Town of Fountain Hills · Meeting 194 complete
2026-02-17 · Town Council
Items: 26 / 26
Docs: 31
Docs: 31
Town Council Regular Session
Synced: 2026-06-27 15:40 AZ
Meeting Documents
- Agenda v2 ↗ Agenda
- Packet v2 ↗ Agenda Packet
- VERBATIM TRANSCRIPT ↗ Minutes
- POST ACTION ↗ Summary of Action
- View all documents on portal ↗
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Call to Order and Pledge of Allegiance
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Invocation
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Presented by: The Reverend Canon Holly A. Herring, Saint Anthony on the Desert Episcopal Church
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Roll Call
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Statement of Participation
Anyone wishing to address the Council regarding items listed on the agenda or during Call to the Public must completely fill out a Request to Comment card located in the back of the Council Chambers and hand it to the Town Clerk prior to the start of the meeting. Once the meeting has started, late requests to speak cannot be accepted. When your name is called, please approach the podium, speak into the microphone, and state your name and if you are a resident for the public record. Comments may not exceed three minutes. It is the policy of the Mayor and Council not to comment on items brought forth under "Call to the Public." However, staff can be directed to report back to the Council at a future date or to schedule items raised for a future Council agenda. To avoid disruption of the meeting, to maintain decorum, and provide for an equal and uninterrupted presentation, applause is not permitted, except during Proclamations, Awards, and Recognitions. All meeting participants must maintain proper decorum as specified in Section 6 of the Council Rules of Procedure.
Anyone wishing to address the Council regarding items listed on the agenda or during Call to the Public must completely fill out a Request to Comment card located in the back of the Council Chambers and hand it to the Town Clerk prior to the start of the meeting. Once the meeting has started, late requests to speak cannot be accepted. When your name is called, please approach the podium, speak into the microphone, and state your name and if you are a resident for the public record. Comments may not exceed three minutes. It is the policy of the Mayor and Council not to comment on items brought forth under "Call to the Public." However, staff can be directed to report back to the Council at a future date or to schedule items raised for a future Council agenda. To avoid disruption of the meeting, to maintain decorum, and provide for an equal and uninterrupted presentation, applause is not permitted, except during Proclamations, Awards, and Recognitions. All meeting participants must maintain proper decorum as specified in Section 6 of the Council Rules of Procedure.
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Summary of Current Events by Town Manager
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Proclamations, Awards, and Recognitions
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RECOGNITION: Mayor's Veteran of the Month — Chris Brant, British Royal Marines (Ret.)
The Town Council will recognize a Veteran each month in grateful recognition of their dedicated service as a commissioned officer and their significant contributions to the Fountain Hills community. Their leadership, commitment, and selfless service exemplify the highest ideals of duty and integrity. The Town Council and the residents of Fountain Hills, honor their service, and thank them for their invaluable role in enriching our community.
The Town Council will recognize a Veteran each month in grateful recognition of their dedicated service as a commissioned officer and their significant contributions to the Fountain Hills community. Their leadership, commitment, and selfless service exemplify the highest ideals of duty and integrity. The Town Council and the residents of Fountain Hills, honor their service, and thank them for their invaluable role in enriching our community.
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RECOGNITION: Mayor's Business Spotlight — Streets of New York
The Town of Fountain Hills is proud to recognize a business as a vital part of our community's growth and success.
The Town of Fountain Hills is proud to recognize a business as a vital part of our community's growth and success.
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Presentations
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Consent Agenda
All items listed are considered to be routine, non-controversial matters and will be enacted by one motion and vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The item will be removed from the Consent Agenda and considered as the first item on the Regular Agenda. The remaining items on the Consent Agenda will be enacted by one motion and vote of the Council.
All items listed are considered to be routine, non-controversial matters and will be enacted by one motion and vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The item will be removed from the Consent Agenda and considered as the first item on the Regular Agenda. The remaining items on the Consent Agenda will be enacted by one motion and vote of the Council.
