Meeting City Council Formal Meeting-6/14/2023 complete
2023-06-14 · Formal
City Council Formal Meeting
Item text
This item transmits recommendations from the Mayor and Council for appointment or
reappointment to City Boards and Commissions.
Responsible Department
This item is submitted by the Mayor's Office.
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ATTACHMENT A
To: City Council Date: June 14, 2023
From: Mayor Kate Gallego
Subject: BOARDS AND COMMISSIONS – APPOINTEES
The purpose of this memo is to provide recommendations for appointments to the
following Boards and Commissions:
Alhambra Village Planning Committee
I recommend the following for reappointment:
Tracey Adams
Ms. Adams is serving her second term to expire November 19, 2024.
Deer Valley Village Planning Committee
I recommend the following for appointment:
Sandra Hoffman
Ms. Hoffman is a Community Planner at Logan Simpson Design and a resident of
District 1. She replaces Alexis Fergis for a term to expire November 19, 2024.
Laveen Village Planning Committee
I recommend the following for reappointment:
Linda Abegg
Ms. Abegg is serving her fourth term to expire November 19, 2024.
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Plan Phoenix 2025 Leadership Committee
I recommend the following for appointment:
Billy Shields
Mr. Shields is a retired City of Phoenix Firefighter and a resident of District 4.
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Report
Supporting documents
No supporting documents stored.
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Item text
Request to permit the swearing in of the Chief Presiding Judge and Municipal Court
Judge.
Summary
Administer the oath of office for the Honorable B. Don Taylor III as Chief Presiding
Judge of the Phoenix Municipal Court for an annual term to expire on June 30, 2024.
Judge B. Don Taylor III is currently serving as a Judge of the Phoenix Municipal Court
for a four-year term expiring on Feb. 9, 2025.
Administer the oath of office for the Honorable Wilbur Hudson III to a four-year term as
Judge of the Phoenix Municipal Court expiring on May 24, 2027.
Concurrence/Previous Council Action
On May 5, 2023 the Judicial Selection Advisory Board recommended:
· Reappointment of Judge Wilbur Hudson III as a Judge of the Phoenix Municipal
Court for a four-year term expiring May 24, 2027.
· Reappointment of Judge B. Don Taylor III as Chief Presiding Judge for an annual
term expiring June 30, 2024.
On May 10, 2023, the Public Safety and Justice Subcommittee recommended
approval by the City Council to reappoint Judge B. Don Taylor III as Chief Presiding
Judge and Judge Wilbur Hudson III as a Municipal Court Judge.
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the City Council
Office.
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 244013.
Summary
Applicant
Lauren Merrett, Agent
License Type
Series 12 - Restaurant
Location
4727 E. Bell Road, Ste. 59
Zoning Classification: PSC
Council District: 2
This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and may currently operate with an interim permit.
The 60-day limit for processing this application is June 30, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
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Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Applicant is committed to upholding the highest standards for this businesses.
Managers and staff will be trained in Title 4 and best practices for compliance with
liquor laws and for the safety of the community."
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Applicants business is a neighborhood restaurant, featuring a variety of food and
beverage options. Providing continued alcoholic beverages for individuals 21 and older
will be a convenience for the customer to enhance their dining experience.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - Copperhead Bistro
Liquor License Map - Copperhead Bistro
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 244489.
Summary
Applicant
Darcy Askegard, Agent
License Type
Series 12 - Restaurant
Location
4705 E. Carefree Highway #117
Zoning Classification: C-2
Council District: 2
This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and may currently operate with an interim permit. This location
requires a Use Permit to allow patron dancing.
The 60-day limit for processing this application is June 19, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
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Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“My husband and I have owned and operated a variety of severial different businesses
throughout a 23 year span. We take our responsibility for the clients, employees,
customers, and staff very seriously. Safety and compliance are always number one on
our list. The cafe and saloon do not intend to ever stay open past 12:00pm. Nothing
good happens after midnight. We are at this time only open till 10:00pm and very often
close at 9:00pm.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Heart and Soul Cafe has been a local stapel restaurant in Cave Creek for many years
now. We would like to keep the same atmosphere and ameities that this wonderful
town is used to. We support and hold alot of local events (auctions, local real estate
gatherings, recreational award ceremonies, and sponsor local schools). The cafe and
Saloon also provide a stage for local artist to share there talent with there friend and
family. We are excited to be apart of all of this and more with your support."
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
Attachments
Liquor License Data - Heart and Soul Cafe and Saloon
Liquor License Map - Heart and Soul Cafe and Saloon
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Liquor License Data: HEART AND SOUL CAFE AND
SALOON
Liquor License
Description Series 1 Mile 1/2 Mile
Wholesaler 4 2 2
Bar 6 1 0
Liquor Store 9 4 1
Beer and Wine Store 10 4 1
Restaurant 12 8 6
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 60.01 3.45 8.91
Violent Crimes 11.51 0.39 0.84
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 0
Total Violations 87 0
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
0304023 1955 68 18 2
6125002 1626 98 12 9
6125003 1204 78 11 6
Average 0 61 13 19
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Liquor License Map: HEART AND SOUL CAFE AND SALOON
4705 E CAREFREE HWY
Ü
Date: 5/22/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 239083.
Summary
Applicant
Fabio Berdicchia, Agent
License Type
Series 12 - Restaurant
Location
6245 E. Bell Road, Ste. 111-112
Zoning Classification: C-1
Council District: 2
This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and does not have an interim permit. This business has plans
to open in September 2023.
The 60-day limit for processing this application is June 24, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
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Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“I am a capable person, with ability to take on such serious responsibility. I have years
of experience managing the restaurant industry with a liquor license in my home
country, Italy.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“We will keep everyone safe in a controlled environment that will be known to not over
serve people or let anyone leave into the community in a position to endanger
themselves or anyone else.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - Mamma Lucy LLC
Liquor License Map - Mamma Lucy LLC
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Liquor License Data: MAMMA LUCY LLC
Liquor License
Description Series 1 Mile 1/2 Mile
Bar 6 1 0
Liquor Store 9 3 0
Beer and Wine Store 10 2 1
Restaurant 12 4 2
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 21.33 11.57
Violent Crimes 11.38 2.28 1.48
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 12
Total Violations 88 24
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1032171 1458 82 2 19
1032172 1618 82 9 11
1032192 1054 84 16 2
1032193 1262 88 14 8
6152001 1993 8 29 12
6199003 1818 89 0 6
Average 0 61 13 19
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Liquor License Map: MAMMA LUCY LLC
6245 E BELL RD
Ü
Date: 4/26/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 244554.
Summary
Applicant
John Salazar, Agent
License Type
Series 12 - Restaurant
Location
3131 E. Shea Blvd.
Zoning Classification: C-2
Council District: 3
This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and does not have an interim permit. This business is
currently being remodeled with plans to open in August 2023.
The 60-day limit for processing this application is June 23, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
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State of Arizona. This information is listed below and includes: information about any
liquor license violations on file with the AZ Department of Liquor Licenses and Control
and, for locations within the boundaries of Phoenix, the number of aggregate calls for
police service within the last 12 months for the address listed.
Manuel's Mexican Food Restaurant (Series 12)
12801 N. Cave Creek Road, Phoenix
Calls for police service: 13
Liquor license violations: None
Manuel's Mexican Food Restaurant (Series 12)
2820 E. Indian School Road, Phoenix
Calls for police service: 5
Liquor license violations: None
Manuel's Mexican Food Restaurant (Series 12)
8809 E. Mountain View Road, Scottsdale
Calls for police service: N/A - not in Phoenix
Liquor license violations: None
Manuel's Mexican Food Restaurant (Series 12)
13319 W. Mcdowell Road, Goodyear
Calls for police service: N/A - not in Phoenix
Liquor license violations: None
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“I currently hold 4 active restaurant liquor licenses in good standing with the State of
Arizona. We have been in business in the State of Arizona for 60 years. I have never
had a license suspension and I always maintained the highest standards and have
followed all laws to the best of my ability.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
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“Manuel's will be a good neighbor in the community we serve. We will provide
Products and services to the neighborhood, add to the employment base, and we will
pay our fair share of property and other taxes and fees for schools and police and Fire
protection as well as other essential government services.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - Manuel's Mexican Food Restaurant
Liquor License Map - Manuel's Mexican Food Restaurant
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Liquor License Data: MANUEL'S MEXICAN FOOD
RESTAURANT
Liquor License
Description Series 1 Mile 1/2 Mile
Bar 6 2 1
Beer and Wine Bar 7 1 1
Liquor Store 9 3 3
Beer and Wine Store 10 4 4
Restaurant 12 7 7
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 33.67 54.45
Violent Crimes 11.38 3.5 6.68
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 35
Total Violations 88 43
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Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1048011 1972 96 7 8
1048021 941 84 0 4
1048023 1419 89 14 1
1048025 888 4 7 24
1049003 2131 84 6 2
1051011 1042 100 7 7
1051013 1549 100 4 1
Average 0 61 13 19
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Liquor License Map: MANUEL'S MEXICAN FOOD RESTAURANT
3131 E SHEA BLVD
Ü
Date: 4/26/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.
Summary
Applicant
Aimee Meredith
Location
300 E. Indian School Road
Council District: 4
Function
Phoenix Pride Festival
Date(s) - Time(s) / Expected Attendance
Oct. 21, 2023 - 11:30 a.m. to 9 p.m. / 15,000 attendees
Oct. 22, 2023 - 11:30 a.m. to 9 p.m. / 10,000 attendees
Staff Recommendation
Staff recommends approval of this application.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 06070170.
Summary
Applicant
Jeffrey Miller, Agent
License Type
Series 6 - Bar
Location
5030 W. McDowell Road, Ste. 29-30
Zoning Classification: C-2
Council District: 4
This request is for an ownership transfer of a liquor license for a bar. This location was
previously licensed for liquor sales and may currently operate with an interim permit.
The 60-day limit for processing this application is June 25, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
Page 41
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“We train all of our employees in responsible liquor service. We also conduct regular
audits to ensure they comply.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“This location was previously licensed, this is simply a change in ownership. We like to
continue serving the surrounding community, of legal age, with a place to gather.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - Bassh Inc.
Liquor License Map - Bassh Inc.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Liquor License Data: BASSH INC.
Liquor License
Description Series 1 Mile 1/2 Mile
Wholesaler 4 15 0
Bar 6 2 2
Beer and Wine Bar 7 2 1
Liquor Store 9 5 2
Beer and Wine Store 10 9 3
Hotel 11 1 1
Restaurant 12 4 2
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 189.64 215.71
Violent Crimes 11.38 48.32 75.79
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 104
Total Violations 88 168
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Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1123011 2466 11 19 42
1123012 2098 68 7 47
1123013 1748 71 0 13
1123021 1045 48 24 28
1123022 1551 48 25 28
1124013 1653 64 17 20
1124022 1531 76 21 27
1124023 1203 68 17 35
1125071 760 40 40 36
1125121 1518 14 36 22
Average 0 61 13 19
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Liquor License Map: BASSH INC.
5030 W MCDOWELL RD
Ü
Date: 4/27/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 244827.
Summary
Applicant
Edel Alcaraz, Agent
License Type
Series 10 - Beer and Wine Store
Location
1925 W. Camelback Road
Zoning Classification: C-2 TOD-1
Council District: 4
This request is for a new liquor license for a convenience market. This location was not
previously licensed for liquor sales and does not have an interim permit. This location
requires a Use Permit to allow package liquor sales as an accessory use to a
convenience market.
The 60-day limit for processing this application is June 25, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Page 46
Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
State of Arizona. This information is listed below and includes: information about any
liquor license violations on file with the AZ Department of Liquor Licenses and Control
and, for locations within the boundaries of Phoenix, the number of aggregate calls for
police service within the last 12 months for the address listed.
Carniceria Los Reyes (Series 10)
1609 N. 16th St., Phoenix
Calls for police service: 12
Liquor license violations: None
Carniceria Los Reyes #2 (Series 10)
2647 W. Glendale Ave., Ste. 8, Phoenix
Calls for police service: 157
Liquor license violations: None
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“I have taken all the training classes required to properly follow all the liquor laws of
Arizona. I am willing and planing on hiring trained, skilled and knowledgeable staff to
help me with my new business.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“We are offering the puublic a family friendly business that offers a grocery store that
offers fresh vegetables and meat market in one convenient location. Offering variety of
alcoholic and non-alcoholic beverages that will make it convenient for our clients to do
their shopping in one family friendly location.”
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
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Attachments
Liquor License Data - Carniceria Los Reyes #3
Liquor License Map - Carniceria Los Reyes #3
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Page 49
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 244994.
Summary
Applicant
Ryan Anderson, Agent
License Type
Series 7 - Beer and Wine Bar
Location
3110 N. Central Ave., Ste. 185
Zoning Classification: WU T6:HWR MT
Council District: 4
This request is for a new liquor license for a beer and wine bar. This location is
currently licensed for liquor sales with a Series 7 - Beer and Wine Bar, liquor license.
The 60-day limit for processing this application is June 25, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This information is not provided due to the multiple ownership interests held by the
applicant in the State of Arizona.
Page 52
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Each of the management team of The Green Woodpecker have or do operate liquor
licensed establishment. They are familiar with the industry and are knowledgeable in
liquor laws. The employees are trained in liquor laws and service.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“This application is to place a lottery draw license at an existing licensed location under
the same ownership. The owners are proven good neighbors and have the support of
the Midtown Neighborhood Association.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - The Green Woodpecker
Liquor License Map - The Green Woodpecker
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 53
Liquor License Data: THE GREEN WOODPECKER
Liquor License
Description Series 1 Mile 1/2 Mile
Bar 6 9 2
Beer and Wine Bar 7 3 2
Liquor Store 9 5 2
Beer and Wine Store 10 12 4
Hotel 11 2 1
Restaurant 12 34 17
Club 14 1 0
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 168.52 203.29
Violent Crimes 11.38 32.85 37.79
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 52
Total Violations 88 108
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Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1105011 551 49 20 14
1105012 1249 13 23 11
1105013 824 16 17 40
1105021 1057 13 34 30
1105022 1216 28 19 23
1118001 742 44 28 5
1118003 996 65 15 4
Average 0 61 13 19
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Liquor License Map: THE GREEN WOODPECKER
3110 N CENTRAL AVE
Ü
Date: 4/27/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 56
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 241543.
Summary
Applicant
Mark Howard, Agent
License Type
Series 12 - Restaurant
Location
635 W. Glenrosa Ave., Ste. 101
Zoning Classification: C-2 SAUMSO
Council District: 4
This request is for a new liquor license for a restaurant. This location was not
previously licensed for liquor sales and does not have an interim permit. This business
is currently being remodeled with plans to open in July 2023.
The 60-day limit for processing this application is July 1, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
Page 57
State of Arizona. This information is listed below and includes: information about any
liquor license violations on file with the AZ Department of Liquor Licenses and Control
and, for locations within the boundaries of Phoenix, the number of aggregate calls for
police service within the last 12 months for the address listed.
Fez (Series 12)
105 W. Portland St., Phoenix
Calls for police service: 6
Liquor license violations: None
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“I have held several liquor licenses (#12 & #6) with the City of Phoenix for the past two
decades including a current active license with FEZ Restaurant & Bar - license
#10071365. I also hold basic and manager certifications.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“The immediate surrounding neighborhoods have been incredibly supportive of the
project we are completing at 635 W. Glenrosa Ave. Known as The Royale, this
redevelopment project will create a space that has a full service dining and drinking
experience that serves daily use as well as events. The community has been
requesting these services for quite some time as the previous use of the property was
for auto body shops.”
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
Attachments
Liquor License Data - Yumbar
Liquor License Map - Yumbar
Page 58
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 59
Liquor License Data: YUMBAR
Liquor License
Description Series 1 Mile 1/2 Mile
Bar 6 13 8
Beer and Wine Bar 7 6 0
Liquor Store 9 5 0
Beer and Wine Store 10 10 4
Hotel 11 1 0
Restaurant 12 34 8
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 216.05 171.97
Violent Crimes 11.38 40.1 32.16
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 159
Total Violations 88 258
Page 60
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1088021 1456 23 32 31
1089011 988 36 15 30
1089012 1297 31 23 54
1089013 956 82 4 8
1089023 1072 28 3 47
1089024 1278 46 9 21
1104001 1724 53 6 33
1105011 551 49 20 14
1105012 1249 13 23 11
1171001 2126 10 15 10
1171002 703 57 27 12
Average 0 61 13 19
Page 61
Liquor License Map: YUMBAR
635 W GLENROSA AVE
Ü
Date: 5/3/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 62
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.
Summary
Applicant
Jeffrey Stotler
Location
2209 N. 99th Ave.
Council District: 5
Function
Concert
Date(s) - Time(s) / Expected Attendance
June 17, 2023 - 6 p.m. to 10 p.m. / 2,000 attendees
Staff Recommendation
Staff recommends approval of this application.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 63
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.
Summary
Applicant
Jeffrey Stotler
Location
2209 N. 99th Ave.
Council District: 5
Function
Concert
Date(s) - Time(s) / Expected Attendance
June 24, 2023 - 6 p.m. to 10 p.m. / 2,000 attendees
Staff Recommendation
Staff recommends approval of this application.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 64
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 007070022990.
Summary
Applicant
Jeffrey Miller, Agent
License Type
Series 7 - Beer and Wine Bar
Location
8525 N. Central Ave.
Zoning Classification: R1-6 HCRO
Council District: 6
This request is for an ownership and location transfer of a liquor license for a beer and
wine bar. This location was previously licensed for liquor sales and does not have an
interim permit. This business is currently under construction with plans to open in
September 2023.
The 60-day limit for processing this application is June 27, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Page 65
Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
State of Arizona. This information is listed below and includes: information about any
liquor license violations on file with the AZ Department of Liquor Licenses and Control
and, for locations within the boundaries of Phoenix, the number of aggregate calls for
police service within the last 12 months for the address listed.
Little O's (Series 12)
521 W. McDowell Road, Phoenix
Calls for police service: 11
Liquor license violations: None
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Currently own another successful location in Phoenix. Will continue to enusre our
employees are Title 4 liquor law trained.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Little O's is a laid back casual restaurant with flavorful food. This is a place to bring
the neighborhood together.”
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
Attachments
Liquor License Data - Little O's On Central
Liquor License Map - Little O's On Central
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 66
Liquor License Data: LITTLE O'S ON CENTRAL
Liquor License
Description Series 1 Mile 1/2 Mile
Microbrewery 3 1 0
Bar 6 3 0
Beer and Wine Bar 7 2 1
Liquor Store 9 3 1
Beer and Wine Store 10 8 3
Restaurant 12 9 4
Club 14 1 0
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 108.86 121.97
Violent Crimes 11.38 20.93 28.34
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 50
Total Violations 88 95
Page 67
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1046002 1676 20 20 39
1046003 1165 68 20 35
1052002 1702 63 7 23
1052003 1140 66 15 17
1053001 1959 84 11 9
1053002 1704 34 25 42
1053003 1205 96 9 0
Average 0 61 13 19
Page 68
Liquor License Map: LITTLE O'S ON CENTRAL
8525 N CENTRAL AVE
Ü
Date: 5/1/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 69
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 06070492.
Summary
Applicant
Amy Nations, Agent
License Type
Series 6 - Bar
Location
5002 E. Van Buren St.
Zoning Classification: C-3
Council District: 6
This request is for an ownership transfer of a liquor license for a bar. This location was
previously licensed for liquor sales and may currently operate with an interim permit.
The 60-day limit for processing this application is June 30, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
Page 70
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“The ownership of Nu Towne Saloon has owned many different types of businesses in
Arizona and other states. They have also held many important jobs in different
business areas. They have proven to themselves to be capable, qualified, and reliable.
They will be sending their employees through state certified liquor training to ensure
compliance with all liquor laws.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“This bar has been open since 1971 and has earned landmark status in Phoenix. The
bar is comfortable and easy going with a mixed crowd. They have many regular
customers from in and outside Phoenix. Nu Towne Saloon remains a friendly, happy,
neighborhood bar.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - Nu Towne Saloon
Liquor License Map - Nu Towne Saloon
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 71
Liquor License Data: NU TOWNE SALOON
Liquor License
Description Series 1 Mile 1/2 Mile
Wholesaler 4 1 0
Government 5 1 0
Bar 6 3 2
Beer and Wine Bar 7 1 0
Liquor Store 9 2 1
Beer and Wine Store 10 5 1
Hotel 11 5 0
Restaurant 12 2 2
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 80.62 126.96
Violent Crimes 11.38 15.31 25.58
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 41
Total Violations 88 78
Page 72
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1112021 1913 6 18 38
1112031 1003 0 24 37
1112041 1729 11 32 19
1137003 1101 31 18 11
1137005 1280 14 32 52
1138011 1007 13 30 31
Average 0 61 13 19
Page 73
Liquor License Map: NU TOWNE SALOON
5002 E VAN BUREN ST
Ü
Date: 5/2/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 74
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 238929.
Summary
Applicant
Andrea Lewkowitz, Agent
License Type
Series 7 - Beer and Wine Bar
Location
3601 E. Indian School Road, #A
Zoning Classification: C-2
Council District: 6
This request is for a new liquor license for a beer and wine bar. This location was not
previously licensed for liquor sales and does not have an interim permit. This location
requires a Use Permit to allow a beer and wine bar. This business is currently being
remodeled with plans to open in December 2023.
The 60-day limit for processing this application is June 19, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Page 75
Other Active Liquor License Interest in Arizona
This information is not provided due to the multiple ownership interests held by the
applicant in the State of Arizona.
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Applicant is an experienced licensee committed to upholding the highest standards to
maintain compliance with applicable laws. Managers and staff will be trained in the
techniques of legal and responsible alcohol sales and service.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Trevor's will open its third valley location, and would like to offer guests the
opportunity to consume beer and wine at the licensed premises.”
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
Attachments
Liquor License Data - Trevor's
Liquor License Map - Trevor's
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 76
Liquor License Data: TREVOR'S
Liquor License
Description Series 1 Mile 1/2 Mile
Wholesaler 4 1 0
Bar 6 6 3
Beer and Wine Bar 7 6 0
Liquor Store 9 2 1
Beer and Wine Store 10 9 2
Restaurant 12 39 14
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 170.59 109.34
Violent Crimes 11.38 19.29 10.19
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 60
Total Violations 88 91
Page 77
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1082003 1225 76 13 17
1083021 1229 70 16 3
1083022 1824 50 13 4
1109011 665 96 10 13
1109012 2669 23 19 27
1109021 2609 33 21 40
1109022 2224 39 7 18
1110001 781 25 11 3
1110002 1105 63 8 19
Average 0 61 13 19
Page 78
Liquor License Map: TREVOR'S
3601 E INDIAN SCHOOL RD
Ü
Date: 4/21/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 79
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 239627.
Summary
Applicant
Andrea Lewkowitz, Agent
License Type
Series 9 - Liquor Store
Location
3601 E. Indian School Road, #A
Zoning Classification: C-2
Council District: 6
This request is for a new liquor license for a liquor store. This location was not
previously licensed for liquor sales and does not have an interim permit. This business
is currently being remodeled with plans to open in December 2023.
The 60-day limit for processing this application is June 19, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This information is not provided due to the multiple ownership interests held by the
Page 80
applicant in the State of Arizona.
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Applicant is an experienced licensee committed to upholding the highest standards to
maintain compliance with applicable laws. Managers and staff will be trained in the
techniques of legal and responsible alcohol sales and service.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Trevor's will open its third valley retail store, and would like to offer a wide-range of
beer, wine and spirits. Applicant was awarded two series 9 lottery licenses; only one
series 9 will be active.”
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
Attachments
Liquor License Data - Trevor's
Liquor License Map - Trevor's
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 81
Liquor License Data: TREVOR'S
Liquor License
Description Series 1 Mile 1/2 Mile
Wholesaler 4 1 0
Bar 6 6 3
Beer and Wine Bar 7 6 0
Liquor Store 9 2 1
Beer and Wine Store 10 9 2
Restaurant 12 39 14
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 170.59 109.34
Violent Crimes 11.38 19.29 10.19
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 60
Total Violations 88 91
Page 82
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1082003 1225 76 13 17
1083021 1229 70 16 3
1083022 1824 50 13 4
1109011 665 96 10 13
1109012 2669 23 19 27
1109021 2609 33 21 40
1109022 2224 39 7 18
1110001 781 25 11 3
1110002 1105 63 8 19
Average 0 61 13 19
Page 83
Liquor License Map: TREVOR'S
3601 E INDIAN SCHOOL RD
Ü
Date: 4/21/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 84
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 239630.
Summary
Applicant
Andrea Lewkowitz, Agent
License Type
Series 9 - Liquor Store
Location
3601 E. Indian School Road, #A
Zoning Classification: C-2
Council District: 6
This request is for a new liquor license for a liquor store. This location was not
previously licensed for liquor sales and does not have an interim permit. This business
is currently being remodeled with plans to open in December 2023.
The 60-day limit for processing this application is June 19, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This information is not provided due to the multiple ownership interests held by the
Page 85
applicant in the State of Arizona.
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Applicant is an experienced licensee committed to upholding the highest standards to
maintain compliance with applicable laws. Managers and staff will be trained in the
techniques of legal and responsible alcohol sales and service.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Trevor's will open its third valley retail store, and would like to offer a wide-range of
beer, wine and spirits. Applicant was awarded two series 9 lottery licenses; only one
series 9 will be active.”
Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.
Attachments
Liquor License Data - Trevor's
Liquor License Map - Trevor's
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 86
Liquor License Data: TREVOR'S
Liquor License
Description Series 1 Mile 1/2 Mile
Wholesaler 4 1 0
Bar 6 6 3
Beer and Wine Bar 7 6 0
Liquor Store 9 2 1
Beer and Wine Store 10 9 2
Restaurant 12 39 14
Crime Data
Description Average * 1 Mile Average ** 1/2 Mile Average***
Property Crimes 59.36 170.59 109.34
Violent Crimes 11.38 19.29 10.19
*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius
Property Violation Data
Description Average 1/2 Mile Average
Parcels w/Violations 50 60
Total Violations 88 91
Page 87
Census 2010 Data 1/2 Mile Radius
BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty
1082003 1225 76 13 17
1083021 1229 70 16 3
1083022 1824 50 13 4
1109011 665 96 10 13
1109012 2669 23 19 27
1109021 2609 33 21 40
1109022 2224 39 7 18
1110001 781 25 11 3
1110002 1105 63 8 19
Average 0 61 13 19
Page 88
Liquor License Map: TREVOR'S
3601 E INDIAN SCHOOL RD
Ü
Date: 4/21/2023
0 0.2 0.4 0.8 1.2 1.6
mi
City Clerk Department
Page 89
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 004070021459.
Summary
Applicant
Camila Alarcon, Agent
License Type
Series 4 - Wholesaler
Location
625 S. 27th Ave., Ste. 130B
Zoning Classification: A-2
Council District: 7
This request is for an acquisition of control of an existing liquor license for a
wholesaler. This location is currently licensed for liquor sales.
The 60-day limit for processing this application is June 30, 2023.
Pursuant to A.R.S. 4-203, consideration may be given only to the applicant's personal
qualifications.
Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the
State of Arizona. This information is listed below and includes: information about any
liquor license violations on file with the AZ Department of Liquor Licenses and Control
and, for locations within the boundaries of Phoenix, the number of aggregate calls for
police service within the last 12 months for the address listed.
Latitude Wines Inc (Series 2)
551 Hartz Ave., Ste. B, Danville
Calls for police service: N/A - not in Phoenix
Page 90
Liquor license violations: None
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Applicant's members have interests in importer and wholesaler licenses throughout
the United States. Latitude Wines has held a wholesaler license in Phoenix since
2016, and an out-of-state producer license in Arizona since 2005. The applicant will
continue its commitment to adhering to all applicable liquor laws.”
Staff Recommendation
Staff recommends approval of this application.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 91
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Request for a liquor license. Arizona State License Application 244015.
Summary
Applicant
Karel Sangster, Agent
License Type
Series 12 - Restaurant
Location
1717 W. Southern Ave., Ste. 100
Zoning Classification: C-2
Council District: 7
This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and may currently operate with an interim permit.
The 60-day limit for processing this application is June 25, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
Page 92
Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“Because I worked in the restaurant industry, have military experience and worked for
fortune 500 companies.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Sr. Ozzy's has been serving the community with good food and great customer
service, it also brings jobs to the community.”
Staff Recommendation
Staff recommends approval of this application.
Attachments
Liquor License Data - Sr. Ozzy's Tacos Y Mariscos
Liquor License Map - Sr. Ozzy's Tacos Y Mariscos
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Report
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Item text
Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.
Summary
Applicant
Lloyd Edward Hopkins II
Location
215 N. 7th St.
Council District: 8
Function
Annual Celebration
Date(s) - Time(s) / Expected Attendance
July 14, 2023 - 6 p.m. to 9 p.m. / 200 attendees
Staff Recommendation
Staff recommends approval of this application.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Report
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Item text
Request for a liquor license. Arizona State License Application 244896.
Summary
Applicant
Roopesh Kantala, Agent
License Type
Series 12 - Restaurant
Location
3130 E. Union Hills Dr., Ste.101
Zoning Classification: C-2
Council District: 2
This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and does not have an interim permit.
The 60-day limit for processing this application is June 24, 2023.
Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.
Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.
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Public Opinion
No protest or support letters were received within the 20-day public comment period.
Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.
I have the capability, reliability and qualifications to hold a liquor license because:
“I have established and successfully run the business. I have successfully completed
Arizona Title 4 Basic training online alcohol certification course. We will maintain
quality and high standards serving.”
The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“It will complement food we serve and as long as consumed responsibly will keep best
interest of the community. Will be serving after reviewing every coustomer and will be
having protocol on serving in place at the location.”
Staff Recommendation
Staff recommends disapproval of this application based on a Finance Department
recommendation for disapproval. The applicant has not demonstrated the capability,
qualifications and reliability to hold and control a liquor license.
Attachments
Liquor License Data - Biryani N Bytes
Liquor License Map - Biryani N Bytes
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Page 99
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PAYMENT ORDINANCE (Ordinance S-49808) (Items 23-33)
Ordinance S-49808 is a request to authorize the City Controller to
disburse funds, up to amounts indicated below, for the purpose of
paying vendors, contractors, claimants and others, and providing
additional payment authority under certain existing city contracts. This
section also requests continuing payment authority, up to amounts
indicated below, for the following contracts, contract extensions and/or
bids awarded. As indicated below, some items below require payment
pursuant to Phoenix City Code Section 42-13.
23 SunPower Corporation dba Solar Star Arizona II, LLC
For $754,880 in payment authority for solar power services for Phoenix
Sky Harbor International Airport paid to SunPower Corporation Systems,
doing business as Solar Star Arizona II, LLC, from July 1, 2022, through
June 30, 2023, as provided in the Aviation Department Facilities and
Services annual operating budget. The power produced is purchased by
the City at a fixed, reduced rate and used to offset energy expenses from
Arizona Public Services (APS).
24 American Association of Airport Executives
For $290,000 in payment authority for the Aviation Department's Fiscal
Year 2023-24 American Association of Airport Executives (AAAE)
enterprise membership. AAAE membership provides industry-specific
professional development training and certification programs for
employees to ensure Aviation staff are proficient on issues impacting the
industry. AAAE provides important information, alerts, updates and insight
on legislation and proposed regulations, security policy, and
congressional hearing reports that position the Aviation Department to
proactively represent issues important to the City of Phoenix and our
region.
Page 102
25 Graffiti Protective Coatings, Inc.
For $65,000 in payment authority for a new contract, entered on or about
July 14, 2023, for a term of five years to provide routine maintenance to
25 trashcan locations throughout downtown Phoenix for the Community
and Economic Development Department. Each location has one
65-gallon bin that requires basic cleaning and maintenance once a month.
In addition, the Contractor will report any damage to the bin or artwork
wraps that will be installed.
26 United States Postal Service - Annual Payment
Authority
For $4,116,117 in payment authority to the United States Postal Service
for metered and non-metered mail charges of City departments for the
period July 1, 2023, through June 30, 2024, as provided in the proposed
annual operating budget.
27 Blue Ridge Fire District
For $80,000 for annual payment authority for Blue Ridge Fire District for
five years to provide fire protection and/or EMS services to City-owned
property in Coconino County for the Fire Department. The City-owned
property, known as Camp Colley, is identified by Coconino County
Assessor Parcel Number 40312001.
28 The Diocesan of St. Vincent De Paul
For $22,160 in payment authority for the Human Services Department to
pay for one-time services provided by St. Vincent De Paul. Security
Services were provided for the Office of Homeless Solutions Heat
Respite program around the Human Services Campus.
29 QCM Technologiesm, Inc.
For $15,000 in payment authority to renew hardware maintenance and
support for essential hardware used by the case management system
(CMS) for the Municipal Court. This system is the primary business
application for the Court and is essential for reducing operational risk.
30 Arizona Parks and Recreation Association (APRA)
For $250,000 in payment authority to reimburse the Arizona Parks and
Recreation Association (APRA) for providing financial coordination
services over a three-year period for the Phoenix Summit Challenge and
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National Trail Trek for the Parks and Recreation Department. The City's
non-profit partner, APRA, is responsible as the lead financial coordinator
for the event for the facilitation of all financial transactions. The source of
funding for this event is from revenue generated through participant entry
fee, which are collected through the event registration process. No
General Funds are used for this event.
31 Arizona Public Service Company Doing Business as
APS
For $11,940 in payment authority to APS for first quarter (January through
April 2023) trip charges to disconnect or reconnect service to the street
lighting system for maintenance or non-maintenance purposes for the
Street Transportation Department.
32 Various Vendors - Annual Utility Charges
For $86,822,589 in payment authority for Arizona Public Service, Salt
River Project and Southwest Gas for electricity and gas charges of City
departments for the period of July 1, 2023, through June 30, 2024, as
provided in the proposed annual operating budget.
33 City Treasurer - Annual Payment Authority
For $19,783,553 in payment authority on behalf of the Water Services
Department for water charges of City departments for the period of July 1,
2023, through June 30, 2024, as provided in the proposed annual
operating budget.
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Item text
HR 22-009 - Request for Award (Ordinance S-49790)
Request to authorize the City Manager, or his designee, to enter into contracts with ON
Advertising, Inc., and Lincoln Strategy Group, LLC, to provide employment marketing
services for the Human Resources Department and the Police Department. Further
request to authorize the City Controller to disburse all funds related to this item. The
total value of the contracts will not exceed $1,700,000.
Summary
The Phoenix Police Department faces significant challenges to fill hundreds of vacant
positions and maintain necessary staffing levels. These contracts will provide
marketing services and advertising using digital and traditional media to promote the
Phoenix Police Department as a premier employer for law enforcement careers, attract
a diverse pool of qualified applicants, and generate a continuous pipeline of applicants
for the next five years. The contracts also include the design and hosting of a new
employment website.
Procurement Information
A Request for Proposal procurement was processed in accordance with Administrative
Regulation 3.10.
Four vendors submitted proposals deemed responsive and responsible. An evaluation
committee of City staff evaluated those offers based on the following criteria with a
maximum possible point total of 1,000:
· Qualifications and Experience (0-300 points)
· Method of Approach (0-450 points)
· Price (0-250 points)
After reaching consensus, the evaluation committee recommends awards to the
following vendors:
· ON Advertising, Inc., 782.5 points
· Lincoln Strategy Group, LLC, 762 points
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Contract Term
The contracts will begin on or about June 1, 2023, for a five-year term with no options
to extend.
Financial Impact
The aggregate value of the two contracts will not exceed $1,700,000. Funding is
available in the Police Department operating budget.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources
Department.
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Item text
(Ordinance S-49806)
This report requests City Council approval of an ordinance establishing the form of
the ballot for the City of Phoenix Special Bond Election to be held on Tuesday, Nov.
7, 2023.
Summary
This ordinance establishes the language that will be printed on the ballot. In this
election registered voters who reside in the City of Phoenix will vote to approve or
reject certain questions related to the selling and issuance of general obligation
bonds. Four bond questions, if approved, would establish the authorization to sell
up to $214,000,000 general obligation bonds for fire, police, roadway and
pedestrian infrastructure projects; up to $108,615,000 general obligation bonds for
library, parks and historic preservation projects; up to $114,385,000 general
obligation bonds for workforce and job creation, education, economic development,
environment, sustainability, arts, and culture projects; and up to $63,000,000
general obligation bonds for affordable housing and senior center projects.
At the May 3, 2023 Formal Council Meeting, the City Council ordered the Special
Bond Election and approved the election to be a ballot by mail election conducted
by Maricopa County. The form of the ballot for this election is consistent with the
requirements of applicable State law, as Maricopa County will be conducting the
election.
Public Outreach
All eligible registered voters in Phoenix will receive notification of the election and
will automatically be sent a ballot by mail. Households with one or more registered
voters will receive an Informational Pamphlet, which contains general information
about the election, including key dates related to when ballots will be mailed and
when ballot replacement sites will be open. Arguments supporting or opposing any
of the bond questions must be filed with the City Clerk no later than ninety days
prior to the election, at 5 p.m. on Aug. 9, 2023. Arguments are limited to 300 words
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and are printed in the Informational Pamphlet. Several publications and news
releases will be provided throughout the election process and shared on a variety of
platforms, including print and social media. All election information will be provided
in English and Spanish and will be available on phoenix.gov/elections.
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
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Page 109
To: Ginger Spencer Date: June 6, 2023
Deputy City Manager
From: Denise Archibald�
City Clerk
Subject: REQUEST TO REVISE ITEM 35, FORM OF THE BALLOT FOR NOV. 7, 2023
SPECIAL BOND ELECTION, ON THE JUNE 14, 2023 FORMAL AGENDA.
The City Clerk Department requests approval to revise the Form of the Ballot for Nov. 7,
2023 Special Bond Election (S-49806) item, on the June 14, 2023 formal agenda, to
change the third bond question to authorization to sell up to $114,385,000 general
obligation bonds for education, economic development, reducing waste, resource
management, and arts and culture projects, and other related changes. The full text of
the proposed draft form of the ballot is attached.
Approved by:
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THIS IS A DRAFT ORDINANCE AND
MAY BE SUBJECT TO FURTHER CHANGE
ORDINANCE S-49806
AN ORDINANCE ESTABLISHING THE FORM OF THE
BALLOT FOR THE CITY OF PHOENIX SPECIAL BOND
ELECTION TO BE HELD ON NOVEMBER 7, 2023.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. That the form of the ballot for the City of Phoenix Special
Bond Election on November 7, 2023, be and the same is hereby established to read
substantially as follows:
GENERAL PROVISIONS
The following are general provisions that apply to the bond questions. Specific
information for the authorized purpose is set out in the bond questions.
• In addition to the authorized purposes, bond proceeds may be used to pay for
bond insurance or other credit support for the bonds, all legal, accounting,
financial, consulting, architectural, design, engineering and construction
management costs, if applicable, and all other costs incurred in connection with
the issuance of the bonds and the purpose set forth in the question. The City
may contract for letters of credit, surety bonds, lines of credit or other credit or
liquidity support in connection with any one or more series of bonds.
• The bonds may be issued in one or more series, as tax-exempt or taxable bonds.
• The bonds may be issued in the denomination of $5,000 each or multiples
thereof.
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• Interest rates may be fixed or variable but shall not exceed 10% per annum.
• Interest may be evidenced by separate certificates and will be paid on July 1 and
January 1 or more frequently.
• The bonds, and any bonds issued to refund the City’s bonds, may be sold at
prices that include premiums not greater than permitted by law.
• Each series of bonds will mature over a period not to exceed twenty-five (25)
years from their date of issuance.
• Bonds will mature on July 1 or the days of each year determined by City Council.
QUESTIONS SUBMITTED TO THE VOTERS
QUESTION NUMBER 1
Enhance Community Safety through Fire, Police,
Roadway and Pedestrian Infrastructure
Shall the City of Phoenix, Arizona be authorized to issue and sell general obligation
bonds in the principal amount of up to $214,000,000 to provide funding for fire, police,
roadway and pedestrian infrastructure projects, including, but not limited to projects
intended to:
• Reduce response times and improve service delivery by modernizing public safety
infrastructure
• Construct, improve, repair, and renovate local fire and police stations
• Repair streets and enhance safety conditions for drivers and pedestrians,
including resurfacing, lighting, crosswalks and sidewalks
• Improve roadway mobility and reduce congestion for commuters
• Expand and enhance transportation connectivity options for the disabled
community and in areas where access to safe transportation is limited
• Mitigate the impact of floods and storms through infrastructure improvements,
including sewers, detention basins, and flood control projects
• Create facilities for city residents struggling with mental and behavioral health,
including unhoused residents
Generated funds will be used to pay for all necessary design, construction,
reconstruction, improvement, repair, renovation, equipment and associated costs,
including the acquisition of land or interests necessary for such purposes, all legal,
financial, consulting, and other costs and fees in connection therewith. Such bonds to be
issued in one or more series as tax-exempt or taxable bonds, and may be sold at prices
that include premiums not greater than permitted by law. Such bonds may bear fixed or
2 Ordinance S-49806
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variable interest not exceeding 10% per annum, and may have principal payable not
later than 25 years from the date of issuance of each series. Such bonds will be issued
as general obligations bonds and the issuance of these bonds will result in a property tax
increase sufficient to pay the annual debt service on the bonds.
BOND APPROVAL, YES
BOND APPROVAL, NO
A “yes” vote shall authorize the City of Phoenix governing body to issue and sell up to
$214,000,000 of general obligation bonds of the City of Phoenix to be repaid with
secondary property taxes.
A “no” vote shall not authorize the City of Phoenix governing body to issue and sell such
bonds of the City of Phoenix.
QUESTION NUMBER 2
Improve Quality of Life in Phoenix Neighborhoods
Shall the City of Phoenix, Arizona be authorized to issue and sell general obligation
bonds in the principal amount of up to $108,615,000 to provide funding for library, parks
and historic preservation projects, including, but not limited to:
• Build or improve new and existing libraries
• Enhance existing parks and add additional park space across the city
• Construct and renovate playgrounds and recreational facilities
• Increase accessibility and improve ADA compliance in publicly owned spaces and
facilities
Generated funds will be used to pay for all necessary design, construction,
reconstruction, improvement, repair, renovation, equipment and associated costs,
including the acquisition of land or interests necessary for such purposes, all legal,
financial, consulting, and other costs and fees in connection therewith. Such bonds to be
issued in one or more series as tax-exempt or taxable bonds, and may be sold at prices
that include premiums not greater than permitted by law. Such bonds may bear fixed or
variable interest not exceeding 10% per annum, and may have principal payable not
later than 25 years from the date of issuance of each series. Such bonds will be issued
as general obligations bonds and the issuance of these bonds will result in a property tax
increase sufficient to pay the annual debt service on the bonds.
BOND APPROVAL, YES
BOND APPROVAL, NO
3 Ordinance S-49806
Page 113
A “yes” vote shall authorize the City of Phoenix governing body to issue and sell up to
$108,615,000 of general obligation bonds of the City of Phoenix to be repaid with
secondary property taxes.
A “no” vote shall not authorize the City of Phoenix governing body to issue and sell such
bonds of the City of Phoenix.
QUESTION NUMBER 3
Create an Efficient, Modern Phoenix to Live and Work
Shall the City of Phoenix, Arizona be authorized to issue and sell general obligation
bonds in the principal amount of up to $114,385,000 to provide funding for education,
economic development, reducing waste, resource management, arts and culture
projects, including, but not limited to:
• Drive healthcare workforce development with an educational facility
• Develop land parcels to encourage new business/industry investment and
recruitment
• Establish heat resiliency projects to cool public spaces and high-density urban
areas
• Upgrade city facilities to be energy and water efficient and/or use renewable
energy
• Renovate and enhance arts and cultural facilities and museums
Generated funds will be used to pay for all necessary design, construction,
reconstruction, improvement, repair, renovation, equipment and associated costs,
including the acquisition of land or interests necessary for such purposes, all legal,
financial, consulting, and other costs and fees in connection therewith. Such bonds to be
issued in one or more series as tax-exempt or taxable bonds, and may be sold at prices
that include premiums not greater than permitted by law. Such bonds may bear fixed or
variable interest not exceeding 10% per annum, and may have principal payable not
later than 25 years from the date of issuance of each series. Such bonds will be issued
as general obligations bonds and the issuance of these bonds will result in a property tax
increase sufficient to pay the annual debt service on the bonds.
BOND APPROVAL, YES
BOND APPROVAL, NO
A “yes” vote shall authorize the City of Phoenix governing body to issue and sell up to
$114,385,000 of general obligation bonds of the City of Phoenix to be repaid with
secondary property taxes.
4 Ordinance S-49806
Page 114
A “no” vote shall not authorize the City of Phoenix governing body to issue and sell such
bonds of the City of Phoenix.
QUESTION NUMBER 4
Enhance, Preserve and Increase the Supply of
Affordable Housing and Senior Centers
Shall the City of Phoenix, Arizona be authorized to issue and sell general obligation
bonds in the principal amount of up to $63,000,000 to provide funding for affordable
housing and senior center projects, including, but not limited to:
• Construct new affordable housing units throughout the city to support low to
moderate income residents and address homelessness
• Repair and refurbish existing affordable housing units
• Build and renovate new and existing senior centers
Generated funds will be used to pay for all necessary design, construction,
reconstruction, improvement, repair, renovation, equipment and associated costs,
including the acquisition of land or interests necessary for such purposes, all legal,
financial, consulting, and other costs and fees in connection therewith. Such bonds to be
issued in one or more series as tax-exempt or taxable bonds, and may be sold at prices
that include premiums not greater than permitted by law. Such bonds may bear fixed or
variable interest not exceeding 10% per annum, and may have principal payable not
later than 25 years from the date of issuance of each series. Such bonds will be issued
as general obligations bonds and the issuance of these bonds will result in a property tax
increase sufficient to pay the annual debt service on the bonds.
BOND APPROVAL, YES
BOND APPROVAL, NO
A “yes” vote shall authorize the City of Phoenix governing body to issue and sell up to
$63,000,000 of general obligation bonds of the City of Phoenix to be repaid with
secondary property taxes.
A “no” vote shall not authorize the City of Phoenix governing body to issue and sell such
bonds of the City of Phoenix.
5 Ordinance S-49806
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PASSED by the Council of the City of Phoenix this 14th day of June, 2023.
MAYOR
ATTEST:
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
Deryck R. Lavelle, Chief Counsel
REVIEWED BY:
Jeffrey Barton, City Manager
DRL:efl: (LF23-1604):6-14-23;2380414_1.doc
6 Ordinance S-49806
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Item text
of the Final 2023-24 Annual Budget
As required by State statute, this item requests the City Council hold a public hearing
on the City's proposed Property Tax Levy and Truth in Taxation and the adoption of the
final 2023-24 City of Phoenix Annual Budget (see Attachment A for State Budget
Forms and Truth in Taxation Notice).
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Budget and Research
Department.
Page 117
Attachment A - State Forms A through G and Truth
in Taxation Notice
CITY OF PHOENIX, ARIZONA
Summary Schedule of Estimated Revenues and Expenditures/Expenses
Fiscal Year 2023-24
(In Thousands)
FUNDS
S
c
Fiscal h Special Revenue Capital Projects Enterprise Reappropriation
Year General Fund Fund Debt Service Fund Fund Funds Available Funds Total All Funds
2023 Adopted/Adjusted Budgeted Expenditures/Expenses* E 1,779,781 2,192,105 208,911 1,820,794 1,797,044 2,246,442 10,045,077
2023 Actual Expenditures/Expenses** E 1,627,796 1,576,861 206,818 513,596 1,500,239 1,352,821 6,778,131
2024 Fund Balance/Net Position at July 1*** 204,065 1,060,297 100 967,327 1,166,797 2,237,406 5,635,992
2024 Primary Property Tax Levy B 206,935 206,935
2024 Secondary Property Tax Levy B 131,092 131,092
2024 Estimated Revenues Other than Property Taxes C 237,358 3,356,813 3,846 1,559,803 1,668,897 6,826,717
2024 Other Financing Sources D 2,457 2,483 600,000 6,507 611,447
2024 Other Financing (Uses) D
2024 Interfund Transfers In D 1,561,419 770,741 16,281 104,925 2,453,366
2024 Interfund Transfers (Out) D 183,565 2,182,977 47 19,594 83,919 2,470,102
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2024 Reduction for Amounts Not Available:
LESS: Amounts for Future Debt Retirement:
Future Capital Projects
Maintained Fund Balance for Financial Stability
2024 Total Financial Resources Available 2,028,668 3,007,357 134,991 3,123,817 2,863,207 2,237,406 13,395,446
2024 Budgeted Expenditures/Expenses E 2,028,668 2,534,591 134,892 2,635,916 2,051,886 2,237,406 11,623,359
EXPENDITURE LIMITATION COMPARISON 2023 2024
1. Budgeted expenditures/expenses $ 7,798,635 $ 9,385,953
2. Add/subtract: estimated net reconciling items (748,587) (969,972)
3. Budgeted expenditures/expenses adjusted for reconciling items 7,050,048 8,415,981
4. Less: estimated exclusions
5. Amount subject to the expenditure limitation $ 7,050,048 $ 8,415,981
6. EEC expenditure limitation $ 10,045,077 $ 11,623,359
* Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E.
** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year.
*** Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained
intact (e.g., principal of a permanent fund).
Arizona Auditor General's Office
SCHEDULE A Official City/Town Budget Forms
CITY OF PHOENIX, ARIZONA
Tax Levy and Tax Rate Information
Fiscal Year 2023-24
(In Thousands)
2022-23 2023-24
1. Maximum allowable primary property tax levy.
A.R.S. §42-17051(A) $ 201,207 $ 209,026
2. Amount received from primary property taxation in
the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18) $
3. Property tax levy amounts
A. Primary property taxes $ 201,207 $ 209,026
B. Secondary property taxes 126,108 132,416
C. Total property tax levy amounts $ 327,315 $ 341,442
4. Property taxes collected*
A. Primary property taxes
(1) Current year's levy $ 200,199
(2) Prior years’ levies 1,716
(3) Total primary property taxes $ 201,915
B. Secondary property taxes
(1) Current year's levy $ 125,477
(2) Prior years’ levies 1,069
(3) Total secondary property taxes $ 126,546
C. Total property taxes collected $ 328,461
5. Property tax rates
A. City/Town tax rate
(1) Primary property tax rate 1.2989 1.2851
(2) Secondary property tax rate 0.8141 0.8141
(3) Total city/town tax rate 2.1130 2.0992
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
city/town was operating zero special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment districts
and their tax rates, please contact the city/town.
* The 2023-24 planned primary and secondary levies are $209,025,792 and $132,416,075,
respectively. Historically, actual property tax collections have been slightly lower than the amount
levied. For 2023-24, actual collections for primary and secondary property taxes are estimated to
be $206,935,000 and $131,092,075, or 99% of the levy amount.
** Includes actual property taxes collected as of the date the proposed budget was prepared, plus
estimated property tax collections for the remainder of the fiscal year.
Arizona Auditor General's Office Schedule B Official City/Town Budget Forms
Page 119
CITY OF PHOENIX, ARIZONA
Revenues Other Than Property Taxes
Fiscal Year 2023-24
(In Thousands)
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES * REVENUES
SOURCE OF REVENUES 2022-23 2022-23 2023-24
GENERAL FUND
Intergovernmental
County Vehicle License Tax $ 83,100 $ 79,065 $ 85,627
Charges for services
Fire Emergency Transportation Services $ 44,313 $ 49,739 $ 51,332
Hazardous Materials Inspection Fee 1,500 1,500 1,700
Planning 1,828 1,811 1,811
Police 14,154 13,592 14,511
Street Transportation 6,831 6,264 6,976
Other Service Charges 25,258 27,981 27,592
Fines and forfeits
Moving Violations $ 4,760 $ 4,099 $ 4,099
Parking Violations 465 693 693
Driving While Intoxicated 612 586 586
Defensive Driving Program 1,405 1,648 1,648
Other Receipts 1,863 1,759 1,739
Interest on investments
Interest on investments $ 5,550 $ 14,540 $ 14,540
Contributions
SRP In-Lieu Taxes $ 2,203 $ 2,126 $ 2,126
Miscellaneous
Miscellaneous $ 6,475 $ 7,639 $ 7,569
Parks and Recreation 5,722 6,322 6,371
Libraries 399 435 439
Cable Communications 9,000 8,200 8,000
Total General Fund $ 215,437 $ 227,998 $ 237,358
SPECIAL REVENUE FUNDS
Highway User Revenue Fund
Incorporated Cities Share $ 123,025 $ 120,438 $ 125,272
300,000 Population Share 31,474 31,422 32,683
Interest/Other 500 1,979 520
$ 154,999 $ 153,839 $ 158,475
Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms
Page 120
CITY OF PHOENIX, ARIZONA
Revenues Other Than Property Taxes
Fiscal Year 2023-24
(In Thousands)
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES * REVENUES
SOURCE OF REVENUES 2022-23 2022-23 2023-24
Excise Tax Fund
Local Taxes $ 629,254 $ 676,397 $ 696,224
Stormwater 5,148 5,143 5,194
Jet Fuel 929 811 823
Marijuana Sales Tax Earmarked for Public Safety Pension 12,248 14,159 14,691
License & Permits 5,878 6,025 6,075
State Sales Tax 227,155 241,628 248,655
State Income Tax 310,387 308,183 435,656
Neighborhood Protection 47,843 51,705 53,422
2007 Public Safety Expansion 95,686 103,412 106,843
Public Safety Enhancement 25,821 29,624 29,845
Parks and Preserves 47,844 51,707 53,420
Transportation 2050 326,455 353,178 364,773
Capital Construction 6,179 5,880 5,623
Sports Facilities 24,577 28,114 28,488
Convention Center 73,883 84,625 86,163
$ 1,839,289 $ 1,960,592 $ 2,135,896
Other Special Revenue Funds
Neighborhood Protection $ 292 $ 539 $ 366
2007 Public Safety Expansion 119 346 278
Parks and Preserves 891 4,274 2,777
Transportation 2050 38,157 37,651 37,491
Capital Construction 120 534 534
Sports Facilities 3,878 4,591 3,964
Development Services 81,725 91,614 84,311
Regional Transit 45,672 43,172 82,429
Community Reinvestment 6,045 8,888 11,905
Impact Fee Administration 761 674 628
Regional Wireless Cooperative 5,632 5,993 7,156
Golf 9,562 10,784 10,130
Court Awards 4,533 5,651 4,673
$ 197,386 $ 214,708 $ 246,642
Other Restricted Funds
Court Special Fees $ 814 $ 781 $ 764
Vehicle Impound Program 1,993 2,402 2,471
Other Restricted Funds 23,085 20,645 22,351
Affordable Housing Program 4,774 9,130 7,889
$ 30,666 $ 32,958 $ 33,475
Federal Funds
Public Housing $ 137,673 $ 130,335 $ 194,819
Human Services 76,011 119,208 69,662
Federal Transit Administration 96,562 44,045 136,908
Community Development 54,729 37,061 44,010
Criminal Justice/Public Safety 10,296 14,585 11,703
Other Federal & State Grants 391,284 177,421 325,223
$ 766,554 $ 522,655 $ 782,325
Total Special Revenue Funds $ 2,988,893 $ 2,884,752 $ 3,356,813
Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms
Page 121
CITY OF PHOENIX, ARIZONA
Revenues Other Than Property Taxes
Fiscal Year 2023-24
(In Thousands)
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES * REVENUES
SOURCE OF REVENUES 2022-23 2022-23 2023-24
DEBT SERVICE FUNDS
Secondary Property Tax $ 4,130 $ 4,131 $ 3,846
Total Debt Service Funds $ 4,130 $ 4,131 $ 3,846
CAPITAL PROJECTS FUNDS
Bond Funds $ $ 17,811 $
Capital Grants 614,685 294,759 817,368
Capital Reserves 1,086 950
Customer Facility Charges 53,380 45,000 55,902
Federal, State and Other Participation 122,028 92,610 551,312
Impact Fees 31,525
Joint Ventures 35,670 41,494 42,931
Passenger Facility Charges 90,732 90,142 91,340
Solid Waste Remediation 86
Other Capital Funds 75,500
$
Total Capital Projects Funds $ 916,495 $ 690,013 $ 1,559,803
ENTERPRISE FUNDS
Convention Center $ 17,802 $ 25,823 $ 26,834
Solid Waste 196,668 198,103 197,194
Aviation 508,516 576,271 528,508
Water System 525,269 539,529 627,172
Wastewater System 268,890 263,303 289,188
Total Enterprise Funds $ 1,517,146 $ 1,603,029 $ 1,668,897
TOTAL ALL FUNDS $ 5,642,101 $ 5,409,924 $ 6,826,717
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus
estimated revenues for the remainder of the fiscal year.
Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms
Page 122
CITY OF PHOENIX, ARIZONA
Other Financing Sources/
Fiscal Year 2023-24
(In Thousands)
OTHER FINANCING INTERFUND TRANSFERS
2023-24 2023-24
FUND SOURCES
GENERAL FUND
General Fund $ 2,457 $ $ 1,438,041 $ 176,683
Library 8,972 3,676
Parks 114,407
Cable Communications 3,206
Total General Fund $ 2,457 $ $ 1,561,419 $ 183,565
SPECIAL REVENUE FUNDS
Excise $ $ $ $ 2,135,896
Arizona Highway User Revenue 901 4,475
Capital Construction 143 5,623
City Improvement 79,994 1,022
Community Reinvestment 1 2,064
Court Awards 19
Development Services 21 6,528
Golf 1
Neighborhood Protection 53,421 1,004
Parks and Preserves 53,420 278
Public Safety Enhancement 29,845 535
Public Safety Expansion 106,843 2,192
Regional Wireless Cooperative 6
Sports Facilities 29,510 15,759
Transportation 2050 1,274 364,773 11,366
Other Restricted 49 47,311 1,087
Grant Funds 68 771
Total Special Revenue Funds $ 2,483 $ $ 770,741 $ 2,182,977
DEBT SERVICE FUNDS
Secondary Property Tax $ $ $ $ 47
Total Debt Service Funds $ $ $ $ 47
CAPITAL PROJECTS FUNDS
Aviation Bonds $ 200,000 $ $ $
Other Bonds 1,022 1,022
Wastewater Bonds 400,000
Capital Reserves 9,250
Customer Facility Charges 18,572
Federal, State and Other Participation 6,009
Total Capital Projects Funds $ 600,000 $ $ 16,281 $ 19,594
ENTERPRISE FUNDS
Aviation $ 1,795 $ $ 18,761 $ 14,727
Convention Center 560 86,163 4,394
Solid Waste 322 14,043
Wastewater 1,619 19,748
Water 2,211 31,007
Total Enterprise Funds $ 6,507 $ $ 104,925 $ 83,919
TOTAL ALL FUNDS $ 611,447 $ $ 2,453,366 $ 2,470,102
Arizona Auditor General's Office SCHEDULE D Official City/Town Budget Forms
Page 123
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Fund
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
FUND/DEPARTMENT 2022-23 2022-23 2022-23 2023-24
GENERAL FUND
General: $ $ $ $
General Government 204,617 196,498 229,683
Criminal Justice 43,390 42,766 45,265
Public Safety 1,088,575 1,084,184 1,222,556
Transportation 26,085 26,011 25,473
Community Development 36,748 34,203 39,424
Community Enrichment 35,006 33,487 50,179
Environmental Services 29,534 28,506 38,527
Contingencies/Non-Departmental** 100,788 (15,760) 73,247
Capital Budget 46,973 34,548 114,217
Parks and Recreation
Operating 117,261 113,429 128,060
Contingencies
Capital 5,600
Library
Operating 45,841 45,833 49,528
Capital 1,193 377 2,115
Cable Communications 3,420 350 3,714 4,794
Total General Fund $ 1,779,431 $ 350 $ 1,627,796 $ 2,028,668
SPECIAL REVENUE FUNDS
$ $ $ $
Arizona Highway User Revenue
Operating 95,818 88,886 94,493
Capital 91,598 78,365 114,864
Capital Construction
Operating 140 139 140
Capital 25,398 5,974 24,792
City Improvement 70,114 3,450 72,110 78,972
Community Reinvestment
Operating 2,302 650 2,891 2,292
Capital 7,968 (650) 6,402 7,924
Court Awards
Operating 7,071 5,620 4,671
Capital
Development Services
Operating 82,400 77,206 87,446
Contingencies 8,000 8,000
Capital 15,755 2,618 29,165
Federal Community Development
Operating 47,109 (3,800) 26,323 47,691
Capital 7,619 3,800 10,868 10,888
Federal & State Grants
Operating 315,306 (120,446) 152,961 225,709
Capital 71,724 39,717 63,761
Federal Transit
Operating 17,552 13,350 30,257 21,578
Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms
Page 124
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Fund
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
FUND/DEPARTMENT 2022-23 2022-23 2022-23 2023-24
Capital 79,009 (13,350) 14,168 115,329
Golf Course
Operating 7,074 2,926 8,104 9,288
Capital 2,000 (1,200) 560 1,440
HOPE VI Grant
Operating 3,743 920 4,564 5,678
Capital 10,807 (920) 901 27,244
Human Services Grants 76,011 47,350 120,936 69,671
Neighborhood Protection
Operating 51,591 7,100 53,617 60,547
Capital
Other Restricted Funds
Fees and Contributions 60,396 17,740 76,598 101,883
Capital 12,862 5,361 17,059
Parks and Preserves
Operating 7,137 240 7,227 7,923
Capital 80,643 (240) 32,067 120,293
Public Housing
Operating 108,837 5,540 112,132 171,354
Capital 44,411 (5,540) 15,084 38,400
Public Safety Enhancement
Operating 32,115 31,533 37,112
Capital
Public Safety Expansion
Operating 106,664 9,320 110,473 125,877
Capital
Public Transit (RPTA)
Operating 41,378 39,221 61,925
Capital 13,002 2,393 17,839
Regional Wireless Cooperative 5,791 560 6,224 6,881
Sports Facilities
Operating 3,066 2,744 2,805
Contingencies 5,000 2,500
Capital 4,424 4,413 2,127
Transportation 2050
Operating 231,238 226,549 250,370
Contingencies 4,000 4,000
Capital 368,232 101,654 454,661
$ $ $ $
Total Special Revenue Funds $ 2,225,305 $ (33,200) $ 1,576,861 $ 2,534,591
DEBT SERVICE FUNDS
$ $ $ $
Secondary Property Tax and G.O. 196,061 12,850 206,818 134,892
Total Debt Service Funds $ 196,061 $ 12,850 $ 206,818 $ 134,892
CAPITAL PROJECTS FUNDS
$ $ $ $
Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms
Page 125
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Fund
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
FUND/DEPARTMENT 2022-23 2022-23 2022-23 2023-24
Arts and Cultural Facilities 902 902
Aviation 378,631 67,975 959,959
Facilities Management 16,697 6,388 21,026
Finance 4,700 1,500 1,031
Fire Protection 22,944 4,271 32,669
Housing 13,134 13,251 13,165
Human Services 600 600
Information Technology 8,137 8,137
Libraries 4,839 5,295
Non-Departmental Capital 203,223 103,294 631,407
Parks, Recreation and Mtn Preserves 25,033 4,789 26,723
Phoenix Convention Center 158,600 108,590 36,770
Police Protection 20,982 12,454 17,759
Public Art Program 5,745 1,557 5,244
Public Transit 144,311 182 257
Regional Wireless Cooperative 6,001 6,001
Solid Waste Disposal 10,500 8,597 23,761
Street Transportation and Drainage 142,155 38,801 163,659
Wastewater 421,122 105,326 246,887
Water 232,538 36,620 434,663
Total Capital Projects Funds $ 1,820,794 $ $ 513,596 $ 2,635,916
ENTERPRISE FUNDS
$ $ $ $
Aviation
Operating 403,851 401,156 443,121
Contingencies 20,000 25,000
Capital 187,920 37,296 237,893
Convention Center
Operating 72,452 69,144 79,340
Contingencies 3,000 3,000
Capital 2,781 2,171 10,617
Solid Waste
Operating 180,798 180,391 183,403
Contingencies 1,000 1,000
Capital 20,478 14,877 17,631
Wastewater
Operating 202,742 202,372 226,634
Contingencies 12,500 10,000
Capital 90,162 45,614 145,256
Water
Operating 414,872 20,000 425,909 476,884
Contingencies 12,000 22,000
Capital 152,489 121,309 170,106
Total Enterprise Funds $ 1,777,044 $ 20,000 $ 1,500,239 $ 2,051,886
REAPPROPRIATION FUNDS
$ $ $ $
General
General Government 25,946 23,814 27,043
Criminal Justice 5,207 1,269 4,242
Public Safety 70,087 46,170 70,211
Transportation 5,586 382 4,754
Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms
Page 126
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Fund
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
FUND/DEPARTMENT 2022-23 2022-23 2022-23 2023-24
Environmental Services 29,356 18,217 32,233
Community Development 3,656 2,459 6,926
Community Enrichment 6,437 3,699 7,224
Capital Improvements 24,467 14,133 30,969
Library
Community Enrichment 8,136 4,206 6,958
Parks and Recreation
Community Enrichment 19,653 11,989 22,472
Cable Communications
General Government 308 152 458
Arizona Highway User Revenue
Street and Highway purposes 90,030 70,872 109,091
Aviation
Transportation 90,463 47,571 117,198
Capital Construction
Capital Improvements 7,564 2,923 5,164
City Improvement Operating
Debt Service 252 247
Community Reinvestment
Community Development 2,454 840 5,543
Court Awards
Criminal Justice 2,234 631 3,728
Development Services
Community Development 26,733 15,988 17,736
Federal and State Grants
Operating grants 53,079 22,241 79,092
Federal Community Development
Community Development 21,038 4,502 9,702
Federal Transit
Transportation 96,323 44,840 41,953
Golf
Community Enrichment 4,389 2,416 1,370
HOPE Grant
Community Development 4,989 404 3,778
Human Services
Community Enrichment 44,842 7,153 32,769
Neighborhood Protection
Public Safety 4,643 2,903 5,694
Other Restricted
Community Development 43,980 11,314 45,526
Parks and Preserves
Capital Improvements 34,019 29,119 39,851
Phoenix Convention Center
Community Enrichment 11,767 4,307 15,050
Public Housing
Community Development 29,067 366 30,001
Public Safety Enhancement Funds
Public Safety 34 23 35
Public Safety Expansion Funds
Public Safety 3,690 2,031 2,465
Regional Transit Authority
Transportation 36,066 18,292 18,307
Regional Wireless Cooperative
General Government 3,095 1,063 1,903
Secondary Property Tax
Debt Service 285 933
Solid Waste
Environmental Services 70,829 35,004 60,787
Sports Facilities
Community Enrichment 3,488 2,079 4,554
Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms
Page 127
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Fund
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
FUND/DEPARTMENT 2022-23 2022-23 2022-23 2023-24
Transportation 2050
Transportation 205,817 99,044 219,456
Wastewater
Environmental Services 111,921 72,729 116,093
Water
Environmental Services 190,455 126,309 203,367
Capital
1988 Parks, Recreation, Facilities, Library Bonds 2,202 1,993 1,763
2001 Educational, Youth and Cultural Facility Bonds 10 9 15
2001 Neighborhood Protection & Senior Center Bonds 12
2006 Affordable Housing & Neighborhood Bonds 82 82 35
2006 Parks & Recreation Bonds 1,927 1,617
2006 Police and Fire Protection Bonds 3,527 3,455 32
Aviation Capital 186,018 97,090 121,495
Capital Reserves 8,607 7,879 19,926
City Improvement 40,330 20,778 126,946
CPBC - Senior Lien Excise Tax 4,099 5 4,167
Development Impact Fees 23,241 20,460 31,250
Multi-City Wastewater Capital 50,207 41,552 82,055
Public Housing Capital 1,949 188 13,732
Regional Wireless Cooperative Capital 1
Solid Waste Capital 16,002 14,510 26,021
Streets Capital 48,154 30,562 46,895
Wastewater Capital 92,143 60,803 80,767
Water Capital 375,558 300,383 277,412
Total Reappropriation Funds $ 2,246,442 $ $ 1,352,821 $ 2,237,406
TOTAL ALL FUNDS $ 10,045,077 $ $ 6,778,131 $ 11,623,359
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus
estimated expenditures/expenses for the remainder of the fiscal year.
