Grievant of any grievance meeting by work
and personal email (if available in eCHRIS), to include date, time, and place of any
grievance committee hearing. A copy will be sent to the Union by email to
officestaff@afscme2960.org. If a City representative or if the Grievant does not appear
at the Grievance Committee hearing, the party not appearing shall lose the grievance.

M. Arbitration

1. Independent Arbitrator:

Any unit member who is a classified employee having completed the prescribed
probationary period who has received a disciplinary demotion, suspension, or
discharge, and has a right to appeal that disciplinary action pursuant to the Personnel
Rules, may under the provisions of this article request the Civil Service Board appoint
as a hearing officer an independent arbitrator selected pursuant to the procedures
described in Section 3 below.

2. Appeal:

The Union, on behalf of the member, may request the selection of an independent
arbitrator as the hearing officer for a Civil Service Board appeal of a disciplinary
action. Such request must be made within 14 calendar days after the date of service
of notice of the order of suspension, demotion, or dismissal on him personally, or 21

calendar days from the date of mailing by certified mail the notice of the order of
suspension, demotion or dismissal. The request must be in writing and must state
specific allegations in the discipline notice with which the employee disagrees. The
request must be personally delivered to the Board or deposited in the United States
mail, certified return receipt requested, postage prepaid, addressed to the office of
the Civil Service Board, within the above-stated time.
The Union on behalf of the employee will also immediately thereafter file copies
thereof with the complainant department head and the City Attorney. At the time the
Union files the request for hearing, it shall set forth whether the hearing will be public
or private.

3. Selection of Arbitrator:

Once an independent arbitrator is requested for a hearing, the Labor Relations
Administrator or his designated representative on behalf of the City and the Union
president or his designated representative on behalf of the member will agree on an
independent arbitrator within 10 calendar days after approval and appointment by
the Board of the appeal request. If an agreement on an independent arbitrator
cannot be reached within said 10 calendar days, either party may request that the
Federal Mediation and Conciliation Service (FMCS) or the American Arbitration
Association (AAA) provide a list with the names of 7 arbitrators with public sector
experience. In requesting such lists, the parties will stipulate that arbitrators should
be from within Arizona.

The parties will, within 7 calendar days of the receipt of the list, select the arbitrator
by striking names alternately until one name remains. The remaining name will be
designated as the independent arbitrator appointed by the Civil Service Board as the
hearing officer for the appeal. The parties will jointly communicate with the chosen
arbitrator to advise him of the appointment.

In the event that the chosen arbitrator is unable to accept the appointment as hearing
officer, the parties will either select another independent arbitrator from a new list in
the same manner as described above, or if mutually agreeable select another
arbitrator from the original list. The independent arbitrator chosen will be designated
as the hearing officer appointed by the Civil Service Board for the appeal.

4. Time for Hearing:

When possible, the hearing date will be set within 30 calendar days from the request.
Delays may be granted by mutual agreement of the parties. However, any such
delay occurring at the request of the Union, will automatically be excluded from any
calculations of back pay to the employees, if any, as determined by the Civil Service
Board.

5. Hearing Procedures:

The hearing procedures will be the same as the procedures set forth in Rule 22d,
Personnel Rules of the City of Phoenix. In the conduct of the hearing, the hearing
officer will not be bound by the technical rules of evidence, nor will informality in any

of the proceedings or in the manner of taking testimony invalidate any order,
decision, rule or regulation made or approved by the Civil Service Board.

6. Witnesses:

An employee appellant, or an employee subpoenaed as a witness, will be granted a
leave of absence from his/her regularly assigned duties during his/her regularly
assigned work hours without loss of pay for the time.

At the request of either party, the arbitrator will order that any witness who will testify
during the hearing be excluded from the hearing room until such time as they testify.
The City and the Union may exclude from the operation of this provision one
representative each of the City and the local Union.

7. Proposed Findings: Objections to Report:

Either party may file with the hearing officer written proposed findings of fact and
conclusions within 7 calendar days of the conclusion of the hearing. A copy of such
proposed findings and conclusions will be served on the other party at the same time
as filing with the hearing officer.

No later than 2 calendar days before the Civil Service Board meeting where the
appeal has been scheduled for hearing either party may file with the Civil Service
Board written objections to the hearing officer’s report. A copy of such objections will
be served on the other party at the same time as filing with the Civil Service Board.
No post-hearing evidence will be submitted.

8. Requirements:

The independent arbitrator selected by the parties pursuant to this article will be
bound by the following:

The independent arbitrator will neither add to, detract from, nor modify the language
of this Memorandum of Understanding.

The independent arbitrator will be expressly confined to the precise issues submitted
and will have no authority to consider any other issue.

The independent arbitrator will be bound by applicable Federal, State, and City laws.

9. Report:

Within 2 weeks of the conclusion of the hearing, the hearing officer/arbitrator will
forward all records and his report containing a statement of the findings of fact,
conclusions, and recommendations concerning the appeal to the Civil Service Board
and send a copy of the report to the parties. The hearing officer/arbitrator may
recommend to the Civil Service Board, the discipline be upheld or modified, or
rescinded pursuant to Personnel Rule 22 (e).


10. Costs:

The cost of the independent arbitrator and other costs related to obtaining said
arbitrator will be borne equally by the parties. Each party will be responsible for its
own costs incurred in the hearing process, including but not limited to costs for legal
services, service of subpoenas, and expert witnesses.

11. Civil Service Board:

It is expressly understood that this article will not impinge on the powers and duties
of the Civil Service Board as provided for in Section 3 of Chapter XXV, Phoenix City
Charter and Rule 22, Personnel Rules of the City of Phoenix.

12. Representation:

The parties agree that for the purpose of this article, the City will be represented by
the Labor Relations Administrator for the City of Phoenix or his designee and the
member will be represented by the President of AFSCME Local 2960 or his
designee.


Section 2-2: Labor-Management Committee
It is understood by the parties that the benefits granted by this Article shall not be interpreted
or applied as requiring the employer to count as time worked, any hours or fractions of hours
spent outside the employee's work shift in pursuit of benefits provided by this Article. The
employer shall count as time worked any hours or fractions of hours spent within the
employee's regular work shift in pursuit of benefits provided by this Article.

There shall be a Labor-Management Committee consisting of representatives of the Union
and representatives of the City. The purpose of the Committee is to facilitate improved
labor-management relationships by providing an informal forum for the free discussion of
mutual concerns and to attempt to resolve problems brought to its attention. If requested
by one of the parties FMCS will be invited to attend.

Topics for discussion may be established and agreed to in good faith by both parties at the
beginning of each contract year and throughout the contract period.

Unit 3 will be involved in a RBO/Labor-Management Process in the Fire Department. The
Committee shall meet monthly or at other mutually scheduled times. For Fire Department
Sections in which Unit 3 members are the majority of employees (i.e., Dispatch &
Deployment, Fire Prevention), those Sections shall establish a Fire Department Labor
Management Committee consisting of the Section Head and Union Stewards within that
Section. The purpose of this Fire Department Labor Management committee is to enhance
service delivery models and address public safety employee-related issues. The Fire
Department Labor Management process is done through the facilitation and open
discussion of mutual concerns and problems which may include: implementation of major
department programs and/or substantial modifications of existing major programs that have
a significant impact on service delivery or work schedules. The Fire Department Labor

Management Committee shall meet at least annually at mutually scheduled times, and at
other mutually agreed upon times as necessary. Representatives of the Union on the
Committee shall not lose pay or benefits for meetings mutually scheduled during their duty
time.

The parties will have monthly discussions on new city and departmental policies,
procedures, Personnel rules, etc.

The members shall, upon request for a meeting, provide the Chairman with proposed
agenda items and the Chairman shall provide the members with the meeting agenda in
advance of the meeting.

Based upon mutually agreed upon frequency, departments and the City will schedule
regular Labor Management meetings with union leadership to ensure productive
communications on items such as: department policy changes; the outsourcing of services
currently performed by unit members which could directly result in a reduction in the number
of permanent Unit positions (“contracting out”); and Union participation on City Selection
processes.

Any signed/dated written Labor/Management agreements with the signatures of the parties
and the Chairman will be binding on the parties for the remaining term of the MOU.

Representatives of the Union on the Committee who are employees shall not lose pay or
benefits for meetings mutually scheduled during their duty time up to a maximum of 4 hours
per employee per meeting.

Clarification on defining the hours for shift differential and how it is applied across
departments with Unit 3 employees will be discussed in Labor Management committee
meetings.


Section 2-3: Health and Safety Committee
It is understood by the parties that the benefits granted by this Article shall not be interpreted
or applied as requiring the employer to count as time worked, any hours or fractions of hours
spent outside the employee's work shift in pursuit of benefits provided by this Article. The
employer shall count as time worked any hours or fractions of hours spent within the
employee's regular work shift in pursuit of benefits provided by this Article.

The City will continue to undertake all reasonable efforts to provide for employee health and
safety in accordance with the State's Occupational Safety and Health law. Supervisors and
employees are committed to working together to ensure a healthy and safe work
environment.

A Unit employee may file, without fear of discipline, retaliation or discrimination, a grievance
when in his best judgment; the City has failed to comply with specific safety and health
standards promulgated by local, state and federal regulations. The City will continue its
practice of providing personal protective safety equipment to employees to protect them
from recognized safety and health hazards.

In order to facilitate this policy, a joint committee entitled, "Health and Safety Committee"
shall be established. This Committee shall be composed of 2 unit members appointed by
the Union and 2 City representatives as designated by the City Manager. The chairpersons
shall rotate among the members.

The Committee shall meet quarterly at mutually scheduled times to consider on-the-job
safety matters referred to it by the existing departmental safety committees and safety
officers, or otherwise coming to its attention, and shall advise Department Heads and the
City Manager concerning on-the-job safety and health matters.

All written recommendations of the Committee shall be submitted to the Department Head
concerned and to the City Manager.

In the discharge of its function, the Committee shall be guided by the applicable regulations
of the State's OSHA agency, and the City's existing practices and rules relating to safety
and health, and formulate suggested changes.

The Union may review and suggest improvements to existing City building evacuation plans
and the City Safety Program.

Employee members of the Committee shall not lose pay or benefits for meetings mutually
scheduled during their duty time up to a maximum of 4 hours per employee per meeting.




ARTICLE 3: Compensation/Wages
Various sections of this MOU contain a form of compensation, wages, or benefits that have
been negotiated in good faith and may or may not provide a direct payment of wages or
other benefit to each member. Those forms of compensation, wages, or benefits that do
not provide a direct payment to each unit member have been negotiated in place of a direct
payment and costed as part of the overall economic package. Examples include: life
insurance, long term disability insurance, leave payouts, etc.


Section 3-1: Wages
A. The economic value of ongoing total compensation increases will equal 4.5%. This will
be paid as follows:

1. A 5.24% reasonable base wage increase, effective the first full pay period in July
2023 2024.
2. Additional uniform allowance (See Sec. 5-6). If the term of the MOU is longer than
one year then a reasonable base wage increase effective in the first full pay period
of July in subsequent years of the MOU.
3. A change to the Employee Development Fund benefits (See Sec. 5-7).

B. Additionally, Unit 3 employees will receive a non-continuous payment of $2,776.00 for
each full-time employee or $1,111.00 for each part-time employee to be paid out on the
first full pay period in August of 2023.

The City will evaluate the American Rescue Plan Act and will provide a (non-
specified) percentage of premium pay as allowed by the legislation and deemed
appropriate by the City Council, balancing the needs of the community and
employees in their development of a strategic plan for the ARPA funds. The strategic
plan will follow guidelines provided by the Department of Treasury. This language will
expire at the conclusion of the 2021-2023 MOU.

C. It is understood that for implementation purposes, the practice of rounding of fractional
cents shall be done in accordance with accepted mathematical and accounting
principles.

D. Notwithstanding the rates of pay set forth in any appendix or attachment to the
agreement for reference, the term "pay schedule" shall mean the schedule computed
and published by the Human Resources Department for payroll purposes pursuant to
Council action in the pay and compensation ordinance.

E. Productivity Enhancement Pay

In recognition of dedicated service and overall performance, the City agrees to
implement the following Productivity pay formula for unit members:

1. a) Pay Benefits for those unit employees receiving payments during the prior fiscal
year:

On July 10, 2023 (paid July 28, 2023), and November 13, 2023 (paid December 1,
2023), unit employees who have completed at least six years (6) but no more than
up to 19 years of continuous full-time service and who meet the additional
qualifications specified in this section shall qualify for $100 for the completion of each
year of continuous full-time service in excess of 5 years, up to an annual maximum
of $2,800 at the completion of 19 years of continuous full time service.

On July 10, 2023 (paid July 28, 2023), and November 13, 2023 (paid December 1,
2023), unit employees who have completed 20 years or more of continuous full-time
service and who meet the additional qualifications specified in this section shall
qualify for $125 for the completion of each year of continuous full time service in
excess of five years, up to an annual maximum of $6,000 at the completion of 29
years of continuous full time service.

b) Pay Benefits for those unit employees receiving their first payment on or after July
1, 2014:

Effective the first paycheck in July (same qualifying date as semi-annual payments)
and the first paycheck in January (same qualifying date as semi- annual) payments,

unit members who have completed at least six years (6) but no more than up to 19
years of continuous full time service and who meet the additional qualifications
specified in this section shall qualify for $100, prorated and included each pay period
in the qualifying unit employee’s regular paycheck, for the completion of each year
of continuous full time service in excess of 5 years, up to an annual maximum of
$2,800 at the completion of 19 years of continuous full time service.

Effective the first paycheck in July (same qualifying date as semi-annual payments)
and the first paycheck in January (same qualifying date as semi- annual payments),
unit employees who have completed 20 years or more of continuous full-time service
and who meet the additional qualifications specified in this section shall qualify for
$125, prorated and included each pay period in the qualifying unit employee’s regular
paycheck, for the completion of each year of continuous full time service in excess
of five years, up to an annual maximum of $6,000 at the completion of 29 years of
continuous full time service.

2. Qualifications:

a) An employee must have completed at least one year of continuous full-time
service at the top step in his pay range. Qualifications for Productivity
Enhancement pay are made in the base class and will not be affected by
movement into or out of assignment positions. Productivity Enhancement pay
will not be affected by movements to positions within the same pay range.

When a position is reclassified to a higher classification, or when a classification
is assigned to a higher pay range, incumbents who are receiving Productivity
Enhancement pay shall be moved to that step of the new range which
corresponds the closest to their combined base pay and previous Productivity
Enhancement pay amount (incumbent’s annualized payment, and which does not
result in a decrease from that amount. The placement in the new range will be
limited to the maximum step in the range. If the reclassification or pay range
change only results in a maximum possible one-range increase, and the
incumbent is receiving Productivity Enhancement pay, the employee will be
moved to the top step and continue to be eligible for Productivity Enhancement
pay.

b) An employee must have completed 6 years of continuous full-time service.

c) An employee must have achieved the overall performance rating of “Met” on his
latest performance evaluation on file at the time of the qualifying date.

d) An employee must be on full time active status. Employees on industrial leave
shall qualify for this payment for only the first year of the industrial leave.
However, the entire period of industrial leave shall qualify as continuous service
when the employee returns to active employment.

e) For those employees who are otherwise eligible for Productivity Enhancement
pay, an employee who receives a below “meets standards” evaluation shall
receive another evaluation within 90 days to 120 days, and if that evaluation is

“meets standards” or better, he will be eligible to receive the next scheduled
Productivity Enhancement payment.

3. Terms of Payment:

a) Payments will be made within 30 days of the qualifying date.

b) Employees receiving semi-annual payment, who separate from City employment
after the qualifying date, but prior to the payment day, shall receive the payment
in their termination check.

F. Linguistic Pay

This provision is written to provide guidelines for paying Unit 3 members who are
authorized, certified, and required by management to utilize a language other than
English to conduct official City business.

1. Pay Benefits:

A unit member who meets the linguistic skills qualification as determined by a
management review panel and becomes certified shall be paid a premium of $75 per
month.

G. Unit 3 employees who receive an overall “Met” on their performance evaluation and are
eligible for merit shall receive it in accordance with the pay plan.

H. The Union President may bring recommendations for Special Merit Increases to a
Department Head for consideration on behalf of unit employees.

I. During the term of this MOU the City will provide an annual budget presentation to the
AFSCME Local 2960 Board. This presentation will be scheduled within 30 days of the
final budget being presented to Council.


Section 3-2: Overtime
A. Overtime is defined as time assigned and worked beyond the regularly scheduled work
week or daily work shift; it being understood that overtime for all unit members who
normally work a daily work shift of 8 consecutive hours, including a paid meal period on
the job, is defined as time assigned and worked in excess of 40 hours in a 7 day work
period or 8 hours per daily shift including paid meal breaks.

Overtime for unit members assigned to a 4/10 work week schedule is defined as time
assigned and worked beyond the regularly scheduled 10 hours per shift or 40 hours per
week.

There shall be a minimum of 12 hours off between shifts for unit members working a
4/10 and 5/8 schedules. If this is not possible, the employee shall receive overtime


compensation at their regular rate of pay for each full hour, or fraction of hour, worked
within the described 12 hour period for a 4/10 or 5/8 schedule.

This language only applies to employees who work 2 full shifts. A shift holdover is
considered a continuation of the regular shift. Employees cannot receive overtime
compensation and 12-hour rule for the same hours worked (i.e., no pyramiding). If an
employee works less than a full shift either before or after his/her regular shift, the 12
hour rule does not apply. See Appendix E for examples.

B. Duly authorized paid leave time shall be considered as time worked for the purposes of
calculating premium overtime pay during the regularly scheduled work week (but not
daily workshift).

C. Overtime work shall be compensated at 1 ½ times the regular rate, or compensatory
time at 1 ½ times up to a maximum accumulation of 300 hours of compensatory time,
exclusive of any premium or bonus pay. Authorized overtime hours worked in excess
of 300 hours shall be paid in cash. There shall be no compounding or pyramiding of
overtime pay with regular or premium pay.

Requests for use of compensatory time shall be subject to approval of supervision based
upon operational and scheduling factors. Guidelines for administration of compensatory
time or cash payment of overtime are contained in this Memorandum of Understanding
in Attachment "D."

A unit member may convert accumulated compensatory time credits to cash, up to a
maximum of 120 hours in no more than two, 60 hour increments, by notifying the
Department payroll staff in writing of such intent no later than November 1 (payment will
be made on or before December 15) and no later than July 31 (payment will be made
on or before August 31).

D. Call-Out Pay

An employee shall have a minimum of 3 hours pay at overtime rates when called out for
work after leaving City facilities at a time other than his regularly assigned shift, or when
he is called out for overtime work while on stand-by pay.

Overtime for this call-out shall begin when employees report to the place where they are
instructed to report and shall terminate 45 minutes after being relieved from duty. This
45 minutes travel time shall be included in the minimum guarantee and shall be paid
only if the total work and allowed travel time exceed the minimum. Where employees
are assigned take-home transportation, they will not be allowed the 45 minutes travel
time. Travel time shall not apply when the employee is working on overtime which was
planned in advance. An employee requested to report early, before the normal starting
time of the shift, shall not be eligible for travel time, but would qualify for overtime for the
extra hours.

Provisions of this section shall be interpreted in a manner which complies with the Fair
Labor Standards Act.


At times when employees are required to work scheduled overtime, they will receive a
minimum of three hours, at 1 1/2, providing said overtime is not immediately preceding
or following his regular work hours.

Remote Access Support
Employees called to perform work by remote access, such as VPN, shall receive a

minimum of 30 minutes pay at the overtime rate or the actual amount of time expended,
whichever is greater. The employee will be paid at the overtime rate in quarter hour
increments for each remote access support response after the initial response. Calls
placed closer than 30 minutes shall be treated as a single event and subject to the actual
time worked or minimum payment.

Telephone Support
Employees called to perform work by means of telephone support shall receive 30
minutes pay at the overtime rate or the actual amount of time expended whichever is
greater. The employee will be paid at the overtime rate in quarter hour increments for
each telephone support response after the initial response. Calls placed closer than 30
minutes shall be treated as a single event and subject to the actual time worked or
minimum payment.

E. Cash compensation for all overtime will be at 1 1/2 times the regular rate after the first 7
minutes assigned and worked beyond the end of an employee's regularly scheduled
shift, calculated to the nearest quarter hour. There shall be no compounding or
pyramiding of overtime pay with other regular or premium pay except as required under
Fair Labor Standards Act.

F. Off Duty Physician Appointments

When, at the direction of the immediate non-unit supervisor, unit members being treated
by the authorized and designated City physician at times they are not scheduled to be
on duty nor are on paid leave or disability benefit status, shall be entitled to overtime
compensation in accordance with Article 3 hereof. This compensation shall be at a
minimum of one hour or based on actual check-in and check-out time recorded by health
center staff.

G. Overtime shall be worked and shall be allowed if assigned by the non-unit supervisor or
other authorized representative of the City. The City shall endeavor to be equitable in
the distribution of voluntary overtime amongst qualified employees or crews of
employees within the same classification, function, work location, and shift. Seniority
may be used as a factor in determining the assignment of overtime work. Other factors
include work history, skill level, assigned equipment, etc. The City will make available
to the Union, upon request, reports of overtime worked by unit members on a quarterly
basis. Overtime shall be voluntary, except however, the City reserves the right to assign
overtime in the event insufficient employees volunteer, or to avoid inadequate staffing,
or to insure timely service delivery, or to conduct mandatory training.

When a unit member is off duty or on leave and is contacted by telephone by his
supervisor for purposes other than callout or a supervisor approves of the making or

receiving of the call, the unit member will be paid at time and one-half his regular rate of
pay for each quarter hour calculated to the nearest quarter hour (over 7 minutes goes
to the next quarter hour). There will be no compensation for calls under 7 minutes.

A unit member has the option of donating accrued vacation or compensatory time to
another City employee in accordance with Administrative Regulation 2.144.


Section 3-3: Out-of-Class Pay

A unit member who is temporarily required to serve in a regular authorized position in a
higher classification shall be compensated at a higher rate of pay in accordance with the
following:

A. To be eligible for the additional compensation, the unit member must first accumulate
10 regular working shifts of assignment in the higher class within any 24 month period;
satisfactory performance during a previous appointment to the higher class will be
credited to the qualifying period. The days of out-of-class assignment need not
necessarily be consecutive. Once this qualification is satisfied, no additional re-
qualification will be required. The unit member must be specifically designated in writing
to perform out-of-class duties.

B. Temporary assignments out-of-class shall be recorded only in full shift units. A unit
employee working out-of-class for 5 hours work for a 10 hour shift and 4 hours work for
an 8 hour shift shall be credited with working out-of-class for the entire shift. No
out-of-class credit shall be given for out-of-class work of less than 5 hours for a 10 hour
shift and 4 hours work for an 8 hour shift.