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Regular Agenda
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CONSIDERATION AND POSSIBLE ACTION: Relating to initiate the Fountain Hills Downtown Facade Improvement Program.
The Town of Fountain Hills is introducing a Downtown Façade Improvement Program to enhance the visual appeal and economic vitality of the district. With an initial budget of $50,000 annually from the Downtown Strategy Fund, the program offers matching reimbursement grants of up to $10,000 per property for exterior improvements such as painting, masonry repair, windows, doors, signage, lighting, and ADA upgrades. The initiative aims to create a more welcoming environment that reflects the Town’s desert character, supports small businesses, and encourages private investment.The program includes safeguards to ensure accountability and provide compliance with Arizona’s Gift Clause, such as a 50% private match, a five-year maintenance covenant, and a clawback provision. Applications will be accepted through May 2026, with selections announced in June and implementation beginning in July. Eligible applicants include property owners and long-term tenants in the Downtown District who meet specific criteria, including being current on Town fees and free of Town Code violations. Priority will be given to businesses that generate foot traffic and older buildings with deteriorating façades.Town staff will review the program annually to evaluate its success, identify challenges, and incorporate feedback from applicants. Key performance indicators include application volume, private-to-public investment ratios, visual improvements, and economic outcomes such as increased foot traffic and reduced vacancy rates. Additional details, including eligibility requirements, funding structure, and design guidelines, are provided in the attached document.
The Town of Fountain Hills is introducing a Downtown Façade Improvement Program to enhance the visual appeal and economic vitality of the district. With an initial budget of $50,000 annually from the Downtown Strategy Fund, the program offers matching reimbursement grants of up to $10,000 per property for exterior improvements such as painting, masonry repair, windows, doors, signage, lighting, and ADA upgrades. The initiative aims to create a more welcoming environment that reflects the Town’s desert character, supports small businesses, and encourages private investment.The program includes safeguards to ensure accountability and provide compliance with Arizona’s Gift Clause, such as a 50% private match, a five-year maintenance covenant, and a clawback provision. Applications will be accepted through May 2026, with selections announced in June and implementation beginning in July. Eligible applicants include property owners and long-term tenants in the Downtown District who meet specific criteria, including being current on Town fees and free of Town Code violations. Priority will be given to businesses that generate foot traffic and older buildings with deteriorating façades.Town staff will review the program annually to evaluate its success, identify challenges, and incorporate feedback from applicants. Key performance indicators include application volume, private-to-public investment ratios, visual improvements, and economic outcomes such as increased foot traffic and reduced vacancy rates. Additional details, including eligibility requirements, funding structure, and design guidelines, are provided in the attached document.
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CONSIDERATION AND POSSIBLE ACTION: Relating to Amendment #1 to Contracts 2024-049 through 2024-053 for On-Call Stormwater Maintenance and Emergency Response Services
The Town’s stormwater system consists of approximately 69 miles of washes (378 acres), 407 catch basins, and more than 73,000 linear feet of storm drains and culverts. Annual maintenance and inspections are conducted to ensure proper drainage and overall system condition. During and after storm events, Town staff coordinate with on-call storm service contractors to remove sediment, debris, and obstructions from low-flow crossings, streets, and drainage infrastructure.Because the Town has limited in-house staffing and does not maintain the specialized equipment necessary to respond to storm-related damage in a timely manner, it is essential to maintain on-call contractor support to protect public safety and restore roadway access as quickly as possible.During the late summer and fall storm events of 2025, the Town experienced significant runoff impacts that required immediate contractor response. While the Town currently holds five on-call stormwater service contracts, only two contractors had the staffing and availability to respond when needed. Additionally, the current contract limit of $50,000 per term significantly constrained the amount of work that could be completed, limiting contractor mobilization and prolonging recovery efforts.To improve the Town’s ability to respond effectively to future storm events, the Public Works Department is recommending approval of Amendment #1 to five (5) contracts, 2024-049 through 2024-053 with Carume Contracting Quality Construction, LLC; DRC Emergency Services, LLC; Verde Valley Landscaping; T & T Construction, Inc. and Visus Engineering Construction, Inc. This amendment would increase each of the contract amounts by $100,000, raising the not-to-exceed total from $50,000 to $150,000 per term of service. This increase will provide the capacity necessary to ensure adequate contractor support and help maintain the safety of residents and roadway users during and after storm events.