** Non-Departmental includes Unassigned Vacancy Savings, which was previously reported as its own line item.
Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms
Page 128
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Department
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
DEPARTMENT/FUND 2022-23 2022-23 2022-23 2023-24
Community Development: $ $ $ $
Arizona Highway Users Revenue 15 15
Aviation 75 74 74
Community Development 53,115 (3,800) 33,773 56,527
Community Reinvestment 10,271 (650) 8,794 10,216
Convention Center 597 100 605 642
Development Services 97,903 79,649 114,009
Federal and State Grants 61,546 33,275 81,991
General 36,748 34,203 39,424
HOPE VI 14,515 (920) 5,296 32,737
Neighborhood Protection 300 2,100 331
Other Restricted 17,199 40 16,339 25,356
Public Housing 153,218 127,205 209,753
Sports Facilities 2,763 2,593 2,294
Water 30 30 30
Department Total $ 448,294 $ (3,130) $ 342,167 $ 573,067
Community Enrichment: $ $ $
Arizona Highway Users Revenue 837 116 892
Aviation 40 22 29
Capital Construction 76 11 103
Community Development 1,373 3,000 3,147 1,752
Community Reinvestment 650 500
Convention Center 57,090 (100) 53,204 70,145
Federal and State Grants 111,286 88,914 70,066
General 35,010 500 35,487 52,179
Golf Course 9,074 1,726 8,664 10,728
HOPE VI 34 920 170 185
Human Services Grants 76,011 47,350 120,936 69,671
Library 47,033 46,211 51,643
Other Restricted 3,398 1,700 4,069 8,490
Parks and Preserves 87,780 39,294 128,216
Parks and Recreation 117,261 113,429 133,660
Public Housing 31 11 2
Solid Waste 57 22 31
Sports Facilities 2,800 2,687 623
Transportation 2050 430 195 276
Wastewater 155 50 197 1,120
Water 535 381 1,826
Department Total $ 550,310 $ 55,796 $ 517,665 $ 601,636
Criminal Justice: $ $ $
General 43,390 42,766 52,265
Other Restricted 2,988 2,686 2,703
Department Total $ 46,378 $ $ 45,452 $ 54,968
Contingencies/Non-Departmental: $ $ $
Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms
Page 129
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Department
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
DEPARTMENT/FUND 2022-23 2022-23 2022-23 2023-24
Aviation 20,000 25,000
Convention Center 3,000 3,000
Development Services 8,000 8,000
Federal and State Grants** 152,576 (148,946) 76,000
General ** 100,788 (15,760) 103,247
Solid Waste 1,000 1,000
Sports Facilities 5,000 2,500
Transportation 2050 4,000 4,000
Wastewater 12,500 10,000
Water 12,000 22,000
Department Total $ 318,864 $ (148,946) $ (15,760) $ 254,747
Environmental Services: $ $ $
Aviation 2,000
Capital Construction 70 70 70
Convention Center 1,000
Development Services 63 61
Federal and State Grants 13,909 6,090 3,388
General 50,174 49,145 65,302
Other Restricted 5,499 4,020 6,840
Solid Waste 185,603 (10) 179,685 190,303
Wastewater 217,604 (2,060) 170,762 281,850
Water 427,873 3,500 397,968 493,599
Department Total $ 900,795 $ 1,430 $ 807,801 $ 1,044,352
General Government: $ $ $
Arizona Highway Users Revenue 270 135 1,995
Aviation 838 706 4,826
Cable 3,420 350 3,714 4,794
Community Development 240 800 271 300
Convention Center 81 41 690
Court Awards 58 46 52
Development Services 189 114 2,602
Federal and State Grants 2,570 22,500 24,804 17,715
General 225,767 (2,100) 205,152 256,100
Other Restricted 2,201 1,751 3,433
Regional Wireless Cooperative 5,791 560 6,224 6,881
Solid Waste 442 386 1,119
Sports Facilities 159 109 159
Transportation 2050 98 90 2,596
Wastewater 750 631 2,526
Water 1,403 1,311 3,997
Department Total $ 244,277 $ 22,110 $ 245,485 $ 309,783
Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms
Page 130
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Department
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
DEPARTMENT/FUND 2022-23 2022-23 2022-23 2023-24
Public Safety: $ $ $
Court Awards 7,013 5,574 4,619
Federal and State Grants 29,525 6,000 35,207 29,469
General 1,092,155 1,084,189 1,238,132
Neighborhood Protection 51,291 5,000 53,285 60,547
Other Restricted 36,210 16,000 47,669 66,098
Public Safety Enhancement 32,115 31,533 37,112
Public Safety Expansion 106,664 9,320 110,473 125,877
Sports Facilities 1,769 1,769 1,857
Department Total $ 1,356,741 $ 36,320 $ 1,369,699 $ 1,563,710
Transportation: $ $ $
Arizona Highway Users Revenue 186,294 167,000 206,455
Aviation 489,625 338,313 569,733
Capital Construction 25,392 6,032 24,759
Federal and State Grants 15,618 4,387 10,841
Federal Transit Authority 96,561 44,425 136,908
General 27,685 1,600 29,261 31,923
Other Restricted 5,763 5,424 6,023
Transit - RPTA 54,380 41,614 79,764
Transportation 2050 598,942 327,919 702,158
Department Total $ 1,500,261 $ 1,600 $ 964,377 $ 1,768,564
Debt: $ $
Aviation 101,192 99,337 104,352
City Improvement 70,114 3,450 72,110 78,972
Convention Center 17,465 17,465 17,481
Secondary Property Tax 196,061 12,850 206,818 134,892
Solid Waste 15,174 10 15,174 9,581
Wastewater 74,395 2,010 76,396 86,395
Water 137,519 16,500 147,528 147,538
Department Total $ 611,920 $ 34,820 $ 634,828 $ 579,210
$ $ $ $
Capital: 1,820,794 513,596 2,635,916
Department Total $ 1,820,794 $ $ 513,596 $ 2,635,916
$ $ $ $
Reappropriation: 2,246,442 1,352,821 2,237,406
Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms
Page 131
CITY OF PHOENIX, ARIZONA
Expenditures/Expenses by Department
Fiscal Year 2023-24
(In Thousands)
ADOPTED EXPENDITURE/
BUDGETED EXPENSE ACTUAL BUDGETED
EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/
EXPENSES APPROVED EXPENSES* EXPENSES
DEPARTMENT/FUND 2022-23 2022-23 2022-23 2023-24
Department Total $ 2,246,442 $ $ 1,352,821 $ 2,237,406
Total All Departments $ 10,045,077 $ $ 6,778,130 $ 11,623,359
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the
proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.
** These funds include Non-Departmental expenditures, which were listed separately as its own category and now
reported under Contingencies/Non-Departmental .
Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms
Page 132
CITY OF PHOENIX, ARIZONA
Full-Time Employees and Personnel Compensation
Fiscal Year 2023-24
(In Thousands)
Total Estimated
Full-Time Employee Salaries Other Benefit Personnel
Equivalent (FTE) and Hourly Costs Retirement Costs Healthcare Costs Costs Compensation
FUND 2023-24 2023-24 2023-24 2023-24 2023-24 2023-24
GENERAL FUND
General 7,973 $ 759,685 $ 415,033 $ 115,173 $ 116,417 = 1,406,308
Library 392 21,440 5,323 3,361 3,840 33,965
Parks and Recreation 966 49,266 11,688 7,919 7,747 76,619
Cable Communications 23 2,164 683 315 435 3,598
Total General Fund 9,354 $ 832,554 $ 432,728 $ 126,768 $ 128,439 = 1,520,490
SPECIAL REVENUE FUNDS
Arizona Highway User Revenue 689 $ 40,075 $ 16,195 $ 9,631 $ 8,852 = 74,753
Community Reinvestment 3 340 107 18 59 523
Court Awards 1 1
Development Services 489 38,626 12,620 7,010 7,094 65,350
Federal Community Development 76 6,242 1,928 1,082 1,110 10,362
Federal and State Grants 193 14,107 6,036 2,550 7,023 29,717
Page 133 Golf Course 32 1,667 256 120 220 2,263
HOPE VI 20 1,358 403 273 248 2,282
Human Services 167 10,484 3,027 2,290 1,793 17,594
Neighborhood Protection 281 27,621 21,859 3,518 3,044 56,043
Other Restricted 114 10,471 32,124 1,700 1,963 46,258
Parks and Preserves 78 4,200 1,014 691 746 6,651
Public Safety Enhancement 264 21,017 11,828 3,002 2,930 38,777
Public Safety Expansion 684 70,950 53,078 9,350 7,939 141,317
Public Housing 66 4,530 1,514 945 860 7,848
Regional Wireless Cooperative 5 465 110 74 89 738
Transportation 2050 127 10,942 3,656 1,627 2,193 18,417
Total Special Revenue Funds 3,287 $ 263,094 $ 165,755 $ 43,881 $ 46,164 = 518,894
ENTERPRISE FUNDS
Aviation 924 $ 65,806 $ 5,866 $ 13,305 $ 12,752 = 97,729
Convention Center 218 14,717 4,500 2,801 2,779 24,797
Solid Waste 629 43,759 13,681 8,980 6,960 73,380
Wastewater 341 24,870 2,134 5,094 4,525 36,622
Water 1,195 81,744 27,999 16,772 16,114 142,629
Total Enterprise Funds 3,306 $ 230,896 $ 54,180 $ 46,952 $ 43,130 = 375,158
TOTAL ALL FUNDS 15,947 $ 1,326,544 $ 652,662 $ 217,601 $ 217,734 = 2,414,541
Arizona Auditor General's Office SCHEDULE G Official City/Town Budget Forms
Tax Notice Explained
The accompanying Truth in Taxation notice is required by state law. The required
notice addresses the city’s primary property tax, which supports the General
Fund services such as police and fire, parks and recreation, libraries and senior
and community centers.
The city of Phoenix’s proposed primary property tax rate for 2023-24 of $1.2851
per $100 of assessed valuation is reduced from its 2022-23 rate of $1.2989 per
$100 of assessed valuation. However, overall increases in assessed valuation
result in a 2% increase in primary property taxes for the average city of Phoenix
property owner. Individual experiences may differ based on unique property
variances.
State law requires the notice below any time the average primary property tax bill
increases, even if the primary property tax rate is reduced.
The Truth in Taxation notice prescribed by state law does not address the city’s
secondary property tax. The city’s secondary property tax rate for 2023-24 will be
unchanged from its 2022-23 rate of $0.8141 per $100 of assessed valuation.
Secondary property taxes pay the bonded debt service for facilities like libraries,
police and fire stations, storm drains and parks.
For more information, call 602-262-4800, or visit phoenix.gov/budget.
Truth in Taxation notice publication dates and locations:
The Record Reporter – May 26, 2023 and June 5, 2023.
Additionally included in published estimates of revenues and expenses:
The Record Reporter – June 12, 2023.
Page 134
TRUTH IN
TAXATION HEARING
NOTICE OF TAX INCREASE
In compliance with section 42-17107, Arizona Revised Statutes, the city of
Phoenix is notifying its property taxpayers of the city of Phoenix’s intention
to raise its primary property taxes over last year’s level. The city of Phoenix
is proposing an increase in primary property taxes of $4,098,863 or 2.00%.
For example, the proposed tax increase will cause the city of Phoenix’s
primary property taxes on a $100,000 home to be $128.51 (total proposed
taxes including the tax increase). Without the proposed tax increase, the
total taxes that would be owed on a $100,000 home would have been
$125.99.
The proposed increase is exclusive of increased primary property taxes
received from new construction. The increase is also exclusive of any
changes that may occur from property tax levies for voter approved bonded
indebtedness or budget and tax overrides.
All interested citizens are invited to attend the public hearing on the tax
increase that is scheduled to be held June 14, 2023 at 2:30 p.m. at the city
of Phoenix Council Chambers, 200 W. Jefferson St.
Page 135
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Item text
In accordance with State statute, this item requests the City Council formally convene
a special meeting for the purpose of considering adoption of the final 2023-24 budget.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Budget and Research
Department.
Page 136
Report
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Item text
In compliance with requirements of the City Charter and Code and State statutes, this
item requests to adopt an ordinance (Attachment A) determining and adopting final
estimates of proposed expenditures by the City of Phoenix for the fiscal year beginning
July 1, 2023 and ending June 30, 2024 declaring that such shall constitute a budget of
the City of Phoenix for such fiscal year.
Summary
The final operating funds budget ordinance reflects extensive public review through
phone, email, information posted on the City website and actions taken by the Council
on the budget at the May 16, 2023 Policy meeting and at the May 31, 2023 Formal
meeting to adopt the tentative Fiscal Year 2023-24 operating budget ordinance.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Budget and Research
Department.
Page 137
Attachment A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE S-
AN ORDINANCE DETERMINING AND ADOPTING FINAL
ESTIMATES OF PROPOSED EXPENDITURES BY THE
CITY OF PHOENIX FOR THE FISCAL YEAR BEGINNING
JULY 1, 2023, AND ENDING JUNE 30, 2024; DECLARING
THAT SUCH SHALL CONSTITUTE A BUDGET FOR THE
CITY OF PHOENIX FOR SUCH FISCAL YEAR.
_____________
WHEREAS, pursuant to the provisions of the laws of Arizona, the Charter
and Ordinances of the City of Phoenix, the City Council is required to adopt a budget for
the fiscal year beginning July 1, 2023, and ending June 30, 2024; and
WHEREAS, by the provisions of the City Charter and in compliance with
the provisions of A.R.S. §§ 42-17101, 17102, 17103, 17104, 17105, 17106, 17107, and
17108, the City Council did on the 31st day of May, 2023, adopt and file with the City
Clerk its tentative budget including an estimate of the different amounts required to
meet the public expense for the ensuing year, also an estimate of revenues from
sources other than direct taxation, and the amount to be raised by taxation upon real
and personal property within the City of Phoenix; and
-1- Ordinance S-
Page 138
WHEREAS, due notice has been given by the City Clerk as required by
law, the said tentative budget is on file and open to inspection by anyone interested;
and
WHEREAS, in accordance with law and following due public notice the
Council met on the 14th day of June, 2023, at which meeting any taxpayer was
privileged to appear and be heard in favor of or against any of the proposed
expenditures or tax levies; and
WHEREAS, publication has been duly made as required by law, of said
estimates together with a notice that the City Council will meet on the 3rd day of July,
2023, at the hour of 10:00 a.m. in the City Council Chambers of the City of Phoenix,
200 West Jefferson St., Phoenix, Arizona for the purpose of making tax levies as set
forth in said estimates; and
WHEREAS, the sums to be raised by primary taxation, as specified
herein, do not in the aggregate amount exceed that amount as computed pursuant to
A.R.S. § 42-17102;
NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY
OF PHOENIX as follows:
SECTION 1. The City Council has determined and adopted the following
estimates of the proposed expenditures therein named and set forth for the conduct of
the business of the City government of the City of Phoenix for the fiscal year beginning
July 1, 2023, and ending June 30, 2024, and that the same shall constitute the official
annual budget of the City for said fiscal year.
-2- Ordinance S-
Page 139
CITY OF PHOENIX, ARIZONA
PURPOSES OF PROPOSED PUBLIC EXPENSE
Amount of Appropriation
Purpose 2023-2024
GENERAL FUNDS
General Government $229,683,332
Public Safety 1,222,556,202
Criminal Justice 45,265,113
Transportation 25,472,913
Community Development 39,424,168
Community Enrichment 50,179,313
Environmental Services 38,527,479
Contingencies/Non-Departmental 73,247,000
Capital Improvements 114,216,712
Total General Funds $1,838,572,232
PARKS AND RECREATION FUNDS
Parks and Recreation Operations and Maintenance, and $133,659,931
Capital Improvements.
LIBRARY FUNDS
Library Operations and Maintenance, and Capital $51,642,689
Improvements.
CABLE COMMUNICATION FUNDS
Cable Communication Operations and Maintenance. $4,793,603
ARIZONA HIGHWAY USER REVENUE FUNDS
Street Maintenance, Major Street Improvements, Traffic $209,357,463
Improvements and other Street Improvements.
AVIATION FUNDS
Aviation Operations and Maintenance, Debt Service and $681,014,039
Capital Improvements.
Contingencies 25,000,000
Total Aviation Funds $706,014,039
-3- Ordinance S-
Page 140
Amount of Appropriation
Purpose 2023-2024
CAPITAL CONSTRUCTION FUNDS
Capital Improvements in the Street Transportation and $24,931,951
Environmental Programs, and related Operations and
Maintenance.
CITY IMPROVEMENT FUND
Debt Service Payments for Excise Tax Bond-Funded $78,971,564
Projects Including Information Technology
Improvements; Vehicle and Equipment Replacements;
Facility Construction and Improvements; Street
Improvements; and Other Capital Projects.
COMMUNITY REINVESTMENT FUNDS
Community Reinvestment Operations and Maintenance, $10,215,720
and Capital Improvements.
COURT AWARD FUNDS
Criminal Justice Programs. $4,671,236
DEVELOPMENT SERVICES FUNDS
Development Services Operations and Maintenance, $116,610,402
and Capital Improvements.
Contingencies 8,000,000
Total Development Services Funds $124,610,402
FEDERAL COMMUNITY DEVELOPMENT FUNDS
Community Development Program. $58,578,515
FEDERAL OPERATING TRUST FUNDS
Federal and State Grant Programs. $289,469,587
FEDERAL TRANSIT FUND
Transit Operations and Maintenance, and Capital $136,907,541
Improvements.
GOLF COURSE FUNDS
Golf Course Operations and Maintenance, and Capital $10,727,741
Improvements.
-4- Ordinance S-
Page 141
Amount of Appropriation
Purpose 2023-2024
HOPE VI FEDERAL GRANT FUNDS
HOPE VI Program. $32,921,680
HUMAN SERVICES FEDERAL TRUST FUNDS
Human Services Program. $69,670,897
NEIGHBORHOOD PROTECTION FUNDS
Eligible Police, Fire, and Block Watch Operations and $60,546,737
Maintenance Expenditures Funded with Privilege
License and Excise Taxes in accordance with Ordinance
G-3696.
OTHER RESTRICTED FUNDS
Other Restricted Funds Operations and Maintenance, $118,941,679
and Capital Improvements.
PARKS AND PRESERVES FUNDS
Parks and Preserves Operations and Maintenance, and $128,216,093
Capital Improvement Expenditures Funded with
Privilege License and Excise Taxes in accordance with
the Phoenix Parks and Preserves initiative approved by
the Phoenix voters in a ballot measure on May 20, 2008.
PHOENIX CONVENTION CENTER FUNDS
Phoenix Convention Center Operations and $89,957,533
Maintenance, Debt Service, and Capital Improvements.
Contingencies 3,000,000
Total Phoenix Convention Center Funds $92,957,533
PUBLIC HOUSING FUNDS
Public Housing Operations and Maintenance, and $209,754,393
Capital Improvements.
PUBLIC SAFETY ENHANCEMENT FUNDS
Police, Fire, and Emergency Management Operations $37,111,641
and Maintenance Expenditures Funded with Privilege
License and Excise Taxes in accordance with Ordinance
S-31877.
-5- Ordinance S-
Page 142
Amount of Appropriation
Purpose 2023-2024
PUBLIC SAFETY EXPANSION FUNDS
Police and Fire Personnel and Service Expansion $125,877,441
Funded with Privilege License and Excise Taxes in
accordance with Ordinance G-4987.
REGIONAL TRANSIT FUNDS
Regional Transportation Operations and Maintenance, $79,764,386
and Capital Improvements.
REGIONAL WIRELESS COOPERATIVE FUNDS
Operations and Maintenance of the Regional Wireless $6,881,164
Cooperative.
SECONDARY PROPERTY TAX FUNDS
Debt Service on and Early Redemption of Outstanding $134,891,525
Bonds and Long-Term Obligations.
SOLID WASTE FUNDS
Solid Waste Operations and Maintenance, Debt Service $201,033,741
and Capital Improvements.
Contingencies 1,000,000
Total Solid Waste Funds $202,033,741
SPORTS FACILITIES FUNDS
Sports Facilities Operations and Maintenance, and $4,932,656
Capital Improvements.
Contingencies 2,500,000
Total Sports Facilities Funds $7,432,656
TRANSPORTATION 2050 FUNDS
Transit and Streets Operations and Maintenance, and $705,030,673
Capital Improvement Expenditures Funded with
Privilege License and Excise Taxes in accordance with
Ordinance G-6051.
Contingencies 4,000,000
-6- Ordinance S-
Page 143
Amount of Appropriation
Purpose 2023-2024
Total Transportation 2050 Funds $709,030,673
Wastewater System Operations and Maintenance, Debt $371,890,796
Service and Capital Improvements.
Contingencies 10,000,000
Total Wastewater Funds $381,890,796
WATER FUNDS
Water System Operations and Maintenance, Debt $646,989,778
Service and Capital Improvements.
Contingencies 22,000,000
Total Water Funds $668,989,778
TOTAL APPROPRIATIONS 2023-2024 $6,750,037,027
SECTION 2. Upon the approval of the City Manager, funds may be
transferred within purposes set forth in Section 1, or within the purposes of separately
adopted portions of this budget.
SECTION 3. Upon recommendation by the City Manager and with the
approval of the City Council, expenditures may be made from the appropriation for
contingencies.
SECTION 4. In the case of an emergency, the City Council may authorize
the transfer of funds between purposes set forth in Section 1, if funds are available and
the transfer does not conflict with the limitations provided by law (A.R.S. § 42-17106).
-7- Ordinance S-
Page 144
SECTION 5. The City Council may authorize appropriation increases, if
funds are available, for purpose of expenditures that are exempt from the limitation
provided in Article IX, Section 20, Constitution of Arizona.
SECTION 6. Money from any fund may be used for any of these
purposes set forth in Section 1, except money specifically restricted by State law or by
City Charter or City ordinances and resolutions.
PASSED by the Council of the City of Phoenix on this 14th day of
June, 2023.
_________________________________________
MAYOR
ATTEST:
, City Clerk
APPROVED AS TO FORM:
, Acting City Attorney
REVIEWED BY:
, City Manager
-8- Ordinance S-
Page 145
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Item text
In compliance with requirements of the City Charter and Code and State statutes, this
item requests to adopt an ordinance (Attachment A) adopting the final Capital Funds
Budget for the City of Phoenix for the fiscal year 2023-24.
Summary
This adopts the final 2023-24 Capital Funds Budget for the fiscal year beginning July
1, 2023, and ending June 30, 2024. This capital funds appropriation will be funded by
property tax and revenue supported bond proceeds, federal, state and other
participation funds, passenger facility charges, customer facility charges, participation
by other governmental entities in certain projects, development impact fees, capital
grants, capital reserves, solid waste remediation funds and other capital funding
sources.
Concurrence/Previous Council Action
The final Capital Funds Budget ordinance reflects actions taken by Council at the May
31, 2023, Formal meeting to adopt the tentative budget ordinances and is consistent
with the Five-Year Capital Improvement Program resolution approved by Council at the
May 31, 2023, Formal meeting.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Budget and Research
Department.
Page 146
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE
FINAL, ADOPTED ORDINANCE
ORDINANCE S-#####
AN ORDINANCE ADOPTING THE FINAL
CAPITAL FUNDS BUDGET FOR THE CITY
OF PHOENIX FOR THE FISCAL YEAR
BEGINNING JULY 1, 2023, AND ENDING
JUNE 30, 2024; DECLARING THAT SUCH
SHALL CONSTITUTE THE CAPITAL FUNDS
BUDGET FOR THE CITY OF PHOENIX FOR
SUCH FISCAL YEAR.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX as
follows:
SECTION 1. The schedule set forth as Section 2 below is hereby adopted as the
final 2023-24 Capital Funds Budget for capital improvements to be made from authorized
property tax and revenue supported bond proceeds, nonprofit corporation bond financing, federal
and state participation funds, passenger facility charges, customer facility charges, participation
by other governmental entities in certain projects, development impact fees, capital grants,
capital reserves, solid waste remediation funds and other capital funding sources, for the year
beginning July 1, 2023 and ending June 30, 2024.
SECTION 2. This Council has determined and adopted the following estimates of
proposed Capital expenditure improvements for the various purposes therein named for the
fiscal year beginning July 1, 2023, and ending June 30, 2024.
-1- S-#####
Page 147
Appropriation
Amount
Purpose 2023-24
ARTS AND CULTURAL FACILITIES
2001 General Obligation Bonds $902,484
AVIATION
Aviation Bonds, Capital Grants, Passenger Facility Charges $959,958,507
FACILITIES MANAGEMENT
Capital Grants, Other Bonds, Other Capital $21,026,254
FINANCE
Other Bonds $1,030,894
FIRE PROTECTION
Impact Fees, Other Bonds $32,669,354
HOUSING
Capital Grants $13,164,881
HUMAN SERVICES
2006 General Obligation Bonds $600,000
INFORMATION TECHNOLOGY
Other Bonds $8,137,175
LIBRARIES
Impact Fees $5,295,100
NON-DEPARTMENTAL CAPITAL
Aviation Bonds, Capital Grants, Customer Facility Charges, $631,406,841
Federal, State and Other Participation, Other Bonds,
Passenger Facility Charges, Wastewater Bonds
-2- S-#####
Page 148
Appropriation
Amount
Purpose 2023-24
PARKS, RECREATION & MOUNTAIN PRESERVES
Capital Grants, Capital Reserves, Impact Fees $26,723,063
PHOENIX CONVENTION CENTER
Other Bonds $36,770,000
POLICE PROTECTION
Capital Reserves, Impact Fees $17,759,000
PUBLIC ART PROGRAM
Aviation Bonds, Other Bonds, Solid Waste Bonds, Water $5,243,714
Bonds
PUBLIC TRANSIT
Capital Grants $257,006
REGIONAL WIRELESS COOPERATIVE
Other Cities' Share in Joint Ventures $6,001,000
SOLID WASTE DISPOSAL
Capital Grants, Capital Reserves, Solid Waste Bonds, Solid $23,761,418
Waste Remediation
STREET TRANSPORTATION & DRAINAGE
Capital Reserves, Federal, State and Other Participation, $163,658,749
Impact Fees
WASTEWATER
Capital Grants, Impact Fees, Other Cities' Share in Joint $246,886,868
Ventures, Wastewater Bonds
-3- S-#####
Page 149
Appropriation
Amount
Purpose 2023-24
WATER
Capital Grants, Impact Fees, Other Cities' Share in Joint $434,663,311
Ventures, Water Bonds
TOTAL $2,635,915,619
SECTION 3. Upon the approval of the City Manager, funds may be transferred
within purposes set forth in Section 2.
SECTION 4. The City Council may authorize appropriation increases, if funds
are available, for purpose of expenditures that are exempt from the limitation provided in Article
IX, Section 20, Constitution of Arizona.
-4- S-#####
Page 150
PASSED by the Council of the City of Phoenix this 14th day of June, 2023.
MAYOR
ATTEST:
City Clerk
APPROVED AS TO FORM:
Acting City Attorney
REVIEWED BY:
City Manager
-5- S-#####
Page 151
Report
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Item text
49814)
In compliance with requirements of the City Charter and Code and State statutes, this
item requests to adopt an ordinance (Attachment A) adopting the final reappropriation
budget for items of expenditure previously adopted as part of the 2022-23 fiscal year
operating and capital fund budgets of the City of Phoenix but remaining as
unexpended funds as of June 30, 2023.
Concurrence/Previous Council Action
The reappropriated funds budget ordinance reflects the action taken at the May 31,
2023 Formal meeting to adopt the tentative 2023-24 reappropriated funds budget
ordinance.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Budget and Research
Department.
Page 152
Attachment A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE S-
AN ORDINANCE ADOPTING THE FINAL
REAPPROPRIATION BUDGET FOR ITEMS OF
EXPENDITURE PREVIOUSLY ADOPTED AS PART OF
THE 2022-2023 FISCAL YEAR OPERATING AND CAPITAL
FUND BUDGETS OF THE CITY OF PHOENIX BUT
REMAINING AS UNEXPENDED FUNDS AS OF
JUNE 30, 2023.
_____________
WHEREAS, the City of Phoenix adopts, pursuant to state law, an annual
budget consisting of operating funds and capital funds for expenditure in each fiscal
year, and did so for the fiscal year 2022-2023; and
WHEREAS, the requirements of planning and contracting for the
acquisition of goods and services requires in many instances that the contracts for such
goods and services cannot be immediately executed; and
WHEREAS, there remains from said items budgeted for the fiscal year
2022-2023 substantial amounts represented by executed but unfulfilled contracts; and
-1- Ordinance S-
Page 153
WHEREAS, the City Charter directs that amounts may be expended by
the City only for goods and services actually received, and may not be expended in
advance of the acquisition of such goods and services; and
WHEREAS, State Budget Law, A.R.S. § 42-17106, and as interpreted by
the Attorney General, demands that no expenditures be made for a purpose not
included in the budget, and no expenditure be made for any debt, obligation or liability
incurred or created in any fiscal year in excess of the amount specified for each purpose
in the budget for such fiscal year as finally adopted; and
WHEREAS, it has become necessary to adopt a reappropriation and
supplemental budget for sums to be expended in the fiscal year 2023-2024 from funds
budgeted for the fiscal year 2022-2023 but remaining unexpended as of the close of the
fiscal year on June 30, 2023.
NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY
OF PHOENIX as follows:
SECTION 1. This Council has determined and adopted the following
estimates of proposed capital and operating fund expenditures as hereinafter set forth
presenting a reappropriation of items previously budgeted for the fiscal year 2022-2023
but remaining unexpended at the close of said fiscal year, and representing amounts
encumbered by means of outstanding contracts as of the close of said fiscal year. That
said amounts and the purposes therefore are set forth in the schedule below as follows:
-2- Ordinance S-
Page 154
2023-2024 REAPPROPRIATED FUNDS
Fund Amount
OPERATING FUNDS:
General Funds
General Government $27,043,000
Criminal Justice 4,242,000
Public Safety 70,211,000
Transportation 4,754,000
Environmental Services 32,233,000
Community Development 6,926,000
Community Enrichment 7,224,000
Capital Improvements 30,969,000
Total General Funds $183,602,000
Parks and Recreation Funds
Parks and Recreation Operations and Maintenance, and $22,472,000
Capital Improvements.
Library Funds
Library Operations and Maintenance, and Capital $6,958,000
Improvements.
Cable Communication Funds
Cable Communication Operations and Maintenance. $458,000
Arizona Highway User Revenue Funds
Street Maintenance, Major Street Improvements, Traffic $109,091,000
Improvements and Other Street Improvements.
-3- Ordinance S-
Page 155
Fund Amount
Aviation Funds
Aviation Operations and Maintenance, and Capital $117,198,000
Improvements.
Capital Construction Funds
Capital Improvements in Street Transportation and $5,164,000
Drainage.
City Improvement Operating Funds
Debt Service Related Costs associated with City $247,000
Improvement.
Community Reinvestment Funds
Community Reinvestment Program. $5,543,000
Court Award Funds
Criminal Justice Program. $3,728,000
Development Services Funds
Development Services Operations and Maintenance, and
Capital Improvements. $17,736,000
Federal Community Development Funds
Community Development Program. $9,702,000
Federal Operating Trust Funds
Federal and State Grants. $79,092,000
-4- Ordinance S-
Page 156
Fund Amount
Federal Transit Funds
Federal Transit Grant Program. $41,953,000
Golf Course Funds
Golf Course Operations and Maintenance, and Capital $1,370,000
Improvements.
HOPE VI Federal Grant Funds
HOPE VI Program. $3,778,000
Human Services Federal Trust Funds
Human Services Program. $32,769,000
Neighborhood Protection Funds
Eligible Police, Fire and Blockwatch Operations and $5,694,000
Maintenance Expenditures Funded with Privilege License
and Excise Taxes in accordance with Ordinance G-3696.
Other Restricted Funds
Other Restricted Funds Operations and Maintenance, and $45,526,000
Capital Improvements.
Parks and Preserves Funds
Parks and Preserves Operations and Maintenance, and $39,851,000
Capital Improvement Expenditures Funded with Privilege
License and Excise Taxes in accordance with the Phoenix
Parks and Preserves initiative approved by the Phoenix
voters in a ballot measure on May 20, 2008.
-5- Ordinance S-
Page 157
Fund Amount
Phoenix Convention Center Funds
Phoenix Convention Center Operations and Maintenance, $15,050,000
and Capital Improvements.
Public Housing Funds
Public Housing Operations and Maintenance, and Capital $30,001,000
Improvements.
Public Safety Enhancement Funds
Police, Fire, and Emergency Management Operations and $35,000
Maintenance Expenditures Funded with Privilege License
and Excise Taxes in accordance with Ordinance S-31877.
Public Safety Expansion Funds
Police and Fire Personnel and Service Expansion Funded $2,465,000
with Privilege License and Excise Taxes in accordance
with Ordinance G-4987.
Regional Transit Authority Funds
Regional Transit Operations and Maintenance, and $18,307,000
Capital Improvements.
Regional Wireless Cooperative Funds
Regional Wireless Cooperative Operations and $1,903,000
Maintenance, and Capital Improvements.
Secondary Property Tax Funds
Debt Service on and Early Redemption of Outstanding $933,000
Bonds and Long-Term Obligations.
-6- Ordinance S-
Page 158
Fund Amount
Solid Waste Funds
Solid Waste Operations and Maintenance, and Capital $60,787,000
Improvements.
Sports Facilities Funds
Sports Facilities Operations and Maintenance, and Capital $4,554,000
Improvements.
Transportation 2050 Funds
Transit and Streets Operations and Maintenance, and $219,456,000
Capital Improvement Expenditures Funded with Privilege
License and Excise Taxes in accordance with Ordinance
G-6051.
Wastewater System and Multi-City Wastewater Funds
Wastewater System Operations and Maintenance, and $116,093,000
Capital Improvements.
Water Funds
Water System Operations and Maintenance, and Capital $203,367,000
Improvements.
CAPITAL PROJECTS FUNDS:
1988 Parks, Recreation, Facilities, Library Bonds Funds $1,763,000
2001 Educational, Youth and Cultural Facilities Bonds $15,000
Funds
2001 Neighborhood Protection & Senior Center Bond $12,000
Funds
2006 Affordable Housing & Neighborhood Bond Funds $35,000
-7- Ordinance S-
Page 159
Fund Amount
2006 Police and Fire Protection Bond Funds $32,000
Aviation Capital Funds $121,495,000
Capital Reserve Funds $19,926,000
City Improvement Capital Funds $126,946,000
Civic Plaza Building Corporation Funds $4,167,000
Development Impact Fee Funds $31,250,000
Multi-City Wastewater Capital Funds $82,055,000
Public Housing Capital Funds $13,732,000
Solid Waste Capital Funds $26,021,000
Streets Capital Funds $46,895,000
Wastewater Capital Funds $80,767,000
Water Capital Funds $277,412,000
TOTAL $2,237,406,000
SECTION 2. In case of an emergency, the City Council may authorize the
transfer of funds between the purposes set forth in Section 1 above if the funds are
available and the transfer does not conflict with the limitations provided by law under
A.R.S. § 42-17106.
SECTION 3. Money from any fund may be used for any of these
-8- Ordinance S-
Page 160
purposes set forth hereinabove, except money specifically restricted by state law or by
City Charter or City ordinances and resolutions.
PASSED by the Council of the City of Phoenix this 14th day of June 2023.
_________________________________________
MAYOR
ATTEST:
, City Clerk
APPROVED AS TO FORM:
, Acting City Attorney
REVIEWED BY:
City Manager
-9- Ordinance S-
Page 161
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Item text
Funds (Ordinance S-49812)
An ordinance (Attachment A) amending Ordinance S-48719 adopting the 2022-23
Annual Budget to authorize reallocating appropriations among lawfully available
appropriations to ensure the continued operation of the City of Phoenix in the payment
of necessary expenses.
Summary
This legally required amendment to the 2022-23 Operating Budget will allow the City to
close out the current fiscal year's budgetary accounts and proceed with the annual
independent audit. This is a standard end-of-year process required to close the books.
State law precludes any expenditure not included in the budget even if additional funds
become available. This means all expenditures require an appropriation. An
appropriation is the formal recognition in the City's official accounting records that the
transfer spending authority between line items in the adopted budget. This does not
represent an actual transfer of funds, but rather, only transfers of spending authority
between specific areas. As a result, the total bottom line budget amount for 2022-23
does not change.
To make sure all planned expenditures have appropriate spending authority, each year
the Budget and Research Department brings to the City Council a request to amend
the original budget amounts between specific areas at the end of each fiscal year. This
is a normal part of the annual budget close-out process. Variances between estimated
and actual expenditures that trigger the need to do these reallocated appropriations
are usually caused by timing differences, such as expenditures originally planned for
the early part of the 2023-24 fiscal year that actually occurred during the 2022-23 fiscal
year. These timing variances can be quite large, especially when dealing with
construction contracts. Allowing for these timing differences in our request for year-end
budget amendments allows for bid awards and payments to vendors to proceed.
Page 162
The amendments to the 2022-23 Operating Budget require City Council approval to
move spending authority from areas where excess authority is available to other areas
where insufficient authority was originally provided due to normal changes during the
year.
Decreases in 2022-23 appropriation authority are requested in the following:
· Federal and State Grant Funds due to the carryover of various grant awards to
2023-24, including Coronavirus State and Local Fiscal Recovery Funds (SLFRF)
projects that are still in process.
Increases in 2022-23 appropriation authority are requested in the following:
· City Improvement Funds due to actual interest costs exceeding budgeted interest
costs for Transportation 2050 revolver loan.
· Golf Course Funds as a result of increased usage of City golf courses, which
increased operating and maintenance costs.
· Human Services Grant Funds for additional Emergency Rental Assistance (ERA)
and other grant award receipts and the reallocation of ERA funds previously
budgeted in Federal and State Grants.
· Neighborhood Protection Funds due to a significant increase in Police overtime
costs compared to prior years.
· Other Restricted Funds as a result of payments to the Public Safety Personnel
Retirement System. These payments, which are funded by Proposition 207
revenues, are part of the Council-approved pension funding policy.
· Public Safety Expansion Funds due to a significant increase in Police overtime
costs compared to prior years.
· Regional Wireless Cooperative Funds as a result of less credits received because
of an adjustment to operating and maintenance charges.
· Secondary Property Tax Funds for defeasance of outstanding General Obligation
Bond debt, consistent with financial planning for the 2023 General Obligation Bond
program.
· Water Funds due to significant price inflation on the cost of chemicals required for
water treatment.
· The following fund to provide for minor year-end variances: Cable Communications.
These are balancing measures with a net impact of $0. The total appropriation remains
unchanged.
Page 163
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Budget and Research
Department.
Page 164
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE S-
AN ORDINANCE AMENDING ORDINANCE NO. S-48719
DETERMINING AND ADOPTING ESTIMATES AND
PROPOSED EXPENDITURES BY THE CITY OF PHOENIX
FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND
ENDING JUNE 30, 2023, BY REALLOCATING CERTAIN
EXPENDITURES AND APPROPRIATIONS.
______________
WHEREAS, during the fiscal year 2022-2023, the resources in certain
funds will be more than originally anticipated in the 2022-2023 budget, and
WHEREAS, further reallocations of certain expenditures from available
funds are required to ensure the continuing operation of the City of Phoenix and the
payment of necessary expenses;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY
OF PHOENIX as follows:
SECTION 1: That pursuant to the provisions of Section 4 and Section 6 of
Ordinance No. S-48719 the City Manager is hereby authorized and empowered to
allocate, and there is hereby appropriated and authorized to be expended, from other
lawfully available funds of the City of Phoenix, the following sums to be included in the
appropriations of the following listed funds by increasing or decreasing the amount
-1- Ordinance S-
Page 165
previously appropriated from said funds as follows:
(a) Reallocating and increasing the appropriation for Cable
Communications Funds from $3,420,274 to $3,770,274;
(b) Reallocating and increasing the appropriation for City Improvement
Funds from $70,113,585 to $73,563,585;
(c) Reallocating and decreasing the appropriation for Federal
Operating Trust Funds from $387,030,508 to $266,584,508;
(d) Reallocating and increasing the appropriation for Golf Course
Funds from $9,074,020 to $10,800,020;
(e) Reallocating and increasing the appropriation for Human Services
Federal Trust Funds from $76,011,213 to $123,361,213;
(f) Reallocating and increasing the appropriation for Neighborhood
Protection Funds from $51,591,250 to $58,691,250;
(g) Reallocating and increasing the appropriation for Other Restricted
Funds from $73,258,075 to $90,998,075;
(h) Reallocating and increasing the appropriation for Public Safety
Expansion Funds from $106,663,681 to $115,983,681;
(i) Reallocating and increasing the appropriation for Regional Wireless
Cooperative Funds from $5,790,783 to $6,350,783;
(j) Reallocating and increasing the appropriation for Secondary
Property Tax Funds from $196,061,471 to $208,911,471;
(k) Reallocating and increasing the appropriation for Water Funds from
$579,360,081 to $599,360,081;
-2- Ordinance S-
Page 166
(l) Leaving the total appropriation adopted for 2022-2023 unchanged
at $5,977,841,025.
PASSED by the Council of the City of Phoenix this 14th day of June 2023.
_________________________________________
MAYOR
ATTEST:
, City Clerk
APPROVED AS TO FORM:
, Acting City Attorney
REVIEWED BY:
, City Manager
-3- Ordinance S-
Page 167
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(Ordinance S-49903)
Request City Council authorization to de-annex and decrease the corporate limits of
the City of Phoenix, Maricopa County, State of Arizona, pursuant to the provisions of
Arizona Revised Statutes, Title 9, Chapter 4, Article 7 (Section 9-471.03), by de-
annexing a certain tract of land within the present corporate limits of the City of
Phoenix, contingent upon that same tract of land being received by Maricopa County
and declaring as County right-of-way, and the approval by the Maricopa County Board
of Supervisors.
Summary
Maricopa County Department of Transportation is requiring dedication of right-of-way
and roadway improvements for development along 67th Avenue. The City of Phoenix
Street Transportation Department has requested the City of Phoenix de-annex a
certain portion of right-of-way currently located within the limits of the City of Phoenix
in connection with the Maricopa County Department of Transportation's requirement.
Location
The proposed de-annexation area includes 22 feet along the western side of 67th
Avenue and Broadway Road adjacent to the proposed development along the west
side of 67th Avenue. Also the intersection of 67th Avenue and Broadway Road to
include the signal maintained by Maricopa County Department of Transportation.
(Attachment A). The de-annexation area is approximately 0.287 acres (0.0004 sq.
mi.), decreasing the area of the City of Phoenix by approximately 0.287 acres.
Council District: 7
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.
Page 168
Attachment A
Page 169
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Maricopa County Department of Transportation for the Widening of Southern
Avenue between 51st to 37th Avenue (Ordinance S-49810)
Request to authorize the City Manager, or his designee, to sell a strip of City-owned
land, along South 43rd Avenue, to the Maricopa County Department of Transportation
for the widening of Southern Avenue from 51st to 37th Avenue. Further request to
authorize the City Treasurer to accept all funds related to this item.
Summary
Maricopa County Department of Transportation (MCDOT) is seeking to acquire an
approximate 15-foot strip of City-owned land along South 43rd Avenue for right-of-way
purposes for the widening of Southern Avenue from 51st to 37th Avenue. The County
project will include additional travel lanes and several improvements with safety
features for the public.
The 15-foot strip of land, located along east side of the 43rd Avenue roadway, is
approximately 5,882 square feet and is part of an 18.7-acre site used for retention
purposes by the Street Transportation Department. The property was originally
conveyed to the City by the Flood Control District of Maricopa County for the 43rd
Avenue Basin through Intergovernmental Agreement FCD2000A021B. The disposition
to MCDOT for their roadway project has no negative impact on the City-owned
property and retention.
Financial Impact
Revenue will be reflective of the market value of the property rights sold to Maricopa
County.
Location
Along 43rd Avenue, south of Southern Avenue, within Maricopa County Assessor
parcel number 105-89-939.
Council District: 7
Page 170
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation and Finance departments.
Page 171
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Item text
(Ordinance S-49825)
Request to authorize the City Manager, or his designee, to purchase various property
and casualty insurance policies on behalf of the City from July 2023 through June
2024. Further request authorization for the City Controller to disburse funds, not to
exceed $23,708,000.
Summary
Competitive quotes are sought from all viable commercial insurance markets to assure
the best coverage and cost available. The total estimated cost for all insurance is
approximately $23,708,000 for Fiscal Year 2023-24, up from $18,667,867 in the
current year. The increase of $5,040,133 is due to: (1) high demand for property and
excess liability insurance coverages and a reduced supply of capacity in the
commercial insurance market throughout the country; (2) the City experienced a large
property loss over the last 10 years that exceeded $10 million; (3) the City experienced
its first loss that pierced the excess liability insurance; (4) claims are increasing in
frequency and severity throughout the country; (5) insurers are hesitant to underwrite
public entity insurance programs; and (6) ransomware and other cyber attacks globally
are driving unprecedented increases in the cyber liability market.
Citywide insurance policies are purchased from the Risk Management Self-Insurance
Fund or the Workers' Compensation Self-Insurance Fund and are then allocated to
each department's budget. Funds for special policies purchased are available from
those departments' budgets. The insurance quote process is ongoing, and staff will
continue to gather bids through mid-June. The amount requested is based on
estimated rate increases as advised by the City's contracted insurance broker, Marsh
USA, Inc. Depending on final quotes, staff may need to return to Council for a
retroactive increase in spending authority.
Insurance Policy Overview
Blanket Property and Boiler and Machinery Insurance
· Department: Citywide
· Estimated Cost: $9,726,000
Page 172
Excess Liability Insurance (Multiple Layers)
· Department: Citywide
· Estimated Cost: $9,448,000
Excess Workers' Compensation
· Department: Citywide
· Estimated Cost: $406,000
Network Security and Cyber
· Department: Citywide
· Estimated Cost: $2,630,000
Police Aircraft Liability and Hull Insurance
· Department: Police
· Estimated Cost: $205,000
Aviation Airport Liability Insurance
· Department: Aviation
· Estimated Cost: $804,000
Miscellaneous Property and Casualty Insurance
· Department: Citywide
· Estimated Cost: $489,000
Financial Impact
The amount will not exceed $23,708,000, comprised of funds from the Risk
Management Self-Insurance Fund, and are included in the Fiscal Year 2023-24
budget.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 173
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Item text
from 7th to 24th Streets (Ordinance S-49816)
Request to authorize the City Manager, or his designee, to acquire all real property
and related property interests required by donation, purchase within the City's
appraised value, or by the power of eminent domain for roadway improvements along
East Van Buren Street from 7th to 24th streets. Further request to authorize dedication
of land with roadway and/or public improvements to public use for right-of-way
purposes via a separate recording instrument. Additionally, request to authorize the
City Controller to disburse all funds related to this item.
Summary
Acquisition of real property is required to accommodate roadway improvements along
East Van Buren Street from 7th to 24th streets. Improvements will include traffic signal
upgrades, medians, landscape, and Americans with Disabilities Act compliant
sidewalks and ramps.
The parcels affected by this project are identified in Attachment A.
Financial Impact
Funding is available in the Street Transportation Department's Capital Improvement
Program budget.
Location
Along East Van Buren Street from 7th to 24th streets
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation and Finance departments.
Page 174
ATTACHMENT A
Property Identification
Roadway Improvements Along Van Buren Street from 7th to 24th Streets
The following improved and/or unimproved parcels affected by acquisition and included in this
request are identified by the Maricopa County Assessor’s parcel number (APN) and the address or
location.
APN Address / Location
115-01-001A 2221 E. Van Buren St.
115-01-004A 2211 E. Van Buren St.
115-01-006A 2205 E. Van Buren St.
115-01-008A 2201 E. Van Buren St.
115-02-083A 2145 E. Van Buren St.
115-02-101 2001 E. Van Buren St.
115-03-001A 1875 E. Van Buren St.
115-03-007B 1937 E. Van Buren St.
115-03-008A 1925 E. Van Buren St.
115-03-010B 1918 E. Monroe
115-03-010C 1917 E. Van Buren St.
115-03-011 1913 E. Van Buren St.
115-03-012G 1911 E. Van Buren St.
115-03-100 1801 E. Van Buren St.
115-04-023 1725 E. Van Buren St.
115-04-025A 1717 E. Van Buren St.
115-04-153 1705 E. Van Buren St.
116-01-002 2246 E. Van Buren St.
116-02-039C 2350 E. Van Buren St.
116-02-039E 330 N. 24th St.
116-10-001A 1934 E. Van Buren St.
116-10-007A 1930 E. Van Buren St.
116-10-009 1922 E. Van Buren St.
116-10-010A 1916 E. Van Buren St.
116-10-013A 1906 E. Van Buren St.
116-17-011 1626 E. Van Buren St.
116-17-012 1630 E. Van Buren St.
116-17-014A 1634 E. Van Buren St.
116-17-015 1642 E. Van Buren St.
116-17-016 1646 E. Van Buren St.
116-17-031 1702 E Van Buren St.
116-17-032 1706 E. Van Buren St.
116-17-034A 1716 E. Van Buren St.
116-17-035 1718 E. Van Buren St.
116-17-050A 1726 E. Van Buren St.
116-17-132A 1620 E. Van Buren St.
116-17-156B 300 N. 18th St.
Page 175
APN Address / Location
116-18-024 1514 E. Van Buren St.
116-18-025 1510 E. Van Buren St.
116-18-026 1506 E. Van Buren St.
116-18-027 1502 E. Van Buren St.
116-18-056 1476 E. Van Buren St.
116-18-086 1402 E. Van Buren St.
116-18-087 1410 E. Van Buren St.
116-18-088 1418 E. Van Buren St.
116-18-089 1430 E. Van Buren St.
116-18-090 1432 E. Van Buren St.
116-18-091 1436 E. Van Buren St.
116-18-092A 1442 E. Van Buren St.
116-18-093 1450 E. Van Buren St.
116-18-094 1458 E. Van Buren St.
116-25-007 310 N. 14th St.
116-25-008A 1374 E. Van Buren St.
116-25-036A 1326 E. Van Buren St.
116-25-060 302 N. 13th Pl.
116-25-077 1210 E. Van Buren St.
116-25-078 1202 E. Van Buren St.
116-25-079 1200 E. Van Buren St.
116-25-080 1170 E. Van Buren St.
116-25-081 1170 E. Van Buren St.
116-25-082 1162 E. Van Buren St.
116-25-116A 1222 E. Van Buren St.
116-25-171A 1334 E. Van Buren St.
116-25-172 1340 E. Van Buren St.
116-25-173A 1364 E. Van Buren St.
116-25-173B 1342 E. Van Buren St.
116-26-006 1130 E. Van Buren St.
116-26-015 1122 E. Van Buren St.
116-26-129 1134 E. Van Buren St.
116-34-253A 901 E. Van Buren St.
116-42-018A 959 E. Van Buren St.
116-42-018B 965 E. Van Buren St.
116-42-019 949 E. Van Buren St.
116-43-006A 1121 E. Van Buren St.
116-43-007B 1125 E. Van Buren St.
116-43-010A 1137 E. Van Buren St.
116-43-011A 1153 E. Van Buren St.
116-45-001A 1349 E. Van Buren St.
116-45-003 1337 E. Van Buren St.
116-45-004A 1333 E. Van Buren St.
116-45-006A 1321 E. Van Buren St.
116-45-029 1229 E. Van Buren St.
116-46-011A 1505 E. Van Buren St.
116-46-028A 1441 E. Van Buren St.
116-46-030 1437 E. Van Buren St.
Page 176
APN Address / Location
116-46-031A 1433 E. Van Buren St.
116-46-038C 1401 E. Van Buren St.
116-57-016 1102 E. Van Buren St.
116-57-017 1112 E. Van Buren St.
116-57-019 1108 E. Van Buren St.
116-57-025 966 E. Van Buren St.
116-57-026 962 E. Van Buren St.
116-57-027 968 E. Van Buren St.
116-57-029 938 E. Van Buren St.
116-57-030 1010 E. Van Buren St.
116-57-031 1020 E. Van Buren St.
Page 177
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between 25th and 26th Streets (Ordinance S-49817)
Request to authorize the City Manager, or his designee, to acquire a sign easement by
donation, purchase within the City's appraised value, or by the power of eminent
domain for roadway safety on Glenrosa Avenue between 25th and 26th streets.
Additionally, request to authorize the City Controller to disburse all funds related to this
item.
Summary
Acquisition of a sign easement is required for the installation of a dip warning sign to
enhance roadway safety on Glenrosa Avenue between 25th and 26th streets. The
parcel affected by this easement and included in this request is identified by Maricopa
County Assessor's parcel number 163-06-005 located at 2523 E. Glenrosa Ave.
Financial Impact
Funding is available in the Street Transportation Department's Capital Improvement
Program budget.
Location
Glenrosa Avenue between 25th and 26th streets
Council District: 6
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation and Finance departments.
Page 178
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Avenue between Mohave and Pima Streets (Ordinance S-49832)
Request to authorize the City Manager, or his designee, to acquire real property and
related property interests required by donation, purchase within the City's appraised
value, or by the power of eminent domain for roadway improvements along South 28th
Avenue between Mohave and Pima streets. Further request authorization to dedicate
land with roadway and/or public improvements to public use for right-of-way purposes
via separate recording instrument. Additionally request to authorize the City Controller
to disburse all funds related to this item.
Summary
Acquisition of real property is required for the construction of roadway improvements
along South 28th Avenue between Mohave and Pima streets to enhance roadway and
sidewalk conditions for pedestrians, bicyclists, and vehicular traffic. Improvements
include Americans with Disabilities Act compliant sidewalks, street lighting, curbs and
gutters.
The parcel affected by this project and included in this request is identified by
Maricopa County Assessor's parcel number 105-20-049, located at 1701 S. 28th Ave.
Financial Impact
Funding is available in the Street Transportation Department's Capital Improvement
Program budget.
Location
Along South 28th Avenue between Mohave and Pima streets.
Council District: 7
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation and Finance departments.
Page 179
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Request for the City Council to accept easements for water purposes; further ordering
the ordinance recorded.
Summary
Accepting the property interests below meets the Planning and Development
Department's Single Instrument Dedication Process requirement prior to releasing any
permits to applicants.
Easement (a)
Applicant: PHX Buckeye Partners, LLC; HP Buckeye, LLC, its successor and assigns
Purpose: Water
Location: 3836 W. Buckeye Road
File: FN 230063
Council District: 7
Easement (b)
Applicant: CH DOF I-JLB MF Phoenix Runway, L.L.C., its successor and assigns
Purpose: Water
Location: 1000 N. 44th St.
File: FN 230020
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development and Finance departments.
Page 180
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S-49841)
Request for the City Council to accept and dedicate easements for public utility
purposes; further ordering the ordinance recorded.
Summary
Accepting the property interests below meets the Planning and Development
Department's Single Instrument Dedication Process requirement prior to releasing any
permits to applicants.
Easement (a)
Applicant: Mitchell and Kayla Wolfe Family Trust, its successor and assigns
Purpose: Public Utility
Location: 1609 E. Palo Verde Drive and 5811 S. 16th St.
File: FN 230030
Council District: 6
Easement (b)
Applicant: Yun Jin Kim, its successor and assigns
Purpose: Public Utility
Location: 2542 N. 28th Place
File: FN 230034
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development and Finance departments.
Page 181
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Amendment (Ordinance S-49845)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 154557 with Language Line Services, Inc., to extend the contract term.
Further request to authorize the City Controller to disburse all funds related to this
item. The additional expenditures will not exceed $250,000.
Summary
This contract will provide City departments access to certified interpreters and/or
translators. The as-needed services that are provided include in-person interpretation
services, telephone interpretation services, and document translation services.
Interpretation and translation services are needed to allow the public the ability to
communicate in more than 70 languages with public safety personnel during
emergency and non-emergency scenarios. The extension will allow additional time for
completion of a full procurement process.
Contract Term
Upon approval the contract will be extended through June 1, 2024, with an option to
extend through June 1, 2025.
Financial Impact
Upon approval of $250,000 in additional funds, the revised aggregate value of the
contract will not exceed $1,000,000. Funds are available in the various department
budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
· Foreign Language Interpretation and Translation Services 154557 (Ordinance S-
47614) on June 2, 2021;
· Foreign Language Interpretation and Translation Services 154557 (Ordinance S-
48749) on June 15, 2022.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 182
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(Ordinance S-49839)
Request to authorize the City Manager, or his designee, to enter into contracts with
ICM Document Solutions and Spectrum Document Scanning, LLC to provide
document scanning services to various departments throughout the City. Further
request to authorize the City Controller to disburse all funds related to this item. The
total value of the contracts will not exceed $157,500.
Summary
These contracts will provide qualified contractors who will provide document scanning
services on an as-needed basis. The City of Phoenix has imaging needs that include
imaging services for a large variety of source documents and records in a variety of
conditions, sizes and formats. The services provided will include imaging project
consultation including development of a job plan, secure transportation of source
materials, preparation and imaging of source materials, and indexing of imaged data.
These contracts will increase operational efficiency through constant innovation that
positively impact customer service delivery.
This item has been reviewed and approved by the Information Technology Services
Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of
Phoenix Administrative Regulation 3.10.
Four vendors submitted proposals deemed responsive and responsible. An evaluation
committee of City staff evaluated those offers based on the following criteria with a
maximum possible point total of 1,000:
· Company History, Experience, and Qualifications (0-200 points)
· Method of Approach (0-350 points)
· Capacity (0-300 points)
· Pricing (0-150 points)
Page 183
After reaching consensus, the evaluation committee recommends award to the
following vendors:
· ICM Document Solutions (653.59 points)
· Spectrum Document Scanning, LLC (787.50 points)
Contract Term
The contracts will begin on or about July 1, 2023, for a five-year term with no options
to extend.
Financial Impact
The aggregate contracts value will not exceed $157,500. Funding is available in the
various departments' budgets.
Responsible Department
This item is submitted by City Manager Jeffery Barton and the Finance Department.
Page 184
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S-49893)
Request to authorize the City Manager, or his designee, to allow additional
expenditures under Contracts 149806 with Elontec, LLC; 149807 with Tucson
Business Interiors, Inc.; 149809 with Tab Office Resources, LLC; 149810 with Vari
Sales Corporation; 149811 with Hertz Furniture Systems, LLC; 149812 with
Goodmans Interior Structures; 149815 with Educational Furnishings of Arizona, LLC,
dba Arizona Furnishings; 149816 with Office Depot, Inc.; 149817 with Lakeshore
Learning Materials, LLC; 149818 with The Manning Group, LLC; 149819 with Arconas
Corporation; 149820 with Workrite Ergonomics, LLC; 149821 with Kaplan Early
Learning Company; 149822 with Interior Solutions of Arizona, LLC; 149823 with
Corporate Interior Systems, Inc.; 149824 with Staples Contract & Commercial, LLC;
149825 with Wist Supply & Equipment Co.; and 149826 with Atmosphere Commercial
Interiors, LLC, for the purchase of furniture products and services Citywide. Further
request to authorize the City Controller to disburse all funds related to this item. The
additional expenditures will not exceed $8,285,000.
Summary
These contracts will provide Citywide departments the ability to replace furniture that
has surpassed its end of life or is beyond repair and broken or damaged furniture used
by the public and employees. Departments also purchase ergonomic furniture to
create a safer employee workplace and to comply with the Americans with Disabilities
Act.
The services offered on the furniture contracts are used to reconfigure and optimize
existing workspaces to promote collaboration, improve customer service,
accommodate staff augmentation and increase productivity. Furniture products are
reused to replace existing furniture inventory when possible.
A portion of the additional funds will be used to furnish the recently acquired 100 West
Washington building which will house the future Police headquarters.
Funds will also be used for the Convention Center pre-function furniture replacement
project, a capital outlay initiative aimed at replacing the current pre-function soft
Page 185
seating, benches, tables, and lounge-style chairs. This furniture is predominantly
located in the West Atrium, North Lobby, and adjoining pre-function areas across the
campus, serving as comfortable seating options for convention center guests.
Contract Term
The contract term remains unchanged, ending on April 30, 2024.
Financial Impact
Upon approval of $8,285,000 in additional funds, the revised aggregate value of the
contracts will not exceed $20,085,000. Funds are available in various department
budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Furniture, Products and Services Contracts 149806, 149807, 149809, 149810,
149811, 149812, 149815, 149816, 149817, 149818, 149819, 149820, 149821,
149822, 149823, 149824, 149825, 149826 (Ordinance S-45589) on May 1, 2019;
• Furniture, Products and Services Contracts 149806, 149807, 149809, 149810,
149811, 149812, 149815, 149816, 149817, 149818, 149819, 149820, 149821,
149822, 149823, 149824, 149825, 149826 (Ordinance S-47265) on Feb. 3, 2021.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 186
Report
Supporting documents
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Item text
(Ordinance S-49826)
Request to adopt a Pension Funding Policy applicable to City of Phoenix Employee
Retirement System (COPERS) and Public Safety Personnel Retirement System
(PSPRS). A Pension Funding Policy to clearly communicate the City's funding
objectives is a requirement adopted by the State Legislature in 2018 as Arizona
Revised Statutes Section 38-863.01 (Attachment A) to be implemented on an annual
basis by June 30. While the State law only applies to PSPRS, for the fifth year in a row
City staff recommends also adopting a Pension Funding Policy for COPERS as a
transparent sound financial practice.
