For Approval or Correction, the Minutes of the Formal Meeting on Nov. 4, 2020

Summary
This item transmits the minutes of the Formal Meeting of Nov. 4, 2020, for review,
correction and/or approval by the City Council.

The minutes are available for review in the City Clerk Department, 200 W. Washington
St., 15th Floor.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 13



Report

Summary
This item transmits recommendations from the Mayor and Council for appointment or
reappointment to City Boards and Commissions.

Responsible Department
This item is submitted by the Mayor's Office.




Page 14
ATTACHMENT A




To: City Council Date: January 25, 2023
From: Mayor Kate Gallego

Subject: BOARDS AND COMMISSIONS – APPOINTEES

The purpose of this memo is to provide recommendations for appointments to the
following Boards and Commissions:

Ahwatukee Foothills Village Planning Committee

Councilman Sal DiCiccio recommends the following for reappointment:

Scott Crouch
Mr. Crouch is serving his fifth term to expire November 19, 2024.

Spencer Elliott
Mr. Elliott is serving his fifth term to expire November 19, 2024.

Andrew Gasparro
Mr. Gasparro is serving his fifth term to expire November 19, 2024.

Mike Maloney
Mr. Maloney is serving his fifth term to expire November 19, 2024.

Peter Meier
Mr. Meier is serving his fifth term to expire November 19, 2024.

Elena Pritchette
Ms. Pritchette is serving her third term to expire November 19, 2024.

Mike Schiller
Mr. Schiller is serving his fifth term to expire November 19, 2024.

Jerry Youhanaie
Mr. Youhanaie is serving his eighth term to expire November 19, 2024.




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Camelback East Village Planning Committee

Councilman Sal DiCiccio recommends the following for reappointment:

Jerryd Bayless
Mr. Bayless is serving his second term to expire November 19, 2024.

Ronda Beckerleg Thraen
Ms. Beckerleg Thraen is serving her seventh term to expire November 19, 2024.

William Fischbach
Mr. Fischbach is serving his fifth term to expire November 19, 2024.

George Garcia
Mr. Garcia is serving his third term to expire November 19, 2024.

Lee Miller
Mr. Miller is serving his fifth term to expire November 19, 2024.

Tom O’Malley
Mr. O’Malley is serving his fifth term to expire November 19, 2024.

Barry Paceley
Mr. Paceley is serving his sixth term to expire November 19, 2024.

Dan Rush
Mr. Rush is serving his second term to expire November 19, 2023.

Danny Sharaby
Mr. Sharaby is serving his fifth term to expire November 19, 2024.

Human Services Commission

I recommend the following for appointment as Vice Chair:

Meka Allen
Ms. Allen will serve as Vice Chair and will fulfill a partial term to expire June 30, 2023.

Judicial Selection Advisory Board




Page 16
I recommend the following for reappointment:

Geoffrey Fish
Judge Fish is serving his first full term to expire November 19, 2025.

Dawn Walton
Judge Walton is serving her second term to expire November 19, 2025.

Library Advisory Board

I recommend the following for reappointment:

Abraham James
Mr. James is serving his fourth term to expire August 31, 2025.

Adam McAnally
Mr. McAnally is serving his second term to expire October 2, 2025.

North Mountain Village Planning Committee

Councilwoman Debra Stark recommends the following for reappointment:

Nadine Alauria
Ms. Alauria is serving her second term to expire November 19, 2023.

Stephanie Fogelson
Ms. Fogelson is serving her first full term to expire November 19, 2023.

Joshua Matthews
Mr. Matthews is serving his fourth term to expire November 19, 2024.

Massimo Sommacampagna
Mr. Sommacampagna is serving his second term to expire November 19, 2024.

Marcia Veidmark
Ms. Veidmark is serving her sixth term to expire November 19, 2024.

Paradise Valley Village Planning Committee

Councilwoman Debra Stark recommends the following for reappointment:

Toby Gerst
Mr. Gerst is serving his fifth term to expire November 19, 2024.




Page 17
Jennifer Hall
Ms. Hall is serving her sixth term to expire November 19, 2024.

Marc Soronson
Mr. Soronson is serving his first full term to expire November 19, 2024.

Phoenix Business Workforce Development Board

I recommend the following for appointment:

Juvenal Lopez
Mr. Lopez is the Chief Development Officer at Phoenix Union High School District. He
represents Community-Based Organizations for a term to expire June 30, 2025.

South Mountain Village Planning Committee

Councilman Sal DiCiccio recommends the following for reappointment:

Kay Shepard
Ms. Shepard is serving her third term to expire November 19, 2024.




Page 18



Report

Liquor License - Hornbill Sushi & Asian Fusion

Request for a liquor license. Arizona State License Application 218088.

Summary

Applicant
Jeffrey Miller, Agent

License Type
Series 12 - Restaurant

Location
1618 E. Bell Road, Ste. 101-103
Zoning Classification: C-2
Council District: 3

This request is for a new liquor license for a restaurant. This location was not
previously licensed for liquor sales and does not have an interim permit.

The 60-day limit for processing this application is Jan. 29, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.


Page 19


Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“We train all of our employees in responsible liquor service. We also conduct regular
audits to ensure they comply.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“We would like the ability to offer our patrons of legal drinking age, a drink with their
meal if they choose to have one.”

Staff Recommendation
Staff recommends approval of this application.

Attachments
Liquor License Data - Hornbill Sushi & Asian Fusion
Liquor License Map - Hornbill Sushi & Asian Fusion

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 20
Liquor License Data: HORNBILL SUSHI & ASIAN FUSION
Liquor License

Description Series 1 Mile 1/2 Mile

Bar 6 2 0

Beer and Wine Bar 7 3 2

Liquor Store 9 2 2

Beer and Wine Store 10 6 3

Restaurant 12 10 4



Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 55.88 95.03 105.73

Violent Crimes 10.65 13.32 14.33

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 51 80

Total Violations 90 150




Page 21
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1036062 854 90 % 13 % 4%

1036063 2174 78 % 13 % 25 %

1036111 1396 66 % 14 % 3%

6190002 1340 91 % 0% 9%

6192001 1053 20 % 23 % 17 %

6192003 2370 48 % 17 % 12 %

6193001 1220 87 % 12 % 14 %

6194001 1068 54 % 32 % 9%

6194002 1484 18 % 18 % 8%

6194003 1151 79 % 9% 31 %

Average 61 % 13 % 19 %




Page 22
Liquor License Map: HORNBILL SUSHI & ASIAN FUSION
1618 E BELL RD




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Report

Liquor License - North Mountain Brewing Company

Request for a liquor license. Arizona State License Application 218093.

Summary

Applicant
Candy Frogozo, Agent

License Type
Series 12 - Restaurant

Location
522 E. Dunlap Ave.
Zoning Classification: C-3
Council District: 3

This request is for a new liquor license for a restaurant. This location is currently
licensed for liquor sales. This location requires a Use Permit to allow outdoor dining
and outdoor alcohol consumption as an accessory use to a restaurant.

The 60-day limit for processing this application is Jan. 27, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the


Page 24

State of Arizona. This information is listed below and includes liquor license violations
on file with the AZ Department of Liquor Licenses and Control and, for locations within
the boundaries of Phoenix, the number of aggregate calls for police service within the
last 12 months for the address listed.

North Mountain Brewing (Series 3)
522 E. Dunlap Ave., Phoenix
Calls for police service: 16
Liquor license violations: On March 20, 2020, a fine of $250.00 was paid for producing
less than 5,000 gallons of beer in a calendar year.

North Mountain Brewing (Series 7)
522 E. Dunlap Ave., Phoenix
Calls for police service: 16
Liquor license violations: None

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I have been a nurse-RN- and restaurant/Brewing Manger - so I can share my skills in
assessing drunk people and under age drinking. I can educate the public about the
danger of over drinking and serving minors.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Our patrons and new customers would like to have margarita or pina colada or some
whiskey and we would like to honor our customers wishes. There is a strong request to
have cocktails at our brewery.”

Staff Recommendation
Staff recommends approval of this application noting the applicant must resolve any
pending City of Phoenix building and zoning requirements, and be in compliance with
the City of Phoenix Code and Ordinances.




Page 25

Attachments
Liquor License Data - North Mountain Brewing Company
Liquor License Map - North Mountain Brewing Company

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 26
Liquor License Data: NORTH MOUNTAIN BREWING
COMPANY
Liquor License

Description Series 1 Mile 1/2 Mile

Microbrewery 3 1 1

Bar 6 4 1

Beer and Wine Bar 7 2 1

Liquor Store 9 5 5

Beer and Wine Store 10 11 5

Restaurant 12 9 7

Club 14 2 1



Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 55.88 120.35 237.89

Violent Crimes 10.65 26.45 68.25

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 51 141

Total Violations 90 302




Page 27
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1046001 1767 43 % 21 % 27 %

1046002 1676 20 % 20 % 39 %

1046003 1165 68 % 20 % 35 %

1047011 1012 13 % 34 % 21 %

1047022 1519 49 % 28 % 42 %

1047023 1024 60 % 3% 1%

1052003 1140 66 % 15 % 17 %

1053002 1704 34 % 25 % 42 %

Average 61 % 13 % 19 %




Page 28
Liquor License Map: NORTH MOUNTAIN BREWING COMPANY
522 E DUNLAP AVE




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Report

Liquor License - Mariscos La Phoenikera

Request for a liquor license. Arizona State License Application 218331.

Summary

Applicant
Gabriel Noguez Lopez

License Type
Series 12 - Restaurant

Location
2915 N. 43rd Ave.
Zoning Classification: C-2
Council District: 4

This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and may currently operate with an interim permit.

The 60-day limit for processing this application is Jan. 28, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
This information is listed below and includes liquor license violations on file with the AZ
Department of Liquor Licenses and Control and, for locations within the boundaries of


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Phoenix, the number of aggregate calls for police service within the last 12 months for
the address listed.

Tacos Y Mariscos La Phoenikera (Series 12)
7537 W. Thomas Road J10 J11 S3 S4 S5 S6, Phoenix
Calls for police service: 13
Liquor license violations: None

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“I have managed restaurants with and with out a liquor license for over 20 years.
During the course of my employment, I have been trained and attended classes
regaeding the liquor laws of the State of Arizona.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“A liquor license at our restaurant will allow us to provide a safe and family oriented
restaurant where families can eat together in a pleasant envornment. We wish to
provide alcholic beverages to our clients as a compliment with their meal.”

Staff Recommendation
Staff recommends approval of this application.

Attachments
Liquor License Data - Mariscos La Phoenikera
Liquor License Map - Mariscos La Phoenikera

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 31
Liquor License Data: MARISCOS LA PHOENIKERA
Liquor License

Description Series 1 Mile 1/2 Mile

Bar 6 4 1

Beer and Wine Bar 7 3 1

Liquor Store 9 4 2

Beer and Wine Store 10 12 4

Restaurant 12 9 4


Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 57.02 173.06 222.29

Violent Crimes 10.91 42.86 64.86

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 51 154

Total Violations 90 264




Page 32
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1100012 1781 69 % 8% 14 %

1100022 2566 44 % 6% 47 %

1101001 1919 16 % 15 % 58 %

1101003 2592 65 % 0% 27 %

1101004 1252 80 % 7% 41 %

1122011 2386 70 % 3% 37 %

1122023 1804 32 % 11 % 32 %

1123023 1472 59 % 12 % 59 %

1123024 1570 0% 17 % 74 %

1123025 1699 66 % 7% 12 %

Average 61 % 13 % 19 %




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Liquor License Map: MARISCOS LA PHOENIKERA
2915 N 43RD AVE




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Report

Liquor License - Special Event - Madison District Educational Foundation, Inc.

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Margaret Dodd

Location
5601 N. 16th St.
Council District: 6

Function
Ballet Performance

Date(s) - Time(s) / Expected Attendance
February 9, 2023 - 6 p.m. to 10 p.m. / 904 attendees
February 10, 2023 - 6:30 p.m. to 10:30 p.m. / 904 attendees
February 11, 2023 - 1 p.m. to 10:30 p.m. / 904 attendees
February 12, 2023 - Noon to 8:30 p.m. / 904 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




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Report

Liquor License - Special Event - Roosevelt Row Community Development
Corporation

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Adan Madrigal

Location
918 N. 2nd St.
Council District: 7

Function
Tostitos Event

Date(s) - Time(s) / Expected Attendance
Feb. 8, 2023 - 11 a.m. to 9 p.m. / 75 attendees
Feb. 9, 2023 - 11 a.m. to 9 p.m. / 750 attendees
Feb. 10, 2023 - 11 a.m. to 9 p.m. / 750 attendees
Feb. 11, 2023 - 11 a.m. to 9 p.m. / 750 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




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Report

Liquor License - Harumi Sushi & Bar

Request for a liquor license. Arizona State License Application 216493.

Summary

Applicant
Jessica Kim, Agent

License Type
Series 12 - Restaurant

Location
101 N. 1st Ave., Ste. 150 A/B and 120
Zoning Classification: DTC-Business Core
Council District: 7

This request is for a new liquor license for a restaurant. This location was previously
licensed for liquor sales and does not have an interim permit. This business is
currently being remodeled with plans to open in April 2023.

The 60-day limit for processing this application is Jan. 29, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
The ownership of this business has an interest in other active liquor license(s) in the


Page 37

State of Arizona. This information is listed below and includes liquor license violations
on file with the AZ Department of Liquor Licenses and Control and, for locations within
the boundaries of Phoenix, the number of aggregate calls for police service within the
last 12 months for the address listed.

Harumi Sushi & Sake (Series 12)
24681 N. Lake Pleasant Parkway, #101, Peoria
Calls for police service: N/A - not in Phoenix
Liquor license violations: None

Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“Since 2013, I have opened and operated 6 successful restaurants w/ zero issues to
date.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“Harumi Sushi is a staple destination Japanese restaurant in downtown phx and our
customers and new customers will appreciate our continued presence since 2013.”

Staff Recommendation
Staff recommends approval of this application.

Attachments
Liquor License Data - Harumi Sushi & Bar
Liquor License Map - Harumi Sushi & Bar

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 38
Liquor License Data: HARUMI SUSHI & BAR
Liquor License

Description Series 1 Mile 1/2 Mile

Microbrewery 3 4 1

Wholesaler 4 1 0

Government 5 7 4

Bar 6 45 30

Beer and Wine Bar 7 14 6

Liquor Store 9 2 2

Beer and Wine Store 10 15 2

Hotel 11 6 5

Restaurant 12 99 47

Club 14 3 0


Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 55.88 194.21 272.18

Violent Crimes 10.65 58.49 70.80

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 51 41

Total Violations 89 98




Page 39
Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1129002 815 37 % 22 % 24 %

1129003 1372 4% 18 % 40 %

1131001 1015 7% 8% 28 %

1131002 1242 3% 7% 33 %

1141001 2299 16 % 37 % 44 %

1142001 1321 36 % 22 % 50 %

1143011 1389 22 % 15 % 57 %

Average 61 % 13 % 19 %




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Liquor License Map: HARUMI SUSHI & BAR
101 N 1ST AVE




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Report

Liquor License - Special Event - Ballet Arizona

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Natalie Salvione

Location
2835 E. Washington St.
Council District: 8

Function
Fashion Show

Date(s) - Time(s) / Expected Attendance
March 11, 2023 - 2 p.m. to 5 p.m. / 350 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




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Report

Liquor License - Special Event - Italian Association

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Francesco Guzzo

Location
115 N. 6th St.
Council District: 8

Function
Cultural Event

Date(s) - Time(s) / Expected Attendance
March 4, 2023 - 11 a.m. to 10:30 p.m. / 5,000 attendees
March 5, 2023 - 11 a.m. to 6 p.m. / 5,000 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




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Report

Liquor License - Special Event - Saint Sava Serbian Orthodox Church

Request for a Series 15 - Special Event liquor license for the temporary sale of all
liquors.

Summary

Applicant
Mila Baich

Location
4436 E. McKinley St.
Council District: 8

Function
Concert

Date(s) - Time(s) / Expected Attendance
Feb. 17, 2023 - 6 p.m. to 10:30 p.m. / 150 attendees
Feb. 18, 2023 - 6 p.m. to 11:30 p.m. / 150 attendees
Feb. 19, 2023 - Noon to 4 p.m. / 100 attendees

Staff Recommendation
Staff recommends approval of this application.

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




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Report

Liquor License - The Crystals at Sky Harbor Food Hall

Request for a liquor license. Arizona State License Application 218189.

Summary

Applicant
Jeffrey Miller, Agent

License Type
Series 12 - Restaurant

Location
3400 E. Sky Harbor Blvd., T4, S1 Concourse F1
Zoning Classification: A-1
Council District: 8

This request is for a new liquor license for a restaurant. This location was not
previously licensed for liquor sales and does not have an interim permit.

The 60-day limit for processing this application is Jan. 31, 2023.

Pursuant to A.R.S. 4-203, a spirituous liquor license shall be issued only after
satisfactory showing of the capability, qualifications and reliability of the applicant and
that the public convenience and the best interest of the community will be substantially
served by the issuance. If an application is filed for the issuance of a license for a
location, that on the date the application is filed has a valid license of the same series
issued at that location, there shall be a rebuttable presumption that the public
convenience and best interest of the community at that location was established at the
time the location was previously licensed. The presumption shall not apply once the
licensed location has not been in use for more than 180 days.

Other Active Liquor License Interest in Arizona
This applicant does not hold an interest in any other active liquor license in the State of
Arizona.


Page 45


Public Opinion
No protest or support letters were received within the 20-day public comment period.

Applicant’s Statement
The applicant submitted the following statement in support of this application. Spelling,
grammar and punctuation in the statement are shown exactly as written by the
applicant on the City Questionnaire.

I have the capability, reliability and qualifications to hold a liquor license because:
“We train all of our employees in responsible liquor service. We also conduct regular
audits to ensure they comply.”

The public convenience requires and the best interest of the community will be
substantially served by the issuance of the liquor license because:
“We would like the ability to offer our patrons of legal drinking age, a drink with their
meal if they choose to have one."

Staff Recommendation
Staff recommends approval of this application.

Attachments
Liquor License Data - The Crystals at Sky Harbor Food Hall
Liquor License Map - The Crystals at Sky Harbor Food Hall

Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the City Clerk
Department.




Page 46
Liquor License Data: THE CRYSTALS AT SKY HARBOR
FOOD HALL
Liquor License

Description Series 1 Mile 1/2 Mile

Bar 6 3 0

Beer and Wine Bar 7 1 1

Conveyance 8 10 6

Beer and Wine Store 10 2 0

Restaurant 12 20 7

Club 14 4 3


Crime Data

Description Average * 1 Mile Average ** 1/2 Mile Average***

Property Crimes 55.88 48.27 81.10

Violent Crimes 10.65 2.14 1.48

*Citywide average per square mile **Average per square mile within 1 mile radius ***Average per square mile within ½ mile radius



Property Violation Data

Description Average 1/2 Mile Average

Parcels w/Violations 51 0

Total Violations 90



Census 2010 Data 1/2 Mile Radius

BlockGroup 2010 Population Owner Occupied Residential Vacancy Persons in Poverty

1138021 0 0% 0% 0%

Average 61 % 13 % 19 %




Page 47
Liquor License Map: THE CRYSTALS AT SKY HARBOR FOOD HALL
3400 E SKY HARBOR BLVD




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PAYMENT ORDINANCE (Ordinance S-49321) (Items 13-25)
Ordinance S-49321 is a request to authorize the City Controller to
disburse funds, up to amounts indicated below, for the purpose of
paying vendors, contractors, claimants and others, and providing
additional payment authority under certain existing city contracts. This
section also requests continuing payment authority, up to amounts
indicated below, for the following contracts, contract extensions and/or
bids awarded. As indicated below, some items below require payment
pursuant to Phoenix City Code section 42-13.

13 Stone Finish, LLC
For $27,000 in payment authority for a one-time service with Stone Finish,
LLC, to refurbish the 10-year-old terrazzo art floor at the East Economy
Lot Sky Train platform at Phoenix Sky Harbor International Airport for the
Aviation Department. The refurbishment will include grinding down the
terrazzo, a thorough cleaning, and an application of new slip resistant
sealer for more than 16,000 square feet of floor to ensure pedestrian
safety as the City prepares for hosting Super Bowl LVII events in
February 2023.

14 Various Taxi Cab Companies for Passenger
Transportation
For $95,000 in payment authority for Phoenix Sky Harbor International
Airport (PHX) sponsored Voucher Program with the three current
contracted Taxi Companies, AAA Cab Service, Inc., Mayflower Cab
Company, LLC and VIP Taxi, LLC. The Voucher Program is to be initiated
during an emergency activation of PHX's contingency plan in the event of
a Sky Train interruption or outage. The Taxi Companies will provide
available resources to assist passenger transportation between Sky Train
boundaries. A pre-paid ride voucher will be offered only to passengers
who need to be transported between on-airport location boundaries during
a Sky Train service interruption.