The Town’s stormwater system consists of approximately 69 miles of washes (378 acres), 407 catch basins, and more than 73,000 linear feet of storm drains and culverts. Annual maintenance and inspections are conducted to ensure proper drainage and overall system condition. During and after storm events, Town staff coordinate with on-call storm service contractors to remove sediment, debris, and obstructions from low-flow crossings, streets, and drainage infrastructure.Because the Town has limited in-house staffing and does not maintain the specialized equipment necessary to respond to storm-related damage in a timely manner, it is essential to maintain on-call contractor support to protect public safety and restore roadway access as quickly as possible.During the late summer and fall storm events of 2025, the Town experienced significant runoff impacts that required immediate contractor response. While the Town currently holds five on-call stormwater service contracts, only two contractors had the staffing and availability to respond when needed. Additionally, the current contract limit of $50,000 per term significantly constrained the amount of work that could be completed, limiting contractor mobilization and prolonging recovery efforts.To improve the Town’s ability to respond effectively to future storm events, the Public Works Department is recommending approval of Amendment #1 to five (5) contracts, 2024-049 through 2024-053 with Carume Contracting Quality Construction, LLC; DRC Emergency Services, LLC; Verde Valley Landscaping; T & T Construction, Inc. and Visus Engineering Construction, Inc. This amendment would increase each of the contract amounts by $100,000, raising the not-to-exceed total from $50,000 to $150,000 per term of service. This increase will provide the capacity necessary to ensure adequate contractor support and help maintain the safety of residents and roadway users during and after storm events.
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CONSIDERATION AND POSSIBLE ACTION: Relating to Job Order Contracts for Electrical Services
The Town’s current contracts for electrical repair and maintenance services have reached their term limits, with no additional renewal options available. To ensure continuity of these essential services, and to consolidate electrical repair needs under a more efficient contracting structure, the Town published Request for Proposals (RFP) No. 2025-026 for Job Order Contracting (JOC) Electrical Services.Following a thorough review of proposals by an internal evaluation committee consisting of staff from the Public Works, Community Services, and Engineering Departments, the Town selected three (3) qualified contractors for award:Jenco Electric, LLCGo To Services, Inc.Geuther Electrical, LLCEach selected vendor will enter into a Master Agreement reviewed and approved as to form by the Town Attorney.Each agreement will be issued for an amount not to exceed $150,000 per year, for an initial one-year term with up to four (4) additional one-year renewal options. Contractors will be utilized on an as-needed basis, depending on project requirements and the availability of budgeted funds. Award of these contracts does not encumber Town funds and the annual contract limits are not intended to be exhausted each year. Job Order Contracting OverviewThe Town has utilized Job Order Contracts for many years as an efficient and State of Arizona-approved procurement method. JOC contracts allow the Town to complete recurring repair, maintenance, and small capital improvement projects through competitively awarded, multi-year agreements with pre-established unit pricing.Electrical JOC services are routinely needed to support Town infrastructure, including;Facility electrical maintenanceEmergency power and service restorationPreventative maintenance and system upgradesElectrical work associated with capital improvement projects Benefits of JOC Electrical Contracts;The use of JOC Electrical Services provides the Town with several key advantages.Efficiency and Timely ResponseJOC contracts allow projects to be initiated quickly without the need to conduct a separate formal bid process for each repair. This streamlined approach is especially valuable for urgent or emergency electrical issues requiring immediate response.Cost Control and PredictabilityUnit pricing is competitively established through the procurement process, providing transparency and consistency in project costs while reducing the likelihood of cost overruns.Flexibility for On-Call Electrical NeedsElectrical maintenance demands can vary throughout the year. JOC agreements provide the Town with the flexibility to assign work to qualified contractors based on availability, workload, and project scope.Quality and Contractor QualificationAll selected contractors were evaluated based on qualifications, experience, capacity, and performance history, ensuring that only reputable firms are available to perform work on Town facilities and infrastructure.Accountability and OversightAlthough JOC contracting expedites procurement, it maintains strong accountability. Contractors must adhere to contract terms, established pricing, and Town performance expectations, with oversight provided by Town staff.