Summary
The State law requires the City to:
1. Annually adopt a Pension Funding Policy.
2. Formally accept the Employer's share of the assets and liabilities under each
pension system.
3. Post the Policy on the City's website.
For review and discussion purposes, a proposed Pension Funding Policy for both
COPERS and PSPRS can be found in Attachments B and C. A final City Pension
Funding Policy must be adopted and posted on the City's website by July 1 each year.
Over the last several years the Phoenix City Council and voters have taken
responsible actions to ensure the pension systems are financially stable while
maintaining services to the public. Fluctuations in unfunded pension liabilities
(Attachment D) and annual costs (Attachment E) have placed significant budgetary
constraints on the City’s ability to provide employee wage and non-pension benefit
increases, public services and infrastructure maintenance. While currently
manageable, this pressure will continue into the foreseeable future. Further, credit
rating agencies and lenders place strong consideration on the funding plan and
funding levels of the City’s pension systems when determining their view of the overall
financial health of the City.
The Phoenix City Council has requested staff provide various pension funding options,
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which has resulted in the following actions:
1. Adopted a balanced budget based on a 25-year amortization schedule for PSPRS,
which is more aggressive than the 30-year amortization adopted through State Law.
However, the 25-year amortization schedule still allows budgetary capacity to
continue providing quality services and fair compensation for employees.
2. Established a Pension Reserve Fund to stabilize annual PSPRS payments.
3. Advanced $70 million in Wastewater enterprise funds to pay down the COPERS
liability in Fiscal Year 2017-18. Advanced $170 million in Aviation enterprise funds to
pay down the COPERS liability in Fiscal Year 2020-21.
4. Authorized a portion of recreational (non-medical) marijuana tax revenue to directly
pay down the PSPRS pension liability.
These actions are in addition to the COPERS pension reform that the City Council and
voters have implemented since 2013 and the statewide PSPRS pension reform
passed by the voters in 2016.
Results to Date
Implementation of the City Council's direction has resulted in improvements to the
funded position and stabilization of COPERS, including the current funded ratio for
COPERS to 68.65 percent for fiscal year ending 2022, down from 75.70 percent in
fiscal year ending 2021 (Attachment F).
The funded ratio for PSPRS was 42.44 and 45.20 percent for Police and Fire,
respectively, for fiscal year ending 2022 and was 37.22 and 38.05 percent for Police
and Fire, respectively, for fiscal year ending 2021 (Attachment F). This is an
indication that ongoing attention to the funded position of PSPRS and strategies to
increase payments over a sustained period is necessary in conjunction with balancing
the current needs of the community and employees.
In November 2020, voters approved Proposition 207 legalizing the sale of recreational
marijuana in the State of Arizona beginning in January 2021. Towards the end of Fiscal
Year 2020-21, the City of Phoenix started receiving recreational marijuana revenues
from four sources, including:
1. City of Phoenix regular general fund sales tax.
2. Public Safety proportional allocation based on PSPRS membership.
3. Highway User Revenue Fund (HURF) proportional allocation.
4. State-shared sales tax revenue.
As part of the PSPRS Pension Funding Policy for Fiscal Year 2022-23, City Council
Page 188
adopted a policy to annually direct revenues from 1 and 2 above (the general fund
portion of the City’s sales tax of recreational marijuana and the City’s Public Safety
allocation) to paying down PSPRS pension liability. To date, $16.2 million has been
used to pay towards PSPRS, above the Actuarially Determined Contribution (ADC).
Revenues in the current fiscal year from 1 and 2 above are estimated to be
approximately $10.0 million.
In accordance with State law, the City Council must formally accept the assets and
liabilities of the City's pension funds for the City of Phoenix (Attachments G and H)
and must approve Pension Funding Policies (Attachments B and C) by July 1, 2022.
Pension Obligation Bonds (POBs) are bonds issued to pay pension plan liabilities. This
type of bond issuance is very complex and as such, has many critical considerations.
As part of the PSPRS Pension Funding Policy for fiscal year 2023, City Council
adopted a framework establishing parameters around issuing POBs to mitigate risks.
This framework is included as part of the proposed PSPRS Pension Funding Policy for
Fiscal Year 2023-24. The policy establishes a framework only. Additional City Council
authorization would be required for issuance of POBs.
The City has allowed the Deferred Retirement Option Plan (DROP) Tier 1 members
(who entered prior to July 6, 2022) to be eligible to extend their DROP service from 5
to 7 years in accordance with the statutory guidelines when in the best interest of the
City; this will be evaluated annually and, on a case-by-case basis.
While the pension systems are not currently fully funded, the strategy to pay the ADC
and pay down the liability over a set period (18 years remaining for PSPRS and 15
years remaining for COPERS) allows flexibility in improving services to the public while
spreading the liability over a period of time.
Under current actuarial calculations and amortization periods, PSPRS will be 100
percent funded by June 30, 2042 (Attachment I) and COPERS will be 100 percent
funded by June 30, 2039 (Attachment I). Under the leadership of the City Council, the
City can continue to take steps to ensure current funding expectations are achieved on
this schedule, or even reach 100 percent funded within a shorter time frame.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and Chief Financial Officer
Kathleen Gitkin.
Page 189
2/1/22, 9:39 AM Attachment A 38-863.01 - Pension funding policies; employers
38-863.01. Pension funding policies; employers
A. Each governing body of an employer shall annually:
1. Adopt a pension funding policy for the system for employees who were hired before July 1, 2017. The
pension funding policy shall include funding objectives that address at least the following:
(a) How to maintain stability of the governing body's contributions to the system.
(b) How and when the governing body's funding requirements of the system will be met.
(c) Defining the governing body's funded ratio target under the system and the timeline for reaching the targeted
funded ratio.
2. Formally accept the employer's share of the assets and liabilities under the system based on the system's
actuarial valuation report.
B. The governing body shall post the pension funding policy on the governing body's public website and
transmit the pension funding policy to the board.
https://www.azleg.gov/ars/38/00863-01.htm Page 190 1/1
Attachment B
Pension Funding Policy
The intent of this policy is to clearly communicate the Council’s pension funding objectives
and its commitment to our employees and the sound financial management of the City and
to comply with statutory requirements of Arizona Revised Statute §38-863.01.
Several terms are used throughout this policy:
Unfunded Actuarial Accrued Liability (UAAL) – Is the difference between trust assets
and the estimated future cost of pensions earned by employees. This UAAL results from
actual results (interest earnings, member mortality, disability rates, etc.) being different
from the assumptions used in previous actuarial valuations.
Actuarially Determined Contribution (ADC) – Is the annual amount determined to pay
into the pension funds, as calculated through annual actuarial valuations. It is comprised
of two primary components: normal pension cost – which is the estimated cost of
pension benefits earned by employees in the current year; and, amortization of UAAL –
which is the cost needed to cover the unfunded portion of pensions earned by
employees in previous years. The UAAL is collected over a period of time referred to as
the amortization period. The ADC is a percentage of the current payroll.
Funded Ratio – Is a ratio of fund assets to actuarial accrued liability. The higher the
ratio the better funded the pension is with 100% being fully funded.
CITY OF PHOENIX EMPLOYEE RETIREMENT SYSTEM (COPERS)
COPERS is a single-employer defined benefit pension plan, covering all full-time general
employees of the City except sworn police and fire employees. COPERS is governed by a
separate Board, established in the City Charter.
Council formally accepts the assets and liabilities of the City’s COPERS trust funds from the
June 30, 2022 actuarial report, which are detailed below.
Unfunded Funded
Trust Fund Assets Liabilities Liability Ratio
Phoenix $3,242,686,938 $4,723,290,827 $1,480,603,889 68.65%
For comparative purposes, the City of Phoenix total Unfunded Liability for the prior fiscal
year ending June 30, 2021 was $1.1 billion and the funded ratio was 75.70%.
Page 191
COPERS Funding Goal
Fully funded pension plans are the best way to achieve taxpayer equity. However,
COPERS is currently underfunded due to historical low returns on plan assets, people in
general living longer and decreases in governmental workforces. As shown above, the
UAAL for the City is $1.5 billion which should be paid over time to avoid a huge burden to
current taxpayers by either significantly decreasing services or an increase in taxes. This
taxpayer burden must be balanced with being fiscally responsible and committed in
providing pensions to retirees.
The Council’s COPERS funding ratio goal is 100% (fully funded) by June 30, 2039.
Council has taken the following actions to achieve the June 30, 2039 goal:
• Maintain ADC payment from operating revenues – Council is committed to
maintaining the full ADC payment (normal cost and UAAL amortization) from
operating funds. The budget for the ADC for FY 23 is $208.0 million.
To achieve this goal, the City’s funding policy is as follows:
1. Maintain the City’s legal commitment to employees and retirees by paying 100% of
the ADC
2. Continue to seek opportunities to advance payments from enterprise and/or
specialty funds
3. Evaluate COPERS current year total actual expenditures, if less than the total
budget, make an additional payment directly to COPERS
4. Review investment rate of returns on pension assets, monitor actuarial assumption
changes and analyze the impact on future actuarially determined contributions
5. Compile sensitivity and scenario analyses on proposed COPERS Board changes to
the pension plan
6. 100% funded by 2039
Page 192
Attachment C
Cityof Phoenix
Public Safety Personnel Retirement System
Pension Funding Policy
The intent of this policy is to clearly communicate the Council’s pension funding objectives
and its commitment to our employees and the sound financial management of the City and
to comply with statutory requirements of Arizona Revised Statute §38-863.01.
Several terms are used throughout this policy:
Unfunded Actuarial Accrued Liability (UAAL) – Is the difference between trust assets
and the estimated future cost of pensions earned by employees. This UAAL results from
actual results (interest earnings, member mortality, disability rates, etc.) being different
from the assumptions used in previous actuarial valuations.
Actuarially Determined Contribution (ADC) – Is the annual amount determined to pay
into the pension funds, as calculated through annual actuarial valuations. It is comprised
of two primary components: normal pension cost – which is the estimated cost of
pension benefits earned by employees in the current year; and, amortization of UAAL –
which is the cost needed to cover the unfunded portion of pensions earned by
employees in previous years. The UAAL is collected over a period of time referred to as
the amortization period. The ADC is a percentage of the current payroll.
Funded Ratio – Is a ratio of fund assets to actuarial accrued liability. The higher the
ratio the better funded the pension is with 100% being fully funded.
The City’s police and fire employees who are regularly assigned hazardous duty participate
in the Public Safety Personnel Retirement System (PSPRS).
Public Safety Personnel Retirement System (PSPRS)
PSPRS is administered as an agent multiple-employer pension plan. An agent multiple-
employer plan has two main functions: 1) to comingle assets of all plans under its
administration, thus achieving economy of scale for more cost-efficient investments and
invest those assets for the benefit of all members under its administration and 2) serve as
the statewide uniform administrator for the distribution of benefits.
Under an agent multiple-employer plan each agency participating in the plan has an
individual trust fund reflecting that agencies’ assets and liabilities. Under this plan all
contributions are deposited to and distributions are made from that fund’s assets, each fund
has its own funded ratio and contribution rate, and each fund has a unique annual actuarial
valuation. The City of Phoenix has two trust funds, one for police employees and one for fire
employees.
Page 193
Council formally accepts the assets and liabilities of the City’s PSPRS trust funds from the
June 30, 2022 actuarial report, which are detailed below:
Unfunded Funded
Trust Fund Assets Liabilities Liability Ratio
Phoenix Police $1,696,868,815 $3,998,129,425 $2,301,260,610 42.44%
Phoenix Fire 982,415,283 2,173,381,889 1,190,966,606 45.20%
For comparative purposes, the City of Phoenix total Unfunded Liability for the prior fiscal
year ending June 30, 2021 was $3.54 billion and the funded ratio was 37.50%.
PSPRS Funding Goal
Fully funded pension plans are the best way to achieve taxpayer equity. However, most
funds in PSPRS are significantly underfunded due to historical low returns on plan assets,
people in general living longer and decreases in governmental workforces. As shown
above, the UAAL for the City is $3.5 billion which should be paid over time to avoid a huge
burden to current taxpayers by either significantly decreasing services or an increase in
taxes. This taxpayer burden must be balanced with being fiscally responsible and
committed in providing pensions to retirees.
The Council’s PSPRS funding ratio goal is 100% (fully funded) by June 30, 2042.
Council has taken the following actions to achieve the June 30, 2042 goal:
• Maintain ADC payment from operating revenues – Council is committed to
maintaining the full ADC payment (normal cost and UAAL amortization) from
operating funds.
• Additional payments above the ADC
o City Council has approved paying the ADC based on a 18-year remaining
amortization schedule. The budget for the ADC for FY 23 is $322.5 million,
which is $59.1 million more than the actuarial amount.
o Council adopted a policy to annually direct revenues from the general fund
portion of the City’s sales tax of recreational marijuana and a portion of the
City’s Public Safety allocation from the State of Arizona related to marijuana
revenue collections and use these revenues to pay down the PSPRS pension
liability. Since Fiscal Year 2020-21, these revenues totaled $24.1 million.
Revenues in the current fiscal year from these two components total $7.9
million through March 2023. To date, $16.2 million has been used to pay
towards PSPRS, above the ADC.
o Established the Pension Stabilization Reserve Fund to ensure annual
payment during downturns in the economy. As of fiscal year ended June 30,
2022, there was $44.8 million in the reserve fund.
Page 194
To achieve this goal, the City’s funding policy is as follows:
1. Maintain the City’s legal commitment to employees and retirees by paying 100% of
the ADC
2. Evaluate Police and Fire current year total actual expenditures, if less than the total
budget, make an additional payment either directly to PSPRS or to the Pension
Stabilization Reserve
3. Use recreational (non-medical) marijuana tax revenue (general fund portion of City’s
direct sales tax and public safety allocation only) to directly pay down the pension
liability
4. Monitor market conditions for feasibility of issuing Pension Obligation Bonds (POBs).
Seek bond ordinance approval if market conditions are favorable and the following
conditions are met:
a) Interest rate is under 3.5%
b) Sufficient assets are available to sell (if applicable)
c) Apply all savings from issuing POBs to PSPRS pension liability
d) Rating indications are neutral
5. Review investment rate of returns on pension assets, monitor actuarial assumption
changes and analyze the impact on future actuarially determined contributions
6. Form sensitivity and scenario analyses for proposed PSPRS Board changes to the
pension plan
7. Allow the Deferred Retirement Option Plan (DROP) Tier 1 members (who entered
prior to July 6, 2022) to be eligible to extend their DROP service from 5 to 7 years in
accordance with the statutory guidelines when in the best interest of the City; this will
be evaluated annually and, on a case-by-case basis
8. 100% funded by 2042
Page 195
Attachment D:
Total Unfunded Pension Liability
$4,000,000
$3,500,000
$3,000,000
$2,500,000
Page 196
$2,000,000
thousands
$1,500,000
$1,000,000
$500,000
$0
2012‐13 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 2019‐20 2020‐21 2021‐22
COPERS PSPRS
Attachment E: Total Pension ADC
by Plan and Payment Source
COPERS & PSPRS
$500,000
$450,000
$400,000
$350,000
$300,000
Page 197
thousands
$250,000
$200,000
$150,000
$100,000
$50,000
$0
COPERS General Fund COPERS Other COPERS Paydowns PSPRS General Fund PSPRS Other
Attachment F:
Historical Total Funding Percentage of Pension Plans
90.0%
Funding Percentage
80.0%
*Largest U.S. Cities
Median 78%
70.0%
Page 198
60.0%
50.0%
40.0%
30.0%
2012‐13 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 2019‐20 2020‐21 2021‐22
COPERS PSPRS‐Police PSPRS‐Fire
*S&P Global Ratings – “Recent Pension Funding Gains For Largest U.S. Cities Are Expected To Be Short-Lived,” September 26, 2022.
Attachment G
Retirement System
ACTUARIAL VALUATION REPORT AS OF
June 30, 2022
GRS
Page 199
Financial Position and Summary of Results
The funded ratio increased on an actuarial value of assets basis and decreased on a market value of assets basis
from June 30, 2021 to June 30, 2022.
Exhibit A.1
Executive Summary
June 30, 2022 June 30, 2021
1. Total Actuarially Determined Contribution
a. Dollar Amount $ 215,036,318 $ 203,110,931
b. As a % of Payroll 35.24% 34.14%
2. Funded Status
a. Actuarial Accrued Liability $ 4,723,290,827 $ 4,541,798,567
b. Actuarial Value of Assets (AVA) 3,361,409,190 3,211,142,294
c. Unfunded Liability (AVA-basis) 1,361,881,637 1,330,656,273
d. Funded Ratio (AVA-basis) 71.17% 70.70%
e. Market Value of Assets (MVA) $ 3,242,686,938 $ 3,438,026,681
f. Unfunded Liability (MVA-basis) 1,480,603,889 1,103,771,886
g. Funded Ratio (MVA-basis) 68.65% 75.70%
3. Summary of Census Data
a. Actives
i.(a) Tier 1 Count 4,110 4,522
i.(b) Tier 2 Count 541 587
i.(c) Tier 3 Count 3,287 2,860
i.(d) Total Active Count 7,938 7,969
ii. Total Annual Compensation $ 595,761,181 $ 580,866,220
iii. Average Projected Compensation 75,052 72,891
iv. Average Age 46.7 46.8
v. Average Service 11.8 12.2
b. Deferred Vested Member Counts 1,109 1,053
c. Retiree Counts 6,363 6,183
d. Beneficiary and Alternate Payee Counts 1,195 1,171
e. Disability Counts 222 233
f. Total Members Included in Valuation 16,827 16,609
The funded ratio may not be appropriate for assessing the need for future contributions. The funded ratio is
not appropriate for assessing the sufficiency of plan assets to cover the estimated cost of settling the plan’s
benefit obligations.
Page 200
ATTACHMENT H
ARIZONA PUBLIC SAFETY PERSONNEL
RETIREMENT SYSTEM
PHOENIX POLICE DEPT. (022)
ACTUARIAL VALUATION
AS OF JUNE 30, 2022
CONTRIBUTIONS APPLICABLE TO THE
PLAN/FISCAL YEAR ENDING JUNE 30, 2024
F0 S1T ER ,& _- 0STER
ACT A IES AND CONSULTANTS
Page 201
Arizona Public Safety Personnel Retirement System
Actuarial Valuation Report as of June 30, 2022 – Phoenix Police Dept. (022) 9
III. LIABILITY SUPPORT
Liabilities and Funded Ratios by Benefit - Tiers 1 & 2
June 30, 2022 June 30, 2021
Pension
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries $ 2,479,004,213 $ 2,254,283,675
DROP Members 529,097,058 535,459,212
Vested Members 10,051,229 6,782,698
Active Members 1,250,630,624 1,327,660,640
Total Actuarial Present Value of Benefits 4,268,783,124 4,124,186,225
See next page Actuarial Accrued Liability (AAL)
for combined totals All Inactive Members 3,018,152,500 2,796,525,585
for Tiers 1, 2, 3
Active Members 957,381,236 1,005,962,605
Total Actuarial Accrued Liability 3,975,533,736 3,802,488,190
Actuarial Value of Assets (AVA) 1,671,512,140 1,573,595,759
Unfunded Actuarial Accrued Liability 2,304,021,596 2,228,892,431
PVB Funded Ratio (AVA / PVB) 39.2% 38.2%
AAL Funded Ratio (AVA / AAL) 42.0% 41.4%
Health
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries $ 25,287,707 $ 23,032,558
DROP Members 7,405,775 7,714,960
Active Members 21,142,368 22,426,920
Total Present Value of Benefits 53,835,850 53,174,438
Actuarial Accrued Liability (AAL)
All Inactive Members 32,693,482 30,747,518
Active Members 16,244,444 16,994,764
Total Actuarial Accrued Liability 48,937,926 47,742,282
Actuarial Value of Assets (AVA) 72,606,016 71,305,101
Unfunded Actuarial Accrued Liability (23,668,090) (23,562,819)
PVB Funded Ratio (AVA / PVB) 134.9% 134.1%
AAL Funded Ratio (AVA / AAL) 148.4% 149.4%
Health liabilities were increased by $13,692 under the lateral transfer methodology. Pension liabilities were
not impacted.
Page 202
Arizona Public Safety Personnel Retirement System
Actuarial Valuation Report as of June 30, 2022 – Phoenix Police Dept. (022) 10
Liabilities and Funded Ratios by Benefit - Tier 3
June 30, 2022 June 30, 2021
Pension
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries $ 1,029,102 $ 1,755,887
Vested Members 1,125,417 552,693
Active Members 113,986,050 103,433,722
Total Actuarial Present Value of Benefits 116,140,569 105,742,302
Actuarial Accrued Liability (AAL)
All Inactive Members 2,154,519 2,308,580
Active Members 20,441,170 14,496,279
Total Actuarial Accrued Liability 22,595,689 16,804,859
Actuarial Value of Assets (AVA) 25,356,675 16,429,295
Unfunded Actuarial Accrued Liability (2,760,986) 375,564
PVB Funded Ratio (AVA / PVB) 21.8% 15.5%
AAL Funded Ratio (AVA / AAL) 112.2% 97.8%
Health
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries 25,363 0
Active Members 1,357,463 1,178,754
Total Present Value of Benefits 1,382,826 1,178,754
Actuarial Accrued Liability (AAL)
All Inactive Members 25,363 0
Active Members 275,487 186,631
Total Actuarial Accrued Liability 300,850 186,631
Actuarial Value of Assets (AVA) 606,537 392,026
Unfunded Actuarial Accrued Liability (305,687) (205,395)
PVB Funded Ratio (AVA / PVB) 43.9% 33.3%
AAL Funded Ratio (AVA / AAL) 201.6% 210.1%
The liabilities shown on this page are the liabilities for Phoenix Police Dept. Tier 3 members.
All Police Tiers, Combined Totals
Total Actuarial Accrued Liability (AAL) $3,998,129,425
Total Actuarial Value of Assets (AVA) 1,696,868,815
Total Unfunded Actuarial Accrued Liability 2,301,260,610
AAL Funded Ratio (AVA / AAL) 42.44%
Page 203
ARIZONA PUBLIC SAFETY PERSONNEL
RETIREMENT SYSTEM
PHOENIX FIRE DEPT. (021)
ACTUARIAL VALUATION
AS OF JUNE 30, 2022
CONTRIBUTIONS APPLICABLE TO THE
PLAN/FISCAL YEAR ENDING JUNE 30, 2024
F0 S1T ER ,& _- 0STER
ACT A IES AND CONSULTANTS
Page 204
Arizona Public Safety Personnel Retirement System
Actuarial Valuation Report as of June 30, 2022 – Phoenix Fire Dept. (021) 9
III. LIABILITY SUPPORT
Liabilities and Funded Ratios by Benefit - Tiers 1 & 2
June 30, 2022 June 30, 2021
Pension
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries $ 1,159,113,928 $ 1,085,250,356
DROP Members 331,120,886 306,933,470
Vested Members 2,689,622 2,023,619
Active Members 955,949,937 933,223,215
Total Actuarial Present Value of Benefits 2,448,874,373 2,327,430,660
See next page Actuarial Accrued Liability (AAL)
for combined totals All Inactive Members 1,492,924,436 1,394,207,445
for Tiers 1, 2, 3
Active Members 670,461,541 663,269,939
Total Actuarial Accrued Liability 2,163,385,977 2,057,477,384
Actuarial Value of Assets (AVA) 971,671,898 893,915,879
Unfunded Actuarial Accrued Liability 1,191,714,079 1,163,561,505
PVB Funded Ratio (AVA / PVB) 39.7% 38.4%
AAL Funded Ratio (AVA / AAL) 44.9% 43.4%
Health
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries $ 13,719,400 $ 13,072,668
DROP Members 3,920,048 3,632,292
Active Members 12,860,741 12,810,544
Total Present Value of Benefits 30,500,189 29,515,504
Actuarial Accrued Liability (AAL)
All Inactive Members 17,639,448 16,704,960
Active Members 9,054,898 9,090,665
Total Actuarial Accrued Liability 26,694,346 25,795,625
Actuarial Value of Assets (AVA) 41,337,162 40,439,107
Unfunded Actuarial Accrued Liability (14,642,816) (14,643,482)
PVB Funded Ratio (AVA / PVB) 135.5% 137.0%
AAL Funded Ratio (AVA / AAL) 154.9% 156.8%
Health liabilities were increased by $23,454 under the lateral transfer methodology. Pension liabilities were
not impacted.
Page 205
Arizona Public Safety Personnel Retirement System
Actuarial Valuation Report as of June 30, 2022 – Phoenix Fire Dept. (021) 10
Liabilities and Funded Ratios by Benefit - Tier 3
June 30, 2022 June 30, 2021
Pension
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries $ 163,872 $ 0
Vested Members 60,367 4,331
Active Members 78,265,428 56,045,010
Total Actuarial Present Value of Benefits 78,489,667 56,049,341
Actuarial Accrued Liability (AAL)
All Inactive Members 224,239 4,331
Active Members 9,771,673 6,065,465
Total Actuarial Accrued Liability 9,995,912 6,069,796
Actuarial Value of Assets (AVA) 10,743,385 6,324,616
Unfunded Actuarial Accrued Liability (747,473) (254,820)
PVB Funded Ratio (AVA / PVB) 13.7% 11.3%
AAL Funded Ratio (AVA / AAL) 107.5% 104.2%
Health
Actuarial Present Value of Benefits (PVB)
Retirees and Beneficiaries 0 0
Active Members 1,080,762 681,676
Total Present Value of Benefits 1,080,762 681,676
Actuarial Accrued Liability (AAL)
All Inactive Members 0 0
Active Members 142,304 78,359
Total Actuarial Accrued Liability 142,304 78,359
Actuarial Value of Assets (AVA) 190,109 112,038
Unfunded Actuarial Accrued Liability (47,805) (33,679)
PVB Funded Ratio (AVA / PVB) 17.6% 16.4%
AAL Funded Ratio (AVA / AAL) 133.6% 143.0%
The liabilities shown on this page are the liabilities for Phoenix Fire Dept. Tier 3 members.
All Fire Tiers, Combined Total
Total Actuarial Accrued Liability (AAL) $2,173,381,889
Total Actuarial Value of Assets (AVA) 982,415,283
Total Unfunded Actuarial Accrued Liability 1,190,966,606
AAL Funded Ratio (AVA / AAL) 45.20%
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Attachment I:
Total Unfunded Pension Liability
$4,000
$3,500
$3,000
$2,500
Page 207
$2,000
millions
$1,500
$1,000
$500
$0
COPERS PSPRS
Report
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Item text
(Ordinance S-49865)
Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 146656 with Sterling Infosystems, Inc., dba Sterling to extend the contract
term through calendar year 2023. Further request to authorize the City Controller to
disburse all funds related to this item. The additional expenditures will not exceed
$60,000.
Summary
This contract provides background screening and in-processing/onboarding services
for employees and volunteers. The costs for employee and volunteer background
services are paid by the departments utilizing these services. This extension is
necessary to provide time for a new solicitation to be completed.
Contract Term
Upon approval, the contract will be extended through Dec. 31, 2023.
Financial Impact
Upon approval of $60,000 in additional funds, the revised aggregate value of the
contract will not exceed $614,000. Funds are available in various departments'
budgets.
Concurrence/Previous Council Action
The City Council previously approved this request:
· Background Screening and In-Processing/Onboarding Services (Ordinance S-
43751) on June 28, 2017.
· Additional payment authority: Sterling Infosystems, Inc. dba Sterling Contract
146656 (Ordinance S-48392-0018) on March 23, 2022.
· Background Screening and In-Processing/Onboarding Services contract extension
(Ordinance S-49219) on Dec. 7, 2022.
· Background Screening and In-Processing/Onboarding Services contract extension
(Ordinance S-49523) on March 22, 2023.
Page 208
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources
Department.
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Item text
Defibrillation, and Basic First Aid Training Services (Ordinance S-49854)
Request to authorize the City Manager, or his designee, to enter into contracts with
Arizona Emergency Response Training, Arizona Chapter National Safety Council, and
ETC Compliance Solutions for Bloodborne Pathogen, Cardiopulmonary Resuscitation,
Automated External Defibrillation, and Basic First Aid Training Services for all City of
Phoenix employees. Further request authorization for the City Controller to disburse all
funds related to this item. The total value of the contracts will not exceed $60,000.
Summary
The Human Resources Department Safety and Workers Compensation Division's
mission is to ensure all City of Phoenix employees receive quality training required to
ensure successful completion of their daily duties and reduce workplace injuries. The
three vendors will be placed on a Qualified Vendors List to provide Bloodborne
Pathogen, Cardiopulmonary Resuscitation, Automated External Defibrillation and
Basic First Aid Training Services on an as-needed basis.
Procurement Information
A Request for Qualifications (RFQu) procurement, RFQu HR 22-014, was processed
in accordance with Administrative Regulation 3.10 to establish a Qualified Vendors
List.
Three offerors submitted qualifications, which were deemed to be responsive and
responsible. Procurement and Safety and Workers Compensation Division staff
evaluated those offers based on the following minimum qualifications:
· Offeror must have been in operation a minimum of five years.
· Instructors must have a minimum of five years of documented Bloodborne
Pathogen, Cardiopulmonary Resuscitation, Automated External Defibrillation and
Basic First Aid Training.
· Offeror must have a minimum of two years of experience providing the training
services to government agencies.
· Offeror must have a minimum of two years of experience providing the training
services to an organization with over 15,000 employees.
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Procurement recommends award to the following offerors:
· American Emergency Response Training
· ETC Compliance Solutions
· National Safety Council Arizona Chapter
Contract Term
The contracts will begin on or about July 1, 2023, for a five-year term with no options
to extend.
Financial Impact
The aggregate contracts value will not exceed $60,000.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources
Department.
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Item text
Request to authorize the City Manager, or his designee, to execute amendments to
Contract 152831 with eSkillz Corp. to provide the Human Resources Department with
Cornerstone Content Anytime (CCA) libraries and extend the duration of professional
services for the City's Learning Management System (LMS), which is also known as
PHXYou. Further request to authorize the City Controller to disburse all funds related
to this item. The additional expenditures will not exceed $1,559,895.
Summary
PHXYou was implemented during the COVID-19 pandemic to provide remote learning
and other critical employee training and development services virtually. It now serves
as the administration, scheduling, enrollment, and record-keeping system for City
training in both traditional and virtual formats. The CCA libraries will provide thousands
of on-demand training courses for City employees in the areas of professional skills,
leadership development, and compliance. The subscription to CCA libraries will
integrate seamlessly into PHXYou, which is built on the Cornerstone LMS platform.
Extending professional services will support implementation, migration, and integration
efforts which will reduce the number of other learning tools used throughout the City by
various departments.
This item has been reviewed and approved by the Information Technology Services
Department.
Contract Term
The contract terms remain unchained, ending on Aug. 25, 2025.
Financial Impact
Upon approval of $1,559,895 in additional funds, the revised aggregate value of the
contract will not exceed $4,413,830. Funds are available in the Human Resources
Department’s budget.
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Concurrence/Previous Council Action
The City Council previously reviewed this request:
· Learning Management System - RFP HR 20-122 (Ordinance S-46893) on Aug. 26,
2020.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources
Department.
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Item text
(Ordinance S-49877)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 145958 with Fujitsu Networks Communications, Inc. to extend contract term.
Further request to authorize the City Controller to disburse all funds related to this
item. The additional expenditures will not exceed $250,000.
Summary
This contract will provide maintenance for 52 Fujitsu Multiplexers throughout the radio
communications network, which serves the Regional Wireless Cooperative public
safety radio communications partners. The equipment provides fiber optic platform
proven to perform for the wireless microwave network, integrating services for public
safety agencies in the Phoenix region to ensure the delivery in the form of voice and
data traffic. Fujitsu Networks Communications, Inc. is the manufacturer of this
hardware and is the only provider for maintenance and support.
This item has been reviewed and approved by the Information Technology Services
Department.
Contract Term
Upon approval, the contract will be extended through Aug. 31, 2028.
Financial Impact
Upon approval of $250,000 in additional funds, the revised aggregate value of the
contract will not exceed $457,000. Funds are available in the Information Technology
Services Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Fujitsu Maintenance and Service Level Agreement Contract 145958 (Ordinance S-
43828) on Aug. 30, 2017.
• Fujitsu Maintenance and Service Level Agreement Contract 145958 (Ordinance S-
49040) on Oct. 10, 2022.
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Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information
Technology Services Department.
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Item text
(Ordinance S-49840)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 143116 with Graybar Electric Company, Inc. to extend contract term. Further
request to authorize the City Controller to disburse all funds related to this item. No
additional funds are needed, request to continue using Ordinance S-42688.
Summary
This contract will provide voice and data materials to maintain the City's public safety
communications networks. These supplies and accessories are used regularly to
support and repair radios and equipment for the Regional Wireless Cooperative
network, Fire VHF system, and the microwave network. Extension of this contract will
ensure continued access to these supplies.
Contract Term
Upon approval the contract will be extended through June 30, 2024.
Financial Impact
The aggregate value of the contract will not exceed $375,000 and no additional funds
are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Telecommunication Supplies and Accessories - Contract 143116 (Ordinance S-
42688) on June 22, 2016.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information
Technology Services Department.
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Item text
49815)
Request to authorize the City Manager, or his designee, to authorize additional
expenditures under the Master Services Agreement 142562AR 2021 with Oracle
America, Inc. for the purchase of citywide products, services, software licensing,
support and maintenance for the Information Technology Services (ITS) Department
and in support of multiple departments' applications, databases, computing hardware,
maintenance agreements and technologies. The additional expenditures will be for one
year and will not exceed $6.8 million including taxes. Further request to authorize the
City Controller to disburse all funds related to this item.
Summary
The City uses Oracle applications and technologies in multiple departments for various
technology systems that are an integral part of the daily operations of the City. Oracle
applications and technologies are used in several citywide critical systems, such as the
Police Department's Records Management System, the Water Services Department’s
Customer Care and Billing system used for water and solid waste billing, the Human
Capital Management system used for human resources and payroll functions, and the
citywide Business Intelligence infrastructure. ITS has consolidated the management of
agreements under the Master Services Agreement and works closely with departments
on payments and to evaluate licensing, support, and maintenance for Oracle software
in use by the City. ITS requests funding for continued utilization of Oracle products,
services, software licensing, support and maintenance on behalf of all City
departments.
Contract Term
The Master Services Agreement is valid for a five-year term, which will end on or about
April 21, 2026. This funding is for multiple license and support agreements under the
Master Services Agreement and is projected to cover one year of various renewals.
Due to various end dates of agreements, and potential savings from license
consolidations, this funding would be valid through the term of the Master Services
Agreement.
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Financial Impact
Upon approval of $6.8 million in additional funds, the revised aggregate value of the
contract will not exceed $23,304,000. Funds are available in various departments'
budgets.
Concurrence/Previous Council Action
The Master Services Agreement was originally approved by City Council on Feb. 17,
2021, through Ordinance S-47326.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information
Technology Services Department.
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Item text
Award (Ordinance S-49890)
Request to authorize the City Manager, or his designee, to enter into a contract with
CherryRoad Technologies, Inc. to provide PeopleSoft Data Encryption Services for the
Information Technology Services Department and in support of the Human Resources
and Finance departments. Further request to authorize the City Controller to disburse
all funds related to this item. The total value of the contract will not exceed $100,000.
Summary
This contract will provide PeopleSoft Data Encryption consulting services pertaining to
the City's on-premises PeopleSoft Human Resources Information System (eChris).
The consultant will review the various database encryption techniques and ensure we
maintain security standards due to the sensitive nature of the data housed in eChris.
The consultant will perform an as-is assessment of the current state of the eChris
architecture from a data security and encryption standpoint; will develop a set of
prioritized actionable recommendations to ensure that the eChris system exceeds the
security recommendations that will follow National Institute of Standards and
Technology 800-53 moderate controls; assist City staff as needed to implement the
security and encryption recommendations; review and validate that all security and
encryption recommendations have been successfully implemented.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of
Phoenix Administrative Regulation 3.10.
One vendor submitted a proposal deemed responsive and responsible. An evaluation
committee of City staff evaluated the offer based on the following criteria with a
maximum possible point total of 1,000:
Qualifications and Experience 0-300 points
Scope of Work Objectives and Deliverables 0-250 points
Biographies 0-175 points
Previous Engagements 0-125 points
References 0-100 points
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Pricing 0-50 points
After reaching consensus, the evaluation committee recommends award to the
following vendor:
CherryRoad Technologies, Inc. - 655 points
Contract Term
The contract will begin on or about June 14, 2023, for a one-year term.
Financial Impact
The aggregate contract value will not exceed $100,000.
Funding is available in the Information Technology Services Department's budget.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information
Technology Services Department.
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University to Conduct a Study of Prosecutorial Diversion Programs (Ordinance
S-49828)
Request to authorize the City Manager, or his designee, to enter an Intergovernmental
Agreement (IGA) with Arizona State University (ASU) to conduct a study of the
Prosecutor’s Office Diversion Programs. Further request authorization for the City
Controller to disburse all funds related to the IGA.
Summary
The City Prosecutor’s Office seeks to pursue a study of the Prostitution and
Prostitution Solicitation Diversion programs. The Diversion Unit of the Prosecutor’s
Office sought proposals from qualified institutions of higher education across the
nation for a comprehensive study of all current Diversion programs. Based on
responses, ASU's School of Criminology was selected as the consultant for the
Diversion Programs Study project.
The results of the study will be used to identify best practices, identify necessary
changes or improvements, and address the impact of the program on participants. It
will further assist the City in the solicitation of private and non-profit partnerships to
solicit for Request for Proposals and address the impact of the diversion programs.
Financial Impact
The total cost for all studies is $700,000. The funds will be used to pay the salary,
expenses, and supplies for the ASU consultants. The upfront costs of $175,000 are
designated for the Prostitution and Prostitution Solicitation programs for Fiscal Year
(FY) 2023-24. The remaining $525,000 are to be allocated to the remaining five
diversion programs that will be studied. These programs include Domestic Violence,
Positive Alternatives (Anger Management), Underage Drinking, Shoplifting and
Cognitive Skills over the course of the next six and a half years. Each study period is
estimated to take approximately 18 months.
Funding for these services is available in the Law Department’s General Fund budget.
Contract payments may be made up to the contract limits for all rendered contract
services, which may extend past the contract termination.
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Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Law Department.
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Item text
Office (Ordinance S-49855)
Request to authorize the City Manager, or his designee, to extend the
Intergovernmental Agreement (IGA) with the Maricopa County Sheriff's Office (MCSO)
to conduct an investigation for the Phoenix Police Department (PPD) due to a conflict
of interest for the PPD that prevents PPD from conducting the investigation. The
amount of the agreement is not to exceed $250,000. Further request authorization for
the City Treasurer to accept, and for the City Controller to disburse all funds related to
this item.
Summary
On July 1, 2022, Phoenix City Council approved Ordinance S-48887 and entered into
Contract 156906 for contracted investigative services on July 27, 2022. The parties
want to extend the term and funding period of this agreement concerning independent
investigator service to assist with conflict cases for the City of Phoenix for which an
external prosecuting agency has also been designated through June 30, 2024.
MCSO agreed to act as an investigative body on the City's behalf in a case where
PPD has a conflict. MCSO needed to hire an outside investigator to assist with the
investigation. The City agreed to pay the invoices for the outside investigator hired by
MCSO, after MCSO reviews and approves the charges for the investigation. MCSO
will hire and supervise the investigator to maintain the separation from Phoenix, as
required for the assignment of the conflict.
Contract Term
The agreement term is extended an additional year through June 30, 2024.
Financial Impact
Funds are available in the Law Department budget for legal services; no additional
funds are added.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Law Department.
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Program, and Cognitive Skills Program Diversion - RFP - LAW-23-0081-1
(Ordinance S-49882)
Request to authorize the City Manager, or his designee, to enter a contract with
SAGE Counseling, Inc., to operate and administer the City's Domestic Violence
Diversion (DVD), Positive Alternatives Program (PAP), and Cognitive Skills Program
(CSP) diversion programs. These programs do not require funding.
Summary
The Prosecutor's Office Domestic Violence Diversion (DVD), Positive Alternatives
Program (PAP), and Cognitive Skills Program (CSP) are rehabilitative diversion
programs serving to redirect the behavior of offenders. DVD provides a counseling and
education program for domestic violence offenders to stop the cycle of violence. PAP
provides anger management counseling to provide offenders in non-domestic violence
cases with the tools to avoid future assaultive and threatening behavior. Finally, CSP
offers cognitive behavioral therapy and opportunities to explore thinking patterns that
are intended to help offenders make better decisions. Both the offender and the
community benefit when the offender is rehabilitated.
The programs seek to educate offenders about the origin of their criminal behavior
and to deter offenders from criminal behavior after the completion of the program.
Once proceeding into the criminal justice system the offenders are considered
defendants. A defendant who is eligible for a program must accept and enter the
City Prosecutor's Office post-plea diversion plea agreement. The defendant is
responsible for the costs of the program, though a reduced fee schedule is
available for indigent defendants. If a defendant completes the program and meets
all conditions, the City Prosecutor's Office may file a motion to dismiss the eligible
charge(s) without prejudice. The contracted agency remits $30 to the City of
Phoenix for each defendant who pays a full program fee and successfully
completes the program. These monies are utilized for diversion program
evaluations and technology enhancements in the City Prosecutor's Office.
In March 2023, the City issued a Request for Proposals (RFP) to seek offers from
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outside organizations to operate the City Prosecutor's Office DVD/PAP/CSP diversion
programs. SAGE Counseling, Inc., was the sole organization to respond to the RFP.
SAGE’s proposal was reviewed by an evaluation committee. The evaluation panel
consisted of members from the City Prosecutor's Office.
The committee determined that SAGE’s proposal satisfies all the RFP requirements.
Furthermore, as the incumbent provider, SAGE is already known to be highly qualified
to continue to provide these program services.
Contract Term
Three years beginning on July 1, 2023, through June 30, 2026, with two one-year
renewal options.
Financial Impact
The programs are fee-based and will not require City funds.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Law Department.
Page 225
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Item text
(Ordinance S-49883)
Request to authorize the City Manager, or his designee, to enter a contract with
Catholic Charities to operate and administer the City's Prostitution Diversion
Program (PDP), with funding not to exceed $286,141.19 per year over the life of the
contract. Further request authorization for the City Controller to disburse funds
related to this item.
Summary
The Prosecutor's Office Prostitution Diversion Program provides and monitors
rehabilitation services that focus on support, education, and treatment for
participants. This program was established to provide support to offender and
benefit the community. The Diversion Program provides cost savings to the City by
avoiding costs associated with prosecuting and incarcerating offenders. From July
2022 to March 2023, the City saved $257,309 in jail costs alone. Under the new
contract, these savings will help fund offenders' rehabilitation. These savings do not
include the costs that would have been incurred by the Prosecutor's Office, the
Municipal Court, and the Police Department to prosecute these cases.
Procurement Information
In March 2023, the City issued a Request for Proposals (RFP) to seek offers from
outside organizations to operate the City's PDP. Three proposals were received by
the Law Department. One received by Journey Solutions was classified as non-
responsive.
All proposals were reviewed by an evaluation committee. Catholic Charities was
determined to satisfy all requirements and deemed highly qualified to provide the
required program services.
Contract Term
The contract will be for a three-year term beginning July 1, 2023, through June 30,
2026, with two one-year renewal options.
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Financial Impact
Funding is in the amount of $286,141.19 for each fiscal year of the contract. The
funds have already been allocated in the Law Department budget. The contract
would be contingent on the appropriation of funding each fiscal year.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Law Department.
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Item text
(Ordinance S-49864)
Request to authorize the City Manager, or his designee, to enter into legal services
agreements with various law firms and lawyers to provide outside counsel services to
the City on an as-needed basis as determined by the City Attorney. Further request to
authorize the City Controller to disburse funds in an amount not to exceed
$19,000,000 over the two-year period of Fiscal Year (FY) 2023-24 and FY 2024-25 for
purposes of this ordinance and to continue using funds authorized under Ordinance S-
47701 for ongoing matters started under the legal services agreements covering FY
2021-22 and FY 2022-23.
Summary
The existing list of qualified firms and attorneys that currently provide legal services to
the City on an as-needed basis is set to expire on June 30, 2023. The Law Department
issued a Request for Qualifications (RFQu) for law firms and lawyers to submit
qualifications to be on the list of qualified legal counsel for the City in a variety of areas
of legal practice over the next two years. The Law Department received 59 offer
submittals to the RFQu and determined that 59 offerors met the requirements and
have been approved to be placed on the attached list to be engaged to represent the
City on a case-by-case basis (Attachment A). In addition, five law firms from the
existing attorney list did not offer submittals to the most recent RFQu but will continue
to provide legal services on the matters started under the prior legal services
agreements. These five law firms are specially designated on Attachment A.
The City Code authorizes the City Attorney to enter into agreements to provide legal
services for the City of Phoenix. Upon approval of this request by the City Council, the
City Attorney will enter into agreements, as needed, with firms from the attached list of
approved respondents to the RFQu. As needed, the City Attorney may also contract for
other legal services, including services of attorneys, expert witnesses, and other legal
advisors or consultants consistent with the authority granted in the Phoenix City Code.
Should the City Attorney contract with additional law firms and lawyers over the two-
year period for FY 2023-24 and FY 2024-25, funds will be disbursed under the
authority of this ordinance, and such additional contracts are authorized by this
approval.
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Contract Term
The contract term will be from July 1, 2023, through June 30, 2025.
Financial Impact
The requested amount of $19,000,000 represents the same amount requested during
the current two-year period of FY 2021-22 and FY 2022-23.
The individual agreements with outside counsel set forth specific rates and fees for
legal services in accordance with proposals submitted during the RFQu or otherwise
agreed to between the City Attorney and applicable law firms and lawyers.
Funds are available in various department budgets, including the Law Department,
and Self-Insured Retention Fund. Payments will be made from affected funding
sources, primarily from the Self-Insured Retention Fund or the General Fund on an
individual case or legal assignment basis.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Law Department.
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Attachment A
CITY OF PHOENIX
LAW DEPARTMENT
REQUEST FOR QUALIFICATION (RFQu)
OUTSIDE COUNSEL LEGAL SERVICES
RFQu-LAW-23-0084
AWARD RECOMMENDATION
The City of Phoenix Law Department would like to thank all participants for submitting proposals
for the above-mentioned RFQ.
The City Attorney’s Office issued a request for qualifications from lawyers, law firms and
consultants to provide outside counsel services to the City in numerous, selected legal areas on
an as-needed basis as determined by the City Attorney.
The City has selected the proposals from the following law firms to advance for negotiation of
contract terms on an as-needed basis:
Anderson & Krieger, LLP Lamb & Lerch
Andrew M. Ellis Law, PLLC Lewis Brisbois Bisgaard & Smith LLP
Apperson Crump, PLC Lieff Cobraser Heimann & Bernstein, LLP
Berke Law Firm, PLLC McKay Law
Brennan, Manna, & Diamond, LLC Miller, Pitt, Feldman & McAnally, PC
Broening, Oberg, Woods, & Wilson, PC Morgan Lewis & Bockius, LLP
Burch & Cracchiolo, PA Nossaman, LLP
BurnsBarton, PLC O'Connor & Dyet, PC
Calderon Law Offices PLC Ogletree Deakins Nash Smoak & Stewart, PC
Culp & Kennedy LLP Osborn Maledon
Elardo, Bragg, Rossi, & Palumbo PC Perkins Coie
Engelman Berger, PC Peshkin & Kotalik, PC
Fisher & Phillips, LLP Pierce Coleman, PLLC
Fox Rothschild, LLP Richards & Moskowitz, PLC
Gabriel & Ashworth, PLLC Robbins Gellar Rudman & Dowd, LLP
Greenberg Traurig, LLP Sanders & Parks, PC
Gurstel Law Firm, PC Scharff & Parks, PC
Gust Rosenfeld, PLC Sherman & Howard, LLC
Hawkins Delafield & Wood, LLP Stinson, LLP
Herrera Arellano, LLP Struck Love Bojanowski & Acedo, PLC
Holloway Odegard & Kelly, PC Suffecool Las, PLLC
Ice Miller, LLP The Cavanagh Law Firm, PA
Jackson Lewis, PC Thomas W Galvani, PC
Jackson Walker LLP Thompson Coburn, LLP
Jardine Baker Hickman & Houston, PLLC Thorpe Swer, PC
Jones, Skelton & Hochuli, PLC Udall Shumway, PLC
Kaplan Fox & Kilsheimer LLP Wieneke Law Group
Kaplan Kirsch & Rockwell LLP Wood Smith Henning & Berman, LLP
Kutak Rock LLP Wright Welker & Pauole, PLC
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Attachment A
The following firms did not offer submittals to RFQu-LAW-23-0084 but will continue to provide legal
services on the matters started under the prior attorney list and legal services agreements:
Ballard Spahr, LLP
Harvey Law PLLC
Jennings, Strouss & Salmon, PLC
Squire Patton Boggs LLP
Warner Angle Hallam Jackson & Formanek, PLC
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National Center for State Courts (Ordinance S-49899)
Request to authorize the Phoenix Municipal Court to accept up to $13,000 in grant
funds from the National Center for State Courts. Further request authorization for the
City Treasurer to accept, and for the City Controller to disburse, all funds related to this
item.
Summary
The National Center for State Courts (NCSC) is awarding grants to state and local
courts that were selected to participate in the Hybrid Hearings Improvement Initiative
Pilot Program over the last year. The Phoenix Municipal Court was selected for this
program and, as a result of this participation, the NCSC has provided some guidance
on technical and operational solutions that may improve the hybrid hearing experience.
Recommendations include, for example, the utilization of microphones with increased
range and ability to pick up sound. The NCSC will award up to $13,000 in grant funds
to reimburse the Court's costs to upgrade courtrooms with recommended equipment.
Financial Impact
The Court will need to purchase the technical equipment using general funds but will
be reimbursed up to $13,000 by the NCSC.
Concurrence/Previous Council Action
The City Council authorized the Court’s application, acceptance and agreement to
participate in the Hybrid Hearings Improvement Initiative Pilot Program from the NCSC
on October 12, 2022. (Ordinance S-49077)
Responsible Department
The item is submitted by Chief Presiding Judge B. Don Taylor and the Phoenix
Municipal Court.
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Item text
49894)
Request to authorize the City Manager, or his designee, to enter into agreements with
legal services providers to provide representation services to indigent defendants in
Phoenix Municipal Court for Fiscal Year 2023-24. Further request to authorize the City
Controller to disburse all funds related to this item. The total value of the agreements
will not exceed $3,949,000.
Summary
The Public Defender's Office, through its contract holders, provides legal
representation services to indigent individuals charged with criminal offenses in
Phoenix Municipal Court. These services are provided in Phoenix Municipal Court
courtrooms, and 365 days a year at Maricopa County's Intake, Transfer and Release
(ITR) facility.
Procurement Information
On May 3, 2023 the City of Phoenix Public Defender Review Committee met to review
resumes and applications of attorneys and legal support service providers for provision
of legal defense services in Phoenix Municipal Court. The review process included
applications from current contract holders as well as individuals seeking to obtain a
contract for the first time. The Committee approved a list of those who meet the
minimum qualification requirements and who would be eligible for consideration for a
contract. The approved list in Attachment A contains more names than available
contracts due to the necessity of having attorneys available should an unexpected
opening occur during the course of the contract year. The procedure facilitates
continuity in providing legal services and minimizes delay in processing and resolution
of cases.
Contract Term
The contract will begin on or about July 1, 2023 for a one-year contract term.
Financial Impact
These assignments will have a financial impact of up to $3,949,000. Funding is
available in the Public Defender's Office operating budget.
Page 233
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Public
Defender's Office.
Page 234
Attachment A
CITY OF PHOENIX OFFICE OF THE PUBLIC DEFENDER
APPROVED LEGAL REPRESENTATION SERVICES LIST
FISCAL YEAR 2023 – 2024
Updated 5/2/2023
Bold - indicates current contract holders with the City of Phoenix
Italics – indicates non-attorney services
Underline - indicates new addition to list
Available to Contract Beller, Mark
Bernard, Gillmore B.
Appeals
Booth, Jennifer (Appeals) Braaten, Diana
Heath, Mark A. (Appeals) Bradley, Percival
Lauritano, Sheri (Appeals) Buesing, Matt
Butler, Robert
PDC or Specialty Califano, Kristopher
Miller, Damien Carey, Kathleen
Teel, David
Casey, Robert Ian
Burroughs, Aaron
Collins, Courtney
Gross, Adam
Alfred, Corey Cooke, Reginald
Lelli, Debora Countryman, Ken
Sparling, Timothy Dalton, Jennifer
Tamou, Michael De La Torre, Daniela
Thornley, Zachary Dean, Kamille
Dale, Giancarlo Dove, Shawn Haven
Ehrbright, Stephanie Lee
Investigators
Ellison, Keilembo D.
McGrath, Jeff
Fry, Joshua
Current CAA’s Gosselin, Carmen
Adelayo, Bami Green, Kyle T. (Appeals)
Aeed, Caroline Hassen, Gabe
Allen, Jared Herd, Samantha J.
Anderson, David Herman, Laurie
Anderson, Taylor Hogard, Brittney
Bala, Adethia Iacob, Anca
Ballecer, Daniel Lawson, Slade
Page 235
Leal, Michael Traher, Michael
Leathers, Matthew Verdura, Kaitlin
Litwak, Jack Wicks, Mike
Lopez-Ortiz, Amy Wilhite, Monique
Lyons, Chris Wilson, Daniel R.
Maerowitz, Matt Zhivago, Kerrie (Appeals)
Marner, Matthew Zimmerman, Alan
Mendelson, Wendy
Mendoza, Jose
Miller, Katelyn Contracted Investigators
Mussman, Logan
Naum, Taras Hergert, Ron (investigator)
Nermyr, Mark Jarrett, Damian (investigator)
Neufeld, Michael
Palestini, James Contracted Toxicologist
Parascandola, Tara Egita
Parzych, Greg Grommes, Michael
Peters, Shannon
Primera, Tamara
Rascon, Noel
Ricard, Michael
Richard II, Gerald
Riddle, Joy
Schreck, Jerald
Segal, Natalee (Appeals)
Sellers, Eric
Shell, Chad
Silva, Scott
Stewart, Kristin
Sullivan, Eileen
Tinker, James
Traher, Ashley
Page 236
Report
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Item text
Services Department's Code Enforcement Policy
Request City Council approval of changes to the Neighborhood Services Department's
(NSD) Code Enforcement Policy (CEP), based on the annual review.
Summary
The CEP provides guidelines for enforcement of the Neighborhood Preservation
Ordinance, Zoning Ordinance, and portions of other city codes/ordinances enforced by
NSD. Each year, staff present a review of the policy with any recommended updates to
the City Council, as stated in the policy, which was last updated June 15, 2022.
The CEP is comprised of five sections. Sections I through III of the CEP establish the
purpose of standard code enforcement and the notification and enforcement options
available to inspection staff; define recidivist person/properties and the possible
consequences for repeat offenders; and describe the inspection and enforcement
protocols for resident complaints, with exceptions for proactive code enforcement in
the immediate area of a complaint and in strategic initiative areas. Section IV includes
information encouraging the use of hardship assistance programs for low- and
moderate-income households where funding is available. Section V provides guidance
for NSD to work cooperatively with other departments and agencies to resolve
complex and hazardous cases.
In March 2023, staff provided a presentation to the Community and Cultural
Investment Subcommittee on the required annual review of the CEP. The presentation
included the following possible updates identified by staff, City Council and the
community to clarify and clean up current language and propose additional language
to allow deviations from the standard enforcement process to address specific
violations:
· Additional language addressing hardships related to homelessness and
modification of the enforcement process to include increased communication about
available resources to support compliance.
Page 237
· Clarification of exceptions regarding health, safety, episodic and egregious
violations.
· Additional language about enforcement limitations in private communities.
· Simplification of the pre-notification requirement regarding confusing recidivist
language more appropriately provided in the Notices of Ordinance Violation (NOV).
· Revision of the definition of recidivist to 12 months to be consistent with NSD's
strategic enforcement process.
During the presentation, a member of the subcommittee also recommended NSD
include a statement of intent in the policy.
Public Outreach
Following the Subcommittee presentation, NSD held three community outreach
meetings: two virtual and one in-person. Outreach included social media (FaceBook,
Twitter, Next Door, NSD Internet website), Neighborhood Associations listed with the
Department, Arizona Multihousing Association and Arizona Association of Realtors.
Approximately 56 residents attended the meetings and provided feedback on the
proposed changes. Overall, staff received positive feedback and support for the
proposed changes, with one resident expressing concern about the proposed
language addressing hardships related to homelessness. Additionally, the community
provided input specific to short term rental properties and the length of time for NOVs.
Based on the feedback, staff added the following recommended changes:
· Statement of Intent.
· Language to address Short Term Rentals as part of the episodic violations.
· Standard timelines for NOV re-inspections, which are part of NSD's existing
standard code enforcement practice.
All staff recommended updates to the CEP are highlighted in Attachment B, with the
current CEP provided as Attachment A for reference.
Concurrence/Previous Council Action
On May 3, 2023, the Community and Cultural Investment Subcommittee unanimously
recommended City Council approval of the CEP updates by a vote of 4-0.
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Neighborhood
Services Department.
Page 238
ATTACHMENT A
Code Enforcement Policy (effective June 15, 2022)
NEIGHBORHOOD
SERVICES
DEPARTMENT
CODE
ENFORCEMENT
POLICY
The Code Enforcement Policy,
adopted by the Phoenix City Council,
provides guidelines for enforcement of
the Neighborhood Preservation
Ordinance, Zoning Ordinance and
portions of other codes and
ordinances.
Effective June 15, 2022
Page 239
Attachment A – Code Enforcement Policy (effective June 15, 2022)
Neighborhood Services Department Mission
To Preserve, Enhance and Engage Phoenix Neighborhoods
Contact Us
Report a code violation:
phoenix.gov/myPHX311
(602) 534-4444
Check the status of a code enforcement case:
nsdonline.phoenix.gov/CodeEnforcement
(602) 534-4444
For information about the Neighborhood
Preservation Code Compliance program:
phoenix.gov/nsd/programs/compliance
For a copy of this publication in an alternate format or for reasonable accommodations contact:
Neighborhood Services Department ADA Liaison,
200 W. Washington St., Phoenix, AZ 85003.
Voice (602) 534-4444. TTY 711.
Esta información está disponible en español.
Effective June 15, 2022
Page 240
Code Enforcement Policy
I. Standard Code Enforcement
A. Purpose
It is the intent of the city of Phoenix to promote the health, safety, and welfare of the
residents of Phoenix, Arizona. Part of this responsibility includes protecting
neighborhoods from blighting and deteriorating conditions that have a negative
impact on area property values and encourage social disorder and crime. This is
achieved through ordinances and by establishing a policy to guide enforcement of
the ordinances.
B. Standard Enforcement Policy
physical environment of their neighborhoods through standards set in local ordinances.
To assist in this endeavor, the following code enforcement policy has been established
to guide the city in addressing properties with code violations.
The following actions will be taken on properties where there has been no case history
or history of violations and/or previous enforcement action:
1. Inspection/Pre-notification
When a property complaint is received, the city will respond in the
following manner:
a. Immediate Inspections
If the alleged violation concerns a potential health or safety hazard to the
neighborhood or neighbors, inclusive of open/vacant buildings, fire and/or
health hazards, unsecured pools or other health and safety hazards, the city
will respond with an immediate inspection.
b. Pre-Notification Letter
If the alleged violation is not a potential health or safety hazard, if the property
is occupied and if a mailing address is available, the city will issue a pre-
notification letter to the owner/responsible parties notifying them that specific
complaints have been received and that an inspection will be conducted
within 10 days.
Included with the pre-notification letter will be an explanation that
recidivists will receive only one official notice of ordinance violation for a
violation and that future offenses of city ordinances may result in legal
action without issuance of further notices of ordinance violation.
Information on the most common blighting violations will also be included
with the pre-notification letter.
2. Formal Notice of Ordinance Violation (NOV)
Except in cases involving health and safety violations, cases with previous
history of code violations, violations of a transient nature such as commercial
business violations, home occupation violations and violations involving
vendors, the responsible party or parties will be officially notified that a
violation has been discovered through an inspection and will be advised of
specific corrective action required. They will also be advised through this
process of what further action
Effective June 15, 2022 Page 1
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Code Enforcement Policy
will be taken by the city if they do not comply. In addition, owners/responsible
parties will be advised of available appropriate assistance as enumerated in
Section IV.B. of this policy.
Also included with the NOV to owners/responsible parties who have not
previously received the information with a pre-notification letter will be an
explanation that recidivists will receive only one official notice of ordinance
violation for a violation and that future offenses of city ordinances may result
in legal action without issuance of further notices of ordinance violation.
Information on the most common blighting violations will also be included
with the NOV.
3. Civil Citation
Owners/responsible parties who fail to comply will be subject to the issuance
of a civil citation that will be adjudicated by a hearing officer/judge. In the case
of properties that are not owner occupied the following general guidelines will
apply:
• In general, tenants/occupants will be held responsible for items
concerning routine maintenance and for personal property items.
• In situations where tenants/occupants have failed to fulfill their
responsibility for compliance with city ordinances, owners/responsible
parties may also be held accountable.
• In cases involving unoccupied properties, owners/ responsible parties will
be held accountable for all property conditions.
4. Criminal Complaint
Failure to comply with any of the preceding actions will be cause to proceed
with a criminal complaint.
5. City Abatement
The city, at its own discretion, may choose to directly abate and assess
(lien) for any and all violations that remain in non-compliance with city
ordinances or regulations.
II. Recidivists Persons/Properties
A. Purpose
The recidivist process is designed to provide relief via an expedited enforcement
process for neighborhoods experiencing problems with residents who repeatedly
violate city ordinances and who have demonstrated an inability or unwillingness to
remain a good neighbor by maintaining their property.
B. Definition
A recidivist case is a newly opened case on a property involving the same
responsible party for the same violation or any of the common blight violations as
specified in Section III (B) (4) (a), where within the last 24 months, the responsible
party has been issued a Notice of Ordinance Violation and/or civil citation, and/or had
criminal charges filed for, and/or contractual abatement initiated.
Effective June 15, 2022 Page 2
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Code Enforcement Policy
A chronic recidivist case is a case on a property where within the last 24 months the
property has had unresolved notice(s) of violation of the City codes for six months
or more, excluding time for administrative appeals or hardship assistance
processes. A chronic recidivist designation shall apply until the property has
remained in compliance for past violation(s) and any of the common blight
violations, as specified in Section III
(B) (4) (a) for a period of 90 days following the date the prior case was closed.
If unusual or mitigating circumstances warrant, the City Manager or designee may
exempt a responsible party from the recidivist designation. In such cases, the City
Manager or designee will seek input from the complainant, neighborhood
associations or block watches in the area, area residents or other staff, as
appropriate, to assist in making a determination.
C. Notification Policy
Cases with violation which have been determined to be recidivist or chronic recidivist will not be
issued a pre-notification letter or standard NOV, and will proceed immediately to one of the
following code enforcement actions based on the unique facts of the case:
• issue a NOV requiring the abatement of the violations
• issue a civil citation
• issue a criminal summons
III. Inspection/Enforcement
A. Purpose
The Neighborhood Preservation Ordinance, Zoning Ordinance and other ordinances
and codes enforced by the Neighborhood Services Department are enforced on a
complaint basis. This is designed to encourage resident, neighborhood association,
block watch or other city department participation in the enforcement process. The
graffiti supplies non- access regulations (Section 39-10 D) of the Neighborhood
Preservation Ordinance and mobile vending regulations are enforced proactively.
Anonymous complaints will be accepted with the following exceptions: illegal
commercial business complaints; when past complaints for the same alleged violation
on the same property have been found to be invalid on three or more occasions; and
in situations when a street address is not provided. Complaints in these categories
will require that the complainant provide a name and contact phone number.
B. Exceptions
Exceptions to the complaint-based enforcement policy are as follows:
1. Active Neighborhood Fight Back Areas
The Neighborhood Fight Back Program is a resident mobilization effort that
provides a temporary increase in city services to assist in community
revitalization efforts. The increased services are targeted to reduce crime,
eliminate, or prevent blight and help restore or stabilize neighborhoods.
Deviation from the complaint-
Effective June 15, 2022 Page 3
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Code Enforcement Policy
based enforcement process will take place at the request of, and with the
active support and cooperation of, area residents.
2. Neighborhood Initiative Areas
Combined with the city's long-standing commitment to improve distressed
areas, the Neighborhood Services Department is focusing resources for
concentrated and comprehensive revitalization in five Neighborhood Initiative
Areas. The concept is to concentrate resources, complete revitalization, then
move to other areas of need. The neighborhoods identified and selected
require a comprehensive approach for restoration and revitalization. Staff
works with residents so that success can be defined, and a strategy
developed to achieve it.