C. To qualify for out-of-class pay, a unit member must be assuming substantially the full
range of duties and responsibilities of the higher level position. Out-of-class pay is not
authorized, for example, if the organization of a work unit is such that each unit member
carries on his normal duties during the temporary absence of a supervisor, without a
need for the direction which the supervisor would provide on a longer term basis.

D. 1. Time worked in a higher class shall not earn credits toward the completion of
probationary requirements in the higher class.

2. When authorized, time worked out-of-class may earn experience only credit toward
completion of experience requirements in lieu of existing experience requirements
for promotion to those classifications where such out-of-class work was performed
in a certified position.

E. A unit member who has qualified under these provisions shall be compensated at the
minimum rate established for the higher class for each completed work shift served in
the higher class. In the event of overlapping salary ranges, a one-step differential shall
be paid for out-of-class assignments. The higher rate of pay shall be used in computing
overtime when authorized overtime is served in out-of-class work assignments; the
overtime rate shall be the rate established by the overtime regulations that apply to the
higher rank.


F. The City shall not make out-of-class assignments pursuant to this Article in an
arbitrary and capricious manner.


Section 3-4: Sick Leave Cash Out Formula
A unit member who has accumulated a minimum of 750 qualifying hours or more of accrued
and unused sick leave at the time of a duty related retirement shall be paid an amount of
compensation equal to 25% of his base hourly rate for all hours in excess of 250 hours.

Additional language of this Section 3-4 is contained in Attachments B and C.


Section 3-5: Shift Differential Pay
Unit members shall receive a reasonable increase to the $.60 per hour in addition to their
hourly rate of pay when working a night shift which ends at or after 10:00 p.m. (9:00 p.m. in
the Library Division) and before midnight, and a reasonable increase to the $.80 per hour
in addition to their hourly rate of pay when working a night shift which includes work during
the period after midnight to 3:00 a.m. Shift differential shall continue be paid at the rate of
the regular shift for any additional hours worked following the regular shift.

Employees shall receive night shift pay differential only for hours scheduled and worked,
and not while on paid leave time. If an employee works a 2nd or 3rd shift for 6 hours or
more, they will receive a shift differential.

Employees participating in a 4/10 work schedule shall receive a reasonable increase to the
$.60 per hour in addition to their hourly rate of pay when working a night shift which ends
between 10:00 p.m. and 3:00 a.m., inclusive; and a reasonable increase to the $.80 per
hour in addition to their hourly rate of pay when working a regular night shift which ends
after 3:00 a.m.

A Unit member shall receive a reasonable increase to the 10 cents per hour in addition to
his base hourly rate of pay and any other shift differential or any other premium pay he may
be receiving for working a weekend shift. A designated weekend shift is defined as any
shift that starts on or after 2 PM on Friday and continuing through any shift that starts on or
before, but not after 11:59 PM on Sunday.

A Unit member who is called out and works between 2:00 PM on Friday and 11:59 PM on
Sunday will be paid weekend shift differential for all hours worked at the rate specified in
this article.


Section 3-6: Stand-By Pay
When a unit member is required to be available for immediate emergency call-back at times
when the member is not otherwise on duty, the member shall be compensated for such
stand-by hours at $3.00 per hour. Members serving in stand-by assignments shall be
subject to contact requirements as provided for by the Department Head.
Section 3-7: Show-up Time
Except in emergencies, an employee who is scheduled to report for work, has not been
notified to the contrary, and presents himself for work as scheduled, shall be paid for at
least 4 hours at the hourly or applicable rate of pay. If work on the employee's regular job
is not available for reasons beyond his control, the City may, at the City's discretion, assign
the employee substitute work.

Employees who start work and are later compelled to stop because of inclement weather
or other conditions beyond their control shall be paid for the hours they work, but they shall
be paid for not less than 4 hours at the straight time rate.

Employees released hereunder prior to the end of their regular shift may be required to
stand-by and keep themselves available for immediate call-back during the balance of their
regular shift (for which time they shall be entitled to stand-by pay under Article 3, section 3-
6, "STAND-BY PAY" hereof). An employee may request the use of any accrued leave time,
exclusive of sick leave, to cover the balance of his regular scheduled work shift. Employees
called back to work shall be entitled to their hourly rate of pay for the balance of their
regularly scheduled shift.


Section 3-8: Jury Duty Pay

Pursuant to A.R. 2.24, as amended, a unit member called for jury duty or subpoenaed by a
court as a witness shall be granted a leave of absence from municipal duties without loss
of pay for the time actually required for such service and may retain jury or witness pay,
except where such testimony or witness duty is the result of a unit member's official duties
as a City employee.

To be eligible for paid leave for jury or witness duty, an employee must present verification
of his call to jury duty or witness duty.

Paid witness leave shall not be allowed when the unit member is the defendant, plaintiff or
voluntary character witness in a court action.

Subject to operational and scheduling needs, unit members whose regular work shift is
worked after 5 p.m. and prior to 8 a.m. may be allowed by management to be assigned to
the day shift during the period of jury duty service. The member will be responsible to notify
their supervisor as soon as they are notified for jury duty by a court.

Call Out Pay for Court Time:

When, as a result of his official duties, a Unit member is required to appear as a witness at
a time that the employee is not otherwise on duty, the employee will receive a minimum of
3 hours pay at 1 ½ his regular rate of pay, except that an employee shall not be eligible for
additional compensation during that 3 hour period.


Court Time Stand-By:

When a Police Department Assistant, Crime Scene Specialist, or Commercial Vehicle
Inspector receives a subpoena or other notice requiring him to stand-by to appear in court
to testify concerning the performance of his official duties at a time other than his regularly
scheduled shift, he shall be compensated the greater of either $100 per day for each day
the subject court proceeding is in session and the Unit member is subject to call, or in
accordance with the current provisions of the Fair Labor Standards Act for the term of this
agreement or for so long as the Act is applicable.

Subject to operational and scheduling needs, full-time Unit 3 employees whose non-
traditional work schedules include N-days may be allowed by management to be provided
an alternate N-day during the pay week for hourly employees (when the date of jury service
falls on the employee’s regularly scheduled N-day).


Section 3-9: Deferred Compensation Program
The City shall contribute an additional reasonable increase 0.75% of each Unit employee’s
monthly base wages for a total of 2.36% TBD to the City Deferred Compensation Plan.


Section 3-10: Compensation for Approved Training

Any Communication Dispatcher assigned to the Aviation or Fire Departments and Police
Communications Operator who is selected by their Department to conduct department
approved field training will be paid a one-step differential or a minimum of 3%, whichever is
higher, for those hours actually spent training other staff members.




ARTICLE 4: Hours of Work/Working Conditions

Section 4-1: Hours of Work

A. This Article is intended to define the normal hours of work and to provide the basis for
calculation and payment of overtime pursuant to Article 3, section 3-2. Unit members
may sign individual statements waiving the provisions of this section concerning
consecutive days. Signed waivers shall continue in effect per M.O.U. year, unless there
is an emergency of long-term duration affecting the employee. In which case, the
employee will give the City at least ten calendar days notice in order to revoke the
waiver.

Flextime- The City, in collaboration with the Union, may experiment with flextime
schedules when all the following conditions are met:

a. Approval of Department Head

b. Approval of Union President
c. Mutually agreed schedule between Unit Member and Supervisor
d. Signed waiver

The regular work day and regular work week shall consist of 5 consecutive days of 8
hours or 4 consecutive days of 10 hours of work excluding unpaid meal periods in a 7
calendar day pre-established work period, except in those departments performing
normal services regularly on Saturday and/or Sunday, with the following exceptions:

1. To the extent that Library schedules do not conform to the above provision, it is not
intended nor shall this section change such scheduling practices in the Library
Division.

2. The shift schedule for unit members in the Fire Dispatch Operation shall be subject to
change during the term of this Memorandum, when such is conducive to efficient
operations in the judgment of department management. The Union shall be advised
of such changes in advance in the Labor-Management Committee (Article 2, section
2-2).

3. Exceptions to this Section may be made for Detention Officers in the Police
Department.


4. The City and Union will discuss aligning the definition of the start date of the shift in
Labor-Management meetings.

B. Regular work schedules showing the employees' shifts, work days, and hours shall be
posted where accessible to employees.

C. Except for emergency situations, permanent regular work schedules shall not be
changed without notice of at least 14 calendar days to the affected employee(s). Full-
time unit members shall be given notice of at least 14 calendar days when there is a
change in their permanent work location. Excluding employees of Parks or City Clerk,
part-time employees who have one permanent work location shall be given notice of at
least 14 calendar days when there is a change in their permanent work location.
"Emergency" hereunder shall mean unforeseen operational circumstances.

When used in the context of this article, operational circumstances will be defined as
service demands or other required actions performed to accomplish the mission of the
department. These actions may be routine (anticipated) or emergency (unanticipated).
For routine operational actions, 14 calendar days notice will be given to change
permanent regular work schedules. For emergency operational actions, unit members
will be provided as much advance notice and information as the situation will allow.

When changes are to be made by the City on a permanent basis for other than
emergency reasons, or where new permanent schedules are to be adopted, the City will
notify the Union of such changes or new schedules within 7 calendar days notice.



Employees may request to be changed to another work schedule, and when a position
on such schedule becomes vacant and available, shall be so reassigned on a seniority
preferred basis when qualifications and experience are deemed to be equal by the City.
(See Article 4, section 4-4 Seniority)

D. Employees engaged in continuous operations are defined as being any employee or
group of employees engaged in an operation for which there is regularly scheduled
employment for 24 hours a day, 7 days a week.

The work week for employees engaged in continuous operations shall consist of 5
consecutive days of 8 hours of work or 4 consecutive days of 10 hours of work, excluding
unpaid meal periods. This provision shall not apply to relief positions.

E. Unit 3 employees' regularly scheduled workday will be determined by the actual calendar
date that they start their shift.


Section 4-2: Rest and Lunch Periods
A. Scheduled work shifts shall include meal periods to be observed as follows:

5 DAY WORK WEEK MEAL PERIOD
8 hours 30 minutes on the job, paid at straight time
8-1/2 hours 30 minutes, unpaid
9 hours 60 minutes, unpaid


4 DAY WORK WEEK MEAL PERIOD
10 hours 30 minutes on the job, paid at straight time
10-1/2 hours 30 minutes, unpaid
11 hours 60 minutes, unpaid

Schedules for Police Assistants and Police Aides, in the Police Department shall include
a paid straight-time meal period of 1/2 hour on the job.

Two (2) paid non-work periods of 15 minutes during the above scheduled work shifts
shall be permitted to promote the health, safety and efficiency of employees on the job.

A unit member may request a flextime schedule. If work demands preclude a unit
member from taking an unpaid lunch period, they will receive compensatory time at 1 ½
x for the missed meal period, provided they have received prior authorization from their
supervisor for working through the lunch period and they have worked more than 40
hours that week. When a Unit member does not receive a paid meal period, the meal
period shall be uninterrupted and duty-free. For paid straight-time meal periods of 1/2
hour, the intent is for the employee to have a break from their work station during this
period, but the employee must be available for immediate call-back to work when
necessary. When work demands permit, with a supervisor’s approval, a Unit employee
may combine their 30 minute meal period with one of their 15 minute rest periods to
achieve a 45 minute meal period. This paid leave time counts as hours worked.

B. Activities of employees during above non-work periods shall not be subject to any
unreasonable restrictions.

C. When a Unit member works overtime of 2 hours or more in addition to their daily work
shift, they shall be entitled to an additional 15 minute break. Every additional 2 hours of
overtime will entitle an employee to an additional 15 minute break.

After 4 consecutive hours of overtime in addition to their daily work shift, a unit member
shall be entitled to a paid meal break of 30 minutes but in no event shall a unit member
be entitled to more than one such break for every 8 consecutive hours of overtime.


Section 4-3: Clean-up Time

Unit employees will be given time, in keeping with past practice, at the end of a normal daily
shift for personal clean-up. Such time is in addition to and exclusive of any time the City
requires be spent for maintaining equipment.

All departments shall provide field employees with the appropriate clean up kits/ materials,
upon request.

Employees shall be allowed reasonable time, as necessary, for personal cleanup prior to
the commencement of lunch and break periods.

The intent of the above provision has always been to allow field employees who need
personal clean-up prior to rest or lunch periods a reasonable amount of time to do so. Clean-
up material should be supplied on an as needed basis to field employees. If the field
supervisors and employees act reasonably in addressing the issue, everyone will have a
more healthy and safer work environment.


Section 4-4: Seniority

A. Seniority shall be by length of service within a class. If seniority within the class is not
determinative, then length of service with the City shall prevail.

B. Seniority shall be used as a factor consistent with established Civil Service procedures
and Personnel Rule 14 in choice of work assignments, vacation schedules, and in the
determination of lay-offs.




ARTICLE 5: Benefits

Section 5-1: Health Insurance

A. The City and Union agree to maintain the current 80/20 split for health insurance for both
single and family coverage. If there is a rate increase or decrease, the City shall pay
80% of the new monthly contribution and the employee will pay 20%.

B. The City agrees to the continuation of a Healthcare Taskforce for the purpose of studying
existing plans and to explore alternative plans. The Taskforce shall include
representatives from the City and a Local 2960 representative.

C. It is understood between the City and the Union that the City's monthly contributions will
not, under any circumstances, exceed the actual premium cost.

D. The City will maintain an Employee Assistance Program which will provide confidential
individual and family counseling to all unit members and their eligible dependents.
These services will be furnished by an independent contract agency to be chosen by the
City.

E. Employees in positions in classifications 320 and below will receive a health insurance
supplement allowance of $66.50 two (2) times a year to be paid in August and February.
Regular bargaining unit employees must be enrolled in current City Health Insurance
Program to receive this benefit.

F. All Unit 3 Police employees will be included in coverage of the Police Officers Assistance
Program.

G. The following chart reflects the MERP benefits for unit employees eligible to receive
MERP as determined on August 1, 2007. It is understood the MERP amounts listed are
not subject to modification through contract negotiations but may be increased by the
City.

Retiree with less than 5 years of active City credited service. $117 per month
Retiree with at least 5 years but less than 15 years of active City $135 per month
credited service.
Retiree with at least 15 years but less than 25 years of active $168 per month
City credited service.
Retiree with 25 or more years of active City credited service. $202 per month

H. An additional Medical Expense Reimbursement Plan (MERP) supplement of $100 will
be paid to unit employees who retire on or after July 1, 2007 and are within 15 years of
becoming retirement eligible as of August 1, 2007 and who choose the City’s family
coverage. This additional MERP amount will be paid until retirees reach age 65. Any
unit employee who retires after July 1, 2009, and is eligible to receive MERP, as
determined on August 1, 2007, will receive this additional MERP amount for either family
or single coverage until age 65. This credit is applied directly to the retiree’s premium
deduction.

The $150 monthly allowance for Post Employment Health Plan accounts (PEHP)
continues for all qualifying employees eligible to retire after August 1, 2022. (The date
of an individual's retirement eligibility was determined on August 1, 2007).The City of
Phoenix expanded the Post Employment Health Plan (PEHP) program in 2023 to

include City employees who are enrolled as a spouse/qualified domestic partner (QDP)
on another employee’s City medical plan, and who are otherwise eligible for PEHP.

I. In the event of the death of a unit member while on duty or while performing a job function
as determined by the City, the City will continue to pay the full monthly health insurance
premium for the spouse or domestic partner and all eligible dependents. Should the
surviving spouse or domestic partner remarry, the benefits of this provision may continue
through COBRA. The policy is retroactive to any reported and known In-Line-of-Duty
death of a Unit member from July 1, 2010 to June 30, 2019.

J. The City provide health insurance to part-time employees who work an agreed upon number of
hours throughout the year. (similar to what other units offer).



Section 5-2: Dental Insurance
The City shall pay the full premium costs for single coverage for employees enrolled in the
base dental HMO or PPO plan and 75% of the premium costs for family coverage for a City
dental plan. If an employee selects a dental plan other than the base HMO or PPO, the
employee will pay the difference between the PPO plan and the selected plan.

The plan shall consist of 80% payment of reasonable and customary charges covered for
preventive and diagnostic services, basic services, and major services. The plan shall also
include an orthodontia benefit providing for 80% payment of reasonable and customary
charges up to a maximum lifetime benefit of $2,500 per person. This plan is subject to the
deductibles and limitations contained in the contract between the dental insurance carrier
and the City of Phoenix.

Effective August 1, 2003 the orthodontia benefit shall be $4000 dollars.


Section 5-3: Life Insurance
The City will provide at no cost to unit employees off-the-job and on-the-job life and
dismemberment insurance with a face value equivalent to the employee's gross annual
salary rounded up to the next $1,000 or $25,000, whichever is greater; in addition, the City
will also provide death-in-the-line-of-duty insurance with a face value of $75,000.

It is understood between the City and the Union that any negotiated changes in life
insurance benefits shall be effective on or about January 1. The designated beneficiary of
a unit member will be paid for all accumulated sick leave hours that remain on the City's
official file at the time of a line-of-duty death of the unit member and payment will be based
upon the unit member's base hourly rate of pay at the time of death. The beneficiary shall
be that person designated in the eCHRIS Benefits portal for the City of Phoenix Group Life
Insurance Program on file in the City Human Resources Department.

Additionally, the City will provide to each unit employee a $200,000 death benefit covering
the unit employees commutation to and from his City work location. This policy will be

consistent with the current City Life Insurance carrier, and will cover the unit employee’s
commute for up to two hours before his shift begins, and two hours after his shift concludes.

In the event of the death of a unit employee while commuting to or from his work location,
for a period of two hours each way, the City will continue to pay the full monthly health
insurance premium for the spouse and all eligible dependents. This policy will be consistent
with the terms of the current City Life Insurance carrier, for the payment of a supplementary
commutation life insurance policy for each unit employee.

Accumulated sick leave hours on the city’s official file at the time of an active unit member’s
death will be paid. Payment will be based upon the member’s base hourly rate at the time
of death.

Upon receipt of invoice, the City will reimburse the Union up to $6.00 per month per full-
time unit employee for premiums and reasonable administrative costs incurred by the Union
sponsored life/long term care insurance benefit. Labor Relations must approve all
associated administrative costs prior to reimbursement; however, approval will not be
arbitrarily withheld.


Section 5-4: Long-Term Disability
The City will offer a long term disability benefit for all full time, regular unit employees
pursuant to A.R. 2.323 as may be amended (providing that such amendments shall not be
in conflict with the MOU). Employees who have been continuously employed and working
on a full-time basis for 12 consecutive months are eligible to apply for long term disability
coverage. After an established 90 calendar day qualifying period, the plan will provide up
to 66 2/3% of the employee's basic monthly salary at the time disability occurs and continue
up to age 75 for employees who have been employed full-time for 36 months and one day.
This benefit will be coordinated with leave payments, industrial insurance payments,
unemployment compensation, social security benefits and disability provisions of the
retirement plan.

Employees who have been employed full-time with the City of Phoenix for 36 months or
less, will be eligible to receive a long term disability benefit for no more than 30 months.

Employees participating in the long term disability benefit as of June 30, 2012 will continue
under the previous benefit rules until they return to work or achieve the maximum age of 80
for benefits.


Section 5-5: Holidays and Vacations

A. The City agrees to incorporate into the Memorandum the benefits provided under
Administrative Regulation 2.11, as amended, modified to indicate the following holidays.

Employees, except those on hourly paid status, shall, when possible without disrupting
the various municipal services, be allowed the paid holidays listed below:


New Year's Day - January 1
Martin Luther King’s Birthday - Third Monday in January
President's Day - Third Monday in February
Cesar Chavez’s Birthday - March 31
Memorial Day - Last Monday in May
Juneteenth Day - June 19
Independence Day - July 4
Labor Day - First Monday in September
Indigenous Peoples’ Day - Second Monday in October
Veteran's Day - November 11
Thanksgiving Day - Fourth Thursday in November
Friday after Thanksgiving Day
Eve of the Christmas holiday - 4 hours
Christmas Day - December 25
Three vacation days- After completion of six months of full-time employment
added to vacation bank of hours

When a holiday named herein falls on Sunday, it shall be observed on the following
Monday, and when a holiday herein falls on a Saturday, it shall be observed on the
preceding Friday, except that in the case of 6 day operations and in the Library
Department such holidays may be observed on Saturday, and in the case of continuous
operations and seven day operations, holidays shall be observed only on the calendar
days on which they actually fall. This paragraph shall not apply to the Eve of Christmas
holiday, which shall only be granted when it falls on the employees' regular scheduled
work day.

A unit member working in a continuous operation, whose regularly scheduled day off
falls on a holiday specified above, and who is scheduled or called in by management to
work a regular shift on such holiday and scheduled day off, shall be compensated as
follows: 8 hours pay for the holiday plus pay at 1 1/2 the regular rate for each hour
assigned and worked, plus compensatory time credit for each hour assigned and worked
to a maximum of 8 hours.

B. Vacation accrual, carryover, and separation payout shall be governed by the following
table:

SERVICE MONTHLY MAXIMUM PAYOUT
YEARS ACCRUAL CARRYOVER

0-5 8 hours 232 hours 280 hours
6-10 10 hours 280 hours 340 hours
11-15 11 hours 304 hours 370 hours
16-20 13 hours** 352 hours 430 hours
21 + 15 hours** 400 hours 490 hours

**In the last three years of service an additional 80 hours may be carried over into a
new calendar year.

Unit members shall be allowed vacation buy out twice per calendar year, on the last
paycheck of November and/or May. The total annual buy out is up to a maximum of 80
hours taken in no more than 40 hour increments, after the employee has accumulated
a minimum of 120 hours and has used or scheduled to use 40 hours of vacation/comp-
time during the calendar year ending December 31st.

Unit members may contribute accrued vacation or compensatory time to other
employees in accordance with City policy governing contribution of leave for serious
illness of an employee or their immediate family member.
To every extent practicable, a transferred unit member will be allowed to maintain his
previous vacation schedule.

C. Through Labor-Management Unit 3 established a pilot program for unused vacation time
that unit members would lose since it could not be carried over into the next calendar
year. A bank was established and the time was donated to Unit 3 employees with a
petition on file per A.R. 2.144. The City agrees to continue the pilot program during the
2023-2024 MOU.

D. The City will offer a leave bank for Mental Health Leave for Unit 3 employees who
experience trauma on the job. The leave bank has been discussed in Labor-Management
meetings.


