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Maricopa County · Meeting 1065 complete

2016-05-02 · Informal

Items: 6 / 6
Docs: 4
Votes: 4

Informal

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Synced: 2026-10-23 21:18 AZ

C-number
C-06-16-459-P-00 (base: C-06-16-459-P )
Revision
00
Item text
1. PRESENTATION REGARDING TREASURER'S INFORMATION SYSTEM Presentation providing an overview of the Treasurer's Information System Project including software, implementation and maintenance services. The presentation will also include the projected budget for each component of the project and the role of the Information System Consultant. (C-06-16-459-P-00) Charles "Hos" Hoskins, Treasurer Royce Flora, Chief Deputy Treasurer
Supporting documents (1)
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C-number
C-43-15-021-2-03 (base: C-43-15-021-2 )
Revision
03
Vote — approved
and Clint Hickman yes
and Steve Chucri yes
Gallardo Assessor yes 
2.AMENDMENT TO FIVE-YEAR TECHNOLOGY CAPITAL IMPROVEMENT PLAN FOR THE TREASURER TECHNOLOGY SYSTEM UPGRADEIn accordance with A.R.S. § 42-17106(B), authorize the following amendment to the FY 2016 Non Departmental (470) Technology Capital Improvement Fund (460):a) Decrease the Project Reserve (PRSA) by $3,005,149 from $8,441,465 to $5,436,316. This funding was reserved for the Treasurer Technology System Upgrade project.b) Increase the expenditure authority for the Treasurer Technology System Upgra
Item text
2. AMENDMENT TO FIVE-YEAR TECHNOLOGY CAPITAL IMPROVEMENT PLAN FOR THE TREASURER TECHNOLOGY SYSTEM UPGRADE In accordance with A.R.S. § 42-17106(B), authorize the following amendment to the FY 2016 Non Departmental (470) Technology Capital Improvement Fund (460): a) Decrease the Project Reserve (PRSA) by $3,005,149 from $8,441,465 to $5,436,316. This funding was reserved for the Treasurer Technology System Upgrade project. b) Increase the expenditure authority for the Treasurer Technology System Upgrade (TTSU) by $3,005,149 from $1,558,535 to $4,563,684. This change will increase the total project budget from $1,558,535 to $4,563,684. c) Direct the Office of Management and Budget (OMB) to budget the future year’s project expenditures for this capital project for a total one-time project implementation cost of $35,587,599. d) Direct the Office of Management and Budget to increase the operating budget for the support of the new Treasurer’s Technology System Upgrade in the amount required annually for Aumentum, Dynamics and Sympro to provide the contracted maintenance services in the appropriate fiscal years as the new system is brought online. These actions will have a County-wide net impact of zero and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. § 42-17105. With the implementation of this project, the Treasurer’s Office will accrue operational savings in the amount of $378,789 for FY 2017 and $378,249 for FY 2018 that will be used to partially fund the project’s implementation costs. This funding is for the next phase of the Treasurer's Information System (TIS) replacement project. (C-43-15-021-2-03)
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C-number
C-73-16-037-7-00 (base: C-73-16-037-7 )
Revision
00
Vote — approved
and Clint Hickman yes
and Steve Chucri yes
Gallardo Assessor yes 
3.14001-RFP, TREASURER’S INFORMATION SYSTEMApprove the following solicitation serial items.Serial: 14001-RFPItem: TREASURER'S INFORMATION SYSTEM ($29,872,416.00 estimate / 12 Years Until April 30, 2028 With 8 Year Renewal Option) This contract provides for the purchase of software, implementation and maintenance services for the Treasurer's Information System. The contract will be for an initial term of twelve (12) years with the option to renew for an additional eight (8) years. The contract va
Item text
3. 14001-RFP, TREASURER’S INFORMATION SYSTEM Approve the following solicitation serial items. Serial: 14001-RFP Item: TREASURER'S INFORMATION SYSTEM ($29,872,416.00 estimate / 12 Years Until April 30, 2028 With 8 Year Renewal Option) This contract provides for the purchase of software, implementation and maintenance services for the Treasurer's Information System. The contract will be for an initial term of twelve (12) years with the option to renew for an additional eight (8) years. The contract value for the initial 12 year term is not-to-exceed $29,872,416.00. Manatron, Inc., (C-73-16-037-7-00)
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C-number
C-73-14-037-7-02 (base: C-73-14-037-7 )
Revision
02
Vote — approved
and Clint Hickman yes
and Steve Chucri yes 
4.13123-RFP, TREASURER'S INFORMATION SYSTEM (TIS) CONSULTANTApprove amendment #2 to the Contract between Maricopa County and Grant Thornton for Treasurer’s Information System (TIS) Consulting Services to; (1) Renew the contract for an additional three (3) years, to end on February 28, 2020 (2) Add additional scope for Phase IV, Solution Implementation Support and Oversight in the amount of $4,728,328.44, increasing the Contact value from $1,545,122.64 to $6,273,451.08. (C-73-14-037-7-02) Motion
Item text
4. 13123-RFP, TREASURER'S INFORMATION SYSTEM (TIS) CONSULTANT Approve amendment #2 to the Contract between Maricopa County and Grant Thornton for Treasurer’s Information System (TIS) Consulting Services to; (1) Renew the contract for an additional three (3) years, to end on February 28, 2020 (2) Add additional scope for Phase IV, Solution Implementation Support and Oversight in the amount of $4,728,328.44, increasing the Contact value from $1,545,122.64 to $6,273,451.08. (C-73-14-037-7-02)
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C-number
C-22-16-031-P-00 (base: C-22-16-031-P )
Revision
00
Item text
5. SMART JUSTICE UPDATE Presentation regarding the Smart Justice program. MaryEllen Sheppard, Assistant County Manager Chief Brian Lee, Smart Justice Subcommittee Chair Dr. Dawn Noggle, CHS Mental Health Director Smart Justice Subcommittee, Co-Chair Bruce Liggett, Human Services Department Director Karen Gaddis, Laundry Manager Chief Therese Wagner, Adult Probation Department Clean Start participants Shelley Curran, Mercy Maricopa Dr. Ryan Cotter, Director of JSPI Presentation regarding the SMART Justice Program Overview to include: • Smart Justice goals and objectives • Justice Involved Women’s Initiative • Clean Start • Stepping Up: Justice Involved SMI Initiative • Research update (C-22-16-031-P-00)
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Vote — approved
and Clint Hickman yes
and Steve Chucri yes
Gallardo Assessor yes 
6.EXECUTIVE SESSION Vote to convene in Executive Session to consider items on the Executive Agenda dated May 02, 2016, for Board of Supervisors and relevant Special Districts pursuant to statutory authority listed for each item. Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek , Barney, Chucri, Gallardo
Item text
6. EXECUTIVE SESSION
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6 item(s)