These and future designated NIAs will allow for non-complaint-based
inspections and enforcement.
3. Redevelopment Areas, Neighborhood Revitalization Areas or other Target
Areas the Neighborhood Services Department works with resident advisory
committees and neighborhood organizations in the city's designated
Redevelopment Areas and other Target Areas to eliminate blight and to
promote residential and commercial redevelopment and revitalization. In
order to support and complement redevelopment and revitalization efforts
within the designated redevelopment and Target Areas, systematic and non-
complaint-based code enforcement may be required.
At the request of Phoenix City Council members, certain Neighborhood
Revitalization Areas are designated by the Neighborhood Services
Department for neighborhood organization and revitalization activities.
Based upon the request of, and in partnership with, the neighborhood
organization, non- complaint-based code enforcement may be
implemented in these areas.
4. Properties in the Immediate Area which are an Obvious Detriment
or Blight
When an initial inspection is conducted, based on a complaint, the inspector may:
a. Expand upon the initial complaint on the same property and determine
whether violations exist on the following items identified by City
Council:
• High weeds/grass or dead/dry bushes, trees, weeds and/or other
vegetation
• Inoperable vehicles
• Junk, litter and/or debris
• Open/vacant buildings and structures
• Outside storage
• Fences in disrepair
• Vehicles parked on non-dustproofed surfaces or in non-permitted
areas of residential front or side yards
• Graffiti
Effective June 15, 2022 Page 4
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Code Enforcement Policy
b. Inspect additional properties in the immediate area of the initial
reported violation; and
c. Limit the inspection to those items, which appeared as violations on the
initial property on which the complaint was received; and the items listed in
III (B)(4)(a).
d. Initiate appropriate enforcement action.
5. Environmental, Imminent Hazard and/or Fire Safety Conditions
In order to maintain and protect neighborhoods from imminent hazards,
environmental hazards, fire hazards and other types of similar conditions
that may immediately endanger or place residents in peril, the city will
summarily inspect/abate any and all conditions which are discovered
without benefit of complaint.
6. Seamless Service Efforts
The Neighborhood Services Department may be called upon by other
departments or governmental agencies to partner on issues of community
concern in areas outside of the city’s designated Target Areas. It is the
department’s goal to provide seamless and coordinated service in such
circumstances to facilitate the resolution of an identified community problem.
In order to support and complement these interagency/interdepartmental
efforts, systematic and non-complaint-based code enforcement may be
implemented with the approval of the City Manager or designee.
7. City-designated Slum Properties
In an effort to comprehensively and effectively address multiple violations at
city- designated slum properties, the Neighborhood Services Department may
implement non-complaint-based code enforcement.
8. Recidivist/Chronic Recidivist Properties
To address frequently recurring violations on recidivist properties, the
Neighborhood Services Department may initiate non-complaint-based
inspections/ code enforcement on recidivist properties after case resolution to
check for a recurrence of the same violation(s) and/or any of the common
blight violations as identified in Section III. (B) (4) (a).
To assure lasting compliance on chronic recidivist properties, the Neighborhood
Services Department shall initiate non-complaint based exterior inspections/
code enforcement on designated chronic recidivist properties after case
resolution, to check for a recurrence of the same violation(s) and/or any of the
common blight violations as identified in Section III. B. (4) (a).
IV. Hardship Assistance
A. Purpose
It is the intent of the city to provide assistance to all low- and moderate-income
households that are eligible for financial assistance. Assistance will be provided in
the
Effective June 15, 2022 Page 5
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Code Enforcement Policy
form of information, referral, counseling, the provision of volunteer labor and/or
the provision of direct financial assistance.
B. Available Resources
Based upon funding availability and in some cases participant eligibility the
Neighborhood Services Department will provide or coordinate the following types
of assistance:
Information
Housing, financial, landlord/tenant counseling
Referral to public, private, or nonprofit sources of
assistance Tool lending
Volunteer labor assistance
Graffiti abatement supplies and assistance
Financial assistance to bring violations into compliance
Housing rehabilitation/reconstruction (limited geographic areas only)
V. Interdepartmental/Interagency Cooperation
A. Purpose
The Neighborhood Services Department will cooperate with other departments
and agencies when appropriate to further the mutual goals of nuisance
abatement and neighborhood maintenance for the benefit of the entire
community.
B. Cooperation From Other Departments
Upon the request of the director or designee, the Police Department and any
other department of the city will assist and cooperate with the director in the
performance of duties related to the enforcement of ordinances. This
cooperation may include assistance in enforcement or abatement actions,
including removal of persons from buildings or structures to be demolished.
C. Hazardous Conditions
The city manager or designee may order immediate abatement of a hazard
without notice. The Neighborhood Services Department may also request official
concurrence from other departments as to whether immediate abatement action
is necessary. These departments or agencies include, but are not limited to,
Police, Fire, Public Works, Development Services, and the Maricopa County
Environmental Services departments.
VI. Annual Review by City Council
This Code Enforcement Policy will be reviewed and evaluated annually by the City
Council.
Effective June 15, 2022 Page 6
Page 246
ATTACHMENT B
Proposed Revised Policy
NEIGHBORHOOD
SERVICES
DEPARTMENT
CODE
ENFORCEMENT
POLICY
The Code Enforcement Policy,
adopted by the Phoenix City
Council, provides guidelines for
enforcement of the Neighborhood
Preservation Ordinance, Zoning
Ordinance and portions of other
codes and ordinances.
Effective May 31, 2023
Page 247
Code Enforcement Policy
Effective May 31, 2023 2
Page 248
Neighborhood Services Department Mission
To Preserve, Enhance and Engage Phoenix Neighborhoods
Contact Us
Report a code violation:
phoenix.gov/myPHX311
(602) 534-4444
Check the status of a code enforcement case:
nsdonline.phoenix.gov/CodeEnforcement
(602) 534-4444
For information about the Neighborhood
Preservation Code Compliance program:
phoenix.gov/nsd/programs/compliance
For a copy of this publication in an alternate format or for reasonable accommodations contact:
Neighborhood Services Department ADA Liaison,
200 W. Washington St., Phoenix, AZ 85003. Voice (602) 534-4444. TTY 711.
Esta información está disponible en español.
Effective May 31, 2023
Page 249
Code Enforcement Policy
Statement of Intent
The Code Enforcement Policy is to be used to guide the efforts of the Neighborhood Services
Department to address violations of the City Code. To achieve compliance, it is the intent of the
department to lead with education, provide resources when hardships exist, and enforce when
necessary. Code enforcement is intended to be used to foster partnership with residents to support
the overall health, safety, and welfare of the City, and to protect neighborhoods against hazardous,
blighting, and deteriorating influences or conditions. Neighborhood Preservation Inspectors provide
excellent customer service and will operate with fairness, integrity, transparency, and consistent
professionalism while working to meet the department’s intent.
I. Standard Code Enforcement
A. Purpose
It is the intent of the city of Phoenix to promote the health, safety, and welfare of
the residents of Phoenix, Arizona. Part of this responsibility includes protecting
neighborhoods from blighting and deteriorating conditions that have a negative
impact on area property values and encourage social disorder and crime. This is
achieved through ordinances and by establishing a policy to guide enforcement of
the ordinances.
B. Standard Enforcement Policy
maintain the physical environment of their neighborhoods through standards set in
local ordinances. To assist in this endeavor, the following code enforcement policy
has been established to guide the city in addressing properties with code
violations.
The following actions will be taken on properties where there has been no case history or
history of violations and/or previous enforcement action:
1. Inspection/Pre-notification
When a property complaint is received, the city will respond in the following
manner:
a. Immediate Inspections
If the alleged violation concerns a potential health or safety hazard to the
neighborhood or neighbors, inclusive of open/vacant buildings, fire and/or
health hazards, unsecured pools or other health and safety hazards, the city
will respond with an immediate inspection.
b. Pre-Notification Letter
If the alleged violation is not a potential health or safety hazard, if the property
is occupied and if a mailing address is available, the city will issue a pre-
notification letter to the owner/responsible parties notifying them that specific
complaints have been received and that an inspection will be conducted within
Effective May 31, 2023 2
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Code Enforcement Policy
ten days. Information on the most common blighting violations will also be
included with the pre-notification letter.
2. Formal Notice of Ordinance Violation (NOV)
Except in cases involving health and safety violations, cases with previous
history of code violations, violations of a transient nature such as commercial
business violations, home occupation violations and violations involving
vendors, the responsible party or parties will be officially notified that a
violation has been discovered through an inspection and will be advised of
specific corrective action required. They will also be advised through this
process of what further action will be taken by the city if they do not comply. In
addition, owners/responsible parties will be advised of available appropriate
assistance as enumerated in Section IV.B. of this policy.
a. Timelines for NOV Reinspection
i. Standard – 15 days (minor violations)
ii. Standard – 35 days (significant cost to correct)
iii. Abatement – 35 days
iv. Hazard – 0 to 24 hours
v. Graffiti – 10 days
vi. Rental Registration – 10 days
vii. Illegal Signs - 5 days
viii. Mobile Vending – 0 to 15 days
The NOV will include an explanation that recidivists will receive only one
official notice for a violation and that future offenses of city ordinances may
result in legal action without issuance of further notices of ordinance violation.
Information on the most common blighting violations will also be included with
the NOV.
3. Civil Citation
Owners/responsible parties who fail to comply will be subject to the issuance
of a civil citation that will be adjudicated by a hearing officer/judge. In the case
of properties that are not owner occupied the following general guidelines will
apply:
• In general, tenants/occupants will be held responsible for items concerning
routine maintenance and for personal property items.
• In situations where tenants/occupants have failed to fulfill their responsibility for
compliance with city ordinances, owners/responsible parties may also be held
accountable.
• In cases involving unoccupied properties, owners/ responsible parties will be
held accountable for all property conditions.
Effective May 31, 2023 3
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Code Enforcement Policy
4. Criminal Complaint
Failure to comply with any of the preceding actions will be cause to proceed
with a criminal complaint.
5. City Abatement
The city, at its own discretion, may choose to directly abate and assess
(lien) for any and all violations that remain in non-compliance with city
ordinances or regulations.
6. Exceptions
Exceptions to the standard code enforcement policy are as follows:
Episodic Violations
a. An episodic violation is one that occurs intermittently, including violations
at Short Term Rentals. To effectively address episodic violations in an
expediated manner, the Neighborhood Services Department will deviate
from the standard enforcement process and proceed to an immediate
citation.
II. Recidivists Persons/Properties and Egregious Violations
A. Purpose
The recidivist process is designed to provide relief via an expedited enforcement
process for neighborhoods experiencing problems with residents who repeatedly
violate city ordinances and who have demonstrated an inability or unwillingness to
remain a good neighbor by maintaining their property.
B. Definition
A recidivist case is a newly opened case on a property involving the same responsible
party for the same violation or any of the common blight violations as specified in Section
III (B) (4) (a), where within the last 12 months, the responsible party has been issued a
Notice of Ordinance Violation and/or civil citation, and/or had criminal charges filed for,
and/or contractual abatement initiated.
An egregious violation is when the condition or state of a property is in an extreme
state of violation, which could present health and safety issues, or is beyond the
reasonable scenario where the owner may not be aware there is a violation.
If unusual or mitigating circumstances warrant, the City Manager or designee exempt
a responsible party from the recidivist designation. In such cases, the City Manager or
designee will seek input from the complainant, neighborhood associations or block
Effective May 31, 2023 4
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Code Enforcement Policy
watches in the area, area residents or other staff, as appropriate, to assist in making a
determination.
C. Notification Policy
Cases with violation which have been determined to be recidivist or chronic recidivist
will not be issued a pre-notification letter or standard NOV, and will proceed
immediately to one of the following code enforcement actions based on the unique
facts of the case:
• issue a NOV requiring the abatement of the violations
• issue a civil citation
• issue a criminal summons
III. Inspection/Enforcement
A. Purpose
The Neighborhood Preservation Ordinance, Zoning Ordinance and other ordinances
and codes enforced by the Neighborhood Services Department are enforced on a
complaint basis. This is designed to encourage resident, neighborhood association,
block watch or other city department participation in the enforcement process. The
graffiti supplies non- access regulations (Section 39-10 D) of the Neighborhood
Preservation Ordinance and mobile vending regulations are enforced proactively.
Anonymous complaints will be accepted with the following exceptions: illegal
commercial business complaints; when past complaints for the same alleged violation
on the same property have been found to be invalid on three or more occasions; and
in situations when a street address is not provided. Complaints in these categories will
require that the complainant provide a name and contact phone number.
B. Exceptions
Exceptions to the complaint-based enforcement policy are as follows:
1. Active Neighborhood Fight Back Areas
The Neighborhood Fight Back Program is a resident mobilization effort that
provides a temporary increase in city services to assist in community
revitalization efforts. The increased services are targeted to reduce crime,
eliminate, or prevent blight and help restore or stabilize neighborhoods.
Deviation from the complaint-based enforcement process will take place at the
request of, and with the active support and cooperation of, area residents.
Effective May 31, 2023 5
Page 253
Code Enforcement Policy
2. Neighborhood Initiative Areas
Combined with the city's long-standing commitment to improve distressed
areas, the Neighborhood Services Department is focusing resources for
concentrated and comprehensive revitalization in five Neighborhood Initiative
Areas. The concept is to concentrate resources, complete revitalization, then
move to other areas of need. The neighborhoods identified and selected
require a comprehensive approach for restoration and revitalization. Staff
works with residents so that success can be defined, and a strategy developed
to achieve it.
These and future designated NIAs will allow for non-complaint-based
inspections and enforcement.
3. Redevelopment Areas, Neighborhood Revitalization Areas, or other Target
Areas
The Neighborhood Services Department works with resident advisory
committees and neighborhood organizations in the city's designated
Redevelopment Areas and other Target Areas to eliminate blight and to
promote residential and commercial redevelopment and revitalization. In order
to support and complement redevelopment and revitalization efforts within the
designated redevelopment and Target Areas, systematic and non-complaint-
based code enforcement may be required.
At the request of Phoenix City Council members, certain Neighborhood
Revitalization Areas are designated by the Neighborhood Services
Department for neighborhood organization and revitalization activities. Based
upon the request of, and in partnership with, the neighborhood organization,
non- complaint-based code enforcement may be implemented in these areas.
4. Properties in the Immediate Area which are an Obvious Detriment or Blight
When an initial inspection is conducted, based on a complaint, the inspector
may:
a. Expand upon the initial complaint on the same property and determine
whether violations exist on the following items identified by City Council:
• High weeds/grass or dead/dry bushes, trees, weeds and/or other
vegetation
• Inoperable vehicles
• Junk, litter and/or debris
• Open/vacant buildings and structures
• Outside storage
• Fences in disrepair
• Vehicles parked on a non-dust proofed surface or in non-permitted
areas of residential front or side yards
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• Graffiti
b. Inspect additional properties in the immediate area of the initial reported
violation
c. Limit the inspection to those items, which appeared as violations on the
initial property on which the complaint was received; and the items listed in
III (B)(4)(a).
d. Initiate appropriate enforcement action
5. Environmental, Imminent Hazard and/or Fire Safety Conditions
In order to maintain and protect neighborhoods from imminent hazards,
environmental hazards, fire hazards and other types of similar conditions that
may immediately endanger or place residents in peril, the city will summarily
inspect/abate any and all conditions which are discovered without benefit of
complaint.
6. Seamless Service Efforts
The Neighborhood Services Department may be called upon by other
departments or governmental agencies to partner on issues of community
concern in areas outside of the city’s designated Target Areas. It is the
department’s goal to provide seamless and coordinated service in such
circumstances to facilitate the resolution of an identified community problem.
In order to support and complement these interagency/interdepartmental
efforts, systematic and non-complaint-based code enforcement may be
implemented with the approval of the City Manager or designee.
7. City-designated Slum Properties
In an effort to comprehensively and effectively address multiple violations at
city- designated slum properties, the Neighborhood Services Department may
implement non-complaint-based code enforcement.
8. Recidivist/Chronic Recidivist Properties
To address frequently recurring violations on recidivist properties, the
Neighborhood Services Department may initiate non-complaint-based
inspections/ code enforcement on recidivist properties after case resolution to
check for a recurrence of the same violation(s) and/or any of the common
blight violations as identified in Section III. (B) (4) (a).
To assure lasting compliance on chronic recidivist properties, the
Neighborhood Services Department shall initiate non-complaint based exterior
inspections/ code enforcement on designated chronic recidivist properties after
case resolution, to check for a recurrence of the same violation(s) and/or any
of the common blight violations as identified in Section III. B. (4) (a).
Effective May 31, 2023 7
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9. Private Communities
Enforcement of violations within private communities with private roads and/or
limited public access are generally the responsibility of the owner(s),
responsible party, property manager, and/or park managers. NSD will enforce
violations visible from the property boundaries and health and safety violations
reported by residents within the community.
IV. Hardship Assistance
A. Purpose
It is the intent of the city to provide assistance to all low- and moderate-
income households that are eligible for financial assistance, and support
for owners/responsible parties who are impacted by homelessness.
Assistance and support will be provided in the form of information, referral,
counseling, outreach, the provision of volunteer labor and/or the provision
of direct financial assistance. Additional time to achieve compliance may
also be necessary due to the resources offered.
B. Available Resources
Based upon funding availability and in some cases participant eligibility the
Neighborhood Services Department will provide or coordinate the following
types of assistance:
• Information
• Housing, financial, landlord/tenant counseling
• Referral to public, private, or nonprofit sources of assistance
• Tool lending
• Volunteer labor assistance
• Graffiti abatement supplies and assistance
• Financial assistance to bring violations into compliance
• Housing rehabilitation/reconstruction (limited geographic areas only)
V. Interdepartmental/Interagency Cooperation
A. Purpose
The Neighborhood Services Department will cooperate with other
departments and agencies when appropriate to further the mutual goals of
nuisance abatement and neighborhood maintenance for the benefit of the
entire community.
B. Cooperation From Other Departments
Upon the request of the director or designee, the Police Department and
any other department of the city will assist and cooperate with the director
in the performance of duties related to the enforcement of ordinances. This
cooperation may include assistance in enforcement or abatement actions,
Effective May 31, 2023 8
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Code Enforcement Policy
including removal of persons from buildings or structures to be
demolished.
C. Hazardous Conditions
The city manager or designee may order immediate abatement of a hazard
without notice. The Neighborhood Services Department may also request
official concurrence from other departments as to whether immediate
abatement action is necessary. These departments or agencies include,
but are not limited to, Police, Fire, Public Works, Development Services,
and the Maricopa County Environmental Services departments.
VI. Annual Review by City Council
This Code Enforcement Policy will be reviewed and evaluated annually by the City
Council.
Effective May 31, 2023 9
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Page 258
REVISED Attachment B – Proposed Revised Policy
NEIGHBORHOOD
SERVICES
DEPARTMENT
CODE
ENFORCEMENT
POLICY
The Code Enforcement Policy,
adopted by the Phoenix City
Council, provides guidelines for
enforcement of the Neighborhood
Preservation Ordinance, Zoning
Ordinance and portions of other
codes and ordinances.
Effective June 14, 2023
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Code Enforcement Policy
Effective May 31, 2023 2
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Neighborhood Services Department Mission
To Preserve, Enhance and Engage Phoenix Neighborhoods
Contact Us
Report a code violation:
phoenix.gov/myPHX311
(602) 534-4444
Check the status of a code enforcement case:
nsdonline.phoenix.gov/CodeEnforcement
(602) 534-4444
For information about the Neighborhood
Preservation Code Compliance program:
phoenix.gov/nsd/programs/compliance
For a copy of this publication in an alternate format or for reasonable accommodations contact:
Neighborhood Services Department ADA Liaison,
200 W. Washington St., Phoenix, AZ 85003. Voice (602) 534-4444. TTY 711.
Esta información está disponible en español.
Effective June 14, 2023
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Code Enforcement Policy
Statement of Intent
The Code Enforcement Policy is to be used to guide the efforts of the Neighborhood Services
Department to address violations of the City Code. To achieve compliance, it is the intent of the
department to lead with education, provide resources when hardships exist, and enforce when
necessary. Code enforcement is intended to be used to foster partnership with residents to support
the overall health, safety, and welfare of the City, and to protect neighborhoods against hazardous,
blighting, and deteriorating influences or conditions. Neighborhood Preservation Inspectors provide
excellent customer service and will operate with fairness, integrity, transparency, and consistent
professionalism while working to meet the department’s intent.
I. Standard Code Enforcement
A. Purpose
It is the intent of the city of Phoenix to promote the health, safety, and welfare of
the residents of Phoenix, Arizona. Part of this responsibility includes protecting
neighborhoods from blighting and deteriorating conditions that have a negative
impact on area property values and encourage social disorder and crime. This is
achieved through ordinances and by establishing a policy to guide enforcement of
the ordinances.
B. Standard Enforcement Policy
maintain the physical environment of their neighborhoods through standards set in
local ordinances. To assist in this endeavor, the following code enforcement policy
has been established to guide the city in addressing properties with code
violations.
The following actions will be taken on properties where there has been no case history or
history of violations and/or previous enforcement action:
1. Inspection/Pre-notification
When a property complaint is received, the city will respond in the following
manner:
a. Immediate Inspections
If the alleged violation concerns a potential health or safety hazard to the
neighborhood or neighbors, inclusive of open/vacant buildings, fire and/or
health hazards, unsecured pools or other health and safety hazards, the city
will respond with an immediate inspection.
b. Pre-Notification Letter
If the alleged violation is not a potential health or safety hazard, if the property
is occupied and if a mailing address is available, the city will issue a pre-
notification letter to the owner/responsible parties notifying them that specific
complaints have been received and that an inspection will be conducted within
Effective May 31, 2023 2
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Code Enforcement Policy
ten days. Information on the most common blighting violations will also be
included with the pre-notification letter.
2. Formal Notice of Ordinance Violation (NOV)
Except in cases involving health and safety violations, cases with previous
history of code violations, violations of a transient nature such as commercial
business violations, home occupation violations and violations involving
vendors, the responsible party or parties will be officially notified that a
violation has been discovered through an inspection and will be advised of
specific corrective action required. They will also be advised through this
process of what further action will be taken by the city if they do not comply. In
addition, owners/responsible parties will be advised of available appropriate
assistance as enumerated in Section IV.B. of this policy.
a. Timelines for NOV Reinspection
i. Standard – 15 days (minor violations)
ii. Standard – 35 days (significant cost to correct)
iii. Abatement – 35 days
iv. Hazard – 0 to 24 hours
v. Graffiti – 10 days
vi. Rental Registration – 10 days
vii. Illegal Signs - 5 days
viii. Mobile Vending – 0 to 15 days
The NOV will include an explanation that recidivists will receive only one
official notice for a violation and that future offenses of city ordinances may
result in legal action without issuance of further notices of ordinance violation.
Information on the most common blighting violations will also be included with
the NOV.
3. Civil Citation
Owners/responsible parties who fail to comply will be subject to the issuance
of a civil citation that will be adjudicated by a hearing officer/judge. In the case
of properties that are not owner occupied the following general guidelines will
apply:
In general, tenants/occupants will be held responsible for items concerning
routine maintenance and for personal property items.
In situations where tenants/occupants have failed to fulfill their responsibility for
compliance with city ordinances, owners/responsible parties may also be held
accountable.
In cases involving unoccupied properties, owners/ responsible parties will be
held accountable for all property conditions.
Effective May 31, 2023 3
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Code Enforcement Policy
4. Criminal Complaint
Failure to comply with any of the preceding actions will be cause to proceed
with a criminal complaint.
5. City Abatement
The city, at its own discretion, may choose to directly abate and assess
(lien) for any and all violations that remain in non-compliance with city
ordinances or regulations.
6. Exceptions
Exceptions to the standard code enforcement policy are as follows:
Episodic Violations
a. An episodic violation is one that occurs intermittently, including violations
at Short Term Rentals. To effectively address episodic violations in an
expediated manner, the Neighborhood Services Department will deviate
from the standard enforcement process and proceed to an immediate
citation.
Violations include, but are not limited to, non-permitted events where the
owner has been notified but activity continues, such as unauthorized
parties that occur on commercial properties and events with outdoor
entertainment without the appropriate use permit.
II. Recidivists Persons/Properties and Egregious Violations
A. Purpose
The recidivist process is designed to provide relief via an expedited enforcement
process for neighborhoods experiencing problems with residents who repeatedly
violate city ordinances and who have demonstrated an inability or unwillingness to
remain a good neighbor by maintaining their property.
B. Definition
A recidivist case is a newly opened case on a property involving the same responsible
party for the same violation or any of the common blight violations as specified in Section
III (B) (4) (a), where within the last 12 months, the responsible party has been issued a
Notice of Ordinance Violation and/or civil citation, and/or had criminal charges filed for,
and/or contractual abatement initiated.
An egregious violation is when the condition or state of a property is in an extreme
state of violation, which could present health and safety issues, or is beyond the
reasonable scenario where the owner may not be aware there is a violation.
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Code Enforcement Policy
If unusual or mitigating circumstances warrant, the City Manager or designee exempt
a responsible party from the recidivist designation. In such cases, the City Manager or
designee will seek input from the complainant, neighborhood associations or block
watches in the area, area residents or other staff, as appropriate, to assist in making a
determination.
C. Notification Policy
Cases with violation which have been determined to be recidivist or chronic recidivist
will not be issued a pre-notification letter or standard NOV, and will proceed
immediately to one of the following code enforcement actions based on the unique
facts of the case:
issue a NOV requiring the abatement of the violations
issue a civil citation
issue a criminal summons
III. Inspection/Enforcement
A. Purpose
The Neighborhood Preservation Ordinance, Zoning Ordinance and other ordinances
and codes enforced by the Neighborhood Services Department are enforced on a
complaint basis. This is designed to encourage resident, neighborhood association,
block watch or other city department participation in the enforcement process. The
graffiti supplies non- access regulations (Section 39-10 D) of the Neighborhood
Preservation Ordinance and mobile vending regulations are enforced proactively.
Anonymous complaints will be accepted with the following exceptions: illegal
commercial business complaints; when past complaints for the same alleged violation
on the same property have been found to be invalid on three or more occasions; and
in situations when a street address is not provided. Complaints in these categories will
require that the complainant provide a name and contact phone number.
B. Exceptions
Exceptions to the complaint-based enforcement policy are as follows:
1. Active Neighborhood Fight Back Areas
The Neighborhood Fight Back Program is a resident mobilization effort that
provides a temporary increase in city services to assist in community
revitalization efforts. The increased services are targeted to reduce crime,
eliminate, or prevent blight and help restore or stabilize neighborhoods.
Deviation from the complaint-based enforcement process will take place at the
request of, and with the active support and cooperation of, area residents.
Effective May 31, 2023 5
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Code Enforcement Policy
2. Neighborhood Initiative Areas
Combined with the city's long-standing commitment to improve distressed
areas, the Neighborhood Services Department is focusing resources for
concentrated and comprehensive revitalization in five Neighborhood Initiative
Areas. The concept is to concentrate resources, complete revitalization, then
move to other areas of need. The neighborhoods identified and selected
require a comprehensive approach for restoration and revitalization. Staff
works with residents so that success can be defined, and a strategy developed
to achieve it.
These and future designated NIAs will allow for non-complaint-based
inspections and enforcement.
3. Redevelopment Areas, Neighborhood Revitalization Areas, or other Target
Areas
The Neighborhood Services Department works with resident advisory
committees and neighborhood organizations in the city's designated
Redevelopment Areas and other Target Areas to eliminate blight and to
promote residential and commercial redevelopment and revitalization. In order
to support and complement redevelopment and revitalization efforts within the
designated redevelopment and Target Areas, systematic and non-complaint-
based code enforcement may be required.
At the request of Phoenix City Council members, certain Neighborhood
Revitalization Areas are designated by the Neighborhood Services
Department for neighborhood organization and revitalization activities. Based
upon the request of, and in partnership with, the neighborhood organization,
non- complaint-based code enforcement may be implemented in these areas.
4. Properties in the Immediate Area which are an Obvious Detriment or Blight
When an initial inspection is conducted, based on a complaint, the inspector
may:
a. Expand upon the initial complaint on the same property and determine
whether violations exist on the following items identified by City Council:
High weeds/grass or dead/dry bushes, trees, weeds and/or other
vegetation
Inoperable vehicles
Junk, litter and/or debris
Open/vacant buildings and structures
Effective May 31, 2023 6
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Code Enforcement Policy
Outside storage
Fences in disrepair
Vehicles parked on a non-dust proofed surface or in non-permitted
areas of residential front or side yards
Graffiti
b. Inspect additional properties in the immediate area of the initial reported
violation
c. Limit the inspection to those items, which appeared as violations on the
initial property on which the complaint was received; and the items listed in
III (B)(4)(a).
d. Initiate appropriate enforcement action
5. Environmental, Imminent Hazard and/or Fire Safety Conditions
In order to maintain and protect neighborhoods from imminent hazards,
environmental hazards, fire hazards and other types of similar conditions that
may immediately endanger or place residents in peril, the city will summarily
inspect/abate any and all conditions which are discovered without benefit of
complaint.
6. Seamless Service Efforts
The Neighborhood Services Department may be called upon by other
departments or governmental agencies to partner on issues of community
concern in areas outside of the city’s designated Target Areas. It is the
department’s goal to provide seamless and coordinated service in such
circumstances to facilitate the resolution of an identified community problem.
In order to support and complement these interagency/interdepartmental
efforts, systematic and non-complaint-based code enforcement may be
implemented with the approval of the City Manager or designee.
7. City-designated Slum Properties
In an effort to comprehensively and effectively address multiple violations at
city- designated slum properties, the Neighborhood Services Department may
implement non-complaint-based code enforcement.
8. Recidivist/Chronic Recidivist Properties
To address frequently recurring violations on recidivist properties, the
Neighborhood Services Department may initiate non-complaint-based
inspections/ code enforcement on recidivist properties after case resolution to
check for a recurrence of the same violation(s) and/or any of the common
blight violations as identified in Section III. (B) (4) (a).
To assure lasting compliance on chronic recidivist properties, the
Neighborhood Services Department shall initiate non-complaint based exterior
Effective May 31, 2023 7
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Code Enforcement Policy
inspections/ code enforcement on designated chronic recidivist properties after
case resolution, to check for a recurrence of the same violation(s) and/or any
of the common blight violations as identified in Section III. B. (4) (a).
9. Private Communities
Enforcement of violations within private communities with private roads and/or
limited public access are generally the responsibility of the owner(s),
responsible party, property manager, and/or park managers. NSD will enforce
violations visible from the property boundaries and health and safety violations
reported by residents within the community.
IV. Hardship Assistance
A. Purpose
It is the intent of the city to provide assistance to all low- and moderate-
income households that are eligible for financial assistance, and support
for owners/responsible parties who are impacted by homelessness.
Assistance and support will be provided in the form of information, referral,
counseling, outreach, the provision of volunteer labor and/or the provision
of direct financial assistance. Additional time to achieve compliance may
also be necessary due to the resources offered.
B. Available Resources
Based upon funding availability and in some cases participant eligibility the
Neighborhood Services Department will provide or coordinate the following
types of assistance:
Information
Housing, financial, landlord/tenant counseling
Referral to public, private, or nonprofit sources of assistance
Tool lending
Volunteer labor assistance
Graffiti abatement supplies and assistance
Financial assistance to bring violations into compliance
Housing rehabilitation/reconstruction (limited geographic areas only)
V. Interdepartmental/Interagency Cooperation
A. Purpose
The Neighborhood Services Department will cooperate with other
departments and agencies when appropriate to further the mutual goals of
nuisance abatement and neighborhood maintenance for the benefit of the
entire community.
B. Cooperation From Other Departments
Effective May 31, 2023 8
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Code Enforcement Policy
Upon the request of the director or designee, the Police Department and
any other department of the city will assist and cooperate with the director
in the performance of duties related to the enforcement of ordinances. This
cooperation may include assistance in enforcement or abatement actions,
including removal of persons from buildings or structures to be
demolished.
C. Hazardous Conditions
The city manager or designee may order immediate abatement of a hazard
without notice. The Neighborhood Services Department may also request
official concurrence from other departments as to whether immediate
abatement action is necessary. These departments or agencies include,
but are not limited to, Police, Fire, Public Works, Development Services,
and the Maricopa County Environmental Services departments.
VI. Annual Review by City Council
This Code Enforcement Policy will be reviewed and evaluated annually by the City
Council.
Effective May 31, 2023 9
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Report
Supporting documents
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Item text
Backyard Garden Program Agreements - Amendments (Ordinance S-49889)
Request to authorize the City Manager, or his designee, to execute amendments to
Agreements 155310-002 with TigerMountain Foundation,155313-003 with NxT
Horizon LLC, and 155314-002 with Lehr Innovations, LLC to increase grant funding.
Further request to authorize City Controller to disburse all funds related to these items.
Funding is available from the Gila River Indian Community grant. There is no impact to
the General Fund.
Summary
In 2021, the Office of Environmental Programs (OEP) received a three-year, $289,356
grant from the Gila River Indian Community (GRIC). The Seeding Abundance and
Growing Our Food project provides equipment and training for up to 36 residents
experiencing food insecurity and living in food deserts to grow their own food. The
three organizations that partnered with the City in the GRIC grant submittal have also
been providing the same services with American Rescue Plan Act (ARPA) funds
through the Phoenix Backyard Garden Program. OEP requests amending the existing
ARPA agreement to include up to 36 additional gardens to be funded by the GRIC
grant.
TigerMountain Foundation (TMF), NxT Horizon LLC (NxT), and Lehr Innovations, LLC
(Lehr) will install the GRIC backyard gardens using aquaponics, growing produce and
protein (fish and shrimp), and raised beds. The garden systems include all materials,
supplies, equipment, labor, and 12 months of on-call training, maintenance and repair
services.
Procurement Information
Services may be procured, as needed, in accordance with Administrative Regulation
3.10 to implement and administer programs intended to prevent, prepare for, and
respond to the COVID-19 pandemic.
Contract Term
The contract terms for TMF, NxT and Lehr will be extended from May 31, 2024, to Dec.
31, 2024.
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Financial Impact
There is no impact to the General Fund. Funding is available through the GRIC grant.
The funding breakdown is as follows:
· TMF - The last authorization for Agreement 155310-002 was for a not-to-exceed
agreement value of $498,300. This amendment will increase the authorization by
$74,592 using GRIC funds for a new total cost not to exceed value of $572,892.
· NxT - The last authorization for Agreement 155313-003 was for a not-to-exceed
agreement value of $555,505. This amendment will increase the authorization by
$99,246 using GRIC funds for a new total cost not to exceed value of $654,751.
· Lehr - The last authorization for Agreement 155314-002 was for total not-to-exceed
$351,150. This amendment will increase the authorization for the agreement by
$27,000 using GRIC funds for a new total not-to-exceed agreement value of
$378,150.
Concurrence/Previous Council Action
Council approved the GRIC Gaming Grants (Ordinance S-47639) on June 16, 2021,
and on April 19, 2023, Council approved disbursement of GRIC funds via Ordinance S-
49628. Council approved Phoenix Backyard Garden Program within the ARPA Phoenix
Resilient Food Systems Programs Second Tranche Amendments for Continuing
Programs (Ordinance S-48884) on July 1, 2022.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of
Environmental Programs.
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Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Agreements for Food System Transformation Grant (Ordinance S-49902)
Request to authorize the City Manager, or his designee, to enter into individual
agreements with the Arizona Fresh LLC, Cihuapactli Collective, Creighton Community
Foundation, Food Forest Cooperative, Local First Arizona, Machokoto Family Farms,
Phoenix Local Organizing Committee, Spaces of Opportunity, Sun Produce
Cooperative, and The Orchard Community Learning Center to disburse funds for the
Food System Transformation Grant program. Further request to authorize the City
Controller to disburse all funds related to this item. Funding is available through the
City’s allocation of the American Rescue Plan Act (ARPA) federal funding and is in the
Phoenix Resilient Food System category of the strategic plan and through City of
Phoenix General Funds. The additional aggregate expenditures included will not
exceed $860,300.
Summary
In response to the COVID-19 pandemic, the Office of Environmental Programs (OEP)
developed a food assistance plan to address the food needs of vulnerable populations
and communities impacted by COVID-19. The plan provides: 1) access to healthy
foods for impacted populations; 2) infrastructure assistance regarding transportation
and delivery with a focus on home delivery; 3) support for food banks, food pantries
and community agencies; 4) support for increased local food production; and 5)
business and employment opportunities throughout the food system spectrum.
Economic Development and Innovation
Food System Transformation Grant Program
The Food System Transformation Grant program is designed to encourage small
businesses across the food system to implement projects with the potential to
transform the City’s food system into a more resilient, sustainable, equitable, healthy
and thriving system.
OEP had an open grant application process for 30 days and received 16 eligible
applications for a total request of $1,288,953. The grant awards were selected
following criteria identified in the grant application and were evaluated by a panel
consisting of city staff and external stakeholders. OEP is recommending award of Food
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System Transformation grant funds to 10 food system businesses and non-profits that
were impacted by COVID and/or are providing food to COVID-impacted
individuals/households. The projects also accelerate the transition and transformation
of the local food system.
The following are recommended for funding:
· Arizona Fresh LLC will use grant funds to establish an outdoor Farmer's Market in
South Phoenix, serving food desert communities and benefiting underserved
farmers. It will increase access to healthy food in COVID-impacted areas and boost
sales for local food producers. The grant funds will be used for the costs to initiate
the farmer’s market.
· Cihuapactli Collective will use the grant to build a Wellness Center and Food Forest
on seven acres in South Phoenix. The project aims to enhance access to fresh local
foods, culturally sensitive health services and products, and safe outdoor spaces for
residents.
· Creighton Community Foundation will use the grant to develop a food retail project
at Fresca Zona, providing low-income Phoenix residents with access to affordable,
fresh, and healthy SNAP-eligible produce. The grant funded project will improve
food security, accessibility, affordability, and promote healthy eating in the
community while enhancing local market options and strengthening the resilience of
the local food system.
· Food Forest Cooperative will use grant funds to establish security and food
prep/storage infrastructure. The project includes storage containers, tools, shade
structures, water tanks, solar pumps and plants. Additionally, fencing, a refrigerated
trailer, water trailer, mobile outdoor kitchen and labor stipends will be provided.
· Local First Arizona will use grant funds to scale up the Heart & Soil People’s
Garden’s capacity by installing a portable restroom, creating new educational and
training materials for children, installing a misting system and hiring staff to
coordinate project execution.
· Machokoto Family Farms will use grant funding to scale up food waste diversion
and carbon farming efforts along with training for Black, Indigenous, and People of
Color farmers in Phoenix.
· Phoenix Local Organizing Committee will use grant funds to promote sustainable
and resilient food production by reducing water use, mitigating extreme heat with
shade structures, empowering the community through food production education,
and training at three community garden and urban farm sites within Phoenix.
· Spaces of Opportunity will allocate grant funding to provide training to local farmers,
implement water efficiencies saving 13 million gallons per year, and build shade
structures to mitigate extreme heat on food production and farmers.
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· Sun Produce Cooperative Project will use grant funds to increase food distribution
by 25-30 percent per year. Funding will support Sun Produce to expand sales and
reduce distribution costs for farmers. Additionally, the project will enhance service to
those in need, resulting in increased sales for local food producers and improved
accessibility for consumers living in food deserts.
· The Orchard Community Learning Center will utilize the grant to expand
regenerative food production of fruit trees and native adapted edible foods and
plants, install a gravity irrigation system to save five million gallons of water
annually, enhance local market access, upgrade cold storage facilities, expand
composting operations and create four positions. This will result in increased
access to local markets, water and labor savings, reduced food loss and waste, and
improved operations.
Procurement Information
Services may be procured, as needed, in accordance with Administrative Regulation
3.10 to implement and administer programs intended to prevent, prepare for and
respond to the COVID-19 pandemic.
Contract Term
The term of the agreements will begin on or about July 1, 2023, through June 30,
2024. Agreements may be extended based on continuous need and available funding,
which may be exercised by the City Manager, or his designee.
Financial Impact
Funds are available from a combination of ARPA and City of Phoenix General Funds.
ARPA funds represent $750,000 and General Fund dollars from OEP’s Food Systems
Program will cover the remaining amount.
The funding breakdown is as follows:
· Arizona Fresh LLC - $99,000
· Cihuapactli Collective - $99,000
· Creighton Community Foundation - $94,571
· Food Forest Cooperative - $95,000
· Local First Arizona - $15,000
· Machokoto Family Farms - $78,390
· Phoenix Local Organizing Committee - $98,914
· Spaces of Opportunity - $99,000
· Sun Produce Cooperative - $99,000
· The Orchard Community Learning Center - $82,425
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Concurrence/Previous Council Action
The City Council approved the ARPA Strategic Plan on June 8, 2021, and the ARPA
Phoenix Resilient Food System allocation for the second tranche on June 7, 2022.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of
Environmental Programs.
Page 275
Report
Supporting documents
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Item text
the Walmart Local Community Grant (Ordinance S-49898)
Request approval for the City Manager, or his designee, for the City of Phoenix Office
of Environmental Programs (OEP) to submit a grant application to the Walmart Local
Community Grants program for a $5,000 grant for the Phoenix Food Day & Healthfest
2023 community event. If awarded, request approval to execute all contracts
necessary to accept and disburse the grant funds. Further request authorization for the
City Treasurer to accept, and for the City Controller to disburse, grant funds in
accordance with the terms of the aforementioned grant.
Summary
The Walmart Local Community Grants program is available to nonprofit and local
government organizations that provide benefits directly to those within the impacted
service area. Areas of funding include community and economic development,
diversity and inclusion, education, environmental sustainability, health and human
services, hunger relief and healthy eating, public safety and quality of life. Grant
funding is available from a minimum of $250 to a maximum of $5,000. Grant
applications are accepted on a quarterly basis.
The requested grant funding is for the implementation of the annual Phoenix Food Day
& Healthfest (Food Day) event to be held in October 2023 in the South Phoenix
community. This event fits within the grant program's focus area of hunger relief and
healthy eating, as well as education, environmental sustainability, and diversity and
inclusion. Food Day is hosted by OEP with volunteer support from several city
departments. Historically, OEP funds the event with financial support from a variety of
business and nonprofit entities that provide sponsorship dollars. The community event
is held in food desert areas that are also low income and communities of color, and the
event offers food, health and wellness resources to residents impacted by food
insecurity and hunger. The event includes exhibitors, a farmers’ market, kids zone
area, music and entertainment, education, cooking and gardening demos, food trucks,
free baby shots and vaccine stations, the Apple Crunch and prize giveaways.
Funding from this grant would be used for the following activities: giveaways (tote bags
and water bottles), prizes (children's bikes and grocery store gift cards), free produce
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from local farmers, advertising, entertainment, rental equipment (restrooms, water
stations and canopies), and cooking and gardening demonstration supplies.
The grant will be managed by the OEP. The grant proposal deadline is July 15, 2023.
Award announcements are made prior to Oct. 15, 2023.
Contract Term
The grant term is for one year.
Financial Impact
No match or general fund monies are required for this grant.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of
Environmental Programs.
Page 277
Report
Supporting documents
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Item text
and Fiscal Year 2020-24 Consolidated Plan's Fiscal Year 2021-22 Annual Action
Plan Amendment
Request City Council approval of an Amendment to the Fiscal Year (FY) 2020-24
Consolidated Plan's FY 2021-22 Annual Action Plan to modify the U.S. Department of
Housing and Urban Development (HUD) HOME Investment Partnerships Program
(HOME) American Rescue Plan (ARP) Act of 2021 Allocation Plan authorized under
Section 3205 of the American Rescue Plan Act of 2021, Public Law 117-2, enacted on
March 11, 2021, for the purposes of providing homelessness assistance and
supportive services due to the continued impact of the COVID-19 pandemic on the
economy, public health, state and local governments, individuals and businesses.
Summary
The City of Phoenix Annual Action Plan details the funding strategy for the Community
Development Block Grant, Emergency Solutions Grant, HOME, and Housing
Opportunities for Persons with AIDS programs. Additionally, the Annual Action Plan
describes how funds will be used to address the priorities and goals outlined in the FY
2020-24 Consolidated Plan.
On Nov. 16, 2022, the City approved a substantial amendment to the Annual Action
Plan in the form of the HOME-ARP Allocation Plan. This amendment added HUD’s
allocation of $21,354,777 in HOME-ARP funds for the City and detailed the City’s plan
on programming this funding.
HOME-ARP funds are restricted to serving the following populations: homeless, at-risk
of homelessness, fleeing/attempting to flee domestic violence, dating violence, sexual
assault, stalking or human trafficking; or other populations where assistance would
prevent the families from experiencing homelessness; or serve those with the greatest
risk of housing instability.
The City of Phoenix plans on using HOME-ARP funds for the following activities:
production or preservation of affordable housing, purchase and development of non-
congregate shelter, supportive services, and operating costs for non-profit
organizations undertaking HOME-ARP activities.
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Given the critical need for these programs in the community, the City is proposing
modifying the existing HOME-ARP Allocation Plan to prioritize projects which have a
more immediate impact on the community. The proposed amendment would expand
the procurement language in the HOME-ARP Allocation Plan to allow more flexibility in
administering programs and dedicating funding to projects.
Further City Council action will be required to enter into any new contracts, or to
modify any existing contracts, with developers and/or service providers for services
funded under these eligible activities.
Financial Impact
These programs are federally funded by HUD. There is no impact to the General Fund.
Public Outreach
The City of Phoenix published a 30-day comment period in the Arizona Republic on
March 22, 2023. The public comment period was open from March 27, 2023, to April
25, 2023.
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing and
Neighborhood Services departments.
Page 279
Report
Supporting documents
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Item text
(Ordinance S-49818)
Request to authorize the City Manager, or his designee, to enter into an Affordable
Housing Loan Program agreement for up to $2 million in federal U.S. Department of
Housing and Urban Development (HUD) HOME Investment Partnerships Program
(HOME) funds with Garfield Veterans Housing III MM, LLC, or a City-approved
nominee, for the Garfield III affordable housing development project, and to take all
actions and execute all documents to complete the loan. Further request to authorize
the City Controller to disburse the funds for the life of the contract. There is no impact
to the General Fund.
Summary
On Nov. 21, 2022, the Housing Department issued a Call for Interest (CFI) seeking
proposals for the acquisition, new construction and/or rehabilitation of affordable rental
housing based on the Affordable Housing Community Priorities approved by the City
Council on Nov. 16, 2022. The Community Priorities are:
1. Acquisition, rehabilitation and/or new construction of properties that focus on
homeless or special needs populations, and that provide appropriate services to assist
and sustain these populations; and
2. Acquisition, rehabilitation and/or new construction of properties where the developer
qualifies as a Community Housing Development Organization (CHDO) as defined by
the HOME Program.
Garfield III, located at 1510 E. Portland St., consists of the new construction of a 60-
unit permanent housing community. Pennrose, LLC, a for-profit developer, requested
$2 million to assist with the development of this project. All units will serve households
with incomes at or below 60 percent of the Area Median Income (AMI) with 22 HOME
units serving households at or below 40 percent AMI who are frail elderly. Supportive
services directed towards residents with disabilities will include financial planning,
money management, budgeting and debt management tools. Other proposed funding
for this project includes permanent debt financing, nine percent Low Income Housing
Tax Credit Program (LIHTC) equity, and deferred developer fee. Total development
cost is estimated at $26,909,738.
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Project awards are contingent on full underwriting, environmental release of funds,
commitments of other financing and availability of federal funds. The overall loan
structure will be consistent with the Housing Department's Underwriting Guidelines for
affordable rental housing projects.
Procurement Information
Five proposals were reviewed by an evaluation committee comprised of two City staff
members and one community representative. The proposals were evaluated on a
1,000-point scale based on the following criteria: Developer Experience; Project
Merits/Approach; Financial Feasibility; and Project Impact. All five projects were
recommended for funding, as follows:
· Garfield III (Pennrose, LLC/Garfield Veterans Housing III MM, LLC)
· Glendale Apartments (The Richman Group/Richman Glendale Apartments, LLC)
· Residences at Falcon Park (Palindrome Properties Group/Urban Housing Partners
VII, LLC)
· Acacia Heights III (Trinity Housing Development, LLC/Catholic Charities/Acacia
Heights III, LLC)
· Phoenix Scholar House (Affordable Rental Movement of Save the Family
Foundation of Arizona/Brinshore Development)
Financial Impact
There is no impact to the General Fund. HOME is a federally funded program. Funding
for this CFI is made available from FY 2022 HOME funds and a forward allocation of
FY 2023 HOME funds. Funding commitments for projects with LIHTC equity are reliant
upon receiving a LIHTC award from the Arizona Department of Housing. Funding is
budgeted in the Housing Department's Capital Improvement Program. Loan execution
is anticipated for FY 2023-24, and the loan will be paid to the developer over an
estimated four-year period based on HUD's project completion deadline.
Location
1510 E. Portland St.
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 281
Report
Supporting documents
No supporting documents stored.
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Item text
Development (Ordinance S-49819)
Request to authorize the City Manager, or his designee, to enter into an Affordable
Housing Loan Program agreement for up to $1.9 million in federal U.S. Department of
Housing and Urban Development (HUD) HOME Investment Partnerships Program
(HOME) funds with Richman Glendale Apartments, LLC, or a City-approved nominee,
for the Glendale Apartments affordable housing development project, and to take all
actions and execute all documents to complete the loan. Further request to authorize
the City Controller to disburse the funds for the life of the contract. There is no impact
to the General Fund.
Summary
On Nov. 21, 2022, the Housing Department issued a Call for Interest (CFI) seeking
proposals for the acquisition, new construction and/or rehabilitation of affordable rental
housing based on the Affordable Housing Community Priorities approved by the City
Council on Nov. 16, 2022. The Community Priorities are:
1. Acquisition, rehabilitation and/or new construction of properties that focus on
homeless or special needs populations, and that provide appropriate services to assist
and sustain these populations; and
2. Acquisition, rehabilitation and/or new construction of properties where the developer
qualifies as a Community Housing Development Organization (CHDO) as defined by
the HOME Program.
Glendale Apartments, located at 6819 N. 27th Ave., consists of the new construction of
a 45-unit permanent housing community. Richman Glendale Apartments, LLC, and
TRG Arizona Development, LLC, both for-profit developers, requested $1.9 million to
assist with the development of this project. All units will serve households with incomes
at or below 60 percent of the Area Median Income (AMI) with 11 units serving
households at 50 percent AMI that are experiencing homelessness or at risk of
homelessness. Supportive services will include a resident services coordinator who
will serve in a case management capacity developing individualized service plans with
residents, arranging on-site services, and referrals to additional service providers.
Other proposed funding for this project includes permanent debt financing, nine
Page 282
percent Low Income Housing Tax Credit (LIHTC) equity and deferred developer fee.
Total development cost is estimated at $19,849,394.
Project awards are contingent on full underwriting, environmental release of funds,
commitments of other financing and availability of federal funds. The overall loan
structure will be consistent with the Housing Department's Underwriting Guidelines for
affordable rental housing projects.
Procurement Information
Five proposals were reviewed by an evaluation committee comprised of two City staff
members and one community representative. The proposals were evaluated on a
1,000-point scale based on the following criteria: Developer Experience; Project
Merits/Approach; Financial Feasibility; and Project Impact. All five projects were
recommended for funding, as follows:
· Garfield III (Pennrose Holding LLC/Garfield Veterans Housing III MM, LLC)
· Glendale Apartments (The Richman Group/Richman Glendale Apartments, LLC)
· Residences at Falcon Park (Palindrome Properties Group, Urban Housing Partners
VII, LLC)
· Acacia Heights III (Trinity Housing Development, LLC/Catholic Charities/Acacia
Heights III, LLC)
· Phoenix Scholar House (The Affordable Rental Movement of Save the Family
Foundation of Arizona/Brinshore Development)
Financial Impact
There is no impact to the General Fund. HOME is a federally funded program. Funding
for this CFI is made available from Fiscal Year (FY) 2022 HOME funds and a forward
allocation of FY 2023 HOME funds. Funding commitments for projects with LIHTC
equity are reliant upon receiving a LIHTC award from the Arizona Department of
Housing. Funding is budgeted in the Housing Department's Capital Improvement
Program. Loan execution is anticipated for FY 2023-24, and the loan will be paid to the
developer over an estimated four-year period based on HUD's project completion
deadline.
Location
6819 N. 27th Ave.
Council District: 5
Page 283
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 284
Report
Supporting documents
No supporting documents stored.
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Item text
Development (Ordinance S-49820)
Request to authorize the City Manager, or his designee, to enter into an Affordable
Housing Loan Program agreement for up to $1,034,346 in federal U.S. Department of
Housing and Urban Development (HUD) HOME Investment Partnerships Program
(HOME) funds with Falcon Park, LLC, Palindrome Properties Group and Urban
Housing Partners, or a City-approved nominee, for the Residences at Falcon Park
affordable housing development project, and to take all actions and execute all
documents to complete the loan. Further request to authorize the City Controller to
disburse the funds for the life of the contract. There is no impact to the General Fund.
Summary
On Nov. 21, 2022, the Housing Department issued a Call for Interest (CFI) seeking
proposals for the acquisition, new construction and/or rehabilitation of affordable rental
housing based on the Affordable Housing Community Priorities approved by the City
Council on Nov. 16, 2022. The Community Priorities are:
1. Acquisition, rehabilitation and/or new construction of properties that focus on
homeless or special needs populations, and that provide appropriate services to assist
and sustain these populations; and
2. Acquisition, rehabilitation and/or new construction of properties where the developer
qualifies as a Community Housing Development Organization as defined by the HOME
Program.
Residences at Falcon Park, located at 1220 N. 34th Ave., consists of the new
construction of a 192-unit permanent housing community for low-income households
at 30 percent, 50 percent and 60 percent Area Medium Income (AMI) with five HOME
units serving Veterans. Palindrome Properties Group and Urban Housing Partners, for-
profit developers, requested $1,034,346 to assist with the development of this project.
Supportive services include, but are not limited to: financial literacy training, food
services, physical and behavioral health referrals, job search assistance and reentry
assistance. Other proposed funding for this project includes permanent debt financing,
Low Income Housing Tax Credit (LIHTC) equity and deferred developer fee. Total
development cost is estimated at $44,134,315.
Page 285
Project awards are contingent on full underwriting, environmental release of funds,
commitments of other financing and availability of federal funds. The overall loan
structure will be consistent with the Housing Department's Underwriting Guidelines for
affordable rental housing projects.
Procurement Information
Five proposals were reviewed by an evaluation committee comprised of two City staff
members and one community representative. The proposals were evaluated on a
1,000-point scale based on the following criteria: Developer Experience; Project
Merits/Approach; Financial Feasibility; and Project Impact. All five projects were
recommended for funding, as follows:
· Garfield III (Pennrose Holding, LLC/Garfield Veterans Housing III MM, LLC)
· Glendale Apartments (The Richman Group/Richman Glendale Apartments, LLC)
· Residences at Falcon Park (Palindrome Properties Group/Urban Housing Partners,
VII)
· Acacia Heights III (Trinity Housing Development, LLC/Catholic Charities/Acacia
Heights III, LLC)
· Phoenix Scholar House (The Affordable Rental Movement of Save the Family
Foundation of Arizona/Brinshore Development)
Financial Impact
There is no impact to the General Fund. HOME is a federally funded program. Funding
for this CFI is made available from Fiscal Year (FY) 2022 HOME funds and a forward
allocation of FY 2023 HOME funds. Funding commitments for projects with LIHTC
equity are reliant upon receiving a LIHTC award from the Arizona Department of
Housing. Funding is budgeted in the Housing Department's Capital Improvement
Program. Loan execution is anticipated for FY 2023-24, and the loan will be paid to the
developer over an estimated four-year period based on HUD's project completion
deadline.
Location
1220 N. 34th Ave.
Council District: 4
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 286
Report
Supporting documents
No supporting documents stored.
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Item text
Development (Ordinance S-49821)
Request to authorize the City Manager, or his designee, to enter into an Affordable
Housing Loan Program agreement for up to $2 million in federal U.S. Department of
Housing and Urban Development (HUD) HOME Investment Partnerships Program
(HOME) funds with Acacia Heights III, LLC, Trinity Housing Development, LLC,
Catholic Charities Community Services, or a City-approved nominee, for the Acacia
Heights III affordable housing development project, and to take all actions and execute
all documents to complete the loan. Further request to authorize the City Controller to
disburse the funds for the life of the contract. There is no impact to the General Fund.
Summary
On Nov. 21, 2022, the Housing Department issued a Call for Interest (CFI) seeking
proposals for the acquisition, new construction, and/or rehabilitation of affordable
rental housing based on the Affordable Housing Community Priorities approved by the
1. Acquisition, rehabilitation and/or new construction of properties that focus on
homeless or special needs populations, and that provide appropriate services to
assist and sustain these populations; and
2. Acquisition, rehabilitation and/or new construction of properties where the developer
qualifies as a Community Housing Development Organization as defined by the
HOME Program.
Acacia Heights III, proposed to be located at 4747 N. 7th Ave., consists of the new
construction of a 68-unit permanent housing community. Trinity Housing Development,
LLC and Catholic Charities Community Services, a for-profit and non-profit
partnership, requested $2 million to assist with the development of this project. All units
will serve households with incomes at or below 60 percent of the Area Median Income
(AMI) with 11 HOME units serving households at or below 40 percent AMI. Supportive
services will include resident services coordinators who will serve in a case
management capacity developing service plans with residents, arranging on-site
services, and referrals to additional service providers. Other proposed funding for this
project includes permanent debt financing, Low Income Housing Tax Credit (LIHTC)
Page 287
equity and a deferred developer fee.
Project awards are contingent on full underwriting, environmental release of funds,
commitments of other financing and availability of federal funds. The overall loan
structure will be consistent with the Housing Department's Underwriting Guidelines for
affordable rental housing projects.
Procurement Information
Five proposals were reviewed by an evaluation committee comprised of two City staff
members and one community representative. The proposals were evaluated on a
1,000-point scale based on the following criteria: Developer Experience; Project
Merits/Approach; Financial Feasibility; and Project Impact. All five projects were
recommended for funding, as follows:
· Garfield III (/Pennrose Holding, LLC/Garfield Veterans Housing III MM, LLC)
· Glendale Apartments, LLC (The Richman Group/Richman Glendale Apartments,
LLC)
· Residences at Falcon Park (Palindrome Properties Group/Urban Housing Partners
VII, LLC)
· Acacia Heights III (Trinity Housing Development LLC/Catholic Charities/ Acacia
Heights III, LLC)
· Phoenix Scholar House (Affordable Rental Movement of Save the Family
Foundation of Arizona/Brinshore Development)
Financial Impact
There is no impact to the General Fund. HOME is a federally funded program. Funding
for this CFI is made available from Fiscal Year (FY) 2022 HOME funds, and a forward
allocation of FY 2023 HOME funds. Funding commitments for projects with LIHTC
equity are reliant upon receiving a LIHTC award from the Arizona Department of
Housing. Funding is budgeted in the Housing Department's Capital Improvement
Program. Loan execution is anticipated for FY 2023-24 and, the loan will be paid to the
developer over an estimated four-year period based on HUD's project completion
deadline.
Location
Proposed Address: 4747 N. 7th Ave.
Council District: 4
Page 288
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 289
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Development (Ordinance S-49822)
Request to authorize the City Manager, or his designee, to enter into an Affordable
Housing Loan Program agreement for up to $1.5 million in federal U.S. Department of
Housing and Urban Development (HUD) HOME Investment Partnerships Program
(HOME) and/or HOME-American Rescue Plan (ARP) Act of 2021 funding with The
Affordable Rental Movement (ARM) of Save the Family Foundation of
Arizona/Brinshore Development, Phoenix Scholar House I, LLC, or a City-approved
nominee, for the Phoenix Scholar House affordable housing development project, and
to take all actions and execute all documents to complete the loan. Further request to
authorize the City Controller to disburse the funds for the life of the contract. There is
no impact to the General Fund.
Summary
On Nov. 21, 2022, the Housing Department issued a Call for Interest (CFI) seeking
proposals for the acquisition, new construction and/or rehabilitation of affordable rental
housing based on the Affordable Housing Community Priorities approved by the City
Council on Nov. 16, 2022. The Community Priorities are:
1. Acquisition, rehabilitation and/or new construction of properties that focus on
homeless or special needs populations, and that provide appropriate services to assist
and sustain these populations; and
2. Acquisition, rehabilitation and/or new construction of properties where the developer
qualifies as a Community Housing Development Organization (CHDO) as defined by
the HOME Program.
Phoenix Scholar House will be located at a confidential address and consists of the
new construction of a 56-unit permanent housing community. The partnership between
The A.R.M. of Save the Family Foundation of Arizona, a non-profit CHDO, and
Brinshore Development, a for-profit developer, requested $1.5 million to assist with the
development of this project. All units will serve households with incomes at or below 40
percent Area Median Income (AMI) with 9 HOME units serving victims of domestic
violence. Services include comprehensive wrap around supportive services to assist
residents in achieving educational, career, and family health and well-being goals.
Page 290
Other proposed funding for this project includes permanent debt financing, Low
Income Housing Tax Credit (LIHTC) equity and a deferred developer fee. Total
development cost is estimated at $24,510,380.
Project awards are contingent on full underwriting, environmental release of funds,
commitments of other financing and availability of federal funds. The overall loan
structure will be consistent with the Housing Department's Underwriting Guidelines for
affordable rental housing projects.
Procurement Information
Five proposals were reviewed by an evaluation committee comprised of two City staff
members and one community representative. The proposals were evaluated on a
1,000-point scale based on the following criteria: Developer Experience; Project
Merits/Approach; Financial Feasibility; and Project Impact. All five projects were
recommended for funding, as follows:
· Garfield III (Pennrose Holding, LLC/Garfield Veterans Housing III MM, LLC)
· Glendale Apartments (The Richman Group/Richman Glendale Apartments, LLC)
· Residences at Falcon Park (Palindrome Properties Group/Urban Housing Partners
VII, LLC)
· Acacia Heights III (Trinity Housing Development, LLC/Catholic Charities Community
Services/Acacia Heights III, LLC)
· Phoenix Scholar House (The ARM of Save the Family Foundation of
Arizona/Brinshore Development)
Financial Impact
There is no impact to the General Fund. HOME is a federally funded program. Funding
for this CFI is made available from Fiscal Year (FY) 2022 HOME funds and a forward
allocation of FY 2023 HOME funds. Funding commitments for projects with LIHTC
equity are reliant upon receiving a LIHTC award from the Arizona Department of
Housing. Funding is budgeted in the Housing Department's Capital Improvement
Program. Loan execution is anticipated for FY 2023-24, and the loan will be paid to the
developer over an estimated four-year period based on HUD's project completion
deadline.
Location
Confidential Address
Council District: 4
Page 291
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 292
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
(Ordinance S-49871)
Request to authorize the City Manager, or his designee, to enter into necessary loan
agreements with Chicanos Por La Causa, Inc. (CPLC) and other agreements as
necessary, for the completion of construction activities under the Affordable Housing
Pilot Off-Site Infrastructure Program at 316 W. Broadway Road. Community
Development Block Grant (CDBG) funds are available for this award. Further request
to authorize the City Controller to disburse funds up to $300,000.
Summary
On June 16, 2020, the Phoenix City Council approved nine policy initiatives listed in
the Housing Phoenix Plan with a goal of creating or preserving 50,000 homes by 2030.
As outlined under the fifth initiative for building innovations and cost saving practices,
the Housing Department, in partnership with the Neighborhood Services Department,
developed the Pilot Off-Site Infrastructure Program to assist affordable housing
developers with cost prohibitive and unanticipated off-site infrastructure costs.
Eligible projects include unanticipated off-site infrastructure improvements, undertaken
on property in public ownership, that support the development of new affordable
housing that will be rented or sold to low- and moderate-income households. Eligibility
criteria for the program include the following:
· The improvement is required by zoning stipulation(s) and/or permit review;
· The improvement is off-site and within the public right-of-way or on publicly owned
land;
· The improvement supports the construction of new affordable housing units, in
either new or existing developments;
· The improvement meets a CDBG National Objective;
· The improvement costs are not supported by current financial assistance, grants or
loans;
· The improvements can be completed within 18 months from Phoenix City Council
approval; and
· The improvement was not anticipated as a result of typical zoning, site planning or
Page 293
initial site permit review requirements.
The program will provide up to $300,000 of CDBG funding as a deferred construction
loan to an affordable housing developer to cover eligible costs. Applications for the
program are provided on a referral basis, based upon recommendation from Housing,
Neighborhood Services or Planning and Development department staff's review of
proposed development projects meeting program criteria. Applications are accepted on
a rolling basis and are evaluated based on the total percentage of new affordable
housing units supported by the off-site improvement, description of the proposed
unanticipated improvement scope, project feasibility and project cost.