Section 5-6: Uniforms
A. Uniform Allowance

Unit members employed by the Police Department or Fire Department who are required
to purchase, wear and maintain uniforms pursuant to Police or Fire Department rules
and regulations shall be entitled to an annual uniform allowance in the below listed
amounts for the appropriate listed classifications:

Job Classification Allowance
Police Assistant/Special Detail $1150 per annum
(Assigned to Patrol or Transit functions)
Police Assistant $725 per annum
Detention Officer $1150 per annum
Police Aide $725 per annum
Police Communications Operator $725 per annum
Fire Prevention Specialist Trainee $725 per annum
Fire Prevention Specialist assigned to Fire Dept. $1150 per annum
Fire Prevention Specialist assigned to other depts $725 per annum
Court Security Officer $725 per annum
Fire Emergency Dispatcher/Lead $725 per annum
Municipal Security Guard $725 per annum
(Part-time employees
receive 80% of full-time

allowance ($580) in Library
Dept only)
Municipal Security Guard in Police $1150 per annum
(Required to wear Class B or C uniform)
Crime Scene Specialist $725 per annum

The City will issue a one-time $200 winter uniform jacket allowance to for outdoor work
to the following classifications and assignments:

Police Assistants assigned to Parking Enforcement Detail
Police Assistants assigned to Patrol or Police Transit
Detention Officers
Crime Scene Specialists
Municipal Security Guards in Police, Water and Public Transit

Police Assistants, Detention Officers, Municipal Security Guards in all departments,
Police Assistant-Transit and Police Assistants and Crime Scene Specialists in public
facing positions, as well as Operations Assistants in Aviation working non-secured side
of airport who purchase a new ballistic vest, upon showing proof of purchase, shall be
reimbursed an amount up to, but not exceeding $1,000. Upon replacement, a qualified
employee as listed in this section shall be entitled to the $1,000 reimbursement every 5
years after initial purchase.

In lieu of the $100 employees in the job classifications of Fire Emergency
Dispatcher/Lead previously received from the City/Fire Department for additional
uniform items, employees in these job classifications will now receive an equivalent
uniform allowance of $100. Payment to be made on or about August 1 of each MOU
year.

1. Payment of the annual allowance will be made on or about August 1 of the fiscal year
and shall be for the period of July through June, and is intended to cover the cost of
uniforms, maintenance, and cleaning of such uniforms.

2. New employees will receive the entire annual uniform allowance within 30 days of
the time they are directed to wear and maintain a uniform.

The second uniform allowance, received at the start of the next fiscal year, will be
equal to 1/12 of the annual uniform allowance for each month of the preceding fiscal
period, starting with the first month the employee was directed to wear and maintain
a uniform, to the start of the new fiscal year.

3. Unit members who leave City employment shall repay to the City the uniform
allowance equal to 1/12 for each month remaining in the fiscal year after the last day
of the month in which the separation occurs. Provided, however, that unit members
who retire will not be required to repay any uniform allowance.

The family or beneficiary of a unit member who dies while in the employment of the
City shall not have to pay back any uniform allowance.


4. A unit member who has been on extended leave (paid or unpaid) of 2 months or
longer shall have the next annual uniform allowance reduced by 1/12 of the annual
amount for each month of extended leave.

5. An employee who has received an allowance under this agreement and is
subsequently promoted or transferred into a Public Safety Retirement System
position shall have his allowance adjusted to accommodate the difference but shall
not be entitled to both allowances.

6. Reimbursement Schedule

The City agrees to reimburse all unit members for the repair or replacement of
uniform items and for other personal property damaged in the course of employment
and performance of their assigned duties without fault or negligence on the part of
employees, other than normal wear and tear in accordance with the schedule of
items and maximum amounts authorized for reimbursement outlined below:

Uniform Boots/Shoes - Full Cost
Uniform Trousers - Full Cost
Uniform Shirt - Full Cost
Uniform Jacket - Full Cost
Glasses - Prescription $130.00
Watches - $52.00
Jewelry - $44.00
Flashlight - $21.00
Sun Glasses - $17.00 Non-Prescription
Safety Vest - Full Cost

Reimbursement for full, 3/4, 1/2, 1/4, value are based on the supervisor's evaluation
and recommendations of the article's condition and age. Items not listed above are
not covered by the policy.

The option to repair or replace damaged items, and to determine whether replaced
property will be returned to the employee, rests with the City.

The provisions of this policy shall not apply if the employee has concealed or
misrepresented any material fact or circumstances concerning the subject of the
loss, his interests therein, or in the case of any fraud or false statements by the
employee relating thereto.

Any item not specifically mentioned may be discussed in a meeting of the
Labor-Management Committee.

7. Prior to changing or modifying current uniforms, the City will notify the Union, in
writing, with a minimum of 30 calendar days notice of its intent. The Union may at
any time request the Labor-Management Committee meet to discuss changes and
modifications to the current uniforms.



HONOR Guard – Prior to any formal recognition of the Unit 3 Honor Guard, the City and
Union will determine the Honor Guard fund management, uniforms, policies, and
procedures in Labor-Management meetings. A good-faith effort will be made to
schedule these Labor-Management meetings within 8 weeks of the contract start date.

The AFSCME Local 2960 Honor Guard is a professional organization that represents
the City of Phoenix at official events, memorial services and employee funerals. The
AFSCME Local 2960 Honor Guard was established in January 2015 after the LODD
loss of Unit 3 employee Megan V. Lange. The 501c3 was formalized during the 2016-
2019 contract MOU at the request of the City during negotiations to help institute formal
recognition of the Honor Guard. Through the work of AFSCME Local 2960, a registered
501c3 non-profit association (ID #82-08366266), the Honor Guard provides public
education and community service. Each year of this agreement, the City will direct
$25,000 to a fund maintained by the City, which has been charged to the total
compensation of the Unit 3 economic package, to support the work and related
expenses of maintaining the Honor Guard. The Union will submit receipts to the City for
reimbursement. If the entire $25,000 is not used in the first year of the MOU the balance
will carry over into the following year not to exceed $50,000 during the term of this MOU.
Funds not used by the end of the MOU will be credited to the Unit 3 package for the
following contract.

Honor Guard funds which have been paid for out of the wage package may be used to
establish a leave bank for Honor Guard members to attend official events, memorial
services, employee funerals and other functions related to the Honor Guard.


Section 5-7: Tuition Reimbursement
A. Unit members who participate in the Tuition Assistance Program shall be eligible for
tuition reimbursement pursuant to the following provisions:

1. For the 2023-2024 fiscal years, an employee may submit tuition expenses incurred
in the prior fiscal year such that the maximum total reimbursed does not exceed
$13,000 across any two-year period.

2. To be eligible for any reimbursement, unit members must have successfully
completed academic or training courses approved by the department head and the
Human Resources Director as provided in existing regulations.

B. Tuition reimbursement in accordance with this Article will be made in the event an
employee's approved course of instruction is terminated solely and directly as a result
reimbursement shall not occur in the event of any other voluntary or involuntary change
in job assignment or employment status.

C. The City will reimburse unit members for expenses incurred as a result of requiring and
maintaining certification required by the City for Building Inspectors, Construction Permit
Specialists, and Operation Assistants Air side, and Fire Prevention Specialist once they
pass the test, on a one time basis only. The City will not reimburse unit members for


classes the City provides at no cost, or for classes the City identifies for unit members
to be taken at no cost.

D. Unit classifications at pay range 324 and above shall be allowed to utilize up to $225 to
attend one-day, in-state, city-related seminars/training and city-related memberships.


Section 5-8: Car Insurance, Mileage Allowance, Bus Pass and Parking
A. Where, with respect to the below listed classifications, the City expressly requires as a
condition of employment that the employee own and utilize his personal automobile in
performing assigned duties, such employees shall be compensated $12.00 per month
toward automobile insurance expenses upon submission and resubmission as may be
required by the City of such insurance expenses being incurred by the employee:

Community Worker II
Caseworker I
Caseworker Aide
Senior Center Assistant

Employees required and authorized to use their private vehicle on City business and
who have provided proof of appropriate insurance as required by City regulations shall
be compensated at the IRS regulated rate per mile.*

*Refer to A.R. 6.21

B. Employees regularly assigned to the airport terminal buildings shall be provided parking
facilities without charge at a location at the airport to be specified by the Director of
Aviation.

C. All regular full-time and part time bargaining unit employees will receive, upon request,
a City issued bus/transit pass at no cost to be used only by the employee.

D. If parking rates are increased, the City will notify the union prior to the increase taking
place.

E. Parking rates for employees who drive motorcycles to work shall be reduced by 50%
when they park at the 305 garage or Adams Street Garage.

F. The City will provide 4 parking cards to the Union.


Section 5-9: Unpaid Parental Leave / Family Leave
A. The City will, as a matter of general policy, authorize up to 3 months of unpaid leave for
any unit member who is the parent of newly born, legally adopted child, or any unit
member who needs to care for an ill family member. Family members include spouse,
qualified domestic partner, children (natural, adopted, foster or stepchildren) brother,
sister, parents, and grandparents. Approval and use of this leave shall be subject to

existing Personnel Rules. The employees’ immediate family member does not have to
live in the employees’ household to be covered by this section.

B. Employee may use up to 10 hours of accumulated sick leave in at least one-hour
increments each calendar year for the home care or medical treatment for an immediate
family member residing in the employee’s household. When there is an extreme illness
or injury situation where a life or death question exists involving an immediate family
member, an employee may use up to 5 days of accumulated sick leave. (This should
not be construed as bereavement leave under Personnel Rule 15g.)

In addition, employees may have dependent care situations where the above leave is
insufficient to cover their absence. Therefore, employees will be allowed to use
unscheduled accumulated vacation or compensatory time for the care of an immediate
family member up to a maximum of 5 incidents not to exceed a total of 40 hours each
calendar year.

For all of the above mentioned leaves, (sick leave, vacation, and compensatory leave)
the employee will not have these leaves be considered a negative factor under A.R.
2.30, when evaluating the job performance of an employee involved in a leave-
management program, up to a maximum total of 7 incidents per calendar year. An
incident is defined as an absence from work regardless of the length of time.

Immediate family is defined as the following persons: spouse, qualified domestic
partner, child, step-child, brother or sister of the employee or the parent of the employee
or spouse, a relative who, because of family circumstances, has been a parent substitute
to the employee may be considered as a substitute for mother or father in this definition.


Section 5-10: Retirement Program and Benefits
The retirement program and benefits for Unit 3 employees are listed in the Phoenix City
Charter.



ARTICLE 6: Miscellaneous

Section 6-1: Saving Clause
A. If any Article or Section of this Memorandum should be held invalid by operation of law
or by final judgment of any tribunal of competent jurisdiction, or if compliance with or
enforcement of any Article or Section should be restrained by such tribunal, the
remainder of this Memorandum shall not be affected thereby; and upon issuance of such
final decree, the parties, upon request of either of them, shall meet and confer and
endeavor to agree on a substitution provision or that such a substitute provision is not
indicated.



B. It is recognized by the parties that this MOU shall be administered in compliance with
appropriate provisions of the Fair Labor Standards Act as may be amended.


Section 6-2: Copies of Memorandum
A. Within 60 days of the date that this Memorandum is adopted by the City Council, the
City will arrange for printing of 100 jointly approved copies of it for furnishing one to every
unit employee, unit supervisor and to management personnel.

B. Printing vendors secured by the Union shall comply with Ordinance G-1372 (Affirmative
Action Supplier's Ordinance), as may be amended, and Ordinance G-1901 (Affirmative
Action Employment by Contractors, Subcontractors, and Suppliers), as may be
amended.


Section 6-3: Term and Effect of Memorandum
A. This Memorandum shall remain in full force and effect July 1, 2023 2024 through June
30, 2024 2025 unless subsequent years are agreed to during negotiations and thereafter
shall continue in effect year-by-year unless one of the parties notifies the other in writing
no later than December 1st, of the final year of the contract, of its request(s) to modify
or terminate it.

B. Except as expressly provided in this Memorandum, the City shall not be required to meet
and confer concerning any matter, whether covered or not covered herein, during the
term or extensions thereof.

C. If any section or provision of this Memorandum violates existing Federal, State or City
law, then such law shall supersede such provisions or section.

D. The lawful provisions of this Memorandum are binding upon the parties for the term
thereof. The Union having had an opportunity to raise all matters in connection with the
meet and confer proceedings resulting in this Memorandum is precluded from initiating
any further meeting and conferring for the term thereof relative to matters under the
control of the City Council or the City Manager.

E. The City may change the terms and conditions of Administrative Regulations during the
term of this Memorandum. The City will notify the Union of any changes in Personnel
Rules and/or new or revised Chapter 2 Administrative Regulations (ARs) affecting unit
employees.

The City will consult the Union concerning changes affecting existing compensation
provided for under the following Administrative Regulations:

2.16 Political Activity Time Off to Vote
2.241 Compensation for Interpreting and
Translation by Personnel in City Courts
2.27 Employee Suggestion Program

2.34 Transitional Work Policy
3.41 Travel Authorization and Travel Expense Allowances

F. The provisions of this Memorandum apply to all unit members, except that entitlement
to health, life and long-term disability insurance, holiday, overtime and show-up benefits
for regular hourly employees shall continue in accordance with present practice and
policy. The City shall not lay off from City employment full-time employees for the sole
purpose of replacing them with hourly employees, and will not alter the status of
incumbent full-time employees to hourly employees.

G. This Memorandum constitutes the total and entire agreements between the parties and
no past written or verbal statement/agreements shall supersede any of its provisions.


Section 6-4:
The City shall create an Employee Memorial for those employees lost to COVID-19 to
thank them for their service to the City of Phoenix




IN WITNESS WHEREOF, the parties have set their hands this
_______ day of May 2023, TBD



______________________________________________________________________
Frank Piccioli, President, AFSCME Local 2960


_____________________________________________________________________
Jason Perkiser, Assistant Human Resources Director, Labor Relations, City of Phoenix


_____________________________________________________________________
Jeff Barton, City Manager, City of Phoenix


ATTEST:


______________________________________________________________________
Denise Archibald, City Clerk, City of Phoenix


APPROVED TO FORM:

______________________________________________________________________
City Attorney, City of Phoenix


AFSCME 2960 Team: City of Phoenix Team:
Frank Piccioli, President Jason Perkiser, Assistant Human Resources Director
Debra Novak-Scott Martin Whitfield, Parks and Recreation Department
Angie Hernandez Jesse Cooper, Police Department
Kanika Jones Patricia Kirkland, Human Services Department
Michelle Newcomb Michael O'Shaughnessy, Aviation Department
Jose Vejar Brandie Barrett, Public Works Department
Kennethy Franklin Rayne Gray, Fire Department
Karen Roberts Sheree Rucker, Human Resources (Coordinator)
Sonya Valenzuela Brianna Soto, Human Resources (Scribe)
Lena Bernal
Sheila Yellowhair
Lisa Lerma




ATTACHMENT A

DEPARTMENTS REPRESENTED BY AFSCME LOCAL 2960

Aviation

City Clerk

Community & Economic Development

Phoenix Convention Center

Finance

Fire

Housing

Human Services

Information Technology

Law

Library

Municipal Court

Neighborhood Services

Parks & Recreation

Planning & Development Services

Police

Public Transit

Public Works

Street Transportation

Water

Stewards are listed on our website - afscme2960.org




ATTACHMENT B (Relating to Vacation Leave)
All of the following, including the agreed-upon Intent, are material terms of this Attachment
B and if any provision contained herein is not accepted by the City, the City Council or the
employee group, this entire Attachment B becomes null and void:

Section 3-4 (Continued)

A. Final Average Compensation and Vacation Leave

1. The number of vacation leave hours eligible to be cashed out and included in an
employee’s Final Average Compensation upon retirement will be limited to the
number of vacation leave hours in the employee’s leave bank on June 30, 2014, not
to exceed 450 hours.


2. The City recognizes that the Union may bring a lawsuit regarding the City’s proposed
implementation of the practice set forth in this Attachment B by submitting the dispute
concerning the City’s proposal and planned implementation of the practice in
Paragraph B.1 of this Attachment B to a court of competent jurisdiction.

3. The Parties expressly agree that nothing contained in Section 3-4 or this Attachment
B shall be construed to constitute an agreement by the Union to the lawfulness of
the practice set forth in Attachment B or the lawfulness of implementation of the
changes set forth in Paragraph B.1 of this Attachment B. Nor shall anything
contained in this Attachment B constitute a waiver of the Union’s, employees’ or the
City’s claims or defenses in connection with a lawsuit as set forth in Paragraph B.2.
hereof regarding the lawfulness of the City’s proposed implementation of the
changes set forth in Paragraph B.1. The City agrees not to make any argument
based on this Attachment B regarding waiver, estoppel, ratification, novation or any
similar arguments based on this Attachment B. The City expressly agrees it waives
any rights to argue and will not and may not argue, based on this Attachment B, in
any lawsuit as set forth in Paragraph B.2 regarding the lawfulness of City’s proposed
implementation of the changes in Paragraph B.1, that the Union or Unit 3 employees
agreed to the lawfulness of such changes including, without limitation, by asserting
that the Union or employees agreed to the lawfulness of such change based on this
Attachment B, the negotiations leading up to this Attachment B, the ratification of the
MOU by the Unit 3 employees or based on any action or statements of the Union in
relation to this Attachment B.

4. The Parties further agree that until there is a final judgment and declaration with
respect to the rights of the parties regarding the lawfulness of and the proposed
implementation of the practice in Paragraph B.1, if the City calculates retirement
benefits based on such practice, the Union will not seek a temporary restraining

order, preliminary injunction or other interim relief to cease the practice set forth in
paragraph B.1. The City expressly agrees that it waives any rights to argue and will
not and may not argue that failure to seek a temporary restraining order, preliminary
injunction or other interim relief to cease the practice set forth in paragraph B.1
constitutes estoppel, an agreement to such practice or waives any rights to challenge
such practice nor will the City argue that either the Union or Unit 3 employees agreed
to the lawfulness of the practice set forth in Paragraph B.1 or such practices based
on the failure to seek a temporary restraining order, preliminary injunction or other
interim relief.

5. The City and the Union further agree that in the event a court determines in a lawsuit
as described in Paragraph B.2., after final judgment and all appeals are exhausted,
that: (a) the vacation payments at issue in Paragraph A are compensation within the
meaning of the Charter; or (b) determines that the practice set forth violates the
contractually vested rights of employees; or (c) determines that the practice violates
either the Arizona or United States Constitutions, the City shall, as soon as is
reasonably practicable after final judgment and all appeal rights are exhausted, sever
Paragraph B.1 of this Attachment B and its terms from this MOU and will take
whatever administrative action is reasonably necessary to undo the practice
described in this Attachment B as required to implement such court’s judgment and
make any affected employees whole. The City shall meet and discuss with the Union
about such administrative action before such action is taken and shall advise the
Union first before advising affected Unit 3 employees about any such administrative
action that directly affects Unit 3 employees

6. The City and the Union further agree that, in the event of a final judgment in the
Union’s favor such as described in Paragraph B.5. of this Attachment, and after all
appeals are exhausted, the City will apply such judgment retroactively to undo the
effect of the practices described in this Attachment B.1 on any employees affected
or bound by this Attachment B and make such employees whole, including without
limitation those Unit 3 employees who retire after June 30, 2014 but before such final
judgment and appeals are concluded. The City shall meet and discuss with the
Union about what actions are taken to undo the effect of the practices and shall
provide the Union with information concerning what Unit 3 employees retired after
June 30, 2014 who were affected by Paragraph B.1 of this Attachment B as
reasonably requested by the Union. The City agrees that it will not argue or claim
that such judgment should be applied prospectively only.




ATTACHMENT C (Relating to Sick Leave)
All of the following are material terms of this Attachment C and if any provision contained
herein is not accepted by the City, the City Council or the employee group, this entire
Attachment C becomes null and void:

Section 3-4 (Continued)

C. Sick Leave Cash Out Formula (Continued)

1. Final Average Compensation and Sick Leave.

a. The number of sick leave hours eligible to be cashed out and included in an
employee’s Final Average Compensation upon retirement will be limited to the
number of sick leave hours in the employee’s leave bank on July 1, 2012, provided
all criteria are met as described in Subsection A of Section 3-4 of this MOU.

b. Employees with less than 250 hours of accrued and unused sick leave on July 1,
2012, will not meet the minimum balance requirements for a sick leave cash out
that can be included in their Final Average Compensation.

c. The portion of accrued and unused sick leave that is not included in the Final
Average Compensation upon retirement can be cashed out as a lump sum upon
retirement, provided all criteria are met as described in Subsection A of Section 3-
4 of this MOU.

2. The Parties agree that Paragraph C.1(a-c) of this Attachment C of this MOU shall
not take effect, unless and until a final judgment, after all appeals are exhausted, has
issued in the City’s favor on all claims asserted by the Plaintiffs, as to the lawfulness
of the practice described in Paragraph C.1(a-c), in the pending lawsuit, Piccioli, et.
al., v. City of Phoenix, et al., Ariz. Super. Ct. Case No. CV2012-010330 (“Piccioli”).

3. The Parties agree that nothing in either Paragraph C.1 (a-c) or this Attachment C of
this MOU shall be construed to be a waiver of either the Union’s or the City’s claims
or defenses in connection with the Piccioli lawsuit, including any of the City’s
arguments in defense of continuing its current practice under Administrative
Regulation 2.441 or any of the Union’s arguments that it never agreed to such
changes in the MOU effective July 1, 2012 through June 30, 2014 or otherwise. The
City agrees not to make any argument based on this Attachment C regarding waiver,
estoppel, ratification, novation or any similar arguments based on this Attachment C.
The City expressly agrees it waives any rights to argue and will not and may not
argue, based on this Attachment C, in the Piccioli matter regarding the City’s
proposed implementation of the changes in Paragraph C.1(a-c), that the Union or
Unit 3 employees agreed to the lawfulness of such changes including, without
limitation, by asserting that the Union or employees agreed to the lawfulness of such

change based on this Attachment C, the negotiations leading up to this Attachment
C, the ratification of the MOU by the Unit 3 employees or based on any action or
statements of the Union in relation to this Attachment C.

4. In the event a final judgment as described in Paragraph C.2. is issued, the Parties
agree that the City may, as soon as is reasonably practicable after final judgment
and all appeal rights are exhausted, take whatever administrative action is
reasonably necessary to implement the practice described in Paragraph C.1(a-c) of
this Attachment C, provided such action is consistent with the Court’s final judgment.
The City shall meet and confer with the Union about such administrative action before
such action is taken and shall advise the Union first before advising any other Unit 3
employees about any administrative action regarding implementation of Paragraph
C.1(a-c) that directly affects Unit 3 employees.




ATTACHMENT D
GUIDELINES FOR ADMINISTRATION OF
COMPENSATORY TIME/CASH PAYMENT OF OVERTIME


The following understanding is intended to serve as guidelines for employees and
supervisory and management personnel when administering the compensatory
time provisions of this Memorandum of Understanding.

Subject to the limitations set forth herein, the following shall apply:

Employees shall have the choice of requesting either compensatory time or cash
payment for overtime authorized and worked, if an overtime appropriation has been
included in the department budget for the departmental work unit in which the
employee works.