Page 49


15 Pride Group, LLC
For $90,000 in payment authority for one-time services to provide event
equipment rental services specifically in the categories of
carpeting/flooring and linens to support the Super Bowl LVII in February
2023 and other community and special events hosted by the Aviation
Department at Phoenix Sky Harbor International Airport. The Aviation
Department established a Qualified Vendor List (QVL) as a result of the
Request for Qualification (RFQu) process to satisfy any and all event
equipment needs for Aviation Department and the operational needs for
Super Bowl LVII. The vendor will provide necessary equipment such as
carpet, tablecloths, chair covers, backdrops, materials, labor and
transportation as required.

16 Perkinson Reprographics Inc. doing business as PRI
Graphics & Signs
For $70,000 in payment authority for a new citywide contract, entered on
or about Feb. 1, 2023, for a five-year term to provide various reprographic
services. Reprographic services are necessary to reproduce documents
that are outside of the City's capabilities. These services include items
such as printing and copying of building and construction documents,
blueprint copying, plotting services, laminating oversize prints, dry
mounting and other related miscellaneous items and services as required.

17 Life Technologies Corporation
For $71,548.42 in payment authority to purchase a one-year service
agreement for various DNA analysis instruments for the Police
Department's Laboratory Services Bureau (LSB). The Forensic DNA
Section of the LSB requires a service agreement for two 3,500xL Genetic
Analyzers and three 7,500 Real-Time PCR Systems. These instruments
are utilized to conduct DNA analyses on biological evidence and have
been authorized for use with laboratory reagents to meet national
standards. Annual services are required for these instruments to maintain
compliance with federal standards for DNA casework laboratories.
Funding is available in the Police Department's budget.

18 Advance Terrazzo Company
For $26,000 in payment authority to purchase specialty art services for


Page 50

the Office of Arts and Culture. Funds will be used to repair the underpass
terrazzo floor at Camelback Road. The Camelback underpass, completed
in 2007, provides a safe pedestrian link beneath Camelback Road
between Biltmore Fashion Park and the Esplanade. The terrazzo floor
needs crack repairs and resurfacing due to wear and tear of high
pedestrian traffic. It requires the application of a clear resin coating to
enhance long-term durability. Advance Terrazzo was the original
fabrication contractor for this terrazzo floor, and has the technical
knowledge and expertise of the original contractor.

19 Christy Signs
For an additional $16,000 in payment authority to purchase specialty art
services for the Office of Arts and Culture. The funds will be used to
fabricate and install new lexan faces with blue vinyl for all four sides of 10
individual canopies of the Melrose Curve Outdoor Public Art Gallery
between 7th and Glenrosa avenues. This is an additional scope of work of
the Council-approved payment ordinance on July 1, 2022. Christy Signs is
the qualified local vendor that originally fabricated the existing outdoor
display cases and other elements.

20 Arizona Science Center
For $204,000 in additional payment authority for Contract 127032 for the
annual reimbursement of utilities for the Parks and Recreation
Department. The contract agreement states the City will reimburse the
Arizona Science Center for 50 percent of utility payments each year. The
agreement allows the Arizona Science Center to maintain and operate on
behalf of the City of Phoenix, providing science education to visitors.
Science education provided to Phoenix residents and visitors increases
the knowledge and understanding of science for youth and adults alike.

21 Arizona State University
For $78,000 in payment authority for Contract 119092 for the annual
operating and maintenance fees for the Downtown Phoenix Civic Space
A.E. England Building, which is paid to Arizona Board of Regents on
behalf of Arizona State University, for the Parks and Recreation
Department.




Page 51


22 Bureau of Reclamation
For $55,000 in payment authority for the annual administrative fee for the
Parks and Recreation Department for the U.S. Bureau of Reclamation's
administrative costs associated with the agreement for the land use of the
1,200-acre Reach 11 Sports Complex Recreation Area.

23 Maricopa County Community College District Rio
Salado
For $50,000 in payment authority for the use of the Maricopa County Rio
Salado Community College Police Academy testing services for the
Phoenix Police Department. The funds will ensure that recruits are
awarded college credits for their classroom training, testing, and grading
through the Rio Salado Community College. Once the recruits become
Police Officers, they will be awarded college credits. The Phoenix
Regional Police Academy provides training to recruits for the Phoenix
Police Department and the Arizona Department of Public Safety.

24 Maricopa County Air Quality and Environmental
Regulations
For $222,450 in annual payment authority for various mandated regulatory
fees and permits for the Public Works Department. The Public Works
Department manages fuel sites, citywide fleet and facilities, open and
closed landfills, transfer stations, solid waste collections, and other
mandated entities that require various permits and fees to maintain
compliance with Maricopa County air quality and environmental health
regulations. The permits that Public Works maintains include Refuse
Hauler, Authority to Operate, Title V, Non-Title V, Recycle Variance,
permitted fuel burning equipment and permitted fuel dispensing.

25 Western Systems, Inc.
For $85,090.65 in payment authority to Western Systems, Inc., to repair
approximately 65 traffic signal controllers (M-60 controllers) for the Street
Transportation Department. The M-60 controllers are crucial to maintain
signalized intersections for portions of light rail transit system.




Page 52



Report

Acceptance of an Assignment of Right-of-Way for Drainage Channel Purposes
from the Arizona State Land Department (Ordinance S-49322)

Request for the City Council to accept an assignment of right-of-way from the Arizona
State Land Department for drainage channel purposes. Further request the City
Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize
inclusion in the documents pertaining to this transaction of indemnification and
assumption of liability provisions that otherwise would be prohibited by Phoenix City
Code 42-18, as the Arizona State Land Department's documents include such
provisions.

Summary
Mayo Clinic Arizona (Mayo) acquired approximately 129.91 acres of perpetual right-of-
way from the Arizona State Land Department (ASLD), north of Loop 101 and west of
N. Scottsdale Road, for construction, operation, and maintenance of a drainage
channel. Mayo is required to assign and transfer all title and interest of the right-of-way
to the City in accordance with ASLD right-of-way number 16-121599. There is no
financial impact to the City of Phoenix as all fees associated with this transaction were
paid by Mayo.

Location
North of Loop 101 and west of N. Scottsdale Road.
Council District: 2

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, and the Street
Transportation and Finance departments.




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Report

Acceptance of Easements for Drainage, Water and Sewer Purposes (Ordinance
S-49343)

Request for the City Council to accept easements for drainage, water and sewer
purposes; further ordering the ordinance recorded.

Summary
Accepting the property interest below meets the Planning and Development
Department's Single Instrument Dedication Process requirement prior to releasing any
permits to applicants.

Easement (a)
Applicant: SimonCRE Buddy III, LLC, its successor and assigns
Purpose: Water
Location: 3233 W. Peoria Ave.
File: FN 220086
Council District: 1

Easement (b)
Applicant: TC Park Aldea Phase 2 Venture LLC, its successor and assigns
Purpose: Drainage
Location: 5700 N. 101st Ave.
File: FN 210118
Council District: 5

Easement (c)
Applicant: Maricopa County Community College District, its successor and assigns
Purpose: Water and Sewer
Location: South 59th and West Southern avenues
File: FN 220098
Council District: 7

Easement (d)
Applicant: Rexco S202, LLC, its successor and assigns
Purpose: Water and Sewer


Page 54

Location: 6111 S. 60th Ave.
File: FN 220098
Council District: 7

Easement (e)
Applicant: Westcore Bravo Central Logistics, LLC, its successor and assigns
Purpose: Water
Location: 111 E. Buckeye Road
File: FN 220081
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development and Finance departments.




Page 55



Report

Acceptance and Dedication of Easements and a Deed for Roadway, Public Utility
and Sidewalk Purposes (Ordinance S-49346)

Request for the City Council to accept and dedicate easements and a deed for
roadway, public utility and sidewalk purposes; further ordering the ordinance recorded.

Summary
Accepting the property interests below meets the Planning and Development
Department's Single Instrument Dedication Process requirement prior to releasing any
permits to applicants.

Easement (a)
Applicant: F & S Management II, LLC, its successor and assigns
Purpose: Public Utility
Location: 9045 W. Indian School Road
File: FN 220104
Council District: 5

Deed (b)
Applicant: Richmond American Homes of Arizona, Inc., its successor and assigns
Purpose: Roadway
Location: 5885 S. 99th Ave.
File: FN 220079
Council District: 7

Easement (c)
Applicant: Cobblestone Phoenix Propco, LLC, its successor and assigns
Purpose: Sidewalk
Location: 2675 S. 67th Ave.
File: FN 220092
Council District: 7

Easement (d)
Applicant: LVC Holdings, LLC, its successor and assigns
Purpose: Public Utility


Page 56

Location: 4305 W. Baseline Road
File: FN 220078
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development and Finance departments.




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Report

Authorization to Terminate Easement for Slope Purposes along Sonoran Desert
Drive between Interstate 17 and North Valley Parkway (Ordinance S-49364)

Request to authorize the City Manager, or his designee, to terminate an easement for
slope purposes along Sonoran Desert Drive between Interstate 17 and North Valley
Parkway. The termination of the easement will be recorded via separate instrument.

Summary
A permanent easement for slope purposes was conveyed at no cost to the City of
Phoenix on May 31, 2013, Maricopa County recording number 2013-0500513, for
construction of the Sonoran Desert Drive bridge and roadway improvements. The
property encumbered by this easement was unimproved at the time of conveyance. As
part of the Sonoran Desert Drive Development, a slope stability evaluation was
completed determining that the easement is no longer needed based on the proposed
improvements by a commercial development project adjacent to Sonoran Desert
Drive.

Location
Along the north side of Sonoran Desert Drive, approximately 2,000 feet west of North
Valley Parkway.
Council District: 2

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street
Transportation and Finance departments.




Page 58



Report

Custodial Services - IFB 19-076 - Amendment (Ordinance S-49324)

Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 149368 with Janco FS 2 dba Velociti Services to modify the scope of work to
provide services at Police Department facilities and allow additional expenditures.
Further request to authorize the City Controller to disburse all funds related to this
item. The additional expenditures will not exceed $1,077,478.

Summary
This contract will provide custodial services for general cleaning at Police Department
facilities. The contract will include labor, supervision, if necessary, cleaning supplies,
materials, equipment, tools, and other accessories required to perform complete
custodial services. The additional funds will allow for services at Police facilities
recently added to the contract.

Contract Term
The contract term remains unchanged, ending on April 30, 2024.

Financial Impact
Upon approval of $1,077,478 in additional funds, the revised total value of the contract
will not exceed $8,507,418. Funds are available in the Police Department's budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
· Custodial Services 149368 Ordinance S-45406 on Feb. 20, 2019.
· Custodial Services 149368 Ordinance S-47806 on July 1, 2021.
· Custodial Services 149368 Ordinance S-48761 on June 15, 2022.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.




Page 59



Report

Request to Acquire Real Property in Assisting the Unsheltered Population
Citywide (Ordinance S-49325)

Request to authorize the City Manager, or his designee, to take all acts necessary
to acquire the necessary real property rights of vacant and/or improved real
property within the Phoenix corporation limits for shelter or shelter related needs in
response to City Council approved Strategies to Address Homelessness Plan, and
to assist the unsheltered population in an amount not to exceed $15 million in the
aggregate. Further request to authorize the City Controller to disburse all funds
related to this item.

Summary
In support of the City Council approved Strategies to Address Homelessness Plan,
the Finance Department, on behalf of the Office of Homeless Solutions, is seeking
authorization to acquire real property rights within the City to support the needs of
the unsheltered population and to reduce the current burden on the central City and
the area surrounding the Human Services Campus. There is also a need to identify
space for citywide storage of abandoned property.

An ideal property will encompass 30,000 to 40,000 square-feet, be equipped with
HVAC and/or related infrastructure, and provide: a commercial kitchen; shower and
restroom facilities; sleeping quarters; and storage needs. This acquisition authority
is requested so the Finance Department, Real Estate Division, may act quickly as
properties identified on the open market are deemed suitable by the Office of
Homeless Solutions. The contract price will be based on the market value for the
property rights to be acquired, as supported by an appraisal, and approved by the
Real Estate Division, with additional terms and conditions acceptable to the City.
This authority would enable staff to conduct preliminary due diligence and thereby
expedite potential acquisitions.

Financial Impact
Funding, not to exceed a total of $15 million in the aggregate, is available through
American Rescue Plan Act (ARPA) funds in addition to funding sources that may be
identified by the Office of Homeless Solutions with no impact to the General Fund.


Page 60


Concurrence/Previous Council Action
· On June 7, 2022, the City Council approved the ARPA Second Tranche Strategic
Plan allocating $26.5 million for Homelessness Projects.
· On Oct. 27, 2020, the Strategies to Address Homelessness Plan was approved
by the City Council.

Location
Within the Phoenix corporation limits in areas suitable and zoned for a shelter or
shelter related use and/or a storage program.

Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Office of
Homeless Solutions, Human Services and Finance departments.




Page 61



Report

Electric and Gas Carts Preventive Maintenance, Repair Services and Parts - IFB
18-073 - Amendment (Ordinance S-49335)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 146674 with Electric Vehicle Company to extend the contract term. Further
request to authorize the City Controller to disburse all funds related to this item. No
additional funds are needed, request to continue using Ordinance S-44199.

Summary
This contract will provide preventive maintenance, repair services, and parts for
electric and gas carts. The City uses electric and gas carts for hauling, transportation,
and/or delivering of items to and within large City facilities.

The extension is needed to maintain the operational needs of various departments
until a new procurement process can be completed.

Contract Term
Upon approval the contract will be extended through Jan. 31, 2024.

Financial Impact
The aggregate value of the contract will not exceed $1,005,000 and no additional
funds are needed.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Electric and Gas Carts Preventive Maintenance, Repair Services and Parts, Contract
146674 (Ordinance S-44199) on Jan. 10, 2018.

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.




Page 62



Report

Comprehensive Health Platform and Wellness Portal Contract - COOP 23-010 -
Request for Award (Ordinance S-49341)

Request to authorize the City Manager, or his designee, to enter into a contract with
Virgin Pulse, Inc. to provide a comprehensive health platform and wellness portal for
the Human Resources Department. Further request an exception to the indemnity and
assumption of liability provisions of Phoenix City Code section 42-18. Further request
to authorize the City Controller to disburse all funds related to this item. The total value
of the contract will not exceed $1,260,000. There is no financial impact to the City's
General Fund. Funding is available through the City's wellness credits allocated from
the City's medical carriers' contracts.

Summary
This contract will provide the Human Resources Department with a comprehensive
health and wellness program to assist in improving the overall health and wellbeing of
City employees. The vendor will offer voluntary benefits to all eligible employees which
includes health assessments, lifestyle management, health programs, individualized
rewards, incentive programs, web-based resources, health challenges, and health
management and coaching. The vendor has contracts with several public-sector
employers in the local region and has the capability to handle a large employer, such
as the City of Phoenix.

This item has been reviewed and approved by the Information Technology Services
Department.

Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Determination Memo based on the following reason:
Special Circumstances Alternative Competition. The State of Arizona's cooperative
contract best aligns with the Human Resources Department's need for a
comprehensive health and wellness program.

Contract Term
The contract will begin on or about March 1, 2023, for a five-year term with no options
to extend.


Page 63


Financial Impact
The aggregate contract value for will not exceed $1,260,000 for the five-year
aggregate term. There is no financial impact to the City's General Fund as funding is
available through the City's wellness general fund credits allocated to the City from our
medical carriers' contracts.

Funding is available in the Human Resources Department's budget.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources
Department.




Page 64



Report

Pavement Marking Tape - IFB 19-069 - Amendment (Ordinance S-49350)

Request to authorize the City Manager, or his designee to allow additional
expenditures under Contract 149121 with 3M Company for the purchase of pavement
marking tape for the Street Transportation Department. Further request to authorize
the City Controller to disburse all funds related to this item. The additional
expenditures will not exceed $184,133.

Summary
This contract will provide retro-reflective, preformed, and patterned pavement marking
tape for the Signing and Striping Section of the Street Transportation Department.
Pavement marking tape activities include lane lines, preformed words and symbols,
and edge lines used for safely guiding the traveling public within the right-of-way and in
compliance with the Manual on Uniform Traffic Control Devices.

Additional funds are needed to procure items to support Street Transportation
Department projects, including Transportation 2050 supported efforts.

Contract Term
The contract term remains unchanged, ending on Jan. 9, 2024.

Financial Impact
Upon approval of $184,133 in additional funds, the revised value of the contract will
not exceed $934,133. Funds are available in the Street Transportation Department’s
budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
· Pavement Marking Tape, Contract 149121 (Ordinance S-45289) on Jan. 9, 2019.

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street
Transportation Department.




Page 65



Report

Plumbing Services, including Rooter and Drain Cleaning - IFB 18-123 -
Amendment (Ordinance S-49359)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 146660 with Above All Plumbing Services, Inc., to extend contract term.
Further request to authorize the City Controller to disburse all funds related to this
item. The additional expenditures will not exceed $1,050,000.

Summary
This contract will provide all standard labor, materials, supplies, equipment, permits,
tools, vehicles, transportation and security fees necessary for plumbing repairs and/or
service for various privately- and publicly-owned City properties or facilities on an as-
needed basis. The extension is needed to provide time for a new solicitation process
to be completed.

Contract Term
Upon approval the contract will be extended through Jan. 31, 2024.

Financial Impact
Upon approval of $1,050,000 in additional funds, the revised aggregate value of the
contract will not exceed $6,750,000. Funds are available in the various department
budgets.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Plumbing Services, including Rooter and Drain Cleaning 146660 (Ordinance S-
44185) on Jan. 10, 2018;
• Plumbing Services, including Rooter and Drain Cleaning 146660 (Ordinance S-
47345) on Mar. 3, 2021;

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.




Page 66



Report

Barricade and Warning Device Rental/Set-up - IFB 17-178 - Amendment
(Ordinance S-49360)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 146592 with Trafficade Services, Inc. to extend contract term. Further request
to authorize the City Controller to disburse all funds related to this item. No additional
funds are needed as the request also includes to continue using Ordinance S-44138.

Summary
This contract will provide rental, supply and servicing of barricades, warning devices
and lights, signs, flag-type high-level warning devices, cones, arrow panels, dynamic
message signs, sand bags, and other related items and services related to traffic
control due to emergencies, construction or special events. The extension is
necessary to allow for the completion of a new procurement process.

Contract Term
Upon approval the contract will be extended through Jan. 31, 2024.

Financial Impact
The aggregate value of the contract will not exceed $15,000,000 and no additional
funds are needed.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Barricade and Warning Device Rental/Set-up 146592 (Ordinance S-44138) on Dec.
13, 2017;

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.




Page 67



Report

Information Technology Equipment, Software and Services - RFA 15-210/GS35F-
158CA - Amendment (Ordinance S-49378)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 141224 with Impression Technology to add additional funds and extend
contract term. Further request to authorize the City Controller to disburse all funds
related to this item. The additional expenditures will not exceed $52,000.

Summary
This contract will provide the continued use of the Impression Technology imaging and
data-capture system that is used to import and attach documentation in the Tax and
License Information System called Tax Mantra. Tax Mantra is used by the Finance
Department to research historical taxpayer information and is also used by the City
Clerk Department for regulatory licensing. This software is the only way documentation
can be added to taxpayer or regulatory records. Additional time is needed to allow for
the procurement of a new contract and additional funds will allow for continuation of
this crucial service without lapse.

Contract Term
Upon approval the contract will be extended through Jan. 28, 2025.

Financial Impact
Upon approval of $52,000 in additional funds, the revised aggregate value of the
contract will not exceed $357,000. Funds are available in the Finance Department’s
budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Information Technology Equipment, Software and Services Contract 141224
(Ordinance S-41901) on July 1, 2015 and (Ordinance S-46195) on Dec. 4, 2019.

Location
Physical address. 251 W. Washington St., Phoenix, Ariz. 85003
Council District: 7



Page 68

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.




Page 69



Report

Professional Services for IT Project Management and Business Analysis
Support - Amendment (Ordinance S-49376)

Request to authorize the City Manager, or his designee, to execute amendment(s) to
contract(s) with CE Wilson Consulting, LLC, Contract 144530; Envision, LLC, Contract
144528; IntraEdge, Inc., Contract 144532; KollaSoft, Inc., Contract 144531; and Scott
Business Group, LLC, Contract 144533 to extend the contract term and allow
additional expenditures for professional Information Technology (IT) project
management and business analysis services for the Information Technology Services
Department (ITS) and in support of various departments. Remaining funds previously
authorized by the City Council will be applied to the extended contract term. Further
request to authorize the City Controller to disburse all funds related to this item. The
additional expenditures will not exceed $3,340,000.

Summary
These contracts provide project managers and business analysts to augment staff in
support of critical IT projects. This model provides flexibility and allows the City to
select project managers and business analysts with the skill set and experience
specific to the IT project being undertaken. The number of citywide IT projects vary
overtime and staff in these roles are needed to ensure that projects meet the
necessary business requirements, project scope, and are completed on time.

Recently, the ability to utilize these contracts has allowed ITS to support and avoid
disruption to critical projects and initiatives. Projects currently underway or upcoming
include the citywide time and labor system project, the implementation of a new
constituent management system, the data center relocation project for the Police and
Municipal Court departments, the disaster recovery as a service project, and an asset
management system project for Public Works. The additional contract term and
funding will also allow the City to support existing engagements without delays or loss
of project knowledge.