The Town’s current contracts for electrical repair and maintenance services have reached their term limits, with no additional renewal options available. To ensure continuity of these essential services, and to consolidate electrical repair needs under a more efficient contracting structure, the Town published Request for Proposals (RFP) No. 2025-026 for Job Order Contracting (JOC) Electrical Services.Following a thorough review of proposals by an internal evaluation committee consisting of staff from the Public Works, Community Services, and Engineering Departments, the Town selected three (3) qualified contractors for award:Jenco Electric, LLCGo To Services, Inc.Geuther Electrical, LLCEach selected vendor will enter into a Master Agreement reviewed and approved as to form by the Town Attorney.Each agreement will be issued for an amount not to exceed $150,000 per year, for an initial one-year term with up to four (4) additional one-year renewal options. Contractors will be utilized on an as-needed basis, depending on project requirements and the availability of budgeted funds. Award of these contracts does not encumber Town funds and the annual contract limits are not intended to be exhausted each year. Job Order Contracting OverviewThe Town has utilized Job Order Contracts for many years as an efficient and State of Arizona-approved procurement method. JOC contracts allow the Town to complete recurring repair, maintenance, and small capital improvement projects through competitively awarded, multi-year agreements with pre-established unit pricing.Electrical JOC services are routinely needed to support Town infrastructure, including;Facility electrical maintenanceEmergency power and service restorationPreventative maintenance and system upgradesElectrical work associated with capital improvement projects Benefits of JOC Electrical Contracts;The use of JOC Electrical Services provides the Town with several key advantages.Efficiency and Timely ResponseJOC contracts allow projects to be initiated quickly without the need to conduct a separate formal bid process for each repair. This streamlined approach is especially valuable for urgent or emergency electrical issues requiring immediate response.Cost Control and PredictabilityUnit pricing is competitively established through the procurement process, providing transparency and consistency in project costs while reducing the likelihood of cost overruns.Flexibility for On-Call Electrical NeedsElectrical maintenance demands can vary throughout the year. JOC agreements provide the Town with the flexibility to assign work to qualified contractors based on availability, workload, and project scope.Quality and Contractor QualificationAll selected contractors were evaluated based on qualifications, experience, capacity, and performance history, ensuring that only reputable firms are available to perform work on Town facilities and infrastructure.Accountability and OversightAlthough JOC contracting expedites procurement, it maintains strong accountability. Contractors must adhere to contract terms, established pricing, and Town performance expectations, with oversight provided by Town staff.
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CONSIDERATION AND POSSIBLE ACTION: Related to any item included in the Arizona Cities and Town's Weekly Legislative Bulletin or relating to any action proposed or pending before the State Legislature.
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Call to the Public
Pursuant to A.R.S. §38-431.01, or as prescribed by state law.
Pursuant to A.R.S. §38-431.01, or as prescribed by state law.
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Council Discussion/Direction to the Town Manager
Members of the Council may (1) request the Town Manager follow-up on matters raised at that meeting; (2) request one two-minute response to directed criticism raised any portion of the meeting; (3) a consensus of the Council may request the Town Manager to research a matter and report back to the Council.
Members of the Council may (1) request the Town Manager follow-up on matters raised at that meeting; (2) request one two-minute response to directed criticism raised any portion of the meeting; (3) a consensus of the Council may request the Town Manager to research a matter and report back to the Council.
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Future Agenda Items
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Adjournment
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