Employees will specify the type of payment (cash or compensatory time) at the
time the overtime is worked.

An employee's choice of type of payment shall be subject to supervisory approval.
Once agreement has been reached between the employee and the supervisor, the
type of payment agreed upon shall be honored.

This understanding regarding employee choice shall not apply under the following
circumstances:

Where no overtime appropriation has been included in the department budget for
the work unit in which the employee works.

Where budgetary, staffing, or grant limitations have been placed on the
authorization, use, disbursement or payment of such funds by the City Manager,
Department Head or their designated representatives, or where the terms and
conditions for the receipt and/or utilization of any federal, state, or local government
grants impose such limitations.

The City will make reasonable efforts to notify the Union when changes in
departmental overtime policies regarding the type of payment occur. Provided,
however, that failure to notify the Union shall not prevent or prohibit the department
from implementing such change.




APPENDIX E
12-Hour Rule Examples

Regular Shift 2:00 PM - 10:00 PM M-F
Monday Tuesday
Works regular shift Works morning shift

2:00 PM 4:00 PM 6:00 PM 8:00 PM 10:00 PM 12:00 AM 2:00 AM 4:00 AM 6:00 AM 8:00 AM 10:00 AM 12:00 PM 2:00 PM

Time period of 6:00 AM - 10:00 AM qualifies for the
12-hour rule. Process XF 4 hours, employee is paid 4
hours at 1/2 time and receives regular hours paid




Wednesday Wednesday
Regular Shift 2:00 PM - 10:00 PM M-F

6:00 AM 8:00 AM 10:00 AM 12:00 PM 2:00 PM 4:00 PM 6:00 PM 8:00 PM
Time period of 6:00 AM - 2:00 PM qualifies for the
12-hour rule. Process XF 8 hours, employee is paid 8
hours at 1/2 time and receives OT (1 1/2) for
working 6:00 AM -2:00 PM



Thursday Friday
Regular Shift 6:00 AM - 2:00 PM M-F

6:00 AM 8:00 AM 10:00 AM 12:00 PM 2:00 PM 4:00 PM 6:00 PM 8:00 PM 10:00 PM 12:00 AM 2:00 AM

Time period of 6:00 PM - 2:00 AM qualifies for the 12-hour rule.
Process XF 8 hours, employee is paid 8 hours at 1/2 time and
receives OT (1 1/2) for working 6:00 PM - 2:00 AM




This document was printed by employees represented by AFSCME Local 2960




MEMORANDUM OF UNDERSTANDING

2024 – 2025

CITY OF PHOENIX

AND

PHOENIX LAW ENFORCEMENT ASSOCIATION

REPRESENTING UNIT 4 EMPLOYEES
PREAMBLE .................................................................................................................... 4

ARTICLE 1: RIGHTS ...................................................................................................... 4
SECTION 1-1: PURPOSE/GENDER ...............................................................................................................................4
SECTION 1-2: CITY AND DEPARTMENT RIGHTS .........................................................................................................4
SECTION 1-3: RIGHTS OF ASSOCIATION .....................................................................................................................6
SECTION 1-4: RIGHTS OF UNIT MEMBERS................................................................................................................ 11
SECTION 1-5: PROHIBITION OF STRIKE AND LOCKOUTS........................................................................................... 20
ARTICLE 2: GRIEVANCE/ARBITRATION/LABOR MANAGEMENT .......................... 21
SECTION 2-1: GRIEVANCE PROCEDURE ................................................................................................................... 21
SECTION 2-2: LABOR-MANAGEMENT COMMITTEE .................................................................................................. 25
SECTION 2-3: RESOLVING GENERAL COMPLAINTS .................................................................................................. 25
ARTICLE 3: COMPENSATION/WAGES ...................................................................... 26
SECTION 3-1: WAGES .............................................................................................................................................. 26
SECTION 3-2: PRODUCTIVITY ENHANCEMENT PAY ................................................................................................. 27
SECTION 3-3: TRAINING PAY ................................................................................................................................... 28
SECTION 3-4: COMPENSATION FOR INTERPRETING AND TRANSLATION BY SWORN POLICE OFFICERS..................... 29
SECTION 3-5: OVERTIME ......................................................................................................................................... 30
SECTION 3-6: COURT TIME OVERTIME .................................................................................................................... 31
SECTION 3-7: CALL-OUT PAY.................................................................................................................................. 32
SECTION 3-8: OUT-OF-RANK PAY ........................................................................................................................... 33
SECTION 3-9: SICK LEAVE CONVERSION AT RETIREMENT ....................................................................................... 34
SECTION 3-10: SICK LEAVE PAYOUT ....................................................................................................................... 35
SECTION 3-11: NIGHT SHIFT DIFFERENTIAL/WEEKEND SHIFT DIFFERENTIAL ......................................................... 35
SECTION 3-12: STAND-BY PAY................................................................................................................................ 36
SECTION 3-13: COURT TIME STANDBY PAY ............................................................................................................ 36
SECTION 3-14: OFF-DUTY EMPLOYMENT ................................................................................................................ 37
SECTION 3-15: JURY DUTY ...................................................................................................................................... 37
SECTION 3-16: DEFERRED COMPENSATION AND DEFINED CONTRIBUTION PLANS .................................................. 38
SECTION 3-17: NON-DIRECT PAYMENT OF COMPENSATION OR BENEFITS............................................................... 38
SECTION 3-18: DRUG RECOGNITION EXPERT PREMIUM PAY ................................................................................... 38
SECTION 3-19: PHLEBOTOMIST PREMIUM PAY ........................................................................................................ 38
ARTICLE 4: HOURS OF WORK/WORKING CONDITIONS ........................................ 40
SECTION 4-1: WORK SCHEDULES ............................................................................................................................ 40
SECTION 4-2: SENIORITY ......................................................................................................................................... 42
ARTICLE 5: BENEFITS ................................................................................................ 43
SECTION 5-1: HEALTH INSURANCE .......................................................................................................................... 43
SECTION 5-2: RETIREE HEALTH INSURANCE ........................................................................................................... 44
SECTION 5-3: DENTAL INSURANCE .......................................................................................................................... 44
SECTION 5-4: LIFE INSURANCE ................................................................................................................................ 45
SECTION 5-5: LONG-TERM DISABILITY INSURANCE ................................................................................................ 45
SECTION 5-6: HOLIDAYS AND VACATION LEAVE .................................................................................................... 45
SECTION 5-7: OUT-OF-STATE VACATION RECALL ................................................................................................... 48
SECTION 5-8: MILITARY LEAVE .............................................................................................................................. 48
SECTION 5-9: UNIFORM, CLOTHING AND EQUIPMENT ALLOWANCE ........................................................................ 49
SECTION 5-10: REIMBURSEMENT FOR EDUCATION EXPENSES ................................................................................. 53
SECTION 5-11: LEAVE OF ABSENCE ......................................................................................................................... 54
SECTION 5-12: WORKERS’ COMPENSATION............................................................................................................. 54
ARTICLE 6: MISCELLANEOUS .................................................................................. 54
SECTION 6-1: SAVING CLAUSE ................................................................................................................................ 54
SECTION 6-2: COPIES OF MEMORANDUM................................................................................................................. 55


SECTION 6-3: AID TO CONSTRUCTION OF PROVISIONS OF MEMORANDUM OF UNDERSTANDING ............................. 55
SECTION 6-4: CHANGES IN DEPARTMENT OPERATIONS ORDERS PURSUANT TO THIS MEMORANDUM ..................... 56
SECTION 6-5: PHYSICAL FITNESS ............................................................................................................................. 56
SECTION 6-6: TERM AND EFFECT OF MEMORANDUM .............................................................................................. 56
ATTACHMENT A .......................................................................................................... 59

ATTACHMENT B .......................................................................................................... 60

ATTACHMENT C .......................................................................................................... 61




Preamble
WHEREAS the parties, through their designated representatives, met and conferred in
good faith pursuant to Chapter 2, Article XVII (Employer-Employee Relations), Phoenix
City Code in order to reach agreement concerning wages, hours, and working conditions
of employees in the Police Officers Unit, and

WHEREAS the parties hereby acknowledge that the provisions of this Memorandum are
not intended to abrogate the authority and responsibility of City government provided for
under the statutes of the State of Arizona or the Charter or ordinances of the City of
Phoenix except as expressly and lawfully limited herein,

NOW THEREFORE, it is agreed that this Memorandum of Understanding (hereinafter
“Memorandum”) shall be submitted to the City Council of the City of Phoenix for its
consideration.


ARTICLE 1: Rights
Section 1-1: Purpose/Gender

Wherever any words used herein in the masculine, feminine or neutral, they shall be
construed as though they were also used in another gender in all cases where they would
so apply.


Section 1-2: City and Department Rights

A. The Association recognizes that the City and the Police Chief retain, whether
exercised or not, solely and exclusively, all express and inherent rights and
authority pursuant to law with respect to determining the level of and the manner
in which the City’s law enforcement activities are conducted, managed, and
administered, and the Association recognizes the exclusive right of Police Chief to
establish and maintain departmental rules and procedures for the administration
of the Police Department during the term of this Memorandum provided that such
rules and procedures do not violate any of the specific express provisions of this
Memorandum.

B. The City and Police Chief have the exclusive right and authority to schedule work
and/or overtime work as required in the manner most advantageous to the City.

C. It is understood by the parties that every incidental duty connected with operations
enumerated in job descriptions is not always specifically described; nevertheless,
it is intended that all such duties shall be performed by the employee.

D. The Police Chief and City Manager reserve the right to discipline or discharge
employees for just cause, defined as follows, pursuant to the Civil Service laws.
The City reserves the right to lay off personnel of the Department.

1. The employer informed the law enforcement officer of the possible disciplinary
action resulting from the officer's conduct through agency manuals, employee
handbooks, the employer's rules and regulations, or other communications to
the officer or the conduct was such that the officer should have reasonably
known disciplinary action could occur.

2. The disciplinary action is reasonably related to the standards of conduct for a
professional law enforcement officer, the mission of the agency, the orderly,
efficient or safe operation of the agency, or the officer's fitness for duty.

3. The discipline is supported by a preponderance of evidence that the conduct
occurred.

4. The discipline is not excessive and is reasonably related to the seriousness of
the offense and the officer's service record.

E. The City and the Police Chief shall determine assignments and establish methods
and processes by which assignments are performed. This is not grievable under
the MOU.

F. The City and Police Chief shall have the right to transfer employees within the
Police Department in a manner most advantageous to the City. This is not
grievable under the MOU.

G. Except as otherwise specifically provided in this Memorandum, the City and the
Police Chief retain unqualifiedly all rights and authority to which by law they are
entitled.

H. The City shall have the authority without prior meeting and conferring to effect
reorganizations of the Police Department.

I. The Association recognizes that the City has statutory and Charter rights and
obligations in contracting for matters relating to municipal operations.

J. The Association pledges cooperation to the increasing of departmental efficiency
and effectiveness. Any and all rights concerning the management, organization,
and direction of the Police Department and the police force, including those set
forth in this Memorandum, shall be exclusively the right of the City and the Police
Chief unless otherwise provided by the express terms of this Memorandum as
permitted by law.

K. The inherent and express rights of the City and the Police Chief, including those
herein specifically referred to, which are not expressly modified or restricted by a
specific provision of this Memorandum, are not in any way, directly or indirectly,
subject to the Grievance Procedure herein.




Section 1-3: Rights of Association

A. The Association, as the authorized representative, has the exclusive right to serve
as the meet and confer representative of all employees in the Police Officers Unit
as described in the City Code.

Under no circumstance shall the department create or request unit members to
sign or agree to individual employment contracts without mutual agreement with
the Association. Unit members will still be required to sign for receipt of materials.

B. Union Release:
The Phoenix community benefits from harmonious and cooperative relationships
between the City and its employees. The City and the Association have negotiated
six full-time release positions, and release hours, as an efficient and readily
available point of contact for addressing labor-management concerns. Examples
of work performed by the release positions in support of the City include ensuring
representation for unit employees during administrative investigations and
grievance/disciplinary appeal meetings with management; participating in
collaborative labor-management initiatives that benefit the City and the unit
members; serving on Police Department task forces and committees; facilitating
effective communication between City and Department management and unit
employees; assisting unit members in understanding and following work rules; and
administering the provisions of the Memorandum of Understanding. The cost to
the City for these release positions, including all benefits, has been charged as
part of the total compensation contained in this agreement in lieu of wages and
benefits.

1. Full-Time Release Positions:

a. The 6 full time release positions shall be sworn, full time, paid police officers
of the Phoenix Police Department, who will at all times remain qualified to
perform such duties as are normally expected and required of a municipal
police officer in the City of Phoenix, Arizona. These 6 full time release
positions will receive their regular salary including fringe benefits, and the
employer shall make all employer contributions to the Public Safety
Personnel Retirement System required by law so as to maintain their full
eligibility under the Public Safety Personnel Retirement System.

b. The 6 full time release positions shall participate in all appropriate training
requirements necessary to maintain membership in the department,
including all training mandated by the Arizona Peace Officers Standards
and Training Board (AZ POST).

c. The 6 full time release positions agree to be bound by the City’s and the
Police Department’s rules, regulations, and operations orders, including but
not limited to proper notification when utilizing sick or vacation leave. The
full time release employees may be subject to disciplinary action for
violations of any such rules, regulations, general or operations orders.


d. The 6 full time release positions may work supplemental overtime shifts
consistent with the processes and policies set in place by the Phoenix
Police Department for all sworn police officers. Employees will submit all
overtime slips to their current supervisor to ensure that overtime is being
used appropriately.

2. Association Representatives:

The Association may designate up to 42 representatives and shall notify the
Police Chief and Labor Relations in writing of such designations as they occur.
There shall be no obligation on the City to change or adjust normal
departmental scheduling or assignments of personnel as a result of such
designations or as changes occur.

Every quarter, PLEA will provide a list of stewards that will be posted.

a. Up to two PLEA representatives may, when the Association is designated
by the unit member as his representative, attend mutually scheduled
grievance meetings, Use of Force Boards, Disciplinary Review Boards, IRP
Meetings, and hearings with department representatives and hearings
scheduled and conducted by the Civil Service Board without loss of pay or
benefits. Up to two PLEA representatives may attend hearings with the
department representative if more than one department representative is in
attendance. Paid release time used for any other purposes, such as
gathering information, interviewing the grievant/appellant or witnesses, or
preparing a presentation shall be charged against the bank of release hours
as described in Section 1-3 D. PLEA representatives are required to obtain
the permission of their non-unit supervisor to absent themselves from their
duties to attend scheduled meetings and provide representation.

b. When new work units, precinct(s)/bureau(s) are created, the Association
may designate up to 1 additional representative per bureau and up to 3
additional representatives per precinct. The increased number will be
consistent with current practice and will be based solely on the addition of
new work unit(s). Any deviation from the above will be discussed at a Labor-
Management meeting.

3. Bank of Release Hours:

A bank of 1,859 hours of paid Association release time shall be created per
M.O.U. year for use by the Association to engage in legitimate Association
business. PLEA will utilize best efforts to provide advanced notice of the use of
these hours to Labor Relations so the affected chain of commands can be
notified. In all instances, PLEA will provide Labor Relations with notice of hours
used. The cost to the City for these release hours, including fringe, has been
charged as part of the total compensation contained in this agreement in lieu


of wages and benefits. Examples of how these hours are used by the
Association include:

a. For Executive Board members to attend meetings of the Executive Board,
meetings of the general membership, and for preparation for negotiations
pursuant to Chapter 2, Article XVII (Employer-Employee Relations),
Phoenix City Code.

b. For unit members to attend seminars, meetings, training classes and
conferences so that representatives better understand issues such as City
policies and practices, conflict resolution, labor-management partnerships,
and methods of effective representation.

c. For Association representatives to communicate with members, investigate
grievances or prepare for hearings. A PLEA representative wishing to enter
a work area for the purpose of investigating a formal grievance must first
gain the permission of the work area supervisor. This permission will not be
unreasonably withheld, giving proper consideration to essential work of the
department and the occupational safety of the PLEA representative. When
requesting a meeting with the work unit/site supervisor, the PLEA
representative will inform the supervisor of the purpose of the meeting.
PLEA representatives will attempt to schedule an appointment in advance
whenever possible. One additional PLEA representative may be allowed to
attend such meetings for training purposes.

Approval for use of paid release time hereunder shall be subject to
Departmental operational and scheduling factors. When using such paid
time, Association representatives and members of the Executive Board
shall give at least 24 hours written notice in advance.

In recognition of the mutual benefit to both the City and the Association, a
unit member using Association release time as defined by Articles in this
MOU to conduct Association business shall be accorded all insurance-
related benefits. Approval of claims made for benefits will be determined on
a case by case basis.

Any hours used in excess of the bank must be approved by the Police Chief,
the Labor Relations Administrator, and the PLEA president. The number of
hours used in excess of the bank at the end of the contract term will be
deducted from the bank at the start of the first year of the following contract.
Unused hours will be carried over into the first year of the next contract.


C. The president may appoint a legislative representative for the Association if the
legislative representative is registered with the Secretary of State as a lobbyist and
if the legislative representative has agreed to work with and assist the city’s
legislative lobbyist. The legislative representative shall receive 500 hours of
release time per MOU year.


D. A member of the Executive Board of the Association, or a designated PLEA
representative, will, with the approval of the Police Chief or his designee, subject
to 24 hours written notice in advance, be authorized to engage in Association
related activities during City work hours on a non-paid basis. Approval for such
authorization for more than 2 Executive Officers or Board members of the
Association or designated shift representatives is subject to 48 hours written notice
in advance. Approval for use of unpaid time hereunder shall be subject to
Department operational and scheduling factors and administration control as to
usage of such time, but shall not be arbitrarily withheld. There shall be no use of
official paid time for Association related activities under this paragraph.

E. Upon the Association’s filing of a Third Party Data Sharing Agreement with the
Labor Relations Division, during the term of this Memorandum, upon request, the
City shall furnish to the Association bimonthly at no cost a listing of all unit
members, indicating name, mailing address, phone number and assignment. The
City will also provide a monthly list of employees added that month to Unit 4.

F. The City shall deduct monthly from the pay warrants of Association members the
regular periodic Association membership dues and/or special assessments in
accordance with Chapter 2, Article XVII (Employer-Employee Relations), Phoenix
City Code and pursuant to the City’s existing dues deduction authorization form
duly completed and signed by the Association member, and transmit such
deductions to the Association on a monthly basis; except, however, that such
deduction shall be made only when an Association member’s earnings for a pay
period are sufficient after other legally required deductions are made. The City
shall, at the request of the Association, make changes in the amount of the
deduction hereunder during the term of this Memorandum at cost for implementing
such change. The City shall not make dues deductions for unit members on behalf
of any other employee organization as defined in Chapter 2, Article XVII
(Employer-Employee Relations), Phoenix City Code during the term of this
Memorandum. The City assumes no liability on account of any action taken
pursuant to this paragraph.

G. The Association is authorized to use mutually agreed upon non-work areas in City
facilities for pick-up by or distribution to unit members of official Association
literature that is not political in nature, abusive of any person or organization, or
disruptive of the department’s operations, it being understood and agreed,
however, that such activity shall not be done during the on-duty time of any unit
member. The Association may, using its own resources, use the mailboxes at work
locations to communicate with unit members. The association may use Inter-
departmental mail to communicate with unit members on two occasions a year.

H. The Association and the Department will jointly present a 4-hour Employee
Wellness course to recruits who are expected to become sworn police officers.
Immediately following, the Association will be allowed 1 hour to talk to and possibly
sign newly sworn police officers into the Association and to explain the rights and
benefits under the MOU. This time will be allotted prior to reporting for the first


patrol training shift at the offices of the Association. The content of such information
shall not be political in nature, abusive of any person or the Department or
disruptive of the Department’s operation. Curriculum will be jointly approved with
the Training Bureau Division Chief.

I. It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the employer to count as time worked, any hours
or fractions of hours spent outside the unit member’s work shift in pursuit of
benefits provided by this Article. The employer shall count as time worked any
hours or fractions of hours spent within the unit member’s regular work shift in
pursuit of benefits provided by this Article.

J. Any unit representative attending any IRP, DRB, UFB, DAC, or any other review
board will be allowed to adjust their work schedule by an equal amount of time
spent in the meeting. The adjustment will require the approval of the
representative’s supervisor with operational consideration. Approval will not be
unreasonably withheld.

K. In the interest of encouraging continuing education for unit members, the
department will mail to the Association president the AZ POST calendar and all
other job related seminar notices it receives.

L. The Association will have 2 PLEA positions, designated in writing, on continuous
paid stand-by for the mutual benefit of both the City and the Association to respond
to critical incidents as needed. No member will be placed on stand-by if the
member is not available for call-out. If call-out occurs, overtime will be paid in
accordance with Article 3, Section 3.2.

M. Upon written request from the Association, the City will provide specific information
pertinent to a written grievance, arbitration case, or Civil Service appeal. The City
will also provide pertinent collective bargaining information. This material will be
supplied to the Association at no cost.

N. To improve communication and relationships between labor and management, the
Association will be allowed an opportunity to attend one mutually agreed upon
briefing quarterly with each squad to discuss Association business and issues of
mutual concern to labor and management. PLEA will utilize best efforts to provide
advance notice of meeting.

O. The City values and benefits from the participation of Union leaders on citywide
task forces and committees, Police Department task forces and committees, Labor
–Management work groups, and a variety of Health and Safety committees. These
activities take time away from expected tasks such as representation and
communicating with the membership and may occur outside the regular work day
of the Union officials. The full-time release positions agree to participate in these
important committees and task forces. In recognition of this commitment, the City



agrees to provide a 960 hour bank of compensation for use by the full-time release
positions each MOU year.

P. Unit members who are not Association members at the beginning of the last pay
period in June of each year will receive 3.5 hours of vacation time, in addition to
their normal annual accruals, credited to their vacation leave bank on the second
paycheck in August of that same year. Unit members who are not Association
members at the beginning of the last pay period in December of each year will
receive 3.5 hours of vacation time in addition to their normal annual accruals,
credited to their vacation leave bank on the second paycheck in February of the
following year.

The number of hours distributed to Unit members who are not Association
members will be deducted from the leave banks described in Section 1-3,
beginning with the Section 1-3(C) leave bank, then the Section 1-3(B)(3) leave
bank, and then the Section 1-3(O) leave bank. If there are not enough hours in
the leave banks to refund the hours to Unit members who are not Association
members, the Association will reduce the number of full-time release positions for
the remainder of the six-month period. The value of each reduced full-time
release position will be converted to hours and credited to the Section 1-3(B)(3)
leave bank.

The City will provide Unit members who are not members of the Association “opt
in” forms, to be approved by the Association, allowing them to donate vacation
leave to be deposited into the Section 1-3(B)(3) leave bank. At any time during
the term of this MOU, any Unit member may request this “opt in” form in order to
donate vacation time in the manner above-described.