ITS will be conducting a procurement process to solicit firms to enter into new
contracts for IT project professional support. This extension will allow time for that
procurement process to be conducted.



Page 70

Contract Term
Upon approval the contract will be extended through Jan. 31, 2024.

Financial Impact
Upon approval of $3,340,000 in additional funds, the revised aggregate value of the
contract will not exceed $13 million. Funds are available in various departments'
budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Authorizing initial contracts and expenditures, Ordinance S-43212 on Feb. 1, 2017.
• Authorizing additional expenditures, Ordinance S-47817 on July 1, 2021.
• Authorizing additional contract terms and expenditures, Ordinance S-48293 on Jan.
26, 2022.

Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information
Technology Services Department.




Page 71



Report

Transfer of Retirement Funds to Arizona State Retirement System (Ordinance S-
49344)

Request to authorize the City Manager, or his designee, to transfer retirement funds for
Dory Ludwig in the amount of $88,070.99 to the Arizona State Retirement System.
Further request to authorize the City Controller to disburse the funds.

Summary
Pursuant to Arizona Revised Statutes, sections 38-730 and 38-922, retirement service
credits for former members of the City of Phoenix Employees’ Retirement System
(COPERS) may be transferred to the Arizona State Retirement System upon approval
by the City Council. The following former City of Phoenix employee has requested
transfer of the balance of their credited service:

Ludwig, Dory: $88,070.99

Concurrence/Previous Council Action
This item was approved by the COPERS Board at the Jan. 5, 2023 meeting.

Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Retirement
Office.




Page 72



Report

Transfer of Retirement Funds to Arizona State Retirement System (Ordinance S-
49365)

Request to authorize the City Manager, or his designee, to transfer retirement funds for
Jeffrey Frost in the amount of $5,731.65 to the Arizona State Retirement System.
Further request to authorize the City Controller to disburse the funds.

Summary
Pursuant to Arizona Revised Statutes, sections 38-730 and 38-922, retirement service
credits for former members of the City of Phoenix Employees’ Retirement System
(COPERS) may be transferred to the Arizona State Retirement System upon approval
by the City Council. The following former City of Phoenix employee has requested
transfer of the balance of their credited service:

Frost, Jeffrey: $5,731.65

Concurrence/Previous Council Action
This item was approved by the COPERS Board at the Jan. 5, 2023 meeting.

Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Retirement
Office.




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Report

(CONTINUED FROM DEC. 14, 2022) - Enter Into an IGA with the Cities of
Avondale, Buckeye, Goodyear, Mesa, and Tempe, Maricopa County, Gila River
Indian Community, Salt-River Pima Indian Community, Salt River Project
Agricultural Improvement and Power District, MAG and Arizona Board of
Regents for the Rio Reimagined Urban Waters Ambassador (Ordinance S-49265)

Request to authorize the City Manager, or his designee, to enter into an
intergovernmental agreement with the City of Avondale, City of Buckeye, City of
Goodyear, City of Mesa, City of Tempe, Maricopa County, Gila River Indian
Community, Salt-River Pima Indian Community, Salt River Project Agricultural
Improvement and Power District, Maricopa Association of Governments and the
Arizona Board of Regents for and on behalf of Arizona State University for the creation
of an Urban Waters Ambassador, a full-time regional leader who will be tasked with
identifying federal funding and technical assistance to support and actualize local
community projects and priorities related to the Rio Reimagined - Rio Salado Urban
Waters Federal Partnership Project. Further request to authorize the City Controller to
disburse all funds related to this item. Additionally request to authorize the City
Manager, or his designee, to enter into Intergovernmental Agreements (IGAs) as
necessary and appropriate to coordinate efforts and funding related to this project.

Summary
On Sept. 1, 2020, the United States Environmental Protection Agency designated
Arizona's Rio Reimagined - Rio Salado as the 20th Urban Waters Federal Partnership
Project. With this designation, federal, local and tribal partners work collaboratively to
improve surface water quality and achieve economic, environment, health, wellness
and recreation goals for the benefit of community residents, all while protecting the
river ecosystem as a valued natural and cultural asset. The Rio Reimagined - Rio
Salado project spans 58 miles of the Lower Salt and Gila Rivers, including six cities
and two Native American communities. The Urban Waters Ambassador is a new full-
time regional leader position who be will tasked with identifying federal funding and
technical assistance to support and actualize local community projects and priorities.
As part of the designation, the Urban Waters Ambassador will act as the regional
representative for Rio Reimagined - Rio Salado and will oversee the collaborations
with federal agencies and stakeholders in connection with the designation.



Page 74

The Maricopa Association of Governments (MAG) will hire and house the Urban
Waters Ambassador, providing in-kind office support and fiscal services.
Representatives from all funders will sit on an Advisory Council to help draft annual
work plan/scope for the Ambassador. The individual occupying the position will be
engaged by MAG as an independent contractor and will report to a MAG-designed
staff person.

Contract Term
The agreement will begin on or about Jan. 1, 2023 for a term of four years. Thereafter,
the agreement may be renewed and updated, subject to available funding support and
mutual written agreement of the parties for an additional two-year term.

Financial Impact
The total value of the City's share of the agreement is $15,000 per year, for four years,
for an aggregate value of $60,000. MAG will serve as a fiscal agent to receive and
process total compensation funding, as well as federal or other funding sources in
support of the Ambassador as needed or recommended by the Rio Advisory Board.
Funding is available from the City Manager's Office budget.

Location
This project spans 58 miles between 19th and 83rd Avenues, which includes the Loop
202 South Mountain Freeway.
Council Districts: 7, 8 and Out of City

Responsible Department
This item is submitted by City Manager Jeffrey Barton, Deputy City Manager Karen
Peters, and the Office of Government Relations.




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Report

Authorization to Enter Into Contract With Solari, Inc. (Ordinance S-49349)

Request to authorize the City Manager, or his designee, to enter into an agreement
with Solari, Inc. to provide data management, support, and assistance related to
information contained within the Homeless Management Information System. The total
value of the contract will not exceed $50,000. Further request to authorize the City
Controller to disburse all funds related to this item. Funding is available from the City’s
allocation of the Emergency Solutions Grant.

Summary
Solari will provide data management, support, and assistance related to information
contained within the Homeless Management Information System (HMIS). HMIS was
developed to support homeless providers and partner with agencies in their missions
by supplying tools to meet the reporting requirements for their projects. HMIS provides
information to the U.S. Department of Housing and Urban Development (HUD), local
nonprofits, state-level policy makers, federal partners, and other advocates in the
mission to end homelessness. HUD requires all projects utilizing Emergency Solutions
Grant (ESG) funds to utilize the HMIS. Solari is the only HMIS contractor in the region.

Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Determination Memo based on the following reason: Sole
Source. The Office of Homeless Solutions identified this contract as a sole source
determination, as Solari is the only Homeless Management Information System
provider for the contractor in the region.

Contract Term
The term of the contract will begin on or about Jan. 25, 2023, and end on June 30,
2024, with four one-year options to extend, which may be exercised by the City
Manager or his designee.

Financial Impact
The total value of the contract will not exceed $50,000. Funding is available from ESG.
There is no impact to the General Fund.



Page 76

Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.




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Report

Authorization to Amend Contract with Community Bridges, Inc, for Rapid
Rehousing (Ordinance S-49351)

Request authorization for the City Manager, or his designee, to amend Contract
147511 with Community Bridges, Inc. (CBI) to add $243,737 in Emergency Solutions
Grant (ESG) funds for a new contract amount totaling $555,219. The contractor
provides rapid rehousing for individuals moving from homelessness to permanent
housing. Further request authorization for the City Controller to disburse all funds
related to this item for the life of the contract. Funds are available from ESG. There is
no impact to the General Fund.

Summary
CBI provides rapid rehousing activities including housing stabilization services and
short- and medium-term rental assistance. Persons enrolled in a housing program are
engaged with preliminary stabilization services while they participate in activities
necessary to obtain appropriate housing. The goal is to increase the rate of
engagement leading to housing and to help individuals exit the program without further
rental assistance.

Contract Term
The term of the contract, as previously extended, is from July 1, 2018, to June 30,
2023.

Financial Impact
The new contract amount will not exceed $555,219 for the term of the contract. Funds
are available from ESG. There is no impact to the General Fund.

Concurrence/Previous Council Action
· On May 2, 2018, the City Council approved the initial contract for CBI with
Ordinance S-44540.
· On May 15, 2019, the City Council approved exercising the extension options for
CBI with Ordinance S-45647.
· On Nov. 4, 2020, the City Council authorized a contract extension for CBI through
June 30, 2022, with Ordinance S-47035.



Page 78

· On Feb. 16, 2022, the City Council authorized a contract extension for CBI through
June 30, 2023, with Ordinance S-48335.
· On Sept. 21, 2022, the City Council authorized additional funding for CBI with
Ordinance S-48997.

Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.




Page 79



Report

Emergency Shelter/Heat Related Respite Operator and Supportive Services
Qualified Vendor List (Ordinance S-49352)

Request authorization for the City Manager, or his designee, to award and enter into
contracts, when specific opportunities are available, with responsive offerors to the
Request for Qualifications (RFQu) for Emergency Shelter/Heat Related Respite
Operator and Supportive Services Qualified Vendor List. Further request authorization
for the City Controller to disburse funds in an amount not to exceed $10,000,000 for
the life of the Qualified Vendor List (QVL). Funding is available from a combination of
the American Rescue Plan Act, Emergency Solutions and Community Development
Block Grants from the U.S. Department of Housing and Urban Development, and the
Human Services Department (HSD) General Fund operating budget.

Summary
The City of Phoenix Office of Homeless Solutions (OHS) provides support and
services for persons experiencing homelessness and is committed to ending
homelessness through a comprehensive, regional approach to housing and services.
With the dramatic rise of unsheltered individuals experiencing homelessness during
and after the COVID-19 pandemic, the OHS is allocating additional resources to serve
this population and focus on housing and services for those most vulnerable. Qualified
vendors from this procurement could be awarded future contracts for specific projects
when opportunities become available. Examples of contracts that could be awarded
include city-owned projects in need of temporary emergency shelter/heat related
respite operators and/or supportive services to individuals or families experiencing
homelessness.

Procurement Information
RFQu-22-HSD-69 was conducted in accordance with City of Phoenix Administrative
Regulation 3.10. HSD received a total of 13 offers on Nov. 8, 2022, and all offers were
determined to be responsive and responsible to the solicitation requirements.

The Procurement Officer evaluated all offers for Pass/Fail criterion on the following
minimum qualifications:




Page 80

Scope of Work 1: Emergency Shelter/Heat Related Respite Operator
· At least three years' experience operating an emergency shelter or heat-related
respite facility.
· At least three years’ experience in case conferencing clients to end their
homelessness.
· Evidence that direct service staff are trained in CPR, First Aid, Crisis Prevention,
Trauma Informed Care and Motivational Interviewing.

Scope of Work 2: Supportive Services
· At least three years' experience providing supportive services to people
experiencing homelessness.
· Evidence of experience and participation in the local Continuum of Care.
· Evidence of three years’ experience in the Homeless Management Information
System.
· Evidence that direct service staff are trained in CPR, First Aid, Crisis Prevention,
Trauma Informed Care and Motivational Interviewing.

The following offerors met all solicitation criteria and are recommended to be added to
the QVL:

Emergency Shelter/Heat Related Respite Operator
· A New Leaf, Inc.
· Central Arizona Shelter Services, Inc.
· Community Bridges, Inc.
· Diocesan Council for the Society of St. Vincent de Paul
· Family Endeavors, Inc. dba Endeavors
· Human Services Campus, Inc.
· Mercy House Living Centers

Supportive Services
· A New Leaf, Inc.
· Central Arizona Shelter Services, Inc.
· Community Bridges, Inc.
· Diocesan Council for the Society of St. Vincent de Paul
· Human Services Campus, Inc.
· Mercy House Living Centers




Page 81

Contract Term
This QVL will be in effect from Feb. 1, 2023, through June 30, 2028.

Financial Impact
The total cost of the contracts will not exceed $10,000,000 over the life of the QVL.
Funding is available from a combination of the American Rescue Plan Act, Emergency
Solutions and Community Development Block Grants from the U.S. Department of
Housing and Urban Development, and the Human Services Department General Fund
operating budget.

Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.




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Report

Authorization to Amend Contract with AVID Consulting, LLC for Workplace
Readiness Skills Training (Ordinance S-49353)

Request to authorize the City Manager, or his designee, to amend Contract 156398
with AVID Consulting, LLC (AVID) to add $25,000 for a new contract amount totaling
$325,000. AVID provides workplace readiness skills training through the City’s
Workforce Innovation and Opportunity Act (WIOA) Adult and Dislocated Worker
Program to adult learners residing in the Phoenix and adjacent areas. Further request
authorization for the City Controller to disburse all funds related to this item. Funds are
available from the City’s allocation of WIOA grant funds.

Summary
AVID provides workplace readiness skills training services to clients enrolled as an
adult or dislocated worker to help build and refine soft-skills, increase workplace
readiness, and increase opportunities for attaining employment in high-growth industry
positions at family sustaining wages. The additional funding will provide insurance
coverage support for AVID over the term of the agreement.

Contract Term
The term of the contract will remain unchanged. The initial contract term is on or about
July 1, 2022, through June 30, 2023, with four one-year options to extend, which may
be exercised by the City Manager or his designee.

Financial Impact
The total value of the contract shall not exceed $325,000. Funds are available from
WIOA grant funds in the Human Services Department budget.

Concurrence/Previous Council Action
On Feb. 2, 2022, the City Council authorized Contract 156398 with Ordinance S-
48312.

Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.



Page 83



Report

Authorization to Amend Utility Assistance Contract with Arizona Community
Action Association dba Wildfire (Ordinance S-49355)

Request authorization for the City Manager, or his designee, to amend Contract
156732 with the Arizona Community Action Association dba Wildfire to accept
additional local utility assistance funds in an amount not to exceed $32,180 for a
contract total up to $416,304 for the period of July 1, 2022, through June 30, 2023.
Further request authorization for the City Treasurer to accept and the City Controller to
disburse all funds related to this item.

Summary
Funds provided to the City of Phoenix through this agreement will be used to assist
low-income households by removing barriers to self-sufficiency through utility bill
assistance. This funding will allow the City of Phoenix to assist approximately 80
additional households. There is no impact to the General Fund.

Contract Term
The contract term is one year beginning July 1, 2022, through June 30, 2023.

Financial Impact
Funding for FY 2022-23 will be provided by various local funding sources (Attachment
A). There is no impact to the general fund.

Responsible Department
This item is submitted by Deputy City Manger Gina Montes and the Human Services
Department.




Page 84
Attachment A- FY 23 Fund Allocations
Fund Source

Utility, Repair, Replace, Deposit (URRD) $ 74,130.00
APS Crisis Bill Assistance $ 92,960.00
APS Special Assistance Funds $ 32,180.00
Southwest Gas LIEC Bill Assistance $ 40,414.00
Southwest Gas Energy SHARE Bill Assistance $ 56,900.00
Salt River Project (SRP) Bill Assistance $ 119,720.00
$ 416,304.00




Page 85



Report

Request Authorization to Enter into Contracts with the Department of Economic
Security, Maricopa County and Valley of the Sun United Way and Amend
Contract with PUN Group, LLP (Ordinance S-49362)

Request to authorize the City Manager, or his designee, to enter into contracts with the
Department of Economic Security (DES), Maricopa County (MC) and Valley of the Sun
United Way (VSUW) (collectively “Funders”) to provide fiscal monitoring services via
the City’s contractor PUN Group, LLP (PUN Group). Further request authorization to
amend Contract 149307 with PUN Group to add funding in an amount not to exceed
$20,130 for a new contract total of $969,001 and to expand the scope of work to
include fiscal monitoring services for the Funders’ contracts with Central Arizona
Shelter Services, Inc. (CASS), which the City also funds. The Funders will reimburse
the City for all costs incurred for the fiscal monitoring of their respective contracts.
Additionally request to authorize the City Treasurer to accept and City Controller to
disburse all funds related to this item for the life of the contract. The additional funding
will be provided by DES, MC, and VSUW. There is no impact to the General Fund.

Summary
PUN Group conducts annual fiscal audits of subrecipients accountable to the City to
facilitate Human Services Department programs. The City, DES, MC and VSUW are
the main funders of CASS’s emergency shelter located at 230 S. 12th Ave. in Phoenix.
The intent of this amendment is to have a unified fiscal system for auditing CASS to
enhance efficiency and transparency for the City, the Funders, and CASS.

Contract Term
The term of each Funder’s contract will begin on or about Jan. 1, 2023, and run
through June 30, 2023, with a one-year option to extend beginning July 1, 2023, which
may be exercised by the City Manager or designee.

The term of the contract for PUN will remain unchanged. The contract began on Dec.
15, 2018, for a one-year term, with four one-year renewal options, which may be
exercised by the City Manager or his designee.

Financial Impact
The aggregate value of the Funder’s contracts will not exceed $20,130. The funding


Page 86

breakdown per Funder is as follows:

· DES: $6,710
· MC: $6,710
· VSUW: $6,710

This funding is being added to PUN’s contract for a new contract total of $969,001.

Concurrence/Previous Council Action
· On Nov. 8, 2018, the Phoenix Business and Workforce Development Board
approved the Workforce Development Program funding portion of Contract 149307.
· On Dec. 12, 2018, the City Council approved entering into contract with the PUN
Group with Ordinance S-45232.
· On Jan. 26, 2022, the City Council approved additional funding for Contract 149307
with Ordinance S-48269.

Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services
Department.




Page 87



Report

OrangeBoy, Inc. Savannah Web-based Customer Engagement Services Platform
Contract - EXC 23-009 - Request for Award (Ordinance S-49336)

Request to authorize the City Manager, or his designee, to enter into a contract with
OrangeBoy, Inc. to provide a web-based customer engagement service platform for
the Library Department. Further request to authorize the City Controller to disburse all
funds related to this item. The total value of the contract will not exceed $165,000.

Summary
This contract will provide the Phoenix Public Library (PPL) with a web-based customer
engagement service platform, Savannah. Savannah is an integral tool for the PPL
Performance Analysis, Segmentation, and Customer Engagement Strategy Services
project. The Savannah platform will provide real-time library performance analytics,
provide collaboration with a national library peer network, and tailor library customer
messaging and community engagement. Savannah will assist PPL with the
development and maintenance of library customer engagement and retention.

This item has been reviewed and approved by the Information Technology Services
Department.

Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Determination Memo based on the following reason:
Special Circumstances Without Competition. Phoenix Public Library has had a prior
shared data relationship with OrangeBoy, Inc. (entered into in 2014). OrangeBoy, Inc.
services are specialized for the public library market on a national level and is uniquely
qualified to provide robust business analytics, library customer segmentation, library
customer engagement communications and library strategic planning services.

Contract Term
The contract will begin on or about Feb. 1, 2023, for a five-year term with no options to
extend.

Financial Impact
The total contract value will not exceed $165,000 for the five-year term.


Page 88


Funding is available in the Library Department's budget.

Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library
Department.




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Report

Request Authorization to Amend Ordinance to Update the Contract Term with
Joshua Weiner dba Flowcus (Ordinance S-49367)

Request authorization for the City Manager, or his designee, to amend Ordinance S-
48805 to modify the term of the Community Development Block Grant (CDBG)
contract with Joshua Weiner, dba Flowcus, not to exceed $225,000, for the fabrication,
construction oversight and installation of the Eastlake Park Streetscape Arts project.
Further request to authorize the City Controller to disburse all funds related to this
item.

Summary
In the Fall of 2021, City Council approved an evaluation panel's recommendation to
select Joshua Weiner, dba Flowcus, as the project artist, through a Call for Artists
process conducted by the Office of Arts and Culture to support the revitalization efforts
in the Edison-Eastlake Community.

In May of 2022, after six months of design, the Eastlake Park Neighborhood
Association's design committee voted to approve the artist's working design, entitled
"Elevated". The artwork depicts two hands rising like pillars, and within the hands,
energy glows with intention. This conveys the ongoing effort that requires attention,
alignment and aspiration. There were two prominent site locations in the Eastlake Park
neighborhood for the display of the artwork.

In June of 2022, Council approved the execution of a contract with Joshua Weiner, dba
Flowcus, with a contract term initiating on or around July 1, 2022, for a maximum term
of nine months. Since the June 2022 Council action, staff have worked with the owners
of the two prominent site locations to finalize the exact placement of the artwork. Due
to the delay in finalizing the locations, work under the contract could not begin when
originally planned. This amendment to Ordinance S-48805 will modify the initiation
date and expected term of the contract, changing the contract initiation date to July 1,
2023, with a six month term and a three month option to extend.

Contract Term
The contract term will initiate on or about Jan. 1, 2023, for a six-month contract term,
with an option to extend for an additional three months, that may be exercised at the


Page 90

discretion of the City Manager or designee.