After recommendation from the Neighborhood Services Department, application
materials were provided to CPLC in July 2022 and submitted for evaluation in March
2023. CPLC’s project will provide 235 units for families earning below 80 percent Area
Median Income. CDBG funds will be used to improve Pueblo Avenue to the north of
the project site. The existing street is approximately 25 feet in width. Per a rezoning
stipulation, the developer of the property is required to provide a total of 32 feet of
paving with curb, gutter, a minimum five-foot wide sidewalk and street lighting along
Pueblo Avenue and facilitate the pavement along the "intervening parcel" (APN 113-05
-045). These improvements were not anticipated by the developer nor included in
project development costs as the improvements are located within the public right-of-
way.
An evaluation committee from the City’s Housing, Planning and Development,
Community and Economic Development, and Neighborhood Services departments
evaluated the CPLC application and gave it an average score of approximately 939
points out of the maximum 1,000 points. A minimum of 800 points is required to be
considered for the funding opportunity.
Financial Impact
This program is funded by the CDBG. There is no impact to the General Fund.
Concurrence/Previous Council Action
On June 16, 2020, the Housing Phoenix Plan, and its nine policy initiatives, was
adopted, including the fifth initiative which looked to create the Off-Site Infrastructure
Program for affordable housing developers.
Location
316 W. Broadway Road
Council District: 7
Page 294
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing and
Neighborhood Services departments.
Page 295
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
S-49833)
Request to authorize the City Manager, or his designee, to award and enter into a
development agreement with The Richman Group, for the development of the
undeveloped portion of the Helen Drake Senior Center site to provide affordable rental
housing for seniors, and to take all actions and execute all documents to effectuate all
agreements required to complete the project. Further request authorization for the City
Treasurer to accept and the City Controller to disburse all funds related to this item.
There is no impact to the General Fund.
Summary
On June 16, 2020, the Phoenix City Council approved nine policy initiatives listed in
the Housing Phoenix Plan with the goal of creating or preserving 50,000 homes by the
year 2030. As part of the third initiative to redevelop City-owned land with mixed-
income housing, the Housing Department identified City-owned parcels that would be
ideal for affordable or mixed-income development.
On Aug. 31, 2022, the Housing Department received City Council approval to update
the list of City-owned land, and to set aside the identified parcels for the development
of affordable or mixed-income development. This update included the addition of the
Helen Drake Senior Center parcel, located at 7600 N. 27th Ave., and is owned and
operated by the Human Services Department.
The proposed project, Helen Drake Village, plans to develop an 80-unit senior
affordable rental property, all below 80 percent Area Median Income, on the
undeveloped portion of the site (approximately 1.8 acres).
The Housing Department, working with The Richman Group, seeks authorization to
proceed with all actions necessary or appropriate to develop the Helen Drake site,
which may include the following:
1. Form a new city-controlled non-profit corporation with the Housing Director to serve
as sole incorporator, with names and governance documents as approved by the
City Manager, or his designee.
Page 296
2. Form a new corporate entity, or entities, of which the corporation will be a member
and co-developer for the Project, to serve as the ownership entity(ies) for the site.
3. Procure and/or engage in funding transactions to finance the redevelopment,
including submitting applications and accepting awards of Low Income Housing Tax
Credits (LIHTC), seeking a LIHTC equity investor, and obtaining other grants and/or
loans for the Project.
4. Provide financial guarantees to investors or lenders to assure completion and loan
repayment if necessary to obtain financing, provided that any guaranty may only be
paid from any developer fees to be paid to the new corporation.
5. Appropriate, expend and disburse funds, which may include Affordable Housing
Funds, Project Based Vouchers and other sources.
6. Enter into agreements including easements, ground leases, licenses, and/or use
agreements as necessary or appropriate to facilitate financing, construction,
rehabilitation, operations and implementation of the development site.
7. Enter into a Memorandum of Understanding for non-profit services to be provided to
the senior residents and members of the Helen Drake Senior Center.
8. Procure, execute, and submit or deliver all contracts, documents and instruments
necessary for the financing, redevelopment and operations of the project.
9. Use and expend the proceeds of any grants, loans and other financing and funding
sources to carry out the redevelopment, capital improvements and operations.
10.Take other action necessary or appropriate to develop, implement and operate all
phases of the project.
Procurement Information
A Request For Proposals (RFP) was issued and posted on the City's solicitation
website in accordance with the City of Phoenix Administrative Regulation 3.10 for
Competitive Sealed Proposals on Dec. 12, 2022. Five proposals were submitted and
deemed responsive and responsible. An evaluation committee from the City's Housing,
Human Services, and Community and Economic Development departments evaluated
the proposals based on the following evaluation criteria: Proposed Development;
Proposer Qualifications, Experience and Finance Capacity; Project Integration with
Helen Drake Senior Center; Proposed Project Timeline; and Proposed City
Commitment and Benefit to the City. The maximum possible point total was 1,000.
· The Richman Group
· Douglaston Development
· Impact Residential Development LLC
· Mercy Housing Mountain Plains
· Urban Development Partners
Page 297
After reaching consensus, the evaluation committee recommends to award The
Richman Group.
Financial Impact
There is no impact to the General Fund.
Concurrence/Previous Council Action
· On June 16, 2020, the Housing Phoenix Plan, and its nine policy initiatives, was
adopted, including the third initiative to redevelop City-owned land with mixed-
income housing.
· On Aug. 31, 2022, City Council approved an update to the list of City-owned land,
which included the addition of the Helen Drake Senior Center parcel.
Public Outreach
Staff held multiple meetings with residents to discuss the potential redevelopment of
the undeveloped portion of the Helen Drake Senior Center site and the intent of
issuing an RFP. On Sept. 23, 2022, an on-site meeting was held at the Helen Drake
Senior Center to discuss the potential redevelopment with members of the senior
center. Staff additionally met with The Haven Advisory Board on Sept. 27, 2022; the
Violence Impact Project (VIP) Coalition on Oct. 24, 2022; the North Glen Square
Neighborhood Association on Nov. 10, 2022; and various community members.
Location
7600 N. 27th Ave.
Council District: 5
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 298
Report
Supporting documents
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Item text
Services (Ordinance S-49878)
Request to authorize the City Manager, or his designee, to amend Ordinance S-49186
in order to change the funding source for the Salvation Army to expand Family
Emergency Shelter Services to HOME Investment Partnerships Program American
Rescue Plan Act of 2021 (HOME-ARP) funds instead of the current funding sources of
Community Development Block Grant (CDBG) entitlement and Community
Development Block Grant Coronavirus Aid, Relief, and Economic Security Act (CDBG-
CV). Further request authorization to enter into an agreement with the Salvation Army
to expand family emergency shelter services utilizing HOME-ARP funds for the
construction of non-congregate shelter and authorize the City Controller to disburse all
funds related to this item. The total value of the contract will not exceed $6 million.
There is no impact to the General Fund.
Summary
The Salvation Army currently operates an emergency family shelter which houses
families experiencing homelessness for up to 120 days. The shelter provides housing,
meals, case management, vocational counseling, crisis counseling, life skills classes
and other activities for 24 families.
On Nov. 16, 2022, City Council approved entering into a contract with the Salvation
Army for $6 million to add an additional residential building to the Salvation Army
emergency family shelter campus. The new building will expand the capacity of the
shelter by 12 rooms, with beds for as many as 60 individuals, increasing the total
number of families served at any one time to 36. It is expected that the additional
rooms, over the course of a year, would serve approximately 173 families, including an
estimated 267 children. Funding would cover the construction expenses associated
with this project.
The initial funding source identified for this project was CDBG. This request to change
the funding source to HOME-ARP is being made to better balance the City’s resources
in addressing homelessness. The change in funding for this project will have no impact
on the project’s schedule or budget.
Page 299
Contract Term
The term of the contract will begin approximately November 2023 and run for a
minimum of 15 years after completion of the expansion.
Financial Impact
The CDBG and HOME-ARP programs are federally funded by the U.S. Department of
Housing and Urban Development. There is no impact to the General Fund.
Concurrence/Previous Council Action
On Nov. 16, 2022, City Council authorized action to enter into an agreement with the
Salvation Army to expand family emergency shelter services (Ordinance S-49186).
Also on Nov. 16, 2022, the City Council authorized a Substantial Amendment to the
2020-24 Consolidated Plan's Fiscal Year 2021-22 Annual Action Plan to include the
HOME-ARP Allocation Plan.
Location
2707 E. Van Buren St.
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing and
Neighborhood Services departments.
Page 300
Report
Supporting documents
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Item text
(Ordinance S-49891)
Request to authorize the City Manager, or his designee, to enter into an agreement to
provide $5 million in American Rescue Plan Act (ARPA) funds for Newtown Community
Development Corporation to serve as a Community Land Trust (CLT) Administrator
and to take all actions and execute all documents to complete the agreement. Further
request to authorize the City Controller to disburse all funds for the life of the
agreement. There is no impact to the General Fund.
Summary
On Feb. 13, 2023, the Housing Department issued a Request for Proposal (RFP)
seeking proposals from qualified organizations to be the Administrator for a CLT
Program. The CLT Administrator will acquire properties, rehabilitate homes, and then
sell the homes to first-time, low-income homebuyers and serve as the long-term
property steward.
In a typical CLT model, the administrator acquires a property, rehabilitates the home,
and then sells the home to income-eligible homebuyers. The land remains in a trust to
ensure long-term affordability. A land use restriction agreement outlines the
affordability requirements, and any future sales of the home must adhere to those
requirements.
The following CLT requirements will be met:
1. All homes will be made available to first-time homebuyers at or below 80 percent
Area Median Income, as defined by HUD annually.
2. The Declaration of Affirmative Land Use Restrictive Covenants will have a term of
99 years and list the City as the beneficiary.
3. A maximum subsidy of $200,000 per home is allowed through this grant.
Procurement Information
On April 4, 2023, one proposal was received and determined to be responsive and
responsible. The proposal was reviewed by the evaluation committee comprised of two
City staff members and one staff member from a local municipality. The proposal was
Page 301
evaluated on a 1,000-point scale based on the following criteria: Experience;
Proposed Budget, Approach and Timeline; Current and Future Capacity; and Plan for
Providing Support Services.
The evaluation committee recommends to award Newtown Community Development
Corporation.
Financial Impact
This program is funded by the ARPA, and there is no impact to the General Fund.
Concurrence/Previous Council Action
On June 16, 2020, the Phoenix City Council approved the Housing Phoenix Plan,
which included Initiative 7 - Expand Efforts to Preserve Existing Affordable Housing
Stock and implement a CLT Program.
On June 7, 2022, the Phoenix City Council approved the City's ARPA Strategic Plan for
the second tranche, which included an allocation of $5 million for a CLT Program.
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 302
Report
Supporting documents
No supporting documents stored.
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Item text
Request to Award Chicanos Por La Causa (Ordinance S-49892)
Request to authorize the City Manager, or his designee, to award up to $896,564 in
American Rescue Plan Act (ARPA) funds for gap funding, enter into ARPA Affordable
Housing Loan Program agreement, and take all actions and execute all documents to
complete the loan with Chicanos Por La Causa. Further request the City Controller to
disburse all funds for the life of the contract.
Summary
The ARPA Affordable Housing Gap Financing program will provide the developer,
Chicanos Por La Causa, a low-interest loan to subsidize the creation of affordable
units serving households at or below 65 percent of the Area Median Income for a
minimum period of 20 years. The ownership entity for this project is 25th & Bell LIHTC,
LLC. The 25@Bell Apartments project is located at 16801 N. 25th St. and plans to
provide 53 affordable units, 11 of which will be ARPA funded units.
Procurement Information
On Feb. 7, 2023, the Housing Department issued a Call for Interest (CFI) seeking
proposals for developments in need of gap financing for the creation, rehabilitation or
acquisition of affordable rental housing based on the Housing Phoenix Plan. Eight
proposals were received and four were deemed unresponsive. An evaluation
committee, comprised of two City staff members and one representative from a state
agency, evaluated the proposals based on a 1,000-point scale on the following criteria:
Project Feasibility; Project Readiness; Efficiency/Resiliency; Affordability; Cost
Effectiveness; and Developer Experience. All four projects were recommended for
funding, as follows:
· Chicanos Por La Causa - 25th@Bell Apartments: $896,564
· Morgan and Associates - Acacia Heights III: $2 million
· Partners for Housing Solutions - Mesquite Terrace Apartments: $2 million
· Ulysses Development - 12th Street Apartments: $1 million
Page 303
Financial Impact
This program is funded by ARPA, and there is no impact to the General Fund.
Loan execution is anticipated for Fiscal Year 2023-24.
Concurrence/Previous Council Action
On June 16, 2020, the Phoenix City Council approved the Housing Phoenix Plan,
which set the goal of creating or preserving 50,000 homes by 2030.
On June 7, 2022, the Phoenix City Council approved the City's ARPA Strategic Plan for
the second tranche of funds and included an allocation of $12 million for the Affordable
Housing Program, $6 million of which would be used towards gap financing.
Location
16801 N. 25th St.
Council District: 2
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 304
Report
Supporting documents
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Item text
Request to Award Morgan and Associates (Ordinance S-49895)
Request to authorize the City Manager, or his designee, to award up to $2 million in
American Rescue Plan Act (ARPA) funds for gap funding, enter into ARPA Affordable
Housing Loan Program agreements, and take all actions and execute all documents to
complete the loan with Morgan and Associates. Further request the City Controller to
disburse all funds for the life of the contract.
Summary
The ARPA Affordable Housing Gap Financing program will provide the developer,
Morgan and Associates, with a low-interest loan to subsidize the creation of affordable
units serving households at or below 65 percent of the Area Median Income for a
minimum period of 20 years. The ownership entity for this project is Acacia Heights III,
LLC. The Acacia Heights III project is located at 615 W. Pierson St. and plans to
provide a total of 68 affordable units, 41 of which will be ARPA funded units.
Procurement Information
On Feb. 7, 2023, the Housing Department issued a Call for Interest (CFI) seeking
proposals for developments in need of gap financing for the creation, rehabilitation or
acquisition of affordable rental housing based on the Housing Phoenix Plan. Eight
proposals were received, and four were deemed unresponsive. An evaluation
committee, comprised of two City staff members and one representative from a state
agency, evaluated the proposals based on a 1,000-point scale on the following criteria:
Project Feasibility; Project Readiness; Efficiency/Resiliency; Affordability; Cost
Effectiveness; and Developer Experience. All four projects were recommended for
funding, as follows:
· Chicanos Por La Causa - 25th@Bell Apartments: $896,564
· Morgan and Associates - Acacia Heights III: $2 million
· Partners for Housing Solutions - Mesquite Terrace Apartments: $2 million
· Ulysses Development - 12th Street Apartments: $1 million
Page 305
Financial Impact
This program is funded by ARPA, and there is no impact to the General Fund.
Loan execution is anticipated for Fiscal Year 2023-24.
Concurrence/Previous Council Action
On June 16, 2020, the Phoenix City Council approved the Housing Phoenix Plan
which set the goal of creating or preserving 50,000 homes by 2030.
On June 7, 2022, the Phoenix City Council approved the City's ARPA Strategic Plan for
the second tranche of funds, and included an allocation of $12 million for the
Affordable Housing Program, $6 million of which would be used towards gap financing.
Location
615 W. Pierson St.
Council District: 4
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 306
Report
Supporting documents
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Item text
Request to Award Partners for Housing Solutions (Ordinance S-49896)
Request to authorize the City Manager, or his designee, to award up to $2 million in
American Rescue Plan Act (ARPA) funds for gap funding, enter into ARPA Affordable
Housing Loan Program agreements, and take all actions and execute all documents to
complete the loan with Partners for Housing Solutions. Further request the City
Controller to disburse all funds for the life of the contract.
Summary
The ARPA Affordable Housing Gap Financing program will provide the developer,
Partners for Housing Solutions, a low-interest loan to subsidize the creation of
affordable units serving households at or below 65 percent of the Area Median Income
for a minimum period of 20 years. The ownership entity for this project is Mesquite
Terrace Apartments, LLC. The Mesquite Terrace Apartment project is located at 5055
N. 19th Ave. and plans to provide a total of 297 affordable units, 41 of which will be
ARPA funded units.
Procurement Information
On Feb. 7, 2023, the Housing Department issued a Call for Interest (CFI) seeking
proposals for developments in need of gap financing for the creation, rehabilitation or
acquisition of affordable rental housing based on the Housing Phoenix Plan. Eight
proposals were received and four were deemed unresponsive. An evaluation
committee, comprised of two City staff members and one representative from a state
agency, evaluated the proposals based on a 1,000-point scale on the following criteria:
Project Feasibility; Project Readiness; Efficiency/Resiliency; Affordability; Cost
Effectiveness; and Developer Experience. All four projects were recommended for
funding, as follows:
· Chicanos Por La Causa - 25th@Bell Apartments: $896,564
· Morgan and Associates - Acacia Heights III: $2 million
· Partners for Housing Solutions - Mesquite Terrace Apartments: $2 million
· Ulysses Development - 12th Street Apartments: $1 million
Page 307
Financial Impact
This program is funded by ARPA, and there is no impact to the General Fund.
Loan execution is anticipated for Fiscal Year 2023-24.
Concurrence/Previous Council Action
On June 16, 2020, the Phoenix City Council approved the Housing Phoenix Plan
which set the goal of creating or preserving 50,000 homes by 2030.
On June 7, 2022, the Phoenix City Council approved the City's ARPA Strategic Plan for
the second tranche of funds, and included an allocation of $12 million for the
Affordable Housing Program, $6 million of which would be used towards gap financing.
Location
5055 N. 19th Ave.
Council District: 4
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 308
Report
Supporting documents
No supporting documents stored.
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Item text
Request to Award Ulysses Development (Ordinance S-49897)
Request to authorize the City Manager, or his designee, to award up to $1 million in
American Rescue Plan Act (ARPA) funds for gap funding, enter into ARPA Affordable
Housing Loan Program agreements, and take all actions and execute all documents to
complete the loan with Ulysses Development. Further request the City Controller to
disburse all funds for the life of the contract.
Summary
The ARPA Affordable Housing Gap Financing program will provide the developer,
Ulysses Development, a low-interest loan to subsidize the creation of affordable units
serving households at or below 65 percent of the Area Median Income for a minimum
period of 20 years. The ownership entity for this project is South 12th Street Owner,
LLC. The 12th Street Apartments project is located at 3616 and 3624 S. 12th St. and
plans to provide a total of 126 affordable units, eight of which will be ARPA funded
units.
Procurement Information
On Feb. 7, 2023, the Housing Department issued a Call for Interest (CFI) seeking
proposals from developments in need of gap financing for the creation, rehabilitation or
acquisition of affordable rental housing based on the Housing Phoenix Plan. Eight
proposals were received, and four were deemed unresponsive. An evaluation
committee, comprised of two City staff members and one representative from a state
agency, evaluated the proposals based on a 1,000-point scale on the following criteria:
Project Feasibility; Project Readiness; Efficiency/Resiliency; Affordability; Cost
Effectiveness; and Developer Experience. All four projects were recommended for
funding, as follows:
· Chicanos Por La Causa - 25th@Bell Apartments: $896,564
· Morgan and Associates - Acacia Heights III: $2 million
· Partners for Housing Solutions - Mesquite Terrace Apartments: $2 million
· Ulysses Development - 12th Street Apartments: $1 million
Page 309
Financial Impact
This program is funded by ARPA, and there is no impact to the General Fund.
Loan execution is anticipated for Fiscal Year 2023-24.
Concurrence/Previous Council Action
On June 16, 2020, the Phoenix City Council approved the Housing Phoenix Plan
which set the goal of creating or preserving 50,000 homes by 2030.
On June 7, 2022, the Phoenix City Council approved the City's ARPA Strategic Plan for
the second tranche of funds, and included an allocation of $12 million for the
Affordable Housing Program, $6 million of which would be used towards gap financing.
Location
3616 and 3624 S. 12th St.
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing
Department.
Page 310
Report
Supporting documents
No supporting documents stored.
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Item text
(Ordinance S-49849)
Request authorization for the City Manager, or his designee, to enter into contract with
Central Arizona Shelter Services, Inc. (CASS) to provide emergency shelter services
for people experiencing homelessness in the City of Phoenix. Upon annual general
fund budget approval, the total contract authority will not exceed $4,390,190. Further
request authorization for the City Controller to disburse all funds related to this item for
the life of the contract.
Summary
The City has contracted with CASS to provide emergency shelter services since July
1, 2007. The facility currently serves up to 600 adult men and women. Shelter
operations include security, staffing and secured storage for personal belongings, and
case management. The shelter is located on the Human Services Campus, and a
coordinated entry access point is run out of the co-located Brian Garcia Welcome
Center. This coordination is critical to serving people experiencing homelessness in
the area and to regional efforts to end homelessness. CASS is a large provider of
shelter services for adults in Phoenix and Maricopa County and is the only facility that
has the capacity to serve this large number of homeless individuals.
Contracting with CASS will provide the essential continuation of shelter services. In
addition, enhanced reporting requirements and an updated service delivery model will
align CASS with regional standards for emergency shelter services and ensure full
participation in the regional homelessness response system.
Contract Term
The term of the contract will be for one year, beginning on or about July 1, 2023, with
four one-year options to extend, which may be exercised by the City Manager or his
designee.
Financial Impact
The contract will have an annual budget of approximately $878,038, subject to annual
budget approval. The total contract value of this agreement shall not exceed
$4,390,190. General Purpose funding is available in the Human Services Department
Page 311
Office of Homeless Solutions' budget, subject to annual budget approval.
Location
Human Services Campus
Council District: 7
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.
Page 312
Report
Supporting documents
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Item text
(Ordinance S-49863)
Request to authorize the City Manager, or his designee, to amend the following
contracts to extend the terms for an additional six months and approve funding for
these vendors to continue to provide contracted services through the extended terms:
ACE Uniform (148095), Apparel Pro (148093), Dress for Success (148165) and Red
Wings (148094). The aggregate value of the contracts will not exceed $100,000 during
the six-month extension period. Further request authorization for the City Controller to
disburse all funds related to this item for the life of the contracts. Funds are available
from the Workforce Innovation and Opportunity Act (WIOA) funding.
Summary
The Human Services Department (HSD) is contracted with ACE Uniform, Apparel Pro,
Dress for Success and Red Wings to provide occupational clothing and accessories to
eligible WIOA participants, as needed, for training programs and/or employment
opportunities. This service is required as a condition of WIOA grant funds. Existing
contracts expire on June 30, 2023. IFB-23-0091 - Occupational Clothing and
Accessories was issued on Feb. 21, 2023, and did not yield enough respondents to
support programmatic needs. As such, HSD is requesting authorization to extend the
contracts for six months and will re-procure for occupational clothing and accessories
during the fall of 2023. This extension would provide HSD staff sufficient time to
conduct another procurement process.
Contract Term
The extended contract terms will be July 1, 2023, through Dec. 31, 2023.
Financial Impact
Expenditures will not exceed $100,000 during the extension period of the contracts.
Funds are available from the WIOA funding.
Concurrence/Previous Council Action
On Sept. 19, 2018, the City Council authorized staff to enter into contracts with the
contractors outlined herein via Ordinance S-45004.
Page 313
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.
Page 314
Report
Supporting documents
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Item text
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 143068 with Envisionware Inc. to extend contract term. Further request to
authorize the City Controller to disburse all funds related to this item. The additional
expenditures will not exceed $100,000.
Summary
This contract will provide Phoenix Public Library with software that manages public
computing and public printing for all 17 libraries, as well as an online e-commerce
system that allows for library customers to pay their library fees online with a credit
card. This includes PC Reservation public computer management software and public
printing management software.
This item has been reviewed and approved by the Information Technology Services
Department.
Contract Term
Upon approval the contract will be extended through June 21, 2024.
Financial Impact
Upon approval of $100,000 in additional funds, the revised total value of the contract
will not exceed $276,800. Funds are available in the Library Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
· Envisionware Software, Contract 143068, Ordinance S-42695 on June 22, 2016.
· Envisionware Software, Contract 143068, Ordinance S-47750 on June 23, 2021.
· Envisionware Software, Contract 143068, Ordinance S-48691 on June 1, 2022.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library
Department.
Page 315
Report
Supporting documents
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Item text
Assistance Program Intergovernmental Agreement (Ordinance S-49869)
Request to authorize the City Manager, or his designee, to enter into an
intergovernmental agreement with Maricopa County Library District for The Library
Assistance Program. The Library Assistance Program allocation for Phoenix Public
Library for Fiscal Year (FY) 2023-24 is estimated to be $800,000. Allocation for
additional fiscal years of the agreement will be determined on a primary assessed
valuation.
Summary
This Agreement allows participating libraries in Maricopa County to issue free library
cards to residents of Maricopa County that do not live within the boundaries of their
individual jurisdictions. The agreement allows Phoenix residents to receive free library
cards at other participating libraries, including Tempe, Glendale, Scottsdale, and Mesa
public libraries. By participating in the program Maricopa County Library District will
purchase additional library material for Phoenix Public Library with an estimated value
of $800,000 in FY 2023-24.
Contract Term
The agreement is from July 1, 2023 to June 30, 2025.
Financial Impact
The Library Assistance Program allocation for Phoenix Public Library for FY 2023-24 is
estimated to be $800,000. Allocation for each additional fiscal years of the agreement
will be determined based on a primary assessed valuation.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library
Department.
Page 316
Report
Supporting documents
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Item text
Friends of the Library, Inc. (Ordinance S-49847)
Request to authorize the City Manager, or his designee, to enter into a full-service
lease with Friends of the Phoenix Public Library, Inc., for warehouse space located at
1330 N. 29th Drive. Further request to authorize the City Treasurer to accept all
necessary funds in accordance with the terms of the lease.
Summary
Friends of the Phoenix Public Library, Inc., (Tenant) will lease approximately 15,012
square feet of warehouse space for a three-year term, beginning on or around July 15,
2023, with two additional one-year options to extend. Each option period will be
exercised upon mutual agreement of the City and Tenant.
Base rent during the initial term of the full-service lease will be $10 per square-foot per
year, plus applicable taxes, or $150,120 per year, which is within the range of market
rents as determined by the Real Estate Division. Base rent will increase three percent
at the beginning of each one-year option period. As consideration for the lease, the
Tenant will receive a rent credit equal to the yearly base rent of $150,120 for non-
monetary contributions and services provided to the Phoenix Public Library. The
Tenant will be assessed market rent plus applicable taxes for failure to provide
documentation of non-monetary contributions and services, quantified in terms of
dollars, 30 days prior to the anniversary of the commencement date of the lease.
Tenant will forfeit any credit related to non-monetary contributions and services
provided for any early termination of the lease.
The lease will include insurance and indemnification provisions acceptable to the City's
Risk Management Division and the Law Department. The lease may be canceled
pursuant to Arizona Revised Statutes 38-511 and may contain other terms and
conditions deemed necessary by the City.
Contract Term
The initial term of the lease is a three-year term, beginning on or about July 15, 2023,
with two additional one-year options to extend.
Page 317
Financial Impact
There is no net revenue anticipated during the term of the lease.
Location
1330 N. 29th Drive
Council District: 4
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library and
Finance departments.
Page 318
Report
Supporting documents
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Item text
Extend the Term (Ordinance S-49811)
Request to authorize the City Manager, or his designee, to amend a license agreement
with Outfront Media, LLC, for a billboard site located at 4619 E. Washington St., to
extend the term for up to five years. Further request authorization for the City
Treasurer to accept all funds related to this item.
Summary
The billboard site, located at 4619 E. Washington St., is within the S’edav Va’aki
Museum property (formerly Pueblo Grande Museum). Outfront Media, LLC (Outfront),
has occupied the billboard site as a holdover tenant since Aug. 31, 2021, under City
Contract 130665. The Parks and Recreation Department would like to enter into a new
month-to-month lease agreement with a 30-day termination provision, to begin July 1,
2023. Outfront is a long-term tenant in good standing.
Contract Term
The license term will begin July 1, 2023, and will continue on a month-to-month basis
with a 30-day termination notification provision.
Financial Impact
Monthly base rent for the billboard site will be $1,500, plus applicable taxes, which is
within the range of market rents as determined by the Finance Department Real Estate
Division.
Location
4619 E. Washington St.
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, and the Parks and
Recreation and Finance departments.
Page 319
Report
Supporting documents
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Item text
Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 144999 with Okanogan Trail Construction to extend the contract term. Further
request to authorize the City Controller to disburse all funds related to this item. No
additional funds are needed; request to continue using Ordinance S-43331.
Summary
The City of Phoenix mountain preserves are beautiful open spaces for nature,
recreation and fitness opportunities. Also, they are wild desert areas with rocky terrain
and other natural hazards with more than 200 miles of mountain preserve trails that
require regular maintenance and rerouting. Okanogan Trail Construction provides
specialized services in order to maintain and rehabilitate the City’s Mountain Preserve
and Desert Parks trails system. These services include:
· Assisting in the removal of non-designated trails by providing natural re-shaping
methods and seeding to return the land back to a natural state.
· Providing general trail maintenance, as necessary, to make trails safe, sustainable
and maintainable.
· Rerouting trails as approved in plans, where safety, maintenance, and/or
sustainability issues arise.
· Supplying and installing signage, trail posts and trail counters, as necessary.
This request is for an extension of the contract term to allow the Procurement team to
conduct a competitive procurement process.
Contract Term
Upon approval the contracts will be extended through May 31, 2024.
Financial Impact
The aggregate value of the contract will not exceed $3.5 million; and no additional
funds are requested.
Page 320
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Preserve Trail Maintenance 144999 (Ordinance S-43331) on March 22, 2017.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and
Recreation Department.
Page 321
Report
Supporting documents
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Item text
Amendment (Ordinance S-49856)
Request to authorize the City Manager, or his designee, to extend Ordinance S-46647
through the five-year term of Contract 152667 with Varsity Brands Holding Company
Inc, dba BSN Sports LLC. Further request to authorize the City Controller to disburse
all funds related to this item. No additional funds are requested.
Summary
The contract with Varsity Brands Holding Company Inc, dba Sports LLC provides for
products and supplies for the use in maintaining baseball and softball fields. The
contractor provides commercial grade materials and supplies, such as bases and
home plates, on an as needed basis for the Parks and Recreation Department.
The contract was awarded on June 1, 2020, for a five-year term; however, the pay
ordinance approved on June 3, 2020, was only for three years. Therefore, this request
is to extend the ordinance to align with the expiration of the contract on May 31, 2025.
Contract Term
The contract term is through May 31, 2025.
Financial Impact
The aggregate value of the contract will not exceed $95,000; and no additional funds
are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Payment Authority for a term of three years - Ordinance S-46647 on June 3, 2020.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and
Recreation Department.
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Supporting documents
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Item text
49900)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 147537 and Contract 147536 with S&S Worldwide, Inc & Nasco Education
LLC to extend the contract term. Further request to authorize the City Controller to
disburse all funds related to this item. No additional funds are needed; request to
continue using Ordinances (S-44538 and S-45650).
Summary
These contracts provide arts, crafts and specialty supplies to enhance the quality of
summer, after-school and recreational programs that are provided to the residents of
Phoenix. The arts, crafts and specialty supplies will be used in various programs
provided by the Parks and Recreation Department. This request is for an extension of
the contract term to allow the Procurement team to conduct a competitive procurement
process.
Contract Term
Upon approval the contracts will be extended through May 31, 2024.
Financial Impact
The aggregate value of the contract will not exceed $475,000; and no additional funds
are requested.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Arts, Crafts, and Specialty Supplies Contracts 147537 and 147536 (Ordinance S-
44538, $375,000) on May 2, 2018.
• Arts, Crafts, and Specialty Supplies Contracts 147537 and 147536 (Ordinance S-
45650, $100,000) on May 15, 2019.
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and
Recreation Department.
Page 323
Report
Supporting documents
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Item text
the Intergovernmental Agreement with Arizona State University for the
Development of Entrepreneurship and Innovation Programs in Downtown
Phoenix (Ordinance S-49852)
Request to authorize the City Manager, or his designee, to amend the
Intergovernmental Agreement (IGA) with Arizona State University (ASU), to extend and
modify certain business terms, for the development of entrepreneurship and innovation
programs in downtown Phoenix. There is no impact to the General Fund as a result of
this action.
Summary
On Oct. 18, 2017, City Council authorized an IGA with ASU (Contract 146961) for the
development of programs designed to assist Phoenix community-based entrepreneurs
with launching, growing and scaling their ventures, and commercializing technologies,
in downtown Phoenix. The ASU programs will also provide the opportunity to enhance
learning environments, offering students a location to learn the practical application of
coursework while providing the entrepreneur, hobbyist, inventor, and small-business
community with access to the tools, services and physical space needed for startup
business development. Services available to assist startup businesses will include
hands-on instruction, mentorship, and business services such as legal, marketing and
operational services. The programs will increase opportunity for connectivity and
collaboration, and will leverage existing resources and clusters of active
entrepreneurs. Additionally, the programs will increase intensity and attention, by
highlighting downtown Phoenix's assets, enhance the reputation and visibility of
Arizona as a leading state to support startups as well as development of an
entrepreneurial ecosystem.
Due to COVID-19, the program planning and implementation efforts were halted. At
the end of 2022, ASU began to re-imagine what these programs may look like moving
forward, considering the change in the downtown landscape and programmatic needs
post-COVID. This amendment will replace existing timeline and site requirements as
follows:
· The term of the agreement shall be extended for three years.
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· ASU and the City shall work together to identify a mutually agreeable site(s) for
program implementation.
Financial Impact
There is no impact to the General Fund as a result of this action.
Concurrence/Previous Council Action
The Downtown, Aviation, Economy and Innovation Subcommittee recommended
approval of this item on Oct. 4, 2017.
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Community
and Economic Development Department.
Page 325
Report
Supporting documents
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Item text
Clayco Corporation (Ordinance S-49857)
Request to authorize the City Manager, or his designee, to enter into a construction
staging license agreement with Clayco Corporation for temporary construction staging
needs. Further request authorization for the City Treasurer to accept all necessary
funds related to this item. There is no impact to the General Fund as a result of this
action.
Summary
The Community and Economic Development Department (CEDD) manages the
property at the southwestern corner of First and McKinley streets. The property has
been vacant for a number of years and was most recently used to support the parking
needs of the Downtown Farmers Market. CEDD requests authorization to enter into a
construction staging license agreement with Clayco Corporation for temporary
construction staging for the development of a nearby downtown property. The licensee
would be responsible for completing the City permitting process.
Contract Term
The term of the license is between July 1, 2023 through Aug. 31, 2023. The license
may be extended beyond Aug. 31, 2023 on a month-to-month basis at the City's
discretion.
Financial Impact
The license fee will be based on market rent and/or other valuable consideration, and
any fees received will go into the City's Downtown Community Reinvestment Fund.
Location
Southwestern corner of 1st Street and McKinley Street
Council District: 7
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Community
and Economic Development Department.
Page 326
Report
Supporting documents
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Item text
Inc. and CN Associates A, LLC and CN Associates K, LLC (Ordinance S-49884)
Request authorization for the City Manager, or his designee, to enter into a
development agreement (Agreement), and to execute any other agreements,
instruments or documents necessary with Republic Services, Inc., and its affiliates or
subsidiaries (Republic) and CN Associates A, LLC and CN Associates K, LLC (Crown),
or their City-approved designees, for the installation of public infrastructure
improvements and a performance-based job creation reimbursement. Further request
authorization for the City Controller to disburse funds under the terms of the
agreement.
Summary
Republic Services, Inc. started trading on the New York Stock Exchange in 1998 and
merged with Phoenix-based Allied Waste in 2008. Republic has approximately 40,000
employees across the country, with approximately 2,100 jobs in Arizona, and operates
71 recycling processing centers and 206 active landfills across the country. After a
competitive search involving multiple states and regions, Republic expressed its desire
to expand into a new U.S. corporate headquarters in Phoenix. Republic's offices are
currently located at Loop 101 and Mayo Boulevard in Phoenix. Republic is currently
working with Crown to potentially acquire approximately 7-10 acres in the Desert
Ridge area of Phoenix near 56th Street and the Loop 101 to potentially construct a
new state-of-the-art corporate headquarters.
This proposed expansion will result in up to more than 1,600 retained and created jobs
located at, reporting to or taking oversite from it’s corporate headquarters that will be
phased in over a 15-year period. A third-party economic analysis indicates a 10-year
direct-revenue benefit to the City of more than $15.8 million. The City recognizes the
resulting substantial economic impacts to the City and region from Republic’s
expansion efforts. To remain competitive on a national level, and ensure these quality
job positions are retained and created in Phoenix, staff is recommending to enter into
one or more Agreements with Republic and Crown for the creation of a new U.S.
corporate headquarters in Phoenix. The proposed terms of an Agreement are as
follows:
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· Republic will expand its corporate headquarters within the City of Phoenix, in a
newly constructed office building of approximately 240,000 square feet, in the
area known as Desert Ridge located along East City North Drive (Site).
· Republic intends to retain approximately 1,000 existing jobs and create an
estimated up to 600 additional net new jobs for its corporate headquarters within
15 years of completion of the new office. The City realizes up to 600 new jobs is
a program model estimate and this Agreement is not contingent upon the exact
total job creation.
· The City will offer a performance-based job creation reimbursement through the
Strategic Economic Development Fund (SEDF). The City will provide $2,500 to
Republic, in arrears, for each net new job created and located at, reporting to or
taking oversite from the Site. The average annual salary of the up to 600 new
jobs is estimated at $97,000. Certain other terms and conditions will be outlined
and captured in the Agreement. The total reimbursement amount will not exceed
$1,500,000 over the term.
· Entering into the Agreement and participation in the job creation fund does not
preclude Republic from working with the City's Workforce Innovation Opportunity
Act (WIOA) Program or any other local and/or state program.
Crown or its affiliate or subsidiary is the land owner of "CityNorth", an approximately
100-acre mixed-use development, stretching from 56th Street to Desert Ridge
Marketplace, along Loop 101, and with a master plan that includes more than 2 million
square feet of office space, as well as multi-family, retail and dining options, and other
commercial uses. Crown broke ground on some of the infrastructure improvements at
CityNorth in 2020 and has been marketing the site for these mixed-uses. Upon
completion of their agreements, Republic will cause the construction of a 240,000
square foot Class A office building. To accommodate for this growth, and Republic's
new headquarters, additional public infrastructure improvements are required. Through
the Agreement, Crown will construct the additional public infrastructure improvements
and the City will reimburse Crown a maximum of $2.4 million (Reimbursement Cap).
The reimbursement will take place upon completion of construction, the City's
acceptance of the public infrastructure improvements, and the dedication of a public
easement and improvements to the City. The public infrastructure improvements
include a traffic signal, streetlights, pedestrian amenities, landscaping and sidewalks.
· Crown will privately finance and construct the Public Improvements.
· Crown must comply with Title 34 of the Arizona Revised Statutes in constructing
the improvements to qualify for reimbursement, and the specifics and cost of the
improvements must be pre-approved by the City in order to qualify for
reimbursement.
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· Reimbursement will be paid on an annual basis, in arrears, from the following
sources during the term: 100 percent of the City's eligible General Fund portion
of the Transaction Privilege Taxes (TPT).
· The maximum reimbursement amount for the public infrastructure improvements,
as they relate to the Project, will not exceed $2.4 million.
· Reimbursement shall not exceed actual verifiable costs for the approved
Improvements.
· The term shall begin upon commencement of the first phase of the
improvements, as made evident by the issuance of required permits
(Construction Commencement Date) and continue for a period of not to exceed
10 years or upon the date Developer has received reimbursements totaling the
Reimbursement Cap, whichever is less.
· The development agreement and any other agreements as necessary will
include other terms and conditions as deemed necessary by the City.
Contract Term
The term of the Agreement will be approximately 15 years from completion of the
building, with performance requirements of 15 years for employee job creation and 15
years for the public improvements.
Financial Impact
The City's financial impact will be the reimbursement of the eligible General Fund
share of the TPT generated from the Site over 15 years with a maximum of $2.4 million
in payments. Financial terms of the Agreement will be provided to the Budget and
Research and Finance departments for review prior to execution of the agreements.
An additional sum of up to $1.5 million for job creation will be provided from funding
programmed in the Strategic Economic Development Fund.
Location
Desert Ridge, Phoenix Ariz.
Council District: 2
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Community
and Economic Development Department.
Page 329
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Supporting documents
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Item text
Request to authorize the Mayor of Phoenix, or her designee, to enter into a Sister
Cities agreement with Medellin, Colombia in support of youth and education
exchanges, municipal and technical cooperation, business, and arts and culture.
Summary
Phoenix Sister Cities, Inc. (PSC) is a 501(c)(3) nonprofit organization established in
1972. It is responsible for coordinating exchange programs in youth and education,
municipal and technical cooperation, business, and arts and culture with Phoenix's 11
Sister Cities. Currently, the City of Phoenix has Sister Cities relationships with Calgary,
Canada; Catania, Italy; Chengdu, China; Ennis, Ireland; Hermosillo, Mexico; Himeji,
Japan; Grenoble, France; Prague, Czech Republic; Ramat-Gan, Israel; Suwon, South
Korea; and Taipei, Taiwan.
In 2016, the PSC Board of Directors conducted an analysis of cities with which
Phoenix customarily compares itself and discovered that it was falling short in its
number of sister cities. At that time, the Board of Directors prioritized the exploration of
additional sister cities relationships. The last sister city to join Phoenix's family was
Suwon, South Korea in 2021, bringing the total number of sister cities to 11.
In December 2021, the Embassy of Colombia in Washington, DC contacted Phoenix
Sister Cities about a project in Colombia to recruit 200 US sister cities for Colombian
cities in recognition of 200 years of diplomatic relations between the two countries.
Over the next 11 months, Phoenix Sister Cities analyzed potential sister cities and
discussed with the Embassy opportunities for a relationship. In November 2022,
Phoenix Sister Cities sent a working delegation to Medellin to discuss opportunities for
cooperation. In April 2023, Phoenix Sister Cities received a working delegation from
Medellin, in turn.
Medellin is the capital of the Antioquia province in the Aburra Valley, a central region of
the Andes Mountains. It is the second largest city in Colombia, with a population of
more than 2.5 million. The metropolitan area surrounding Medellin brings the total
population to four million.
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Medellin leaders are "building a city of the future" based on sustainability through
planning, education and mobility. Considered the Silicon Valley of Colombia, Medellin's
economy is tech-centric.
Among the many benefits of the proposed relationship are:
· Alignment around initiatives and goals, including connected and sustainable
mobility; and the development of the cities' respective rivers and surrounding
communities;
· Youth and education exchanges including the Youth Ambassador Exchange
Program;
· Arts, culture and sports exchanges including an upcoming exhibit of works by
Fernando Botero at the Phoenix Botanical Garden; and,
· Business exchanges, especially focused on aerospace, biotech, and connected
mobility.
The PSC Board of Directors recommends that the City Council authorize the Mayor of
Phoenix to sign a Sister Cities agreement, acknowledging the intention of both cities to
engage in mutually-beneficial activities and exchanges, and detailing the ideas
generated to date as a starting point.
If approved, PSC intends to organize a delegation to visit Medellin in August 2023 to
sign a Sister Cities agreement.
Contract Term
If approved, the term of this contract is in perpetuity until the City of Phoenix or City of
Medellin terminates it.
Financial Impact
This action will not impact the General Fund. Activities and exchanges with Medellin
will be privately funded through the efforts of Phoenix Sister Cities, Inc.
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Community
and Economic Development Department.
Page 331
Report
Supporting documents
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Item text
S-49875)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 144899 with United Fire Equipment Company to extend the contract term and
allow additional expenditures. Further request to authorize the City Controller to
disburse all funds related to this item. The additional expenditures will not exceed
$200,000.
Summary
This contract will provide Class A dress uniforms for the Fire Department in
accordance with the terms set forth in the 2016-2019 Memorandum of Understanding
(MOU) between the City of Phoenix and the Phoenix Fire Fighters Association Local
493. This MOU requires that Class A dress uniforms be provided for all new hires and
promotions up to the level of Captain as a one-time benefit effective July 1, 2017.
Contract Term
Upon approval, the contract will be extended through June 30, 2024, with an option to
extend through June 30, 2025.
Financial Impact
Upon approval of $200,000 in additional funds, the revised aggregate value of the
contract will not exceed $940,000. Funds are available in the Fire Department’s
budget.
Concurrence/Previous Council Action
The City Council previously approved this request:
• Class A Uniforms for the Fire Department Contract 144899 (Ordinance S-43415) on
April 19, 2017.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 332
Report
Supporting documents
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Item text
Additional Expenditures for the Medical/Occupational Health Staffing for the Fire
Department Agreement (Ordinance S-49829)
Request authorization for the City Manager, or his designee, to extend Contract
148117, and extend the Payment Ordinances S-44605 and S-46082 with Banner
Occupational Health of Arizona for the Medical/Occupational Health Staffing for the
Fire Department Agreement. Further request authorization for the City Controller to
disburse all funds related to this item.
Summary
The City Council authorized Agreement 148117 with Banner Occupational Health of
Arizona in 2018 to provide medical staffing for the Fire Department Health Center,
which provides health assessments, wellness and industry injury recovery for multiple
fire departments throughout the Phoenix region. The Fire Department will be
reimbursed for all associated costs by participating jurisdictions for services provided
to that jurisdiction.
The current contract term is set to expire on July 4, 2023. Staff is seeking authorization
to continue utilizing the services of Banner Occupational Health of Arizona on a month-
to-month basis while a new solicitation is in process. Authorization of month-to-month
service will provide continuity until a vendor is selected and awarded a new contract
through the City’s solicitation process.
Contract Term
Contract term will be month-to-month for up to 12 months with no additional
extensions. All other terms and conditions of the Agreement will remain in effect.
Financial Impact
This is a request to extend the agreement for an additional one-year period and
extended associated ordinances for the previous authorization amount of up to
$16,200,000. No additional funding is required.
Concurrence/Previous Council Action
The City Council previously reviewed and approved this request:
Page 333
· Enter into Contract 148117 with Banner Occupational Health Clinics (Ordinance S-
44605) for a five-year contract not to exceed $15,000,000 during the City Council
· Add $1,200,000 in additional funding to Contract 148117 with Banner Occupational
Health Clinics (Ordinance S-46082) not to exceed a total of $16,200,000 during the
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 334
Report
Supporting documents
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Item text
Operations Management and Disaster Services (Ordinance S-49866)
Request approval from the City Council to enter into a Regional Disaster and
Emergency Management Services Agreement with Maricopa County Department of
Emergency Management, with an annual assessment of $60,000. Maricopa County
will provide assistance and additional resources to ensure the coordinated preparation
and execution of emergency management programs and planning between the City of
Phoenix, Maricopa County and surrounding communities for the preservation of life
and property when disasters occur. These efforts will be in accordance with the
guidance set forth in the Robert T. Stafford Disaster Relief and Emergency Assistance
Act.
Summary
There is an ongoing possibility for the occurrence of disasters of unprecedented size
and destructiveness resulting from natural, technological, national security or other
causes. Coordinated preparation and use of common processes and procedures allow
agencies on the local, county, and state levels to provide for consistent, coordinated
responses.
Maricopa County will develop, maintain, and provide access to WebEOC, a cross-
jurisdictional disaster information management system, and provide customized,
technical support and training needed for emergency operations and planned events.
This agreement also allows Maricopa County to provide additional tools and
assistance for Emergency Operations and Continuity of Operations Planning,
Emergency Public Alert Systems, Hazard Mitigation Planning, exercise planning and
facilitation, staff training, public outreach activities and other disaster and emergency
management services.
Contract Term
The Intergovernmental Agreement shall commence on July 1, 2023 and remain in
effect until June 30, 2033.
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Financial Impact
The City shall pay Maricopa County an annual assessment of $60,000. Funds are
available in the Office of Homeland Security and Emergency Management budget.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 336
Report
Supporting documents
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Item text
Program (Ordinance S-49885)
Request authorization for the City Manager, or his designee, to authorize the Phoenix
Fire Department to apply for, accept, and enter into an agreement with the State of
Arizona Department of Administration Office of Grants and Federal Resources to
receive a 9-1-1 grant not to exceed $4,000,000. Further request authorization for the
City Treasurer to accept, and for the City Controller to disburse, all funds related to this
item.
Summary
The Arizona Department of Administration requires 9-1-1 planning be done at a local
level as referenced in the State of Arizona Administrative Code, Title 2, Chapter 1,
Article 4 Emergency Telecommunications Services Revolving Fund. The State of
Arizona Office of Grants and Federal Resources' Arizona 9-1-1 Program Office has
announced the availability of funds for the Program to be distributed during the first six
months of Fiscal Year 2023-24. Funding will be available for multiple grants and
allocated to each System Administrator Agency to pay, on behalf of the Public Safety
Answering Points (PSAP), 9-1-1 system costs and approved projects that support the
goals of the Arizona 9-1-1 Program.
The System Administrator Agency for the Maricopa Region is the Phoenix Fire
Department. The City of Phoenix is the contracting agent of ongoing operations of the
9-1-1 system. This authority is given through signed resolutions by Maricopa
Association of Governments (MAG) member agencies. These agreements act as the
governing documents for the oversight of the 9-1-1 system design, implementation,
and management in the MAG Region.
The 9-1-1 Grant funding would be used to support:
· 9-1-1 networking, telecom, and Internet Protocol infrastructure.
· 9-1-1 related hardware, software, and maintenance equipment.
· Continue to fund current staff of the Regional 9-1-1 Services section.
Page 337
Contract Term
The grant Period of Performance is projected to begin on or around July 1, 2023 and
end Dec. 31, 2023.
Financial Impact
There is no cost to the City of Phoenix. All equipment, services, and personnel-related
costs are reimbursed by the State of Arizona.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 338
Report
Supporting documents
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Item text
Use of CHEMPACKs (Ordinance S-49887)
Request authorization for the City Manager, or his designee, to enter into an
agreement with the State of Arizona Department of Health Services for the Phoenix
Fire Department to use CHEMPACKs.
Summary
To effectively respond to acts of chemical terrorism and other public health
emergencies, Arizona Department of Health Services (ADHS) has entered into a
Memorandum of Understanding (MOU) with the Administration for Strategic
Preparedness and Response (ASPR) to pre-position sustainable repositories of nerve
agent antidotes in locations throughout the State of Arizona.
This MOU between ADHS and the Fire Department authorizes the department to
store, monitor, maintain, dispose, transport, and inventory CHEMPACK material.
CHEMPACK is the sustainable repository of nerve agent antidotes and other
necessary and certain supporting equipment to care for individuals exposed to nerve
agents, including but not limited to autoinjectors, bulk symptomatic treatment supplies,
and self-monitoring storage containers. CHEMPACK is a component of the Strategic
National Stockpile (SNS) Program, which is part of the Federal medical response
infrastructure.
Contract Term
The term of this agreement will be for five years upon execution.
Financial Impact
There is no cost to the City of Phoenix.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 339
Report
Supporting documents
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Item text
Fiscal Year 2023-24 (Ordinance S-49886)
Request authorization for the City Manager to adopt the Fire Department's Fiscal Year
2023-24 Computer Aided Dispatch (CAD) payments to be charged to: (1) the cities of
Avondale, Buckeye, Chandler, El Mirage, Glendale, Goodyear, Maricopa, Peoria,
Scottsdale, Surprise, Tempe, and Tolleson; (2) the fire districts of Buckeye Valley,
Daisy Mountain, Harquahala, and Sun City; (3) the towns of Guadalupe and Paradise
Valley; (4) Arizona Fire and Medical Authority; (5) Dignity Health; and (6) Palo Verde
Nuclear Generating Station. Further request to authorize the City Treasurer to accept
and for the City Controller to disburse these funds.
Summary
The City Council approved agreements with each of the above jurisdictions, which
included CAD fees and charges to be updated regularly. Attachment A outlines Fiscal
Year (FY) 2023-24 Computer Aided Dispatch (CAD) fees and charges. The City of
Phoenix has Automatic and/or Mutual Aid Agreements with these jurisdictions and
provides dispatching for their fire and emergency medical units. Each CAD member
pays a dispatching fee for each call dispatched, as well as charges for equipment and
network maintenance.
Financial Impact
The General Fund revenue to be generated from these Agreements for FY 2023-24 is
estimated at $9,035,974.47 and is intended to offset a portion of the operating costs of
the City's Regional Dispatch Center, including salaries of Dispatch Center staff. The
$5,346,338 balance of the funds collected pays for communications system and
equipment maintenance and modernization.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 340
Attachment A
Phoenix Fire Department
Fiscal Year 23-24 Projected Total CAD Revenues
Exhibit A Fees for Technical Services
CAD Partner Revenue
Arizona Fire & Medical Authority $793,720.89
City of Avondale $700,688.09
City of Buckeye $457,416.25
Buckeye Valley Fire District $518,063.76
City of Chandler $1,434,491.70
Daisy Mountain Fire District $367,816.30
City of El Mirage $222,670.45
City of Glendale $2,127,231.28
City of Goodyear $774,020.91
Town of Guadalupe $89,530.68
Harquahala Fire District $29,826.21
City of Maricopa $440,286.63
Town of Paradise Valley $100,136.73
Palo Verde Nuclear Generating Station $12,300.00
City of Peoria $1,095,000.25
City of Scottsdale $2,236,756.26
Sun City Fire District $548,969.68
City of Surprise $933,556.02
City of Tempe $1,278,111.74
City of Tolleson $183,214.22
Dignity Health $38,504.42
Total FY 2023/2024 $14,382,312.47
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Report
Supporting documents
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Item text
Paramedic Restricted Fund (Ordinance S-49870)
Request authorization for the City Manager, or his designee, to accept a donation of
$1,924 from the Royal Palm Women's Club for the Phoenix Fire Department
Paramedic Restricted Fund. Further request authorization for the City Treasurer to
accept, and for the City Controller to disburse, all funds related to this donation. If not
approved, the donation would be turned down.
Summary
The Royal Palm Women's Club wishes to express their appreciation for the Phoenix
Fire Department's service by donating $1,924 to the Department. The donation will be
used to fund training, equipment, and/or conferences related to paramedic certification.
Financial Impact
This donation does not require any matching funds. The funds will be used in
accordance with City policies.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.
Page 342
Report
Supporting documents
No supporting documents stored.
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Item text
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 148113 with Cutter Holding Co. dba Cutter Aviaton (Cutter Aviation) to extend
contract term. Further request to authorize the City Controller to disburse all funds
related to this item. The additional expenditures will not exceed $4,915,404.
Summary
This contract will provide refueling services for Phoenix Police Department Air Support
Unit aircraft. Refueling services are required on a 24-hour basis every day of the year.
Each specific aircraft requires aviation fuel, including Jet-A fuel for helicopters and
Avgas for fixed-wing aircraft. Fuel availability is critical to ensure each aircraft is
airworthy and not grounded for extended periods of time.
Cutter Aviation is a fixed-base operator (FBO) at Deer Valley Airport where the Air
Support Unit is located, and also has a location at Sky Harbor International Airport.
Cutter Aviation has the infrastructure in place to supply aviation fuel as needed and
dispense it from mobile trucks directly into the aircraft. The extension and additional
funding will provide continuous aircraft availability and ensure the Air Support Unit is
providing effective airborne surveillance and patrol support to bureaus and precincts of
the Phoenix Police Department.
Contract Term
Upon approval, the contract will be extended through June 30, 2028.
Financial Impact
Upon approval of $4,915,404 in additional funds, the revised aggregate value of the
contract will not exceed $8,872,804. Funds are available in the Police Department’s
budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
· Aircraft Fuel - Contract 148113 (Ordinance S-44844) on June 27, 2018;
· Aircraft Fuel - Contract 148113 (Ordinance S-48927) on Aug. 31, 2022.
Page 343
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.
Page 344
Report
Supporting documents
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Item text
(Ordinance S-49827)
Request to authorize the City Manager, or his designee, to enter into a contract with
TransUnion Risk and Alternative Data Solutions, Inc. (TRADS) to provide Online
Investigative Services for the Homeland Defense Bureau of the Police Department.
Further request an exception to the indemnity and assumption of liability provisions of
Phoenix City Code section 42-18. Further request to authorize the City Controller to
disburse all funds related to this item. The total value of the contract will not exceed
$138,600.
Summary
This contract will provide Police staff with subscription services to the TLOxp Online
Investigative Service Database. These services include access to an online
investigative database of public and proprietary information. The TLOxp database is a
powerful analytic tool used to research people, locations, and companies, that helps
streamline processes and delivers quick turnaround of information and completion
times for rapid identification and apprehension of criminal violators. This service has
provided officers with relevant, actionable and timely information since 2012 to locate
suspects, persons of interest and potential witnesses to crime. The information
available in this database is vital to the role and mission of the Police Department.
This item has been reviewed and approved by the Information Technology Services
Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved determination memo based on special circumstances, being
without competition. The Police Department purchased the TLOxp Software in 2012
from TRADS, the sole proprietor, and needs to continue to procure their subscription
services for access to their investigative database which best aligns with the needs of
the department.
Contract Term
The contract will begin on or about June 1, 2023, for a three-year term with a
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maximum of five one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $138,600 for the three-year aggregate
term. Funding is available in the Police Department's budget.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.
Page 346
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Maintenance - ADSPO18-00008040 - Amendment (Ordinance S-49831)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 145675 with Idemia Identity & Security USA, LLC to extend contract term
and to add the Fire Department as an authorized user. Further request to authorize the
City Controller to disburse all funds related to this item. The additional expenditures
will not exceed $244,607.
Summary
This contract will provide the Police Department's Information Technology Bureau the
ability to purchase automated fingerprint system equipment and maintenance to
provide support to the AZAFIS network located at various bureaus and precincts
throughout the City. The Fire Department will utilize the contract to purchase
equipment for fingerprint background services.
Contract Term
Upon approval the contract will be extended through Oct. 31, 2023, with an option to
extend through April 30, 2024.
Financial Impact
Upon approval of $244,607 in additional funds, the revised aggregate value of the
contract will not exceed $1,633,969. Funds are available in the Police and Fire
departments' budgets.
Concurrence/Previous Council Action
The City Council previously approved this request:
· Automated Fingerprint Identification System, Contract 145675, Ordinance S-43768
on June 28, 2017;
· Automated Fingerprint Identification System, Contract 145675, Ordinance S-46800
on June 24, 2020;
· Automated Fingerprint Identification System, Contract 145675, Ordinance S-47679
on June 16, 2021;
· Automated Fingerprint Identification System, Contract 145675, Ordinance S-48758
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on June 15, 2022.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police and Fire
departments.
Page 348
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Coverdell Forensic Science Improvement Formula Grant Program (Ordinance S-
49867)
Request retroactive authorization for the City Manager, or his designee, to allow the
Police Department to apply for, accept and enter into an agreement with the Arizona
Criminal Justice Commission for the FY 2023 Paul Coverdell Forensic Science
Improvement Formula grant program in an amount not to exceed $150,000. Further
request authorization for the City Treasurer to accept, and the City Controller to
disburse, all funds related to this item.
Summary
The Police Department has applied for these grant funds over the past several years.
Funding is used to implement innovative solutions to the backlog issues facing many
crime laboratories nationwide. The Police Department's Crime Laboratory has made
significant strides in addressing these issues by utilizing these grant funds as part of a
comprehensive approach to support and enhance the services provided to the criminal
justice community. Funding will be utilized for overtime, related fringe benefits, and
supplies to improve the timeliness of forensic science services and to address the
backlogs in the analysis of forensic evidence.
The grant application was due on May 16, 2023. If authorization is not approved, staff
will rescind application.
Contract Term
The contract term is two years beginning Oct. 1, 2023.
Financial Impact
No matching funds are required.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.
Page 349
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Committee's Recommendations for the 2023 Grant Program Awards (Ordinance
S-49888)
This report requests City Council approval of the recommendations from the
Neighborhood Block Watch Grant Program (NBWGP) Oversight Committee to fund
140 grant applications for the 2023 grant cycle.
Summary
The Neighborhood Block Watch Grant Program (NBWGP) Oversight Committee was
established to solicit, evaluate, and recommend to the Mayor and City Council
appropriate proposals to expend funds for the expansion of the Block Watch programs
within the limits of the Neighborhood Protection Ordinance. This ordinance, known as
Proposition 301, was adopted at a special election on Oct. 5, 1993. The City Council
adopted the format and guidelines for this process on April 26, 1994. The NBWGP is
administered by the Police Department.
The 2023 NBWGP grant application process opened on Nov. 1, 2022 and closed on
Dec. 5, 2022. The NBWGP Oversight Committee scored the grant applications based
on the following criteria:
· Crime Prevention/Quality of Life Factors: 50 percent
· Budget Evaluation: 20 percent
· Community Involvement: 20 percent
· Project Viability/Feasibility/Ability to Complete the Project: 10 percent
A total of 144 grant applications were received. On April 6, 2023, the Oversight
Committee voted unanimously to fund 142 applicants. However, in a subsequent
meeting held April 18, 2023, the original recommendation to fund 142 applicants was
rescinded. A revised recommendation (to fund 140 applicants, disqualifying those
applications that scored below the minimum of 5.25) was made. The recommendation
passed with five in favor, two opposed, and three abstained.
Of the 144 applications received, 140 applications ($1,646,829 in grant awards) are
recommended for full or partial funding and four applications are not recommended to
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receive funding.
Of the 140 applications recommended for funding, 130 are recommended for full
funding and 10 are recommended for partial funding. The 10 applications
recommended to receive partial funding requested amounts above the outlined cap
and/or included prohibited items, as well as failing to submit required meeting
documents.
The four applications not recommended to receive funding scored below the minimum
requirement of 5.25 out of 10 points. Also, one of the four applicants requested funding
for unallowable items which are outlined in the grant application guide, making them
ineligible to receive funding regardless of their score.
See Attachment A for a full list of the 144 grant applications and proposed award
amounts.
Additionally, during the Oversight Committee meeting on April 6, 2023, the Committee
voted unanimously to recommend the following change related to annual funding for
the Block Watch Grant Program, "Increase funding for the Neighborhood Block Watch
Grant Program from $1,500,000 to $1,750,000 annually." The program's fund balance
allows for the recommended increase.
Contract Term
The award period is July 1, 2023 through June 30, 2024.
Financial Impact
No matching funds are required.
Concurrence/Previous Council Action
On May 10, 2023, the Public Safety and Justice Subcommittee voted unanimously to
recommend City Council approval of the Oversight Committee's recommendations.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.