Q. As the certified unit 4 bargaining unit, the Association will be notified electronically
of Use of Force Boards and Disciplinary Review Boards at the time of scheduling.


Section 1-4: Rights of Unit Members

A. A unit member has the right to have the Association serve as their meet and confer
representative as set forth in Chapter 2, Article XVII (Employer-Employee
Relations), Phoenix City Code.

B. A unit member has the right to be represented by the Association in dealings with
the City concerning grievances and matters pertaining to their individual
employment rights and obligations.

1. If a unit member requests, representation will be allowed when the member is
the subject of an administrative investigation by Professional Standards
Bureau, any Police Department supervisor, or other City employee who is
conducting an investigatory interview. The City will notify the Association who
will obtain the most readily available unit Association representative, who must
be a bargaining unit member. The unit representative will make every

reasonable attempt to arrive within one hour from the time a phone is made
available to the unit member. Management will make a concerted attempt to
release the association representative giving the consideration of the
departments’ and the associations’ scheduling concerns. The unit Association
representative may make a request for a caucus prior to, during, or after the
interview to bring to the investigator's attention issues which may be violations
of the MOU as set forth in this Memorandum or questions outside the scope of
the N.O.I. Prior to the conclusion of the meeting, the member, or representative
on behalf of the employee, will have the opportunity to make a closing
statement.

The Union representative may assist and consult with the employee, attempt
to clarify the facts or questions asked, and suggest other employees or
witnesses who may have knowledge of the underlying issues. The Union
representative may not turn the meeting into an adversarial proceeding, unduly
disrupt the interview, interfere with the objective of the examination, or
compromise the integrity of the interview. The Union representative may not
interrupt the employee’s response to a question, speak on behalf of the
employee, or prevent the employee from responding to a question. The Union
representative also may not behave in a violent, verbally abusive, insulting, or
demeaning manner toward the interviewer.

During the interview, the interviewer may insist that they are only interested in
hearing the employee’s own account of the matter under investigation at that
time. The interviewer may not prohibit the Union representative from engaging
in meaningful representation, including assisting and consulting with the
employee.

2. The interview session shall be a reasonable period of time, taking into
consideration the gravity and complexity of the misconduct being investigated.

3. Prior to conducting an administrative interview, the City/Department will
consider the necessity of interviewing a Unit Member who is impaired by
alcohol or drugs. If the City/Department deems an immediate administrative
interview is not necessary, it will/may be scheduled at a later time.

4. At the time of the scheduled interview by Professional Standards Bureau, a
Police Department Supervisor, or other City Employee, the investigator will
provide the unit member and / or their representative written notices of
investigation informing the officer of the alleged facts that are the basis of the
investigation and all relevant and readily available materials, including
complaints (except for complaints that are filed with the employer and that
include allegations of unlawful discrimination, harassment or retaliation or
complaints that involve matters under the jurisdiction of the United States equal
employment opportunity commission). Material format may include video,
audio, reports, photographs, documents, and other materials in accordance
with A.R.S § 38-1104(A)(2) in effect during the term of this agreement. Upon
the request of either party, the parties shall meet and confer the impact of any


changes to the provisions of A.R.S § 38-1104(A)(2) during the term of this
agreement. All materials will be made available to the unit member and/or their
representative in the draft investigation prior to the investigative review process
(IRP).

For investigations related to critical incidents such as officer involved shootings,
in-custody deaths, and/or police contract that result in serious physical injury or
death, Body Worn Camera (BWC) video will be made available to a unit
member prior to their administrative (PSB) interview if the unit member first
completes the criminal interview process with criminal investigators. The
parties understand that there are inherent limitations to BWCs and memory.
They also recognize that the inability to review BWC video can impact reporting
accuracy.

During the course of the administrative investigation, the investigator will not
knowingly misrepresent any fact or material issue to the unit member.

Prior to interviewing an involved employee, an Internal Investigation Material
List form documenting what materials, the investigating supervisor or PSB
investigator provided to the involved employee will be completed.

5. A unit member under investigation, and the association, will be notified in
writing every 3 months as to the current status of the investigation. This will
include a brief description of the number of known witnesses still to be
interviewed and other investigative processes remaining to be completed, as
well as an estimated date of completion.

6. When a draft investigation is provided to a Unit member, it will contain an
explanation of the member’s right to review the investigation within the time
period provided in Ops Order 3.19 before signing the investigative review
control form.

7. If changes are made to an investigation after an IRP, the unit member and
representative will be provided with a revised draft of the investigation. The
unit member will have up to 5 business days to review the revised draft, and
may attach a rebuttal, before signing an IRC form.

8. If new information is added, outside what was discussed during the IRP, to the
draft investigation, the member reserves the right to have an additional IRP to
discuss the new information. The additional IRP will only be afforded to
specifically discuss the added information, not to revisit items already
discussed in the initial IRP. The additional IRP will be scheduled and
completed within 7 calendar days, unless mutually agreed upon in writing prior
to the deadline.

9. As the certified bargaining unit for all unit 4 members, all finalized investigations
will be provided to the Association monthly.



C. A unit member has the right to present their own grievance, in person or by legal
counsel.

D. Unit members are entitled to representation if an overall "Not Met" performance
evaluation is appealed and is at the Executive Level (Assistant Chief or Chief) or
when management has more than one representative at the meeting to discuss
the appeal of the performance evaluation.

E.
1. A unit member covered hereunder shall, on their request and by appointment,
be permitted to examine their departmental or divisional personnel file, in the
presence of an appropriate supervisory official of the Department. The unit
member may be accompanied by another person of their choosing. When a
city directed work fitness/job performance medical evaluation process is
completed, the city agrees to give the city doctor a release to give the
information to the requesting employee.

2. No unit member shall have any adverse comments entered into their
departmental or divisional personnel file without the member being informed by
a supervisor. If the unit member requests, they may receive a copy of the
adverse comment.

3. A unit member may, at their discretion, attach rebuttal statements to any
material contained in their departmental or divisional personnel file which may
be adverse in nature.

4. Discipline older than 5 years from the date of issuance will not be considered
for progressive discipline or promotion/transfer purposes except for the
following types of discipline, which may be considered for the duration of
employment (and upon the employee's return to employment, if applicable):

Final sustained discipline of suspension or higher of the following;

• The employee has been abusive or threatening in attitude, language, or
conduct towards fellow employees;
• The employee has solicited or taken for personal use a fee, gift or favor in
the course of the assigned work or in connection with it, which would lead
toward favoritism or the appearance of favoritism or a conflict of interest;
• The employee has intentionally falsified records or documents made, kept,
or maintained for or on behalf of the City of Phoenix;
• The employee has stolen or is in unauthorized possession of City property
or the property of another employee or citizen;
• The employee is under the influence of alcohol or illegal drugs on the job;
• The employee has violated City of Phoenix anti-harassment or anti-
discrimination policies;
• The employee committed a violation of the City's Ethics Policy;
• The employee committed an act of dishonesty;
• The employee committed an act meeting the elements of a felony; or


• The employee has committed a Class 3 violation of use of force.

5. A Supervisory Counseling is a documented warning presented to the employee
for signature. The effective date for any applicable appeal will start from the
date that the employee signs the Counseling.

6. Once a unit member has been disciplined, no further disciplinary action may be
imposed for the same specific allegation during the same incident of
misconduct. If a unit member has received a coaching for the same incident, it
may be considered as a mitigating factor in the final determination of discipline.
A unit member may be subjected to additional discipline if further investigation
reveals additional allegations arising from the same incident.

F. A unit member and Association Representative shall have the right to appear
before the departmental Disciplinary Review Board when disciplinary matters are
brought before the Board involving the unit member.

1. The purpose of such appearance is to give the unit member an opportunity to
respond to the assertions made against them.

2. The Department shall notify the unit member 10 calendar days prior to such
opportunity to respond to the Board. The notification shall contain the date,
time, violation(s) and basis of each violation that has been sustained. In
addition, the unit member, if they choose, may meet with their immediate
supervisor along with the second level supervisor or the unit member’s
Bureau/Precinct Commander for the purpose of discussing the basis of each
violation to be reviewed by the DRB. If the immediate supervisor conducted the
investigation, the unit member, if they choose, may meet with the next
supervisor in their chain of command. Such request shall be made in writing to
the unit member’s immediate supervisor. Also, the unit member, if they choose,
may be accompanied by an Association representative at either meeting.

a. At the IRP meeting, the unit member shall be afforded a reasonable
opportunity to review the written investigation. Realizing that in some cases
there may be information that would be detrimental to the department’s
ability to conduct misconduct investigations, that information may be
deleted. However, all other information will be available for review.

3. The unit member under investigation may request a copy of the DRB
information at no cost. The DRB information will be made available to the unit
member or their representative at the same time the unit member is served with
the DRB notice. Any written or electronic material to be presented by the
employee or their representative to the DRB shall also be given to the
department in a reasonable time. The information will be supplied electronically
if possible; if not, it will be supplied in written form. In addition, the department
will supply any audio/video tapes and computer graphics which have been
produced.



4. The unit member may, at their discretion, appear before the Board with an
Association representative of their choosing and may state the reasons why
the proposed action is unjustified. The unit member and their representative
may passively observe all presentations made to the board and all responses
made to questions by board members. The unit member and non-board
members will be excluded from the room during board deliberations.

5. The HR Representative of the DRB shall provide the Union Representative
verbally with a breakdown of the vote count. Individual board member votes
will not be disclosed and all communications between the HR representative
and the Union Representative shall be treated as confidential. Information
provided to the Union Representative shall not be admissible or used in Civil
Service Hearing.

6. The unit member may submit relevant written matter in support of their position.

7. If the unit member requests, representation will be allowed, consistent with
Article 1, Section 1-4(B)(1) of this Memorandum, during Use Of Force Board
(UFB) hearings. A unit Association representative will be allowed to observe all
presentations made to the Board and all responses to questions by Board
members.

a. At least 10 days prior to the convening of the UFB the unit member will be
provided at no cost with a copy of all documentation concerning their
involvement in the matter under investigation that is made available to the
UFB Board members.

b. At the conclusion of the UFB, the Board Chair will verbally advise the unit
member and representative of policies violated that support the
recommendation. The unit member and representative will also be provided
a copy of the UFB recommendation submitted to the Chief within 3 business
days.

c. The Association has the right to meet with the Police Chief, or designee,
within 7 business days of the board’s decision, as scheduled by the Police
Chief’s office, to discuss an “out of policy” recommendation by the UFB
before a final decision is rendered.

8. A unit member will be provided written notice of a Loudermill hearing at least 5
working days before the scheduled hearing along with copies of all supporting
documentation. This is to ensure the member will have a meaningful
opportunity to prepare for the hearing. The unit member may submit written
information for the Chief’s consideration in advance of the hearing. At the
hearing, the unit member may present any information the member deems
relevant, including one character witness to provide a statement. The witness
will not read written statements submitted by others.




a. The timeline for written notice of a Loudermill hearing resulting from an
arrest for a felony crime under color of authority will be at the discretion of
the Police Chief.

9. In recognition of the mutual benefit to both the city and the unit member,
suspensions MAY BE served under the following time limits, at the unit
member’s option. Unit members may serve suspensions of more than 40
hours on an alternating weekly schedule. The city retains the option to deviate
from this provision for suspensions involving sexual harassment, violence in
the work place, felonies, and drugs/alcohol.

G. A unit member under investigation by Professional Standards Bureau or a Police
Department supervisor for a disciplinary matter that may lead to a written
reprimand, suspension, demotion, or discharge, and who is interviewed or
interrogated, or requested to produce any documentation, shall be given a written
Notice Of Investigation (Form 80-58DB) informing them of the specific nature of
the investigation, their status in the investigation, and all known allegations of
misconduct involved in the interview of the unit member. In addition, the unit
member and/or the Police Department supervisor/Professional Standard Bureau
representative may mechanically record such interview/interrogation. Should any
mechanical recordings take place, the department reserves the right to transcribe
any such interview/interrogation for the purpose of verifying the accuracy of the
interview/interrogation and, if requested, the unit member shall sign the
transcription if it is accurate. In the event that the investigator intends to segment
the interview or the interrogation, the NOI will inform the member of the specific
nature and all known allegations pertaining to the portion or portions of the
investigation being covered by the segmented Notice of Investigation.

1. A copy of the signed and dated Notice of Investigation will be given to the unit
member prior to the beginning of the interview. The unit member shall have the
right to retain the NOI for their use throughout the entire course of the interview.

2. The unit member will be provided a copy of all the interview/interrogation in
digital media format.

3. If any unit member is told not to speak to anyone regarding an investigation,
this admonition does not apply to speaking with an attorney functioning within
the attorney-client relationship. In addition, if an accused unit member is told
not to speak to anyone regarding an investigation, this admonition does not
apply to speaking with an Association representative, who may discuss the
matter only with the grievance chairman/Association president or their
designated representative. Once the investigation is completed, any unit
member may speak with an Association representative regarding the incident.
When the investigation is completed, the accused unit member will be notified
in writing of the findings. A unit member under internal or administrative
investigation may be reassigned (may include reassignment to their home),
until the completion of the investigation.



4. If during the course of the above mentioned investigation, information is learned
concerning additional misconduct on the part of the unit member being
interviewed, an NOI will be issued to the unit member prior to the unit member
being questioned about the additional misconduct information.

5. Investigations alleging serious misconduct and/or issues of veracity will be
investigated by Professional Standards Bureau (PSB) or other appropriate City
entity.

6. Notification regarding the general nature of a Professional Standards Bureau
(PSB) interview at the time of scheduling will be left at the discretion of the PSB
Commander.

7. If any additional NOI’s are served during the course of a misconduct interview
where a PLEA representative is not present (has not been requested), a break
in the interview of up to 1 hour will be granted (if requested) for the employee
to obtain a PLEA representative.

8. The unit member or the unit member’s representative may make a request to
the Chief, or their designee, in unusual circumstances such as a unit member’s
extended duty or hospitalization, to delay the PSB interview for up to 24 hours
after a critical incident.

9. A unit member will not be terminated for the sole reason of having been served
with an order of protection or injunction against harassment unless that court
order precludes the officer from performing their essential functions, including
but not limited to carrying a firearm; until appeal processes have been
exhausted.

H. It is understood by the parties that the benefits granted by this Article, shall not be
interpreted or applied as requiring the employer to count as time worked, any hours
or fractions of hours spent outside the unit member’s work shift in pursuit of
benefits provided by this Article. The employer shall count as time worked any
hours or fractions of hours spent within the unit member’s regular work shift in
pursuit of benefits provided by this Article.

I. The affected employee attending any IRP, DRB, UFB, DAC, Grievance meeting,
Civil Service Appeal, or any other review board while off duty shall be allowed to
adjust their work schedule by an equal amount of time spent in the meeting. The
adjustment will require the approval of the unit member’s supervisor, with
operational considerations. Approval will not be unreasonably withheld.

J. After a separation notice has been signed by the appropriate authorities, and if the
unit member is given the opportunity to resign, the unit member will have 3 hours
to consult with an Association representative.




K. A unit member who receives a written reprimand will be provided a copy of the
official documentation, if any, supporting the written reprimand at the time the unit
member receives the reprimand.

L. If the Driving Analysis Committee sends a case to the DRB for review, the unit
member will receive a copy of the facts supporting the DAC position upon request.
Prior to the DAC review, unless the unit member declines, an IRP will be completed
with the unit member’s commander.

M. In accordance with the terms outlined in Section 1-4.E.4, a unit member seeking
an "at request" transfer will only have discipline of a relevant nature considered in
the determination of the transfer using the following prescribed time frames. The
class will be determined by the finalized PSB investigation.

Written Reprimands: 12 months from date of NOI
Class I Discipline: 12 months from date of NOI
Class II Discipline: 18 months from date of NOI
Class III Discipline: 24 months from date of NOI

N. If an employee is not given their performance evaluation by the annual review date,
the employee may request the merit increase in writing by sending a memorandum
directly to the Human Resources Officer in the Fiscal Management Bureau. If the
performance evaluation is an overall “met,” the request will be processed within 21
calendar days of submittal and will be retroactive to the performance evaluation
annual review date.

O. Unit members will not be excluded from applying and/or competing in a transfer
process based solely on a pending investigation. The investigation is no longer
considered “pending” once the NOF has been served to the member. However,
the transfer process will not be delayed pending the conclusion of the related
investigation. If a unit member is passed over for transfer based on the pending
investigation, he/she may be eligible for the next available opening depending
upon the outcome of the investigation.

P. An association member, or the association at the request of the member, may
request the opportunity to discuss a good-of-the-department transfer decision with
the member's Division Commander. The Division Commander will make
him/herself available, but the transfer action will not be delayed based on this
provision. This provision does not apply to transfers made to adjust staffing levels,
reduce staff in a specific area or other similar operational need.

Q. A unit member or their representative may request the opportunity to discuss and
review a transfer that is the subject of a grievance with the Chief or their designee.
The Chief or their designee shall make themselves available to discuss, but the
transfer action will not be delayed based on this provision. The transfer action
could be delayed or reversed at the discretion of the Chief or their designee. (This
paragraph does not apply to at-request transfers or transfers based on a selection
process).


R. If the City overpays a unit member for any reason, the money will be recovered at
the same rate at which it was paid unless total amount is less than $250.00, at
which the entire amount may be recovered in one lump sum.

S. Progressive Discipline time periods will be based on date of the NOI.


Section 1-5: Prohibition of Strike and Lockouts

A. The Association and the unit members covered by this Memorandum recognize
and agree that rendering of police services to the community cannot under any
circumstances or conditions be withheld, interrupted, or discontinued, and to do so
would endanger the health, safety and welfare of the citizens of the City of Phoenix.

B. The Association pledges to maintain unimpaired municipal services as directed by
the City. Neither the Association, nor any unit member, for any reason, will
authorize, institute, aid, condone or engage in a slowdown, work stoppage, strike,
or any other interference with the work and statutory functions and obligations of
the City or the Department. During the term of this Memorandum neither the City
nor its agents for any reason shall authorize, institute, aid or promote any lockout
of unit members covered by this Memorandum.

C. Should any unit member during the term of this Memorandum, and until such time
that it is expressly and legally rescinded, breach the obligations of Section 1-5B,
the City Manager or his designee shall immediately notify the Association that a
prohibited action is in progress.

D. The Association shall forthwith, through its executive officers and other authorized
representatives, disavow said strike or other prohibited action, and shall notify in
writing all Association members and representatives of their obligation and
responsibility for maintaining compliance with this Article, including their
responsibility to remain at work during any interruption which may be caused or
initiated by others. Copies of such notification shall be delivered to the office of the
City Manager. In addition, the Association shall order all unit members violating
this Article to immediately return to work and cease the strike or other prohibited
activity. Such order shall be delivered both orally and in writing to all unit members
violating this Article with copies of the written order to be delivered to the office of
the City Manager.

E. Penalties or sanctions the City may assess against a unit member who violates
this Section shall include, but not be limited to:

1. Discipline up to and including discharge.

2. Loss of all compensation and benefits, including seniority, during the period of
such prohibited activity.



F. Should the Association during the term of this Memorandum and until such time
that it is expressly and legally rescinded, breach its obligations under this Section,
it is agreed that all penalties set forth in Chapter 2, Article XVII (Employer-
Employee Relations), Phoenix City Code, shall be imposed on the Association, in
addition to any other legal and administrative remedies available to the City that in
its discretion it may elect to pursue.

G. Nothing contained herein shall preclude the City from obtaining judicial restraint or
from seeking damages from the Association, in the event of a violation of this
Section.



ARTICLE 2: Grievance/Arbitration/Labor Management

Section 2-1: Grievance Procedure

It is understood by the parties that the benefits granted by this Article shall not be
interpreted or applied as requiring the employer to count as time worked, any hours or
fractions of hours spent outside the employee's work shift in pursuit of benefits provided
by this Article. The employer shall count as time worked any hours or fractions of hours
spent within the employee's regular work shift in pursuit of benefits provided by this
Article.

A. Informal Resolution

1. As a matter of good labor-management relations, unit members who believe
that they have a bona fide grievance will discuss and attempt to resolve it with
the appropriate lowest level of supervision.

2. If the above informal discussion is held and does not resolve the grievance, the
unit member may file a formal grievance in accordance with the following
procedure.

B. Definition of Grievance

1. A grievance is a written allegation by a unit member, submitted as herein
specified, claiming violation(s) regarding the specific express terms of this
Memorandum for which there is no other specific and formal method of review.
However, disputes specifically excluded in other Articles of this Agreement from
the Grievance and Arbitration procedure shall not be construed as within the
definition set forth above and shall not be handled in accordance with this
procedure. It is agreed that such excluded disputes are not grievable or
arbitrable under the terms of this Article or under this contract.


2. The City continues to retain the format used for grievances, including forms,
technology, etc.

3. A grievance which does not meet the requirements set forth in this Article shall
be null and void, and will not be processed in accordance with this procedure.

4. The City is not under any obligation to accept grievances where the City
Manager has previously decided on the same fact pattern.

C. Procedure

All grievances covered by this Article shall be handled exclusively in the following
manner:

A grievance must be reduced to writing, citing the specific Article and Section of
this Memorandum alleged to have been violated.

1. Step 1

The unit member shall reduce the grievance to writing by signing and
completing the grievance form provided by the City and submit it to the
Commander/Administrator, or designee, within 14 calendar days of the initial
commencement of the occurrence being grieved.

The Commander/Administrator, or designee, may investigate, further consider,
and discuss the grievance with the grievant and the grievant's representative,
if any, as deemed appropriate, and shall, within 14 calendar days of having
received the written grievance, submit a response thereto in writing to the
grievant. The parties by written mutual agreement may move the grievance to
Step 2 of the grievance procedure.

2. Step 2

If the written response of the Step 1 does not result in a resolution of the
grievance, the grievant may appeal the grievance by signing and completing
the City form and presenting it to the division head, or designee within 14
calendar days of the grievant's receipt of the Step 1 response.

The division head, or designee, may further consider and discuss the grievance
with the grievant and the grievant's representative, if any, as deemed
appropriate, and shall, within 14 calendar days of having received the written
grievance, submit a response thereto in writing to the grievant. The parties by
written agreement may move the grievance to Step 3 of the grievance
procedure.

3. Step 2.5



After the Step 2 response, but prior to review by the Grievance Committee, the
parties involved may mutually agree to submit the grievance to Labor Relations.
The grievance, as originally written and Step 1 and Step 2 responses, must be
submitted to Labor Relations within 14 calendar days of receipt of the Step 2
response. Labor Relations shall, within 14 calendar days of the receipt of the
grievance, meet with the department head, or designee, and the grievant and
the grievant's representative, if any, in an attempt to resolve the grievance.
Labor Relations shall then submit a written response to all parties within 14
calendar days of the meeting.