Financial Impact
The aggregate contract value will not exceed $225,000. Funding is available in the
Neighborhood Services Department's Capital Improvement Program budget using
U.S. Department of Housing and Urban Development CDBG funds. There is no impact
to the General Fund.

Concurrence/Previous Council Action
• Oct. 27, 2021, the design agreement with Flowcus was approved by City Council.
• June 1, 2022, the Community and Cultural Investment Subcommittee recommended
vote.
• June 15, 2022, City Council approved entering into contract with Joshua Weiner, dba
Flowcus.

Location
Southwest corner of 16th Street and Washington Street
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the
Neighborhood Services Department.




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Report

Visit Arizona Legacy Golf Course Revitalization Grant (Ordinance S-49363)

Request to authorize the City Manager, or his designee, to apply for, accept, and if
awarded, enter into agreements for disbursement of grant funding from the Arizona
Office of Tourism Visit Arizona Legacy Golf Course Revitalization Grant Program.
Further request to authorize the City Treasurer to accept, and the City Controller to
disburse, all funds related to this item. If received, the grant funds would be for an
amount not to exceed $210,000.

Summary
Utilizing funding from the American Rescue Plan Act (ARPA) meant to aid the tourism,
travel and hospitality industries in responding to the negative economic impacts of the
pandemic, the Arizona Office of Tourism is accepting applications for the Visit Arizona
Initiative Legacy Golf Course Revitalization Grant Program. As the Arizona travel,
tourism, and hospitality industries recover from the pandemic, the Legacy Golf Course
Revitalization Program will provide assistance to older golf courses to implement
infrastructure updates that modernize the courses and make them more sustainable.
Golf driven tourism was tied to 2.4 million visitors and brought an estimated $2.2 billion
to the Arizona economy in 2019, supporting 24,100 jobs.

Eligible projects for this grant program include golf course infrastructure modernization
projects that helps 18-hole courses over 90 acres built before 1986 reduce their
dependence on water resources, thereby being more sustainable and responsive to
the negative economic impacts of the pandemic. Eligible courses can apply for
assistance of $15,000 per acre over 90 acres, up to a maximum of $105,000. Funding
will be awarded on a rolling basis.

The Parks and Recreation Department intends to apply for grant funding for multiple
City-owned golf courses, including Encanto and Cave Creek golf courses for up to
$105,000 each or $210,000 total. Built in 1935 and located in the core of the City's
historic district, Encanto Golf Course is approximately 160.84 acres and is the third
oldest golf course in Arizona. Cave Creek Golf Course is approximately 211.88 acres
and was built in North Phoenix in 1983 as a landfill reclamation project.




Page 92

Financial Impact
There is no impact to the General Fund. There is no match requirement.

Location
Council Districts: 3 and 4
Cave Creek Golf Course - 15202 N. 19th Ave.
Encanto Golf Course - 2775 N. 15th Ave.

Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and
Recreation Department.




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Report

Apply for U.S. Department of Homeland Security Building Resilient
Infrastructure and Communities and Flood Mitigation Assistance Grant
Opportunities for Federal Fiscal Year 2021-22 - Federal Bipartisan Infrastructure
Law Funding (Ordinance S-49333)

Request to authorize the City Manager, or his designee, to apply for, accept and, if
awarded, enter into agreements for disbursement of Federal funding from the U.S.
Department of Homeland Security through the Federal Fiscal Year 2021-22 Building
Resilient Infrastructure and Communities and Flood Mitigation Assistance grant
opportunities. If awarded, the funding will be used for the projects described below.
Further request to authorize the City Treasurer to accept, and the City Controller to
disburse, all funds related to this item. Funding for these grant opportunities is
available through the Federal Bipartisan Infrastructure Law. The total grant funds
applied for will not exceed $83,618,618.50.

Summary
Building Resilient Infrastructure and Communities (BRIC) funds hazard mitigation
activities with a recognition of the growing hazards associated with climate change,
and of the need for natural hazard risk mitigation activities that promote climate
adaptation and resilience with respect to those hazards. These include both acute
extreme weather events and chronic stressors which have been observed and are
expected to increase in intensity and frequency in the future.

The Flood Mitigation Assistance (FMA) grant program funds projects to reduce or
eliminate the risk of repetitive flood damage to buildings and structures insured under
the National Flood Insurance Program. It does so with a recognition of the growing
flood hazards associated with climate change, and of the need for flood hazard risk
mitigation activities that promote climate adaptation, equity, and resilience with respect
to flooding. These include both acute extreme weather events and chronic stressors
which have been observed and are expected to increase in intensity and frequency in
the future.

The Building Resilient Infrastructure and Communities and Flood Mitigation Assistance
grant submittal deadlines are Jan. 27, 2023.



Page 94

Described below are the project descriptions staff are requesting City Council approval
to submit, by department.

Water Services Department (WSD)
Installation of 18 Megawatts (MWs) (nine - two MW generators) of standby generators
to power the water treatment plant and finished water pumping stations during a power
outage. The generators are sized to power an entire plant during a power outage and
have fuel storage for 48 hours.
Project Cost: $22,043,630
Federal Match Requested: $16,532,722.50
Local Match: $5,510,907.50

Design and installation of various sizes of standby generators for 12 booster pump
stations, ranging in capacity between 3 Million Gallons per Day (MGD) to 135 MGD, to
power the stations during a power outage. The generators are sized to power an entire
station outage and have fuel storage for 48 hours.
Project Cost: $37.1 million
Federal Match Requested: $27,825,000
Local Match: $9,275,000

Design and installation of 12 MWs (six - two MW generators) of standby generators to
power the water treatment plant during a power outage. The generators are sized to
power an entire plant during a power outage and have fuel storage for 48 hours.
Project Cost: $27.6 million
Federal Match Requested: $20.7 million
Local Match: $6.9 million

Public Works Department
Heat Respite Centers Emergency Generators - BRIC
Design and installation of new emergency generators of various sizes ranging from
125 to 2,000 kilowatts for 19 Heat Respite Centers at City libraries and community
centers. The generators are sized to power critical building systems including air
conditioning during a power outage.
Project Cost: $ 4,532,807
Federal Match Requested: $3,399,605
Local Match: $1,133,202




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Critical Services Power Redundancy - BRIC
Design and installation of emergency generator lifecycle replacements of various sizes
ranging from 30 to 250 kilowatts at 30 City facilities. The generators are sized to power
critical building systems to support essential City operations and services during a
power outage, including public safety.
Project Cost: $ 4,547,088
Federal Match Requested: $3,410,316
Local Match: $1,136,772

Office of the City Engineer
Westwood Storm Drain - BRIC and FMA
Westwood Storm Drain project will construct a 10-year storm drain along 21st Avenue
from Hazelwood Street south to Turney Avenue and convey east to a new detention
basin at 20th and Turney avenues. This project will capture flows north, east and west
of 21st Avenue and convey them to the detention basin at 20th and Turney avenues.
Project Cost: $7,756,784
Federal Match Requested: $5,817,588
Local Match: $1,939,196

East Lafeyette Storm Drain - BRIC and FMA
East Lafayette Storm Drain project will construct a large scale 10-year storm drain and
catch basins along Lafayette Boulevard east of Arcadia Drive. This project will capture
flows that are coming from the north, east of Arcadia Drive, and convey them to the
Old Cross Cut Canal/Arizona Canal.
Project Cost: $7,461,183
Federal Match Requested: $5,595,887
Local Match: $1,865,296

Office of Heat Response and Mitigation
Urban Heat Leadership Academy - BRIC
The proposed project is to develop and implement an annual, bilingual, community-
facing education and engagement program that would build the capacity of Phoenix
area residents to participate in hazard planning and implementation with local
governments and advocate for hazard mitigation activities that protect public health.
Project Cost: $450,000
Federal Match Requested: $337,500
Local Match: $112,500

Financial Impact
The estimated total cost for the projects is approximately $111,491,492. The maximum
federal participation rate is 75 percent with a minimum local match of 25 percent of the


Page 96

total eligible project cost. If awarded, the federal match would not exceed
$83,618,618.50 (75 percent) and the City’s costs would be approximately
$27,872,873.50 (25 percent) for the local match.

Funding for the local match is available in the Water Services, Public Works, Parks
and Recreation, Library, Police and Fire departments’ and the offices of the City
Engineer and Heat Response and Mitigation’s Capital Improvement Program and
Operating budgets. Potential grant funding received is available through the Federal
Bipartisan Infrastructure Law, from the U.S. Department of Homeland Security through
the Federal Fiscal Year 2021-22 Building Resilient Infrastructure and Communities and
Flood Mitigation Assistance grant opportunities.

Location
24th Street Water Treatment Plant
Council District: 6

12 facilities at various locations throughout the water system.
Council Districts: 1, 2, 3, 6, 8 and Out of City

Val Vista Water Treatment Plant
Council District: Out of City

Heat Respite Centers Emergency Generators
19 various locations
Council District: Citywide

Critical Services Power Redundancy
30 various locations
Council District: Citywide

Westwood Storm Drain
20th and Turney Avenues
Council District: 4

East Lafeyette Storm Drain
Arcadia Drive and Lafayette Boulevard
Council District: 6



Page 97

Urban Heat Leadership Academy
Citywide

Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua,
and the Water Services and Public Works departments and the offices of the City
Engineer and Heat Response and Mitigation.




Page 98



Report

Aviation Glass Repair, Replace and Maintenance Contract 152953 - Amendment
(Ordinance S-49326)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 152953 with True View Windows and Glass LLC to add the Phoenix
Convention Center Department (PCCD). Further request to authorize the City
Controller to disburse all funds related to this item. The additional expenditures will not
exceed $15,000.

Summary
This contract will provide glass repair, replacement, installation, and maintenance
services on demand for the PCCD. True View Windows and Glass LLC will supply
frames components and various types of glass windows, plate glass, tables tops, store
fronts, and passageway doors.

Contract Term
The contract term remains unchanged, ending on Sept. 30, 2025.

Financial Impact
Upon approval of $15,000 in additional funds, the revised aggregate value of the
contract will not exceed $1,150,000. Funds are available in the various department’s
budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
Aviation Glass Repair, Replace and Maintenance, Contract 152953 (Ordinance S-
46913) on Sept. 16, 2020.

Location
Phoenix Convention Center
100 N. 3rd St.
Council Districts: 1, 7 and 8

Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Mario Paniagua


Page 99

and the Phoenix Convention Center and Aviation departments.




Page 100



Report

ABB VARIABLE FREQUENCY DRIVES Supply, Installation, Maintenance and
Repair Services IFB 20-031 - Amendment (Ordinance S-49327)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 152506 with ThermAir Systems, LLC. to add the Phoenix Convention Center
Department (PCCD) and to allow additional expenditures to provide supplies,
installation, maintenance and repair services for ABB Variable Frequency Drives
(VFD's) for PCCD venues. Further request to authorize the City Controller to disburse
all funds related to this item. The additional expenditures will not exceed $500,000.

Summary
This contract will supply VFD's and provide full services including installation,
replacement, maintenance and repair of this equipment at the PCCD facilities and
garages. VFD's are special components used for water handling, large heating,
ventilation and air conditioning systems . VFD's communicate with electrical motors on
when to turn on to remove harmful carbon monoxide in the garages. These VFD's are
one of two components necessary for the project. The additional equipment is being
requested under a different contract. The average life expectancy of a VFD is 12 to 16
years. The current equipment has exceeded the average life expectancy. This
contract will support a PCCD capital improvement project to be completed this fiscal
year.

Contract Term
The contract term remains unchanged, ending on June 30, 2025.

Financial Impact
Upon approval of $500,000 in additional funds, the revised aggregate value of the
contract will not exceed $1,705,000. Funding is available in the Phoenix Convention
Center operating and capital improvement program budgets.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
ABB Variable Frequency Drives (VFDs) Supply, Installation, Maintenance and Repair
Services Contract 152506 (Ordinance S-46739) on June 17, 2020.



Page 101

Location
Phoenix Convention Center
100 N. 3rd St.
Phoenix, AZ 85004
Council Districts: 1, 7 and 8

Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Mario Paniagua
and the Phoenix Convention Center and Aviation departments.




Page 102



Report

Heating, Ventilation and Air Conditioning Filter Maintenance Service and Supply
- IFB 22-FMD-008 - Amendment (Ordinance S-49331)

Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 154827 with American Air Filter Co. dba AAF International to add the Phoenix
Convention Center Department (PCCD) and allow additional expenditures to provide
air filters for PCCD venues. Further request to authorize the City Controller to disburse
all funds related to this item. The additional expenditures will not exceed $300,000.

Summary
The contract will provide the PCCD with Heating, Ventilation and Air Conditioning
(HVAC) air filters that will allow PCCD staff to change filters as needed. The PCCD
and Venue's main air handler and fan coil units utilize air filters to filter out airborne
particulates that are introduced by outside air. This agreement will aid in the citywide
effort to maintain quality air in PCCD buildings to support our community, attendees,
and employees.

Contract Term
The contract term will remain unchanged, ending August 31, 2026.

Financial Impact
Upon approval of $300,000 in additional funds, the revised aggregate value of the
contract will not exceed $11,800,000. Funding is available in the Phoenix Convention
Center's operating budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
HVAC Filter Maintenance and Repair Contract 154827 (Ordinance S-47698) on June
16, 2021.

Location
Council Districts: 7 and 8

Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Karen Peters and


Page 103

the Phoenix Convention Center and Public Works departments.




Page 104



Report

Energy Management Control Systems Repair Services - IFB 22-FMD-007 -
Amendment (Ordinance S-49332)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 154905 with Pueblo Mechanical & Controls to add the Phoenix Convention
Center Department (PCCD) and allow additional expenditures to provide energy
management control systems repair services for PCCD venues. Further request to
authorize the City Controller to disburse all funds related to this item. The additional
expenditures will not exceed $300,000.00.

Summary
This contract will provide Energy Management Control Systems (EMCS) and Building
Automation System (BAS) repair services for PCCD. These EMCS/BAS systems
control and monitor energy consuming devices including heating and cooling
equipment, fans, pumps, smoke control, lighting, access control, and alarm monitoring.
PCCD maintains multiple facilities with EMCS/BAS systems with aging equipment that
require these systems to be maintained and/or repaired.

Contract Term
The contract term remains unchanged, ending July 31, 2026.

Financial Impact
Upon approval of $300,000.00 in additional funds, the revised aggregate value of the
contract will not exceed $1,550,000.00. Funding is available in the Phoenix Convention
Center operating budget.

Concurrence/Previous Council Action
The City Council previously approved the Energy Management Control Systems
(EMCS) Repair Services, Contract 154905 (Ordinance S-47693) on June 16, 2021 for
the Public Works Department.

Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Karen Peters and
the Phoenix Convention Center and Public Works departments.



Page 105



Report

Resolution to Declare 2023 NFL Super Bowl Activities in Downtown Phoenix as
Special Promotional Events (Resolution 22095)

Request City Council to supersede Resolution 22073 and approve a new resolution
declaring that for the three-week period before the National Football League (NFL)
Super Bowl LVII game on Sunday, Feb. 12, 2023, and for one week after, all Official
NFL Events and other NFL and Arizona Super Bowl Host Committee-sanctioned
activities that are held in the Special Promotional and Civic Event Area (Attachment A
) will be considered special promotional and civic events for the purposes of the
Phoenix Zoning Ordinance. The new Resolution removes the NFL and the Arizona
Super Bowl Host Committee involvement in temporary signage and other City-issued
permits within the special promotional and civic event area.

Summary
It is anticipated that certain NFL game-related activities will take place in downtown
Phoenix in the weeks prior to and after the game. These events and activities will bring
significant revenue and media exposure to the City of Phoenix during the event period.
Phoenix Zoning Ordinance, Section 705, specifies requirements for temporary signs.
By declaring the NFL and Arizona Super Bowl Host Committee-sanctioned activities as
special promotional and civic events, this Resolution allows the NFL, NFL-approved
sponsors, and Arizona Super Bowl Host Committee to advertise official events in the
Promotional and Civic Event Area by use of signs, banners, and similar devices. This
action will not impact any existing permitted permanent signs in downtown. The new
resolution supersedes the prior Special Promotional Events Resolution (Resolution
22073) by adopting a new resolution, which removes the NFL and the Arizona Super
Bowl Host Committee involvement in temporary signage and other City-issued permits
within the special promotional and civic event area.

Location
McDowell Road to Lincoln Street, 7th Avenue to 7th Street (includes properties
adjacent to 7th Avenue on the west and adjacent to 7th Street on the east).
Council Districts: 4, 7, 8

Concurrence/Previous Council Action
This resolution supersedes Resolution 22073 approved by the City Council on
Oct. 12, 2022.

Page 106

Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Alan Stephenson
and the Phoenix Convention Center and Planning and Development departments.




Page 107
ATTACHMENT A
Special Promotional and Civic Event Area
OAK ST
MONTE VISTA RD




ALVARADO RD
3RD ST




12TH ST
MCDOWELL RD




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ROOSEVELT ST
G
R
A
N
D
AV

15TH AVE 10TH AVE
E




VAN BUREN ST 11TH ST




Path: M:\Projects\Special_Promotional_and_Civic_Event_Area\Special_Promotional_and_Civic_Event_Area.aprx
WASHINGTON ST



16TH AVE
JEFFERSON ST




LINCOLN ST

7TH ST
GRANT ST



7TH AVE CENTRAL AVE
Special Promotional
and Civic Event BUCKEYE RD
Area
Freeways
City Parcel



¯
Miles
0 0.13 0.25 0.5 0.75

Page 108



Report

Spartan Vehicle Robot - EXC 22-0047 - Request for Award (Ordinance S-49379)

Request to authorize the City Manager, or his designee, to amend Ordinance S-49281
to enter into contract with Remotec, Inc. to provide materials and services to rebuild an
existing F6B Robot for the Police Department. Further request an exception to the
indemnity and assumption of liability provisions of Phoenix City Code section 42-18.
Further request to authorize the City Controller to disburse all funds related to this
item. The total value of the contract will not exceed $228,826.

Summary
This contract will upgrade the F6B Robot for the Police Department's Bomb Squad
Unit for use in bomb responses and to provide added security during planned events.
The upgrade will refurbish and rebuild the F6B, adding the latest technology and
increased load capacity and incorporating a dual PAN disruptor system for use in
mitigation of suspected Improvised Explosive Devices (IEDs) from a safe distance.
Completing the Spartan Vehicle upgrade will enhance reliability, usability, functionality,
and longevity of the vehicle, which will result in decreased deployment times. Prior
approval of this purchase did not include exception to the indemnity and liability
provisions of City Code and incorrectly identified the contractor's name.

Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Special Circumstances Without Competition Determination
Memo based on the following reason: Remotec, Inc. is the manufacturer and sole
warranty provider for this robot.

Contract Term
The contract will begin on or about Jan. 26, 2023, for a one-year term.

Financial Impact
The aggregate contract value will not exceed $228,826. Funding is available in the
Police Department's budget.

Concurrence/Previous Council Action
The City Council previously approved this request: Spartan Vehicle Robot, Ordinance


Page 109

S-49281 on Dec. 14, 2022

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.




Page 110



Report

Avionics Contract - COOP 23-049 - Request for Award (Ordinance S-49340)

Request to authorize the City Manager, or his designee, to enter into a contract with
Hanger One Avionics Inc., to provide both helicopter and fixed-winged aircraft
modifications on avionics equipment, overhauls, repairs, maintenance, and service for
the Phoenix Police Department. Further request to authorize the City Controller to
disburse all funds related to this item. The total value of the contract will not exceed $3
million.

Summary
This contract will provide a Federal Aviation Administration (FAA) certified aircraft
completion center specializing in airborne law enforcement helicopters and fixed-wing
aircraft. With the company's in-house fabrication abilities, Hanger One offers the
Phoenix Police Department's Air Support Unit a one-stop shop for all aircraft needs.
Hanger One can design, manufacture, repair, and implement a fully mission-capable
aircraft specific to the agency's specifications.

Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived
as a result of an approved Determination Memo based on the following reason:
Special Circumstances - Alternative Competition. Hanger One Avionics is a FAA
certified repair station, has an established co-op contract through the Arizona
Department of Public Safety, and will assist in maintaining the Phoenix Police
Department's current fleet of helicopters and fixed-wing aircraft.

Contract Term
The contract will begin on or about March 1, 2023, for a five-year term with no options
to extend.

Financial Impact
The aggregate contract value for will not exceed $3 million for the five-year aggregate
term. Funding is available in the Phoenix Police Department's budget.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.


Page 111



Report

Pawnshop Web-based Application Services - City of Mesa Cooperative
Agreement 2016122 - Amendment (Ordinance S-49358)

Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 147014 with Leadsonline, LLC to add additional funds and extend the
contract term. Further request to authorize the City Controller to disburse all funds
related to this item. The additional expenditures will not exceed $211,745.

Summary
This contract will continue to provide the City of Phoenix Police Department Pawnshop
Detail the ability to report pawnshop and second-hand dealer transactions to the
Maricopa County Sheriff's Office (MCSO) as required by Arizona Revised Statute 44-
1625, in addition to tracking and collecting transaction fees from pawnshops and
second-hand dealers as required by Phoenix City Code section 19-40. The web-based
system allows the consolidation of all transaction reporting by stakeholders, including
the City, to MCSO, billing for transaction fees, property release hearing requests and
inspections, and investigative queries by detectives. The extension is necessary to
allow for the completion of a new procurement process.