Page 351
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
Moon Valley Gardens Neighborhood Block Watch /
23-002 Glendale Union High School District (GUHSD) and 3 2023 MVGNBW Engaging Youth $ 14,850 $ 14,850 7.7571
Washington Elementary School District (WESD)
23-003 Moon Valley Gardens Neighborhood Block Watch 3 2023 MVGNBW Safer Neighborhood $ 14,635 $ 14,635 7.9857
23-004 Desert Horizon Precinct Block Watch and PNP 3 DHP Safety & Outreach $ 15,000 $ 15,000 9.1714
23-005 Mountain View Precinct Phoenix - Neighborhood Patrol 4 MTNVP Safety & Community Building $ 14,950 $ 14,950 8.4857
23-006 Black Mountain Community Alliance 1 2023 BMCA Crime Prevention & Safety Projects $ 14,995 $ 14,995 8.6143
2023 DVPNBWO Crime Prevention & Safety
23-007 Deer Valley Park Neighborhood Block Watch Organization 1 $ 14,975 $ 14,975 8.6429
Project
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23-010 Greater Green Gables Neighborhood Association 8 Greater Green Gables Neighborhood Association $ 15,000 $ 15,000 7.0000
Maintaining Control/Keeping an Eye on our
23-011 Weston Park Block Watch - Weston Park/Grayson Square 8 $ 11,390 $ 11,390 6.9000
Neighborhood
23-015 North Glen Square Neighborhood Association 5 North Glen Square Neighborhood Crime Prevention $ 10,812 $ 10,812 7.2429
23-016 Riverbend Block Watch 7 2023 Grant Application $ 14,975 $ 14,975 8.0857
23-017 Cactus Wren Neighborhood Block Watch 1 2023/2024 Cactus Wren Block Watch $ 15,000 $ 15,000 8.1286
Cactus Wren Neighborhood Block Watch / Cactus Park 2023/2024 Partnership between Cactus Wren Block
23-018 1 $ 14,990 $ 14,990 8.4714
Police Precinct Watch and Cactus Park Police Precinct
23-019 Belcanto Block Watch / Belcanto HOA 1 Belcanto Grant 2023 $ 14,325 $ 14,325 8.0143
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
23-020 Phoenix Block Watch Advisory Board 1 crime prevention plus $ 14,654 $ 14,654 9.1333
23-021 Fairview Place 4 Fairview Place - 2023 - Safe Alleys Year 1 $ 15,000 $ 15,000 7.8714
23-022 Arcadia Camelback Mountain Neighborhood Association 6 2023 Phoenix Block Watch Grant - ACMNA $ 15,000 $ 15,000 8.1143
23-023 Tuscano Block Watch 7 To Keep our Community Safe $ 11,451 $ 11,451 7.8571
2023 Grant for Foothills Club West Block Watch
23-024 Foothills Club West 6 $ 8,720 $ 8,720 7.6571
Group
23-025 Encanto-Palmcroft Historic Preservation Association 4 Alley Safety Lighting $ 3,000 $ 3,000 8.1667
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23-026 Sierra Colina Block Watch 8 Sierra Colina BW Pandemic Recovery $ 7,853 $ 7,853 7.5571
23-027 Hunter's Village/Tapestry 24 Hr Surveillance 2 Stay Crime Free and Active $ 9,240 $ 9,240 7.9571
23-028 East Glenrosa Avenue 6 East Glenrosa Block Watch $ 14,880 $ 14,880 8.0143
23-029 Moon Valley 1 Block Watch 3 Moon Valley Pride $ 7,720 $ 7,720 7.5286
23-030 Washington Park Neighborhood Association 5 Uniting Together Against Crime $ 14,630 $ 14,630 7.5800
23-031 PHX LUV 3 2023 Safety Project $ 15,000 $ 15,000 8.0000
Arizona Black Law Enforcement Employees (ABLE)
23-032 Arizona Black Law Enforcement Employees (ABLE) 5 $ 10,000 $ 10,000 7.3143
2023 Criminal Justice Conference
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
Phoenix Block Watch Advisory Board / community
23-033 3 crime prevention plus-1 (CEB) $ 13,911 $ 13,911 9.3000
engagement bureau
2023 Seven Palms Block Watch Crime Prevention
23-034 Seven Palms Block Watch 3 $ 15,000 $ 15,000 7.7000
Through Education
23-035 Ocotillo Glen 5 Instilling Community Pride $ 14,495 $ 14,495 8.3143
23-036 Desert Cove and Friends Block Watch 3 Desert Cove and Friends BW Application 2023 $ 11,309 $ 11,309 7.7500
23-037 Arlington Estates II Neighborhood Association 7 See the strength in Safe Neighborhoods $ 14,950 $ 14,650 7.6429
2023 Northtown PNP Crime Prevention and Safety
23-038 Northtown Community Block Watch/PNP 3 $ 5,145 $ 5,145 8.4000
for Senior Community
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23-039 Riverwalk Villages Block Watch 7 Block Watch and Safety Group $ 12,325 $ 12,325 6.7714
23-040 Riverwalk Villages Block Watch / Cheatham School 7 Cheatham Wake Up! Club $ 11,940 $ 11,940 8.3143
Simpson Neighborhood Association / Empower College
23-041 5 Empower Wake Up! Club $ 11,315 $ 11,315 8.6286
Prep School
23-042 Lindo Park Neighborhood Association/Block Watch 8 Crime Prevention and Neighborhood Street Safety $ 14,396 $ 14,396 8.5667
2023 Grant Tatum & Shea Action Area Master
23-043 Tatum & Shea Action Area Master Block Watch 3 $ 5,519 $ 5,519 8.1571
Block Watch
Black Mountain Precinct Phoenix Neighborhood Patrol / Black Mountain Precinct Block Watch & Phoenix
23-044 1 $ 14,000 $ 14,000 8.5286
Moon Valley 1 Block Watch Neighborhood Patrol Program
Mountain Trails Neighborhood Block Watch / Mountain
23-045 8 Mountain Trails Community Safety & Awareness $ 9,550 $ 9,550 8.0286
Trails HOA
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
2023 Ocotillo Hills Block Watch Bringing Neighbors
23-046 Ocotillo Hills Block Watch 3 Together To Reduce Crime Through Community $ 15,000 $ 15,000 7.5429
Involvement
23-047 DEL NORTE NEIGHBORHOOD ASSOCIATION 4 2023 Del Norte Block Watch Grant $ 15,000 $ 15,000 7.4571
23-048 Royal Palm Neighborhood Council 3 Royal Palm Neighborhood Events $ 9,765 $ 9,765 8.8000
23-049 Trailside Point Block Watch 7 Trailside Point: Keep Fighting the Blight $ 7,675 $ 7,675 7.9286
Crime Prevention Through Community Education
23-050 Cactus Park Community Alliance 1 $ 15,000 $ 15,000 8.7857
and Support
Biltmore Terrace Block Watch / Biltmore Terrace
23-051 6 Biltmore Terrace Block Watch Grant $ 3,000 $ 3,000 5.8286
Condominiums Association
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23-052 Woodlawn Park Neighborhood Association 1 Woodlawn Park Block Watch Grant 2023 $ 14,953 $ 14,953 6.4429
23-053 Mountain Preserve Block Watch 3 Unity in Community 2023 $ 6,301 $ 5,501 7.2571
Garfield Neighborhood — Providing bike safety
education and expanding communication to help
23-054 Garfield Organization A Neighborhood Alliance 8 $ 15,000 $ 15,000 7.8857
improve the quality of life within the diverse
community.
Arlington Estates II Neighborhood Association / Laveen
23-055 7 Laveen Baseball League, Inc. $ 10,500 $ 10,500 8.2000
Baseball League, Inc.
23-056 Carnation Association of Neighbors 4 Carnation 2022-23 BWG $ 14,748 $ 14,748 7.6286
23-057 Loma Linda Neighborhood Association / Barbara Damiani 4 Loma Linda Neighborhood Association $ 15,000 $ 15,000 6.8143
Northtown Community Block Watch/PNP / Northtown 2023 Northtown PNP/HOA Lighting Systems for
23-058 3 $ 12,082 $ 12,082 7.9500
Community Home Owners Association Community
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
23-059 Laurelwood Homes Block Watch 5 Villa de Paz Crime Prevention Program $ 15,000 $ 15,000 8.0714
23-060 Willo Neighborhood Association 1 Willo Block Watch 2023 $ 14,888 $ 14,888 8.2857
South Mountain Village Clean and Beautiful / Jack L.
23-062 7 Kuban Wake Up! $ 12,700 $ 12,700 8.7286
Kuban School
South Mountain Village Clean and Beautiful / Arthur M.
23-063 7 Hamilton Wake Up! $ 12,700 $ 12,700 8.7000
Hamilton School
Paradise Gardens Neighborhood Association and Block
23-065 3 Paradise Gardens grant app 2023 $ 2,318 $ 2,318 7.3857
Watch
Estrella Super Mom's Block Watch / Estrella Middle
23-066 8 Estrella Wake Up! Club $ 14,999 $ 14,999 8.9286
School
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23-067 Ridge Runners 2 2 2023 Neighborhood Block Watch Program $ 2,590 $ 2,590 7.8429
Tomahawk Village Block Watch / City of Phoenix After 2023 Tomahawk Village Block Watch Post
23-068 5 $ 12,104 $ 12,104 7.8714
School Center Pandemic Neighborhood Reboot
2023 Crime Prevention/Safety
23-069 Metro Block Watch 1 $ 14,701 $ 14,701 8.1286
Awareness/Education
23-070 SO PHO CONVENING / Quest High School 8 Conquerors Wake Up $ 8,390 $ 8,390 8.6143
23-071 Wilson Coalition / Wilson School 8 Wilson Wake Up Club $ 10,315 $ 10,315 8.6286
23-072 Cactus Park Phoenix Neighborhood Patrol 1 Cactus Park Phoenix Neighborhood Patrol $ 14,950 $ 14,950 8.6286
23-073 Cox Meadows Neighborhood Block Watch, Inc. 3 Safer Streets for a Safer Neighborhood $ 14,646 $ 14,646 7.4714
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
23-074 F.Q. Story Block Watch 4 FQ Story Crime Prevention Effort $ 11,724 $ 11,724 7.8571
23-076 Sunnyslope Historical Society and Museum 3 2023-2024 Block Watch Grant Application $ 13,290 $ 9,090 7.6429
23-077 Bell Road Business Alliance 1 Crime Prevention & Safety Along Our Bell Road $ 5,893 $ 5,893 7.5000
Grandview Block Watch Crime Prevention &
23-078 Grandview Neighborhood Association 4 $ 13,712 $ 13,712 8.1143
Reduction
2023 Amigos Block Watch One Neighborhood One
23-079 Amigos Block Watch 4 $ 12,380 $ 12,380 7.8000
Family
23-080 Grant Park Community Garden 8 Grant Park Barrio Safety Now, Year 4 $ 8,000 $ 8,000 8.1286
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Bernard Black Neighborhood Association / Cesar Chavez ACTS "Women of Valor" Leadership Development
23-081 8 $ 15,000 $ 15,000 7.5286
High School Project- Rising Champions Girls Basketball
23-082 Heritage Heights Block Watch 3 Creating a Better Community 2023 $ 9,202 $ 9,202 7.5143
ACTS "Men of Valor" Leadership Development
23-083 Bernard Black Neighborhood Association 8 $ 15,000 $ 15,000 6.6429
Project - AZ Champions Football
Faith Missionary Baptist Church Neighborhood Save Our Sisters and Brothers (S.O.S.&B) - Safety
23-084 8 $ 15,000 $ 15,000 6.9143
Association / Faith Missionary Baptist Church Education Awareness & Mentoring Program
Faith Missionary Baptist Church Neighborhood Save Our Sisters and Brothers (S.O.S.&B.) - MVP
23-085 8 $ 15,000 $ 15,000 6.4429
Association / Vessels of Possibilities STEM Education and Safety Outreach Program
Block Watch 2023 Neighborhood
23-086 Lookout Mountain Way 3 $ 2,308 $ 2,308 6.7571
Safety/Meetings/Events
To Detect, Deter and Delay Crime in the John
23-087 John Jacobs Block Watch 3 $ 14,379 $ 14,379 7.6143
Jacobs Elementary School Neighborhood
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
SUNBURST FARMS HOMEOWNERS ASSOCIATION /
23-088 1 Desert Foothills Wake Up! Club $ 14,060 $ 14,060 8.6000
Desert Foothills Junior High School
Paradise Gardens Neighborhood Association and Block
23-089 3 Shea Wake Up! $ 14,240 $ 14,240 8.6000
Watch / Shea Middle School
2023 Maryvale Estrella Mountain Community
23-090 Maryvale Estrella Mountain Community Alliance 7 $ 14,985 $ 14,985 8.4571
Alliance
23-092 Sierra Colina Block Watch / MC Cash 7 M.C. Cash Wake Up! Club $ 11,800 $ 11,800 8.6571
23-093 Central City Precinct Phoenix Neighborhood Patrol 8 Central City Precinct Neighborhood Patrol $ 10,000 $ 10,000 9.0000
23-094 West Plaza Neighborhood Association 5 Block Watch Grant $ 14,170 $ 14,170 7.9286
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23-095 ARCADIA OSBORN NEIGHBORHOOD ASSOCIATION 6 2023-24 AONA NBWG $ 13,681 $ 13,681 8.4714
23-096 Northern Manor Two Block Watch / Cholla Middle School 5 Cholla Middle School Wake Up! Program $ 14,060 $ 14,060 8.4429
23-097 Norton Vista Neighborhood Association 3 Planting Progress $ 15,000 $ 15,000 8.2286
Developing a Safer Neighborhood Through Direct
23-098 North Park Central 4 $ 13,775 $ 3,000 7.0857
Community Involvement
23-099 Mountain Estates Block Watch 3 Mountain Estates 2023-2024 $ 10,210 $ 10,210 7.9000
23-100 Canal North Neighborhood Association 4 Canal North Crime Prevention Task Force 2023 $ 3,612 $ 3,612 7.5286
Alta Vista Neighborhood Block Watch / Palo Verde Middle
23-101 5 Palo Verde Wake Up! Club $ 14,060 $ 14,060 8.4857
School
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
VILLAGE MEADOWS CONCERNED CITIZENS NEIGH.
23-103 1 23-103 PPDNBWGP 2023 Grant Application $ 14,910 $ 14,910 7.6571
ASSOC.
23-104 Coronado Neighborhood Association 4 Coronado Dispatch $ 10,000 $ 10,000 6.9429
23-105 Metro Center Community Collaboration 1 Metro Center Community Collaboration $ 14,946 $ 14,946 7.4429
23-106 Beacon creek blockwatch 2 beacon creek crime busters program $ 2,528 $ 2,528 7.3857
23-107 Rancho Ventura Neighborhood Association 8 2023 NBWGP $ 1,537 $ 1,537 6.7857
23-108 19 North 5 19NORTH Community Alliance $ 15,000 $ 15,000 6.5571
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23-109 Woodlea/Melrose Neighborhood Association 4 Woodlea/Melrose Neighborhood Association $ 11,220 $ 11,220 8.1000
Target Area "B" / Phoenix Neighborhood Patrol (NSD Target Area B, PNP Education and Outreach
23-110 7 $ 15,000 $ 15,000 9.0714
#1895) Program 2023-24
23-111 Trailside Point Block Watch / Desert Meadows School 7 Desert Meadows Wake Up! Club $ 10,980 $ 10,980 8.4857
23-112 ALHAMBRA NEIGHBORHOOD ASSOCIATION 5 Continuing - Alley Safety $ 13,222 $ 13,222 7.3571
Target Area "B" / Phoenix Crime Free Multi-Housing Target Area B’s Crime Free Multi-Housing
23-113 7 $ 14,725 $ 14,725 8.5286
Program Education and Outreach Program 2023-24
Safe Schools "Focus On Excellence" / Safe Schools
23-114 8 Safe Schools CityWide Diversion Project $ 15,000 $ 15,000 7.6571
Youth Programs, LLC
Villages at Verona/South Mountain Precinct
23-115 Villages at Verona Block Watch 8 $ 2,991 $ 2,991 8.3857
Community Capacity Building
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
23-116 Devonshire Neighborhood Association 4 SASSY (Safety and Security Serves You) $ 6,550 $ 6,530 7.5429
EAST SUNNYSLOPE NEIGHBORHOOD ASSOCIATION East Sunnyslope Block Watch and Neighborhood
23-117 3 $ 14,575 $ 14,575 8.1286
& BLOCK WATCH Association Continued Improvement
23-118 PALM LAKES VILLAGE, INC. / Palm Lakes Village HOA 2 block watch grant $ 14,875 $ 14,875 8.2857
23-119 Dobbins Point Block Watch 8 Keep Dobbins Point Safe $ 998 $ 998 7.4286
23-120 North Encanto Neighborhood Alliance 4 Keeping the Neighborhood Together $ 11,991 $ 11,991 7.7143
23-121 Acoma Park Block Watch 1 Acoma Park Block Watch 2023/2024 Program $ 3,985 $ 3,735 7.4857
Page 360
23-122 St. Gregory Neighborhood Assoc 4 2023 Phoenix Block Watch Grant Application $ 14,950 $ 13,750 7.4000
Maryvale Estrella Mountain Community Alliance / 2023 Maryvale Estrella Mountain Phoenix
23-123 7 $ 14,880 $ 14,880 8.8857
Maryvale Estrella Mountain Phoenix Neighborhood Patrol Neighborhood Patrol
Safe Schools "Focus On Excellence" / C.J. Jorgensen
23-125 7 RSD 'Teen Court' Project $ 14,900 $ 14,900 8.1286
Neighborhood Association
South Mountain High School Law Magnet Program / Safe
23-126 7 'ACTS' Leadership and Mentoring $ 13,400 $ 13,400 8.0714
Schools Teen Court Network
West Sunnyslope Neighborhood Association and Block
23-127 3 Au Fait $ 14,950 $ 14,950 7.5143
Watch
23-128 North Central Heights 3 North Central Heights 2023 Block Watch Grant $ 9,290 $ 9,290 7.7571
23-129 Foothills Club West / South Mountain Police Precinct 6 South Mountain Community Engagement $ 13,580 $ 13,580 8.2429
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
23-130 Midtown Neighborhood Association 4 Keep Neighbors Informed and Involved $ 11,700 $ 11,700 8.3286
23-131 Sienna Vista / Santa Maria Middle School 7 Santa Maria Wake Up! Club $ 13,620 $ 13,620 8.7857
23-132 Simpson Neighborhood Association 4 Simpson Neighborhood 2023 Grant Application $ 11,228 $ 11,228 7.8714
23-133 Anthem Neighborhood Watch-West 1 Anthem Neighborhood Watch $ 12,100 $ 12,100 7.6857
23-134 Roosevelt Action Association 7 Awaken, Welcome, Engage (AWEsome( Roosevelt $ 13,640 $ 13,640 7.8857
23-135 Northern Manor Two Block Watch 5 Crime Prevention $ 15,000 $ 15,000 7.8143
Page 361
23-137 Sunnyslope Village Alliance 3 Sunnyslope Community Engagement $ 15,000 $ 15,000 7.0857
23-138 Hatcher Road Business Alliance 3 theHUB Revitalization Community Outreach $ 15,000 $ 15,000 7.4857
23-139 Homestead Block Watch / Charles W. Harris School 7 Homestead Block Watch $ 15,000 $ 14,960 8.3000
23-140 Redhawk At Rogers Ranch Block Watch 7 2023 Redhawk at Rogers Ranch Block Watch $ 14,208 $ 14,208 8.3714
23-141 Sienna Vista 7 Sienna Vista Block Watch - Aware and Alert $ 14,580 $ 14,580 7.9000
Redhawk At Rogers Ranch Block Watch / Estrella
23-142 8 Estrella Foothills Wake Up! Club $ 12,940 $ 12,940 8.5571
Foothills Global Academy
23-143 Wilson Coalition / Wilson Coalition 8 Wilson Community Involvement Project $ 11,740 $ 11,740 7.1429
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
APPLICANT COUNCIL AMOUNT PROPOSED REVIEW
APPLICANT / CO-APPLICANT PROJECT TITLE
NUMBER DISTRICT REQUESTED AWARD SCORE
23-144 Canyon Corridor Neighborhood Alliance 4 South 27th Ave Corridor Neighbor-2-Neighbor $ 15,000 $ 15,000 5.6714
23-145 Westwood Village & Estates Neighborhood Association 4 2023 BW Grant - Light Up Westwood Project $ 14,674 $ 14,674 8.4000
23-146 Arroyo Crossing 3 Curb address # painting $ 2,670 $ 2,670 8.2000
23-147 Lake Biltmore Block Watch 1 2023 LBBW Neighborhood Safety Improvements $ 6,317 $ 6,317 8.0833
23-148 Melrose Community Alliance 4 Community Connectedness Project $ 12,655 $ 12,155 7.5857
23-149 Western Enclave 5 Light Up the Community for Crime Prevention $ 9,175 $ 9,175 7.4429
Page 362
23-152 Alta Vista Neighborhood Block Watch 1 Crime Prevention Through Continuing Education $ 15,000 $ 15,000 8.4857
23-154 7th Avenue Merchants 4 2023 BWG SAMA $ 12,000 $ 2,050 6.7429
NORTH CENTRAL PHOENIX HOMEOWNERS
23-155 6 Crime Prevention $ 11,870 $ 11,870 6.0429
ASSOCIATION (NCPHA)
23-157 Bougainvillea Block Watch 8 Bougainvillea Block Watch $ 2,998 $ 2,998 7.4571
PROPOSED AWARD TOTAL $ 1,646,829
Attachment A
2023 Neighborhood Block Watch Grant Program Funding Recommendations Proposed by the Neighborhood Block
Watch Grant Program Oversight Committee
The Neighborhood Block Watch Grant Program Oversight Committee recommends denying funding for the following applications for not
meeting the grant program criteria
COUNCIL AMOUNT PROPOSED REVIEW
NUMBER APPLICANT / CO-APPLICANT PROJECT TITLE NOTES
DISTRICT REQUESTED AWARD SCORE
Disqualified due to
request for prohibited
23-061 Mission Square 1 Mission Square Security $ 10,072 $ - 4.2000 items (security
cameras); no appeal
requested.
Disqualified due to
location outside of city
limits; upon appeal,
23-091 Collins Sun Devils / Bella Vista Prep 8 CSD/ASU PREP FAMILIES $ 10,000 $ - 4.9571 determined location is
within city limits;
disqualified due to score
below 5.25.
Page 363 Disqualified due to
23-124 Collins Sun Devils / MOUNTAIN POINTE 6 CSD/MP $ 9,300 $ - 5.1857
scored below 5.25.
Notified of
disqualification due to
missing required
23-151 Community Leaders In Action 4 Community Leaders in Action - Block Watch $ 15,000 $ - 3.7571 documents. Upon
appeal, recommended
for partial funding of
$3,000. Disqualified due
to score below 5.25.
DENIED AWARD TOTAL $ 44,372 $ -
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Item text
AV31000094 FAA/ADOT (Ordinance S-49824)
Request to authorize the City Manager, or his designee, to execute an amendment to
Agreement 155732 with Stantec Consulting Services, Inc. to provide additional
Engineering Services for the Phoenix Deer Valley Airport Blast Pads project. Further
request to authorize execution of amendments to the agreement, as necessary within
the Council-approved expenditure authority as provided below, and for the City
Controller to disburse all funds related to this item. The additional fee for services
included in this amendment will not exceed $72,009.
Summary
The purpose of this project is to bring the blast pads for runways 7L/25R and 7R/25L
at Phoenix Deer Valley Airport up to standards established by current Federal Aviation
Administration Advisory Circulars. A blast pad is defined as the surface adjacent to the
ends of the runway provided to reduce the erosive effect of jet blast and propeller
wash.
This amendment is necessary because design services on this project are complete
and Construction Administration and Inspection (CA&I) services are ready to be
performed. This amendment aligns with Federal Aviation Administration grant funding.
This amendment will provide additional funds to the agreement.
Stantec Consulting Services, Inc.'s CA&I services include, but are not limited to:
providing inspections to ensure compliance with the project plans and specifications;
assisting with and conducting construction meetings; reviewing contractor shop
drawings and submittals; preparing required documentation to submit for Federal
Aviation Administration and Arizona Department of Transportation grant compliance;
reviewing and approving monthly pay requests and change orders; scheduling,
conducting and providing documentation for regular progress meetings; responding to
Requests for Information; verifying compliance with contract documents; reviewing
contractor’s record drawings monthly and preparing final record drawings; punch-list
development; conducting pre-final and final inspection; conducting warranty inspection;
and other CA&I services as required for a complete project.
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Contract Term
The term of the agreement remains unchanged at five years from the issuance of the
initial Notice to Proceed. Work scope identified and incorporated into the agreement
prior to the end of the term may be agreed to by the parties, and work may extend past
the termination of the agreement. No additional changes may be executed after the
end of the term.
Financial Impact
The initial agreement for Engineering Services was approved for an amount not to
exceed $190,000, including all subconsultant and reimbursable costs. This
amendment will increase the agreement by an additional $72,009, for a new total
amount not to exceed $262,009, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Aviation Department's Capital
Improvement Program budget. The Aviation Department anticipates grant funding for
this project. The Budget and Research Department will separately review and approve
funding availability prior to the execution of any amendments. Payments may be made
up to agreement limits for all rendered agreement services, which may extend past the
agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 155732 (Ordinance S-
48243) on Jan. 5, 2022.
Location
702 W. Deer Valley Road
Council District: 1
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan
Stephenson, the Aviation Department and the City Engineer.
Page 365
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Item text
Connectors B6 and B9 - Engineering Services Amendment 1 - AV31000092 FAA
(Ordinance S-49830)
Request to authorize the City Manager, or his designee, to execute an amendment to
Agreement 150110 with TRACE Consulting, LLC to provide additional Engineering
Services for the Phoenix Deer Valley Airport Relocate Taxiway Bravo and Construct
High Speed Connectors B6 and B9 project. Further request to authorize execution of
amendments to the agreement, as necessary within the Council-approved expenditure
authority as provided below, and for the City Controller to disburse all funds related to
this item. The additional fee for services included in this amendment will not exceed
$303,962.
Summary
The purpose of this project is to relocate and reconstruct Taxiway Bravo for the entire
length, including taxiway connectors to the hold bars and run up areas. The project
includes the design of all taxiway connectors, acute angle connectors B6 and B9, and
separation of signage circuiting. Taxiway Bravo is currently at a non-standard distance
from the centerline of Runway 7L-25R and needs to be relocated further south.
This amendment is necessary because design services on this project are complete,
and Construction Administration and Inspection (CA&I) services are ready to be
performed. This amendment aligns with Federal Aviation Administration grant funding.
This amendment will provide additional funds to the agreement.
TRACE Consulting, LLC's CA&I services include, but are not limited to: providing
inspections to ensure compliance with the project plans and specifications; scheduling,
conducting and preparing daily inspection reports for the Federal Aviation
Administration and the project records detailing construction progress; assisting with
and conducting construction meetings; reviewing contractor shop drawings and
submittals; preparing required documentation to submit for Federal Aviation
Administration grant compliance; reviewing and approving monthly pay requests and
change orders; responding to Requests for Information; verifying compliance with
contract documents; reviewing contractor’s record drawings monthly and preparing
final record drawings; punch-list development; conducting pre-final and final
Page 366
inspection; conducting warranty inspection; and other CA&I services as required for a
complete project.
Contract Term
The term of the agreement remains unchanged at five years from the issuance of the
initial Notice to Proceed. Work scope identified and incorporated into the agreement
prior to the end of the term may be agreed to by the parties, and work may extend past
the termination of the agreement. No additional changes may be executed after the
end of the term.
Financial Impact
The initial agreement for Engineering Services was approved for an amount not to
exceed $1,340,929, including all subconsultant and reimbursable costs. This
amendment will increase the agreement by an additional $303,962, for a new total
amount not to exceed $1,644,891, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Aviation Department's Capital
Improvement Program budget. The Budget and Research Department will separately
review and approve funding availability prior to the execution of any amendments.
Payments may be made up to agreement limits for all rendered agreement services,
which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
· Engineering Services Agreement 150110 (Ordinance S-45685) on June 5, 2019;
· Construction Manager at Risk (CMAR) Preconstruction Services Agreement 152002
(Ordinance S-49299) on Jan. 4, 2023; and
· CMAR Construction Services Agreement on May 31, 2023.
Location
702 W. Deer Valley Road
Council District: 1
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan
Stephenson, the Aviation Department and the City Engineer.
Page 367
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Item text
New Aircraft Storage Agreement at Phoenix Goodyear Airport (Ordinance S-
49837)
Request to authorize the City Manager, or his designee, to amend and restate hangar
Lease Agreement 75812, enter into a new ground lease, and enter into a new aircraft
storage agreement with AerSale, Inc. (AerSale) at Phoenix Goodyear Airport (GYR).
Summary
AerSale, and its predecessor Aeroturbine, have operated a maintenance, repair, and
overhaul business at GYR under hangar Lease Agreement 75812 since 1996 and
hangar Lease Agreement 136123 since 2013; both leases are scheduled to expire in
2026. AerSale has requested to amend and restate hangar Lease Agreement 75812 to
include both existing hangars with a term of 40 years. AerSale also wants to construct
a new hangar with an investment of approximately $40 million under a new ground
lease that will include a 40 year term. AerSale also wants to enter into a ten-year lease
for the storage of unused commercial aircraft. Staff is seeking permission to apply rent
credits for the relocation of utilities that conflict with the new hangar development site
in an amount not to exceed $1.5 million, and an additional rent credit for the
replacement of an obsolete fire suppression system that serves both existing hangars
in an amount not to exceed $2 million.
Contract Term
The term of amended and restated Lease Agreement 75812 and the new ground lease
will be 40 years. The term for the aircraft storage agreement will be ten years with one
five-year option to extend.
Financial Impact
Rent paid by AerSale under the current leases is approximately $1,115,000 per year.
The new leases will increase revenue to the City to approximately $1,468,000 through
the inclusion of lease rates that reflect current market conditions. All rents will be
subject to the greater of annual consumer price index adjustments per the Phoenix-
Mesa-Scottsdale index, or three percent. Total revenue estimated over the combined
lease terms will be approximately $54.2 million.
Page 368
Concurrence/Previous Council Action
· Lease Agreement 75812 (Ordinance S-23774) on July 3, 1996;
· Lease Agreement 136123 (Ordinance S-39438) on Dec. 19, 2012;
· The Business and Development Subcommittee recommended approval of this item
on May 4, 2023 by a vote of 3-0;
· The Phoenix Aviation Advisory Board recommended approval of this item on May
18, 2023 by a vote of 7-0.
Location
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council District: Out of City
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.
Page 369
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Item text
Request to authorize the City Manager, or his designee, to execute a Ground Lease
with Derek Engineering, Inc. for 33,994 square feet (.714 acres) of Aviation-owned
land across four separate parcels located at 1121, 1125, 1133, and 1135 E. Watkins St.
at Phoenix Sky Harbor International Airport, Phoenix, Arizona.
Summary
Derek Engineering, Inc., is requesting to enter into a Ground Lease on four separate
parcels located at 1121, 1125, 1133, and 1135 E. Watkins St. (Maricopa County
Assessor Parcel Numbers 115-47-034C, 115-47-034D, 115-47-035A, and 115-47-
036B) for the sole purpose of temporarily parking employee vehicles while developing
the un-addressed 18 acres adjacent to the west for Prologis. Derek Engineering, Inc.
had a temporary six-month license for parking which expired on April 30, 2023 and is
currently operating month to month until a new lease is approved.
Contract Term
The term will be for one year, with no options to extend.
Financial Impact
Rent will be approximately $1,982.98 per month ($.70 per square foot). Total
anticipated rent from this Ground Lease over the term will be approximately
$23,795.80.
Concurrence/Previous Council Action
The Business Development Subcommittee recommended approval of the item on May
4, 2023, by a vote of 3-0.
The Phoenix Aviation Advisory Board recommend this item for approval on May 18,
2023, by a vote of 7-0.
Location
Phoenix Sky Harbor International Airport - 1121, 1125, 1133, and 1135 E. Watkins St.,
Phoenix Ariz.
Council District: 8
Page 370
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.
Page 371
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Request for Award (Ordinance S-49842)
Request to authorize the City Manager, or his designee, to enter into a contract with
ANCO Sanitation Systems, Inc. (ANCO) to provide preventative maintenance and
repair services to trash compactors and balers for the Aviation and Phoenix
Convention Center departments. Further request to authorize the City Controller to
disburse all funds related to this item. The total value of the contract will be up to
$475,000.
Summary
This contract will provide trash compactor and baler preventative maintenance and
repair services for trash compactors and balers at various locations throughout
Aviation and Phoenix Convention Center. Preventative maintenance will ensure the
equipment is in safe working order and possibly extend the life of the equipment.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative
Regulation 3.10.
Two vendors submitted bids deemed to be responsive to posted specifications and
responsible to provide the required goods and services. Following an evaluation based
on price, the procurement officer recommends award to the following vendor:
Selected Bidder
ANCO Sanitation Systems, Inc.: $169,565
Contract Term
The contract will begin on or about July 1, 2023 for a five-year term with no options to
extend.
Financial Impact
The total contract value will be up to $475,000 for the five-year contract term.
Page 372
Funding is available in the Aviation and Phoenix Convention Center departments'
budgets.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road, Phoenix, Ariz.
Phoenix Convention Center, 100 N. 3rd St., Phoenix, Ariz.
Council Districts: 7 and 8
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, Interim Deputy City
Manager John Chan and the Aviation and Phoenix Convention Center departments.
Page 373
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Item text
Award (Ordinance S-49844)
Request to authorize the City Manager, or his designee, to enter into a contract with
Genesis Resource, Inc. (Genesis) to provide equipment, parts and maintenance for
Morse Watchman's Keywatcher Key Control and Management Systems (Key Control
Systems) for the Aviation Department (Aviation). Further request to authorize the City
Controller to disburse all funds related to this item. The total value of the contract will
be up to $815,258.
Summary
Aviation has existing Key Control Systems throughout Phoenix Sky Harbor
International Airport to secure and manage keys for City-owned vehicles and facilities
for tracking, distribution, and to reduce the possibility of theft. This contract will provide
equipment, parts and maintenance services for the existing Key Control Systems on
an as-needed basis.
This item has been reviewed and approved by the Information Technology Services
Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Determination Memo based on Special Circumstances
Without Competition. Genesis is the only factory authorized distributor for Morse
Watchman's Key Control Systems in the Southwest region of the United States.
Contracting with Genesis is in the best interest of the City to ensure existing Key
Control Systems are maintained and serviced with the original equipment
manufacturer parts and certified technicians.
Contract Term
The contract will begin on or about July 1, 2023 for a five-year term.
Financial Impact
The contract value will be up to $815,258 for the five-year contract term.
Page 374
Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road, Phoenix, Ariz.
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.
Page 375
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Award (Ordinance S-49873)
Request to authorize the City Manager, or his designee, to enter into a contract with
AlClear, LLC, dba Clear, to provide a third-party trusted traveler program for expedited
screening, queuing, and enrollment services at Phoenix Sky Harbor International
Airport. Further request to authorize the City Treasurer to accept all funds related to
this item.
Summary
To improve passenger flow through the security screening process, many airports have
included expedited identity verification services in their concessions program. The
Aviation Department believes that providing expedited screening, queuing, and
enrollment services to passengers at Phoenix Sky Harbor International Airport (PHX)
will improve the guest experience by reducing the security checkpoint wait time for
passengers enrolled in these services.
Clear offers a subscription service that allows travelers to expedite through the security
checkpoint and proceed directly to physical screening via their touchless biometric
verification technology to validate traveler identity and credentials. Aviation contracted
with Clear in 2018 to provide identity verification services at PHX and the current lease
is set to expire on Aug. 31, 2023. Clear is the only Transportation Security
Administration (TSA) authorized provider for verification screening services. In
December 2022, TSA also authorized an agreement with Clear to begin enrolling
travelers in the TSA Pre-Check trusted traveler program.
Procurement Information
In accordance with City of Phoenix Administrative Regulation 3.10, standard
competition was waived as a result of an approved Determination Memo based on the
following reason: Special Circumstances without Competition as Clear is the only
provider authorized to conduct expedited traveler verification. The Aviation Department
also issued a Request for Information (RFI 23-027) to determine interest and program
information. AlClear, LLC was the sole respondent.
Page 376
Contract Term
The contract will begin on or about Sept. 1, 2023, for a three-year term with one, two-
year option to extend, which may be exercised at the sole discretion of the Aviation
Director.
Financial Impact
The estimated annual revenue to the City will be the greater of a Minimum Annual
Guarantee (MAG) or 12 percent of gross sales. MAG for the first year will be $500,000.
The MAG will be adjusted annually thereafter at 85 percent of the prior year's annual
rent or the MAG for the first lease year, whichever is greater. The minimum estimated
revenue to the City will be $2.5 million for the five-year aggregate term.
Concurrence/Previous Council Action
Lease Agreement 146676 (Ordinance S-43997) on Oct. 18, 2017;
The Phoenix Aviation Advisory Board recommended approval of this item on May 18,
2023 by a vote of 7-0.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.
Page 377
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Request to authorize the City Manager, or his designee, to enter into a contract with
Redsky Fire Apparatus LLC for the purchase of one ambulance chassis for the
Phoenix Fire Department. Further request to authorize the City Controller to disburse
all funds related to this item. The total value of the one-time purchase will not exceed
$92,837.
Summary
This purchase will provide a replacement chassis to ambulance Rescue Unit 731068.
The body on the original chassis will be reused and installed on the new chassis. This
unit is utilized by the Phoenix Fire Department to transport residents and visitors of the
City. Replacing the ambulance chassis is imperative as it supports medical transport
during emergencies.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Determination Memo based on the following reason:
Special Circumstances Without Competition due to obtaining the original equipment
manufactured chassis and the unique and specific build requirements.
Contract Term
The contract will begin on or about June 14, 2023, for the one-time purchase of one
ambulance chassis.
Financial Impact
The contract value will not exceed $92,837. Funding is available in the Fire
Department's budget.
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager
Mario Paniagua, and the Fire and Public Works departments.
Page 378
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Item text
- Request for Award (Ordinance S-49862)
Request to authorize the City Manager, or his designee, to enter into contracts with
Southwest Lift and Equipment, Inc. and Arizona Automotive Equipment, LLC, dba
Mohawk Automotive Lifts SW, to provide annual inspections, maintenance and repair
of automotive lifts. Further request to authorize the City Controller to disburse all funds
related to this item. The total value of the contract will not exceed $345,090.
Summary
This contract will provide safe and reliable operations of approximately 160 automotive
lifts throughout the various Public Works and Aviation fleet shop facilities. These
inspections are required to ensure the proper operation of all structural, electrical,
hydraulic, and mechanical components, including lift controls. This service is
performed by a third-party provider as required by the American National Standards
Institute (ANSI).
Procurement Information
An Invitation for Bid 24-FSD-008 was processed in accordance with Administrative
Regulation 3.10. Thirteen equipment manufacturers were included for bid based on the
estimated annual quantity of services needed, with a total price for each group to
determine the lowest bid. Two offers were received with a bid for each group. Both
offers were deemed to be responsive to the posted specifications and responsible to
provide the required goods and services, with the below vendors being recommended
for award.
Southwest Lift and Equipment, Inc.
Arizona Automotive Equipment, LLC, dba Mohawk Automotive Lifts SW
See Attachment A for the bid summary for Groups 1-13.
Contract Term
The contract will begin on or about Aug. 1, 2023, for an initial three-year term with two
one-year options for a term of five years.
Page 379
Financial Impact
The contract will have an estimated annual expenditure of $69,018, with a total value
not to exceed $345,090.
Funding is available in the Aviation and Public Works departments’ budgets.
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and
Public Works departments.
Page 380
ATTACHMENT A
AWARD RECOMMENDATION
IFB 24‐FSD‐008
Automotive Lifts Inspection, Maintenance and Repair
GROUP OFFEROR NAME GRAND TOTAL RECOMMENDED
Southwest Lift & Equipment Inc. $16,675.00 X
Group 1 - AML CORP Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $18,875.00 X
Southwest Lift & Equipment Inc. $825.00 X
Group 2 - AMERICAN Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $480.00 X
Southwest Lift & Equipment Inc. $825.00 X
Group 3 - AMMCO Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $480.00 X
Southwest Lift & Equipment Inc. $6,565.00 X
Group 4 - CHALLENGER Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $1,650.00 X
Southwest Lift & Equipment Inc. $1,155.00 X
Group 5 - FORD SMITH Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $695.00 X
Southwest Lift & Equipment Inc. $25,385.00 X
Group 6 - MOHAWK
DBA Mohawk Automotive Lifts SW $19,835.00 X
Southwest Lift & Equipment Inc. $4,019.00 X
Group 7 - OMER Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $4,125.00 X
Southwest Lift & Equipment Inc. $17,196.00 X
Group 8 - ROTARY Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $12,640.00 X
Southwest Lift & Equipment Inc. $2,915.00 X
Group 9 - SEFAC Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $2,705.00 X
Southwest Lift & Equipment Inc. $1,485.00 X
Group 10 - SNAP-ON Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $700.00 X
Southwest Lift & Equipment Inc. $2,225.00 X
Group 11 - STERTIL KONI Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $1,670.00 X
Southwest Lift & Equipment Inc. $825.00 X
Group 12 - VBM Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $520.00 X
Southwest Lift & Equipment Inc. $4,955.00 X
Group 13 - WEAVER Arizona Automotive Equipment LLC
DBA Mohawk Automotive Lifts SW $4,630.00 X
Page 381
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Item text
Amendment (Ordinance S-49868)
Request to authorize the City Manager, or his designee, to amend Agreement 150870
with Comfort Systems USA Southwest, Inc. to allow additional expenditures for the
maintenance and repairs of evaporative coolers in City-owned facilities. Further
request to authorize the City Controller to disburse all funds related to this item. The
additional expenditures will not exceed $260,000.
Summary
The Public Works Department is responsible for maintaining and repairing evaporative
coolers in City-owned facilities. This agreement provides full-service preventative
maintenance on evaporative coolers to keep the units in good working order. An
additional 21 locations will be added to the agreement, requiring additional
expenditures to maintain and repair these units. The additional expenditures are
necessary and will help maintain evaporative coolers citywide to ensure they run
efficiently and to help minimize repair costs.
Procurement Information
Invitation for Bid 20-FMD-012 was conducted in accordance with Administrative
Regulation 3.10. Two offers were received by the Public Works Department on June
26, 2019. The offers were evaluated based on price, responsiveness to all
specifications, terms and conditions, and responsibility to provide the required
services. The offer submitted by Comfort Systems USA Southwest, Inc. was deemed
fair and reasonable.
Contract Term
The one-year contract term started on Oct. 1, 2019, with four option years to be
exercised in increments of up to one year, with a contract end date of Sept. 30, 2024.
Financial Impact
The initial authorization for this agreement was for an expenditure not-to-exceed
$1,375,000. This request will increase the authorization of the agreement by an
additional $260,000, for a new not-to-exceed agreement value of $1,635,000. Funds
are available in the Public Works Department's budget.
Page 382
Concurrence/Previous Council Action
The City Council approved Agreement 150870 with Comfort Systems USA Southwest,
Inc. (Ordinance S-45926) on Aug. 28, 2019.
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works
Department.
Page 383
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Item text
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 148124 with Matheson Tri-Gas, Inc. to extend contract term. Further request
to authorize the City Controller to disburse all funds related to this item. No additional
funds are needed, request to continue using Ordinance S-44839.
Summary
This contract will provide departments throughout the City with a wide variety of
welding related materials, tools and supplies for maintenance and repairs in City
facilities. The contract is used to maintain aquatic facilities, golf courses and public
parks and is also used to maintain heating, ventilation and air conditioning and
electrical systems as needed. Primary users include the Water Services, Aviation,
Parks and Recreation and Public Works departments.
Contract Term
Upon approval the contract will be extended through June 30, 2024, with an option to
extend through June 30, 2025.
Financial Impact
The aggregate value of the contract will not exceed $1,085,000 and no additional
funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Welding Equipment and Supplies Contract 148124 (Ordinance S-44839) on June 27,
2018;
• Welding Equipment and Supplies Contract 148124 (Ordinance S-45071-24) on Nov.
7, 2018.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 384
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Request to authorize the City Manager, or his designee, to execute amendment to
Contract 145556 with Blade Techs, Inc. to extend the contract term. Further request to
authorize the City Controller to disburse all funds related to this item. No additional
funds are needed, request to continue using Ordinance S-43712.
Summary
This contract will provide various specialty saw blades for use in many applications
citywide, including cutting concrete, asphalt and pipe, as well as safety operations
such as breaching concrete walls and ventilating tile roofs. Extension of this contract
will ensure a consistently available supply of these specialty blades.
Contract Term
Upon approval, the contract will be extended through June 30, 2028.
Financial Impact
The aggregate value of the contract will not exceed $250,000 and no additional funds
are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Blade Techs Saw Blades - Contract 145556 (Ordinance S-43712) on June 28, 2017.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 385
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Item text
Request to authorize the City Manager, or his designee, to execute amendments to
Contracts 148175 with Red Wing Brands of America Inc., 148919 with Industrial Safety
Shoe Company, 148178 with Boot Barn, 148177 with 030530 Uniforms LLC dba Ace
Uniforms of Phoenix, 148179 with Jay R Rivin dba Jr's Shoe and Boots, and 148180
with Foot Solutions Inc. dba Foot Solutions Phoenix to extend contract term. Further
request to authorize the City Controller to disburse all funds related to this item. The
additional expenditures will not exceed $900,000.
Summary
These contracts will provide protective footwear to meet the Occupational Safety and
Health Act section 5(a)(1) General Duty Clause, which states each employer "shall
furnish to each of his employees employment and a place of employment which are
free from recognized hazards that are causing or are likely to cause death or serious
physical harm to his employees." Primary users include the Parks and Recreation,
Water Services, Street Transportation and Public Works departments. The requested
products are essential to safe operations throughout the City.
Contract Term
Upon approval, the contracts will be extended through June 30, 2024 with an option to
extend through June 30, 2025.
Financial Impact
Upon approval of $900,000 in additional funds, the revised aggregate value of the
contracts will not exceed $3,100,000. Funds are available in the various departments'
budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Protective Footwear Contracts 148175, 148178, 148179, 148180 (Ordinance S-
44865) on July 5, 2018;
• Protective Footwear Contract 148919 (Ordinance S-45085) on Nov. 7, 2018;
• Protective Footwear Contracts 148175, 148919, 148178, 148179, 148180
(Ordinance S-46132) on Nov. 6, 2019;
Page 386
• Protective Footwear Contracts 148175, 148919, 148178, 148179, 148180
(Ordinance S-46738) on June 17, 2020.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 387
Report
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Item text
- Request for Award (Ordinance S-49835)
Request to authorize the City Manager, or his designee, to enter into contracts with
Brewer Cote of Arizona, Superior Supply, Inc., Musgrove Enterprises, LLC dba
SealMaster Arizona, Crafco, Inc., and Calmat Co. dba Vulcan Material Co. to provide
various asphalt materials to departments throughout the City. Further request to
authorize the City Controller to disburse all funds related to this item. The total value of
the contracts will not exceed $18,000,000.
Summary
These contracts will provide cold and hot mix asphalt and emulsion binder material to
departments throughout the City. The City utilizes these asphalt materials for regular
maintenance and projects across various departments, including maintaining airport
roadways, aircraft aprons, as well as patching and paving city streets. The asphalt
emulsions are also used for asphalt preservation and are environmentally friendly,
energy-efficient and cost-effective products.
Procurement Information
A Request for Qualifications procurement was processed in accordance with
Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
Five offerors submitted qualifications and were deemed to be responsive and
responsible. An evaluation committee of City staff evaluated those offers based on the
following minimum qualifications:
Experience, Place of Business, and Capacity.
After reaching consensus, the evaluation committee recommends award to the
following offerors:
· Brewer Cote of Arizona
· Superior Supply, Inc.
· Musgrove Enterprises, LLC dba SealMaster Arizona
· Crafco, Inc.
· Calmat Co. dba Vulcan Materials Co.
Page 388
Contract Term
The contracts will begin on or about June 15, 2023, for a five-year term.
Financial Impact
The aggregate contracts' value will not exceed $18,000,000. Funding is available in
the various departments' budgets.
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 389
Report
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Item text
Associated with Transportation Engineering Projects - Amendments (Ordinance
S-49860)
Request to authorize the City Manager, or his designee, to execute amendments to
three Intergovernmental Agreements (IGAs) with the Arizona Board of Regents, on
behalf of Arizona State University, Northern Arizona University, and University of
Arizona (Universities) to provide additional funding for services associated with
transportation engineering projects. Further request to authorize the City Controller to
disburse all funds related to this item. The additional funding for all three IGAs will not
exceed $3 million for a new aggregate amount not to exceed $6 million.
Additionally, request City Council authorization for an exemption of the prohibition set
forth in Phoenix City Code section 42-18 for a governmental entity pursuant to Phoenix
City Code section 42-20.
Summary
The Street Transportation Department (Streets) entered into IGAs with the Arizona
Board of Regents for the ability to utilize the Universities to conduct research and
studies relative to transportation engineering projects under the IGAs with each
University. The IGAs were amended in April 2022 to increase the overall aggregate by
$1.5 million. As the overall capacity of the IGAs are being reached, this request is to
increase the spending authority for each of the three IGAs from $1 million to $2 million
during the life of the agreements for a total not to exceed $6 million for all three IGAs.
The purpose of this amendment is to allow Streets to continue its partnership with the
Universities through the use of these IGAs.
Contract Term
The contract terms of the IGAs will remain unchanged from the original terms of five
years, with options to extend up to an additional five years. The original IGAs were
executed in June 2019.
Financial Impact
The current authorization for the three IGAs is $3 million ($1 million each). These
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amendments will increase the authorization for the three IGAs by $3 million ($1 million
each), for a new total not to exceed $6 million ($2 million each) for all three IGAs.
Funding is available in the Street's Capital Improvement Program budget.
Concurrence/Previous Council Action
The City Council approved:
· Arizona State University IGA 151121 (Ordinance S-45863) on June 26, 2019;
· Northern Arizona University IGA 151120 (Ordinance S-45868) on June 26, 2019;
· University of Arizona IGA 150814 (Ordinance S-45867) on June 26,2019; and
· An amendment to all three IGAs to provide additional funding (Ordinance S-48510)
on April 20, 2022.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation Department.
Page 391
Report
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Item text
Transportation to Design and Construct a Traffic Signal at 99th Avenue and
Indian School Road (Ordinance S-49861)
Request authorization for the City Manager, or his designee, to enter into an
Intergovernmental Agreement (IGA) with the Maricopa County Department of
Transportation (MCDOT) for the City of Phoenix to assume full responsibility for the
traffic signal at 99th Avenue and Indian School Road. Further request the City Council
to grant an exception pursuant to Phoenix City Code section 42-20 to authorize
indemnification and assumption of liability provisions that otherwise would be
prohibited by Phoenix City Code section 42-18. Further request to authorize the City
Treasurer to accept, and the City Controller to disburse, all funds related to this item.
Summary
The intersection of 99th Avenue and Indian School Road is an existing signalized
intersection operated by MCDOT. The City operates traffic signals north and south of
Indian School Road on 99th Avenue. Assuming full responsibility for the signalized
intersection will allow the City to provide uniform traffic management along the 99th
Avenue corridor. The traffic signal will need to be upgraded to sustain the increase in
traffic volumes. The City will lead the efforts to rebuild the traffic signal at the
intersection. MCDOT is contributing $150,000, and private development will contribute
the remaining cost to rebuilding the traffic signal.
Contract Term
The agreement will be effective on the date it is executed by all the governing
organizations and shall remain in effect until all stipulations previously indicated have
been satisfied.
Financial Impact
MCDOT is contributing $150,000 towards the cost of rebuilding the signal. The
southwest corner was recently rebuilt to current standards. Development is occurring
in Phoenix on the northeast and southeast corners, and the developers will be
responsible for the cost of rebuilding the traffic signals at their respective corners.
There is no anticipated upfront cost to the City of Phoenix for the intersection
improvements. The City of Phoenix will be responsible for ongoing operations and
Page 392
maintenance costs for the traffic signal.
Location
99th Avenue and Indian School Road
Council District: 5 and Outside of City
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation Department.
Page 393
Report
Supporting documents
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Item text
Engineering Services - ST85100454 (Ordinance S-49881)
Request to authorize the City Manager, or his designee, to enter into an agreement
with Burgess & Niple, Inc. to provide Engineering Services that include review,
analysis and recommendation for the Development Transportation Planning for Large
High Growth Development projects/areas. Further request to authorize execution of
amendments to the agreement, as necessary within the Council-approved expenditure
authority as provided below, and for the City Controller to disburse all funds related to
this item. The fee for services will not exceed $300,000.
Additionally, request to authorize the City Manager, or his designee, to take all action
as may be necessary or appropriate and to execute all design and construction
agreements, licenses, permits, and requests for utility services related to the
development, design and construction of the project. Such utility services include, but
are not limited to: electrical, water, sewer, natural gas, telecommunication, cable
television, railroads and other modes of transportation. Further request the City
Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the
documents pertaining to this transaction of indemnification and assumption of liability
provisions that otherwise should be prohibited by Phoenix City Code 42-18. This
authorization excludes any transaction involving an interest in real property.
Summary
The purpose of this project is to allow for timely review and appropriate infrastructure is
stipulated and programmed in a timely manner due to the influx of large area
development plans being submitted to the City for consideration. A number of these
projects are proposed in areas with no or limited street network. An inability to respond
in a timely manner will increase frustration on proposed development projects along
with potentially a negative impact to existing residents or business owners in the area.
Burgess & Niple, Inc.'s services include, but are not limited to: reviewing and advising
on developer submitted traffic impact studies; reviewing and analyzing regional
Maricopa Association of Governments data; and evaluating current transportation
infrastructure versus planned development to determine appropriate level of service
and recommended infrastructure needs.
Page 394
Procurement Information
Burgess & Niple, Inc. was chosen for this project using a Direct Select process set
forth in section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select
process will reduce the time to procure Engineering Services, as opposed to an
advertised selection process; therefore, meeting the project deadline and ensuring
continuity and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is three years from the issuance of the Notice to Proceed.
Work scope identified and incorporated into the agreement prior to the end of the term
may be agreed to by the parties, and work may extend past the termination of the
agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Burgess & Niple, Inc. will not exceed $300,000, including all
subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement
Program. The Budget and Research Department will separately review and approve
funding availability prior to execution of any amendments. Payments may be made up
to agreement limits for all rendered agreement services, which may extend past the
agreement termination.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Street
Transportation Department and the City Engineer.
Page 395
Report
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Item text
Award (Ordinance S-49838)
Request to authorize the City Manager, or his designee, to enter into contracts with
CyberTech Solutions, Inc. and Global Solutions Group, Inc. to provide IT Programming
and Consulting Services for the Street Transportation Department. Further request to
authorize the City Controller to disburse all funds related to this item. The total value of
the contracts combined will not exceed $4,156,500.
Summary
This contract will provide three information technology programmers to support the
main business applications of the department. One Senior Developer will support the
existing custom-built Street Transportation applications in addition to creating custom
reporting and applications to support various departmental needs. Two Developers will
provide support for critical business applications and programming support for several
other functions.
This item has been reviewed and approved by the Information Technology Services
Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of
Phoenix Administrative Regulation 3.10.
Four vendors submitted proposals deemed responsive and responsible. An evaluation
committee of City staff evaluated those offers based on the following criteria with a
maximum possible point total of 1,000:
· Qualifications and Experience (Senior Developer) - 300 points
· Qualifications and Experience (Developers) - 300 points
· Method of Approach - 200 points
· Price - 200 points
After reaching consensus, the evaluation committee recommends award to the
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following vendors: CyberTech Solutions and Global Solutions Group:
· Global Solutions Group - 580 points
· CyberTech Solutions - 514 points
· KollaSoft - 495 points
· 22nd Century - 447 points
Contract Term
The contracts will begin on or about July 1, 2023, for a five-year term with no options
to extend.
Financial Impact
The aggregate contract value will not exceed $4,156,500.
Funding is available in the Street Transportation's Operating and Capital Improvement
Program budgets.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation Department.
Page 397
Report
Supporting documents
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Item text
Amendment (Ordinance S-49879)
Request to authorize the City Manager, or his designee, to execute amendments to
Contracts 148208 with Wesco Distribution, Inc., 148209 with Dialight Corporation, and
148211 with General Traffic Equipment Corp. to extend the contract term. Further
request to authorize the City Controller to disburse all funds related to this item. No
additional funds are needed. Request to continue using Ordinance S-44638.
Summary
These contracts provide components for the Street Transportation Department to
maintain the traffic signal infrastructure throughout the City, thereby supporting the
safe movement of vehicular/non-vehicular traffic and pedestrians. The components are
used at all intersections, for high intensity activated crosswalk installations, school
zone installations, and other warning devices throughout the signalized infrastructure.
Contract Term
Upon approval, these contracts will be extended through June 30, 2024, with an option
to extend through June 30, 2025.
Financial Impact
The aggregate value of the contract will not exceed $8,301,761, and no additional
funds are needed.
Concurrence/Previous Council Action
The City Council approved:
· Traffic Signal Head Housing and LED Indications Components Contracts 148208,
148209, and 148211 (Ordinance S-44638) on June 6, 2018.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street
Transportation Department.
Page 398
Report
Supporting documents
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Item text
Improvement District - WS85503001, ID 1309 (Resolution 22130)
Request City Council to approve a Resolution to initiate a second bid process for
waterline improvements for the Hedgepeth Waterline Improvement District.
Summary
The Hedgepeth Waterline Improvement District is bounded by 51st to 43rd avenues
from Loop 101 to Pinnacle Peak Road (Attachment A) and includes installation of a
distribution waterline for project WS85503001 (ID 1309). The Improvement District was
approved by City Council through an amended Ordinance of Intention (S-48327). Only
one bid was received in this call, and the $6,173,189 bid received was significantly
higher than the estimate of $3,600,000. The City subsequently re-balloted the property
owners, and they voted in favor of the City conducting a second bid process.
Financial Impact
The most recent cost estimate for the Hedgepeth Waterline Improvement District is
$6,173,189 based on the one bid that was received, which includes final design, right-
of-way, construction and administration costs. Any bids received in the second bid
process are not to exceed the approved amended Ordinance of Intention amount of
$3,600,000. The estimated participation from the City of Phoenix is $1,090,000.
Funding is available in the Water Services Department's Capital Improvement Program
budget.
Concurrence/Previous Council Action
The City Council approved:
· The Ordinance of Intention to form the Hedgepeth Waterline Improvement District
(Ordinance S-45902) on July 3, 2019;
· The amended Ordinance of Intention (Ordinance S-48327) on Feb. 16, 2022; and
· The Resolution to proceed with construction and order a call for bids (Resolution
22033) on June 15, 2022.
Public Outreach
· October 2017 - All affected property owners were petitioned and 76.2 percent
Page 399
approved the request to form the improvement district.
· April 2018 - All affected property owners were balloted and 73.6 percent supported
the waterline improvement project.
· July 11, 2019 (first Thursday after Ordinance approval) - Ordinance of Intention was
published in the Arizona Business Gazette.
· July 18, 2019 (first Thursday following first publishing) - Ordinance of Intention was
published in the Arizona Business Gazette.
· Aug. 9, 2019 - Ordinance of Intention was posted every 300 feet within the
proposed improvement area.
· Aug. 27, 2019 - Legal protest period for the Ordinance of Intention to form the
Improvement District expired with no protests filed.
· May 11, 2020 - City of Phoenix mailed an updated cost letter to all affected property
owners.
· April 2021 - City of Phoenix mailed ballots to all affected property owners to
determine the level of support for the proposed improvements.
· July 2021 - City of Phoenix mailed ballots to all affected property owners to
determine the level of support for the proposed improvements given the increased
cost estimate of $3.6 million.
· Sept. 14, 2021 - City of Phoenix mailed a letter to all affected property owners
explaining the ballot results that showed 68.6 percent of the property owners
supported the revised project, with eight property owners who rejected the
proposed improvement district and four who did not respond to the ballot.
· Jan. 12, 2022 - City of Phoenix mailed a letter to all affected property owners
informing them of the Feb. 16, 2022, City Council hearing for the Amended
Ordinance of Intention.
· Oct. 7, 2022 - City of Phoenix mailed ballots to all affected property owners to
determine the level of support for the proposed improvements given the increased
cost estimate of $6.2 million.
· Feb. 16, 2023 - City of Phoenix mailed ballots to all affected property owners to
determine the level of support for conducting a second bid process with bids not to
exceed the approved amended Ordinance of Intention amount of $3.6 million.
· April 14, 2023 - City of Phoenix mailed a letter to all affected property owners
explaining the ballot results that showed 61.5 percent of the property owners were
in favor of the City conducting a second bid process. The results consisted of 16
parcels in favor, six parcels opposing and four that did not respond to the ballot.
Location
The waterline improvement district includes single-family residences and one
commercial business located within an area generally bounded by 51st to 43rd
Page 400
avenues from Loop 101 to Pinnacle Peak Road.
Council District: 1
Responsible Department
This item is submitted by Deputy City Managers Alan Stephenson and Ginger Spencer
and the Street Transportation and Water Services departments.
Page 401
ATTACHMENT A
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Report
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Item text
49843)
Request to authorize the City Manager, or his designee, to enter into a contract with
Raftelis Financial Consultants, Inc., to provide expertise and technical support to assist
the City's regular review and update to the water and wastewater rates and fees
program. Further request to authorize the City Controller to disburse all funds related
to this item. The total value of the contract will not exceed $375,000.
Summary
The Financial Accounting and Reporting section of the Finance Department is
responsible for assisting the City's Water Services Department with its financial
planning and rate setting process. The Water Services Department assesses water
and wastewater rates and fees to generate the revenue needed to provide water
services to existing and new development. Assessments are periodically performed to
determine if future forecasted water and wastewater rate increases will ensure
financial targets are being met and the water and wastewater systems are financially
stable. The services solicited under this contract will provide expertise and technical
support to the water and wastewater rates and fees program.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approval determination memo based on special circumstances
without competition, as there exists a lack of available qualified products, which makes
a competitive selection process impracticable, unnecessary, or contrary to the public
interest.
Contract Term
The contract will begin on or July 1, 2023, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $375,000 for the five-year aggregate
term. Funding is available in the Finance Department's operating budget.
Page 403
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.
Page 404
Report
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Item text
Project-Central Arizona Project Interconnect Facility Among Cost-Share Partners
and Salt River Project Agricultural Improvement and Power District Doing
Business as Salt River Project (Ordinance S-49859)
Request to authorize the City Manager, or his designee, to enter into an agreement
with the Salt River Project Agricultural Improvement and Power District and others
(Parties) to share the costs of a technical review of a proposed Salt River Project-
Central Arizona Project (SRP-CAP) Interconnect Facility. Further request to authorize
the City Controller to disburse all funds related to this item. Phoenix's share of the
technical review costs will not exceed $139,510.
Summary
The Bureau of Reclamation (BOR) is conducting a technical review to consider the
size and placement of the SRP-CAP Interconnect Facility (SCIF) to allow for the
transport of water from the Salt River Project (SRP) system directly to the Central
Arizona Project (CAP) canal. The SCIF would provide opportunities to physically
transport water from the Salt and Verde rivers to new locations, opening new options
for exchange, storage, and other water management tools providing greater flexibility
within Phoenix's water portfolio.
SRP estimates the non-federal portion of the technical review could cost as much as
$1,142,352 to evaluate the size of the SCIF, the cost of construction, the need for an
additional interconnect facility that would transport water from the SRP system to the
CAP system, local interest in using such an interconnect facility, and investigation of
the environmental impact. SRP has asked Phoenix and other interested parties to
share the non-federal costs of the technical review. Because of Phoenix's interest in
owning capacity in the interconnect facility to optimize the use of its water resources,
Phoenix would contribute up to $139,510 to the costs of the technical review. There
are approximately 11 other entities participating in the cost share agreement, including,
but not limited to the cities of Apache Junction, Chandler, Glendale, Mesa, Peoria,
Scottsdale, and the towns of Carefree, Gilbert, and Queen Creek.
Contract Term
The Agreement terminates when the technical review is completed or BOR otherwise
Page 405
terminates the technical review. The parties expect that the feasibility study will be
completed in approximately ten years.
Financial Impact
The total cost of the agreement will not exceed $1,142,352 with Phoenix's cost being
no greater than $139,510. Funding for this agreement is available from the Colorado
River Resiliency Fund, a part of the Water Services Department's Capital Improvement
Budget.
Location
Adjacent to Granite Reef Dam
Council District: Outside of City
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water
Services Department.
Page 406
Report
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Item text
Enterprises to Extend Term and Increase Leased Premises (Ordinance S-49809)
Request to authorize the City Manager, or his designee, to amend Lease Agreement
131499 with Carver Mountain Enterprises to extend the term for a five-year period; to
provide for three additional one-year options to extend; and to increase the leased
premises to 102 acres, net, of farmland. Further request to authorize the City
Treasurer to accept all funds related to this item.
Summary
Carver Mountain Enterprises (Tenant) currently leases 97 acres of farmland located
between Dobbins Road and South Mountain Avenue, east of 15th Avenue. Tenant
currently occupies the property as a holdover tenant and is in good standing.
The lease will be amended to extend the term for a five-year period, beginning July 1,
2023, through June 30, 2028, and to provide for three additional one-year options to
extend. Each option period will be exercised upon mutual agreement of the City and
Tenant. The lease will also be amended to include an additional five acres, increasing
the leased premises to 102 acres of farmland beginning July 1, 2023.
Market rent at the beginning of the five-year extension period is $225 per acre per
year, or $22,950 per year, which is within the range of market rents as determined by
the Real Estate Division. Base rent will increase three percent annually at the
beginning of each one-year option period. As consideration for the extension, the
Tenant will receive a rent credit valued in the amount of $180,000 for ground leveling
work on 72 acres of the leased premises. Tenant will be assessed market rent, plus
applicable taxes, for failure to complete the ground leveling work. Tenant will forfeit any
credit related to the work for early termination of the lease or for non-renewal of any
option period.
Contract Term
The contract extension is a five-year term, from July 1, 2023, through June 30, 2028,
with three additional one-year options to extend.
Page 407
Financial Impact
There is no net revenue during the five-year extension.
Concurrence/Previous Council Action
Lease Agreement 131499 (Ordinance S-37720) adopted March 16, 2011.
Location
Between Dobbins Road and South Mountain Avenue, east of 15th Avenue.
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water
Services and Finance departments.
Page 408
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Item text
Phoenix and U.S. Geological Survey to Create a Water Budget for Tres Rios
Ecosystem Restoration Project (Ordinance S-49850)
Request to authorize the City Manager, or his designee, to enter into an
Intergovernmental Agreement with the U.S. Geological Survey to create an ecosystem
water budget for Tres Rios, a joint City of Phoenix and U.S. Army Corps of Engineers
project. Further request to authorize the City Controller to disburse all funds related to
this item. The City of Phoenix cost under this agreement will not exceed $200,000.