4. Step 3

a. If the written response of the Step 2 (or 2.5 if applicable) does not result in
a resolution of the grievance, the grievant may, within 14 calendar days of
the Step 2 response, appeal the grievance by signing and completing the
City form and presenting it to Labor Relations. A Grievance Committee
hearing will be scheduled at which the grievant shall be afforded the
opportunity to fully present his position and to be represented.

The Grievance Committee shall be composed of:

Chairman – A member of the City Manager’s Office designated by the
City Manager.
Member – A City department head on a rotating schedule.
Member – The President of another union, other than the Grievant’s,
representing employees with the City of Phoenix.

The Grievance Committee shall submit findings and advisory
recommendation(s) to the City Manager. The City Manager shall make the
final determination of the grievance and submit it in writing to the grievant
and his designated representative.

b. If the grievant so elects in writing within the above time limit, in lieu of such
hearing the grievance may be reviewed by an arbitrator. The parties, or
their designated representatives, shall agree on an arbitrator, and if they
are unable to agree on an arbitrator within a reasonable time, either party
may request the Federal Mediation and Conciliation Service to submit to
them a list of 7 arbitrators who have had experience in the public sector.
The parties shall, within 7 calendar days of the receipt of said list, select the
arbitrator by alternately striking names from said list until one name
remains. Such person shall then become the arbitrator. The arbitrator so
selected shall hold a hearing as expeditiously as possible at a time and
place convenient to the parties, and shall be bound by the following:




i. The arbitrator shall be bound by the language of this Memorandum and
departmental rules and regulations consistent therewith in considering
any issue properly before him/her.

ii. The arbitrator shall expressly confine him/herself to the precise issues
submitted to him/her and shall have no authority to consider any other
issue not so submitted to him/her.

iii. The arbitrator shall be bound by applicable State and City law.

iv. The cost of the arbitrator and any other mutually incurred costs shall be
borne equally by the parties.

The arbitrator shall submit findings and advisory recommendations to the
City Manager. The City Manager shall make the final determination of the
grievance and submit it in writing to the grievant and his designated
representative.

D. Time Limits

Failure of City Management representatives to comply with time limits specified in
Paragraph C shall entitle the grievant to appeal to the next level of review; and
failure of the grievant to comply with said time limits shall constitute abandonment
of the grievance; except however, that the parties may extend time limits by mutual
written agreement in advance of the deadline.

E. Union Grievance

The Union may, in its own name, file a grievance that alleges violation by the City
of the rights accorded to the Union by the specific terms of Article 1-3 of this
Memorandum. The Union shall file such grievance at Step 3 of this Procedure.

F. Group Grievance

When more than one unit member claims the same violation of the same rights
allegedly accorded by this Memorandum, and such claims arise at substantially
the same time and out of the same circumstances, a single group grievance may
be filed in the name of all such members. Such group grievances shall be filed at
the Step of this Procedure which provides the lowest level of common supervision
having authority over all named Grievants. Each unit member that is a party
Grievant must be named in such group grievance.

G. Employer Grievances

Should they occur as a result of official Union activities or actions, including the
failure to act as required under the terms of this Memorandum, employer


grievances will be presented directly to the Union president or any officer of the
Union within 14 days of the occurrence prompting the grievance. The president,
or designee, shall in each case provide a written answer within 14 days from
receipt of the grievance. Unresolved employer grievances may be submitted to
arbitration pursuant to Step 3 so long as the City pays the cost of the arbitrator.


Section 2-2: Labor-Management Committee

A. There shall be a Labor-Management Committee consisting of up to 6
representatives of the Association and up to 6 representatives of the Department
and City. The purpose of the Committee is to facilitate improved Labor-
Management relationships by providing an informal forum for the free exchange of
views and discussions of mutual concerns and problems as distinguished from
meeting and conferring.

B. The Committee shall meet as needed by union request, quarterly at mutually
scheduled times. Parties may mutually agree to meet more frequently.

C. The City’s Labor Relations Administrator or his designee shall be the Chairman.
The members shall, in advance of a meeting, provide the meeting’s Chairman with
proposed agenda items, and the Chairman shall provide the members with the
meeting agenda in advance of the meeting.

D. Representatives of the Association on the Committee who are unit members shall
not lose pay or benefits for meetings mutually scheduled during their duty time up
to a maximum of 3 hours per unit member per meeting.

E. It is understood by the parties that the benefits granted by this Section shall not be
interpreted or applied as requiring the employer to count as time worked, any hours
or fractions of hours spent outside the unit member’s work shift in pursuit of
benefits provided by this Section. The employer shall count as time worked any
hours or fractions of hours spent within the unit member’s regular work shift in
pursuit of benefits provided by this Article.

F. For a unit member whose regular shift is other than Shift 1, there will be flexibility
in changing his normal work hours for the purposes of attending official Labor-
Management meetings called by or with the concurrence of City management or
the Police Chief or designee.


Section 2-3: Resolving General Complaints

In the spirit of continually developing good labor-management relations all parties
are encouraged to address general complaints at the lowest level of management
in attempt to seek resolution before escalating issues up the chain of command.




ARTICLE 3: Compensation/Wages

Section 3-1: Wages


A. PLEA reserves the right to submit a proposal for a total compensation increase
once revenue reports are obtained and submitted for review by the city.

B. Additionally, Unit 4 employees will receive a non-continuous payment equal to the
economic value of 5.0% of their base wage to be paid out on the first full pay period
in August of 2023.

C. Unit members assigned to the Air Support Unit, and who have achieved and
maintained the qualification level of Pilot in Command, shall be placed at step one
of Police Officer*Pilot, Job Code 62211, in the pay schedule outlined in Attachment
C.

D. Unit members assigned to the Air Support Unit, and who have achieved and
maintained the qualification level of Rescue Qualified Pilot or PC12 Qualified Pilot,
shall be placed at step one for Police Officer*Rescue Pilot, Job Code 62212, in the
pay schedule outlined in Attachment C.

E. Unit members assigned to the Air Support Unit, and who have achieved and
maintained the qualification level of Unit Certified Flight Instructor, shall be placed
at step one of Police Officer*Flight Instr, Job Code 62213, in the pay schedule
outlined in Attachment C.

F. A unit member assigned to the Air Support Unit, and who has achieved and
maintained the qualification level of Chief Pilot, shall be placed at step one of Police
Officer*Chief Pilot, Job Code 62214, in the pay schedule outlined in Attachment C.

G. Unit members assigned to one of the four described Air Support assignments may
only qualify for and receive pay for one pay step at a time. Example: A unit member
qualified as a Unit Certified Flight Instructor and receiving pay at pay step one of
Job Code 62213 shall not receive the premium pay for any other pay step the unit
member may also qualify for.

H. Unit members designated as Team Leaders on SAU squads will receive an
additional 5% base hourly rate of pay while assigned to this position.

I. It is understood that for implementation purposes, the practice of rounding of
fractional cents shall be done in accordance with accepted mathematical and
accounting principles.




J. When a conflict arises between the Pay Schedule attached hereto as Appendices
and the Pay Ordinance due to mathematical, typographical, or printing error, the
Pay Ordinance shall be the controlling authority.

K. It is the intent of the parties to permanently move the effective date of any wage
increase to the start of the first pay period in July.


Section 3-2: Productivity Enhancement Pay

In recognition of dedicated public service and overall performance, the City agrees to
implement the following Productivity Enhancement Pay formula for unit members:

A. Pay Benefit:

1. In December 2024, and June 2025, a unit employee who has completed at
least 7 years of continuous full-time service and who meets the additional
qualifications specified in this Article shall receive $80, pro-rated and included
each pay period in the qualifying unit member’s regular pay check, for each full
year of continuous full-time service in excess of 6 years, up to a semi-annual
maximum of $1,040, annual maximum of $2,080 at 20 years.

2. In December 2024, and June 2025, a unit employee at 20 years and one day
of continuous full-time service shall receive $125, pro-rated and included each
pay period in the qualifying unit member’s regular pay check, for each full year
of continuous service in excess of 6 years, up to a semi-annual maximum of
$2,000, annual maximum of $4,000 at 22 years or more.

B. Qualifications:

1. A unit member must have completed at least 1 year of continuous full-time
service at the top step in his classification. Employees in step 8 as of July 8,
2002 will receive Productivity Enhancement Pay when they reach one year at
step 8 and maintain their Productivity Enhancement Pay eligibility when they
move to step 9. Employees in step 7 or below as of July 8, 2002 will be required
to complete one year at step 9 to be eligible for Productivity Enhancement Pay.

2. Effective July 1, 1999, a unit member must have completed 7 years of
continuous full-time service. A unit member who has continuous, full time City
service in another classification(s) may apply that time to the 7 year
requirement.

3. A unit member must have achieved the overall performance rating of meets
standards or better on his latest scheduled performance evaluation on file in
the Human Resources Department.

4. A unit member who receives a less than meets standards rating may appeal
that rating by memo through his chain of command to the Police Chief. A unit


member’s eligibility shall be reinstated once the unit member receives a
scheduled or unscheduled performance rating that meets standards.

5. A unit member must be on full-time active status. A unit member on industrial
leave shall qualify for this payment for only the first year of the industrial leave.
However, the entire period of industrial leave shall qualify as continuous service
when the unit member returns to active employment.

C. Terms of Payment:

1. The City will make adjustments to an employee’s Productivity Enhancement
payment within 30 days of the qualifying date.


Section 3-3: Training Pay

A. Master Field Training Officers (FTOs) whom the department selects to conduct
department-approved officer field training; will receive an additional 5% of their
base hourly rate of pay for every day they are assigned to an officially authorized
field training position.

B. Field Training Officers who train in place or unit member assigned to train an O.I.T.
in traffic/DUI enforcement will receive 5% base hourly rate of pay for every day the
unit member actually trains.

C. Unit members assigned to the Canine Unit, who have achieved and maintain the
qualifications for the position of Canine Unit Trainer, will receive an additional 5%
of their base hourly rate of pay for every day they are assigned to an officially
authorized Canine Unit Trainer Position. The following is a list of requirements to
receive payment as a Canine Unit Trainer:

1. The unit member must be, or be designated by the Department to become,
certified by an outside association to train police service dogs. The certifications
include patrol, narcotics detection and/or explosive detection.

2. Training being provided must include basic level training for canines and
handlers assigned to the unit. This section is not meant to include a canine
handler training only his or her assigned canine; it is meant for those who
provide basic and in service training to other canine teams in the unit.

3. An officially authorized Canine Unit Trainer Position must include responsibility
for proper written evaluation of each canine and handler being trained.

D. Detectives whom the department selects to conduct department-approved new
Detective training; will receive an additional 5% of their base rate of pay for every
day the Detective is training.




Section 3-4: Compensation for Interpreting and Translation by Sworn Police
Officers

A. Purpose

1. This regulation is written to provide guidelines for adjusting the compensation
of sworn police officers who are authorized and required by a sworn police
supervisor to utilize a language other than English, including sign language, to
conduct an official Police Department function or activity.

2. This compensation shall be for police-related functions or activities in which the
unit member is called upon to interpret in addition to their normal assigned
duties.

B. Payment Authorization

Compensation provided for by this regulation shall be given only when approved
by a sworn police supervisor prior to the actual interpretation or translation.

C. Performance Activities Approved for Special Compensation

1. Verbal interpretation, in excess of 7 consecutive minutes per occurrence, while
conducting any assigned formal police function or activity.

2. Written translation, in excess of 7 consecutive minutes per occurrence, while
conducting any assigned formal police function or activity.

3. Signing interpretation and translation, in excess of 7 consecutive minutes per
occurrence, while conducting any assigned formal police function or activity.

D. Compensation

A unit member who meets linguistic skills qualifications, as determined by a
management review panel, or, in the case of sign language, determined by
presenting certification recognized by the Arizona Commission for the Deaf and
Hard of Hearing (ACDHH), shall be paid a premium of $10.00 $15.00 per hour
calculated to the nearest 1/4 hour, in addition to his their base hourly rate, for each
hour he they is are engaged in assigned and authorized interpretation, translation,
or signing activities.

Consistent with Section 5-10, 3 of this Memorandum and A.R. 2.51, employees
are eligible to use the seminar and professional membership portion of their
reimbursement benefit for the ACDHH certification.

E. Supervisory Authorization

Authorization must be provided by a sworn police supervisor in each case. Written
notification which includes a listing of the specific time periods for which the


premium payment is sought along with signatures of the unit member and the
appropriate supervisor should be forwarded to the Police Department’s Fiscal
Management Bureau before the end of the pay period in which the additional duty
occurred.


Section 3-5: Overtime

A. Overtime is defined as time assigned and worked beyond the regularly scheduled
40 hour work week or 8 hour work shift, or 10 hour work shift if a 4 day work week
is implemented. Duly authorized paid leave shall be considered as time worked for
purposes of the regularly scheduled work week. This provision shall not apply to
unpaid leave.

B. Overtime shall be worked and shall be allowed if assigned by the Police Chief or
his designees.

C. Overtime work will be compensated in either cash or compensation time at 1-1/2
2 times the regular rate of pay after the first 7 minutes assigned and worked beyond
the end of the unit member’s regularly scheduled shift, calculated to the nearest
1/4 hour.

D. A unit member may, subject to approval of his non-unit supervisor based on
considerations of departmental scheduling and operations factors, request to use
overtime as compensatory time subject to the limitation of three hundred (300) 400
hours on the accumulation of compensatory time. Use of compensatory time shall
be subject to advance approval of the non-unit supervisor. If a unit member
submits overtime requests that are in excess of three hundred (300) 400 hours, he
will be paid the difference.

E. Unit members may contribute accrued compensatory time to other employees in
accordance with City policy governing contributions of leave for serious illness of
an employee or their immediate family member.

F. A unit member may be paid for accumulated compensatory time by submitting a
memorandum to the Fiscal Bureau requesting payment for any portion of the
compensatory time. This may be done at any time upon the unit member’s request,
and such payment will be made in the pay period following receipt of the
memorandum by the Fiscal Bureau.

G. At the direction of the immediate supervisor in each case, a unit member shall be
entitled to overtime in accordance with Article 3, Section 3-6 hereof, while he is
being evaluated by the authorized and designated City physician for return to work
at times he is not scheduled to be on duty nor is on paid leave or disability benefit
status, based on actual check-in and check-out time recorded by Health Center
staff. This time shall not qualify for the guaranteed minimum overtime provision
contained in Section 3-8, but shall be compensated at a minimum of 1 hour at 1-



1/2. No unit member shall be compensated for other than the supervisor directed
evaluation(s) by the City physician for return to work.

H. After 4 consecutive hours of overtime, a unit member shall be entitled to a paid
meal break of 1/2 hour, but in no event shall a unit member be entitled to more
than one such meal break for every 8 consecutive hours of overtime.

For a unit member participating in the 4/10 schedule, this provision shall mean that
before a unit member is entitled to a second 1/2 hour paid meal break, he shall
have worked on an overtime basis for a minimum of 4 hours beyond the end of his
regularly scheduled 10 hour work shift.

I. If work demands preclude a unit member from taking a meal period, the unit
member will be paid an additional 30 minutes at the straight time rate. This benefit
shall apply only if the interruption occurs during the first 30 minutes of the meal
period.

J. When a unit member is off duty and is contacted by telephone by his supervisor
because of the unit member’s official duties, for purposes other than call-out, or a
supervisor approves of the making or receiving of the call, the unit member will be
paid a minimum of 15 minutes at time and one-half his regular rate of pay when
any combination of calls equals 7 minutes or more. If the call extends past this
minimum, the overtime will be calculated to the nearest 1/4 hour. He will not receive
overtime for additional duty-related calls received during this compensation period.

K. A unit member on industrial leave and assigned to his home will be considered to
have the same duty hours and N-days, up to a 7 calendar day period, as the squad
he was on when the injury/illness occurred. After the 7 days, he may be reassigned
to new duty hours and/or N-days.

L. A unit member who scheduled a leave day 30 calendar days in advance through
his immediate non-unit supervisor in accordance with departmental policy and who
subsequently is placed on court stand-by, or is required to appear in court will, by
his choice, receive overtime pay in accordance with this Section and Section 3-7
and/or Section 3-8, in addition to the leave day.

M. A unit member who scheduled a leave day but failed to do so within 30 calendar
days in advance, and who is placed on stand-by or called to court, will receive
overtime pay in accordance with this Article and Section 3-7. However, the number
of leave hours taken will be reduced by the number of overtime hours paid. Court
stand-by hours do not apply to this provision.


Section 3-6: Court Time Overtime

A. When court time constitutes overtime, a unit member shall be entitled to overtime
compensation/minimum call-out pay consistent with Section 3-8 of this
Memorandum.


1. Court time overtime shall be continuous time compensated consistent with
Section 3-6, subsection C.

2. No cost parking will be provided for unit members who are called to testify or
appear at any City of Phoenix Municipal Court facility for any official police
department business, whether on or off-duty.

3. If performed virtual, the unit employee must report to a Phoenix Police facility
to be eligible for Court Time Overtime. If performed at a location of the unit
employee’s discretion, other than a work location, the unit member will be paid
a minimum of 15 minutes at time and one-half his regular rate of pay when any
combination of calls equals 7 minutes or more. If the call extends past this
minimum, the overtime will be calculated to the nearest 1/4 hour. The unit
employee will not receive overtime for additional duty-related calls received
during this compensation period.

B. For purposes of this Article the term Court shall be defined as including Federal
District Court; Superior Court, State of Arizona; City Court, City of Phoenix, State
of Arizona; Municipal Courts in Maricopa County; Justice Court; Federal, State,
County Grand Juries; Motor Vehicle Department hearings, and Prosecutorial and
Defense interviews. It is understood that this Article shall not apply to
administrative hearings including but not limited to arbitration hearings pursuant to
the MOU, Civil Service Board hearings, PERB hearings, and hearings pursuant to
the A.R. 2.61 grievance procedure.

C. After a unit member verifies his need to appear in court to testify concerning the
performance of his official duties at a time other than his regularly scheduled tour
of duty, and he is notified less than 12 hours in advance of the scheduled
appearance time that he need not appear, the unit member will receive 2 hours of
pay at 1-1/2 times his base hourly rate of pay.


Section 3-7: Call-Out Pay

A. A unit member called back because of his own negligence, whether in the proper
care and use of City equipment, or for his failure to complete official reports prior
to securing for the day, shall be paid for such call- back consistent with Section 3-
6, subsection C, provided, however, the unit member shall not be eligible for the 3
hour guaranteed minimum pursuant to this Article. If a claim of negligence is
disputed, it may become subject to the grievance procedure herein.

B. Anytime that a unit member is called back after leaving City facilities at a time other
than his regularly assigned shift, the unit member will receive a minimum of 3 hours
pay at time and one-half the unit member’s base pay calculated to the nearest 1/4
hour, except that a unit member shall not be eligible for additional compensation
during that three hour period.



Compensation to a unit member who is called out at times other than his regularly
scheduled shift will begin at the time the unit member is notified. The compensation
will continue up to 30 minutes beyond the completion of the duties for which the
unit member was called out, or until the member returns to his residence,
whichever is first. Where applicable, the travel time shall be paid only if the total
work and allowed travel time exceed the minimum call out guarantee. Travel time
shall not apply when a unit member is working overtime planned in advance.

C. A unit member beginning an overtime period within 3 hours or less prior to the
regularly scheduled duty reporting time, will be compensated from the time the
overtime period begins to the time he is scheduled to report for duty except that a
unit member shall not be eligible for additional compensation during that period.

D. Holdover time, i.e., being held over on shift (no break in duty exceeding 15
minutes) will be compensated for actual time spent in accordance with Section 3-
6, subsection C.


Section 3-8: Out-of-Rank Pay

A. A unit member who is temporarily required to serve in a regular authorized position
in a supervisory classification, (e.g., sergeant), shall be compensated at the higher
rate of pay in accordance with the following:

B. To be eligible for the additional compensation, the unit member must first
accumulate 10 regular working shifts of assignment in the higher rank within any
12 month period; satisfactory performance during a previous appointment to the
higher rank will be credited to the qualifying period. The days of out-of-rank
assignment need not necessarily be consecutive. Once this qualification is
satisfied, no additional re-qualification will be required. All shifts worked beyond
the 10th shift in the supervisory classification will be subject to the higher rate of
pay.

C. Temporary assignments out-of-rank shall be recorded only in full shift units. A unit
member working out-of-rank for less than 1 full shift will not be credited with
working out-of-rank service time.

D. To qualify for out-of-rank pay, a unit member must be assuming substantially the
full range of duties and responsibilities of the higher level position. Out-of-rank pay
is not authorized, for example, if the organization of a work unit is such that each
unit member carries on his normal duties during the temporary absence of a
supervisor, without a need for the direction which the supervisor would provide on
a longer term basis.

E. Time worked in a higher rank shall not earn credits toward the completion of
probationary requirements in the higher rank.




F. A unit member who has qualified under these provisions shall be compensated at
the minimum rate established for the higher rank for all shifts worked beyond the
10th shift served in the higher rank. In the event of overlapping salary ranges, a
one-step differential shall be paid for out-of-rank assignments. The higher rate of
pay shall be used in computing overtime when authorized overtime is served in
out-of-rank work assignments; the overtime rate shall be the rate established by
the overtime regulations that apply to the higher rank.


Section 3-9: Sick Leave Conversion at Retirement

Effective at the beginning of the first pay period in July, 1992, the following benefits shall
apply:

A. Definitions:

1. Qualifying hours - the minimum number of accrued and unused sick leave
credits existing on the last day of service prior to retirement, which are
necessary before a unit member can participate in the benefit program.

2. Base number of hours or base hours - the number of hours of accrued and
unused sick leave credits which are uncompensated under this Article and
above which the City will compensate the unit member.

3. Base hourly wage - the base hourly rate of pay being paid at the time of
retirement to the retiring unit member who qualifies for participation in this
benefit program.

B. Benefit and Eligibility:

1. A member that has between 1 – 899 hours of sick leave remaining in their sick
leave bank at the time of retirement, shall be eligible for payment of 100% their
base wage for 50% of their hours accrued.

2. A member who has accumulated a minimum of 900 – 1,285 hours of unused
sick leave at the time of retirement, shall be eligible for payment of 100% their
base hourly rate for 65% of their remaining sick hours.

3. A member who has accumulated a minimum of 1,286 – 1,713 hours of unused
sick leave at the time of retirement, shall be eligible for payment of 100% their
base wage for 80% of their remaining sick hours.

4. A member who has accumulated a minimum of 1,714 hours of unused sick
leave at the time of retirement, shall be eligible for payment of 100% their base
wage for 100% of their remaining sick hours.