Contract Term
Upon approval, the contract will be extended through Jan. 31, 2024.

Financial Impact
Upon approval of $211,745 in additional funds, the revised aggregate value of the
contract will not exceed $959,745. Funds are available in the Police Department’s
budget.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
· City of Mesa Contract for Pawnshop Web-based Application Services Contract
2016122 (Ordinance S-44267) on Feb. 21, 2018 and (Ordinance S-47386) on
March 17, 2021.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.


Page 112



Report

Request Authorization for Sale of Canine Riso (Ordinance S-49375)

Request to authorize the City Manager, or his designee, to approve the sale of canine
Riso to Sergeant James Smoke for $1.00. Sergeant Smoke was assigned to the
Tactical Support Bureau's Canine Unit and has requested to purchase and retire his
assigned canine Riso in accordance with Administrative Regulation 4.21. Sergeant
Smoke was promoted in December 2022 and currently works in the South Mountain
Precinct.

Summary
Canine Riso is eight and a half years old, and has served the Tactical Support Bureau
with professionalism, dedication and exemplary effort since 2015. Canine Riso has
met the Bureau's standard of five years of service and, due to his age and bond with
his handler, it is not operationally beneficial to try to pair him with a new handler.

This request is for the authorization of the sale of canine Riso for $1.00. The purchase
of canine Riso is being made by Sergeant James Smoke, who agrees to accept full
responsibility and liability for canine Riso and to care for him for the remainder of his
life.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.




Page 113



Report

Amendment to the Ordinance for Arizona Criminal Justice Commission Crime
Reduction Pilot Project Grant (Ordinance S-49381)

Request to authorize the City Manager, or his designee, to allow the Police
Department to amend Ordinance S-49143 and extend the agreement with the Arizona
Criminal Justice Commission for the Crime Reduction Pilot Project Grant for the
amount not to exceed $35,000. Further request authorization for the City Treasurer to
accept, and for the City Controller to disburse, all funds related to this item.

Summary
In May 2021, the City Council approved the agreement for the Arizona Criminal Justice
Commission Crime Reduction Pilot Project Grant in the amount of $15,000. In
November 2021, City Council approved an amendment to Ordinance S-49143
extending the grant through December 2022. The purpose of this grant was to promote
the objectives of the Restructuring Area Dynamic and Relationships program. This
program concentrates on the social network theory and mismanaged properties, to
reduce calls for service and crime rates instead of arrests and prosecutions, seizures
of contraband, and serving of search warrants. The objective is to identify high crime
areas and related properties attracting high calls for service and work with the property
owners to combat property damage and crime. This agreement will increase the award
amount from $15,000 to $35,000.

Contract Term
The current term of this grant agreement from July 1, 2021 through Dec. 30, 2022.
Upon approval, the agreement will be extended through Dec. 30, 2023.

Financial Impact
No matching funds are required.

Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.




Page 114



Report

Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System
Upgrades - Construction Manager at Risk Services - AV21000109 (Ordinance S-
49323)

Request to authorize the City Manager, or his designee, to enter into an agreement
with The Weitz Company, LLC to provide Construction Manager at Risk
Preconstruction and Construction Services for the Phoenix Sky Harbor International
Airport Terminal 4 Baggage Handling System Upgrades project. Further request to
authorize execution of amendments to the agreement as necessary within the Council-
approved expenditure authority as provided below, and for the City Controller to
disburse all funds related to this item. The initial fee for services will not exceed
$300,000.

Summary
The purpose of this project is to modernize the Phoenix Sky Harbor International
Airport Terminal 4 Baggage Handling System. This project is necessary because the
Baggage Handling System utilized by American Airlines and the International Airline
Carriers in Terminal 4 is largely obsolete, in poor condition, and operating on controls
utilizing technology at end of life at more than 25 years old.

The Weitz Company, LLC will begin in an agency support role for Construction
Manager At Risk Preconstruction Services. The Weitz Company, LLC will assume the
risk of delivering the project through a Guaranteed Maximum Price agreement.

The Weitz Company, LLC’s Preconstruction Services include, but are not limited to:
detailed cost estimating and knowledge of marketplace conditions; project
programming, visioning, planning and scheduling; construction phasing and scheduling
to minimize interruption to Airport and stakeholder operations; provide alternate
systems evaluation, constructability studies and conditions surveying; Geotechnical
engineering and testing; environmental remediation, hazardous materials abatement
and disposal; long-lead procurement studies and initiate procurement of long-lead
items; assist in permitting process; coordinate with various City of Phoenix
departments, other agencies, utility companies, etc.; value engineering; advise City on
choosing green building materials and participating with the City in a process to
establish a Small Business Enterprise (SBE) goal for the project.


Page 115


The Weitz Company, LLC’s initial Construction Services will include preparation of a
Guaranteed Maximum Price proposal provided under the agreement. The Weitz
Company, LLC will be responsible for construction means and methods related to the
project and fulfilling the SBE program requirements. The Weitz Company, LLC will be
required to solicit bids from prequalified subcontractors and to perform the work using
the City’s subcontractor selection process. The Weitz Company, LLC may also
compete to self-perform limited amounts of work.

The Weitz Company, LLC’s additional Construction Services include constructing
Terminal 4 Baggage Handling System including: manage, coordinate, and construct
the baggage handling system structural, electrical, mechanical, technology, lighting,
maintenance access, fire/life/safety/security, and civil modifications to the existing
terminal building; provide energy modeling for the baggage handling system baseline
and final design; provide baggage handling system Transportation Security
Administration (TSA) design and construction coordination; provide fully functional,
tested, commissioned, and approved baggage handling system; select
subcontractors/suppliers and subcontractor coordination; prepare Guaranteed
Maximum Price (GMP) proposals that meet project phasing and the approval of the
City; coordinate with various City of Phoenix departments, project stakeholders,
existing tenants, other agencies, utility companies, etc.; obtain procurement of
materials and equipment; schedule and manage site operations; provide quality
controls, and lifecycle cost analysis; bond and insure the construction; address all
federal, state, and local permitting requirements; prepare and submit RFI’s, submittals,
proposal requests, and change orders for review/approval; conduct construction site
visits; submit progress payment requests; prepare monthly construction progress
reports; conduct substantial completion walk-through inspection and punch list;
conduct final inspection, acceptance, and warranty walk; provide record drawings and
close-out related services; provide Aviation and stakeholder personnel systems and
equipment training; achieve TSA acceptance/approval for baggage handling system
Site Acceptance Testing, Pre-Integrated Site Acceptance Test, Test Readiness Review,
Integrated Site Acceptance Test, and all other baggage handling system testing or
commissioning by all agencies, departments, designers, and consultants, and other
work for a complete project.

Procurement Information
The selection was made using a qualifications-based selection process set forth in
section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S.
section 34-603(H), the City may not publicly release information on proposals received
or the scoring results until an agreement is awarded. Two firms submitted proposals
and are listed below.


Page 116


Selected Firm
Rank 1: The Weitz Company, LLC

Additional Proposer
Rank 2: Sun Eagle Corporation

Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work
scope identified and incorporated into the agreement prior to the end of the term may
be agreed to by the parties, and work may extend past the termination of the
agreement. No additional changes may be executed after the end of the term.

Financial Impact
The initial agreement value for The Weitz Company, LLC will not exceed $300,000,
including all subcontractor and reimbursable costs.

Funding is available in the Aviation Department's Capital Improvement Program
budget. The Budget and Research Department will separately review and approve
funding availability prior to execution of any amendments. Payments may be made up
to agreement limits for all rendered agreement services, which may extend past the
agreement termination.

Location
2485 E. Buckeye Road
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation
Department and the City Engineer.




Page 117



Report

Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System
Upgrades - Architectural Services - AV21000109 (Ordinance S-49328)

Request to authorize the City Manager, or his designee, to enter into an agreement
with BNP Associates, Inc. to provide Architectural Services that include programming,
design, and possible construction administration and inspection services for the
Phoenix Sky Harbor International Airport Baggage Handling System Upgrades project.
Further request to authorize execution of amendments to the agreement as necessary
within the Council-approved expenditure authority as provided below, and for the City
Controller to disburse all funds related to this item. The total fee for services will not
exceed $1.5 million.

Additionally, request to authorize the City Manager, or his designee, to take all action
as may be necessary or appropriate and to execute all design and construction
agreements, licenses, permits, and requests for utility services relating to the
development, design, and construction of the project. Such utility services include, but
are not limited to: electrical, water, sewer, natural gas, telecommunications, cable
television, railroads and other modes of transportation. Further request the City
Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize
inclusion in the documents pertaining to this transaction of indemnification and
assumption of liability provisions that otherwise should be prohibited by Phoenix City
Code 42-18. This authorization excludes any transaction involving an interest in real
property.

Summary
The purpose of this project is to modernize the Phoenix Sky Harbor International
Airport Terminal 4 Baggage Handling System. This project is necessary because the
Baggage Handling System utilized by American Airlines and the International Airline
Carriers in Terminal 4 is largely obsolete, in poor condition, and operating on controls
utilizing technology at end of life at more than 25 years old.

BNP Associates, Inc.'s services include, but are not limited to: programming to define
the requirements, alternatives, recommended approach and the associated costs and
construction program for the baggage handling system; providing a 30 percent
baggage handling system design package inclusive of upgrading and modernizing the


Page 118

T4N, T4I, T4R, T4FIS, and T4IB1-7 baggage handling system; programming/pre-
design; schematic design; design development; 30 percent procurement set;
compliance/peer review of baggage handling system contractor 70 percent and 100
percent Transportation Security Administration submittals; optimizing baggage
handling system layout; upgrading/replacing baggage handling system electrical,
mechanical, technology, lighting, maintenance access, fire/life/safety/security
components as needed/required, including: replacing diverters, upgrading ControlNet
to Ethernet/IP, upgrading of reporting servers to allow for all current reporting
requirements, rewriting of Programmable Logic Controller (PLC) code to remove
unused attributes and code and to streamline the PLC operation, and
upgrading/replacing Automatic Tag Readers and Baggage Measuring Arrays
equipment; 3D Building Scanning/Modeling of existing infrastructure and conditions;
associated structural, electrical, mechanical, technology, Fire/Life/Safety/Security, and
civil work; pre-construction conference and weekly construction coordination meetings;
RFI’s and submittal review/approvals; construction site visits and field reports;
certification of progress payments; prepare monthly construction progress reports;
review contractor’s proposed proposal requests and change orders; substantial
completion walk-through inspection and punch list; final acceptance walk-through
inspection; provide record drawings and close-out related services; baggage handling
system Site Acceptance Testing, Pre-Integrated Site Acceptance Test, Test Readiness
Review, Integrated Site Acceptance Test coordination and documentation; and
participate in the warranty inspection.

Procurement Information
The selection was made using a qualifications-based selection process set forth in
section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S.
section 34-603(H), the City may not publicly release information on proposals received
or the scoring results until an agreement is awarded. Three firms submitted proposals
and are listed below.

Selected Firm
Rank 1: BNP Associates, Inc.

Additional Proposers
Rank 2: Corgan Associates, Inc.
Rank 3: AZTEC Engineering Group, Inc., dba TYPSA

Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed.
Work scope identified and incorporated into the agreement prior to the end of the term
may be agreed to by the parties, and work may extend past the termination of the


Page 119

agreement. No additional changes may be executed after the end of the term.

Financial Impact
The agreement value for BNP Associates, Inc. will not exceed $1.5 million, including all
subconsultant and reimbursable costs.

Funding is available in the Aviation Department's Capital Improvement Program
budget. The Budget and Research Department will separately review and approve
funding availability prior to execution of any amendments. Payments may be made up
to agreement limits for all rendered agreement services, which may extend past the
agreement termination.

Location
2485 E Buckeye Road
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation
Department and the City Engineer.




Page 120



Report

Baggage Handling Control System Design, Programming, and Integration - IFB
19-007 - Amendment (Ordinance S-49334)

Request to authorize the City Manager, or his designee, to allow additional
expenditures under Contract 149031 with Quantum Integrated Solutions, Inc. for the
purchase of baggage handling control system design, programming, and integration
for the Aviation Department. Further request to authorize the City Controller to
disburse all funds related to this item. The additional expenditures will not exceed
$375,000.

Summary
This contract will provide technical support including design, programming, integration,
and architectural controls of the baggage handling systems (BHS) at Phoenix Sky
Harbor International Airport 24 hours-a-day, seven days-a-week, every day of the year.
The additional funds are necessary to increase assistance with BHS programming,
address server issues, and ensure the baggage sortation manager is integrated with
airline flight tables. This service is critical for the airlines and the Transportation
Security Administration.

Contract Term
The contract term remains unchanged, ending on Dec. 31, 2023.

Financial Impact
Upon approval of $375,000 in additional funds, the revised value of the contract will
not exceed $2,375,000 for the remaining contract term. Funds are available in the
Aviation Department’s budget.

Concurrence/Previous Council Action
Ordinance S-45225 was approved by the City Council at the Dec. 12, 2018 meeting.

Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8




Page 121

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.




Page 122



Report

Runway Friction Tester Maintenance Contract - RFA 23-025 - Request for Award
(Ordinance S-49337)

Request to authorize the City Manager, or his designee, to enter into a contract with
Halliday Technologies, Inc. (Halliday), to provide service and support for the RT3
friction tester (Friction Tester), at Phoenix Sky Harbor International Airport (PHX) for
the Aviation Department. Further request to authorize the City Controller to disburse all
funds related to this item. The total value of the contract will not exceed $100,000.

Summary
This contract will provide the annual safety inspections and calibrations to the Friction
Tester and will support the needed maintenance and repairs on the equipment. The
Aviation Department owns a Halliday Friction Tester that is utilized in accordance with
federal regulations to conduct runway friction tests to ensure safe landing conditions
for airplanes. Additionally, the Friction Tester will provide feedback on the runway
surface conditions due to aging and normal deterioration and recommend when
reconditioning of the runway surface is required. To ensure the equipment is
functioning properly and with correct accuracy, it must be inspected and calibrated
annually.

Procurement Information
In accordance with Administrative Regulation 3.10, a standard competition was waived
as a result of an approved Determination Memo based on the following reason:
Special Circumstances Without Competition/Restrictive Specifications. The Friction
Tester was designed, developed, and manufactured by Halliday, which is also the sole
provider of the required inspection, calibrations, maintenance, and repair services of
the Friction Tester.

Contract Term
The contract will begin on or about Feb. 1, 2023, for a five-year term with no options to
extend.

Financial Impact
The contract value will not exceed $100,000 for the five-year contract term.



Page 123

Funding is available in the Aviation Department's budget.

Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
District 8

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.




Page 124



Report

Floor Covering Products and Services Contract - AVN RFP 23-001 - Request for
Award (Ordinance S-49357)

Request to authorize the City Manager, or his designee, to enter into a contract with
Continental Flooring Company to provide floor covering products and services on an
as-needed basis for the Aviation Department. Further request to authorize the City
Controller to disburse all funds related to this item. The total value of the contract will
not exceed $6,000,000.

Summary
This contract will provide floor covering products, design services, removal/installation,
cleaning and maintenance instructions, and warranty services for Phoenix Sky Harbor
International Airport, Phoenix Deer Valley Airport and Phoenix Goodyear Airport and
their maintained facilities on an as-needed basis.

Procurement Information
A Request for Proposal procurement was processed in accordance with City of
Phoenix Administrative Regulation 3.10.

One vendor submitted a proposal and was deemed responsive and responsible. An
evaluation committee of City staff evaluated those offers based on the following criteria
with a maximum possible point total of 1,000:

· Methodology (0-325 points)
· Floor Product/Yarn Construction and Maintenance (0-300 points)
· Qualifications and Experience (0-150 points)
· Recyclability and Environmental Factors (0-125 points)
· Cost (0-100 points)

After reaching consensus, the evaluation committee recommends award to the
following vendor:

Continental Flooring Company, 820 points




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Contract Term
The contract will begin on or about March 1, 2023, for a five-year term with no options
to extend.

Financial Impact
The contract value will not exceed $6,000,000 for the five-year contract term.

Funding is available in the Aviation Department's budget.

Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Rd.
Phoenix Deer Valley Airport: 702 W. Deer Valley Rd.
Phoenix Goodyear Airport: 1658 S. Litchfield Rd., Goodyear, Ariz.
Council Districts: 1, 8 and Out of City

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation
Department.




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Report

Phoenix Rising FC, LLC Ground Lease Amendment 1 at Phoenix Sky Harbor
International Airport (Ordinance S-49366)

Request to authorize the City Manager, or his designee, to amend the ground lease
with Phoenix Rising FC, LLC to authorize a three percent limit on annual rent
increases.

Summary
The original lease agreement currently identifies an annual rent increase equal to the
Consumer Price Index (CPI). Negotiated in the Letter of Intent for this lease agreement
was an escalation of CPI not to exceed three percent. The three percent rent cap was
omitted in the original Council action that authorized the lease agreement.

Contract Term
This amendment does not provide any change to the lease term.

Financial Impact
Financial impact is unknown as the Consumer Price Index may remain below three
percent for the duration of the lease term.

Concurrence/Previous Council Action
16, 2022.

Location
Phoenix Sky Harbor International Airport, 3801 East Washington St.
Council District: 8

Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Ginger Spencer
and the Aviation and Community and Economic Development departments.




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Report

Bus Stop and Transit Center Cleaning Contract - Amendment (Ordinance S-
49377)

Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 155469 with Graffiti Protective Coatings, Inc. to provide bus stop and transit
center cleaning. Further request to authorize the City Controller to disburse all funds
related to this item. The additional expenditures will not exceed $3,822,000.

Summary
The Public Transit Department currently utilizes Graffiti Protective Coatings, Inc. (GPC)
to provide routine cleaning services at the City of Phoenix’s 15 transit facilities,
including park-and-rides and transit centers, and approximately 4,100 bus stops
citywide, in addition to additional services for special events and minor repairs.

This contract amendment adds a new line of service, bulk trash cleaning at bus stops,
to the existing contract. This new category of service is the result of an increase in
calls for the cleaning of bus stops with unprecedented levels of refuse at many bus
stops citywide. In addition, this new service category provides additional resources to
GPC to increase critical cleaning services during a period of economic downturn, labor
market shortages, and inflation. The amendment provides for an estimated 63,700
bulk trash cleaning instances per year.

The bulk trash cleaning at bus stop line item pricing will be used from Feb. 1, 2023 to
Jan. 31, 2025. The contract term remains unchanged, ending on Dec. 31, 2026.

Concurrence/Previous Council Action
The City Council previously approved Contract 155469 with Graffiti Protective
Coatings, Inc. (Ordinance S-48053) on Oct. 27, 2021.

Financial Impact
Upon approval of $3,822,000 in additional funds, the revised value of the contract will
not exceed $20,822,000. Funds are available in the Public Transit Department’s
budget.




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Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit
Department.




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Report

Green Transit Technology Contract - Recommendation for Award (Ordinance S-
49380)

Request to authorize the City Manager, or his designee, to enter into separate
contracts with GILLIG, LLC and New Flyer of America, Inc. to provide battery electric,
hybrid electric, and fuel cell electric transit buses. Further request to authorize the City
Controller to disburse all funds related to this item. The total value of the five-year
contracts together will not exceed $229,882,861.

Summary
The Public Transit Department (PTD) has worked to ensure that the City's fleet has
environmentally-friendly buses with the best-proven technology available, particularly
in terms of vehicle range and passenger comfort during extreme temperatures. These
contracts would allow the department to establish a sub-fleet of green buses and test
on a long-term basis these zero and/or near-zero-emission buses for their ability to
operate in the Phoenix environment (peak passenger loads, on-board equipment, and
higher-capacity air conditioning systems) and support operating needs. These
contracts afford PTD the opportunity to evaluate the operability of these buses with its
initial sub-fleet purchases and the ability to prioritize and continue the purchase of
such buses if they are found to meet the transit system’s operational needs, allowing
PTD to gain experience with these new technologies.

Procurement Information
A Request for Proposals procurement was solicited in accordance with City of Phoenix
Administrative Regulation 3.10.

On May 9, 2022, the solicitation was posted on the City’s solicitation website and sent
to 46 prospective vendors. Four vendors submitted responses, and two were
determined non-responsive.

The evaluation panel interviewed all responsive and responsible offerors and reached
consensus, in consideration of the published selection criteria, with total points ranging
from 0 - 1,000:

· Design and Production Process: Product Support and Reliability (0-275 points)


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· Design and Production Process: Bus and Component Design (0-275 points)
· Workforce Training and Contractor Outreach/Recruitment (0-100 points)
· Design and Production Process: Schedule (0-50 points)
· Warranty (0-50 points)
· Price Proposal (0-250 points)

The following Proposers have been selected for award of separate contracts:
· Battery Electric Buses - GILLIG LLC
· Fuel Cell Electric Buses - New Flyer of America, Inc.
· Hybrid Electric Buses - New Flyer of America, Inc.