Summary
The City of Phoenix is the local sponsor for the Tres Rios Flood Control and
Environmental Restoration project, a U.S. Army Corps of Engineers (USACE) Civil
Works project. Tres Rios is located in the Salt and Gila rivers and adjacent river bank
from 83rd Avenue to approximately the confluence with the Agua Fria River. The
ecosystem restoration phases of Tres Rios include the flow regulating wetlands,
overbank wetlands, mesquite bosque, and the Salt and Gila rivers. The flow regulating
wetlands are part of the wastewater treatment process, polishing the processed
effluent to Clean Water Act standards before being discharged to the Salt River. All
phases of the project are supported by these daily effluent discharges. The City has
obligations, under our Project Cooperation Agreement with the USACE and under our
Safe Harbor Agreement with the U.S. Fish and Wildlife Service, to establish and
maintain native vegetation communities and to operate, maintain, repair, replace and
rehabilitate the Tres Rios project, including the ecosystem restoration components.
As the Water Services Department evaluates the approach and use of advanced water
treatment, an understanding of the water use, by ecosystem restoration, components
of Tres Rios is a critical information need. Understanding the city's obligations under
existing agreements will help inform the planning for future advanced water treatment.
The U.S. Geological Survey (USGS) is a scientific leader in collecting and analyzing
data related to surface water and groundwater, and the USGS has performed similar
ecosystem water budget studies in other river systems in Arizona. The USGS is
familiar with the Tres Rios area; they are currently conducting a water seepage study
so the City can better understand the surface and groundwater dynamics in the river
system at Tres Rios. This ongoing effort will provide key baseline information to build
Page 409
on for the proposed water budget study. Specific work will include evaluating existing
ecosystem vegetation, vegetation/habitat obligations under our federal agreements,
incorporating surface water and groundwater dynamics, understanding vegetative
water demands, undertaking data modeling, and similar tasks to develop a water
budget for Tres Rios. The City of Phoenix will provide no more than $200,000 to
complete this work on behalf of the City.
Contract Term
The agreement would be for a two-year term beginning on or around June 20, 2023,
with three one-year options to extend.
Financial Impact
The aggregate value shall not exceed $200,000 without further Council approval. The
funds would only be expended for USGS to create an ecosystem water budget for Tres
Rios. Funding is available in the Water Services Department's Capital Improvement
Program budget and the Office of Environmental Programs' Operating budget.
Location
Tres Rios
Council District: 7
Responsible Department
This item is submitted by Deputy City Managers Alan Stephenson and Ginger Spencer
and the Office of Environmental Programs and the Water Services Department.
Page 410
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Item text
and Mountain View Road
Plat: 230009
Project: 00-7100
Name of Plat: 10050 N. 25th Avenue
Owner: Bay Pacific Phoenix Corporate Center, LLC
Engineer: James M. Williamson, RLS
Request: A Six-Lot Commercial Plat
Reviewed by Staff: May 4, 2023
Final Plat requires Formal Action Only
Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.
Location
Generally located at the northeast corner of 26th Drive and Mountain View Road
Council District: 3
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 411
Report
Supporting documents
No supporting documents stored.
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Item text
Road and 93rd Avenue
Plat: 220114
Project: 06-2638
Name of Plat: Algodon Lot 17 Retail
Owner: GM 39T, LLC
Engineer: Douglas B. Toney, RLS
Request: A Four-Lot Commercial Plat
Reviewed by Staff: May 4, 2023
Final Plat requires Formal Action Only
Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.
Location
Generally located at the northwest corner of Thomas Road and 93rd Avenue
Council District: 5
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 412
Report
Supporting documents
No supporting documents stored.
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Item text
and Beautiful Lane
Plat: 220029
Project: 00-3671
Name of Plat: Modern Industries
Owner: Beautiful Lane Properties, LLC, Beautiful Lane Properties II, LLC, Beautiful
Lane Properties III, LLC
Engineer: James B. Flack, RLS
Request: A Three-Lot Commercial Plat
Reviewed by Staff: May 3, 2023
Final Plat requires Formal Action Only
Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.
Location
Generally located at the southeast corner of 46th Street and Beautiful Lane
Council District: 6
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 413
Report
Supporting documents
No supporting documents stored.
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Item text
14th Street
Plat: 220082
Project: 00-3791
Name of Plat: Avance Highlands
Owner: D.R. Horton, INC.
Engineer: Ronnie E. Dorsey, RLS
Request: A 130-Lot Residential Plat
Reviewed by Staff: May 11, 2023
Final Plat requires Formal Action Only
Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.
Location
Generally located north of Mineral Road and west of 14th Street
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 414
Report
Supporting documents
No supporting documents stored.
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Item text
and Polk Street
Plat: 220088
Project: 21-380
Name of Plat: Trellis at the Park
Owner: City of Phoenix Housing Department
Engineer: Richard D. Stockman, RLS
Request: A 44-Lot Residential Plat
Reviewed by Staff: May 10, 2023
Final Plat requires Formal Action Only
Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.
Location
Generally located at the northeast corner of 19th Street and Polk Street
Council District: 8
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 415
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Road and Phoenician Boulevard (Resolution 22132)
Abandonment: ABND 220040
Project: 16-3642
Applicant: Justin Evinger, Beck Consulting Engineers, Inc.
Request: Request to abandon a portion of an existing drainage easement per book
247, page 1, Maricopa County Recorder.
Date of Decision/Hearing: Aug. 23, 2022
Location
Northeast corner of Camelback Road and Phoenician Boulevard
Council District: 6
Financial Impact
Pursuant to Phoenix City Code article 5, section 31-64(e) as the City acknowledges
the public benefit received by the generation of additional revenue from the private tax
rolls and by the elimination of third-party general liability claims against the city,
maintenance expenses, and undesirable traffic patterns, also replatting of the area
with alternate roadways and new development as sufficient and appropriate
consideration in this matter.
No consideration fee was required as a part of this easement abandonment, although
a filing fee of $875 was paid.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 416
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Street and 17th Street (Resolution 22131)
Abandonment: ABND 210057
Project: 20-3324
Applicant: Ran Edelman
Request: To abandon the unimproved half-street right-of-way for Chipman Road east
of 16th Street and south of the lot identified by Assessor's Parcel Number (APN) 122-
46-015 and Chipman Road between the alley east of the lot identified by APN 122-46-
015 and 17th Street.
Date of Decision/Hearing: Jan. 13, 2022
Location
Chipman Road between 16th Street and 17th Street
Council District: 8
Financial Impact
A consideration fee was also collected as part of this right-of-way abandonment in the
amount of $9,000.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 417
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
019 - Amendment (Ordinance S-49834)
Request to authorize the City Manager, or his designee, to execute amendment to
Contract 151139 with Accenture, LLP to modify scope of work and extend contract
term. Further request to authorize the City Controller to disburse all funds related to
this item. The additional expenditures will not exceed $29,982,957.
Summary
This contract will provide planning, zoning, plan review, permitting and inspections
application software. This software supports the SHAPE PHX Project and replaces
multiple existing Planning and Development Department land management
applications. This is a continuation of a multi-year project to consolidate existing
applications into one modern enterprise system that provides a single source for land
management information. The new system will result in improved data quality; a better
performing, fully supported and secure business application; opportunities to
streamline processes; and the ability to quickly adapt to changes. In addition, the
system offers scalability to adapt to future needs.
This request to extend the contract two years will allow for management of schedule
changes affecting Release 2. The modification of scope adds Releases 3 and 4, as
well as application maintenance and support along with Salesforce administration. The
scope modification will result in an updated project plan and adjustments to the
timeline and resource expectations to reduce staff over allocation during the project.
The requested additional funds will allow for completion of this phase of the project.
This item has been reviewed and approved by the Information Technology Services
Department.
Contract Term
Upon approval the contract will be extended through Oct. 31, 2028.
Financial Impact
Upon approval of $29,982,957 in additional funds, the revised aggregate value of the
Accenture, LLP contract will not exceed $49,982,957. Total payment ordinance for the
Page 418
SHAPE PHX Project to include this contract (151139) and software licensing through
Carahsoft contract (151147) will not exceed $61,582,957. Funds are available in the
Planning and Development Department's Capital Improvement Program budget thru
the Development Services Department Special Revenue Fund.
Concurrence/Previous Council Action
The SHAPE PHX Steering Committee:
· Recommended approval of this item on May 10, 2023.
The SHAPE PHX Executive Committee:
· Recommended approval of this item on May 10, 2023.
The City Council previously reviewed this request:
· Planning, Zoning, Plan Review, and Permitting Application Contract 151139
(Ordinance S-46102) on Oct. 16, 2019; and
· Planning, Zoning, Plan Review, and Permitting Application Contract 151139
(Ordinance S-47874) on Aug. 25, 2021.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 419
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Approximately 80 Feet West of the Southwest Corner of 49th Drive and Cactus
Road (Ordinance G-7118)
Request to amend the Phoenix Zoning Ordinance, Section 601, the Zoning Map of the
from R1-6 (Approved P-1) (Single-Family Residence District, Approved Passenger
Automobile Parking, Limited) and C-1 (Approved C-1) (Neighborhood Retail, Approved
Neighborhood Retail) to C-2 SP (Intermediate Commercial, Special Permit) to allow
self-service storage warehouse. This item is a companion case to Z-2-23-1 and must
be heard first, followed by Z-2-23-1.
Summary
Current Zoning: R1-6 (Approved P-1) (0.46 acres) and C-1 (Approved C-1) (3.29
acres)
Proposed Zoning: C-2 SP
Acreage: 3.75 acres
Proposal: Special Permit to allow self-service storage warehouse
Owner: Parkwood Retail Investors, LLC
Applicant: Alex Kunen, Lock Safe Storage
Representative: Jessica Sarkissian, UpFront Planning, LLC
Staff Recommendation: Approval, subject to stipulations.
VPC Action: The North Mountain Village Planning Committee heard this case on April
19, 2023, and recommended approval, per the staff recommendation, by a vote of 13-
0.
PC Action: The Planning Commission heard this case on May 4, 2023, and
recommended approval, per the North Mountain Village Planning Committee
recommendation, by a vote of 6-2.
Location
Approximately 80 feet west of the southwest corner of 49th Drive and Cactus Road
Council District: 1
Parcel Address: 5051 W. Cactus Road
Page 420
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 421
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCEL DESCRIBED
HEREIN (Z-SP-1-23-1) FROM R1-6 (APPROVED P-1) (SINGLE-
FAMILY RESIDENCE DISTRICT, APPROVED PASSENGER
AUTOMOBILE PARKING, LIMITED) AND C-1 (APPROVED C-1)
(NEIGHBORHOOD RETAIL, APPROVED NEIGHBORHOOD
RETAIL) TO C-2 SP (INTERMEDIATE COMMERCIAL, SPECIAL
PERMIT).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of a 3.75-acre property located approximately 80
feet west of the southwest corner of 49th Drive and Cactus Road in a portion of Section
21, Township 3 North, Range 2 East, as described more specifically in Exhibit “A,” is
hereby changed from 0.46-acres of “R1-6 (Approved P-1)” (Single-Family Residence
District, Approved Passenger Automobile Parking, Limited) and 3.29 acres of “C-1
(Approved C-1)” (Neighborhood Retail, Approved Neighborhood Retail) to “C-2 SP”
(Intermediate Commercial, Special Permit) to allow self-service storage warehouse.
Page 422
SECTION 2. The Planning and Development Director is instructed to
modify the Zoning Map of the City of Phoenix to reflect this use district classification
change as shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. The development shall be in general conformance with the conceptual building
elevations and conceptual site plans date stamped January 13, 2023, as
modified by the following stipulations and approved by the Planning and
Development Department.
2. A minimum 5-foot-wide sidewalk shall be provided that is detached from the back
of curb by a minimum 10-foot-wide landscape area along the south side of
Cactus Road and planted to the following standards, as approved by the
Planning and Development Department.
a. Minimum 2-inch caliper single-trunk large canopy drought-tolerant shade
trees shall be provided between the back of curb and sidewalk to provide
a minimum 75 percent shade.
b. The area between the back of curb and sidewalk shall be planted with
drought tolerant shrubs and vegetative groundcovers with a maximum
mature height of 24 inches to provide a minimum of 75 percent live
coverage at maturity, as approved by the Planning and Development
Department.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department on alternative design solutions consistent with a
pedestrian environment.
3. A minimum 10-foot-wide sidewalk easement shall be dedicated along the south
side of Cactus Road, as approved by the Planning and Development
Department.
4. A minimum 5-foot-wide sidewalk shall be provided that is detached from the back
of curb by a minimum 5-foot-wide landscape area along the west side of 49th
Drive and planted to the following standards, as approved by the Planning and
Development Department.
Page 423
a. Minimum 2-inch caliper single-trunk large canopy drought-tolerant shade
trees shall be provided between the back of curb and sidewalk to provide
a minimum 75 percent shade.
b. The area between the back of curb and sidewalk shall be planted with
drought tolerant shrubs and vegetative groundcovers with a maximum
mature height of 24 inches to provide a minimum of 75 percent live
coverage at maturity, as approved by the Planning and Development
Department.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department on alternative design solutions consistent with a
pedestrian environment.
5. The landscape setback along the south property line shall be planted with a
minimum 50 percent 2-inch caliper drought tolerant shade trees and 50 percent
3-inch caliper drought tolerant shade trees, as approved by the Planning and
Development Department.
6. The required landscape setback along 49th Drive shall be planted with a double-
row of drought tolerant, 2-inch caliper shade trees placed 20 feet on center or in
equivalent groupings, as approved by the Planning and Development
Department.
7. A 1-foot Vehicular Non-Access Easement (VNAE) shall be dedicated along the
east property line where adjacent to public right-of-way.
8. A minimum of four bicycle parking spaces shall be provided, near the entrance to
the rental office or indoors, and installed per the requirements of Section 1307.H
of the Phoenix Zoning Ordinance, as approved by the Planning and Development
Department.
9. The developer shall construct all streets within and adjacent to the development
with paving, curb, gutter, sidewalk, curb ramps, streetlights, median islands,
landscaping, and other incidentals, as per plans approved by the Planning and
Development Department. All improvements shall comply with all ADA
accessibility standards.
10. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
11. Prior to preliminary site plan approval, the landowner shall execute a Proposition
207 waiver of claims form. The waiver shall be recorded with the Maricopa
Page 424
County Recorder's Office and delivered to the City to be included in the rezoning
application file for record.
SECTION 4. If any section, subsection, sentence, clause, phrase or portion of
this ordinance is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:
_________________________
_________________________
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Page 425
Exhibits:
A – Legal Description (2 Pages)
B – Ordinance Location Map (1 Page)
Page 426
EXHIBIT A
That portion of the Northwest quarter of Section 21, Township 3 North, Range 2 East of
the Gila and Salt River Base and Meridian, Maricopa County, Arizona, as shown on
RECORD OF SURVEY, recorded in Book 423 of Maps, Page 48, Official Records of
Maricopa County, Arizona, said portion lying Northeast of the Arizona Canal, described
as follows:
Commencing at found brass cap in hand hole at the Northwest corner of said Section
21, from which bears a found 3" City of Phoenix brass cap in hand hole at the North
quarter corner of said Section 21, South 89°55’05” East, a distance of 2637.07 feet;
Thence along the North line of said Northwest quarter South 89°55’05” East, a distance
of 1007.51 to the TRUE POINT OF BEGINNING;
Thence along the West and South lines of the City of Phoenix Lift Station #50 as
described in the Quit Claim deed recorded in Docket 9589, Page 332, Official Records
of Maricopa County, for the following two courses;
Thence along said West line, South 00°05'27" West, a distance of 114.92 feet;
Thence along said South line, South 89°49'12" East, a distance of 73.28 feet to the
monument line of 49th Drive and the beginning of a non-tangent curve to the right
having a radius of 940.00 feet;
Thence Southwesterly along the arc of said curve, through a central angle of 06°58'26",
a chord bearing of South 07°22'32" West, a chord distance of 114.34 feet, and an arc
distance of 114.41 feet;
Thence South 10°55'24" West, a distance of 78.06 feet;
Thence North 89°47'43" West, a distance of 219.23 feet;
Thence South 46°08'11" West, a distance of 105.44 feet;
Thence North 38°24'21" West, a distance of 51.66 feet to the beginning of a non-
tangent curve to the left having a radius of 736.73 feet;
Thence Northwesterly along the arc of said curve through a central angle of 28°51'01" a
chord bearing of North 52°58'24" West, a chord distance of 367.06 feet, and an arc
distance of 370.97 feet;
Thence North 01°51'49" West, a distance of 116.84 feet to a point on the monument of
Cactus Road, said monument being the North line of said Northwest quarter of Section
21;
Thence along said South 89°55'05" East, a distance of 580.55 feet to the TRUE POINT
OF BEGINNING
Page 427
Containing 163,495 square feet, or 3.753 acres of land, more or less.
APN #148-02-003K
Page 428
Page 429
Report
Supporting documents
No supporting documents stored.
View on Agenda Online ↗
Item text
Approximately 80 Feet West of the Southwest Corner of 49th Drive and Cactus
Road (Ordinance G-7119)
Request to amend the Phoenix Zoning Ordinance, Section 601, the Zoning Map of the
-1 (Approved C-1) (Pending C-2 SP) (Neighborhood Retail, Approved Neighborhood
Retail) (Pending Intermediate Commercial, Special Permit) and R1-6 (Approved P-1)
(Pending C-2 SP) (Single-Family Residence District, Approved Passenger Automobile
Parking, Limited) (Pending Intermediate Commercial, Special Permit) to C-2
HGT/WVR SP (Intermediate Commercial, Height Waiver, Special Permit) to allow self-
service storage warehouse with a height waiver. This item is a companion case to Z-
SP-1-23-1 and must be heard following Z-SP-1-23-1.
Summary
Current Zoning: C-1 (Approved C-1) (Pending C-2 SP) (3.29 acres) and R1-6 (Single-
Family Residence District) (Pending C-2 SP) (0.46 acres)
Proposed Zoning: C-2 HGT/WVR SP
Acreage: 3.75 acres
Proposal: Self-service storage warehouse with a height waiver
Owner: Parkwood Retail Investors, LLC
Applicant: Alex Kunen, Lock Safe Storage
Representative: Jessica Sarkissian, Upfront Planning, LLC
Staff Recommendation: Approval, subject to stipulations.
VPC Action: The North Mountain Village Planning Committee heard this case on April
19, 2023, and recommended approval, per the staff recommendation, by a vote of 13-
0.
PC Action: The Planning Commission heard this case on May 4, 2023, and
recommended approval, per the North Mountain Village Planning Committee
recommendation, by a vote of 6-2.
Location
Approximately 80 feet west of the southwest corner of 49th Drive and Cactus Road
Page 430
Council District: 1
Parcel Address: 5051 W. Cactus Road
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 431
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCEL DESCRIBED
HEREIN (Z-2-23-1) FROM C-1 (APPROVED C-1) (PENDING C-2
SP) (NEIGHBORHOOD RETAIL, APPROVED NEIGHBORHOOD
RETAIL) (PENDING INTERMEDIATE COMMERCIAL, SPECIAL
PERMIT) AND R1-6 (APPROVED P-1) (PENDING C-2 SP)
(SINGLE-FAMILY RESIDENCE DISTRICT, APPROVED
PASSENGER AUTOMOBILE PARKING, LIMITED) (PENDING
INTERMEDIATE COMMERCIAL SPECIAL PERMIT) TO C-2
HGT/WVR SP (INTERMEDIATE COMMERCIAL, HEIGHT
WAIVER, SPECIAL PERMIT).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of a 3.75-acre property located approximately 80
feet west of the southwest corner of 49th Drive and Cactus Road in a portion of Section
21, Township 3 North, Range 2 East, as described more specifically in Exhibit “A,” is
hereby changed from 3.29 acres of “C-1 (Approved C-1) (Pending C-2 SP)”
(Neighborhood Retail, Approved Neighborhood Retail) (Pending Intermediate
Commercial, Special Permit) and 0.46-acres of “R1-6 (Approved P-1) (Pending C-2
SP)” (Single-Family Residence District, Approved Passenger Automobile Parking,
Page 432
Limited) (Pending Intermediate Commercial, Special Permit) to “C-2 HGT/WVR SP”
(Intermediate Commercial, Height Waiver, Special Permit) to allow self-service storage
warehouse with a height waiver.
SECTION 2. The Planning and Development Director is instructed to modify the
Zoning Map of the City of Phoenix to reflect this use district classification change as
shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. The maximum building height shall be 36 feet.
2. The development shall be in general conformance with the conceptual building
elevations and conceptual site plans date stamped January 13, 2023, as
modified by the following stipulations and approved by the Planning and
Development Department.
3. A minimum 5-foot-wide sidewalk shall be provided that is detached from the
back of curb by a minimum 10-foot-wide landscape area along the south side of
Cactus Road and planted to the following standards, as approved by the
Planning and Development Department.
a. Minimum 2-inch caliper single-trunk large canopy drought-tolerant shade
trees shall be provided between the back of curb and sidewalk to provide
a minimum 75 percent shade.
b. The area between the back of curb and sidewalk shall be planted with
drought tolerant shrubs and vegetative groundcovers with a maximum
mature height of 24 inches to provide a minimum of 75 percent live
coverage at maturity, as approved by the Planning and Development
Department.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department on alternative design solutions consistent with a
pedestrian environment.
Page 433
4. A minimum 10-foot-wide sidewalk easement shall be dedicated along the south
side of Cactus Road, as approved by the Planning and Development
Department.
5. A minimum 5-foot-wide sidewalk shall be provided that is detached from the
back of curb by a minimum 5-foot-wide landscape area along the west side of
49th Drive and planted to the following standards, as approved by the Planning
and Development Department.
a. Minimum 2-inch caliper single-trunk large canopy drought-tolerant shade
trees shall be provided between the back of curb and sidewalk to provide
a minimum 75 percent shade.
b. The area between the back of curb and sidewalk shall be planted with
drought tolerant shrubs and vegetative groundcovers with a maximum
mature height of 24 inches to provide a minimum of 75 percent live
coverage at maturity, as approved by the Planning and Development
Department.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department on alternative design solutions consistent with a
pedestrian environment.
6. The landscape setback along the south property line shall be planted with a
minimum 50 percent 2-inch caliper drought tolerant shade trees and 50 percent
3-inch caliper drought tolerant shade trees, as approved by the Planning and
Development Department.
7. The required landscape setback along 49th Drive shall be planted with a
double-row of drought tolerant, 2-inch caliper shade trees placed 20 feet on
center or in equivalent groupings, as approved by the Planning and
Development Department.
8. A 1-foot Vehicular Non-Access Easement (VNAE) shall be dedicated along the
east property line where adjacent to public right-of-way.
9. A minimum of four bicycle parking spaces shall be provided, near the entrance
to the rental office or indoors, and installed per the requirements of Section
1307.H of the Phoenix Zoning Ordinance, as approved by the Planning and
Development Department.
10. The developer shall construct all streets within and adjacent to the development
with paving, curb, gutter, sidewalk, curb ramps, streetlights, median islands,
landscaping, and other incidentals, as per plans approved by the Planning and
Development Department. All improvements shall comply with all ADA
accessibility standards.
Page 434
11. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
12. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Maricopa County Recorder's Office and delivered to the City to be included in
the rezoning application file for record.
SECTION 4. If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:
_________________________
_________________________
Page 435
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Exhibits:
A – Legal Description (2 Pages)
B – Ordinance Location Map (1 Page)
Page 436
EXHIBIT A
That portion of the Northwest quarter of Section 21, Township 3 North, Range 2 East of
the Gila and Salt River Base and Meridian, Maricopa County, Arizona, as shown on
RECORD OF SURVEY, recorded in Book 423 of Maps, Page 48, Official Records of
Maricopa County, Arizona, said portion lying Northeast of the Arizona Canal, described
as follows:
Commencing at found brass cap in hand hole at the Northwest corner of said Section
21, from which bears a found 3" City of Phoenix brass cap in hand hole at the North
quarter corner of said Section 21, South 89°55’05” East, a distance of 2637.07 feet;
Thence along the North line of said Northwest quarter South 89°55’05” East, a distance
of 1007.51 to the TRUE POINT OF BEGINNING;
Thence along the West and South lines of the City of Phoenix Lift Station #50 as
described in the Quit Claim deed recorded in Docket 9589, Page 332, Official Records
of Maricopa County, for the following two courses;
Thence along said West line, South 00°05'27" West, a distance of 114.92 feet;
Thence along said South line, South 89°49'12" East, a distance of 73.28 feet to the
monument line of 49th Drive and the beginning of a non-tangent curve to the right
having a radius of 940.00 feet;
Thence Southwesterly along the arc of said curve, through a central angle of 06°58'26",
a chord bearing of South 07°22'32" West, a chord distance of 114.34 feet, and an arc
distance of 114.41 feet;
Thence South 10°55'24" West, a distance of 78.06 feet;
Thence North 89°47'43" West, a distance of 219.23 feet;
Thence South 46°08'11" West, a distance of 105.44 feet;
Thence North 38°24'21" West, a distance of 51.66 feet to the beginning of a non-
tangent curve to the left having a radius of 736.73 feet;
Thence Northwesterly along the arc of said curve through a central angle of 28°51'01" a
chord bearing of North 52°58'24" West, a chord distance of 367.06 feet, and an arc
distance of 370.97 feet;
Thence North 01°51'49" West, a distance of 116.84 feet to a point on the monument of
Cactus Road, said monument being the North line of said Northwest quarter of Section
21;
Thence along said South 89°55'05" East, a distance of 580.55 feet to the TRUE POINT
OF BEGINNING.
Page 437
Containing 163,495 square feet, or 3.753 acres of land, more or less.
APN #148-02-003K
Page 438
Page 439
Report
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Item text
Northwest Corner of the 38th Street Alignment and Bell Road (Ordinance G-
7122)
Request to amend the Phoenix Zoning Ordinance, Section 601, the Zoning Map of the
-2 SP (Intermediate Commercial, Special Permit) and R-3 (Approved R-3) (Multifamily
Residence District, Approved Multifamily Residence District) to C-2 HGT/WVR SP
(Intermediate Commercial, Height Waiver, Special Permit) to allow a self-service
storage warehouse with underlying C-2 uses and a height waiver.
Summary
Current Zoning: C-2 SP (6.69 acres) and R-3 (Approved R-3) (0.73 acres)
Proposed Zoning: C-2 HGT/WVR SP
Acreage: 7.42 acres
Proposal: Self-service storage warehouse with underlying C-2 uses and a height
waiver
Owner/Applicant: Extra Space Properties 121, LLC
Representative: William F Allison, Withey Morris Baugh, PLC
Staff Recommendation: Approval, subject to stipulations.
VPC Action: The Paradise Valley Village Planning Committee heard this case on May
1, 2023, and recommended approval, per the staff recommendation, by a vote of 13-0.
PC Action: The Planning Commission heard this case on May 4, 2023, and
recommended approval, per the Paradise Valley Village Planning Committee
recommendation, by a vote of 8-0.
Location
Northwest corner of the 38th Street alignment and Bell Road
Council District: 2
Parcel Address: 3770 E. Bell Road
Page 440
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 441
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCEL DESCRIBED
HEREIN (CASE Z-5-23-2) FROM C-2 SP (INTERMEDIATE
COMMERCIAL, SPECIAL PERMIT) AND R-3 (APPROVED R-3)
(MULTIFAMILY RESIDENCE DISTRICT, APPROVED
MULTIFAMILY RESIDENCE DISTRICT) TO C-2 HGT/WVR SP
(INTERMEDIATE COMMERCIAL, HEIGHT WAIVER, SPECIAL
PERMIT).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of a 7.42-acre property located on the northwest
corner of the 38th Street alignment and Bell Road in a portion of Section 36, Township 4
North, Range 3 East, as described more specifically in Exhibit “A,” is hereby changed
from 6.69 acres of “C-2 SP” (Intermediate Commercial, Special Permit) and 0.73-acres
of “R-3 (Approved R-3)” (Multifamily Residence District, Approved Multifamily
Residence District) to “C-2 HGT/WVR SP” (Intermediate Commercial, Height Waiver,
Special Permit) to allow a self-service storage warehouse with underlying C-2 uses and
a height waiver.
Page 442
SECTION 2. The Planning and Development Director is instructed to
modify the Zoning Map of the City of Phoenix to reflect this use district classification
change as shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. The development shall be in general conformance with the building elevations
date stamped January 25, 2023, with specific regard to the architecturally
enhanced corner designs, windows, and masonry provided, as approved by the
Planning and Development Department.
2. A screen wall shall be provided along the perimeter of the site to screen outdoor
storage areas associated with the self-service storage warehouse from the
freeway and adjacent properties, as approved by the Planning and
Development Department.
3. A minimum 5-foot-wide pedestrian pathway shall be provided to connect the
existing sidewalk from Bell Road to the rental office building entrance, as
approved by the Planning and Development Department.
4. Where pedestrian walkways cross a vehicular path, the pathway shall be
constructed of decorative pavers, stamped or colored concrete, or other
pavement treatments that visually contrasts parking and drive aisle surfaces, as
approved by the Planning and Development Department.
5. All existing and new landscape areas throughout the site shall be planted and
replenished to the following standards, as approved by the Planning and
Development Department.
a. Parking lot landscape planters: Minimum 2-inch caliper, large canopy,
drought-tolerant shade trees to provide a minimum of 25% shade at
maturity, measured at summer solstice at noon, as shown on a shade
study submitted for review.
b. Landscape areas: Minimum 2-inch caliper large canopy drought-tolerant
shade trees to provide a minimum of 75% shade at maturity, measured at
summer solstice at noon, as shown on a shade study submitted for
review.
Page 443
c. Drought-tolerant shrubs, accents, and vegetative groundcovers to
provide a minimum of 75% vegetative live coverage at maturity.
6. Electric Vehicle (EV) installed spaces shall be provided for a minimum of two of
the required parking spaces and one of the required accessible parking spaces
located near the rental office, as approved by the Planning and Development
Department.
7. A minimum of four bicycle parking spaces shall be provided through Inverted U
and/or artistic racks located near the entrance to the rental office and installed
per the requirements of Section 1307.H. of the Phoenix Zoning Ordinance, as
approved by the Planning and Development Department. Artistic racks shall
adhere to the City of Phoenix Preferred Designs in Appendix K of the
Comprehensive Bicycle Master Plan.
8. The developer shall construct all streets within and adjacent to the development
with paving, curb, gutter, sidewalk, curb ramps, streetlights, median islands,
landscaping and other incidentals, as per plans approved by the Planning and
Development Department. All improvements shall comply with all ADA
accessibility standards.
9. If determined necessary by the Phoenix Archaeology Office, the applicant shall
conduct Phase I data testing and submit an archaeological survey report of the
development area for review and approval by the City Archaeologist prior to
clearing and grubbing, landscape salvage, and/or grading approval.
10. If Phase I data testing is required, and if, upon review of the results from the
Phase I data testing, the City Archaeologist, in consultation with a qualified
archaeologist, determines such data recovery excavations are necessary, the
applicant shall conduct Phase II archaeological data recovery excavations.
11. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
12. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Maricopa County Recorder’s Office and delivered to the City to be included in
the rezoning application file for record.
SECTION 4. If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held to be invalid or unconstitutional by the
Page 444
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:
_________________________
_________________________
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Exhibits:
A – Legal Description (1 Page)
B – Ordinance Location Map (1 Page)
Page 445
EXHIBIT A
Lot 6, as said lot is show on the plat entitled “SUNTREE LIMITED” recorded June 9,
1995, in Book 398, of Maps, at Page 23 thereof, Official Records of Maricopa County
Recorder, together with the adjoining portion of Bell Road right-of-way, situated in the
West half of the Southeast quarter of Section 36, Township 4 North, Range 3 East, of
the Gila and Salt River Base and Meridian, Maricopa County, Arizona, described as
follows
BEGINNING at the Southeast corner of said West half of the Southeast quarter of
Section 36;
Thence along the South line of said West half, said line being the monument line of said
Bell Road;
Thence along said monument line, South 90°00'00" West, a distance of 101.00 feet;
Thence North 00°02'36" East, a distance of 229.90 feet;
Thence North 90°00'00" East, a distance of 15.00 feet;
Thence North 00°02'36" East, a distance of 179.90 feet;
Thence North 90°00'00" West, a distance of 164.00 feet;
Thence North 00°02'36" East, a distance of 440.22 feet to a point on the Easterly right
of way line of the SR-51 PIESTEWA FREEWAY;
Thence along said Easterly right of way line of the SR-51 PIESTEWA FREEWAY, North
11°19'16" East, a distance of 1,278.34 feet to a point on said East line of the West half
of the Southeast quarter of Section 36;
Thence South 00°02'36" West, a distance of 2,103.49 feet to the POINT OF
BEGINNING.
Containing 305,430 square feet, or, 7.012 acres of land, more or less.
Page 446
Page 447
Report
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Item text
Dove Valley PUD) - Approximately 170 Feet West of the Southwest Corner of
North Valley Parkway and Dove Valley Road (Ordinance G-7123)
Request to amend the Phoenix Zoning Ordinance, Section 601, the Zoning Map of the
PCD NBCOD (Planned Community District, North Black Canyon Overlay District),
Approved C-2 or CP M-R PCD NBCOD (Approved Intermediate Commercial or
Commerce Park District, Mid-Rise District, Planned Community District, North Black
Canyon Overlay District) to PUD NBCOD (Planned Unit Development, North Black
Canyon Overlay District) to allow multifamily residential.
Summary
Current Zoning: PCD NBCOD (Approved C-2 or CP M-R PCD NBCOD)
Proposed Zoning: PUD NBCOD
Acreage: 7.53 acres
Proposal: Planned Unit Development to allow multifamily residential
Owner: JD Real Estate Holding, LLC
Applicant/Representative: Brian Greathouse, Burch & Cracchiolo
Staff Recommendation: Approval, subject to stipulations.
VPC Info: The North Gateway Village Planning Committee heard this case on July 14,
2022, for information only.
VPC Action: The North Gateway Village Planning Committee heard this case on April
13, 2023, and recommended approval, per the staff recommendation, with additional
stipulations, by a vote of 4-0.
PC Action: The Planning Commission heard this case on May 4, 2023, and
recommended approval, per the North Gateway Village Planning Committee
recommendation, by a vote of 8-0.
Location
Approximately 170 feet west of the southwest corner of North Valley Parkway and
Dove Valley Road
Council District: 2
Page 448
Parcel Address: 2725 W. Dove Valley Road
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 449
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCELS DESCRIBED
HEREIN (CASE Z-21-22-2) FROM PCD NBCOD (PLANNED
COMMUNITY DISTRICT, NORTH BLACK CANYON OVERLAY
DISTRICT), APPROVED C-2 OR CP M-R PCD NBCOD
(APPROVED INTERMEDIATE COMMERCIAL OR COMMERCE
PARK DISTRICT, MID-RISE DISTRICT, PLANNED COMMUNITY
DISTRICT, NORTH BLACK CANYON OVERLAY DISTRICT) TO
PUD NBCOD (PLANNED UNIT DEVELOPMENT, NORTH BLACK
CANYON OVERLAY DISTRICT).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of an 7.53-acre site located approximately 170
feet west of the southwest corner of North Valley Parkway and Dove Valley Road in a
portion of Section 14, Township 5 North, Range 2 East, as described more specifically
in Exhibit “A,” is hereby changed from “PCD NBCOD (Approved C-2 or CP M-R PCD
NBCOD)” (Planned Community District, North Black Canyon Overlay District) (Approved
Intermediate Commercial or Commerce Park District, Mid-Rise District, Planned
Page 450
Community District, North Black Canyon Overlay District) to “PUD NBCOD” (Planned
Unit Development, North Black Canyon Overlay District).
SECTION 2. The Planning and Development Director is instructed to
modify the Zoning Map of the City of Phoenix to reflect this use district classification
change as shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. An updated Development Narrative for the Alta Dove Valley PUD reflecting the
changes approved through this request shall be submitted to the Planning and
Development Department within 30 days of City Council approval of this request.
The updated Development Narrative shall be consistent with the Development
Narrative date stamped March 28, 2023, as modified by the following stipulations:
a. Front cover: Revise the submittal date information on the bottom to add the
following: City Council adopted: [Add adoption date].
b. Page 9, Development Standards, 1st paragraph: Change paragraph to
read “Except where modified below, this PUD shall comply with the
North Black Canyon Overlay District (Section 654), the R-5 Multifamily
Residence District, Table B, (a) Subdivision Development Option
outlined in Section 618, the parking standards outlined in Section 702,
and the landscaping and open space standards outlined in Section 507
Tab A and Section 703 of the Phoenix Zoning Ordinance. Any
commercial uses provided shall be located on the ground floor of the
multifamily residential building and shall comply with the same
development standards as the multifamily residential building.”
c. Page 9, Development Standards, Common Open Space/Amenity Areas:
Start the header on the next page.
d. Page 10, Development Standards, Parking Standards, Parking Spaces
(bicycles), 2nd paragraph: Replace the paragraph as follows:
A bicycle repair station (“fix it station”) shall be provided and maintained
on site within an amenity area or near a primary site entrance. The
Page 451
bicycle repair station (“fix it station”) shall be provided in an area of high
visibility and separated from vehicular maneuvering areas, where
applicable. The repair station shall include, but not be limited to:
i. Standard repair tools affixed to the station
ii. A tire gauge and pump affixed to the base of the station or the
ground
iii. A bicycle repair stand which allows pedals and wheels to spin
freely while making adjustments to the bike
e. Page 14, Development Standards, Sidewalk and Pedestrian Pathway
Standards, Pedestrian Connection Pathway to Commercial Center to the
West of this Site: Align second column with columns above and change
“sidewalk” to “Pathway”.
f. Pages 14-15, Design Guidelines, Exterior Materials: Add “The exterior
perimeter building elevations shall be finished with an average maximum of
60% stucco material”.
g. Page 15, Design Guidelines, Exterior Materials, 3rd paragraph (Exposed
areas of the parking garage walls...): Replace the third paragraph as
follows:
Exposed areas of the parking garage walls shall be decoratively screened
with metal trellises, architectural metal panels and extrusions, translucent
glazing, decorative lighting, and/or other architectural screening materials
that will add texture, depth, shadow lines, create visual interest for
pedestrians, and enhance the public right-of-way.
h. Page 15, Design Guidelines, Exterior Materials, 4th paragraph (Where
pedestrian walkways cross…): Add a new header for this paragraph named
“Pedestrian Crossing Pavement Material”.
i. Page 17, Pedestrian Circulation and Connectivity, 2nd paragraph (An east-
west minimum 5-foot-wide concrete…): Add at the end of the last sentence
“, located near the center of the west property line.”
j. Pages 38-44, Development Standards Comparison Table: Update the R-5
(Subdivision) column to include information for each standard on what the
minimum Phoenix Zoning Ordinance requirements would be to compare to
what the PUD is providing.
2. A 30-foot-wide multi-use trail easement (MUTE) shall be dedicated along the
north property line, adjacent to Dove Valley Road, and a minimum 10-foot-wide
Page 452
multi-use trail (MUT) shall be constructed within the easement in accordance with
the MAG supplemental detail and as approved by the Planning and Development
Department.
3. The developer shall dedicate a minimum of 70-feet of right-of way and construct
the south side of Dove Valley Road, including detached sidewalks, as required by
the approved Canyon Crossroads Master Street Plan.
4. The developer shall dedicate a minimum of 30-feet of right-of-way and a minimum
10-foot-wide sidewalk easement and construct the north side of the new collector
street (Commitment Way) along the property’s southern boundary, as approved
by the Planning and Development Department.
5. The developer shall construct minimum 5-foot-wide detached sidewalk and
minimum 8-foot-wide landscape area located between the back of curb and
sidewalk for the north side of the new collector street (Commitment Way), as
approved by the Planning and Development Department.
6. The developer shall provide $115,000 in escrow to fund a traffic control device
along Dove Valley Road to serve the property, prior to final site plan approval and
as approved by the Street Transportation Department.
7. The developer shall extend the existing median island west to the west full access
location at the western edge of this development. Landscaping shall be provided
in the 24-foot-wide median island with minimum 3-inch caliper, large canopy,
drought-tolerant shade trees planted 20 feet on center or in equivalent groupings
and shrubs, accents and vegetative ground covers to achieve a minimum of 75%
live coverage at maturity, as approved by the Planning and Development
Department and Street Transportation Department.
8. The applicant shall submit a Traffic Impact Study to the City for this
development. The developer shall be responsible for cost and construction of all
mitigation identified through the analysis. No preliminary approval of plans shall
be granted until the study is reviewed and approved by the Street Transportation
Department.
9. The developer shall construct all streets within and adjacent to the development
with paving, curb, gutter, sidewalk, curb ramps, streetlights, median islands,
landscaping and other incidentals, as per plans approved by the Planning and
Development Department. All improvements shall comply with all ADA
accessibility standards.
10. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-foot
radius of the discovery, notify the City Archeologist, and allow time for the
Archeology Office to properly assess the materials.
Page 453
11. The developer shall limit parallel parking along the west side of the development
to a maximum of two hours to eliminate overnight parking.
12. Landscaping shall not include jumping cacti or thorns adjacent to the multi-use
trail along Dove Valley Road.
13. Landscaping in median along Dove Valley Road shall match existing landscaping
in the surrounding right-of-way areas and be cohesive, such as, but not limited to,
using the same rock and planting species.
14. The updated site plan and building elevations shall be presented for review and
comment to the North Gateway Village Planning Committee prior to final site plan
approval.
SECTION 4. If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
Page 454
By:
_________________________
_________________________
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Exhibits:
A – Legal Description (1 Page)
B – Ordinance Location Map (1 Page)
Page 455
EXHIBIT A
A PARCEL OF LAND LOCATED IN THE NORTHEAST QUARTER (NE 1/4) OF
SECTION 14, TOWNSHIP 5 NORTH, RANGE 2 EAST, OF THE GILA AND SALT
RIVER MERIDIAN, MARICOPA COUNTY, ARIZONA, MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
COMMENCING AT A CITY OF PHOENIX BRASS CAP IN A HAND HOLE MARKING
THE NORTHEAST CORNER OF SAID SECTION 14 FROM WHICH A REBAR (NO
IDENTIFICATION) MARKING THE NORTH QUARTER CORNER OF SAID SECTION
14 BEARS SOUTH 89 DEGREES 26 MINUTES 10 SECONDS WEST
2639.64 FEET;
THENCE SOUTH 89 DEGREES 26 MINUTES 10 SECONDS WEST, ALONG THE
NORTH LINE OF SAID NORTHEAST QUARTER, A DISTANCE OF 164.99 FEET;
THENCE DEPARTING SAID NORTH LINE, SOUTH 0 DEGREES 21 MINUTES 33
SECONDS EAST, A DISTANCE OF 72.25 FEET TO THE POINT OF BEGINNING;
THENCE CONTINUING SOUTH 0 DEGREES 21 MINUTES 33 SECONDS EAST, A
DISTANCE OF 590.05 FEET;
THENCE SOUTH 89 DEGREES 27 MINUTES 53 SECONDS WEST, A DISTANCE OF
494.92 FEET;
THENCE NORTH 0 DEGREES 21 MINUTES 38 SECONDS WEST, A DISTANCE OF
592.05 FEET;
THENCE NORTH 89 DEGREES 26 MINUTES 10 SECONDS EAST, A DISTANCE OF
477.94 FEET;
THENCE SOUTH 83 DEGREES 01 MINUTES 18 SECONDS EAST, A DISTANCE OF
17.14 FEET TO THE POINT OF BEGINNING.
THE ABOVE DESCRIBED PARCEL CONTAINS 293064 SQUARE FEET OR 6.7278
ACRES OF LAND, MORE OR LESS, INCLUDING ANY ENCUMBRANCES.
Page 456
Page 457
Report
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Item text
Approximately 230 Feet South of the Southwest Corner of 17th Avenue and Bell
Road (Ordinance G-7121)
Request to amend the Phoenix Zoning Ordinance, Section 601, the Zoning Map of the
C-2 (Intermediate Commercial) to C-2 HGT/WVR DNS/WVR (Intermediate
Commercial, Height Waiver, Density Waiver) to allow multifamily residential with a
height and density waiver.
Summary
Current Zoning: C-2
Proposed Zoning: C-2 HGT/WVR DNS/WVR
Acreage: 3.73 acres
Proposal: Multifamily residential with a height and density waiver
Owner: Rod Rosenstein, 1711 W Bell, LLC
Applicant: Leoh Sandoval, Long Beach Designers
Representative: Steven Valdez, Remedy Designs
Staff Recommendation: Approval, subject to stipulations.
VPC Action: The Deer Valley Village Planning Committee was scheduled to hear this
case on April 20, 2023, for recommendation; however, there was no quorum.
PC Action: The Planning Commission heard this case on May 4, 2023, and
recommended approval, per the staff recommendation, by a vote of 8-0.
Location
Approximately 230 feet south of the southwest corner of 17th Avenue and Bell Road
Council District: 3
Parcel Address: 1705 and 1711 W. Bell Road
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 458
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCEL DESCRIBED
HEREIN (CASE Z-67-22-3) FROM C-2 (INTERMEDIATE
COMMERCIAL) TO C-2 HGT/WVR DNS/WVR (INTERMEDIATE
COMMERCIAL, HEIGHT WAIVER, DENSITY WAIVER).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of a 3.73-acre property located approximately
230 feet south of the southwest corner of 17th Avenue and Bell Road in a portion of
Section 6, Township 3 North, Range 3 East, as described more specifically in Exhibit
“A,” is hereby changed from “C-2” (Intermediate Commercial) to “C-2 HGT/WVR
DNS/WVR” (Intermediate Commercial, Height Waiver, Density Waiver).
SECTION 2. The Planning and Development Director is instructed to
modify the Zoning Map of the City of Phoenix to reflect this use district classification
change as shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
Page 459
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. The maximum density for the project shall not exceed 40.2 dwelling units per
gross acre, as approved by the Planning and Development Department.
2. A minimum of 10% of the gross project area shall be retained as improved
open space with amenities, as approved by the Planning and Development
Department.
3. A minimum 10% of new surface parking lot area, as depicted on the site plan
date stamped April 4, 2023, exclusive of perimeter landscape setbacks, shall
be landscaped and planted with minimum 2-inch caliper, large canopy,
drought-tolerant shade trees, dispersed throughout the parking area, as
approved by the Planning and Development Department.
4. The existing parking lot landscape planters and existing landscape areas
throughout the site shall be replenished with minimum 2-inch caliper large
canopy drought-tolerant shade trees and minimum 75% vegetative live
coverage at maturity, as generally depicted on the landscape plan date
stamped April 4, 2023, as approved by the Planning and Development
Department.
5. Where pedestrian walkways cross a vehicular path, the pathway shall be
constructed of decorative pavers, stamped or colored concrete, or other
pavement treatments that visually contrasts parking and drive aisle surfaces,
as approved by the Planning and Development Department.
6. Project entry/exit drives shall incorporate decorative pavers, stamped or
colored concrete, or a similar alternative material, as approved by the Planning
and Development Department.
7. A minimum 5-foot-wide detached sidewalk shall be provided along the west
side of the existing driveway (17th Avenue alignment) to connect to the
sidewalk to the north, as depicted on the site plan date stamped April 4, 2023,
as approved by the Planning and Development Department.
8. Bicycle infrastructure shall be installed as described below and as approved by
the Planning and Development Department.
a. Secured bicycle parking shall be provided at a rate of 0.25 spaces per
dwelling unit, including Community Residence Center units, up to a
maximum of 50 spaces, as approved by the Planning and Development
Department.
Page 460
b. Guest bicycle parking shall be provided at a minimum of 0.05 spaces per
dwelling unit, including Community Residence Center units, up to a
maximum of 50 required spaces near entrances of buildings and
installed per the requirements of Section 1307.H of the Phoenix Zoning
Ordinance.
c. A bicycle repair station (“fix it station”) shall be provided and maintained
on site within an amenity area or near a primary site entrance. The
bicycle repair station (“fix it station”) shall be provided in an area of high
visibility and separated from vehicular maneuvering areas, where
applicable. The repair station shall include, but not be limited to:
i. Standard repair tools affixed to the station.
ii. A tire gauge and pump affixed to the base of the station or the
ground.
iii. A bicycle repair stand which allows pedals and wheels to spin
freely while making adjustments to the bike.
d. A minimum of 10% of the required bicycle parking spaces shall include
120-volt receptacles for electric bicycle charging capabilities.
9. A minimum of 10% of the required parking spaces shall include Electric Vehicle
(EV) Installed infrastructure, as approved by the Planning and Development
Department.
10. The property owner shall record documents that disclose the existence, and
operational characteristics of the City of Phoenix Deer Valley Airport (DVT) to
future owners or tenants of the property. The form and content of such
documents shall be according to the templates and instructions provided which
have been reviewed and approved by the City Attorney.
11. A Good Neighbor Agreement shall be completed by the property owner in
collaboration with the Bell Road Business Alliance and other neighborhood
organizations. The completed agreement shall be signed and dated by the
affected parties and submitted to the Planning and Development Department
prior to final site plan approval.
12. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
13. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Page 461
Maricopa County Recorder's Office and delivered to the City to be included in
the rezoning application file for record.
SECTION 4. If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:
_________________________
_________________________
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Exhibits:
A – Legal Description (1 Page)
B – Ordinance Location Map (1 Page)
Page 462
EXHIBIT A
Within a portion of Section 6, Township 3 North, Range 3 East of the Gila and Salt River
Base and Meridian, Maricopa County, Arizona, being more particularly described as
follows:
Parcel No. 1:
COMFORT INN NORTH, a subdivision recorded in Book 511 of Maps page 2, records
of Maricopa County, Arizona
Parcel No. 2:
A non-exclusive easement for roadway purposes, as created by Docket 15909, page
1137, records of Maricopa County, Arizona, being 25 feet in width, the Easterly line
thereof being parallel with and 25 feet Easterly of the following described line:
Commencing at the Northwest corner of Section 6, Township 3 North, Range 3 East of
the GIla and Salt River Base and Meridian, Maricopa County , Arizona, from which the
North quarter o said Section 6 bears East, 2512.32 feet:
Thence East along the North line of said Section 6, 1201.00 feet;
Thence South 00 degrees 13 minutes 00 seconds West, 55.00 feet to the Point of
Beginning;
Thence South 00 degrees 23 minutes 00 seconds West, 570.26 feet to the point of the
ending of this easement.
Page 463
Page 464
Report
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Item text
Approximately 400 Feet East of the Southeast Corner of 27th Avenue and
McLellan Boulevard (Ordinance G-7120)
Request to amend the Phoenix Zoning Ordinance, Section 601, the Zoning Map of the
-3 (Multifamily Residence District) to R-4 (Multifamily Residence District) to allow
multifamily residential.
Summary
Current Zoning: R-3
Proposed Zoning: R-4
Acreage: 0.80 acres
Proposal: Multifamily residential
Owner: Putting U First, LLC
Applicant/Representative: Derek Stana, Leckie Investments
Staff Recommendation: Approval, subject to stipulations.
VPC Action: The Alhambra Village Planning Committee heard this case on April 25,
2023, and recommended approval, per the staff recommendation, by a vote of 9-2.
PC Action: The Planning Commission heard this case on May 4, 2023, and
recommended approval, per the Alhambra Village Planning Committee
recommendation, by a vote of 8-0.
Location
Approximately 400 feet east of the southeast corner of 27th Avenue and McLellan
Boulevard
Council District: 5
Parcel Address: 2609 W. McLellan Blvd.
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 465
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCEL DESCRIBED
HEREIN (Z-9-23-5) FROM R-3 (MULTIFAMILY RESIDENCE
DISTRICT) TO R-4 (MULTIFAMILY RESIDENCE DISTRICT).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of a 0.80 acre site located approximately 400 feet
east of the southeast corner of 27th Avenue and McLellan Boulevard in a portion of
Section 12, Township 2 North, Range 2 East, as described more specifically in Exhibit
“A,” is hereby changed from “R-3” (Multifamily Residence District) to “R-4” (Multifamily
Residence District).
SECTION 2. The Planning and Development Director is instructed to
modify the Zoning Map of the City of Phoenix to reflect this use district classification
change as shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
Page 466
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. A minimum 5-foot-wide detached sidewalk separated by a minimum 5-foot-
wide landscape strip located between the back of curb and sidewalk shall be
provided for the south side of McLellan Boulevard, planted to the following
standards, as approved by the Planning and Development Department.
a. Minimum 2-inch caliper single-trunk, large canopy, drought-tolerant
shade trees planted 20 feet on center or in equivalent groupings.
b. Shrubs, accents and vegetative groundcovers to achieve a minimum of
75% live coverage at maturity.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department on an alternative design solution consistent with a
pedestrian environment.
2. The required landscape setback along the north portion of the site shall be
planted with native cacti or similar plants, as approved by the Planning and
Development Department.
3. All public and private pedestrian pathways including sidewalks shall be shaded
to a minimum 75%, as approved by the Planning and Development
Department.
4. All uncovered surface parking lot areas shall be landscaped with minimum 2-
inch caliper drought-tolerant shade trees. Landscaping shall be dispersed
throughout the parking area and achieve 25% shade at maturity, as approved
by Planning and Development Department.
5. A minimum of 10% of the required parking spaces shall be EV capable.
6. Bicycle infrastructure shall be provided as described below, located near
entrances of buildings and installed per the requirements of Section 1307.H of
the Phoenix Zoning Ordinance. Bicycle parking spaces shall be provided
through inverted U and/or artistic racks. Artistic racks shall adhere to the City of
Phoenix Preferred Designs in Appendix K of the Comprehensive Bicycle
Master Plan, as approved by the Planning and Development Department.
a. Secured bicycle parking shall be provided at a rate of 0.25 spaces per
dwelling unit, up to a maximum of 50 spaces.
b. Guest bicycle parking shall be provided at a minimum of 0.05 spaces per
dwelling unit, up to a maximum of 50 required spaces.
Page 467
c. 120-volt receptacle shall be installed for a minimum of 10% of the
required secured bicycle parking spaces for electric bicycle charging
capabilities.
d. A bicycle repair station (“fix it station”) shall be provided and maintained
bon site within an amenity area or near a primary site entrance. The
bicycle repair station (“fix it station”) shall be provided in an area of high
visibility and separated from vehicular maneuvering areas, where
applicable. The repair station shall include, but not be limited to:
i. Standard repair tools affixed to the station;
ii. A tire gauge and pump affixed to the based of the station or the
ground;
iii. A bicycle repair stand which allows pedals and wheels to spin
freely while making adjustments to the bike.
7. Where pedestrian walkways cross a vehicular path, the pathway shall be
constructed of decorative pavers, stamped or colored concrete, or other
pavement treatments that visually contrasts parking and drive aisle surfaces,
as approved by the Planning and Development Department.
8. Site lighting shall be provided at building entrances/exits, and in public
assembly and parking areas, as approved by the Planning and Development
Department.
9. Prior to preliminary site plan approval, the developer shall complete Phase One
of the Crime Free Multi-Housing Program, as approved by the Planning and
Development Department.
10. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, sidewalk, curb ramps, streetlights,
median islands, landscaping, and other incidentals, as per plans approved by
the Planning and Development Department. All improvements shall comply
with all ADA accessibility standards.
11. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
12. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Maricopa County Recorder's Office and delivered to the City to be included in
the rezoning application file for record.
Page 468
SECTION 4. If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:
_________________________
_________________________
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Exhibits:
A – Legal Description (1 Page)
B – Ordinance Location Map (1 Page)
Page 469
Exhibit A
The West 100 feet of the East 238.02 feet of Lot 9, WASHINGTON HOMESITES, a
Subdivision recorded in Book 14 of Maps, Page 36, Records of Maricopa County,
Arizona.
Section: 12
Township: 2N
Range: 2E
APN: 156-02-012
Gross Acreage: 31,566.67 sq ft (0.72 acres)
Page 470
Page 471
Report
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Item text
Commission's Decision on Certificate of Appropriateness Application HPCA
2200311 - 711 West Glenrosa Avenue in the Woodlea Historic District
Request to hold a public hearing on a Certificate of Appropriateness decision by the
Historic Preservation (HP) Commission on Certificate of Appropriateness Application
HPCA 2200311. The application seeks approval to construct a 96-square-feet addition
to the front of the attached garage, convert the garage to living space, and replace the
roof structure on the garage and damaged part of the house at 711 W. Glenrosa Ave.
in the Woodlea Historic District. Requested City Council action is to uphold, reverse or
modify the HP Commission's decision.
Summary
On March 1, 2023, the HP Hearing Officer held a public hearing to review this
application, which was filed by Patrick Hallman of C & H Associates LLC on behalf of
the property owner, Janice Ashford. The hearing officer approved the Certificate of
Appropriateness subject to the following stipulations:
1. That the existing height and 4:12 roof pitch of staggered inset gable roof
above the garage be preserved and be repaired in kind;
2. That the existing front façade of the garage not be altered to project forward,
and if the footprint needs to be expanded, that an addition to the south or east be
considered instead;
3. That the siding be repaired or replaced in kind or use a smooth fiber cement
siding that matches the width of the existing siding boards;
4. That the proposed faux-garage door use a simplified design or be infilled with
a window and siding;
5. That the new vent on the east façade of the remodeled garage match the
existing square vent; and
6. That the existing floor plan be revised to accurately depict the bathroom and
all documents be reviewed for accuracy.
The Hearing Officer’s decision was appealed by Mr. Hallman on March 2, 2023, who
cited concerns from the owner regarding the first two stipulations. The HP Commission
heard the appeal on April 17, 2023, and voted 7-1 to uphold the decision of the hearing
Page 472
officer.
The HP Commission's decision was appealed on April 24, 2023, by Mr. Hallman on
behalf of the property owner.
The City of Phoenix General Design Guidelines for Historic Properties discourage
making additions or changes to primary facades. They further specify that additions
should be designed and located in a manner that is subordinate to the historic building.
To this end, the Guidelines provide multiple examples of appropriate additions at the
rear of a building, as well as one example of an appropriate addition at the side of a
building, but no examples are provided of front additions, since they are considered
inappropriate. The Guidelines also state that original building features, particularly
those that help give the building its historic character, should be preserved and
restored. The Secretary of the Interior's Standards for Rehabilitation, which are the
national standards for the repair and alteration of historic properties, echo these same
principles.
Staff finds that the addition on the front facade would not meet either the city or
national standards. Although the addition would have a small footprint, it would project
in front of the existing house, creating a highly visible intrusion. Furthermore, the
proposed alteration to the roof would also be contrary to the standards, as the
staggered inset gable roof over the existing garage is symmetrical with the opposite
end of the roof. While the roof does need to be repaired, modifying its appearance
would impact the balance of the design and adversely affect the home's historic
integrity.
The property is currently classified as a contributor to the Woodlea Historic District.
The State Historic Preservation Office has expressed support for the hearing officer's
decision and stated that the property could be reclassified as a noncontributor if the
application were to be approved without the stipulations.
Staff recommends that the City Council uphold the HP Commission's April 17, 2023,
decision to approve the Certificate of Appropriateness subject to the six stipulations
noted above.
Financial Impact
There is no financial impact to the city.
Concurrence/Previous Action
· The HP Hearing Officer approved the Certificate of Appropriateness application on
Page 473
March 1, 2023, subject to six stipulations.
· The property owner's representative, Patrick Hallman, appealed the hearing
officer's decision on March 2, 2023.
· The HP Commission voted 7-1 on April 17, 2023, to uphold the hearing officer's
decision.
· The property owner's representative, Patrick Hallman, appealed the HP
Commission's decision on April 24, 2023.
Location
711 W. Glenrosa Ave.
Council District: 4
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 474
ATTACHMENT A
06/14/23
Page 475
To: City of Phoenix Historic Preservation Commission
From: Crystal Carrancho, Historic Preservation Planner
Subject: Appeal of Hearing Officer’s Decision – Application No. HPCA 2200311
711 West Glenrosa Avenue, Woodlea Historic District
This is a report to request the Historic Preservation Commission uphold the decision of the
Historic Preservation Hearing Officer to approve Certificate of Appropriateness Application No.
HPCA 2200311. The application is for the construction of a 96 s.f. addition to the front of the
attached garage, conversion of the garage to living space, and replacement of the roof structure
on the garage and damaged part of the house.
The Hearing Officer’s March 1, 2023 decision was appealed by Patrick Hallman on behalf of the
owner Janice Ashford on March 2, 2023. Staff’s findings and recommendations are discussed in
the attached staff report. The Hearing Officer approved the application subject to the following
stipulations:
1. That the existing height and 4:12 roof pitch of staggered inset gable roof above the
garage be preserved and be repaired in kind;
2. That the existing front façade of the garage not be altered to project forward, and if
the footprint needs to be expanded, that an addition to the south or east be
considered instead;
3. That the siding be repaired or replaced in kind or use a smooth fiber cement siding
that matches the width of the existing siding boards;
4. That the proposed faux-garage door use a simplified design or be infilled with a
window and siding;
5. That the new vent on the east façade of the remodeled garage match the existing
square vent; and
6. That the existing floor plan be revised to accurately depict the bathroom and all
documents be reviewed for accuracy.
Staff recommends upholding the hearing officer’s decision.
Attachments: Appeal Form (1 page)
Staff Report (11 pages)
Hearing Plans (5 pages)
Page 476
Page 477
PHOENIX HISTORIC PRESERVATION OFFICER
Staff Report
Certificate of Appropriateness
711 W Glenrosa Avenue Woodlea Historic District
Case No. HPCA 2200311
March 1, 2023
Background
This is a Certificate of Appropriateness application to approve the construction of a 96 square
foot (s.f.) addition to the front of the attached garage, conversion of the garage to living space,
and replace the roof structure on the garage and damaged part of the house, at 711 W
Glenrosa Avenue in the Woodlea Historic District. The application was filed by the
representative Patrick Hallman, architect of C&H Associates LLC, on behalf of the owner is
Janice Ashford. The property is zoned R1-6 HP (Single-Family Residential with the Historic
Preservation zoning overlay).
Previous Applications
There have been no applications reviewed by the Historic Preservation Office since the
property received historic designation in 1999.
Property Description
The property consists of an irregular-shaped residential corner lot measuring
140 , with an English Cottage style house constructed in 1949. A small
storage building was recently constructed in the rear yard. The house is a contributor to the
Woodlea Historic District. The Historic Property Inventory Form and Update Form are attached
for more details.
Proposed Work
The project consists of constructing a 96 s.f. addition to the front of the attached garage, which
would project approximately 5 ft. forward (north) from the historic front façade of the existing
house.
vinyl window in the top-center and would utilize James Hardie smooth panel siding with
battens at seams to simulate a garage door. On the east façade, a new
hung vinyl window would replace an existing steel casement window using the same opening,
exterior door.
All new windows would be flush with the exterior walls of the building, which would be
sheathed with James Hardie fiber cement lap siding.
The roof plan shows the existing side-gabled roof with a ridge height of above finished
floor and 4:12 roof pitch. Currently, at the end of each gable on the west and east sides are
staggered inset gables with a ridge height of above finished floor and a 4:12 roof pitch.
As proposed, the roof trusses would be removed above the garage, and replaced with new
prefabricated roof trusses that would match the height and pitch of the taller gable roof of the
Page 478
existing house. A new cross gable with an ht above finished floor and the same
pitch would be constructed above the new addition and faux-garage door, facing Glenrosa
Avenue. The ceiling plate height of the addition
main house. Part of the roof on the existing house has been damaged by a tree. Rafters would
be replaced, and new prefabricated wood trusses would be installed on this portion of the roof
as well. The roof would be sheathed with asphalt shingles to match the existing house.
On the interior, the existing garage would be converted to living space as a new work room
area. The bathroom would be moved from the existing house footprint to the new addition
area and would include a new laundry closet. The location of the existing bathroom in the main
dwelling would be incorporated into the kitchen. A new hallway portion and door would
connect the main house to the converted garage living space.
The Tufa stone wall sheathing, and steel casement windows would remain on the existing
house, and no other exterior changes to the house are proposed.
Findings
(http://www.nps.gov/tps/standards/four-treatments/treatment-rehabilitation.htm) are the ten
principles set forth by the U.S. Department of the Interior for the repair and alteration of
historic buildings. The proposed work does not meet the following Standards:
2. The historic character of a property will be retained and preserved. The removal of
distinctive materials or alteration of features, spaces, and spatial relationships that
characterize a property will be avoided.
9. New additions, exterior alterations, or related new construction will not destroy historic
materials, features, and spatial relationships that characterize the property. The new
work will be differentiated from the old and will be compatible with the historic
materials, features, size, scale and proportion, and massing to protect the integrity of
the property and its environment.