5. A unit member who has accrued 1,286 hours or more of unused sick leave may
elect to have 150 hours of sick leave paid out at the member’s hourly rate in


one lump sum. A unit member may only elect to exercise this benefit 3 times in
their career, and not more than 1 time in a fiscal year. Eligible employees may
elect to buy back their hours between July 1 and the last pay period in January
each fiscal year.

6. The payments described in numbers 1 through 5 above are not considered
Final Average Salary for purposes of pension calculations

7. Employees who use no sick leave in a calendar year shall have 20 hours of
additional sick leave credited to their account for the next year;

Employees who use 2 days or less of sick leave in a calendar year shall have
15 hours of additional sick leave credited to their account for the next year;

Employees who use 4 days or less of sick leave in a calendar year shall have
10 hours of additional sick leave credited to their account for the next year.

C. Administration:

1. At the time of retirement, the City’s Employee Benefits Division, or such other
individual or agency as the City may designate, shall determine the unit
member’s eligibility and the amount of unused sick leave to be compensated.

2. The unit member shall verify in writing the computations of the Employee
Benefits Division.

3. In the event a unit member’s eligibility for participation or the amount of
compensation is disputed, then the dispute shall be submitted to the City
Auditor for binding resolution.


Section 3-10: Sick Leave Payout

A. All accumulated sick leave hours on the city's official file at the time of the member's
death will be paid. Payment will be based upon the member's base hourly rate at the
time of death.


Section 3-11: Night Shift Differential/Weekend Shift Differential

A. A unit member shall receive $2.00 per hour in addition to his base hourly rate of pay
when working a night shift or any portions of a night shift which ends at or after
10:00 PM.

B. A unit member shall receive night shift pay differential only for hours scheduled and
worked, and not while on paid leave time.




C. A unit member who is called out and works between the hours of 10:00 PM and 6:00
AM will be paid night shift differential for all hours worked at the rate specified in
this Article. If a unit member was called out while on a stand-by status, he will not
receive night shift differential.

D. A unit member shall receive $1.00 per hour in addition to his base hourly rate of pay
and any other shift differential or any other premium pay he may be receiving for
working a weekend shift. A designated weekend shift is defined as any shift that
starts on or after 2:00 PM on Friday, and continuing through any shift that starts
on or before, but not after 11:59 PM on Sunday.

1. A unit member shall receive weekend shift pay differential only for hours
scheduled and worked, and not while on paid leave.

2. A unit member who is called out and works between 2:00 PM on Friday and
11:59 PM on Sunday will be paid weekend shift differential for all hours worked
at the rate specified in this Article. If a unit member was called out while on
stand-by status, he will not receive weekend shift differential

Section 3-12: Stand-By Pay

A. When a unit member is required and assigned to be available for immediate
emergency call-out at times that they are not otherwise on duty and the unit
member complies with departmental regulations incident thereto, the unit member
shall be compensated as follows: $100.00 on the unit member’s non-work day and
$80.00 on a workday.

B. When management determines it is necessary to provide call-out service, stand-
by assignments will be maintained by any detail in the department.


Section 3-13: Court Time Standby Pay

A. When a unit member receives a subpoena or other notice requiring him to stand-
by to appear in court to testify concerning the performance of his official duties at
a time other than his regularly scheduled tour of duty, and he was not notified 12
hours or more in advance of the court appearance that he need not stand-by, he
shall be entitled to a minimum of 2 hours of pay at 1-1/2 times his base hourly rate
of pay for court dockets scheduled before 1200 hours, and an additional minimum
of 2 hours of pay at 1-1/2 times his base hourly rate of pay for court dockets
scheduled after 1200 hours, for each day the subject court proceeding is in session
and the Unit member is subject to call, providing the provisions of subsection B
hereof are satisfied. If a unit member is required to remain on stand-by after 1200
hours, the unit member shall receive an additional 1 hour of pay at 1-1/2 times his
base hourly rate of pay.

If call-out occurs before the expiration of stand-by pay, then stand-by status shall
continue until the occurrence of either (a) the expiration of stand-by pay; or (b)


arrival at the duty location or participation in virtual appearance begin. Call-out pay
and stand-by pay shall not be permitted to overlap resulting in the compounding of
compensation.

B. If a unit member fails to exercise his responsibility to contact the appropriate
representative of the court or a party 16 hours or less before the time indicated on
the subpoena to determine the continued need for him to stand-by, he is not eligible
for any stand-by pay.

C. For the purpose of this Memorandum, subpoena refers to a subpoena duly issued
by a court or the Arizona Motor Vehicle Department.

D. For purposes of this Article the term Court shall be defined as including Federal
District Court; Superior Court, State of Arizona; City Court, City of Phoenix, State
of Arizona; Municipal Courts in Maricopa County; Justice Court; Federal, State,
County Grand Juries; Motor Vehicle Department hearings; Mental Health Court;
and Prosecutorial and Defense interviews. It is understood that this Article shall
not apply to administrative hearings including but not limited to arbitration hearings
pursuant to the MOU, Civil Service Board hearings, PERB hearings, and hearings
pursuant to the A.R. 2.61 grievance procedure.


Section 3-14: Off-Duty Employment

A. The Department agrees to maintain a list of unit members who are interested in
off-duty work for use in making job referrals, provided the unit member has
received prior approval to engage in off-duty employment from the immediate
supervisor.

B. Off-duty employment shall be governed by the rules and regulations of the Phoenix
Police Department. Should the Department contemplate any changes in these
rules and regulations during the term of this Memorandum, it shall meet and
consult with the Association on such changes in the Labor-Management
Committee prior to implementation.

C. The Police Chief agrees to eliminate the limitation of the number of off-duty work
hours permitted. However, the Department reserves the right to take appropriate
action in the event that a unit member’s wellness, welfare, or performance is
adversely affected.

D. A unit member who works off duty in a police function for a City-sponsored event
or project, and is paid through City payroll, will be compensated at time and one-
half his regular rate of pay for all time worked.


Section 3-15: Jury Duty




When a unit member is called upon to serve as a juror in any court action, he will be
allowed leave from his duties without loss of pay for the time required for his service.


Section 3-16: Deferred Compensation and Defined Contribution Plans

A. The City’s contribution to DCP will continue at 2.56% 5.00%.

B. At the employee’s separation, for either retirement or exiting the Deferred
Retirement Options Program, the employee’s sick leave payout amounts will be
automatically contributed into the City’s 401(a) plan. Any excess amount over the
Internal Revenue Code 401(a) plan contribution maximum limits will be
automatically contributed into the City’s 457(b) plan. Any portion of the excess
amount that cannot be contributed to the 457(b) plan because of Internal Revenue
Code 457(b) plan contribution maximum limits will be paid as taxable income. The
401(a) Plan document as approved by the Deferred Compensation Board will be
the governing document.

C. After the City receives official Internal Revenue Service approval and a private
letter ruling regarding the City’s 401(a) plan, the parties agree to schedule a
meeting to discuss a possible change in the distribution of the current benefit
between the 457(b) and 401(a) plans. Any agreement will be conditional on
Deferred Compensation Board approval.


Section 3-17: Non-Direct Payment of Compensation or Benefits

Various sections of this Memorandum contain a form of compensation, wages, or benefits
that have been negotiated in good faith and may or may not provide a direct payment of
wages or other benefit to each member. Those forms of compensation, wages, or
benefits that do not provide a direct payment to each unit member have been negotiated
in place of a direct payment and costed as part of the overall economic package.
Examples include: life insurance, long term disability insurance, leave payouts, etc.


Section 3-18: Drug Recognition Expert Premium Pay

Department qualified/certified Drug Recognition Experts (DRE) who are current in all
training and requirements set forth in police, and have completed all necessary training,
shall be paid a premium of $15.00 per hour, calculated to the nearest ¼ hour, in addition
to their base hourly rate, for each hour they are engaged in DRE activities.

Section 3-19: Phlebotomist Premium Pay

Department qualified/certified phlebotomists who are current in all training and
requirements set forth in police, and have completed all necessary training, shall be paid
a premium of $15.00 per hour, calculated to the nearest ¼ hour, in addition to their base
hourly rate, for each hour they are engaged in phlebotomy activities.


Section 3-20: Market Adjustment

Human Resources will finalize a Compensation Survey no later than August 1st of each
year that compares total cash compensation for Phoenix police officers to the cities of
Chandler, Gilbert, Glendale, Mesa, Peoria, Scottsdale, Surprise, Tempe, and DPS.

At the conclusion of the compensation survey, all the cities will be ranked in numerical
order based on total cash compensation with the highest ranked at number 1. If the
total cash compensation for Phoenix police officers is less than number 1 or number 1
but less than 10% more than the number 2 department, then the unit members wages,
will be adjusted to obtain the number 1 position by at least 10%.

Any time an adjustment is made to the maximum pay range for the officer position
pursuant to this section, the minimum pay range for the position shall be adjusted by the
same percentage increase.

Any wage increase will become effective on the first day of the next full pay period after
the survey data has been accepted and signed by the Association.

For the purpose of this section, Total Cash Compensation is meaning the following:
• The maximum annualized base wages for an individual officer at the top of the
pay range (i.e, maximum hourly rate x 2,080); and
• The annual amount received as longevity pay, or equivalent, by an individual
officer at the top of the officer pay range.

3-21: Patrol Longevity Pay

Police Officers assigned to patrol duties will be eligible for patrol longevity pay, based
upon the top pay step of the classification currently held by the unit member receiving
the longevity, in accordance with the following schedule. Effective the first pay period
following July 1, 2024:

Longevity Percentage

Completion of 7 years
of Patrol service 2%

Completion of 10
years of Patrol service 6%

Completion of 15 years
of Patrol service 11%

Completion of 20 years of
Patrol service 12%




Completion of 25 years of
Patrol service 14%

Completion of 30 years
of Patrol service 16%

Patrol longevity premiums shall be paid beginning with the first full pay period following
the completion of the eligibility requirements. To determine eligibility for patrol longevity
premiums, service shall be limited to continuous time served in good standing as a
uniformed member of the Phoenix Police Department.
A Patrol Officer is defined as an officer whose primary function is to answer calls for
service that are dispatched by dispatchers within the Communication Bureau. Patrol
Specialty are not classified as Patrol Division officers for the purpose of this definition.

Section 3-22: Detective Pay Incentive:

Detectives who are in a position that requires them to maintain a case load and respond
to call out will receive an additional 5% of their base hourly rate of pay.


ARTICLE 4: Hours of Work/Working Conditions

Section 4-1: Work Schedules

A. The regular duty hours for a unit member shall be 5 consecutive shifts of 8 hours
in a 7 calendar day work week. These 5 consecutive shifts will be preceded and
followed by 2 “N” days. If, by reason of transfer, a unit member’s “N” days are
changed, the provisions of this section pertaining to “N” days shall not apply. The
8 duty hours per shift shall be consecutive and may include any “briefing time” and
shall include a meal period of 30 minutes. When work demands permit, with a
supervisor’s approval, a unit member may combine this 30 minute meal period with
one of his 15 minute rest periods described under Subsection D of this Article to
achieve a 45 minute meal period. This shall also apply to a unit member working
a 4/10 schedule. At times, the department may have operational needs which
necessitate a change in current work schedules. The department shall give a unit
member a minimum 7 day advance written notice when his “N” days or hours will
be changed. If this (7 day written notice is not given, and there is no operational
need for not providing the notice, the “N” days or hours change will be rescheduled
to allow for a 7 day notice period.

B. If a 10 hour, 4 day work week is implemented; the regular duty hours for an affected
unit member shall be 4 consecutive shifts of 10 hours in a 7 calendar day work
week. These 4 consecutive shifts will be preceded and followed by 3 “N” days. If,
by reason of transfer, a unit member’s “N” days are changed, the provisions of this
Subsection pertaining to “N” days shall not apply. The 10 duty hours per shift shall
be consecutive and may include any “briefing time” and shall include a meal period

of 30 minutes. At times, the department may have operational needs which
necessitate a change in current work schedules. The department shall give a unit
member a minimum 7 day advance written notice when his “N” days or hours will
be changed. If this 7 day written notice is not given, and there is no operational
need for not providing the notice, the “N” days or hours change will be rescheduled
to allow for a 7 day notice period.

C. All unit four members assigned to patrol squads with beat responsibility only will
will only work the work schedule defined in subsection B of this section (4/10’s)
through June 30, 2024.

D. If a unit member’s normal duty hours are changed with less than 7 days’ notice,
then the unit member is entitled to premium pay.

If a unit member’s normal “N” days are changed, then the unit member is entitled
to premium pay.

"Premium Pay" is calculated as follows:

• For a unit member assigned to a 5/8’s schedule:
• A change in normal duty hours: 2 hours at their base hourly rate of pay.
• One “N” day change: 4 hours at their regular rate of pay.
• Two “N” days changed: 20 hours at their regular rate of pay.
• For a unit member assigned to a 4/10’s schedule:
• A change in normal duty hours: 2.5 hours at their base hourly rate of
pay.
• One “N” day change: 5 hours at their regular rate of pay.
• Two “N” days changed: 10 hours at their regular rate of pay.
• Three “N” days changed: 20 hours at their regular rate of pay.

Subject to the discretion of the Chief, or designee, official mobilization as defined
in Operations Order 9.1 is exempt from this section.

A unit member, who requests a change in work schedules, will not receive
premium pay since the request is not a department directed change.

This section does not apply to the 30 hour or more block of annual module training.

A unit member is not eligible to receive both premium pay and overtime for the
same hours.

E. When used in the context of this Article, “Operational Needs” will be defined as:
Service demands or other required actions performed to accomplish the mission
of the department. These actions may be routine (anticipated) or emergency
(unanticipated). For routine operational actions, a seven-day written notice will be
given to change schedules. For emergency operational actions, unit members will
be provided with as much advance notice and information as the situation will
allow.

F. In addition to all duties as assigned by the Police Chief or his designees, work
hours shall continue to include 2 15 minute rest periods as work demands allow.

G. There shall be a minimum of 15 hours off between shifts, 13 hours for a unit
member working a 4/10 schedule. If this is not possible, the unit member shall
receive overtime compensation at his regular rate of pay for each full hour worked
within the described 15 hour period, 13 hour period for a unit member working a
4/10 schedule. A unit member assigned to a specialty bureau may sign individual
statements waiving the provisions of this section. Signed waivers shall continue in
effect per fiscal year.

This section does not apply to mandatory training conducted by the Advanced
Training Detail when a member is given 30 days written notice of the required
training. The intent is not for supervisors to work employees on a double shift.
Employees’ chain of command will ensure employee’s shift prior to training is
adjusted to afford 13/15 hours off before reporting to training.

H. A unit member will be permitted to take the meal period at a location within the
squad/team area, or if no suitable eating location is available, then with the
approval of the designated supervisor, at a location outside the squad/team area.
A meal period may be taken at a private residence, with supervisory approval,
provided such residence is within the unit member’s beat area.

I. A unit member may return to his work station 20 minutes before his scheduled end
of shift if work demands permit for the purpose of completing required paperwork,
notifying oncoming unit members of any beat conditions, and to notify his
supervisor of any unusual occurrences he encountered during his shift.

J. A unit member assigned to the Canine Detail shall be allowed 4 hours of paid time
per work week to care for his police dog at his residence. The City will determine
when and how the hours will be scheduled.

K. A unit member may waive the provision of section A and B of this section to
facilitate an alternative work schedule upon written agreement of both the
Association and the Department.

L. “On duty” training will be approved at the Division Chief level.


Section 4-2: Seniority

A. The City shall provide the Association with a list of unit members showing each
unit member’s City employment date and class employment date.

B. Seniority shall be by length of service within a class. If seniority within the class is
not determinative, then length of service with the City shall prevail.



C. Seniority shall be used as a factor consistent with established Civil Service
procedures in choice of work assignments, vacation schedules and in the
determination of layoffs.

Section 4-3: Minimum Staffing:

Patrol Officer Coverage – Minimum staffing levels will be maintained at seventy-five
percent (75%) of maximum squad size. If Unit Members are required to work without
minimum squad coverage, the Unit Members will be paid 2-1/2 times the base hourly rate
of pay calculated to the nearest ¼ hour until the squad minimum is achieved.

Section 4-4: No Cost Parking:

Unit members will not be required to pay for parking at their assigned work locations.


ARTICLE 5: Benefits

Section 5-1: Health Insurance

A. The City and Association agree to maintain the current 80/20 split for health
insurance monthly contribution for the single and family coverage. If there is a rate
increase or decrease, the city will pay 80% of the new monthly contribution and
the employee will pay 20%.

B. If there is a substantive change in the City’s Health Insurance Plan design, the
Labor Relations Administrator will discuss such change with the Association.

C. In the event of the death of a unit member while on duty or while performing a
police function as determined by the City, the City will continue to pay the full
monthly health insurance premium for the spouse and all eligible dependents.
Should the surviving spouse remarry, the benefits of this provision shall be
discontinued for the spouse. Benefits for remaining eligible dependents, e.g.
children, step children, or adopted children, will remain in effect as federal law
prescribes.

In the event of the death of a unit member while commuting to or from his work
location, for a period of two hours each way, the City will continue to pay the full
monthly health insurance premium for the spouse and all eligible dependents. This
policy will be consistent with the terms of the 1997 agreement between the City of
Phoenix and CIGNA Group Insurance, for the payment of a supplementary
commutation life insurance policy for each unit member. The Association will pay
the cost of this benefit, if any, the first year of each new Memorandum period.

D. In the event Congress or the State of Arizona passes legislation which considers
the amount the City contributes to health or dental insurance as imputed income,
then the City will consider such contributions as income to the employee.

Section 5-2: Retiree Health Insurance

A. Upon retirement of a unit member, or bargaining unit member who retired on
August 1, 1992 or later, the City’s contribution to health care premiums will be
calculated without regard to age.

B. In no event will the combination of this contribution and the amount paid by the
PSPRS (Public Safety Personnel Retirement System) exceed the monthly
premium for the chosen health insurance benefit.

C. The City of Phoenix agrees to participate in the Post Employee Health Plan
(PEHP) for unit members in accordance with the terms and conditions of the Plan's
Participation Agreement, a copy of which is attached to this agreement. The
Employer agrees to contribute to the Plan on behalf of unit members:

Effective July 1, 2017, the Employer shall contribute for each unit member the
amount of $6.00 per pay period. If any contribution is an amount other than an
equal dollar amount per unit member, that contribution shall be deposited in the
unit member's Health Insurance Premium Reimbursement sub-account, otherwise
the Employer's equal dollar amount contribution per unit member shall be
deposited into the unit member's Universal Health Care Reimbursement sub-
account pursuant to the terms and conditions of the Plan.

D. A unit member who completes 20 years of service with the City of Phoenix, the last
10 consecutive, and retires, will be eligible to stay on the city’s medical plans at
the active employee rate until reaching Medicare eligibility. At such time, the city’s
medical plans will become secondary to Medicare at a reduced premium.


Section 5-3: Dental Insurance

A. The City shall pay the full premium costs for single coverage for employees
enrolled in the base HMO or PPO plan. and 75% of the premium costs for family
coverage for a City dental plan.

B. The plan shall consist of 80% payment of reasonable and customary charges
covered for preventive and diagnostic services, basic services, and major services.
The plan shall also include an orthodontia benefit providing for 80% payment of
reasonable and customary charges up to a maximum lifetime benefit of $4,000 per
person. This plan is subject to the deductibles and limitations contained in the
contract between the dental insurance carrier and the City of Phoenix. Enrollment
in prior City of Phoenix dental plans counts toward major services time limit
exclusions.




Section 5-4: Life Insurance

A. The City will continue the existing off-the-job and on-the-job life and
dismemberment insurance coverage, and will continue the face value of the policy
at $15,000. The City will continue the current policy for death in the line of duty at
$100,000.00.

B. Effective August 1, 2001, the City will increase the $35,000.00 line of duty life and
dismemberment insurance coverage to each unit member to $100,000.00.

C. Additionally, the City will provide to each unit member a $200,000 death benefit
covering the unit member’s commute to and from his city work location. This policy
will be consistent with the policy negotiated in 1997 with CIGNA Group Insurance
and will cover the unit member’s commute for up to two hours before his shift
begins and two hours after his shift concludes. The Association will only pay the
cost of this benefit the first year of the MOU.


Section 5-5: Long-Term Disability Insurance

A. The City will offer a long-term disability benefit for all full-time, regular unit members
pursuant to A.R. 2.323 as may be amended (providing that such amendments shall
not be in conflict with the MOU). Employees who have been continuously
employed and working on a full-time basis for twelve consecutive months are
eligible for long-term disability coverage. Applicants must apply for benefits they
may be eligible to receive. After an established 90 calendar day qualifying period,
the plan will provide up to 66-2/3% of the employee's basic monthly salary at the
time disability occurs and continue up to age 75 for employees who have been
employed full-time for 36 months and one day. Employees who have been
employed full-time with the City of Phoenix for 36 months or less, will be eligible to
receive a long term disability benefit for no more than 30 months.

B. This benefit will be coordinated with sick leave, industrial insurance payments,
social security benefits, unemployment insurance and disability provisions of the
retirement plan.


Section 5-6: Holidays and Vacation Leave

A unit member shall be entitled to holiday benefits as set forth in Paragraph 2 of
Operations Order No. 3.6, including overtime compensation for hours assigned and
worked on a specified holiday in accordance with and subject to Article 3, Section 3-6,
Overtime.

A. The compensation of a unit member who actually works on a day designated as a
holiday shall include, in addition to his regular day’s pay, additional pay or
compensatory time for hours worked up to 8 10 excluding overtime pay.



B. A unit member who is not scheduled to work on a designated holiday will still be
compensated for 8 10 hours pay or compensatory time for each holiday.

C. Paid holidays shall include:

New Year’s Day
Martin Luther King, Jr's Birthday
President’s Day
Caesar Chavez Birthday
Memorial Day
Juneteenth Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Day
Two Personal Leave Days* & **

* After 6 months of continuous service.
** Personal leave will be a total of 20 hours for all unit members.

Subject to operational and scheduling factors, a unit member’s personal
leave days shall be taken each calendar year on any day of the unit
member’s choosing.

D. For a unit member participating in the 4/10 schedule, holiday pay shall be applied
as follows:

1. When a designated paid holiday falls on a unit member’s scheduled day off,
the unit member shall be paid 8 hours of holiday pay.

2. When a designated paid holiday falls on a unit member’s normally scheduled
work day and the unit member is directed to not work that day, the unit member
shall be paid for 8 hours of holiday pay. The additional 2 hours necessary to
receive 10 hours of pay will be deducted at the unit member’s discretion as
either non-paid time, accumulated vacation or compensatory time. If a unit
member has no accumulated vacation or compensatory time, the unit member
will receive only 8 hours of pay. Alternatively, the unit member may work for 2
hours on the holiday, paid at straight time, performing tasks at the direction of
a supervisor. The compensation of a unit member who actually works on a day
designated as a holiday shall include, in addition to his regular day’s pay,
additional pay or compensatory time for hours worked up to 8 hours, excluding
overtime pay.