Concurrence/Previous Council Action
The Transportation, Infrastructure and Planning subcommittee recommended approval
of the award on Jan. 18, 2023 by a vote of 4-0.

Contract Term
The contracts (battery electric bus contract, fuel cell electric bus contract, and hybrid
electric bus contract) will begin on or about Feb. 1, 2023 for a five-year term.

Financial Impact
The value of the all three contracts together is $229,882,861. Funds are available in
the Public Transit Department's five-year Capital Improvement Program.

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit
Department.




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Report

Additional Expenditures for Refuse Body Maintenance and Repair (Ordinance S-
49329)

Request to authorize the City Manager, or his designee, to allow additional
expenditures under contracts with American Equipment Services Contract 151913;
AMREP Manufacturing Company, LLC Contract 151912; Balar Holding Corp Contract
151911; BTE Body Company Inc. Contract 151910; Spartan Truck Company, Inc.
Contract 151909; Short Equipment Inc. Contract 151908; and Terrific Trucks and
Equipment Sales LLC Contract 151907 to provide maintenance and repair services for
Solid Waste refuse trucks. Further request to authorize the City Controller to disburse
all funds related to this item. The additional expenditures will not exceed $2,000,000.

Summary
These contracts ensure quick repair of the refuse trucks to provide timely Solid Waste
collection service to City of Phoenix residents. Contractors will perform all work in
accordance with the current standards set forth by the original equipment
manufacturer (OEM) for electrical, welding and repair of refuse trucks. The additional
expenditures are needed due to the increased labor and material costs resulting from
the global pandemic's disruptive impact on the supply chain.

Contract Term
The initial one-year term of the contracts began on May 1, 2020, with four one-year
options to extend, for a total contract term of up to five years.

Financial Impact
Upon approval of $2,000,000 in additional funds for the Public Works Department, the
revised aggregate value of the contract will not exceed $9,000,000. Funds are
available in the Public Works Department's budget.

Concurrence/Previous Council Action
46427).

Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works
Department.

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Report

Recycling Partnership Grant Opportunity for Improved Recycling and Programs
for Fiscal Year 2022 (Ordinance S-49361)

Request to authorize the City Manager, or his designee, to retroactively apply for, and
if awarded, accept, and enter into an agreement for disbursement of grant funding
from The Recycling Partnership through its Polypropylene Recycling Request for
Proposal Program. If awarded, the grant will be used to support purchase of a
polypropylene optical sorter at the 27th Avenue Materials Recovery Facility. Further
request to authorize the City Treasurer to accept, and the City Controller to disburse,
all funds related to this item. The total grant funds applied for will not exceed $500,000.

Summary
Plastics continue to be a growing component of the national solid waste stream and
new recycling markets have developed for certain types of plastics. Polypropylene,
commonly known as #5 plastic, is used to make yogurt containers, some drink
containers, and to-go containers. Investment in optical sorting technology will increase
capture of polypropylene allowing the City to increase diversion of this material from
the landfill, access the market for polypropylene, and further efforts to build a circular
economy and achieve zero waste by 2050.

The Recycling Partnership is a national non-profit organization that works with local
governments, national brands and industry leaders to improve recycling programs. The
Recycling Partnership's polypropylene grant aims to improve and increase sortation
and capture of polypropylene in recycling programs.

The Public Works Department is requesting retroactive authorization to submit an
application for the Recycling Partnership Polypropylene Recycling Grant Program. If
awarded, funding will support purchase of a polypropylene optical sorter at the 27th
Avenue Materials Recovery Facility (MRF). The grant was submitted prior to the
deadline of Jan. 16, 2023. If not authorized, the grant application can be withdrawn.
The Public Works Department is also requesting authorization to enter into
agreements to accept the funding if awarded.

Financial Impact
The Public Works Department is requesting grant funds up to $500,000. If the grant


Page 133

funds are awarded in full, the City's cost share is estimated at $175,000. Funding for
the City's cost share is available in the Public Works Department's Capital
Improvement Program budget.

Location
27th Avenue MRF - 3060 S. 27th Ave.
Council District: 7

Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works
Department.




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Report

Amend City Code - Add Article XLIII to Chapter 2 - Ordinance to Establish a
Vision Zero Community Advisory Committee (Ordinance G-7069)

Request to amend Phoenix City Code to add Article XLIII to Chapter 2, establishing a
Vision Zero Community Advisory Committee to assist in implementing the Road Safety
Action Plan - Moving to Vision Zero.

Summary
On Sept. 7, 2022, City Council approved the Road Safety Action Plan - Moving to
Vision Zero (RSAP) and the formation of the Vision Zero Community Advisory
Committee (Committee). The Committee is created to provide feedback and
recommendations regarding implementation of the RSAP.

The Committee will consist of 11 members of the public who are residents of the City.
One representative will be appointed by each of the eight Council Districts, and three
members will be appointed by the Mayor's Office. The Committee will also include
nonvoting members who are City of Phoenix employees from the City Manager's
Office, Phoenix Police and Street Transportation departments and non-City employees
who are students from either local high schools or local colleges/universities.

The duties and powers of the Committee shall be in an advisory capacity only. The
Committee's responsibilities will include reviewing quarterly updates and providing
feedback and recommendations regarding the RSAP; requesting future agenda items;
and coordinating with related City Council offices.

Concurrence/Previous Council Action
The City Council approved the RSAP, formation of the Vision Zero Community
Advisory Committee, and the allocation of $10 million annually for the implementation
of the plan on Sept. 7, 2022.

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street
Transportation Department.




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Report

Polymer-Modified Master Seal & Tire Rubber Modified Surface Sealer - RFA 18-
133 - Amendment (Ordinance S-49342)

Request to authorize the City Manager, or his designee, to execute an amendment to
Contract 146879 with Musgrove Enterprises LLC dba SealMaster Arizona to extend
contract term. Further request to authorize the City Controller to disburse all funds
related to this item. No additional funds are needed, request to continue using
Ordinance (S-48139).

Summary
This contract will provide Polymer-Modified Master (PMM) and Tire Rubber Modified
Surface Sealer (TRMSS) to the Street Transportation Department on an as-needed
basis. PMM is an environmentally friendly, mineral-filled asphalt emulsion pavement
sealer and is used on residential streets. PMM provides superior durability and years
of protection against oxidation, water intrusion, and other environmental challenges
which reduces the frequency of seal coating and saves maintenance costs. This
extension is necessary to provide time for a new solicitation to be completed.

Contract Term
Upon approval the contract will be extended through Jan. 31, 2024.

Financial Impact
The value of the contract will not exceed $8,500,000.00 and no additional funds are
needed.

Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Polymer-Modified Master Seal & Tire Rubber Modified Surface Sealer 146879
(Ordinance S-44230) on Jan. 24, 2018;
• Polymer-Modified Master Seal & Tire Rubber Modified Surface Sealer 146879
(Ordinance S-46838) on July 1, 2020;
• Polymer-Modified Master Seal & Tire Rubber Modified Surface Sealer 146879
(Ordinance S-48139) on Dec. 1, 2021.




Page 136

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street
Transportation Department.




Page 137



Report

Street Paving Emulsion Products - IFB 18-125 - Amendment (Ordinance S-49345)

Request to authorize the City Manager, or his designee, to execute amendment to
Contract 146963 with Musgrove Enterprises, LLC dba SealMaster Arizona and
Contract 146953 with Wright Asphalt Products Co. LLC to extend the contract term.
Further request to authorize the City Controller to disburse all funds related to this
item.

Summary
These contracts will provide paving emulsion products. Asphalt emulsions are
environmentally friendly, energy efficient and cost-effective products used for paving
and asphalt preservation. The street maintenance crews utilize emulsion products to
pave, patch, repair and/or coat major, collector and local streets and parking lots
citywide. This extension is necessary to provide sufficient time to complete the new
solicitation.

Contract Term
Upon approval the contract will be extended through Feb. 28, 2024.

Financial Impact
The value of the contract will not exceed $3,150,000 and no additional funds are
needed.

Concurrence/Previous Council Action
The City Council previously approved:
• Street Paving Emulsion Products contracts (Ordinance S-44255) on Feb. 7, 2018.
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street
Transportation Department.




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Report

Request Authorization to Accept Funding and Enter into an Intergovernmental
Agreement with the Flood Control District of Maricopa County for the Fiscal Year
2024 Small Project Assistance Program - 3rd Avenue and Thomas Road
Drainage Mitigation Project (Ordinance S-49347)

Request to authorize the City Manager, or his designee, to accept funding and enter
into an Intergovernmental Agreement (IGA) with the Flood Control District of Maricopa
County (FCDMC), for the Fiscal Year (FY) 2024 Small Project Assistance Program
(SPAP) for the 3rd Avenue and Thomas Road Drainage Mitigation project. Further
request to authorize the City Treasurer to accept and the City Controller to disburse all
funds related to this item. The City's funding of this project will not exceed $100,000.

Summary
The FCDMC SPAP provides an opportunity for cities to cost-share flood hazard
mitigation projects through local drainage solutions, with emphasis on projects that
mitigate historical flooding issues. The FY 2024 FCDMC SPAP program provides cost-
share opportunities for project-related project development costs. In coordination with
community members and drainage evaluations, staff submitted a SPAP program
application to the FCDMC in September 2022 for the 3rd Avenue and Thomas Road
Drainage Mitigation project.

The 3rd Avenue and Thomas Road Drainage Mitigation project was submitted with
support from St. Joseph’s Hospital and Medical Center - a Dignity Health Hospital,
located at 350 W. Thomas Road, near the intersection of 3rd Avenue and Thomas
Road. During regular storm events, storm water impedes vehicular and foot traffic on
3rd Avenue and in a five-year or greater rainfall event has the potential to cause
structural damage to buildings along 3rd Avenue. This flooding issue has caused the
hospital to seek assistance from the City of Phoenix, so the hospital can better serve
their vulnerable patients. These flooding complaints were investigated, studied, and
warranted submission for SPAP mitigation and participation. The City was notified of
the award of this project in October 2022.

Financial Impact
The amount of financial assistance from the FCDMC is limited to 75 percent of the
project costs or up to $1 million. The City's cost share will be primarily funded through


Page 139

a Development Agreement with Dignity Health, up to $300,000. Any additional funds,
which will not exceed $100,000, will be funded from the Local Drainage Solutions
Program in the Street Transportation Department's Capital Improvement Program.

Location
3rd Avenue from Thomas Road to Earl Drive
Council District: 4

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department and the City Engineer.




Page 140



Report

Development Agreement with Dignity Health for a Flood Control District Small
Project Assistance Program Project - 3rd Avenue and Thomas Road Drainage
Mitigation Project (Ordinance S-49348)

Request to authorize the City Manager, or his designee, to enter into a Development
Agreement with Dignity Health for funding participation associated with the 3rd Avenue
and Thomas Road Drainage Mitigation project. Further request to authorize the City
Treasurer to accept and the City Controller to disburse all funds related to this item.
The amount of City participation in this project will not exceed $100,000.

Summary
The Flood Control District of Maricopa County (FCDMC) Small Project Assistance
Program (SPAP) provides an opportunity for cities to cost-share flood hazard
mitigation projects through local drainage solutions, with emphasis on projects that
mitigate historical flooding issues. The Fiscal Year 2024 FCDMC SPAP program
provides cost-share opportunities for project-related project development costs. In
coordination with community members and drainage evaluations, Street Transportation
staff submitted a FCDMC SPAP application in September 2022 for the 3rd Avenue and
Thomas Road Drainage Mitigation project.

The 3rd Avenue and Thomas Road Drainage Mitigation project was submitted with
support from St. Joseph’s Hospital and Medical Center - a Dignity Health Hospital,
located at 350 W. Thomas Road, near the intersection of 3rd Avenue and Thomas
Road. During regular storm events, storm water impedes vehicular and foot traffic on
3rd Avenue and in a five-year or greater rainfall event has the potential to cause
structural damage to buildings along 3rd Avenue. This flooding issue has caused the
hospital to seek assistance from the City of Phoenix, so the hospital can better serve
their vulnerable patients. These flooding complaints were investigated, studied, and
warranted submission of this project for SPAP mitigation and participation. The City
was notified of the award of this project in October 2022.

Financial Impact
The amount of financial assistance from Dignity Health is limited to $300,000. A
separate Intergovernmental Agreement with the FCDMC will contribute 75 percent of
the project costs or up to $1 million. Any additional funds, which will not exceed


Page 141

$100,000, will be funded by the City from the Local Drainage Solutions Program in the
Street Transportation Department's Capital Improvement Program.

Location
3rd Avenue: Thomas Road to Earl Drive
Council District: 4

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department and the City Engineer.




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Report

Development Agreement with Central Arizona Water Conservation District for
Roadway Improvements (Ordinance S-49356)

Request to authorize the City Manager, or his designee, to enter into a Development
Agreement with Central Arizona Water Conservation District (CAWCD) for roadway
improvements along Central Avenue south of the Central Arizona Project Canal.

Summary
This Development Agreement will encompass two phases of roadway improvements.
The obligations for each phase are as follows:

Phase I - In 2023, CAWCD will construct an interim asphalt driveway connection from
CAWCD’s Headquarter campus west property line to Central Avenue and provide
minimum necessary improvements to Central Avenue for safety and traffic flow.

Phase II - No later than the end of calendar year 2025, CAWCD’s improvements to
Central Avenue, shall include dedication of the necessary rights-of-way with an
additional 10-foot sidewalk easement for a driveway, pavement, curb and gutter to
meet the City’s Street classification requirements. Sidewalk, landscaping, and
streetlights are not anticipated with Phase II nor will become the future responsibility of
CAWCD.

The City will complete the design, construction and construction administration of the
Phase II roadway improvements, with all costs being fully reimbursed by CAWCD.

Financial Impact
All City design, construction and construction administration costs will be fully
reimbursed by CAWCD.

Location
Central Avenue: Pinnacle Peak Road to Misty Willow Lane
Council District: 1

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.

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Report

Salt River Project Construction License for Subsurface Utility Excavation
Purposes at 5th Avenue and Encanto Boulevard - ST87110157 (Ordinance S-
49368)

Request to authorize the City Manager, or his designee, to enter into a Construction
License with Salt River Project for Subsurface Utility Excavation purposes. Further
request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to
authorize inclusion in the documents pertaining to this transaction of indemnification
and assumption of liability provisions that otherwise should be prohibited by Phoenix
City Code 42-18.

Summary
The purpose of this license is to allow the City's on-call contractor to perform
Subsurface Utility Excavation (SUE) to determine the depth of Salt River Project
irrigation facilities. It is expected that these facilities are within the scope of the Street
Transportation Department's 3rd and 5th avenues: McDowell Road to Thomas Road
(ST87110157) project. Depth verification allows the City to design accordingly to avoid
underground utility conflicts.

Contract Term
The term of the Construction License is one year, beginning when the Notice to
Proceed date is issued to the on-call SUE contractor, on or about Jan. 30, 2023.

Financial Impact
There is no financial impact to the City of Phoenix.

Location
5th Avenue and Encanto Boulevard
Council District: 4

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.




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Report

Salt River Project Construction License for Subsurface Utility Excavation
Purposes on Durango Street between Central Avenue and 3rd Street -
ST87500052 (Ordinance S-49369)

Request to authorize the City Manager, or his designee, to enter into a Construction
License with Salt River Project for Subsurface Utility Excavation purposes. Further
request the City Council to grant an exception pursuant to Phoenix City Code 42-40 to
authorize inclusion in the documents pertaining to this transaction of indemnification
and assumption of liability provisions that otherwise should be prohibited by Phoenix
City Code 42-18.

Summary
The purpose of this license is to allow the City's project consultant to coordinate
Subsurface Utility Excavation to determine the depth of Salt River Project irrigation
facilities. It is expected that these facilities are within the scope of the Street
Transportation Department's Durango Street Low Impact Development: Central
Avenue to 5th Street (ST87500052) project. Depth verification allows the City to design
accordingly to avoid underground utility conflicts.

Contract Term
The term of the Construction License is one year, beginning when the Notice to
Proceed date is issued, on or about Jan. 30, 2023.

Financial Impact
There is no financial impact to the City of Phoenix.

Location
Durango Street between Central Avenue and 3rd Street.
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.




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Report

Salt River Project Distribution Design and Construction Contract for Traffic
Signal Improvements at 67th Avenue and Indian School Road - ST89340584
(Ordinance S-49370)

Request to authorize the City Manager, or his designee, to enter into a Distribution
Design and Construction Contract with Salt River Project (SRP) for design and
construction of electrical facilities at 67th Avenue and Indian School Road for City of
Phoenix Project ST89340584. Further request to grant an exception pursuant to
Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this
transaction of indemnification and assumption of liability provisions that otherwise
should be prohibited by Phoenix City Code 42-18. Additionally request to authorize the
City Controller to disburse all funds related to this item. The total value of the contract
will not exceed $15,799.25.

Summary
The City is constructing traffic signal improvements at the intersection of 67th Avenue
and Indian School Road, which requires design and construction of new electrical
facilities. This contract represents the cost for Salt River Project's design and
construction in order to provide power services to the new traffic signal.

Contract Term
The contract will begin on or about Jan. 30, 2023, and will expire when the project is
completed and accepted.

Financial Impact
Funding in the amount of $15,799.25 is available in Street Transportation's Capital
Improvement Program budget.

Location
67th Avenue and Indian School Road
Council Districts: 5 and 7

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.


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Report

Salt River Project Construction License for Lift Station 49 Redundant Force Main
- WS90501002 (Ordinance S-49371)

Request to authorize the City Manager, or his designee, to enter into a Construction
License with Salt River Project (SRP) for work associated with a City of Phoenix Water
Services project. Further request the City Council to grant an exception pursuant to
Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this
transaction of idemnification and assumption of liability provisions that otherwise
should be prohibited by Phoenix City Code 42-18.

Summary
The City is constructing a redundant force sewer main for Lift Station 49 and the
purpose of this license is to allow two sewer line bridge attachments to an SRP bridge
structure in the area of 12th Street and the Arizona Canal. This work is in conjunction
with City Project WS90501002.

Contract Term
The term of the Construction License is one year, effective when the City begins
construction, expected to be after Jan. 30, 2023.

Financial Impact
There is no financial impact to the City of Phoenix.

Location
12th Street and Arizona Canal
Council District: 6

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.




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Report

Salt River Project Construction License for Subsurface Utility Excavation
Purposes on 35th Avenue from Bethany Home Road to Glendale Avenue -
ST85100416 (Ordinance S-49372)

Request to authorize the City Manager, or his designee, to enter into a Construction
License with Salt River Project for Subsurface Utility Excavation purposes. Further
request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to
authorize inclusion in the documents pertaining to this transaction of indemnification
and assumption of liability provisions that otherwise should be prohibited by Phoenix
City Code 42-18.

Summary
The purpose of this license is to allow the City's on-call contractor to perform
Subsurface Utility Excavation (SUE) to determine the depth of Salt River Project
irrigation facilities. It is expected that these facilities are within the scope of the Street
Transportation Department's 35th Avenue: Bethany Home Road to Glendale Avenue
(ST85100416) project. Depth verification allows the city to design accordingly to avoid
underground utility conflicts.

Contract Term
The term of the Construction License is one year, beginning when the Notice to
Proceed date is issued to the on-call SUE contractor, on or about Jan. 30, 2023.

Financial Impact
There is no financial impact to the City of Phoenix.

Location
35th Avenue; Bethany Home Road to Glendale Avenue
Council District: 5

Responsible Department
This item is submitted by Deputy City Manager, the Street Transportation Department,
and the City Engineer.




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Report

Salt River Project Facility Relocation Agreement - Camelback Road and 44th
Street - Salt River Project Aesthetics (Ordinance S-49373)

Request to authorize the City Manager, or his designee, to enter into a Facility
Relocation Agreement with Salt River Project for electrical facilities along 44th Street
north of Camelback Road. Further request the City Council to grant an exception
pursuant to Phoenix City Code section 42-20 to authorize indemnification and
assumption of liability provisions that otherwise would be prohibited by Phoenix City
Code section 42-18.

Summary
Salt River Project (SRP) currently has overhead electrical facilities on 44th Street north
of Camelback Road, which will be relocated underground in accordance with an
approved SRP Municipal Aesthetics Program project, which is being used to convert
the overhead electrical facilities to underground.

A Facility Relocation Agreement (FRA) will be executed to include addressing potential
future relocation costs if future relocation of underground electrical facilities is caused
by a City project. Because the project uses SRP Municipal Aesthetics Program funds
to underground the existing electrical facilities, the FRA states the City will pay 100
percent of any potential future relocation costs. The FRA will contain additional terms
and conditions deemed necessary and appropriate to facilitate future electrical
relocations.

Financial Impact
There is no financial impact to the City of Phoenix.

Location
44th Street north of Camelback Road
Council District: 6

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.



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Report

Industrial and Non-Inert Gas Pipeline License Agreements with Linde
Incorporated (Ordinance S-49374)

Request to authorize the City Manager, or his designee, to execute two non-exclusive,
revocable licenses with Linde Incorporated to construct, install, operate, maintain, and
use the public highways in the City of Phoenix in order to provide both industrial and
non-inert gas services in, under, over, and across public rights-of-way in 51st Avenue,
from Dove Valley Road to Loop 303, subject to the terms and conditions contained in
the licenses and Phoenix City Code. Also request that the licensee sign the licenses
within 60 days of Council action, or this authorization will expire.