10. New additions and adjacent or related new construction will be undertaken in such a
manner that, if removed in the future, the essential form and integrity of the historic
property and its environment would be unimpaired.
delines for Historic Properties
(https://www.phoenix.gov/pddsite/Documents/pdd_hp_pdf_00035.pdf), which are based upon
the principles set forth by the , expressly
recommends against incompatible additions:
Additions should be designed and located in a manner which results in new construction
which is subordinate to the primary historic building. Additions or changes to the
Page 479
primary facades are discouraged. The location of the addition or alteration should
conform to the setbacks, spacing, alignment and orientation of the historic building
and/or historic buildings in its immediate vicinity.
Additions should be similar in height and width to the historic building. Its form should
correspond to the shape, ridge lines and cornice of the main roof. Doors and windows in
the addition should be similar in shape and placement to the openings in the historic
buildings. Together, the addition s shape, size and openings should create a directional
emphasis (horizontal or vertical) that is similar to the historic building.
Staff finds that the forward projecting addition on the front façade would not meet the
General Design Guidelines. The 1949 historic house is
on a corner lot and has a front façade that faces Glenrosa Avenue. Although, the addition
would have a small footprint, it would project the new construction in front of the front façade
of the main house. The forward projection and forward-facing gable take away visual focus
from the lower broad sides of the gable roof, exposed rafter ends, and cantilevered porch
canopies on the front of the main house. The wall sheathing materials will be similar to the
wood siding used on the existing attached garage, which may give the appearance of being part
of the original construction.
Staff also finds that the proposed alteration to the roof above the garage would not meet the
General Design Guidelines. Per the 1949 aerial, the roof
of the garage is visible, and by 1951, advertisements for the address mention an attached
garage. The garage also has a steel casement window on the east façade. The garage may be
original or near contemporaneous to the construction of the house. The staggered inset gabled
roof over the existing garage is symmetrical with the opposite gabled end over the living room.
This appears to be an intentional design feature. Altering the roof would impact the balance of
the design .
Per Section 702.D of the Zoning Ordinance, surface tandem parking spaces shall have
With the addition projecting
forward into the current legal, non-conforming parking space leaving a depth , there
would no longer be sufficient space to support a required parking space. Additionally,
conversion of the garage to living space would eliminate the second required parking space for
a single-family residence. Additionally, per Section 702.F.1 of the Zoning Ordinance, required
parking spaces for single-family residences may not be in the front yard setback, which is the
west side. This will necessitate the required parking spaces to be added on other parts of the
lot.
Staff finds the remainder of the property is intact. As long as no other changes occur to the
exterior and steel casement windows are preserved, the property may remain a contributor to
the Phoenix Historic Property Register. However, the State Historic Preservation Office may
disagree.
Page 480
Recommendation
Based on the findings above, staff recommends approval of this application with the following
stipulations:
1. That the existing height and 4:12 roof pitch of staggered inset gable roof above the
garage be preserved and be repaired in kind;
2. That the existing front façade of the garage not be altered to project forward, and if the
footprint needs to be expanded, that an addition to the south or east be considered
instead;
3. That all historic steel casement windows including the steel casement window on the
east façade of the garage remain on the house and be preserved;
4. That the siding be repaired or replaced in kind or use a smooth fiber cement siding that
matches the width of the existing siding boards;
5. That the proposed faux-garage door use a simplified design or be infilled with a window
and siding;
6. That the new vent on the east façade of the remodeled garage match the existing
square vent;
7. That the existing floor plan be revised to accurately depict the bathroom at the end of
the hall with a tub next to the window;
8. That the proposed floor plan be revised to change Note 16 label
second Note 7 label at window;
9. That all notes and plans submitted for final stamp generally be checked and revised as
needed for accuracy.
The application is consistent with the Standards of Consideration for a Certificate of
Appropriateness set forth in Section 812.D of the Zoning Ordinance.
_______________________________
Crystal Carrancho
Planner III (acting)
Attachments: Historic property inventory form
Historic property inventory update form
1949 and 2022 Aerial photographs
1952 advertisement
Site-visit photographs
Applicant-provided plans
Page 481
Page 482
Page 483
2022 aerial
1949 aerial
Newspaper advertisement from the Arizona Republic, February 10, 1952.
Page 484
Front façade of 711 W Glenrosa Avenue (facing south), taken February 24, 2023.
Front façade of existing attached garage (facing south), taken February 24, 2023.
Page 485
Damaged roof (facing south), taken February 24, 2023.
Another view of the front of the house (facing south), taken February 24, 2023.
Page 486
View of the west façade of the house (facing east), taken February 24, 2023.
View of the east façade and rear yard (facing southwest), taken February 24, 2023.
Page 487
Facing southwest, taken February 24, 2023.
Facing southeast, taken February 24, 2023.
Page 488
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Report
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Item text
Ordinance Adoption - Rezoning Application Z-74-22-8 - Approximately 340 Feet
North of the Northwest Corner of 27th Avenue and Baseline Road (Ordinance G-
7124)
Request to hold a public hearing and amend the Phoenix Zoning Ordinance, Section
601, the Zoning Map of the City of Phoenix, by adopting Rezoning Application Z-74-22-
8 and rezone the site from S-1 (Ranch or Farm Residence) to R1-10 (Single-Family
Residence District) to allow single-family residential.
Summary
Current Zoning: S-1
Proposed Zoning: R1-10
Acreage: 9.78 acres
Proposal: Single-family residential
Owner: Hilario Casillas
Applicant/Representative: Francisco Badilla
Staff Recommendation: Approval, subject to stipulations.
VPC Action: The Laveen Village Planning Committee heard this case on Feb. 13,
2023, and recommended approval, per the staff recommendation, with modifications,
by a vote of 7-0.
PC Action: The Planning Commission heard this case on March 2, 2023, and
recommended approval, per the Laveen VPC recommendation, with a modification, by
a vote of 5-2.
Meeting agenda; however, it was withdrawn to be advertised as a public hearing item.
Location
Approximately 340 feet north of the northwest corner of 27th Avenue and Baseline
Road
Council District: 8
Parcel Addresses: 7408, 7416 and 7426 S. 27th Ave.
Page 494
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.
Page 495
ATTACHMENT A
THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE
ORDINANCE G-
AN ORDINANCE AMENDING THE ZONING DISTRICT MAP
ADOPTED PURSUANT TO SECTION 601 OF THE CITY OF
PHOENIX ZONING ORDINANCE BY CHANGING THE ZONING
DISTRICT CLASSIFICATION FOR THE PARCELS DESCRIBED
HEREIN (CASE Z-74-22-8) FROM S-1 (RANCH OR FARM
RESIDENCE) TO R1-10 (SINGLE-FAMILY RESIDENCE
DISTRICT).
____________
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as
follows:
SECTION 1. The zoning of a 9.78-acre site located approximately 340 feet
north of the northwest corner of 27th Avenue and Baseline Road in a portion of Section
35, Township 1 North, Range 2 East, as described more specifically in Exhibit “A,” is
hereby changed from “S-1” (Ranch or Farm Residence), to “R1-10” (Single-Family
Residence District).
SECTION 2. The Planning and Development Director is instructed to
modify the Zoning Map of the City of Phoenix to reflect this use district classification
change as shown in Exhibit “B.”
SECTION 3. Due to the site’s specific physical conditions and the use
district applied for by the applicant, this rezoning is subject to the following stipulations,
Page 496
violation of which shall be treated in the same manner as a violation of the City of
Phoenix Zoning Ordinance:
1. The maximum density for the project shall not exceed 17 lots.
2. A minimum 22-foot garage setback for front-loaded garages, measured from
the back of sidewalk, shall be provided for each home in the development, as
approved by the Planning and Development Department.
3. The conceptual building elevations, landscape plan, wall plan, and signage for
monument and entryway shall be reviewed and approved by the Planning
Hearing Officer through the public hearing process, including review by the
Laveen Village Planning Committee, for stipulation modification prior to
preliminary site plan approval, with specific regard to the following elements.
This is a legislative review for conceptual purposes only. Specific development
standards and requirements may be determined by the Planning Hearing
Officer and the Planning and Development Department.
a. The elevations shall incorporate four-sided architecture, and exterior accent
materials, detailing, and color palette, with a modern farmhouse design,
that conveys a sense of continuity throughout the development.
4. Partial view fencing, which may include solid columns up to 24 inches in width,
shall be utilized where walls are proposed adjacent to the open space and trail
to the west, as approved by Planning and Development Department.
5. Project entry/exit drives shall incorporate enhanced landscaping with a variety
of at least three plant materials, with a minimum landscape area of 250 square
feet, as approved by the Planning and Development Department.
6. All street improvements outside of Phoenix City limits along 27th Avenue shall
be reviewed and approved by Maricopa County.
7. The developer shall construct a minimum 6-foot-wide detached sidewalk with a
minimum 10-foot-wide landscape strip located between the back of curb and
sidewalk along the west side of 27th Avenue, planted to the following
standards, and as approved by the Planning and Development Department and
Maricopa County Department of Transportation.
a. Minimum 2-inch caliper single-trunk, large canopy, drought-tolerant shade
trees, planted 20 feet on center or equivalent groupings, to provide a
minimum of 75% shade, at maturity. Shade calculations shall be based on
summer solstice at noon as shown on a shading exhibit.
b. Drought tolerant shrubs, accents, and vegetative groundcovers to provide a
minimum of 75% live coverage, at maturity.
Page 497
Where utility conflicts exist, the developer shall work with the Planning and
Development Department and Maricopa County Department of Transportation
on an alternative design solution consistent with a pedestrian environment.
8. The developer shall dedicate a minimum of 25 feet of right-of-way for the south
half of Ellis Street, as approved by the Planning and Development Department.
9. The developer shall dedicate a minimum of 50-feet of right-of-way for all local
public streets within the development, as approved by the Planning and
Development Department.
10. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, detached sidewalks, curb ramps,
streetlights, median islands, landscaping, and other incidentals, as per plans
approved by the Planning and Development Department. All improvements
shall comply with all ADA accessibility standards.
11. The property owner shall record documents that disclose the existence, and
operational characteristics of the City of Phoenix Sky Harbor International
Airport (PHX) to future owners or tenants of the property. The form and content
of such documents shall be according to the templates and instructions
provided which have been reviewed and approved by the City Attorney.
12. Prior to final site plan approval, the property owner shall record documents that
disclose to purchasers of property within the development(s) the existence and
operational characteristics of nearby existing ranchettes, animal privilege
private properties and rodeo private properties that may cause adverse noise,
odors, dust, and other externalities. The form and content of such documents
shall be reviewed and approved by the City Attorney. Additionally, the
disclosures shall be noted in the CC&Rs in a section titled “nuisances”.
13. If determined necessary by the Phoenix Archaeology Office, the applicant shall
conduct Phase I data testing and submit an archaeological survey report of the
development area for review and approval by the City Archaeologist prior to
clearing and grubbing, landscape salvage, and/or grading approval.
14. If Phase I data testing is required, and if, upon review of the results from the
Phase I data testing, the City Archaeologist, in consultation with a qualified
archaeologist, determines such data recovery excavations are necessary, the
applicant shall conduct Phase II archaeological data recovery excavations.
15. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
Page 498
16. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Maricopa County Recorder's Office and delivered to the City to be included in
the rezoning application file for record.
SECTION 4. If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity
of the remaining portions hereof.
PASSED by the Council of the City of Phoenix this 14th day of June,
2023.
________________________________
MAYOR
ATTEST:
_________________________
Denise Archibald, City Clerk
APPROVED AS TO FORM:
Julie M. Kriegh, City Attorney
By:
_________________________
_________________________
REVIEWED BY:
_________________________
Jeffrey Barton, City Manager
Page 499
Exhibits:
A – Legal Description (1 Page)
B – Ordinance Location Map (1 Page)
Page 500
EXHIBIT A
The North half of the South half of the Southeast quarter of the Southeast quarter of
Section 35, Township One North, Range Two East of the Gila and Salt River Base and
Meridian:
EXCEPT the East 55 feet for roadway.
Page 501
Page 502
ATTACHMENT B
Staff Report: Z-74-22-8
February 10, 2023
Laveen Village Planning Committee February 13, 2023
Meeting Date:
Planning Commission Hearing Date: March 2, 2023
Request From: S-1 (Ranch or Farm Residence) (9.78 acres)
Request To: R1-10 (Single-Family Residence District) (9.78
acres)
Proposed Use: Single-family residential
Location: Approximately 340 feet north of the northwest
corner of 27th Avenue and Baseline Road
Owner: Hilario Casillas
Representative/Applicant: Francisco Badilla
Staff Recommendation: Approval, subject to stipulations
General Plan Conformity
General Plan Land Use Designation Residential 0 to 1 dwelling units per acre
Ellis Street Local 0-foot south half street
Street Map
Classification
27th Avenue Arterial 55-foot west half street
CONNECT PEOPLE & PLACES CORE VALUE; OPPORTUNITY SITES; LAND USE
PRINCIPLE: Support reasonable levels of increased intensity, respectful of local
conditions and surrounding neighborhoods.
The proposal is consistent with adjacent uses and zoning districts and is respectable
of local conditions by providing large lots and as stipulated, elevations that are
consistent with the neighborhood character.
CONNECT PEOPLE & PLACES CORE VALUE; CANALS & TRAILS; DESIGN
PRINCIPLE: Provide multi-use trail connections where appropriate.
The proposed development will provide connections along Ellis Street which connects
to the multi-use trail to the south, along Baseline Road. This trail will serve as a
Staff Report: Z-74-22-8
February 10, 2023
corridor for alternative modes of transportation and active recreation for residents of
the proposed development.
BUILD THE SUSTAINABLE DESERT CITY; TREES AND SHADE; DESIGN
PRINCIPLE: Integrate trees and shade into the design of new development and
redevelopment projects throughout Phoenix.
The proposed development, as stipulated and as required by the Phoenix Zoning
Ordinance, will be required to provide shade along the adjacent public and private
sidewalks and internal pedestrian pathways. This will help to provide shade for
pedestrians and bicyclists in and around the community for user comfort and will help
to mitigate the urban heat island effect by covering hard surfaces, thus cooling the
micro-climate around the vicinity.
Applicable Plan, Overlays, and Initiatives
Laveen Southwest Growth Study: See Background Item No. 4.
Housing Phoenix Plan: See Background Item No. 7.
Tree and Shade Master Plan: See Background Item No. 8.
Complete Streets Guidelines: See Background Item No. 9.
Zero Waste PHX: See Background Item No. 10.
Surrounding Land Uses/Zoning
Land Use Zoning
On Site Single-family residential S-1
North Single-family residential R1-10
Single-family residential, vacant,
South S-1, County RU-43, County C-2
auto body shop, car dealer
East (across Single-family residential, retail
R1-10, S-1 (Approved C-1)
27th Avenue) center
West Single-family residential R1-8
Staff Report: Z-74-22-8
February 10, 2023
R1-10 – Single-Family Residence District
(Conventional Development Option)
Provisions on the
Standards Requirements
Proposed Site Plan
Gross Acreage - 9.78 acres
Maximum Number of Units 29 units 16 units (Met)
Maximum Density 3.0 dwelling units per acre 1.64 dwelling units
(dwelling units/acre) per acre (Met)
Minimum Lot Width 75 feet 41.51 feet* – 100
feet (Not Met)
Minimum Lot Depth 110 feet adjacent to freeway 162.01 feet,
or arterial adjacent to arterial
(Met)
Maximum Lot Coverage Primary structure, not 41.02% (Met)
including attached shade
structures: 40%
Total: 50%
Maximum Building Height 2 stories and 30 feet 1-story, 20 feet
(Met)
Minimum Perimeter Setbacks
Front 15 feet Not Specified
Rear 15 feet (1-story) 25 feet (Met)
20 feet (2-story)
Side 10 feet (1-story) 25 feet (Met)
15 feet (2-story)
Minimum Interior Building Setbacks
Front 10 feet 20 feet (Met)
Rear 10 feet Not specified
Combined front and rear 35 feet Not specified
Street side 10 feet 10 feet (Met)
Sides 13 feet total (3 feet minimum, 3 feet and 10 feet
unless 0 feet) (Met)
Minimum Parking 32 spaces required Not specified
2 spaces per 1 dwelling unit
16 dwelling units proposed
*Variance or site plan modification required
Staff Report: Z-74-22-8
February 10, 2023
Background/Issues/Analysis
SUBJECT SITE
1. This request is to rezone 9.78 acres located approximately 340 feet north of the
northwest corner of 27th Avenue and Baseline Road from S-1 (Ranch or Farm
Residence) to R1-10 (Single-Family Residence District) for a 16-lot single-family
residential community.
GENERAL PLAN LAND USE MAP DESIGNATION
2. The General Plan Land Use Map Designation for the subject site is Residential 0
to 1 dwelling units per acre. The proposal is inconsistent with the existing
General Plan Land Use Map designation; however, a General Plan Amendment
is not required since the site is under 10 acres.
The proposal is compatible with the General Plan Land Use Map designations
surrounding the site. The surrounding designations are as follows:
North
Residential 3.5 to 5 dwelling
units per acre
East (across 27th Avenue)
Residential 1 to 2 dwelling
units per acre
South
Residential 0 to 1 dwelling
units per acre
West
Residential 3.5 to 5 dwelling
units per acre
General Plan Land Use Map
Source: Planning and Development Department
SURROUNDING LAND USES AND ZONING
3. The subject site contains a small farm and residence and is currently zoned S-1
(Ranch or Farm Residence). The request for R1-10 (Single-Family Residence
District) will add to an existing housing type in the area and will be located nearby
the retail center to the west.
North, east, and west of the subject site are existing single-family subdivisions,
with R1-10 (Single-Family Residence District) zoning to the north and east, and
R1-8 (Single-Family Residence District) zoning to the west.
Staff Report: Z-74-22-8
February 10, 2023
East of the subject site is
also a retail center, zoned S-
1 (Approved C-1) (Ranch or
Farm Residence, Approved
Neighborhood Retail).
South of the subject site is a
car dealer and auto body
shop within Maricopa
County, zoned County C-2,
a vacant lot within Maricopa
County, zoned County RU-
43, and a single-family home
zoned S-1 (Ranch or Farm
Residence). Zoning Sketch Map
Source: Planning and Development Department
The proposed land use is consistent with the surrounding land uses and as
currently proposed, would be an appropriate transition between large lots zoned
S-1 and County RU-43 to the south and traditional lots zoned R1-10 to the north.
Additionally, R1-10 zoning is consistent with the zoning designations to the north
and east.
ADOPTED AREA PLANS
4. Laveen Southwest Growth Study
The subject site is located within the boundaries of the Laveen Southwest
Growth Study, which was developed in 1997 to analyze the existing conditions of
the Laveen Village and provide a land use and design planning framework to
help shape the growth that Laveen was starting to experience, while accounting
for newly annexed farmland as well as the future development of the South
Mountain Freeway Loop, which has since been completed.
This plan designates the project site as Residential 0 to 1 dwelling units per acre.
Although not consistent with this designation, the development will incorporate
enhanced landscaping along 27th Avenue, per Stipulation No. 7, an element
proposed in the study to minimize the impact of housing adjacent to public rights-
of-way.
The Laveen Southwest Growth Study provides a framework for an overall multi-
use trail system which connects major community assets such as the Laveen
Conveyance Channel, public parks and open space areas, and the South
Mountain Preserve. This proposed development will be connected to the
multiuse trail along Baseline Road, which will connect to destinations and
promote overall trail connectivity in Laveen.
Staff Report: Z-74-22-8
February 10, 2023
The Laveen Southwest Growth
Study also outlines specific design
policies and standards for various
types of developments that will
enhance Laveen’s built
environment while remaining
respectful of its agricultural
heritage. The study encourages
all new developments to use
durable, high-quality building
materials and to provide
enhanced building design that will
contribute to the character of the
area. The study also encourages
residential developments to have
entry features to identify
themselves, including
incorporating landscaping along
the entry, and using open fencing,
other than chain link, to help
maintain Laveen’s open
character. Staff is recommending
Stipulation No. 3 and sub-
stipulation 3.a to ensure future
elevations exhibit high quality
architectural design and are
consistent with the architectural Laveen Southwest Growth Study Land Use Map
Source: Planning and Development Department
style found in the Laveen area.
Staff is also recommending
Stipulation No. 5 regarding landscaping at the project entry and Stipulation No. 4
regarding partial view fencing.
PROPOSAL
5. Site Plan
The conceptual site plan, attached as an exhibit, proposes 16 single-family
residential lots. Since the site plan does not meet block design as required by
Phoenix City Code, the site plan cannot be stipulated to general conformance.
Variances, or site plan modifications, will also be required for the substandard lot
widths noted for Lots 2, 3 and 15. For these reasons, general conformance to the
site plan is not stipulated. To ensure the proposed development remains
compatible with the surrounding neighborhoods, staff recommends a maximum
density of two dwelling units per acre, per Stipulation No. 1. The lot along 27th
Avenue will be behind a 6-foot-wide detached sidewalk with a 10-foot-wide
landscape strip located between back of curb and sidewalk, planted with
enhanced landscaping, per Stipulation No. 7. These requirements will provide
Staff Report: Z-74-22-8
February 10, 2023
buffering from the street and space for tree plantings. There is one entry point to
the site from Ellis Street, which will be adjacent to a retention area. The site plan
depicts mostly 100-foot-wide conventional subdivision lots. Additionally, each
home will incorporate a 22-foot setback for driveways, per Stipulation No. 2, to
accommodate the length of oversized vehicles parked in driveways.
6. Elevations
The applicant submitted hand-drawn building elevations, attached as an exhibit,
that were not consistent with the desired character for Laveen. As a result, staff
is recommending Stipulation No. 3 requiring the applicant to present the
conceptual building elevations, in addition to the conceptual landscape plan, wall
plan, and signage for monument and entryway, to the Laveen Village Planning
Committee and to have these plans administratively approved by the Planning
Hearing Officer. Per Stipulation 3.a., the elevations should provide four-sided
architecture with enhanced detailing and with a modern farmhouse design, which
is a desired character for Laveen.
PLANS, OVERLAYS, AND INITATIVES
7. Housing Phoenix Plan
In June 2020, the Phoenix City Council approved the Housing Phoenix Plan.
This Plan contains policy initiatives for the development and preservation of
housing with a vision of creating a stronger and more vibrant Phoenix through
increased housing options for residents at all income levels and family sizes.
Phoenix’s rapid population growth and housing underproduction has led to a
need for over 163,000 new housing units. Current shortages of housing supply
relative to demand are a primary reason why housing costs are increasing.
The proposed development supports the Plan’s goal of preserving or creating
50,000 housing units by 2030 by contributing to a variety housing types that will
address the supply shortage at a more rapid pace while using vacant land in a
more sustainable fashion.
8. Tree and Shade Master Plan
The Tree and Shade Master Plan has a goal of treating the urban forest as
infrastructure to ensure that trees are an integral part of the city’s planning and
development process. By investing in trees and the urban forest, the city can
reduce its carbon footprint, decrease energy costs, reduce storm water runoff,
increase biodiversity, address the urban heat island effect, clean the air, and
increase property values. In addition, trees can help to create walkable streets
and vibrant pedestrian places. Staff is recommending robust tree planting
standards, with larger caliper trees in the landscape strip between the sidewalk
and back of curb, per Stipulation No. 7. The developer will also be required by
the Phoenix Zoning Ordinance to shade sidewalks interior to the site with trees to
a minimum of 50 percent shade at maturity.
Staff Report: Z-74-22-8
February 10, 2023
9. Complete Streets Guidelines
In 2014, the City of Phoenix City Council adopted the Complete Streets Guiding
Principles. The principles are intended to promote improvements that provide an
accessible, safe, connected transportation system to include all modes, such as
bicycles, pedestrians, transit, and vehicles. In addition to the enhanced
landscaping standards and detached sidewalk (Stipulation No. 7), the
development will be connected by the existing trail to the west of the site that
connects to the multi-use trail along Baseline Road and to destinations in the
nearby vicinity.
10. Zero Waste PHX
The City of Phoenix is committed to its waste diversion efforts and has set a goal
to become a zero-waste city, as part of the City’s overall 2050 Environmental
Sustainability Goals. One of the ways Phoenix can achieve this is to improve and
expand its recycling and other waste diversion programs. Section 716 of the
Phoenix Zoning Ordinance establishes standards to encourage the provision of
recycling containers for multifamily, commercial, and mixed-use developments
meeting certain criteria. The provision of recycling containers was not addressed
in the applicant’s submittal; however, recycling service is provided by the City of
Phoenix to single-family residential developments.
COMMUNITY INPUT SUMMARY
11. At the time this staff report was written, staff received one letter of opposition.
Concerns shared were regarding vehicular access from Ellis Road, increase in
traffic within the adjacent community, excess vehicle noise, pedestrian safety,
potential liability issues for injured residents of the community, and increased
maintenance from non-residents that do not pay HOA fees.
INTERDEPARTMENTAL COMMENTS
12. Aviation Department
The Aviation Department commented that the property owner shall record a
Notice to Prospective Purchasers of Proximity to Airport in order to disclose the
existence, and operational characteristics of City of Phoenix Sky Harbor
International Airport (PHX) to future owners or tenants of the property. This is
addressed in Stipulation No. 11.
13. Water Services Department
The City of Phoenix Water Services Department has noted the property has
existing water and sewer mains that can potentially serve the proposed
development, however, water capacity is a dynamic condition that can change
over time due to a variety of factors.
14. Street Transportation Department
The Street Transportation Department commented that the proposed site plan
does not meet block design as required by Phoenix City Code, so general
Staff Report: Z-74-22-8
February 10, 2023
conformance of site plan should not be considered. The Street Transportation
Department also requested that street improvements for the portion of the west
half of 27th Avenue that is not within Phoenix jurisdiction be reviewed and
approved by Maricopa County, that the developer construct a 6-foot-wide
detached sidewalk and minimum 10-foot-wide landscape strip located between
the back of curb and sidewalk on the west side of 27th Avenue, that the
developer dedicate minimum rights-of-way for the south half of Ellis Street and all
local public streets, and that the streets be constructed with all required elements
and to ADA requirements. These are addressed in Stipulation Nos. 6 through 10.
OTHER
15. At the neighborhood meeting held by the applicant on November 21, 2022,
neighbors requested that purchasers of property within the development be
notified of the high noise level generated from the Corona Ranch and Rodeo
Grounds when events are held, since the subject site is within close proximity of
the rodeo grounds located on the southeast corner of 29th Avenue and Baseline
Road. This is addressed in Stipulation No. 12.
16. The site is located in a larger area identified as being archaeologically sensitive.
If further review by the City of Phoenix Archaeology Office determines the site
and immediate area to be archaeologically sensitive, and if no previous
archaeological projects have been conducted within this project area, it is
recommended that archaeological Phase I data testing of this area be conducted.
Phase II archaeological data recovery excavations may be necessary based
upon the results of the testing. A qualified archaeologist must make this
determination in consultation with the City of Phoenix Archaeologist. In the event
archaeological materials are encountered during construction, all ground
disturbing activities must cease within a 33-foot radius of the discovery and the
time to properly assess the materials. This is addressed in Stipulation Nos. 13
through 15.
17. Staff has not received a completed form for the Waiver of Claims for Diminution
in Value of Property under Proposition 207 (A.R.S. 12-1131 et seq.), as required
by the rezoning application process. Therefore, a stipulation has been added to
require the form be completed and submitted prior to preliminary site plan
approval. This is addressed in Stipulation No. 16.
18. Development and use of the site is subject to all applicable codes and
ordinances. Zoning approval does not negate other ordinance requirements.
Other formal actions such as, but not limited to, zoning adjustments and
abandonments, may be required.
Staff Report: Z-74-22-8
February 10, 2023
Findings
1. The proposal is compatible with the surrounding land uses and zoning to the
north, west and east.
2. The proposal will redevelop an underutilized property and provide a high quality
single-family residential development which will help alleviate the housing
shortage in Phoenix.
3. The stipulated landscaping and planting standards are above the required
minimum standards and will make the proposal compatible with the neighboring
area.
Stipulations
1. The maximum density for the project shall not exceed 2 dwelling units per acre.
2. A minimum 22-foot garage setback for front-loaded garages, measured from
the back of sidewalk, shall be provided for each home in the development, as
approved by the Planning and Development Department.
3. The developer shall present the conceptual building elevations, landscape plan,
wall plan, and signage for monument and entryway to the Laveen Village
Planning Committee for review and comment prior to preliminary site plan
approval through the Planning and Development Department. The conceptual
elevations shall be administratively approved by the Planning Hearing Officer
prior to preliminary site plan approval, with specific regard to the following
elements.
a. The elevations shall incorporate four-sided architecture, and exterior accent
materials, detailing, and color palette, with a modern farmhouse design,
that conveys a sense of continuity throughout the development.
4. Partial view fencing, which may include solid columns up to 24 inches in width,
shall be utilized where walls are proposed adjacent to the open space and trail
to the west, as approved by Planning and Development Department.
5. Project entry/exit drives shall incorporate enhanced landscaping with a variety
of at least three plant materials, with a minimum landscape area of 250 square
feet, as approved by the Planning and Development Department.
6. All street improvements outside of Phoenix City limits along 27th Avenue shall
be reviewed and approved by Maricopa County.
Staff Report: Z-74-22-8
February 10, 2023
7. The developer shall construct a minimum 6-foot-wide detached sidewalk with a
minimum 10-foot-wide landscape strip located between the back of curb and
sidewalk along the west side of 27th Avenue, planted to the following
standards, and as approved by the Planning and Development Department and
Maricopa County Department of Transportation.
a. Minimum 2-inch caliper single-trunk, large canopy, drought-tolerant shade
trees, planted 20 feet on center or equivalent groupings, to provide a
minimum of 75% shade, at maturity. Shade calculations shall be based on
summer solstice at noon as shown on a shading exhibit.
b. Drought tolerant shrubs, accents, and vegetative groundcovers to provide a
minimum of 75% live coverage, at maturity.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department and Maricopa County Department of Transportation
on an alternative design solution consistent with a pedestrian environment.
8. The developer shall dedicate a minimum of 25 feet of right-of-way for the south
half of Ellis Street, as approved by the Planning and Development Department.
9. The developer shall dedicate a minimum of 50-feet of right-of-way for all local
public streets within the development, as approved by the Planning and
Development Department.
10. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, detached sidewalks, curb ramps,
streetlights, median islands, landscaping, and other incidentals, as per plans
approved by the Planning and Development Department. All improvements
shall comply with all ADA accessibility standards.
11. The property owner shall record documents that disclose the existence, and
operational characteristics of the City of Phoenix Sky Harbor International
Airport (PHX) to future owners or tenants of the property. The form and content
of such documents shall be according to the templates and instructions
provided which have been reviewed and approved by the City Attorney.
12. Prior to final site plan approval, the property owner shall record documents that
disclose to purchasers of property within the development(s) the existence and
operational characteristics of nearby existing ranchettes, animal privilege
private properties and rodeo private properties that may cause adverse noise,
odors, dust, and other externalities. The form and content of such documents
shall be reviewed and approved by the City Attorney. Additionally, the
disclosures shall be noted in the CC&Rs in a section titled “nuisances”.
Staff Report: Z-74-22-8
February 10, 2023
13. If determined necessary by the Phoenix Archaeology Office, the applicant shall
conduct Phase I data testing and submit an archaeological survey report of the
development area for review and approval by the City Archaeologist prior to
clearing and grubbing, landscape salvage, and/or grading approval.
14. If Phase I data testing is required, and if, upon review of the results from the
Phase I data testing, the City Archaeologist, in consultation with a qualified
archaeologist, determines such data recovery excavations are necessary, the
applicant shall conduct Phase II archaeological data recovery excavations.
15. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
16. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Maricopa County Recorder's Office and delivered to the City to be included in
the rezoning application file for record.
Writer
Adrian Zambrano
February 10, 2023
Team Leader
Racelle Escolar
Exhibits
Zoning Sketch Map
Aerial Sketch Map
Site Plan date stamped February 1, 2023 (1 page)
Preliminary Landscape Plan date stamped February 1, 2023 (1 page)
Elevations date stamped February 1, 2023 (2 pages)
Correspondence (2 pages)
FREMONT RD R1-8
MARICOPA Z-45-02
COUNTY
28TH LN 28TH AVE
ST
TON
MIN
S-1
R1-10 * Z-175-05
S-1
Z-16-15
R1-8 * S-1 * 26TH LN
29TH LN
POLLACK ST
Z-49-99 ANX 404
Z-125-07 R1-10
29TH DR
27TH AVE
ELLIS ST
DUNBAR DR
C-1*
Z-127-02
DONNER DR
S-1 * MARICOPA S-1
ANX 427
COUNTY ANX 515 S-1
Z-9-09 ANX 326
Z-175-04
BASELINE RD
C-3 *
C-2 C-2 *
29TH AVE
MARICOPA C-3 Z-139-06
ANX 326
Z-175-04 S-1 Z-121-03
ANX 326
COUNTY Z-175-04
S-1
I
BROADWAY RD
Z-74-22
SOUTHERN AVE
Miles BASELINE RD
0.05 0.025 0 0.05
LAVEEN VILLAGE 75TH AVE
DOBBINS RD
67TH AVE
ELLIOT RD
CITY COUNCIL DISTRICT: 8
59TH AVE
ESTRELLA DR
51ST AVE
27TH AVE
43RD AVE 35TH AVE
APPLICANT'S NAME: REQUESTED CHANGE:
Rodney Q. Jarvis of Earl & Curley, P.C.
S-1 ( 9.78 a.c.)
FROM:
APPLICATION NO. DATE:
12/01/2022
Z-74-22 REVISION DATES:
2/10/2023
GROSS AREA INCLUDING 1/2 STREET
AND ALLEY DEDICATION IS APPROX.
AERIAL PHOTO & ZONING MAP
QUARTER SEC. NO.
9.78 Acres QS 1-22 D-7 TO: R1-10 ( 9.78 a.c.)
MULTIPLES PERMITTED CONVENTIONAL OPTION * UNITS P.R.D. OPTION
S-1 9 N/A
R1-10 34 44
* Maximum Units Allowed with P.R.D. Bonus
Document Path: S:\Department Share\Information Systems\PL GIS\IS_Team\Core_Functions\Zoning\sketch_maps\2022\Z-74-22.mxd
FREMONT RD R1-8
MARICOPA Z-45-02
COUNTY
28TH LN 28TH AVE
ST
TON
MIN
S-1
R1-10 * Z-175-05
S-1
Z-16-15
R1-8 * S-1 * 26TH LN
29TH LN
POLLACK ST
Z-49-99 ANX 404
Z-125-07 R1-10
29TH DR
27TH AVE
ELLIS ST
DUNBAR DR
C-1*
Z-127-02
DONNER DR
S-1 * MARICOPA S-1
ANX 427
COUNTY ANX 515 S-1
Z-9-09 ANX 326
Z-175-04
BASELINE RD
C-3 *
C-2 C-2 *
29TH AVE
MARICOPA C-3 Z-139-06
ANX 326
Z-175-04 S-1 Z-121-03
ANX 326
COUNTY Z-175-04
S-1
Maricopa County Assessor's
I
BROADWAY RD
Z-74-22
SOUTHERN AVE
Miles BASELINE RD
0.05 0.025 0 0.05
LAVEEN VILLAGE 75TH AVE
DOBBINS RD
67TH AVE
ELLIOT RD
CITY COUNCIL DISTRICT: 8
59TH AVE
ESTRELLA DR
51ST AVE
27TH AVE
43RD AVE 35TH AVE
APPLICANT'S NAME: REQUESTED CHANGE:
Rodney Q. Jarvis of Earl & Curley, P.C.
S-1 ( 9.78 a.c.)
FROM:
APPLICATION NO. DATE:
12/01/2022
Z-74-22 REVISION DATES:
2/10/2023
GROSS AREA INCLUDING 1/2 STREET
AND ALLEY DEDICATION IS APPROX.
AERIAL PHOTO & ZONING MAP
QUARTER SEC. NO.
9.78 Acres QS 1-22 D-7 TO: R1-10 ( 9.78 a.c.)
MULTIPLES PERMITTED CONVENTIONAL OPTION * UNITS P.R.D. OPTION
S-1 9 N/A
R1-10 34 44
* Maximum Units Allowed with P.R.D. Bonus
Document Path: S:\Department Share\Information Systems\PL GIS\IS_Team\Core_Functions\Zoning\sketch_maps\2022\Z-74-22.mxd
From: Davey Matranga
To: Adrian G Zambrano
Subject: Fwd: Case Z-74-22-8; the 9.9 acre site approximately 340 feet of the NWC of 27th Ave
Date: Thursday, February 9, 2023 12:39:48 PM
I originally included you in the email but mistyped the email address.
---------- Forwarded message ---------
From: Davey Matranga
Date: Thu, Feb 9, 2023 at 12:35 PM
Subject: RE: Case Z-74-22-8; the 9.9 acre site approximately 340 feet of the NWC of 27th
Ave
To:
Cc: Eric Wisniewski
Hello,
Laveen Village HOA and its proximity residents are strongly opposed to the proposed site
plan of this development.
The proposed plan is intended to utilize the existing half street improvement of Ellis Street as
the only means of ingress/egress to the development. In order to access this development it
requires its residents to enter through the Laveen Village subdivision from Baseline Road
meandering to access its entry. This is unacceptable.
This only point of ingress/egress to the proposed subdivision creates an unnecessary increase
of traffic to the residents of our community. This increased traffic can create excess vehicle
noise along with safety issues for children in the area.
The Laveen Village residents pay association fees for maintenance of our community tot-lots
and 5+ miles of walking trails. The proposed development would give its residents
unrestricted access to our property without having to pay our HOA fees. Additionally, it
creates a potential insurance liability due to potential injury of its residents on our property.
Laveen Village HOA currently shares points of ingress/egress with two other adjacent
developments. We share one point with the Meridian Crossing Community at Ellis Street and
one point with the Southern Vistas Community at 34th Lane. The difference with these
communities is they are private gated communities with their main entry points from an
arterial roadway, 27th Avenue and 35th Avenue respectively. The shared points of
ingress/egress are simply secondary as required for gated community development.
We propose your site plan be redesigned in one of two ways:
1. Non-Gated Community - encompass 27th Avenue as the point of ingress/egress and do not
connect to Ellis Road
2 Gated Community - encompass 27th Avenue as the main point of ingress/egress and utilize
Ellis Road as the secondary point.
Respectfully,
Davey Matranga, President
Laveen Village HOA
ATTACHMENT C
Village Planning Committee Meeting Summary
Z-74-22-8
Date of VPC Meeting February 13, 2023
Request From S-1
Request To R1-10
Proposed Use Single-family residential
Location Approximately 340 feet north of the northwest corner of
27th Avenue and Baseline Road
VPC Recommendation Approval, per staff recommendation, with modifications
to Stipulation Nos. 1 and 3.
VPC Vote 7-0
VPC DISCUSSION:
Twelve members of the public registered to speak on this item. Six of the members
donated their time.
STAFF PRESENTATION:
Enrique Bojórquez, staff, provided an overview of the rezoning proposal, describing
the location of the request, the existing and proposed zoning districts and land use
designation. Mr. Bojórquez listed several policy plans and described how these are
furthered by this proposal. Mr. Bojórquez discussed the proposal, including the site
plan, elevations, landscape plan, and monument sign entry. Mr. Bojórquez stated that
staff did receive one letter of opposition regarding this request. Mr. Bojórquez provided
staff findings, followed by the staff recommendation of approval, and discussed the
stipulations as presented in the staff report for case Z-74-22-8.
APPLICANT PRESENTATION:
Francisco Badilla, representing the applicant, introduced himself and the proposed
project. Mr. Badilla described the site location and the proposed 16-lot subdivision. Mr.
Badilla stated that future homes will be sold in the low $1 million and envisioned to
include flood irrigation, plus an HOA. Mr. Badilla discussed the conceptual building
elevations, addressed community concerns raised at the neighborhood meeting and
described the proposed street cross-section. Mr. Badilla requested a recommendation
of approval on the case.
200 West Washington Street, 3rd Floor • Phoenix, Arizona 85003-1611 • (602) 262-6882
QUESTIONS FROM COMMITTEE:
Carlos Ortega asked for clarification on the site plan, specifically on the lots to the east
of the site.
JoAnne Jensen asked for clarification regarding the proposed access and why this is
not along 27th Avenue for 15 of the lots proposed.
PUBLIC COMMENTS:
Erin Hegedus is pleased to hear that the lots will be flood irrigated and wants to see
other similar development in the area. Ms. Hegedus would like to see other adjacent
properties incorporated into this development.
Lidia Dickinson is a property owner in the subject site now and will be a future
homeowner on this development. Ms. Dickinson stated that this is the type of
community where she wants to live in.
David Matranga stated that the adjacent HOA is not happy that the only street access
to this project is along Ellis Street. Mr. Matranga stated that the adjacent HOA has
worked in the past with other builders to gate the street access along their development
to avoid funneling vehicular traffic through their subdivision streets. Mr. Matranga is fine
with the proposed project but feels that this development should have acquired more
land to gain access to other adjacent streets and avoid through access via the adjacent
subdivision.
Dan Penton has concerns with the proposed access along Ellis Street but
acknowledges that this condition exists already in other parts of the Laveen Village. Mr.
Penton discussed the proximity of the project to Corona Ranch and feels that exposed
canals and ditches help keep the character of Laveen. Mr. Penton would like to see a
row of trees planted along the perimeter of this development to buffer the site and
create a unique enclave here. Mr. Penton would like to see what the adjacent streets
look like and if this subdivision will be gated. Mr. Penton stated that this development
will generate some traffic through the adjacent subdivision.
APPLICANT RESPONSE:
Mr. Badilla stated that the adjacent properties to the south are commercially zoned and
access is not feasible because those properties are under separate ownership. Mr.
Badilla stated that a 50-foot-wide street will be constructed in this development and the
proposed flood irrigation will have underground lines. Mr. Badilla stated that this
subdivision is proposed to use the conventional development option and will have a six-
foot-tall wall along the perimeter. Mr. Badilla discussed the proposed landscaping on the
site.
FLOOR/PUBLIC DISCUSSION CLOSED: COMMITTEE DISCUSSION:
Chair Abegg asked for clarification on Stipulation No. 3 regarding the review of building
elevations. Mr. Bojórquez responded that Stipulation No. 3 required the review and
comment of elevations and other plans by the Laveen Village Planning Committee,
while the Planning Hearing Officer (PHO) would administratively review the building
elevations.
200 West Washington Street, 3rd Floor • Phoenix, Arizona 85003-1611 • (602) 262-6882
Chair Abegg asked if the Street Transportation Department had responded to the
inquiry regarding the street access from this development to 27th Avenue. Mr.
Bojórquez responded that the Street Transportation Department is not opposed to
having the primary access for this development be located along 27th Avenue but was
informed that this did not appear feasible due to an existing home in the southeast
portion of the site and a new home permit on Lot 16 as shown in the proposed site plan.
Chair Abegg does not particularly like the access for this development along Ellis Road
but believes that traffic impacts would be minimal on the adjacent subdivision.
Dean Chiarelli is concerned with increasing the traffic along the adjacent subdivision
but would recommend having the same HOA as the adjacent subdivision to the east
manage this new subdivision. Chair Abegg agrees with Mr. Chiarelli.
Carlos Ortega asked if Lot 16 would be part of the HOA on this new subdivision. Mr.
Badilla responded that this lot would also be part of the HOA.
Chair Abegg asked for a motion on the case.
MOTION (Z-74-22-8):
Rebecca Perrera motioned to approve Z-74-22-8 per the staff recommendation with a
modification to Stipulation Nos. 1 and 3. Francisco Barraza seconded the motion.
Modified Stipulations:
1. The maximum density for the project shall not exceed two dwelling units
per acre 16 LOTS.
3. The developer shall present the THE conceptual building elevations,
landscape plan, wall plan, and signage for monument and entryway
SHALL BE REVIEWED AND APPROVED BY THE PLANNING HEARING
OFFICER THROUGH THE PUBLIC HEARING PROCESS, INCLUDING
REVIEW BY THE LAVEEN VILLAGE PLANNING COMMITTEE, FOR
STIPULATION MODIFICATION to the Laveen Village Planning Committee
for review and comment prior to preliminary site plan approval through the
Planning and Development Department. The conceptual elevations shall
be administratively approved by the Planning Hearing Officer prior to
preliminary site plan approval, with specific regard to the following
elements. THIS IS A LEGISLATIVE REVIEW FOR CONCEPTUAL
PURPOSES ONLY. SPECIFIC DEVELOPMENT STANDARDS AND
REQUIREMENTS MAY BE DETERMINED BY THE PLANNING HEARING
OFFICER AND THE PLANNING AND DEVELOPMENT DEPARTMENT.
a. The elevations shall incorporate four-sided architecture, and
exterior accent materials, detailing, and color palette, with a
modern farmhouse design, that conveys a sense of continuity
throughout the development.
200 West Washington Street, 3rd Floor • Phoenix, Arizona 85003-1611 • (602) 262-6882
VOTE (Z-74-22-8):
7-0; motion to recommend approval of Z-74-22-8 per the staff recommendation with
stipulation modifications, passes with Committee Members Barraza, Chiarelli, Jensen,
Ortega, Perrera, Hurd and Abegg in favor.
VPC RECOMMENDED STIPULATIONS:
1. The maximum density for the project shall not exceed 2 dwelling units per acre
16 LOTS.
2. A minimum 22-foot garage setback for front-loaded garages, measured from
the back of sidewalk, shall be provided for each home in the development, as
approved by the Planning and Development Department.
3. The developer shall present the conceptual building elevations, landscape plan,
wall plan, and signage for monument and entryway SHALL BE REVIEWED
AND APPROVED BY THE PLANNING HEARING OFFICER THROUGH THE
PUBLIC HEARING PROCESS, INCLUDING REVIEW BY THE LAVEEN
VILLAGE PLANNING COMMITTEE, FOR STIPULATION MODIFICATION to
the Laveen Village Planning Committee for review and comment prior to
preliminary site plan approval through the Planning and Development
Department. The conceptual elevations shall be administratively approved by
the Planning Hearing Officer prior to preliminary site plan approval, with specific
regard to the following elements. THIS IS A LEGISLATIVE REVIEW FOR
CONCEPTUAL PURPOSES ONLY. SPECIFIC DEVELOPMENT
STANDARDS AND REQUIREMENTS MAY BE DETERMINED BY THE
PLANNING HEARING OFFICER AND THE PLANNING AND
DEVELOPMENT DEPARTMENT.
a. The elevations shall incorporate four-sided architecture, and exterior accent
materials, detailing, and color palette, with a modern farmhouse design,
that conveys a sense of continuity throughout the development.
4. Partial view fencing, which may include solid columns up to 24 inches in width,
shall be utilized where walls are proposed adjacent to the open space and trail
to the west, as approved by Planning and Development Department.
5. Project entry/exit drives shall incorporate enhanced landscaping with a variety
of at least three plant materials, with a minimum landscape area of 250 square
feet, as approved by the Planning and Development Department.
6. All street improvements outside of Phoenix City limits along 27th Avenue shall
be reviewed and approved by Maricopa County.
7. The developer shall construct a minimum 6-foot-wide detached sidewalk with a
minimum 10-foot-wide landscape strip located between the back of curb and
sidewalk along the west side of 27th Avenue, planted to the following
standards, and as approved by the Planning and Development Department and
Maricopa County Department of Transportation.
200 West Washington Street, 3rd Floor • Phoenix, Arizona 85003-1611 • (602) 262-6882
a. Minimum 2-inch caliper single-trunk, large canopy, drought-tolerant shade
trees, planted 20 feet on center or equivalent groupings, to provide a
minimum of 75% shade, at maturity. Shade calculations shall be based on
summer solstice at noon as shown on a shading exhibit.
b. Drought tolerant shrubs, accents, and vegetative groundcovers to provide a
minimum of 75% live coverage, at maturity.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department and Maricopa County Department of Transportation
on an alternative design solution consistent with a pedestrian environment.
8. The developer shall dedicate a minimum of 25 feet of right-of-way for the south
half of Ellis Street, as approved by the Planning and Development Department.
9. The developer shall dedicate a minimum of 50-feet of right-of-way for all local
public streets within the development, as approved by the Planning and
Development Department.
10. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, detached sidewalks, curb ramps,
streetlights, median islands, landscaping, and other incidentals, as per plans
approved by the Planning and Development Department. All improvements
shall comply with all ADA accessibility standards.
11. The property owner shall record documents that disclose the existence, and
operational characteristics of the City of Phoenix Sky Harbor International
Airport (PHX) to future owners or tenants of the property. The form and content
of such documents shall be according to the templates and instructions
provided which have been reviewed and approved by the City Attorney.
12. Prior to final site plan approval, the property owner shall record documents that
disclose to purchasers of property within the development(s) the existence and
operational characteristics of nearby existing ranchettes, animal privilege
private properties and rodeo private properties that may cause adverse noise,
odors, dust, and other externalities. The form and content of such documents
shall be reviewed and approved by the City Attorney. Additionally, the
disclosures shall be noted in the CC&Rs in a section titled “nuisances”.
13. If determined necessary by the Phoenix Archaeology Office, the applicant shall
conduct Phase I data testing and submit an archaeological survey report of the
development area for review and approval by the City Archaeologist prior to
clearing and grubbing, landscape salvage, and/or grading approval.
14. If Phase I data testing is required, and if, upon review of the results from the
Phase I data testing, the City Archaeologist, in consultation with a qualified
archaeologist, determines such data recovery excavations are necessary, the
applicant shall conduct Phase II archaeological data recovery excavations.
200 West Washington Street, 3rd Floor • Phoenix, Arizona 85003-1611 • (602) 262-6882
15. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33-
foot radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
16. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with the
Maricopa County Recorder's Office and delivered to the City to be included in
the rezoning application file for record.
200 West Washington Street, 3rd Floor • Phoenix, Arizona 85003-1611 • (602) 262-6882
ATTACHMENT D
REPORT OF PLANNING COMMISSION ACTION
March 2, 2023
ITEM NO: 9
DISTRICT NO.: 8
SUBJECT:
Application #: Z-74-22-8
Location: Approximately 340 feet north of the northwest corner of 27th Avenue and
Baseline Road
From: S-1
To: R1-10
Acreage: 9.78
Proposal: Single-family residential
Applicant: Francisco Badilla
Owner: Hilario Casillas
Representative: Francisco Badilla
ACTIONS:
Staff Recommendation: Approval, subject to stipulations.
Village Planning Committee (VPC) Recommendation:
Laveen 2/13/2023 Approval, per the staff recommendation with modifications. Vote: 7-0.
Planning Commission Recommendation: Approval, per the Laveen Village Planning Committee
recommendation, with a modification.
Motion Discussion: N/A
Motion details: Commissioner Boyd made a MOTION to approve Z-74-22-8, per the Laveen
Village Planning Committee recommendation with a modification to Stipulation No. 1 to allow 17
lots.
Maker: Boyd
Second: Jaramillo
Vote: 5-2 (Perez, Howard)
Absent: Simon and Gaynor
Opposition Present: Yes
Findings:
1. The proposal is compatible with the surrounding land uses and zoning to the north, west
and east.
2. The proposal will redevelop an underutilized property and provide a high quality single-
family residential development which will help alleviate the housing shortage in Phoenix.
3. The stipulated landscaping and planting standards are above the required minimum
standards and will make the proposal compatible with the neighboring area.
Stipulations:
1. The maximum density for the project shall not exceed 2 dwelling units per acre 16 17
LOTS.
2. A minimum 22-foot garage setback for front-loaded garages, measured from the back
of sidewalk, shall be provided for each home in the development, as approved by the
Planning and Development Department.
3. The developer shall present THE conceptual building elevations, landscape plan, wall
plan, and signage for monument and entryway SHALL BE REVIEWED AND
APPROVED BY THE PLANNING HEARING OFFICER THROUGH THE PUBLIC
HEARING PROCESS, INCLUDING REVIEW BY THE LAVEEN VILLAGE PLANNING
COMMITTEE, FOR STIPULATION MODIFICATION to the Laveen Village Planning
Committee for review and comment prior to preliminary site plan approval through the
Planning and Development Department. The conceptual elevations shall be
administratively approved by the Planning Hearing Officer prior to preliminary site plan
approval, with specific regard to the following elements. THIS IS A LEGISLATIVE
REVIEW FOR CONCEPTUAL PURPOSES ONLY. SPECIFIC DEVELOPMENT
STANDARDS AND REQUIREMENTS MAY BE DETERMINED BY THE PLANNING
HEARING OFFICER AND THE PLANNING AND DEVELOPMENT DEPARTMENT.
a. The elevations shall incorporate four-sided architecture, and exterior accent
materials, detailing, and color palette, with a modern farmhouse design, that
conveys a sense of continuity throughout the development.
4. Partial view fencing, which may include solid columns up to 24 inches in width, shall be
utilized where walls are proposed adjacent to the open space and trail to the west, as
approved by Planning and Development Department.
5. Project entry/exit drives shall incorporate enhanced landscaping with a variety of at
least three plant materials, with a minimum landscape area of 250 square feet, as
approved by the Planning and Development Department.
6. All street improvements outside of Phoenix City limits along 27th Avenue shall be
reviewed and approved by Maricopa County.
7. The developer shall construct a minimum 6-foot-wide detached sidewalk with a
minimum 10-foot-wide landscape strip located between the back of curb and sidewalk
along the west side of 27th Avenue, planted to the following standards, and as
approved by the Planning and Development Department and Maricopa County
Department of Transportation.
a. Minimum 2-inch caliper single-trunk, large canopy, drought-tolerant shade trees,
planted 20 feet on center or equivalent groupings, to provide a minimum of 75%
shade, at maturity. Shade calculations shall be based on summer solstice at
noon as shown on a shading exhibit.
b. Drought tolerant shrubs, accents, and vegetative groundcovers to provide a
minimum of 75% live coverage, at maturity.
Where utility conflicts exist, the developer shall work with the Planning and
Development Department and Maricopa County Department of Transportation on an
alternative design solution consistent with a pedestrian environment.
8. The developer shall dedicate a minimum of 25 feet of right-of-way for the south half of
Ellis Street, as approved by the Planning and Development Department.
9. The developer shall dedicate a minimum of 50-feet of right-of-way for all local public
streets within the development, as approved by the Planning and Development
Department.
10. The developer shall construct all streets within and adjacent to the development with
paving, curb, gutter, detached sidewalks, curb ramps, streetlights, median islands,
landscaping, and other incidentals, as per plans approved by the Planning and
Development Department. All improvements shall comply with all ADA accessibility
standards.
11. The property owner shall record documents that disclose the existence, and operational
characteristics of the City of Phoenix Sky Harbor International Airport (PHX) to future
owners or tenants of the property. The form and content of such documents shall be
according to the templates and instructions provided which have been reviewed and
approved by the City Attorney.
12. Prior to final site plan approval, the property owner shall record documents that disclose
to purchasers of property within the development(s) the existence and operational
characteristics of nearby existing ranchettes, animal privilege private properties and
rodeo private properties that may cause adverse noise, odors, dust, and other
externalities. The form and content of such documents shall be reviewed and approved
by the City Attorney. Additionally, the disclosures shall be noted in the CC&Rs in a
section titled “nuisances”.
13. If determined necessary by the Phoenix Archaeology Office, the applicant shall conduct
Phase I data testing and submit an archaeological survey report of the development
area for review and approval by the City Archaeologist prior to clearing and grubbing,
landscape salvage, and/or grading approval.
14. If Phase I data testing is required, and if, upon review of the results from the Phase I
data testing, the City Archaeologist, in consultation with a qualified archaeologist,
determines such data recovery excavations are necessary, the applicant shall conduct
Phase II archaeological data recovery excavations.
15. In the event archaeological materials are encountered during construction, the
developer shall immediately cease all ground-disturbing activities within a 33- foot
radius of the discovery, notify the City Archaeologist, and allow time for the
Archaeology Office to properly assess the materials.
16. Prior to preliminary site plan approval, the landowner shall execute a Proposition 207
waiver of claims form. The waiver shall be recorded with the Maricopa County
Recorder's Office and delivered to the City to be included in the rezoning application file
for record.
This publication can be made available in alternate format upon request. Please contact Angie
Holdsworth at (602) 329-5065, TTY use 7-1-1.
ATTACHMENT E
From: Davey Matranga
To: Nayeli Sanchez Luna; Adrian G Zambrano; PDD Laveen VPC; fbadilla1@hotmail.com
Cc: Eric Wisniewski; Elizabeth Franco; Melissa Crawford
Subject: RE: RE: Case Z-74-22-8; the 9.9 acre site approximately 340 feet of the NWC of 27th Ave
Date: Wednesday, February 15, 2023 11:10:24 AM
Hello,
On February 9, I submitted an email expressing the concerns of Laveen Village HOA and its
proximity residents about the proposed development. I also attended and spoke at the Laveen
Village Planning Committee held Monday, February 13, 2023. We appreciate that our
concerns were part of the discussion.
We are supportive of various new developments in the community; however, we are fully
opposed to this development for one reason, which is its primary access at Ellis Street. We
maintain our points noted in the prior email and spoken at the meeting. This primary access
point creates other issues as well and could be self-destructive to the goals stated by the
applicant/developer at the recent meeting.
The first and main issue is the main access at Ellis Street. The applicant/developer stated at the
meeting there is no other possible access either to 27th Avenue or Baseline Road. The problem
is self-inflicted by the site plan. Lot 16 on the proposed site plan is completely independent
from the unity of Lots 1-15. As noted in the meeting, Lot 16 has a current open permit (Permit
# CSL 22034663) for a single family residence. This lot is the sole reason that prevents the
development from having access to 27th Avenue and it should be eliminated from the plan to
allow the development to have main access from 27th Avenue.
The applicant/developer stated the homes would be of high quality materials and anticipated a
market value point near $1,000,000. The problem here is to achieve this value level, the
subdivision needs to have identity to attract that buyer market. This is the self-destructive
portion.
As planned, a buyer would have to navigate 6 turns from Baseline Rd at 29th Drive or 7 turns
from Baseline Road at 31st Avenue through the Laveen Village community to get to the entry
at Ellis Street. There would be no visible entry monument from Baseline Road indicating the
community is even there. Laveen Village HOA governing documents do not allow for signage
on the common areas and the HOA are not likely to grant any variance for this subdivision.
There are no apparent amenities offered other than common areas. In total, these are not
typically features expected in the market for a buyer at this price level.
We strongly recommend that Lot 16 is removed to allow main access from 27th Avenue. This
provides the ability to have identity with monument signage, a tree lined entry and even the
ability to be privately gated. As a proposed gated development, we would welcome Ellis Street
as the secondary emergency access.
Again, this is a simple solution to simply re-design a proposed site plan for a property that
already has frontage access to 27th Ave.
Respectfully submitted,
Davey Matranga, President
Laveen Village HOA
From: Kristy Alldredge
To: Remigio Cordero; Heather E Mitchell; Donald J Gerkin; Council District 8 PCC; Nathan D Webb; Adrian G
Zambrano; Racelle Escolar; Steve Ramirez
Subject: Case # Z-74-22-8 New development on NW corner of 27th Ave and Baseline
Date: Monday, March 13, 2023 3:56:07 PM
Dear Council,
I am writing to express my strong opposition to Z-74-22-8, the proposed rezoning at the NW
corner of 27th and Baseline in Phoenix. As a longtime resident of the neighborhood and nearly
all, if not all residents, in the Laveen Village neighborhood are completely opposed to the new
development that will cause traffic and safety issues, create even more problems with schools
that are already over-capacity, and potentially lower the property values of the existing
community. On my street, there are many children at play and walk to school in the
mornings/afternoons. Without additional access for an entrance/exit to S 27th Ave or directly to
W Baseline, the increased traffic and noise into our neighborhood will cause needless danger to
their safety. In addition to the increased traffic, I am concerned that all of the extra traffic coming
down our quiet street will decrease our home and property values and cause unnecessary
damage to our road.
In the time we have resided on this street, we have not had any issue with traffic. It was a major
factor in why we bought our home where we did, off of a main street and in a cul-de-sac like
street, so that we could feel comfortable about letting our children play and ride their bicycles out
front in a safe and quiet environment. If the proposed neighborhood is built with the current
rezoning, then the entire community will lose that feeling of safety. Also, we pay HOA fees for the
use of parks and walking trails within the community. What prevents the individuals from the
proposed development from using our amenities.
I urge you to disapprove the proposed rezoning, and from recent meetings and
discussions with my neighbors, I know my opinions are shared by many who may have not
managed to attend meetings or write letters and emails.
Please contact me directly if you have any questions
Best regards,
Kristy Alldredge
(480) 309-9548
From: Adrian G Zambrano
To: Adrian G Zambrano
Subject: 2023-03-13 - Opposition - Becky Walters
Date: Monday, March 13, 2023 5:13:56 PM
From: Becky Walters
Sent: Friday, March 10, 2023 10:42 AM
To: Heather E Mitchell
PCC
Subject: Case # Z-74-22-8 New development on NW corner of 27th ave and Baseline
To whom it may concern,
As a resident of the neighborhood, I am strongly opposed about the new development that is proposed
1000 feet from my home. My street is home to many children, I feel that the increased volume of traffic
will pose an unnecessary danger to their safety. In addition to the increased traffic, I am concerned that
the noise and increased traffic will turn our quiet street into a main street thusly decreasing our home and
property values.
I have lived in my neighborhood for over 13 years, in that time we have had no issues with traffic and
thusly why we bought our home off of a main street to raise our children in a safe and quiet environment.
If the proposed neighborhood is built with the current rezoning, then we, as a community will lose
everything that we have worked for, for our families and children.
As someone who cares deeply about the well-being of our homes and community, I urge you to reject this
proposed rezoning as a current layout without additional excess to traffic regulated to S 27th Ave or
directly to W Baseline Rd.
The negative impacts of this development on our neighborhood will not only devastate our community but
will also alter the way our children will be able to grow and play, as well as risk their safety and well-
being. This proposed development would be a grave mistake if allowed to move forward. The safety of
our community and well-being of the residents must be a priority, The negative impact our community and
residents far outweigh any potential benefits. Every aspect of what this development will do MUST
be considered and analyzed to the fullest.
Please contact me directly if you have any questions
Becky Walters
602-405-8384.
From: Adrian G Zambrano
To: Adrian G Zambrano
Subject: 2023-05-01 - Concerns - Mary Carroll
Date: Thursday, May 11, 2023 11:41:03 AM
From: no-reply@phoenix.gov
Sent: Monday, May 1, 2023 2:26 PM
To: Council District 8 PCC
Subject: emdist8 - Form Submission
FROM : Mary Carroll
SUBJECT : R1-10 zoning change adjacent to our neighborhood, Z-74-22-8
MESSAGE : Dear Councilwoman Washington,
We're thrilled that you were elected to our district 8 city council. We know you'll do great
things for our city.
I'm writing today because of a rezoning issue adjacent to our neighborhood, Laveen Village. It
is rezoning application
Z-74-22-8. The owner of the property has almost 10 acres that he wants to build homes on. He
also wants to use W. Ellis
Street as the only way in and out for the new home owners. W. Ellis Street accesses to our
neighborhood. He does not presently use this street as his homes are located on S. 27th Ave.
and his property has no road to Ellis Street.
He is building a new home on 27th Ave. where the entrance and exit to the new subdivision
would be. The original plan he submitted showed 27th Ave. as the main entrance and exit for
the new subdivision.
Our neighborhood's traffic would definitely become heavier as W. Ellis Street would be the
only entrance and exit. Very close to Ellis Street we have a neighborhood park with a large
open grass field, playground equipment for the children, picnic table with ramada cover, and
charcoal grill. There's also a walking trail that goes from Baseline Rd. to Ellis St. to the park
and beyond. We pay HOA fees each month which pays for the upkeep of that park, play
equipment, the walking trail, trees, plants, gravel, etc.
The new subdivision has no plans for a park with play equipment or a dog park. The residents
of that subdivision would be using ours.
There needs to be another roadway that serves as that subdivision's main entrance and exit out
to 27th Ave. or Baseline Rd. There needs to be a fence with a gate at Ellis Street. There needs
to be a parcel set aside for a park with play equipment and dog needs in the new subdivision.
We understand there is a housing shortage in our valley. The owner of this property must work
with his neighboring community so that all are happy. I'm urging you to consider this rezoning
issue with concern.
I believe this rezoning application will be continued to the June 14, 2023 City Council Formal
Meeting. Please feel free to email me or phone me 602 323 1747. Thank you.
Sincerely,
Mary Carroll
Email : mcarroll8@q.com
AREA : 602
PHONE : 3231747
ADDRESS : 7304 S 29th Ln
CITY : Phoenix
STATE : AZ
ZIP : 85041
Submission ID: 3cd26652bf7b4fffa7fc7331079ceab7
Form Submission On : 5/1/2023 2:26:05 PM
Referer: https://phoenix.gov/district8/contact-district-8
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