E. A unit member will continue to receive holiday pay while on industrial leave.




F. Holidays shall be observed on the calendar days on which they fall for unit
members directly involved in providing continuous 24-hour or seven-day service
operations.

G. The City agrees to maintain its present vacation selection procedure and, to every
extent practicable, allow a transferred unit member to maintain his previous
vacation schedule.

H. A unit member who works a schedule at full time 52 weeks of the year shall be
credited with vacation credits for every completed calendar month of paid service
according to the following schedule:

1. Through 5 years of service 8 hrs. per month
2. 6th through 10th year of service 10 hrs. per month
3. 11th through 15th year of service 11 hrs. per month
4. 16th through 20th year of service 13 hrs. per month
5. 21st year of service and thereafter 15 hrs. per month

I. Unit members who have accrued 312 hours or more of vacation, may elect to have
150 hours of vacation leave paid out at the member’s hourly rate in one lump sum
or converted into their comp bank. The member may only elect to exercise this
benefit 4 times in their career, and not more than 1 time in a fiscal year. This
payment is not considered Final Average Salary for purposes of pension
calculations. Eligible employees may elect to buy back their hours between July
1 and the last pay period in January each fiscal year.

Additionally, 80 hours of vacation time can be accumulated above the maximum
vacation carryover into the last 3 years of service. These hours must be used as
paid time off prior to retirement.

J. Vacation accrual, carryover and compensation at separation is as follows:

MAX ACCRUAL THAT
CAN BE
MONTHLY ACCRUAL MAXIMUM CARRYOVER COMPENSATED AT
YEARS OF SERVICE RATE (HOURS) (HOURS) SEPARATION (HOURS)

0 – 5th 8 312 392

6th - 10th 10 360 440

11th - 15th 11 384 464

16th - 20th 13** 432 512

21st+ 15** 490 570


** In the last three years of service an additional 80 hours may be carried over into
a new calendar year.

During the 2021-2023 MOU, a workgroup will be formed with participants from City
management and include a leader from PLEA for the purpose of exploring the
possible creation of a Citywide bank of hours supplied by vacation cutback hours
for use by employees with approved donation petitions. The workgroup will submit
a recommendation to the City Manager before the end of the 2021-2023 MOU.

K. For the purposes of determining monthly vacation Accrual rates for a unit member
who had a break in service, if the unit member was reemployed within 5 years, the
amount of time the person is gone is subtracted from his previous service, thereby
giving the unit member a new accrual service date.

L. A unit member may sell back up to 80 hours of vacation time each calendar year
(unit member must use a minimum of 40 hours of vacation/comp-time leave during
the calendar year to qualify for this benefit). This payment shall be made on the
first payday of December of each year, and shall be included in the unit member’s
regular, bi-weekly paycheck.


Section 5-7: Out-of-State Vacation Recall

When a unit member is temporarily recalled to duty from out-of-state while on an
authorized vacation by order of the Police Chief, or designee, he shall be reimbursed for
necessary and provable transportation expenses as determined by the Police Chief.


Section 5-8: Military Leave

A. Definition
1. Pursuant to ARS 26-168 and ARS 38-610, employees who are members of the
Arizona National Guard or the Reserves of the United States Armed Forces,
will be entitled to a leave of absence from their duties for a period not to exceed
30 days when they are engaged in ordered annual training or to attend camps,
maneuvers, formations, or drills under orders of any branch, including the
reserve or auxiliary.

2. This leave will be granted without loss of pay or other employment rights.

B. Leave Guidelines
1. National Guard and Military Reserve leave time will be calculated using working
days.

2. Employees will not be charged with military leave time for days that fall on their
regularly scheduled days off.




3. Leave days do not have to be taken consecutively, the only limitation is the
300-hour maximum in any two consecutive military fiscal years (October 1
through September 30).

4. Travel time will not be allowed in addition to inclusive dates shown on requests.

5. A copy of the Military Orders will accompany leave requests.


Section 5-9: Uniform, Clothing and Equipment Allowance

A. Department-issued equipment, as follows:

1. The Police Department will furnish to each unit member entering the
department the following:
1 Uniform Belt
1 Handcuff Case
1 Holster
1 Helmet
1 Magazine Pouch
1 Service Weapon
1 Pepper Spray Holder
1 Pepper Spray Canister
1 Pair of Handcuffs and Key
1 Uniform Breast Badge
1 Flat Badge with Case
1 (pair) Puncture resistant gloves

The department also agrees to provide spit masks on a continuous basis.

2. Pilot’s equipment list as follows:

The Police Department will furnish the following to each unit member assigned
to the Air Support Detail:

2 Nomex (or equivalent in quality) Flight Suits
1 Flight Helmet
1 Standard Headset

3. The Department shall replace those items as they, in the judgment of the
Department, become unserviceable due to wear or damage in the course and
scope of official duties.

B. A unit member will receive $1,150 clothing allowance per annum. Barring
unforeseen circumstances, payment for uniform allowance will be made on or
before August 1 of each fiscal year. Such payment will be made to cover the cost
of uniforms, maintenance, cleaning of such uniforms, and for other duty-related


expenses and for the unit member to provide a required flashlight and fresh
batteries.

C. A new unit member will receive an initial fiscal year uniform allowance equal to
1/12 of the annual allowance per month from the first day of the month of his
employment through the end of the fiscal year. This payment will be made in a
lump sum during the first 60 days of employment.

D. A unit member who leaves City Employment shall repay to the City the uniform
allowance equal to 1/12 of the annual allowance per month for each month
remaining in the fiscal year after the last day of the month in which separation
occurs, provided, however, that a unit member who retires will not be required to
repay any uniform allowance. In addition, the family or beneficiary of a unit member
who dies while in the employment of the City shall not have to pay back any uniform
allowance.

E. A unit member who has been on extended leave (paid or unpaid), excluding
industrial leave, sick leave, or military leave of 2 months or longer, shall have the
next annual uniform allowance reduced by 1/12 of the annual allowance for each
month of extended leave.

F.
1. On or before August 1 of each fiscal year, a unit member assigned to the
following details/squads/units will, in addition to his annual clothing allowance,
be provided a one-time payment per the following schedule upon initial transfer
to that assignment.

Canine $320 $500
SAU (Tactical) $320 $500
Air Unit $320 $500
Solo Motor $320 $500
TRU*** $320 $500
Detectives* $320 $500
Bike Officers** $320 $500
Honor Guard $320 $500
SAU Negotiators $320 $500
Drone Pilots $320 $500
Firearms Training Detail $320 $500

* Detective is defined as a certified detective who is in a detective or
investigative assignment or an assignment that normally requires the unit
member to wear civilian business clothes.

** Bicycles will be furnished by the City. To be eligible for the one-time
payment of $320 $500, a bicycle officer must successfully complete the 40-
hour bicycle certification class and be assigned to NET, DOU, CAO, the
airport, or a School Resources Assignment, or any designated bike squad
approved by the Police Chief (i.e. the Desert Horizon Precinct Bike Squad).


2. A unit member assigned to the following details/squads/units will receive, on or
before August 1 of each fiscal year, in addition to his initial uniform allowances
described in section F1 above, an annual maintenance allowance per the
following schedule:

Canine 320 $500
SAU (Tactical) 320 $500
Air Unit 320 $500
Solo Motor 320 $500
Detectives 320 $500
TRU*** 320 $500
Bike Officers** 320 $500
Honor Guard 320 $500
Firearms Training Detail 320 $500

The provisions of Subsection D of this Section shall apply to this Subsection.

** To be eligible for the one-time payment of $320 500, a bicycle officer must
successfully complete the 40-hour bicycle certification class and be
assigned to NET, DOU, CAO, the airport, or a School Resources
Assignment, or any designated bike squad approved by the Police Chief
(i.e. the Desert Horizon Precinct Bike Squad). All bicycle officers, assigned
to one of the details above, who do not ride during the course of their regular
duties, will be required to work at a minimum, one shift every fiscal year with
DOU, during a regular shift or a special event, utilizing Department issued
bicycles. This event will be coordinated with DOU command staff and the
affected units’ command. Proper notice of schedule change will occur of
the shift is outside of the unit members normal work hours.

*** TRU is defined as an officer who has completed the annual TRU
certification course and is assigned to a TRU response/support squad. The
Unit member must attend annual training and maintain certification to be
eligible for allowances.

G.
1. A unit member who purchases a new ballistic vest shall, upon showing proof of
purchase, be reimbursed an amount up to, but not exceeding, $1,000.

2. At the time of the purchase, the member can utilize the remainder of stipend to
purchase department authorized armor plates.

3. Upon replacement of his ballistic vest, a unit member shall be entitled to the
above $1,000 reimbursement every 5 years.

H.
1. The City agrees to reimburse a unit member for the repair or replacement of
uniform items and for other personal property damaged in the course of


employment and performance of their assigned duties without fault or
negligence on the part of the unit member, other than normal wear and tear in
accordance with the schedule of items and maximum amounts authorized for
reimbursement outlined below:

Business Suit $250 $500
Business Dress $100 $200
Sport Coat $150 $300
Dress Shirt $50 $100
Dress Trousers $75 $150
Dress Skirt $75 $150
All Shoes $100 $200
Uniform Boots ALL
Motorcycle Boots ALL
Motorcycle Gloves $100 $200
Glasses and contacts RX ALL
Sunglasses -non-RX $80 $160
Watches $80 $160
Jewelry $75 $150
Police Uniform Trousers ALL
Police Motorcycle Breeches ALL
Police Uniform Shirt ALL
Police Jacket ALL
Police Motorcycle Jacket ALL
Flashlight $100 $200
Ballistic Vest ALL
Service Weapon and (up to cost of City weapon) authorized attached
accessories

2. Reimbursements for full, 3/4, 1/2, 1/4, value are based on the supervisor’s
evaluation and recommendations of the article’s condition and age. Items not
listed above are not covered by the policy.

3. The option to repair or replace damaged items, and to determine whether
replaced property will be returned to unit member, rests with the City.

4. The provisions of this policy shall not apply if the unit member has concealed
or misrepresented any material fact or circumstances concerning the subject
of the loss, his interests therein, or in the case of any fraud or false statements
by the unit member relating thereto.

I. Upon duty related retirement, the City will provide the retiring member a Retired
Police Officer’s Commission Card similar in appearance to the regular Commission
Card.

J. Upon retirement, with Chief approval, a unit member will receive his breast badge
mounted on a plaque, a retired flat badge and case, handcuffs, and his fully
functional department-issued service weapon, including all 3 duty magazines, for


$1.00. If the unit member dies in the line of duty or while employed by the
department, the unit member’s spouse or an adult survivor may elect to receive
these items, except for the flat badge and case, for $1.00 which will be paid by
PLEA. The unit member’s spouse or adult survivor will have the option of receiving
the service weapon in a fully functional condition, or may request the unit member’s
service weapon be disabled and mounted in a shadow box, or may decline
receiving the service weapon. The choice will be made in writing. PLEA will provide
a gun safety device, upon request by the unit member.

K. A unit member assigned to the Canine Detail will have the option of purchasing his
dog as follows:

1. If both the police dog and the unit member have been in the Canine Detail in
excess of 5 years, at retirement the unit member may purchase his dog for
$1.00.

2. If both the police dog and the unit member have been in the Canine Detail in
excess of 5 years and the unit member leaves other than for retirement, the
decision to allow the purchase of his dog will be made on a case by case basis
and this decision will not be arbitrary.

L. Unit members who are assigned a rifle or shotgun, currently qualified, and
assigned to patrol or a patrol specialty unit, Downtown Operations Unit, and Airport
Bureau will receive a stipend to offset costs of any Department authorized
equipment already purchased, that assists them with deployment and utilization of
their rifle or shotgun as follows:

• Eligible employees will be able to submit a memo with attached receipts for
new and/or replacement rifle or shotgun related equipment up to a limit of
$500 every 5 years.

Members will accumulate receipts for newly purchased equipment and will make
one submission to fiscal for reimbursement.


Section 5-10: Reimbursement for Education Expenses

A. A unit member who participates in the Tuition Assistance Program shall be eligible
for tuition reimbursement pursuant to the following provisions:

1. For the 2021-2023 fiscal years, an employee may submit tuition expenses
incurred in the prior fiscal year such that the maximum total reimbursed does
not exceed $13,000 across any two-year period.

2. To be eligible for any reimbursement, a unit member must have successfully
completed academic or training courses approved by the Police Chief and the
Human Resources Director as provided in existing regulations.



3. Unit members shall be allowed to use up to $500.00 of their reimbursement
benefit for job-related seminars, workshops, and professional memberships
each fiscal year.


Section 5-11: Leave of Absence

Subject to development of administrative controls, a unit member who has no other
accumulative paid leave may use up to 10 hours per year of accumulated sick leave for
non-emergency home care or medical treatment for a member of the unit member’s
immediate family subject to operational and scheduling factors. When utilizing this benefit,
the member shall identify the use of such time as non-emergency family illness. Such
leave request shall not be unreasonably withheld.


Section 5-12: Workers’ Compensation

A. Employees shall continue to receive 100% of their current rate of pay while off-
duty due to an industrial injury based on current practice which is a maximum of 1
year per injury, thereafter the rate becomes 66-2/3%.

B. Should the Association believe that a dispute in jurisdiction is unduly delaying a
Workers’ Compensation claim, or if the Association believes the City needs to
provide greater assistance to an employee trying to reopen an old claim, the
Association may request a meeting with City Workers’ Compensation staff
(provided the involved employee signs a release to do so) and such meeting will
be scheduled within 14 calendar days.

C. The City will first attempt to use physicians from specialty lists created by City of
Phoenix Pension Boards for Independent Medical Examinations for employees in
Unit 4.

D. Family and Medical Leave Act (FMLA) leave shall not run concurrent with leave
paid as industrial injury/illness (e.g. Workers’ Compensation).




ARTICLE 6: Miscellaneous

Section 6-1: Saving Clause

A. If any Article or Section of this Memorandum should be held invalid by operation
of law or by a final non-appealable order of the Phoenix Employment Relations
Board or a final judgment of any court of competent jurisdiction, or if compliance
with or enforcement of any Article or Section should be restrained by such tribunal,
the remainder of this Memorandum shall not be affected thereby; and upon
issuance of such final order or decree, the parties, upon request of either of them,

shall meet and confer to endeavor to agree on a substitute provision or that such
a substitute provision is not indicated.

B. It is recognized by the parties that currently the provisions of the Fair Labor
Standards Act are applicable to certain of the wage and premium pay provisions
of this Memorandum of Understanding (MOU) and that this MOU shall be
administered in compliance with the Act for so long as the Act is applicable.

C. It is recognized by the parties that currently the provisions of the Americans with
Disabilities Act are applicable to certain of the provisions of this Memorandum of
Understanding (MOU) and that this MOU shall be administered in compliance with
the Act for so long as the Act is applicable.


Section 6-2: Copies of Memorandum

Within 60 days from the date that this Memorandum is adopted by the City Council, the
Association will arrange for printing of it for furnishing one to every unit member, unit
supervisor and to management personnel. The cost of such duplication and distribution
will be borne equally by the Association and the City. Printing vendors secured by the
Association shall comply with Chapter 18, Articles IV (City Construction Contractors'
Affirmative Action Requirements) and V (Supplier's and Lessee's Affirmative Action
Requirements), Phoenix City Code.


Section 6-3: Aid to Construction of Provisions of Memorandum of Understanding

A. It is intended by the parties hereto that the provisions of this Memorandum shall
be in harmony with the rights, duties, obligations and responsibilities which by law
devolve upon the City Council, City Manager, Police Chief, and other City boards
and officials, and these provisions shall be interpreted and applied in such manner.

B. The Association recognizes the powers, duties and responsibilities of the Police
Chief as set forth in the Charter and Ordinances and that pursuant thereto the
Police Chief has the authority to establish rules and regulations applicable to the
operation of the Police Department and to the conduct of the police officers
employed therein, subject to the express provisions of this Memorandum.

C. The lawful provisions of this Memorandum are binding upon the parties for the term
thereof. The Association having had an opportunity to raise all matters in
connection with the meet and confer proceedings resulting in this Memorandum is
precluded from initiating any further meeting and conferring for the term thereof
relative to matters under the control of the Police Chief, the City Council or the City
Manager. This section shall not be construed to limit free and informal discussions
under, Section 2-2 hereof.




Section 6-4: Changes in Department Operations Orders Pursuant to this
Memorandum

A. Within 60 days from the date this Memorandum is adopted by the City Council, the
Department shall provide electronic copies of those Department and Operations
Orders reflecting changes pursuant to this Memorandum. Copies of such changes
shall be available to each unit member on or about July 1 of each fiscal year or as
soon thereafter as possible.

B. During the preparation of changes to the Department’s Operations Orders, and
precinct/bureaus manuals, drafts of the proposed changes will be staffed out to the
Association.


Section 6-5: Physical Fitness

A. It is recognized by the parties that it is the responsibility of a unit member at all
times to make every effort to maintain his physical condition so as to be fully fit to
perform his duties with maximum effectiveness.

To assist a unit member in this respect, the City agrees to provide and maintain
exercise equipment for each precinct station, Deer Valley, Resource Bureaus,
Police Headquarters, and at the Training Academy.

B. The City will provide required FAA physicals to pilots assigned to the Air Support
Unit.

C. If a unit member, while carrying out his official duties is exposed to an infectious
disease/virus, the City agrees to pay the expenses for inoculation of the member.

D. Unit members are allowed to work out on their “Code 7” at Police Department
facilities. Unit members are required to remain in workpants/boots. Employees
who work out on their “Code 7”:

• Must adhere to Operations Order 4.1 (Meals and Breaks);
• Must submit a workout memo through the Chain of Command to the
Department Fitness Coordinator;
• Adhere to Operations Order 3.7 (Industrial Injuries);
• Must limit their activity to Strength Training/Cardio Training;
• May not work out on their “Code 7” during overtime shifts; and,
• May not work out during the last 2 hours of their duty shift, unless
approved by their supervisor.

Program viability will be reviewed annually by the Police Chief.


Section 6-6: Term and Effect of Memorandum



A. This Memorandum shall remain in full force and effect beginning with the first
regular pay period commencing in July 2023 2024, up to the beginning of the first
regular pay period commencing in July 2024 2025.

B. Except as expressly provided in this Memorandum, the City shall not be required
to meet and confer concerning any matter, whether covered or not covered herein,
during the term or extensions thereof. This paragraph is not intended to preclude
informal discussions under Article 2, section 2-2 hereof.

C. The provisions of this Memorandum shall be subject to Federal, State, Charter,
and existing local laws that vest jurisdiction and authority in the City Council,
Phoenix Employment Relations Board, and Phoenix Civil Service Board.

D. This Memorandum constitutes the total and entire agreements between the parties
and no past written or verbal statement/agreements shall supersede any of its
provisions.




IN WITNESS WHEREOF, the parties have set their hands this ____ of May, 2023.




_______________________________________________________
Darrell Kriplean, President, Phoenix Law Enforcement Association (PLEA)


_______________________________________________________
Jason Perkiser, Assistant Human Resources Director/Labor Relations, City of Phoenix


_______________________________________________________
Jeff Barton, City Manager, City of Phoenix


ATTEST:


_______________________________________________________
Denise Archibald, City Clerk, City of Phoenix


APPROVED AS TO FORM:

_______________________________________________________
City Attorney, City of Phoenix




PLEA Team: City of Phoenix Team:
Darrell Kriplean, President Jason Perkiser, Assistant HR Director, Labor Relations
Yvette Bro, Vice-President Charmane Osborn, Assistant Police Chief
John Maxwell Sean Kennedy, Assistant Police Chief
Michael Thomas Dennis Orender, Commander
Santos Robles Warren Brewer, Commander
Justin Hernandez Tobin Daily, Public Safety HR Liaison
Dan Grant Mark Bizik, Management Assistant II (Coordinator)
Danielle Vermeer, Management Intern (Scribe)




ATTACHMENT A

DRUG TESTING
The Phoenix Police Department’s Operations Order 3.21, Controlled Substance
Screening policy, is added to this Memorandum as Attachment B.




ATTACHMENT B

RETIREE HEALTH CONTRIBUTION


The City shall provide Basic Medical Reimbursement Plan (MERP) benefits to MERP
eligible unit retirees and to unit members who are hired before August 1, 2007 and are
eligible to retire no later than August 1, 2022 (the date of an individual’s retirement
eligibility was determined on August 1, 2007), at the monthly amounts based on years of
service listed below:

5 to 14 years of service $135.00
15 to 24 years of service $168.00
25 or more years of service $202.00

Unit employees hired on or after August 1, 2007, regardless of years of service, may
qualify for a Post Employment Health Plan (PEHP) account.



Public Safety Personnel Retirement System (These benefits are not under City of
Phoenix control)*

Retiree only not on Medicare $150.00
Retiree & family not on Medicare $260.00
Retiree only on Medicare $100.00
Retiree - one with Medicare $215.00
Retiree - all on Medicare $170.00
*Rates shown are for the 2012 calendar year. For current rates, see http://www.psprs.com/




ATTACHMENT C
Unit 4 – Police Officers
WAGES
Police Officer, Job Code 62210
Effective July 10, 2023
STEP HOURLY BI-WEEKLY ANNUAL
1 35.75 2,860.00 74,360
2 37.44 2,995.20 77,875
3 39.22 3,137.60 81,578
4 41.09 3,287.20 85,467
5 43.04 3,443.20 89,523
6 45.08 3,606.40 93,766
7 47.23 3,778.40 98,238
8 49.48 3,958.40 102,918
9 51.84 4,147.20 107,827

Police Officer*Pilot, Job Code 62211
Effective July 10, 2023
STEP HOURLY BI-WEEKLY ANNUAL
1 49.02 3,921.60 101,962
2 51.35 4,108.00 106,808
3 53.79 4,303.20 111,883

Police Officer*Rescue Pilot, Job Code 62212
Effective July 10, 2023
STEP HOURLY BI-WEEKLY ANNUAL
1 50.83 4,066.40 105,726
2 53.26 4,260.80 110,781
3 55.79 4,463.20 116,043

Police Officer*Flight Instr, Job Code 62213
Effective July 10, 2023
STEP HOURLY BI-WEEKLY ANNUAL
1 52.76 4,220.80 109,741
2 55.26 4,420.80 114,941
3 57.88 4,630.40 120,390

Police Officer*Chief Pilot, Job Code 62214
Effective July 10, 2023
STEP HOURLY BI-WEEKLY ANNUAL
1 54.69 4,375.20 113,755
2 57.28 4,582.40 119,142
3 60.01 4,800.80 124,821







Report