Summary
The licenses will be for a period of 15 years, contain appropriate insurance and
indemnification provisions, require performance bonds and security funds, provide for
terms of transfer and revocation, and provide for compensation for the commercial use
of public rights-of-way while permitting the City to manage the rights-of-way.

Contract Term
The request is for one 15-year Industrial Gas Services License and one 15-year Non-
Inert Gas Services License, each with options for two additional 10-year renewals.

Financial Impact
Per Phoenix City Code Chapter 5A, Licensee will pay to the City an annual combined
fee of up to $125,000 for industrial and non-inert gas pipelines within 51st Avenue
between Dove Valley Road and Loop 303.

Location
51st Avenue, Dove Valley Road to Loop 303
Council District: 1

Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street
Transportation Department, and the City Engineer.




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Report

Electrical Motor Drives and Maintenance, Foster Electric Motor Service, Inc. -
Amendment (Ordinance S-49330)

Request to authorize the City Manager, or his designee, to execute an amendment to
Agreement 142995, with Foster Electric Motor Service, Inc. to provide additional
funding to the agreement. Further request to authorize the City Controller to disburse
all funds related to this item. The additional expenditures included in this amendment
will not exceed $350,000.

Summary
The purpose of this amendment is to request additional payment authority of $350,000
for electrical motor drives and maintenance required by the Phoenix Convention
Center Department (PCCD). This agreement will provide the necessary service(s) to
remove, overhaul, upgrade and reinstall 10 electric fan motors in the north garage and
10 electric fan motors in the west garage at the PCCD. The electric motors' expected
lifecycle is 15 years; the north building motors are 14 years old, and the west building
motors are 16 years old. Electric fan motors are a critical component of the garages for
public health reasons, as the fan motors remove carbon monoxide as well as circulate
fresh air throughout the structure. These motors are one of two components necessary
for the project. The additional equipment is being requested under a different contract.
This additional pay authority will support a PCCD capital improvement project to be
completed this fiscal year.

Contract Term
The contract term will remain unchanged, ending on June 30, 2023.

Financial Impact
The initial authorization for Electrical Motors Drives and Maintenance was for an
expenditure not-to-exceed $5,000,000. This amendment will increase the authorization
for agreement by an additional $350,000, for a new total, not-to-exceed agreement
value of $5,350,000.

Funding is available in the Phoenix Convention Center Department operating and
capital improvement program budgets.



Page 151

Concurrence/Previous Council Action
The City Council approved Electrical Motor Drives and Maintenance Agreement
142995 (Ordinance S-42596) on June 1, 2016.

Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Karen Peters and
the Phoenix Convention Center and Water Services departments.




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Report

91st Avenue Wastewater Treatment Plant Facility Master Plan Update -
Engineering Services - WS90100115 (Ordinance S-49338)

Request to authorize the City Manager, or his designee, to enter into an agreement
with Arcadis U.S., Inc., to provide Engineering Services for a study for the 91st Avenue
Wastewater Treatment Plant Facility Master Plan Update project. Further request to
authorize execution of amendments to the agreement as necessary within the Council-
approved expenditure authority, and for the City Controller to disburse all funds related
to this item. The fee for services will not exceed $1.5 million.

Additionally, request to authorize the City Manager, or his designee, to take all action
as may be necessary or appropriate and to execute all design and construction
agreements, licenses, permits, and requests for utility services relating to the
development, design and construction of the project. Such utility services include, but
are not limited to: electrical, water, sewer, natural gas, telecommunications, cable
television, railroads, and other modes of transportation. Further request City Council to
grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the
documents pertaining to this transaction of indemnification and assumption of liability
provisions that otherwise would be prohibited by Phoenix City Code 42-18. This
authorization excludes any transaction involving an interest in real property.

Summary
The purpose of this project is to develop a path for the future operation of the 91st
Avenue Wastewater Treatment Plant (WWTP) based on flow and loading projections
for the five Sub-Regional Operating Group (SROG) cities through the planning period
and update the facility-specific recommendations within the 10-year business plan for
the 91st Avenue WWTP to meet both current and future demands.

Arcadis U.S., Inc.'s services include, but are not limited to: development of a facility
master plan that includes compilation/evaluation of SROG flow and loadings,
evaluation of future regulatory and end user requirements, determination of existing
plant capacity, evaluation of operations and maintenance staffing levels, impacts of
current rehabilitation and replacement projects, improvement alternatives, identification
of improvement trigger levels, and evaluation of regional water resources potential.
This also includes conducting all necessary meetings and workshops with SROG and


Page 153

City staff, as well as coordination with other SROG consultants as required to
complete the development of the facility master plan.

The 91st Avenue WWTP is owned by SROG and operated by the City of Phoenix.

Procurement Information
The selection was made using a qualifications-based selection process set forth in
section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S.
section 34-603(H), the City may not publicly release information on proposals received
or the scoring results until an agreement is awarded. Three firms submitted proposals
and are listed below.

Selected Firm
Rank 1: Arcadis U.S., Inc.

Additional Proposers
Rank 2: Hazen and Sawyer, P.C.
Rank 3: Black & Veatch Corporation

Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work
scope identified and incorporated into the agreement prior to the end of the term may
be agreed to by the parties, and work may extend past the termination of the
agreement. No additional changes may be executed after the end of the term.

Financial Impact
The agreement value for Arcadis U.S., Inc. will not exceed $1.5 million, including all
subconsultant and reimbursable costs.

Funding is available in the Water Services Department's Capital Improvement Program
budget utilizing SROG funds.

Concurrence/Previous Council Action
The SROG Advisors authorized the project on Nov. 9, 2022.

Location
91st Ave. Wastewater Treatment Plant
Council District: 7

Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the
Water Services Department and the City Engineer.

Page 154



Report

91st Avenue Wastewater Treatment Plant, Plant 2B Rehabilitation - Engineering
Services Amendment - WS90100112 (Ordinance S-49339)

Request to authorize the City Manager, or his designee, to execute an amendment to
Agreement 153379 with Hazen and Sawyer, P.C. to provide additional Engineering
Services for the 91st Avenue Wastewater Treatment Plant, Plant 2B Rehabilitation
project. Further request to authorize execution of amendments to the agreement as
necessary within the Council-approved expenditure authority as provided below, and
for the City Controller to disburse all funds related to this item. The additional fee for
services included in this amendment will not exceed $6 million.

Summary
The purpose of this project is to rehabilitate or replace assets throughout Plant 2B at
the 91st Avenue Wastewater Treatment Plant (WWTP) and incorporate current
technologies and equipment.

This amendment is necessary to add additional construction administration services.
This amendment will provide additional funds and time to the agreement.

The 91st Avenue WWTP is owned by the Sub-Regional Operating Group (SROG) and
operated by the City of Phoenix.

Contract Term
The term of the agreement amendment is for up to five years from issuance of the
Notice to Proceed. Work scope identified and incorporated into the agreement prior to
the end of the term may be agreed to by the parties, and work may extend past the
termination of the agreement. No additional changes may be executed after the end of
the term.

Financial Impact
· The initial agreement for Engineering Services was approved for an amount not to
exceed $4 million, including all subconsultant and reimbursable costs.
· This amendment will increase the agreement by an additional $6 million, for a new
total amount not to exceed $10 million, including all subconsultant and
reimbursable costs.


Page 155



Funding for this amendment is available in the Water Services Department's Capital
Improvement Program budget utilizing SROG funds.

Concurrence/Previous Council Action
· The SROG Advisors authorized the project on Sept. 9, 2020; and
· The SROG Advisors authorized Construction Administration Services on Nov. 9,
2022.

The City Council approved:
· Engineering Services Agreement 153379 (Ordinance S-47068) on Nov. 18, 2020.

Location
91st Avenue WWTP
Council District: 7

Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua,
the Water Services Department, and the City Engineer.




Page 156



Report

Oracle Advanced Security Licensing and Maintenance (Ordinance S-49354)

Request to authorize the City Manager, or his designee, to enter into an agreement
with Oracle America Inc, under Oracle Master Agreement 142562-AR-001, to obtain
Oracle Advanced Security licenses and maintenance for the Water Services
Department. Further request authorization for the City Controller to disburse all funds
in an amount not to exceed $321,793.

Summary
The Water Services Department (WSD) Process Control Technology Support Division,
is requesting payment authority to add Oracle Advanced Security Licenses and
maintenance to Process Control Technology Support Division’s existing Oracle
platform. Oracle products are used as an integral part of the daily operations of WSD.
Implementing the Oracle 19C Advanced Security option will improve overall security
posture and help protect critical control system information. This is part of the Risk
Management Planning and aligns with the Cross-Sector Cyber Security Performance
Goals Common Baseline Controls List.
This item has been reviewed and approved by the Information Technology Services
Department.

Agreement Term
The agreement's term of three years will begin upon execution of this agreement, with
prompt purchase of the licenses to follow.

Funding is available in the Water Services Department Operating budget.

Financial Impact
The agreements total cost is anticipated not exceed $321,793, including taxes.

Concurence/Previous Council Action
Oracle Master Agreement 142562 (Ordinance S-47326) on Feb. 17, 2021;
Oracle Software Partitioning License (Ordinance S-48442) on March 23, 2022.



Page 157

Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water
Services Department.




Page 158



Report

Final Plat - North Valley Industrial Park Phase II - PLAT 220050 - North of
Pinnacle Peak Road and West of 7th Street

Plat: 220050
Project: 21-5652
Name of Plat: North Valley Industrial Park Phase II
Owner: AZ Deer Valley Industrial LP
Engineer: Geoffrey K. Brimhall, RLS
Request: A One-Lot Commercial Plat
Reviewed by Staff: Dec. 8, 2022
Final Plat requires Formal Action Only

Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.

Location
Generally located north of Pinnacle Peak Road and west of 7th Street
Council District: 1

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 159



Report

Final Plat - Echo Park - PLAT 210065 - Southeast Corner of 31st Avenue and
Glendale Avenue

Plat: 210065
Project: 17-2664
Name of Plat: Echo Park
Owner: Cryptomonde, LLC
Engineer: Dennis Frank Keogh, RLS
Request: A 30-Lot Residential Plat
Reviewed by Staff: Dec. 23, 2022
Final Plat requires Formal Action Only

Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.

Location
Generally located at the southeast corner of 31st and Glendale avenues
Council District: 5

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




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Report

Final Plat - The Coolidge Place - PLAT 220032 - West of 31st Street and South of
Coolidge Street

Plat: 220032
Project: 99-37221
Name of Plat: The Coolidge Place
Owner: Arroyo Properties, LLC
Engineer: Paul M. Miller, RLS
Request: A Three-Lot Residential Plat
Reviewed by Staff: Nov. 9, 2022
Final Plat requires Formal Action Only

Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.

Location
Generally located west of 31st Street and south of Coolidge Street
Council District: 6

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 161



Report

Final Plat - A Replat of Final Plat of Dobbins Ranch Retail Center - PLAT 220073 -
Northwest Corner of 51st Avenue and Dobbins Road

Plat: 220073
Project: 06-1995
Name of Plat: A Replat of Final Plat of Dobbins Ranch Retail Center
Owner: Pacific Western Holdings, LLC
Engineer: Michael J. Thompson, RLS
Request: A One-Lot Commercial Plat
Reviewed by Staff: Dec. 22, 2022
Final Plat requires Formal Action Only

Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public.

Location
Generally located at the northwest corner of 51st Avenue and Dobbins Road
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 162



Report

Final Plat - Sherman Street Signal Building - PLAT 210104 - Southeast Corner of
Central Avenue and Sherman Street

Plat: 210104
Project: 19-1766
Name of Plat: Sherman Street Signal Building
Owner: City of Phoenix, Municipal Corporation
Engineer: Alan D. Reese, RLS
Request: A One-Lot Commercial Plat
Reviewed by Staff: Dec. 22, 2022
Final Plat requires Formal Action Only

Summary
Staff requests that the above plat be approved by the City Council and certified by the
City Clerk. Recording of the plat dedicates the streets and easements as shown to the
public. This plat needs to record concurrently with Abandonment's 210062 & 220013.
The sequence of recording is that the resolution of abandonment is recorded first and
the plat second.

Location
Generally located at the southeast corner of Central Avenue and Sherman Street
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 163



Report

Abandonment of Right-of-Way - ABND 220057 - Northeast Corner of 59th Avenue
and Elliot Road (Resolution 22092)

Abandonment: ABND 220057
Project: 17-234
Applicant: Sandbox Development Consultants
Request: To abandon a portion of the 55-foot right-of-way per the exhibit submitted, at
the intersection of 59th Avenue and Elliot Road on the northeast corner.
Date of Decision/Hearing: Oct. 27, 2022

Location
Northeast corner of 59th Avenue and Elliot Road
Council District: 8

Financial Impact
None. No consideration fee was required as a part of this right-of-way abandonment,
although filing fees were paid.

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 164



Report

Abandonment of Right-of-Way - ABND 210062 - Central Avenue and 1st Avenue
(Resolution 22093)

Abandonment: ABND 210062
Project: 19-1826
Applicant: Luis Mota, Valley Metro
Request: To abandon a portion of the existing gore right-of-way at Central Avenue and
1st Avenue immediately south of the parcel identified by APN 112-23-058.
Date of Decision/Hearing: Feb. 3, 2022

Summary
The resolution of this abandonment, along with the resolution of ABND 220013 and
PLAT 210104, are to be recorded together with the Maricopa County recorder on the
same day, at the same time. The sequence of recordings to be followed is that the
resolutions are recorded first, then the plat is recorded second.

Financial Impact
Pursuant to Phoenix City Code Art. 5, sec. 31-64 (e) as the City acknowledges the
public benefit received by the generation of additional revenue from the private tax
rolls and by the elimination of third-party general liability claims against the city,
maintenance expenses, and undesirable traffic patterns, also replatting of the area
with alternate roadways and new development as sufficient and appropriate
consideration in this matter.

A fee was waived in this right-of-way abandonment since the City will retain fee title
ownership of the land to be abandoned.

Location
Central Avenue and 1st Avenue
Council District: 8

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.



Page 165



Report

Abandonment of Easement - ABND 220013 - Sherman Street and 1st Avenue
Crossover (Resolution 22094)

Abandonment: ABND 220013
Project: 19-1826
Applicant: Ronald F. Szwiec, Jr.
Request: To abandon the one-foot vehicular non-access easement adjacent to the
west property line of the parcel identified by APN 112-23-058.
Date of Decision/Hearing: Mar. 22, 2022

Summary
The resolution of this abandonment, along with the resolution of ABND 210062 and
PLAT 210104, are to be recorded together with the Maricopa County recorder on the
same day, at the same time. The sequence of recordings to be followed is that the
resolutions are recorded first, then the plat is recorded second.

Location
Sherman Street and 1st Avenue Crossover
Council District: 8

Financial Impact
None. No consideration fee was required as a part of this right-of-way abandonment,
although filing fees were paid.

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 166



Report

Modification of Stipulation Request for Ratification of Dec. 21, 2022 Planning
Hearing Officer Action - PHO-6-22--Z-14-05-1 - Approximately 1,000 feet South of
the Southeast Corner of 7th Avenue and Happy Valley Road

Request to authorize the City Manager, or his designee, to approve Planning Hearing
Officer's recommendation without further hearing by the City Council on matters heard
by the Planning Hearing Officer on Dec. 21, 2022. This ratification requires formal
action only.

Summary
Application: PHO-6-22--Z-14-05-1
Existing Zoning: A-1 DVAO
Acreage: 44.91

Owner: DIDSTRAW LLC, et al.
Applicant and Representative: Michael S. Buschbacher, Earl & Curley PC

Proposal:
1. Modification of Stipulation 1 regarding general conformance with the site plans date
stamped Dec. 16, 2020, (PHO-3-20) and July 7, 2022 (PHO-5-22).
2. Modification of Stipulation 2 (PHO-3-20) regarding landscape setbacks along 7th
Avenue and Misty Willow Lane.
3. Modification of Stipulation 7 (PHO-3-20) regarding right-of-way for Misty Willow
Lane.
4. Deletion of Stipulation 10 regarding a bus bay on Happy Valley Road (PHO-3-20).

Concurrence/Previous Council Action
Village Planning Committee (VPC) Recommendation: The Deer Valley Village
Planning Committee opted not to hear this request.
Planning Hearing Officer (PHO) Recommendation: The Planning Hearing Officer
recommended approval with an additional stipulation.

Location
Approximately 1,000 feet south of the southeast corner of 7th Avenue and Happy
Valley Road


Page 167

Council District: 1
Parcel Address: n/a

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 168
Attachment A – Stipulations – PHO-6-22—Z-14-05-1

Location: Approximately 1,000 feet south of the southeast corner of 7th Avenue and
Happy Valley Road

STIPULATIONS:

PHO recommended legislative edit of stipulations applicable to that portion of the
site subject to PHO-3-20—Z-14-05-1.

GENERAL CONFORMANCE

1. The development shall be in general conformance with the site plan date
stamped OCTOBER 20, 2022 December 16, 2020, as approved or
modified BY THE FOLLOWING STIPULATIONS AND APPROVED by
the Planning and Development Department.

2. An average 20-foot (minimum 10-foot) landscape setback shall be
required along 7th Avenue and an average 10-foot (minimum 5-foot)
landscape setback shall be required along ALAMEDA ROAD Misty
Willow Lane and all internal streets, as approved by the Planning and
Development Department.

TRAILS

3. The applicant shall provide two pedestrian access points to the regional
trail system located adjacent to the CAP Canal via the two public streets
adjacent to the canal, as approved by the Planning and Development
Department.

ARCHAEOLOGICAL

4. The subject site has the potential to contain archaeological resources.
The applicant shall submit an archaeological survey for review and
approval by the City Archaeologist (602) 495-0901 prior to preliminary
approval.

NOTIFICATION

5. At such time as the sale of any parcel, the property owner shall record
documents that disclose to purchasers or occupants of property within
the development(s) the existence and operational characteristics of Deer
Valley Airport. The form and content of such documents shall be
reviewed by the City Attorney.




Page 169
6. The property owner shall record documents that disclose to prospective
purchasers of property within the developments the nature of
environmental remediation activities at the former site of the Goodrich
Universal Propulsion Company. The form and content of such documents
shall be according to the templates and instructions provided which have
been reviewed and approved by the City Attorney.

STREETS AND TRANSPORTATION

7. THE DEVELOPER SHALL PERFECT THE EXISTING 55-FOOT RIGHT
OF-WAY EASEMENT FOR THE EAST HALF OF 7TH AVENUE, AS
APPROVED BY THE PLANNING AND DEVELOPMENT DEPARTMENT.

8. THE DEVELOPER SHALL DEPOSIT FUNDS IN ESCROW TO THE
STREET TRANSPORTATION DEPARTMENT THAT COVER 25% OF
THE COST FOR A TRAFFIC SIGNAL AT 7TH AVENUE AND HAPPY
VALLEY ROAD AND 25% OF THE COST FOR A TRAFFIC SIGNAL AT
7TH AVENUE AND ALAMEDA ROAD, PRIOR TO PRELIMINARY SITE
PLAN APPROVAL.

9. THE DEVELOPER SHALL CONSTRUCT MINIMUM 5-FOOT-WIDE
DETACHED SIDEWALKS ALONG 7TH AVENUE, AS APPROVED BY
THE PLANNING AND DEVELOPMENT DEPARTMENT.

10. The developer shall dedicate 40 feet of right-of-way for the north half of
7. ALAMEDA ROAD Misty Willow Lane (Alameda Road alignment), as
approved by the Planning and Development Department.

11. Right-of-way totaling 70 feet shall be dedicated for the south half of
8. Happy Valley Road.

12. A 21-foot by 21-foot right-of-way triangle shall be dedicated at the
9. southeast corner of 7th Avenue and Happy Valley Road.

10. Sufficient right-of-way shall be dedicated to accommodate a bus-bay on
Happy Valley Road at 7th Avenue.

13. The developer shall construct all streets within and adjacent to the
11. development with paving, curb, gutter, sidewalk, curb ramps, streetlights,
median islands, landscaping and other incidentals as per plans approved
by the City. All improvements shall comply with all ADA accessibility
standards.

14. The applicant shall submit paving plans for all arterial streets within and
12. adjacent to the development, to the Street Transportation Department for
review and approval.



Page 170
15. The applicant shall complete and submit the Developer Project
13. Information Form for the MAG Transportation Improvement Program to
the Street Transportation Department. This form is a requirement of the
EPA to meet clean air quality requirements.

16. PRIOR TO PRELIMINARY SITE PLAN APPROVAL, THE LANDOWNER
SHALL EXECUTE A PROPOSITION 207 WAIVER OF CLAIMS FORM.
THE WAIVER SHALL BE RECORDED WITH THE MARICOPA COUNTY
RECORDER'S OFFICE AND DELIVERED TO THE CITY TO BE
INCLUDED IN THE REZONING APPLICATION FILE FOR RECORD.


Stipulations: PHO-5-22—Z-14-05-1

PHO recommended legislative edit of stipulations applicable to that portion of the
site subject to PHO-5-22—Z-14-05-1.

GENERAL CONFORMANCE

1. The development shall be in general conformance with the site plan date
stamped OCTOBER 20, 2022 July 7, 2022, as modified by the following
stipulations and approved by the Planning and Development
Department.

2. An average 20-foot (minimum 10-foot) landscape setback shall be
required along 7th Avenue and an average 10-foot (minimum 5-foot)
landscape setback shall be required along Alameda Road and all internal
streets, as approved by the Planning and Development Department.

TRAILS

3. The applicant shall provide two pedestrian access points to the regional
trail system located adjacent to the CAP Canal via the two public streets
adjacent to the canal, as approved by the Planning and Development
Department.

ARCHAEOLOGICAL

4. The subject site has the potential to contain archaeological resources.
The applicant shall submit an archaeological survey for review and
approval by the City Archaeologist (602) 495-0901 prior to preliminary
approval.

NOTIFICATION




Page 171
5. At such time as the sale of any parcel, the property owner shall record
documents that disclose to purchasers or occupants of property within
the development(s) the existence and operational characteristics of Deer
Valley Airport. The form and content of such documents shall be
reviewed by the City Attorney.

6. The property owner shall record documents that disclose to prospective
purchasers of property within the development(s) the nature of
environmental remediation activities at the former site of the Goodrich
Universal Propulsion Company. The form and content of such
documents shall be according to the templates and instructions provided
which have been reviewed and approved by the City Attorney.

STREETS AND TRANSPORTATION

7. The developer shall perfect the existing 55-foot right of-way easement for
the east half of 7th Avenue, as approved by the Planning and
Development Department.

8. The developer shall deposit funds in escrow to the Street Transportation
Department that cover 25% of the cost for a traffic signal at 7th Avenue
and Happy Valley Road and 25% of the cost for a traffic signal at 7th
Avenue and Alameda Road, prior to preliminary site plan approval.

9. The developer shall construct minimum 5-foot-wide detached sidewalks
along 7th Avenue, as approved by the Planning and Development
Department.

10. The developer shall dedicate 40 feet of right-of-way for the north half of
Alameda Road, as approved by the Planning and Development
Department.

11. Right-of-way totaling 70 feet shall be dedicated for the south half of
Happy Valley Road.

12. A 21-foot by 21-foot right-of-way triangle shall be dedicated at the
southeast corner of 7th Avenue and Happy Valley Road.

13. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, sidewalk, curb ramps, streetlights,
median islands, landscaping, and other incidentals as per plans
approved by the City. All improvements shall comply with all ADA
accessibility standards.




Page 172
14. The applicant shall submit paving plans for all arterial streets within and
adjacent to the development, to the Street Transportation Department for
review and approval.

15. The applicant shall complete and submit the Developer Project
Information Form for the MAG Transportation Improvement Program to
the Street Transportation Department. This form is a requirement of the
EPA to meet clean air quality requirements.

16. PRIOR TO PRELIMINARY SITE PLAN APPROVAL, THE LANDOWNER
SHALL EXECUTE A PROPOSITION 207 WAIVER OF CLAIMS FORM.
THE WAIVER SHALL BE RECORDED WITH THE MARICOPA
COUNTY RECORDER'S OFFICE AND DELIVERED TO THE CITY TO
BE INCLUDED IN THE REZONING APPLICATION FILE FOR
RECORD.


Final Stipulations: PHO-6-22—Z-14-05-1

Final stipulations reflecting the PHO recommended legislative edits of both PHO-
3-20—Z-14-05-1 and PHO-5-22—Z-14-05-1, resulting in a single set of stipulations
for PHO-6-22—Z-14-05-1.

GENERAL CONFORMANCE

1. The development shall be in general conformance with the site plan date
stamped October 20, 2022, as modified by the following stipulations and
approved by the Planning and Development Department.

2. An average 20-foot (minimum 10-foot) landscape setback shall be
required along 7th Avenue and an average 10-foot (minimum 5-foot)
landscape setback shall be required along Alameda Road and all internal
streets, as approved by the Planning and Development Department.

TRAILS

3. The applicant shall provide two pedestrian access points to the regional
trail system located adjacent to the CAP Canal via the two public streets
adjacent to the canal, as approved by the Planning and Development
Department.

ARCHAEOLOGICAL

4. The subject site has the potential to contain archaeological resources.
The applicant shall submit an archaeological survey for review and




Page 173
approval by the City Archaeologist (602) 495-0901 prior to preliminary
approval.

NOTIFICATION

5. At such time as the sale of any parcel, the property owner shall record
documents that disclose to purchasers or occupants of property within
the development(s) the existence and operational characteristics of Deer
Valley Airport. The form and content of such documents shall be
reviewed by the City Attorney.

6. The property owner shall record documents that disclose to prospective
purchasers of property within the development(s) the nature of
environmental remediation activities at the former site of the Goodrich
Universal Propulsion Company. The form and content of such
documents shall be according to the templates and instructions provided
which have been reviewed and approved by the City Attorney.

STREETS AND TRANSPORTATION

7. The developer shall perfect the existing 55-foot right of-way easement for
the east half of 7th Avenue, as approved by the Planning and
Development Department.

8. The developer shall deposit funds in escrow to the Street Transportation
Department that cover 25% of the cost for a traffic signal at 7th Avenue
and Happy Valley Road and 25% of the cost for a traffic signal at 7th
Avenue and Alameda Road, prior to preliminary site plan approval.

9. The developer shall construct minimum 5-foot-wide detached sidewalks
along 7th Avenue, as approved by the Planning and Development
Department.

10. The developer shall dedicate 40 feet of right-of-way for the north half of
Alameda Road, as approved by the Planning and Development
Department.

11. Right-of-way totaling 70 feet shall be dedicated for the south half of
Happy Valley Road.

12. A 21-foot by 21-foot right-of-way triangle shall be dedicated at the
southeast corner of 7th Avenue and Happy Valley Road.

13. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, sidewalk, curb ramps, streetlights,
median islands, landscaping, and other incidentals as per plans



Page 174
approved by the City. All improvements shall comply with all ADA
accessibility standards.

14. The applicant shall submit paving plans for all arterial streets within and
adjacent to the development, to the Street Transportation Department for
review and approval.

15. The applicant shall complete and submit the Developer Project
Information Form for the MAG Transportation Improvement Program to
the Street Transportation Department. This form is a requirement of the
EPA to meet clean air quality requirements.

16. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 waiver of claims form. The waiver shall be recorded with
the Maricopa County Recorder's Office and delivered to the City to be
included in the rezoning application file for record.




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Report

Modification of Stipulation Request for Ratification of Dec. 21, 2022 Planning
Hearing Officer Action - PHO-1-22--Z-48-97-2 - Southwest Corner of Cave Creek
Road and Lone Cactus Drive

Request to authorize the City Manager, or his designee, to approve Planning Hearing
Officer's recommendation without further hearing by the City Council on matters heard
by the Planning Hearing Officer on Dec. 21, 2022. This ratification requires formal
action only.

Summary
Application: PHO-1-22--Z-48-97-2
Existing Zoning: C-2 DVAO
Acreage: 2.27

Owner: Jaca Properties LLC
Applicant and Representative: Jenifer Tedrick, SEG LLC

Proposal:
1. Deletion of Stipulation 1 regarding development of a plant nursery within 24 months
of City Council's approval.
2. Modification of Stipulation 2 regarding general conformance with the site plan dated
April 4, 1997.
3. Technical correction to Stipulation 9.

Concurrence/Previous Council Action
Village Planning Committee (VPC) Recommendation: The Paradise Valley Village
Planning Committee heard this case on Dec. 5, 2022, and recommended approval by
a vote of 17-0.
Planning Hearing Officer (PHO) Recommendation: The Planning Hearing Officer
recommended approval with a modification and additional stipulations. Please see
Attachment A for a complete list of the Planning Hearing Officer's recommended
stipulations.

Location
Southwest corner of Cave Creek Road and Lone Cactus Drive


Page 176

Council District: 2
Parcel Address: n/a

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 177
Attachment A – Stipulations – PHO-1-22—Z-48-97-2

Location: Southwest corner of Cave Creek Road and Lone Cactus Drive

Stipulations:

1. That the approval be conditioned on the development of the site as a
plant nursery within 24 months of City Council’s approval of the zone
change in accordance with Section 506.B.1 of the Zoning Ordinance and
that the zoning not vest until final site plan approval by the Development
Services Department.

1. That the site be developed THE DEVELOPMENT SHALL BE in general
2. conformance with the site plan DATE STAMPED OCTOBER 27, 2022,
submitted in support of the rezoning application dated April 4, 1997,
except as may be modified BY THE FOLLOWING to incorporate the
stipulations and the requirements of APPROVED BY the PLANNING
AND Development Services Department.

2. That A minimum 6’ high concrete block or masonry fence incorporating
3. decorative detailing and high quality finished surfaces SHALL be
constructed along the southerly and westerly property lines.

3. That A maximum 3’ high concrete or masonry fence, with wrought iron
4. view fence above that incorporating decorative detailing and high quality
finished surfaces, SHALL be constructed along the easterly and northerly
property lines abutting Cave Creek Road and Lone Cactus Road.

4. That The aforementioned walls/fences and the architectural detailing of
5. the building(s), signage and lighting, and other site plan features SHALL
be coordinated to present a high quality image consistent with Commerce
Park/Business Park standards.

5. That Enhanced landscaping SHALL be undertaken along the Cave Creek
6. Road side of the property within the setback area and within the
landscaped portion of the Cave Creek Road right-of-way.

6. That The area shown as bulk storage and deliveries SHALL be
7. landscaped and screened from external views of the property so that it
does not detract from the visual qualities of the property.

7. That On-site lighting SHALL be reviewed to ensure that it does not
8. disturb neighboring properties.




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8. That The Cave Creek half road SHALL be constructed, asphalted, curbed
9. and landscaped across the frontage of the property as approved by the
PLANNING AND Development Services Department.

9. THE DEVELOPER SHALL REPLENISH THE EXISTING LANDSCAPE
AREA LOCATED BETWEEN BACK OF CURB AND SIDEWALK TO
ACHIEVE 50 PERCENT SHADE AT MATURITY. PLANTING TYPE,
FREQUENCY, AND SIZE SHALL BE DETERMINED BY THE
PLANNING AND DEVELOPMENT DEPARTMENT. THE DEVELOPER
SHALL BE RESPONSIBLE FOR ALL LANDSCAPE AND IRRIGATION
MAINTENANCE LOCATED IN THE RIGHT-OF-WAY.

10. PRIOR TO PRELIMINARY SITE PLAN APPROVAL, THE LANDOWNER
SHALL EXECUTE A PROPOSITION 207 WAIVER OF CLAIMS
FORM. THE WAIVER SHALL BE RECORDED WITH THE MARICOPA
COUNTY RECORDER'S OFFICE AND DELIVERED TO THE CITY TO
BE INCLUDED IN THE REZONING APPLICATION FILE FOR RECORD.




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Report

Amend City Code - Ordinance Adoption - Rezoning Application PHO-1-22--Z-26-
22-4 - Approximately 430 Feet East of the Northeast Corner of Central Avenue
and Osborn Road (Ordinance G-7070)

Request to authorize the City Manager, or his designee, to approve the Planning
Hearing Officer's recommendation without further hearing by the City Council on
matters heard by the Planning Hearing Officer on Dec. 21, 2022.

Summary
Application: PHO-1-22--Z-26-22-4
Existing Zoning: WU Code T5:6 MT
Acreage: 4.10

Applicant: Mill Creek Residential
Owner: 3443 North Central LLC
Representative: Nick Wood, Snell & Wilmer LLP

Proposal:
1. Modification of Stipulation one regarding a five-foot-wide detached sidewalk and
minimum 10-foot-wide landscape area.

Concurrence/Previous Council Action
Village Planning Committee (VPC) Recommendation: The Encanto Village Planning
Committee heard this case on Dec. 5, 2022, and recommended approval with an
additional stipulation by a vote of 7-6.
Planning Hearing Officer (PHO) Recommendation: The Planning Hearing Officer
recommended approval with a modification and an additional stipulation. See
Attachment A for the full list of Planning Hearing Officer recommended stipulations.

Location
Approximately 430 feet east of the northeast corner of Central Avenue and Osborn
Road
Council District: 4
Parcel Address: n/a



Page 180

Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and
Development Department.




Page 181
ATTACHMENT A

THIS IS A DRAFT COPY ONLY AND IS NOT AN OFFICIAL COPY OF THE FINAL,
ADOPTED ORDINANCE




ORDINANCE G-

AN ORDINANCE AMENDING THE STIPULATIONS APPLICABLE TO
REZONING APPLICATION Z-26-22-4 PREVIOUSLY APPROVED BY
ORDINANCE G-7031.

____________



BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PHOENIX, as

follows:

SECTION 1. The zoning stipulations applicable located approximately

430 feet east of the northeast corner of Central Avenue and Osborn Road in a portion

of Section 29, Township 2 North, Range 3 East, as described more specifically in

Attachment “A”, are hereby modified to read as set forth below.

STIPULATIONS:

1. The developer shall construct a minimum 5-foot-wide detached sidewalk
and minimum 5 10-foot-wide landscape area located between the back of
curb and sidewalk along the north side of Osborn Road planted to the
following standards. IN ADDITION, THE DEVELOPER SHALL PROVIDE
AN ADDITIONAL 3’ 6” LANDSCAPE AREA LOCATED BEHIND THE
BACK OF SIDEWALK ALONG 50% OF THE OSBORN ROAD
FRONTAGE, AS APPROVED BY THE PLANNING AND
DEVELOPMENT DEPARTMENT. Where utility conflicts exist, the
developer shall work with the Planning and Development Department on
alternative design solutions consistent with the creation of a comfortable
pedestrian environment.

a. All trees shall be of a large canopy, shade, and single-trunk variety
with a minimum 3-inch caliper.




Page 182
b. At tree maturity, the trees shall shade the sidewalks to a minimum
75 percent.

c. Drought tolerant shrubs and vegetative groundcovers maintained
to a maximum height of 24 inches to provide a minimum of 75
percent live coverage at maturity.

2. The developer shall incorporate bicycle infrastructure as described below
and as approved by the Planning and Development Department.

a. All required bicycle parking for multifamily use, per Section
1307.H.6.d of the Phoenix Zoning Ordinance, shall be secured
parking.

b. Guest bicycle parking for multifamily residential use shall be
provided at a minimum of 0.05 spaces per unit with a maximum of
50 required spaces near entrances of buildings and installed per
the requirements of Section 1307.H of the Phoenix Zoning
Ordinance.

c. A bicycle repair station ("fix it station") shall be provided and
maintained by the developer near secure bicycle parking area.

3. The developer shall dedicate a sidewalk easement for any streetscape
area that falls outside of dedicated right-of-way, as approved by the
Planning and Development Department.

4. The developer shall construct all streets within and adjacent to the
development with paving, curb, gutter, sidewalk, curb ramps, streetlights,
median islands, landscaping, and other incidentals, as per plans
approved by the Planning and Development Department. All
improvements shall comply with all ADA accessibility standards.

5. Developer to record a Notice to Prospective Purchasers of Proximity to
Airport, as required by the State, prior to final site plan approval.

6. The developer shall provide documentation to the City prior to final site
plan approval that Form 7460-1 has been filed for the development and
that the development received a "No Hazard Determination" from the
FAA. If temporary equipment used during construction exceeds the
height of the FAA and a "NO Hazard Determination" obtained prior to the
construction start date.

7. The developer shall grant and record an avigation easement to the City
of Phoenix for the site, per the content and form prescribed by the City
Attorney prior to final site plan approval.

8. In the event archaeological materials are encountered during
construction, the developer shall immediately cease all ground-disturbing



Page 183
activities within a 33-foot radius of the discovery, notify the City
Archaeologist, and allow time for the Archaeology Office to properly
assess the materials.

9. Prior to preliminary site plan approval, the landowner shall execute a
Proposition 207 Waiver of Claims form. The Waiver shall be recorded
with the Maricopa County Recorder's Office and delivered to the City to
be included in the rezoning application file for record.



SECTION 2. Due to the site’s specific physical conditions and the use

district granted pursuant to Ordinance G-7031 this portion of the rezoning is now

subject to the stipulations approved pursuant to Ordinance G-7031 and as modified in

Section 1 of this Ordinance. Any violation of the stipulation is a violation of the City of

Phoenix Zoning Ordinance. Building permits shall not be issued for the subject site

until all the stipulations have been met.

SECTION 3. If any section, subsection, sentence, clause, phrase or

portion of this ordinance is for any reason held to be invalid or unconstitutional by the

decision of any court of competent jurisdiction, such decision shall not affect the

validity of the remaining portions hereof.

PASSED by the Council of the City of Phoenix this 25th day of January,

2023.




________________________________
MAYOR



ATTEST:


_________________________
Denise Archibald, City Clerk




Page 184
APPROVED AS TO FORM:
Julie Kriegh, City Attorney


By:
_________________________
_________________________


REVIEWED BY:


_________________________
Jeffrey Barton, City Manager



Exhibits:
A - Legal Description (1 Page)
B - Ordinance Location Map (1 Page)




Page 185
EXHIBIT A

LEGAL DESCRIPTION FOR PHO-1-22—Z-26-22-4

LOCATED IN THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 2
NORTH, RANGE 3 EAST, OF THE GILA AND SALT RIVER BASE AND MERIDIAN,
MARICOPA COUNTY, ARIZONA, BEING MORE PARTICULARLY DESCRIBED AS
FOLLOWS:

COMMENCING AT THE SOUTHWEST CORNER OF SAID NORTHEAST
QUARTER, FROM WHICH THE EAST QUARTER CORNER BEARS SOUTH 89
DEGREES 23 MINUTES 59 SECONDS EAST, A DISTANCE OF 2663.82 FEET;

THENCE SOUTH 89 DEGREES 23 MINUTES 59 SECONDS EAST, ALONG THE
SOUTH LINE OF SAID NORTHEAST QUARTER, A DISTANCE OF 484.31 FEET TO
THE POINT OF BEGINNING;

THENCE NORTH 00 DEGREES 39 MINUTES 44 SECONDS EAST, A DISTANCE
OF 434.20 FEET TO THE MONUMENT LINE OF EAST MITCHELL DRIVE;

THENCE SOUTH 89 DEGREES 24 MINUTES 33 SECONDS EAST, ALONG SAID
MONUMENT LINE, A DISTANCE OF 411.36 FEET;

THENCE SOUTH 00 DEGREES 33 MINUTES 10 SECONDS WEST, ALONG THE
PROLONGATION OF THE WEST LINE OF LOT 1, AS RECORDED IN BOOK 726,
PAGE 48, A DISTANCE OF 434.27 FEET TO THE SOUTH LINE OF SAID
NORTHEAST QUARTER;

THENCE NORTH 89 DEGREES 23 MINUTES 59 SECONDS WEST, ALONG SAID
SOUTH LINE, A DISTANCE OF 412.18 FEET TO THE POINT OF BEGINNING.

SAID PARCEL CONTAINS 178,804 SQUARE FEET OR 4.105 ACRES, MORE OR
LESS.




Page 186
Page 187



Report

Consideration of a Citizen Petition

This report provides the City Council with information in response to a citizen petition
submitted by Mr. Kim Baker at the Dec. 14, 2022, Formal City Council meeting (
Attachment A).

Summary
At the Dec. 14, 2022, City Council Formal Meeting, Mr. Kim Baker submitted a citizen
petition that included six items. Upon review by the Law Department, items one
through five were determined to not qualify as a citizen petition as they do not fall
within the purview of the City Council. A list of the requests is provided below and was
addressed in a staff report to City Council in the Jan. 19, 2023 General Information
packet.

1. Request Council to have the City Manager's Office investigate if Police Chief
Michael Sullivan and former Police Officer Patrick Sullivan are related.

2. Request Council to answer this question - Why was Lieutenant Scott Smith of the
Tempe Police Department meeting with Officer Patrick Sullivan on Dec. 18, 2011 and
how did he know his name?

3. Request Council to answer this question - Why did Officer Patrick Sullivan abruptly
resign after he filed formal charges of harassment and intimidation against him?

4. Request Council to answer this question - Why was Officer Pendergrass named as
the harassing officer?

5. Request Council to answer this question - Why does the City Attorney admonish
citizens before Citizen Comment, but on Oct. 12, 2022, Councilman DiCiccio referred
to me as an “idiot”?

Upon review by the Law Department, item six was determined to qualify as a citizen
petition because it is an action within the purview of the City Council and is listed
below.



Page 188

6. Request Council to recommend both the Council and citizens be given the same
admonishment.

Options for Council Action:
A. Accept the petition, requesting the City Attorney to remind everyone who speaks
during a public meeting to be respectful, and that civil discourse benefits the greater
good.
B. Deny the petition.
C. Other direction to staff related to civil discourse during public meetings.

Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Law Department.




Page 189
Attachment A




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Page 191